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November 3, 1999-ns MINUTES SCHERTZ ECONOMIC DEVELOPMENT CORPORATION MEETING NOVEMBER 3, 1999 The Schertz Economic Development Corporation convened on Wednesday, November 3, 1999 at 6:00 p.m. in the Municipal Complex Conference Room, 1400 Schertz Parkway, Schertz, Texas. Those members present were as follows: Vice-President Steven F. White, presiding; Secretary Johnie McDow; Director Reginna Agee; Director Glyn D. Williams; Director Pia Jarman and Director Ken Greenwald. Absent: Director Ramon J. Cook. Also present were Executive Director Kerry R. Sweatt and Recording Secretary Norma Althouse. Vice-President White called the meeting to order. #1 Consider and take action regarding election of officers Mr. Sweatt volunteered to stand in for Treasurer L.J. Cott (who has retired) until such time as a new Comptroller for the City is hired. He said the Board does, however, need to fill three positions. Councilmember Pia Jarman was appointed to fill the unexpired term of Councilmember Charles McDonald until September 30, 1999. She was reappointed by Council, but needs to be approved by the Board, for atwo-year term until September 30, 2001. Councilmember Glyn Williams was appointed to fill the unexpired term of Councilmember Timothy Swinney until September 30, 1999. He was reappointed by Council, but needs to be approved by the Board, for atwo-year term until September 30, 2001. Councilmember Reginna Agee was appointed to fill the unexpired term of Councilmember Norman Agee until September 30, 2000. Her appointment needs to be approved by the Board. Mr. Greenwald moved to approve the appointment of Pia Jarman for atwo-year term until September 30, 2001, the appointment of Glyn Williams for atwo-year term until September 30, 2001 and the appointment of Reginna Agee to fill the unexpired term of Norman Agee until September 30, 2000. Mr. McDow seconded the motion, which carried by the unanimous vote of all Directors present. Mrs. Jarman moved to nominate Steven White for President for cone-year term until September 30, 2000. Mr. Greenwald seconded the motion, which carried by unanimous vote of all Directors present. Mrs. Agee moved to nominate Johnie McDow for Secretary for atwo-year term until September 30, 2001. Mrs. Jarman seconded the motion, which carried by unanimous vote of all Directors present. The office of Vice-President and Treasurer were kept open at the present time. #3 Consider and take action regarding fiscal year 1999/2000 budget Mr. Sweatt advised they spent very little, that's why they brought the figures forward. They have several options. They may want to adci on to the debt service. They can spend money on any item currently approved in legislation for a 4B Board. They could call up a proposition restricted to a number of items. With a public hearing and proper notice, they could spend money on any item approved in the bond election. President White asked what reserve is and when payment on the debt services is due. Mr. Sweatt replied the reserve is projected numbers and the payment on the debt services is paid twice a year. Mr. Sweatt went on to say the sales tax figures have exceeded their projections. Mr. McDow recalled that the comment was made that the sales tax figures are conservative. Mr. Sweatt indicated that's correct -they try to keep them conservative throughout. Only the debt service figure is a concrete amount. President White commented he likes the idea of leaving the budget alone until the three new buildings are up and equipped. Speaking of equipment, Mr. Greenwald observed that at a certain time trucks age and are not included in the key rating. Mr. Sweatt remarked, like the City budget, there are always more needs than funds. He doesn't know why the park issue on the bond election failed. Mr. McDow offered the explanation that young families didn't vote. President White asked if it's legal to use some of these funds for parks. Mr. Sweatt answered that, in the opinion of some lawyers, it is legal. Even though the voters didn't approve the issuance of bonds for parks, they did agree to a sales tax. Mr. Greenwald noted the City has proved they were going to do what they said they would do as far as the new buildings and the library. President White asked if they need another meeting for the budget. The Board decided they were ready to vote and Mr. McDow moved to approve the fiscal year 1999/2000 budget. Mrs. Agee seconded the motion, which carried by unanimous vote of all Directors present. #4 Discuss future plans for 4B activities Among the items discussed were fire equipment, demolition of the old fire station and remodeling of the Municipal Complex after the Police Department gets moved into their new building. Mr. Sweatt noted the bond funds allowed $150,000 for such remodeling. President White inquired if the new buildings are on schedule. Mr. Sweatt answered they're a little behind, but catching up. As soon as everything is done, the City will have an open house and certainly this Board is invited. President White then indicated he would leave it up to Mr. Sweatt to set a date for a future meeting. Anew Treasurer needs to be appointed. Getting back to future plans, Mr. Williams and Mrs. Agee both indicated they are in favor of park improvements. Mr. McDow commented originally they wanted a new sports complex off FM1518, but the bond issue for parks failed. Mr. Williams asked if it's legal to improve the parks. Mr. Sweatt replied they think improvement to the ball fields is certainly legal. Mr. Williams agreed new fire equipment should be a first priority, but to satisfy more of the population, they need to do something more visible. Mr. Sweatt mentioned there is the possibility of a donation of 60 acres of land. They could take $200,000 for practice fields, etc. without affecting the debt stream. . Mr. McDow remarked the City has changed. BVYA has grown -there are now more teams and more games. This prompted a discussion about other places in the City where there may possibly be a place for ball fields. Mr. Williams inquired where the 60 acres of land is located and Mr. Sweatt replied it's the old landfill site. Mr. Sweatt went on to say they could take the money from the Corporation, but he doesn't want to jeopardize the debt stream and they definitely need a sports complex. He could come back to them later with some definite ideas. Mr. Greenwald thought it was a good idea to wait for some definite ideas. The Board concluded the discussion on future plans with new fire equipment and park improvements being their top priorities. #5 Adjournment There being no further business to discuss, President White adjourned the meeting at 6:48 p.m. MINUTES APPROVED, this the day of , 2000. Signature of all Directors whether present or absent: President Director Vice-President Director Secretary Director