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07-28-1987 PLANNING AND ZONING MINUTES The Schertz Planning and Zoning Commission convened in a regular 'session on Tuesday, July 28, 1987 at 7:00 P.M. in the Municipal Complex Conference Room, 1400.Schertz Parkway. Those present were as follows: PLANNING & ZONING COMMISSION MEMBERS ASSENT BOB ANDREWS,` CHAIRMAN MERWIN WILLMAN TY BRISGILL, VICE-CHAIRMAN JAMES HARDEN, SECRETARY OTHERS PRESENT KEITH VAN DINE RANDY GROSSMAN MARY MARSH KEN GREENWALD, COUNCILMAN JAMES TODD RICK LEAL, GEMCRAFT CITY STAFF DAVID JACKSON CRAIG HOLLMIG STEVE SIMONSON, ASST. CITY MGR. NORMA ALTHOUSE, RECORDING SECY. #1 CALL TO ORDER Chairman Andrews called the meeting to order at 7:00 P.M. #2 APPROVAL OF MINUTES: Regular Session July 14, 1987 Keith Van Dine made a motion to approve the minutes for the Regular Session July 14, 1987. Ty Brisgill seconded the motion and the vote was unanimous in favor. Motion carried. #3 CITIZENS' INPUT OTHER THAN AGENDA ITEMS James Todd of the Oak Forest Home Owner`s Association introduced himself and said he would be attending the meetings of the City Council and the Planning and Zoning Commission on a regular basis. Mr. Todd explained that he had been made the head of the committee to monitor the ongoing activities of the Council and the Commission in an effort to help make the Oak Forest citizens more aware of developments and current events taking place within the City. Chairman Andrews said he would welcome Mr. Todd's attendance at the meetings. #4 CONSIDER AND TARE APPROPRIATE ACTION: Request ,from Pulte Homes to Place Ten (10) Bandit Signs Along Jack Hays Boulevard There was no one at the meeting to represent Pulte Homes. Ty Briscill asked Steve Simonson if there had been an inspector working last weekend and Mr. Simonson replied no there had not. Mr. Brisgill said Pulte had two of their signs too close together. James Harden inquired if this is the official request we had asked for from Pulte Homes and Steve Simonson said yes it is. Chairman Andrews explained that Pulte's request had .come in too late to be on the agenda of the last meeting and the Commission had come to a consensus to let Pulte continue putting up bandit signs until the request could be officially considered and acted upon. James Harden made a motion to approve the request from Pulte Homes to place ten (10? bandit signs along Jack Hays Boulevard. Keith Van Dine seconded the motion and the vote was unanimous in favor. Motion carried. ~5 CONSIDER AND TARE APPROPRIATE ACTION: Schertz 93 Limited - Request to Amend the Plat of Lot 15 and Lot 16, Block 10 and of Lot 1, Block 15, Savannah Square Subdivision, Unit 2 There was no one at the meeting to represent Savannah Square. Chairman Andrews asked if there was any Staff input and Steve Simonson said no there was not. Steve Simonson went on to say the dimensions on the formal document were left -off .inadvertently - there are no changes tv the plat. After a brief discussion, Ty Brisgill made a motion to approve the request from Schertz 93 Limited to amend the Plat of Lot 15 and Lot 16, Block 10 and of Lot 1, Block 15, Savannah Square Subdivision, Unit 2 as submitted. Randy Grossman seconded the motion and the vote was unanimous in favor. Motion carried. #6 CONSIDER AND TARE APPROPRIATE ACTION: Request from Coy Simmons to Plat Oak Forest Unit 4 There was no one at the meeting to represent this request. Chairman Andrews asked Steve Simonson to explain this saying he thought it had been platted. Steve Simonson said no it had not been platted, just zoned. Mr Simonson went on to say there are several problems with the plat, specifically such things as the ingress/egress, the fact that Lazy Oak is not a commercial road, the fact that you cannot come in from Crest Oak to this property, and that the plat needs to have the correct flood elevation identified. Steve Simonson informed the Commission he thought they could. .legitimately ask for resubmission of a master plan. -2- Chairman Andrews commented we need further information on the traffic flow. Chairman Andrews .also commented he thought he was hearing from the discussion that maybe this should be tabled until someone representing the request comes in to give us more information. Ken Greenwald remarked that a denial of the request would get their attention. Keith Van Dine made a motion to deny the request from Coy Simmons to Plat Oak Forest