06-16-09MINUTES
REGULAR MEETING
June 16, 2009
A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on
June 16, 2009 at 6:30 p.m., in the Municipal Complex Council Chambers, 1400 Schertz
Parkway, Building #4, Schertz, Texas. The following members present to-wit:
Mayor Pro-Tem Jim Fowler
Councilmember David Scagliola
Councilmember Tony Wilenchik
Councilmember John Trayhan
Councilmember Michael Carpenter
Staff Present: City Manager Don Taylor
Assistant City Manager David Harris
Mayor Baldwin was absent.
CALL TO ORDER REGULAR MEETING
Assistant City Manager John Bierschwale
City Secretary Brenda Dennis
Mayor Pro-Tem Fowler called the meeting to order at 6:30 p.m.
INVOCATION AND PLEDGES OF ALLEGIANCE TO THE FLAGS OF THE
UNITED STATES AND STATE OF TEXAS.
Councilmember Carpenter gave the invocation followed by the Pledges of Allegiance to
the Flags of the United States and State of Texas.
Mayor Pro-Tem Fowler recessed the meeting into the conference room at 6:36 p.m. due to
air conditioning problems in the Council Chambers.
RECOGNITION
• Doggie Dash presentation by Lisa Connolly, President, Homes for Pets.
Mayor Pro-Tem Fowler recognized Ms. Lisa Connolly who presented the City with a
plaque of appreciation and shirts to Mayor Hal Baldwin, City Manager Don Taylor,
City Councilmembers Scagliola, Wilenchik and his wife Val, as well as Animal
Services Supervisor Chris Lewis and his staff. Mayor Pro-Tem Fowler recognized
Councilmember Wilenchik who thanked Ms. Connolly and all the staff involved in the
success of the 8th Annual Doggie Dash.
PRESENTATION
• Presentation and discussion on Cibolo Creek Municipal Authority (CCMA)
Wastewater Treatment Rate Increase -Presentation and discussion regarding
CCMA's Wastewater Treatment Rate Increase. (D. Dennis)
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Mayor Pro-Tem Fowler recognized COMA General Manager David Dennis who
introduced this item with a brief PowerPoint presentation regarding the upcoming
rate increase information along with the service that COMA provides. Mr. Dennis
stated the Board of Directors voted March 12, 2009 to increase the rate charged for
wastewater treatment service to its contracting parties. The rate increase would be
around .60 cents per thousand, which equates to about $3.30 per month per
household.
HEARING OF RESIDENTS
• Mayor Pro-Tem Fowler recognized Mr. Ernest Bailey, 2712 Star Light Lane who
addressed concerns of current spending and management of City funds.
Discussion and/or Action Items
1. Issuance of $6,600,000 general obligation bonds -Presentation and consideration
and/or action authorizing the proposed issuance of $6,600,000 general obligation
bonds (from the 2006 Bond Election), setting a timetable for the proposed sale,
authorizing the staff and financial advisor to begin preparing for the bond sale, and
authorizing other matters related thereto. (Mark McLiney and Ryan Cunningham -
Southwest Securities)
Mayor Pro-Tem Fowler recognized Ryan Cunningham with Southwest Securities
who briefed the Council on the proposed timetable for the issuance of the
$6,600,000 General Obligation Bonds, Series 2009, including authorization of the
bonds at the Tuesday, July 14 meeting of the City Council. Mr. Cunningham also
advised the City Council that they continue to monitor any refinancing
opportunities of the Series 1998 Bonds as they become available.
Mayor Pro-tem Fowler recognized Councilmember Trayhan who moved, seconded
by Councilmember Carpenter to authorize Southwest Securities to move forward to
issue the $6,600,000 General Obligation Bonds and the refunding bond at a $90,000
savings, setting a timetable for the proposed sale, authorizing the staff and financial
advisor to begin preparing for the bond sale, and authorizing other matters related
thereto. Vote was unanimous. Motion Carried.
2. Animal Services Facility -Presentation and consideration and/or action regarding
Animal Services Facility. (G. Logan/C. Lewis)
Mayor Pro-Tem Fowler recognized Parks and Recreation Director George Logan
and Animal Control Supervisor Chris Lewis who introduced this item stating that in
response to City Council's Strategic Plan, the staff of the Animal Services Division
performed a needs assessment of the current workload and space requirements at
our existing Animal Shelter. Mr. Lewis provided a brief PowerPoint presentation on
research and results regarding a new or remodeled facility and its requirements.
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After considerable discussion Council asked that staff work together on other
possible areas for consideration of a new facility as well as gather further
information on costs for expanding the current facility and bring this back to them
at the second meeting in August.
3. Minutes -Discussion and/or action regarding the approval of the minutes of the
June 9, 2009 regular meeting.
Mayor Pro-Tem Fowler recognized Councilmember Trayhan who moved, seconded
by Councilmember Scagliola to approve the minutes with the addition of adding
language "magnitude of efforts on projects by City staff' under Councilmembers
comments to the regular meeting of June 9, 2009. Vote was unanimous. Motion
Carried.
4. Resolution No. 09-R-31 - Consideration and/or action approving a resolution by
the City Council of the City of Schertz, Texas authorizing a Consulting Agreement,
as amended and subcontracted, with Stainback Public/Private Real Estate, and other
matters in connection therewith. (G. Antuna)
Mayor Pro-Tem Fowler recognized Economic Development Director George Antuna
who introduced this item stating action would approve an agreement between the City
of Schertz and Stainback Public/Private Real Estate ("SPPRE") to prepare a
conceptual master plan and related services for a Main Street & FM 78 area
revitalization effort. SPPRE will subcontract some services to TBG Partners in an
amount not to exceed $48,000, and SPPRE will receive a project management fee for
the services rendered during this process. Amendment #1 to the consulting agreement
will allow SPPRE to commence work on apre-development financial feasibility
assessment for a town center project at Live Oak Road and Schertz Parkway.
