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04-13-1993 PLANNING AND ZONING MINUTES The Schertz Planning and Zoning Commission convened ~in a regular session on Tuesday, April 13, 1993 at 7:00 P.M. in the Municipal Complex conference room, 1400 Schertz Parkway, Schertz, Texas. Those present were as follows: PLANNING & ZONING COMMISSION. OTHERS PRESENT BOB ANDREWS, CHAIRMAN SUE MARTIN GEORGE VICK, VICE-CHAIRMAN MERWIN WILLMAN CITY STAFF BOBBIE VONADA DAVID RICHMOND STEVE SIMONSON, KEN GREENWALD, COUNCILMAN ASST. CITY MANAGER NORMA ALTHOUSE, MEMBERS ABSENT RECORDING SECRETARY OLIVER NELSON, SECRETARY KEITH VAN DINE #1 CALL TO ORDER Chairman Andrews called the meeting to order at 7:00 P.M. #2 APPROVAL OF MINUTES: Regular Session March 23, 1993 Bobbie Vonada made a motion to approve the minutes for the regular session March 23, 1993. 'George Vick seconded the motion and the vote was unanimous in favor. Motion carried. #3 CITIZENS' INPUT OTHER THAN AGENDA ITEMS There was none. #4 CONSIDER AND MAKE RECOMMENDATION: Request from Sue Martin fora Special Exception to the Rear Yard Setback Requirements of the Zoning Ordinance Allowing Her to Extend a Deck and Cover 4' into the Required Setback at 2705 Hidden Grove Ln., Woodland Oaks Subdivision (BOA #41) Sue Martin was at the meeting to represent this request. Chairman Andrews advised the Commission this request will have to go to the Board of Adjustment. Ms. Martin has provided a sketch of the proposed deck and cover and has paid the required fee. George Vick asked if there's an easement behind the fence and was told by Steve Simonson it's a common fence, the easement is on the other property owner's land. David Richmond made a motion to recommend approval to the Board of Adjustment of the request from Sue Martin for a Special Exception to the Zoning Ordinance allowing her to extend a deck and cover 4' into the required rear yard setback at .2705 Hidden Grove Ln., Woodland Oaks Subdivision. Bobbie Vonada seconded the motion and the vote was unanimous in favor. Motion carried. After the vote, Ms. Martin asked a question about the letters that are sent to the surrounding property owners. Ms. Martin wanted to know what happens if five letters are sent out and three people respond and two don't. Chairman Andrews explained that when the letters are sent out, the people receiving them are informed when the Board of Adjustment hearing will be held. If they don't respond or show up at the hearing, it is assumed they have no objection. For those who do respond, their comments are taken into consideration by the Board of Adjustment before making their decision. Ms. Martin then asked about a possible time frame for this procedure and was informed by Steve Simonson that the earliest possible date for a Board of Adjustment hearing would be May 4th, but he will notify her to confirm the exact date. Chairman Andrews commented it's nice to see a citizen take the time to come before the Commission and do things the correct way. #5 CONSIDER AND TARE APPROPRIATE ACTION: Puccio - Armstrong Subdivision (PC #183-92) NOTE: Preliminary Plat Approved October 13, 1992 No Final Plat Ever Submitted Chairman Andrews inquired if Steve Simonson had heard anything from the people who submitted the preliminary plat for this. Mr. Simonson replied they had called and requested that, the entire thing be dropped and he informed them the Commission would have to formally disapprove the final plat. George Vick made a motion to disapprove the final plat for the Puccio - Armstrong Subdivision. David Richmond seconded the motion and the vote was unanimous in favor. Motion carried. #6 CONSIDER AND MAKE RECOMMENDATION:. Proposed Street Name Change for Live Oak Blvd. (PC #188-93) Chairman Andrews mentioned the Commission did get a reply from City Council telling them to proceed with the street name change. The next step is to make contact with the cities of -2- Selma and Cibolo. Mr. Andrews then asked about a possible time frame-for replies from them. Steve Simonson remarked he will call representatives from the: two cities and write them letters, and hopefully, we will have a response by the next meeting. Chairman Andrews then questioned if it's too early to contact the Post Office about approval of the proposed name and Steve. Simonson answered we are using the name of an existing road, so there's no reason to contact them. Chairman Andrews wondered, though, if we need formal approval from the Post Office and Steve. Simonson said he would check into it. ~7 CONSIDER AND MARE RECOMMENDATION: Development and Growth Plan Update: A. Transportation B. Climate and Natural Resources The Commission had received, in their packages, updates on the goals, objectives and rationale of the section on Transportation and the section on Climate and Natural Resources. After review of these sections, David Richmond made a motion to approve, as written, the section on Transportation and the section on Climate and Natural Resources. Bobbie Vonada seconded the motion and the vote was unanimous in favor. Motion carried. #8 GENERAL DISCUSSION David Richmond: (a) Related that within the