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03-11-1986 PLANNING AND ZONING MINUTES The Schertz Planning and Zoning Commission convened in a regular session on March 11, 1986 at 7:00 P.M. in the Municipal Complex Conference Room. Members present were as follows:- - PLANNING AND ZONING COMMISSION CITY STAFF. BOB ANDREWS, VICE-CHAIRMAN STEVE SIMONSON, PLANNING COORDINATOR JAMES HARDEN, SECRETARY NORMA ALTHOUSE, RECORDING SECRETARY MERWIN WILLMAN EARL SAWYER, MAYOR TY BRISGILL CHUCK SHARPE, COUNCILMAN DAVID ALLEN RAY STANHOPE, COUNCILMAN KEN GREENWALD, COUNCILMAN OTHERS PRESENT MEMBERS ABSENT ROGER MEDINA, BAIN ENGINEERS THOMAS YARLING, CHAIRMAN DON MCCRARY, BAIN ENGINEERS DONALD WILSON J.L. STEWART ROB SULT, CROW DEVELOPMENT #1 CALL TO ORDER Vice-Chairman Andrews called the meeting to order at 7:00 P.M. #2 APPROVAL OF MINUTES: A. `Regular Session February 25, 198.6 Vice-Chairman Andrews pointed out that under.#4, third page, line 4, "be scheduled fora public hearing" was in error and should be changed to "be approved", and in the last paragraph under #4 the same correction - "to recommend City Council schedule -a public hearing" be eliminated. Vice-Chairman Andrews also pointed out that under #4, third page, the Ayes .votes - Ken Greenwald's name should be omitted and Bob Andrews name added (Vice-Chairman Andrews voted to break the tie), and the same under #6, third from last paragraph, the Ayes Votes - Ken Greenwald's name should be omitted and Bob Andrews name added (Vice-Chairman Andrews voted to break the tie). Merwin Willman pointed out that under #9, first paragraph, last line - "Devonshire" should be changed to Greenshire. Merwin .Willman made a motion to approve the minutes for the regular session, February 25, 1986 as amended. David Allen seconded the motion and the vote was unanimous in favor. #3 CITIZENS' INPUT OTHER THAN AGENDA ITEMS , There was none. #4 CONSIDER AND TAKE APPROPRIATE ACTION: Preliminary Plat - Greenshire, Unit I Vice-Chairman Andrews asked if this had been staffed and Steve Simonson replied yes it had. David Allen asked if there were any comments from the Staff and Steve Simonson replied they had all indicated approval. There was some discussion about the floodplain statement not being on the plat , and also about the mixed zoning percentages. Don McCrary of Henry Bain Engineers, representing Greenshire, showed a diagram and explained this was an infrastructure for the roads and utilities and was the platting of the roadway not the property, and they would like to have this approved first.. Mr. McCrary commented they plan to keep the overall concept the same as the previous plan for this area. (Oak Run) Merwin Willman commented that the Planning and Zoning Commission should have had this first and Mr. McCrary remarked he thought it had been submitted as a PUD. There eras a brief discussion on this matter. Merwin Willman said he thought the frontage had been changed to Neighborhood Services and upon looking it up found that on April 17, 1984 it had been approved for change from R-4 to Neighborhood Services. Ty Brisgill asked if the mixed zoning changes were the same as the previous plan. Don McCrary replied they were coming in with less multi-family and more single family. Mr. McCrary also said they need to be a little flexible depending on the builder. Merwin Willman remarked we can get along with this for the streets if the Master Plan is available at the next meeting. Don McCrary was asked what he envisioned for the crossing at Dietz Creek. He replied a culvert type crossing. Mr. McCrary also said they plan to leave the floodway in it's natural condition and they wil clean out the underbrush, James Harden said he wanted to clarify that all they were :asking for approval on was the roads. Don McCrary pointed out that most developers won't put out this much money for roads. James Harden also commented that the culverts were not shown. Merwin Willman said this is the preliminary, those will be shown on the final plat. Vice-Chairman Andrews asked if we need to go to a public hearing. Steve Simonson replied yes if they want to change the zoning to General Business, but he recommends they check out all the possibilities in Neighborhood Services zoning first. T3~ Brisgill mentioned the matching up of roads in regard to FM 3009 access. Merwin Willman said the way this is it gives us an opportunity to ask for a stoplight. . Merwin Willman made a motion to recommend approval of the preliminary plat for Greenshire Drive and Woodland Oaks Drive in Greenshire, Unit I contingent upon the submission of the Master Plan for the subdivision. Ty Brisgill seconded the motion and the vote was unanimous in favor. i i #5 CONSIDER AND MAKE RECOMMENDATION: Vaughan Homes - Request for Temporary Develop- ment Sign at Northwest Corner of FM 3009 and Live Oak Road Vice-Chairman Andrews commented on this request and also the request made by Crow Development fora sign on the .other corner. _ Merwin Willman commented we are in a peculiar position because Vaughan's request was discussed at the Council meeting and Council's concensUS was they .had no objections to two signs on the corner and suggested Vaughan Homes and Crow Development both get with the owner. . Steve Simonson explained that the ;property is owned by Mr. Friesenhahn and leased from him by Gutierrez. Crow Development consulted Mr. Friesenhahn about putting up the sign and Vaughan Homes consulted Gutterrez. Mr. Simonson said he felt the problem could be resolved with some cooperation between the two sides involved. Rob Sult, Crow Development, was present and asked the Commission to consider the effect that sign upon sign will potentially have on the boulevard and suggested the Commission consider recommending some distance between the signs. Steve Simonson again mentioned he thought there should be no .problem in working this out between Crow Development and Vaughan Homes. Ty Brisgill asked if this: was two separate signs. Steve Simonson .replied yes - they are both requesting a variance. Merwin Willman commented there is no action for us to take since Council made their decision. . Vice-Chairman Andrews pointed out the request should have come to Planning and Zoning first. - Merwin Willman asked if we are going to countermand the decision made by City