Maximum Fiscal impact of $88,721 to be paid for from the Economic Development
Corporation for entire agreement. Sufficient funds exist in the FY 2008-09 adopted
budget for this project.
Mayor Pro-Tem Fowler recognized Councilmember Trayhan who moved, seconded
by Councilmember Scagliola to approve Resolution No. 09-R-31 authorizing a
consulting agreement with Stainback Public/Private Real Estate. Vote was
unanimous. Motion Carried.
5. Resolution No. 09-R-32 -Consideration and/or action approving a resolution by the
City Council of the City of Schertz, Texas authorizing a City of Schertz Tower Lease
Agreement with Clear Wireless LLC, and other matters in connection therewith. (M.
Spain/C. Sanchez)
Mayor Pro-Tem Fowler recognized City Attorney, Michael Spain who introduced this
item stating they have negotiated afive-year telecommunications antenna lease (with
three possible five-year extensions) with Clear Wireless LLC at the City's water tank
site at 1057 Live Oak Road. The City will receive $23,700 for 2009 and aone-time
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capital recovery payment of $6,000. Lease payments will increase annually over the
life of the agreement. '
Mayor Pro-Tem Fowler recognized Councilmember Scagliola who moved,
seconded by Councilmember Wilenchik to approve Resolution No. 09-R-32
authorizing a Tower Lease Agreement with Clear Wireless LLC. Vote was
u~zanimous. Motion Carried.
6. Resolution No. 09-R-33 -Consideration and/or action approving a resolution
designating particular areas, dates and times for which alcoholic beverages may be
brought into or removed from Pickrell Park and authorizing the extension of park
hours, extension of noise hours and other motorized vehicles in particular park areas.
(J. Bierschwale)
Mayor Pro-Tem Fowler introduced Assistant City Manager John Bierschwale who
introduced this item stating Action would approve the 34th annual 4th of July Jubilee
at Pickrell Park from July 2 to July 5, 2009 and extend park hours, extend noise
hours, authorizing parking of motorized vehicles, and alcohol in park in designated
areas. Mr. Bierschwale stated the carnival would be held from July 2, 2009 to July 5,
2009 and entertainment would begin on July 3 at 6 pm at the pavilion. The parade
will be held on July 4 at 9:30 am with opening ceremonies to follow at 12:00 pm.
Live entertainment on the 4th of July will be from 1:00 pm to 11:00 pm headlined by
Jason Allen. Fireworks will be at 9:15 pm.
Mayor Pro-Tem Fowler recognized Councilmember Carpenter who moved,
seconded by Councilmember Trayhan to approve Resolution No. 09-R-33
designating particular areas, dates and times for which alcoholic beverages may be
brought into or removed from Pickrell Park and authorizing the extension of park
hours, extension of noise hours and other motorized vehicles in particular park
areas. Vote was unanimous. Motion Carried.
EXECUTIVE SESSION
Called under Section 551.071 Litigation, pending litigation; Section 551.072 Texas
Government Code -Deliberation regarding the purchase, exchange, sale, lease, or value
of real property.
Council did not meet in executive session.
Requests and Announcements
8. Requests by Mayor and Councilmembers that items be placed on a future City
Council agenda.
No requests were noted.
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9. Requests by Mayor and Councilmembers to City Manager and Staff for
information.
No requests were noted.
10. Announcements by Mayor and Councilmembers
• City and community events attended and to be attended
• City Council Committee and Liaison Assignments (see assignments below)
• Continuing education events attended and to be attended
• Recognition of actions by City employees
• Recognition of actions by community volunteers
• Upcoming City Council agenda items
Mayor Pro-Tem Fowler recognized the following:
Councilmember Scagiiola who announced that today he attended a ribbon cutting at
United SA Credit Union on FM 3009, which was the old Washington Mutual
Building.
1 I. Announcements by City Manager
• Recognition of City employee actions
• New Departmental initiatives
Mayor Pro-Tem Fowler recognized the following:
Assistant City Manger David Harris provided the Council with a finalized copy of
the Strategic Plan. Mr. Harris stated that Mr. Bob Cantu would be rolling out a
copy to each department head to coincide with the departments as they are
preparing their mission statements and goals for the upcoming budget. He also
stated the EDC is proposing to place money in their upcoming budget for a citywide
rebranding project that will go hand in hand with the City of Schertz Strategic Plan.
Councilmember Carpenter requested that this plan be placed in the next Schertz
Tales. Councilmember Trayhan also requested that the vision and mission
statements be placed on the walls through out the City.
City Manager Don Taylor stated the City is receiving calls regarding Stage 2 water
restrictions in San Antonio and he has asked Mr. Harris to work with media on
getting information placed on our website regarding water restrictions and the
Drought Contingency Plan.
Assistant City Manager John Bierschwale stated that the water quality reports are
out and the Council has received them.
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Mayor Pro Tem Fowler recognized City Attorney Michael Spain who announced
that Officer Michael McGuire is currently doing the Texas Safari Race which is a
canoeing race held in San Marcos and explained how incredibly hard it is to
complete.
ADJOURNMENT
As there was no further action, Mayor Pro-Tem Fowler adjourned the meeting at 8:36 p.m.
Jim owler, Mayor Pro-Tem
ATTEST:
i
Brenda Dennis, TRMC, C City Secretary
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