01-19-10MINUTES
REGULAR MEETING
January 19, 2010
A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on
January 19, 2010 at 6:30 p.m., in the Municipal Complex Council Chambers, 1400 Schertz
Parkway, Building #4, Schertz, Texas. The following members present to -wit:
Mayor Hal Baldwin
Councilmember Jim Fowler
Staff Present: City Manager Don Taylor
Assistant City Manager David Harris
Councilmember Michael Carpenter absent.
CALL TO ORDER REGULAR MEETING
Mayor Pro -Tem David Scagliola
Councilmember John Trayhan
Assistant City Manager John Bierschwale
City Secretary Brenda Dennis
Mayor Baldwin called the meeting to order at 6:30 p.m.
INVOCATION AND PLEDGES OF ALLEGIANCE TO THE FLAGS OF THE
UNITED STATES AND STATE OF TEXAS.
Councilmember Fowler gave the invocation followed by the Pledges of Allegiance to the
Flags of the United States and State of Texas.
Mayor Baldwin introduced Schertz - Cibolo- Universal City Independent School District
Board Trustee Scott Harrod who introduced Dr. Greg Gibson the new Superintendent of
the Schertz - Cibolo- Universal City Independent School District who came forward and
thanked everyone for the opportunity of serving the communities of Schertz, Cibolo and
Universal City. Mayor Baldwin also recognized Board Member Mr. Gary Inmon who was
also in the audience.
EMPLOYEE INTRODUCTIONS /RECOGNITION
• Introductions of new employees: (Development Services, Library, Police
Department)
Mayor Baldwin recognized Michele Sanchez Director of Development Services
who introduced new Permit Technician Debbie Krause.
Mayor Baldwin recognized Library Director Gail Douglas and Library Manager
Melissa Uhlhorn who introduced new Youth Services Librarian April Toman.
Mayor Baldwin recognized Police Chief Steve Starr who introduced the following:
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Maria Heaton — Office Manager, Hillory Mulgrew — Patrol Officer and
Benito Garcia — Communications Officer
• Employee Recognition of accomplishment (City Secretary Office)
Mayor Baldwin recognized City Secretary Brenda Dennis who briefly explained the
Texas Registered Municipal Clerks Certification Program and introduced Deputy
City Secretary Mary Ybarra. Mayor Baldwin presented Mary Ybarra with an
airflyte acrylic award recognizing her accomplishment in receiving her certification.
Mary introduced members of her family who were present.
PRESENTATIONS
• YMCA Presentation and discussion regarding Recreation Center Marketing and
Business Plan (G. Logan to introduce YMCA Executives)
Mayor Baldwin recognized Parks and Recreation Director George Logan who
introduced Mr. Baron Herdelin- Doherty, CEO who introduced the following: Jill
Trammell COO, Joe Bueno VP of Corporate Development, Amanda Gangawer
Association Membership Development and Fredy Degollado, New Braunfels
YMCA Executive Director. Mr. Herdelin- Doherty provided a brief PowerPoint
presentation regarding the Recreation Center Marketing and Business Plan
answering questions from Council.
HEARING OF RESIDENTS
No one spoke.
Discussion and /or Action Items
1. Minutes - Consideration and /or action regarding the approval of the minutes of the
Regular Meeting of January 12, 2010.
Mayor Baldwin recognized Councilmember Fowler who moved, seconded by
Mayor Pro -Tem Scagliola to approve the minutes of the regular meeting of January
12, 2010 with the correction of deleting the word "be" in the last paragraph before
adjournment. Vote was unanimous. Motion Carried.
2. Pickrell Park Improvement Project — Consideration and /or action approving the
Pickrell Park Improvement Project. (G. Logan/L. Dublin)
Mayor Baldwin introduced Park and Recreation Director George Logan who
introduced this item answering questions from Council. Mr. Logan stated that action
requested of Council approves the Pickrell Park Improvement Project to include two
additional small pavilions, ornamental fencing completion along Oak Street and Aero
Street, restroom improvements, masonry renovation, upgrades to the Pool Bath House
and all public restrooms located within the park. The Project is projected to be
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completed by March 1, 2010. Fiscal impact of $250,000 paid from the Economic
Development Corporation.
Mayor Baldwin recognized Councilmember Trayhan who moved, seconded by
Councilmember Fowler to approve the Pickrell Park Improvement Project. Vote was
unanimous. Motion carried.
3. Resolution No. 10 -R -04 — Discussion and /or action approving a resolution calling a
General /Special Joint Election with the City of Cibolo and Schertz- Cibolo- Universal
City Independent School District (SCUCISD) and Cibolo Creek Municipal Authority
to be held on May 8, 2010 for the purpose of electing the Mayor and
Councilmembers for Place 1, Place 2 and for the unexpired one -year term of
Councilmember Place 4 for said City; making provision for the conduct of a joint
election; contracting with the Elections Administrator of Guadalupe County to
conduct this election. (B. Dennis /M. Spain)
Mayor Baldwin recognized City Secretary Brenda Dennis who introduced this item
stating that action requested of Council approves the May 8, 2010 General /Special
Joint Election between the City of Schertz, the City of Cibolo and Schertz Cibolo
Universal City ISD as well as contracting the election through the Elections
Administrator of Guadalupe County.