Council. Vice-Chairman Andrews replied probably not, but we still need a motion and a vote for our minutes. Councilman Chuck Sharpe asked to be allowed to comment. Mr. Sharpe said he also felt the request should have come directly to Planning and Zoning first and not to City Council. However, Mr. Sharpe pointed out that Council did not vote, they agreed on a consensus to allow a variance because they do not object to two signs on the corner. Vice-Chairman Andrews said we still need a vote. Merwin Willman made a motion to recommend Planning and Zoning concur with City ' Council's consensus on Vaughan's request for a temporary development sign at the northwest corner of FM 3009 and Live Oak Road. James Harden seconded the motion. Ty Brisgill remarked we need a time frame. David Allen said we need some rules. There was some discussion on rules such as a 75% buildout or 4 year time frame, on whether or nct the sign will block traffics view on FM 3009, and whether or not a deal can be worked out between Vaughan Homes and Crow Development. Rob Sult commented on the deal, pointing out that what he has at present is an oral agreement and that he would be making a major financial committment the next day, and also pointing out that the first person there is not necessarily the one that wins. James Harden withdrew his second of the motion until the deal is worked out. Vice-Chairman Andrews said it would-be prudent to determine who has the legal right to put a sigh there. After more discussion, David Allen noted point of order saying there was still a motion on the floor. Merwin Willman, noting .it was automatic with the withdrawal of the second, withdrew his original motion. David Allen made a motion to table the request from Vaughan Homes fora temporary _ development sign at the northwest corner of FM 3009 and Live Oak Road until further information is available on the size of the sign, the location and the suggested distance from other signs, and the size of Mr. Friesenhahn's property in respect to Thistle Creek's sign. Merwin Willman seconded the motion and the vote was unanimous in favor. At this time Vice-Chairman Andrews called for a short break. After the break, Vice-Chairman Andrews akked if there were any comments from the guests. There were none. Mayor Sawyer asked the Commission to consider some type of zoning for the land being annexed behind Randolph Air Force Base such as R-1 agricultural use. #6 CONSIDER AND MAKE RECOMMENDATION: Zoning Ordinance - Schedule of Uses The Commission members reviewed the Schedule of Uses except for M-1 and M-2 and made their suggestions and recommendations. M-1 and M-2 will be covered at the next reg- ularly scheduled meeting. #7 GENERAL DISCUSSION David Allen said he would be unable to attend the meeting on Wednesday, March 12 but would like to have a briefing from Steve Simonson. James Harden apologized for missing the last several meetings, but said he was looking forward to the meeting on Wednesday night. Ty Brisgill asked if they were first or last on Wednesday night because he has another meeting also. Ty Brisgill reported that the Jim Shepherd homes in Woodland Oaks are wide open and that junk and dirt have been piled in them. Mr. Brisgill said it is a mess and some of the residents are afraid there will be a fire. Ty~Brisgill asked if anything can be done about all the cars behind True Performance that are in different stages of disrepair. Merwin Willman commented they had what amounted to a junkyard there before. Ken Greenwald remarked the City had to have the state take action so they could get it cleared out before. Ty Brisgill asked if the Adler property signs are in Cibolo. Steve Simonson replied yes they are but we own the right-of-way. Merwin Willman, noticing the Planning and Zoning Commission list of names and addresses, asked why we send an agenda to Tony Co rtes at Municipal Services. Ken Greenwald said .he thought it was a courtesy, but that any City or Planning and Zoning Commission can ask for copies of the agenda to be sent to them. Merwin Willman commented that the Planning and Zoning Commission should use some of it's money in the budget to get the street map reduced to a size that can be handled and where everyone can have copies. Steve Simonson informed the Commission we can reduce on our copy machine. David Allen asked if we can read it after it's reduced. Steve Simonson said possibly and he would run one to see. Merwin Willman said that last July the Council approved three signs for Sycamore Creek Apartments and he thought it was fora period of six months. Mr. Willman said if so, the six months is up and they need either to remove the signs or ask for an extension. Ken Greenwald remarked he had driven out to take.a look at the yard on Irolia and it was pretty bad. Ken Greenwald said there is a letter in the mail about the Overlay meeting on Thursday, March 13, 1986. Steve Simonson. reported to the Commission there had been a request for a lighted political'sign on FM 3009. There was discussion on this bringing up such facts as the section in the ordinance on lighted signs, the fact that political signs are treated a little bit differently in the ordinance than other signs, that it has to conform to the same ruling as other signs and that we need something in writing. The Commission agreed on the consensus that the lighted political sign should fol- low the same ruling as other signs and if they really want it, they should bring in a request in writing. Vice-Chairman Andrews commented there was no use trying to call Jim Shepherd Homes, they were all repossessed and he understood they had all been sold for remodeling, etc. Ty Brisgill asked what could be done about safety in the meantime and Steve Simonson replied he would check into it. There was a brief discussion on the signs at Pecan Grove with flashing lights and whether or not they are in violation of our ordinance. There was also discussion on the different utility companies and whether or not they are required to get permits from us and that maybe some kind of gentlemen's agreement between them and us could be worked out. The next regularly scheduled meeting is March 25, 1986: There is a Joint Public Hearing scheduled for March 18, 1986. #8 ADJOURNMENT Vice-Chairman Andrews adjourned the meeting at 9:53_P.M.