Unit 4 until someone comes in to provide us with sufficient data regarding a master plan, ingress/egress and the 100 year floodplain elevation. Randy Grossman seconded the motion and the vote was unanimous in favor. Motion carried. #7 CONSIDER AND TAKE APPROPRIATE ACTION: Request from Gemcraft Homes for a One (1') Foot Rear Setback Variance for 1105 Twin Lane, Lot 23, Block 1, Woodland Oaks Subdivision There was no one at the meeting, at this time, to represent Gemcraft. Chairman Andrews asked for Staff input and Steve Simonson said this a Gemcraft home on a Jim Shepherd lot and the fireplace encroaches into the rear yard setback. Chairman Andrews noted that these kinds of requests are becoming commonplace with builders and asked what could be done to enlighten them so that these variances are not needed. Steve Simonson said there haven't been many requests from Gemcraft for variances of this type and that he hasn`t objected heavily so far because he knows a mistake was made in the original engineering survey for the whole subdivision. Chairman Andrews asked if these should be coming to a halt and Steve Simonson replied he doesn't anticipate many more. Randy Grossman commented that Gemcraft uses a computer format and he would say this is a form set error and not intentional. Chairman Andrews remarked he has no qualms about drafting some kind of letter to the builders regarding this problem. James Harden asked what you could do after the home is already built and Steve Simonson replied you could stop approving them. Mr. -Simonson also said the inspectors are trying to do their jobs to the best of their abilities. After further discussion on the problem, Randy Grossman made a motion to approve the request from Gemcraft Homes for a one (1') foot rear setback variance for 1105 Twin Lane, Lot 2,3, Block 1, -3- Woodland Oaks Subdivision. Keith Van Dine seconded the motion and the vote was unanimous in favor. Motion carried. After the vote there was more discussion with Randy Grossman asking what options are available to the Commission. Steve Simonson said we can withold approval so they are not issued a Certificate of Occupancy. ,Keith Van Dine suggested a letter could be sent to them telling them exactly where we stand on the situation. Rick Leal from Gemcraft (he had arrived after the vote) informed the Commission that Gemcraft is now getting a form check from American Survey so that these problems can be caught before building begins. Keith Van Dine asked Mr. Leal if his company would send a letter to the City backing up that information and Mr. Leal yes they would if the City requested it. Steve Simonson pointed out that the form check protects the builder, the City and the buyer. The Commission thanked Mr. Leal for his input and informed him the request had been approved. #8 CONSIDER AND MAKE RECOMMENDATION: Possible Changes to the Bandit Sign Regulations in the Overlay Districts Ty Brisgill had written up his suggestions for these changes and the Commission members had received a copy of these suggestions in their packages. Ty Brisgill said he had tried to encompass everyting that was talked about into his suggestions. Randy Grossman noted, that as a former employee of Gemcraft, and having worked for several years under the regulations of the overlay ordinance, that ten (10) signs are workable. Randy Grossman made a motion to recommend to City Council approval of an amendment to the Zoning Ordinance of ARTICLE XIX, OVERLAY DISTRICTS, Section 2.3(e)12., Special Overlay District Jack Hays Boulevard and Section 4.3 E 11., Special Overlay District Schertz Parkway. Ty Brisgill seconded the motion .and the vote was unanimous in favor. Motion carried. #9 CONSIDER AND MAKE RECOMMENDATION: Applicants for Planning and Zoning Commission Chairman Andrews informed the-Commission that David Jackson had, for. personal reasons, withdrawn his name from consideration but - -4- would like to be useful to the Commission in any way he possibly could. Randy Grossman remarked that Steve Simonson. had suggested to him the possibility of abstaining from the vote tonight on a new Planning and Zoning member. Mr. Grossman asked Steve Simonson if they wanted him to abstain and Mr. Simonson said it was up to Chairman Andrews. Chairman Andrews asked that Randy Grossman be included since he had been approved by the Council on July 21 and is now an official member of the Commission. After a brief