Mayor Baldwin recognized Councilmember Fowler who moved, seconded by
Councilmember Trayhan to approve Resolution No. 10 -R -04. Vote was unanimous.
Motion carried.
4. Appointment /reappointment of a member to the Lone Star District (Formerly
Austin -San Antonio Intermunicipal Commuter Rail District) - Consideration
and /or action regarding approval of the appointment /reappointment of the City of
Schertz appointment to the Lone Star District Board of Directors. (Mayor /Council)
Mayor Baldwin stated that action would allow the Council to reappoint him to the
Lone Star District board for a term to expire February 2012.
Mayor Baldwin recognized Mayor Pro -Tem Scagliola who moved, seconded by
Councilmember Trayhan to reappoint Mayor Hal Baldwin to the Lone Star District
Board of Directors. Vote was unanimous. Motion carried.
5. Bid #09- IT- 50- E /F -01 - In -Car Camera /Video System — Consideration and /or
action awarding a bid for In -Car Camera/Video System to L3 Communications /
Mobile- Vision, Inc., in the amount of $154,465.60 and awarding a bid for
upgrading the existing camera system in Police Department Holding Facility to
Lan -Comm Technologies Inc., in the amount of $10,527.00. (M. Clauser)
Mayor Baldwin recognized IT Director Myles Clauser who introduced this item
stating that action requested of Council awards bid to L3 Communications/Mobile-
Vision, Inc., for replacement of in- vehicle cameras for the Police Department in the
amount of $154,465 with a refund from Motorola for the existing system in the
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amount of $118,645. Net fiscal impact of $35,811 to be paid for by a Byrnes JAG
grant from the US Department of Justice for technology purchases. Action also
allows the Council to approve the replacement of 32 Port DVR with hardware and
installation. The fiscal impact of this project is $10,527, and stated that this was an
unbudgeted expense, which will be paid for from the Information Technology budget.
Mayor Baldwin recognized Councilmember Trayhan who moved, seconded by
Councilmember Fowler to award a bid for in- vehicle cameras to L3
Communications / Mobile- Vision, Inc., in the amount of $154,465.60 and award a
bid for upgrading the existing camera system in Police Department Holding Facility
to Lan -Comm Technologies Inc., in the amount of $10,527.00. Vote was
unanimous. Motion carried.
EXECUTIVE SESSION
Called under Section 551.071 Texas Government Code Litigation, pending litigation;
Section 551.072 Texas Government Code - Deliberation regarding the purchase,
exchange, sale, lease, or value of real property Section 551.087 Deliberation regarding
Economic Development Negotiations.
Called Under Section 551.074 — Deliberate the appointment, employment, evaluation,
reassignment, duties, discipline or dismissal of the City Secretary.
Council did not meet in executive session. Mayor Baldwin stated that the Council had
met in Executive Session on January 5, 2010 regarding the evaluation of the City
Secretary, therefore, it was not necessary to meet again.
RECONVENE TO REGULAR SESSION
6. Take any action deemed necessary as a result of the Executive Session.
Mayor Baldwin recognized Councilmember Trayhan who moved, seconded by
Mayor Pro -Tern Scagliola that Pursuant to executive session on January 5, 2010 and
based upon the evaluation of the City Secretary to increase her pay by 2% effective
January 1, 2010. Vote was unanimous. Motion carried.
Requests and Announcements
7. Requests by Mayor and Councilmembers that items be placed on a future City
Council agenda.
No requests given.
8. Requests by Mayor and Councilmembers to City Manager and Staff for
information.
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Mayor Baldwin recognized Councilmember Fowler who asked staff to bring an
update on the Chelsea Road Project. City Engineer Larry Dublin stated that he
would be bringing information to Council next week on all the city projects.
9. Announcements by Mayor and Councilmembers
• City and community events attended and to be attended
• City Council Committee and Liaison Assignments (see assignments below)
• Continuing education events attended and to be attended
• Recognition of actions by City employees
• Recognition of actions by community volunteers
• Upcoming City Council agenda items
Mayor Baldwin recognized Mayor Pro -Tem Scagliola who congratulated Mary
Ybarra on her Texas Registered Municipal Clerks certificate. Mayor Pro -Tem
Scagliola also stated that on February 19, 2010 the Schertz Human Society would
be hosting a Casino Night at the Civic Center.
10. Announcements by City Manager
• Recognition of City employee actions
• New Departmental initiatives
Mayor Baldwin recognized Assistant City Manager John Bierschwale who announced
that on February 3, 2010 at 6:30 p.m. at the Community Center the Blue Ribbon
Committee would be hosting another meeting and encouraged participants.
ADJOURNMENT
As there was no further action, Mayor Baldwin adjourned e meeting at 7.25 p.m.
Hal Baldwin, Mayor
ATTEST:
P
Brenda Dennis, TRMC, CMC City Secretary
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