last week or so he has observed the people in Woodland Oaks rebuilding the subdivision signs on their median strips. Do we have exact distances about how far back subdivision signs will have to be? Mr. Richmond noted he would like to speak with Mark Vaughan and maybe work out a deal whereby the subdivision signs for Greenshire could be repositioned. Bobbie Vonada• (a) Tendered her resignation effective at the close of.the next meeting on April 27, 1993. Mrs. Vonada informed the Commission her husband is retiring and they plan to travel. Mrs. Vonada went on to say her time served on the Commission has taught her more that she thought she would ever learn and it has been a privilege. -3- Councilman Ken Greenwald: (a) Commented that speaking on behalf of the Mayor and City Council, they are sorry to see Mrs. Vonada resign. (b) Noticed that Golden Hammer Carpentry is doing the work for Sue Martin, the lady who requested the Special Exception this evening. Golden Hammer put the new roof on the concession stand at the park and they do excellent work. (c) Reported that at the last City Council meeting he was asked to sit in, as the City's representative, on Canyon Regional Water Authority meetings. The City has joined in earnest primarily to secure a secondary water source. Mr. Greenwald remarked they are trying to keep every possible avenue open, and indicated he will keep the Commission apprised of the situation. Steve Simonson: (a) Reported that the City is submitting an application for a grant being offered by UTSA to obtain some help in planning for the FM 78 widening and in planning what we are going to do with the entrance to the City on FM 78. What the City is asking for is students and/or consultants to give us a fresh perspective on what we will need, and perhaps some landscaping plans which will give the area an aesthetically pleasing appearance. The widening of FM 78 is not in the plans of the MPO (Metropolitan Planning Organization), but it is in the plans of the NHS (National Highway System). There are several historical buildings along FM 78, so the City has to work out something with the Historical Society about what we're allowed to do with them. A member of the Historical Society drove through Schertz about 2:30 one afternoon and has made a statement the Highway Department is spending a lot of time refuting. The member stated there's no need to widen the road because it's not very busy. The last 24-hour count, as of a year ago, was 17,500 cars per day at the Cibolo Creek. (b) Stated the-City is fighting to get a companion low-water crossing bridge raised on the Schertz side because they will need it when the FM 78 widening starts. At last count there were 4000 - 5,000 cars that used the low water crossing in a two-hour period. Chairman Andrews: (a) Asked for an update on the widening of FM 3009 and Mr. Simonson answered you should see construction equipment starting up the last part of April or the first part of May. George Vick questioned who's been doing the other work along -4- FM 3009 and was told by Councilman Greenwald it is the M.C. Etheridge Company and they are helping the City meet the time . schedule deadline before the widening starts. Bobbie Vonada asked if the City is trying to get any of the money back they had to-spend for utility relocation due to a miscalculation by the Highway Department of the dates when the widening of FM 3009 would start. Councilman Greenwald acknowledged he doesn't. think there's any way to get the money back. (b) Reminded the Commission they have before them a new copy of the Policy Statement for the Development and Growth Plan. Mr. Andrews said he had requested a little blurb be added to Paragraph 4 as follows: "Each Department, when preparing for the annual budget, will review and update their short and long-range plans (3-5, 5-10 and 10-20) and submit the updated plans to the Planning and Zoning Commission for review and inclusion in the Development and Growth Plan." Mr. Andrews then went on to say the departments can forward their updated plans to the Commission for review. The Commission can then include those updates in the appendices and go from there. Mr. Andrews also pointed out to the Commission they have a new Table of Contents.. They still have to work on Population and Government and then they can send a draft of the Plan to City Council. Steve Simonson added that if a draft for the Commission to review is not ready by the next meeting, it should be ready by the first meeting in May. George Vick said he just wants to clarify that once City Council blesses the Plan, it becomes official. .Steve Simonson noted that what the Commission will be doing is sending a draft to City Council for their comments and review. When it comes back from Council, it will be sent to the various departments for their review, and then a final plan will be sent to Council for their approval. Chairman Andrews stressed that without some mechanism for an annual update, the Plan will be a stagnant piece of paper. ~9 ADJOURNMENT Chairman Andrews adjourned the meeting at 7:40 P.M. The next regularly scheduled meeting is April 27, 1993. -5-