question and answer period, Chairman Andrews made a motion to recommend to City Council the approval of Mary Marsh to fill a vacancy on the Planning and Zoning Commission. Randy Grossman seconded the motion and the vote was unanimous in favor. Motion carried. #10 CONSIDER AND TARE APPROPRIATE ACTION: Annual Progress Report from Planning and Zoning Commission to City Council Chairman Andretas commented this will be the first time the Commission has prepared this report. Mr. Andrews said it is supposed to list the Commission's accomplishments for 1987 and also their goals for 1988. Among the suggestions brought up by members that they would like to see take place in the future were the following: (a) a bi-annual meeting with City Council to make sure the Council and the Commission are both working toward similar goals for the City {b) a refinement of the Sign Ordinance (c) the assembling of some kind of a packet/brochure that could be distributed to potential businesses in the hopes of attracting them enough to locate in the City of Schertz (d) a bi-annual trip around the City to maintain a heightened awareness of what's going on (e) the attending of some conferences/workshops by planning and zoning members Chairman Andrews asked that this item also be placed an the next agenda. The Commission members were asked to think about it and bring their ideas to the next meeting. -5- X11 GENERAL DISCOSSION Keith Van Dine commented that, as a result of ail the rain, the blacktop on Pfeil Road is no longer there.. Mr: Van Dine asked where the City stands on getting heavy :equipment. Ken Greenwald replied the City is going out for rebid. Keith Van Dine said in the Schirmerville area they now have the big plastic garbage containers and they work real well. Craig Hollmig, who was late in getting to the meeting, asked to speak at this time. Mr. Hollmig represents Item #6 - the request from Coy Simmons to Plat Oak Forest Unit 4. Chairman Andrews informed Mr. Hollmig the request had been denied and explained to him the reasons for the denial. Craig Hollmig apologized for being late and asked if the request from Coy Simmons could be placed on the next agenda. Steve Simonson informed Mr. Hollmig he would be receiving a letter with all the necessary information. Randy Grossman asked for an update on the status of the Schertz Parkway on out to FM 1518. Steve Simonson gave a brief presentation on some of the problems being encountered and also said we need to get some kind of a committment from Randolph Air Force Base on the Loop. Mr. Simonson said the Staff, the base engineers and the State Department of Highways is having a meeting on August 26th. Mr. Simonson went on to say we are probably looking at the widening of FM 78 plus a loop. Ken Greenwald remarked that the loop portion has already been funded by the state and the only requirement now for the City is to obtain right-of-way. James Harden asked when the City is going to start it's work on the Schertz Parkway. Steve Simonson reported that drainage is one of the big problems. Mr. Simonson said the retention ponds that have been built in the City in the past several years by different developers have handled the water very well. Mr. Simonson also said nobody builds anything any more without taking into consideration the ultimate 100 year flood conditions. Ken Greenwald said- the Council adopted the policy fast week that any new development must look at the ultimate 100 year flood conditions. Steve Simonson said.it is projected that the Schertz Parkway from IH 35 to Maske Road will :be completed by October of this year. -6- James. Harden asked whatever happened to the restaurant that was supposed to be built on Elbel Road and Ken Greenwald said he thought it was on hold for the time being. Ty Brisgill asked more on the Sch.ertz Parkway and Steve Simonson explained some of the engineering problems to him. Ty Brisgill also referred to Unit II of Woodland Oaks Subdivision and several locations where.the road is sinking. Steve Simonson indicated the City is aware of the problem. Chairman Andrews noted that at the July, 14, 1987 meeting Item 6A concerning procedures for a variance to the Sign Ordinance had been tabled. Mr. Andrews asked to have it put on the agenda of the next regularly scheduled meeting. #12 ADJOURNMENT Chairman Andrews adjourned the meeting at 8:40 P.M. The next regularly scheduled meeting is August 11, 1987. -7-