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03-30-10 MINUTES REGULAR MEETING March 30, 2010 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on March 30, 2010 at 6:30 p.m., in the Municipal Complex Council Chambers, i40G Schertz Parkway, Building #4, Schertz, Texas. The following members present to-wit: Mayor Hal Baldwin Mayor Pro-Tem David Scagliola Councilmember Jim Fowler Councilmember John Trayhan Councilmember Michael Carpenter Staff Present: City Manager Don Taylor Assistant City Manager David Harris City Attorney Michael Spain City Secretary Brenda Dennis CALL TO ORDER REGULAR MEETING Mayor Baldwin called the meeting to order at 6:30 p.m. INVOCATION AND PLEDGES OF ALLEGIANCE TO THE FLAGS OF THE UNITED STATES AND STATE OF TEXAS. Councilmember Carpenter gave the invocation followed by the Pledges of Allegiance to the Flags of the United States and State of Texas. PRESENTATION • Presentation and discussing regarding the unveiling of Genesis Painting for Schertz Area Artz Council and Schertz Civic Center's Artz ' 10 opening on April 15, 2010. (B. Bailey) Mayor Baldwin recognized Media Relations Director Brad Bailey who introduced Ms. Stella Maroquin, founder of the Schertz Artz Council who came forward giving a brief history of the Artz Council. Ms. Maroquin introduced Artist Ashley Perez who unveiled the Artz ` 10 Genesis poster and presented copies to members of Council and staff. • Presentation and discussion regarding the awards for the Wilenchik Walk For Life (J. Bierschwale) Mayor Baldwin recognized Executive Assistant to the Assistant City Managers Cindy Raleigh who introduced this item stating that on March 6, 2010 the 2nd Annual Wilenchik Walk for Life was held. She stated that this year 539 participated and the City was able to meet their goal and raised $27,845.25! Mayor Baldwin stated that he wanted to thank Ms. Raleigh for coordinating this event and for all her long hours and hard work in making it a great success. 03-30-2010 Minutes Mayor Baldwin presented the following awards: Most Creative T-Shirt (Large Group) - GVEC ` Most Creative T-Shirt (Small Group) -The Ladybugs Oldest Walker -John Calvarese Youngest Walker -Reid Smith Most Money Raised (Individual) -Traci Paprocki Most Money Raised (Group) -Schertz Fire Department $6,280.95 Mayor Baldwin thanked all who participated and helped to make this a successful event! Mayor Baldwin recognized Ms. Valerie Wilenchik who came forward and she along with Mayor Baldwin and Ms. Cindy Raleigh presented the $27,845.25 check to Sheri Ortiz Director of Development with CTRL. Ms. Ortiz thanked the City of Schertz. Ms. Raleigh stated that the City's 3'~d Annual Wilenchik Walk for Life will be held on March 5, 2011. HEARING OF RESIDENTS Mayor Baldwin recognized the following citizens who spoke: ~ Mr. Mike Nahle, 9120 E. FM 1518 who spoke in favor of the resolution authorizing an Extraterritorial Jurisdiction Agreement with the City of San Antonio. • Ms. Rosemary Grayson, 5213 Cabana Drive who spoke regarding the UDC changes as indicated in the minutes of the last meeting. City Secretary Brenda Dennis stated that the minutes posted were only draft minutes and that corrections had been made. Councilmember Trayhan read the following correction: "Moved to have City staff prepare an ordinance for consideration at the City Council's April 6, 2010 meeting amending and restating the City's Unified Development Code in accordance with the proposed UDC changes presented at this meeting and that such ordinance may be presented as an emergency item to be considered in a single reading". Ms. Grayson further identified concerns with some of the proposed changes. Mayor Baldwin stated that Ms. Grayson should get with Development Services Director Michele Sanchez regarding those concerns. Mayor Baldwin recognized City Attorney Michael Spain who stated that due to the significant changes to the UDC he and staff have recommended the City Council hold first reading of the UDC ordinance on April 6, 2010 and the final reading on April 13, 2010, which will allow citizens to have more time to review the changes. Ms. Grayson had concerns with the change to the site plan approval process and questions regarding seasonal storage areas. 03-30-2010 Minutes Page - 2 - • Mr. George Antuna, Economic Development Director who stated that Sysco Corporation closed on the property today here in Schertz. He stated they would be building amulti-million dollar facility to merge operations currently in San Antonio and Round Rock, which is north of Austin. The new operation will bring 600 jobs to Schertz. Sysco, a global leader who sells, markets, and distributes food products, picked Schertz over a number of other cities to build a facility with more Than 600,000 square feet of space on 50 acres at Interstate 35 and Schwab Road. The location is in Comal County and next to the Lack's Furniture facility. Mayor Baldwin commended staff and EDC for their diligent work on this project and stated that this is a huge financial boost for the City of Schertz. Mayor Baldwin said Sysco will eventually be the largest taxpayer in the city, property tax and sales tax. Mayor Baldwin further stated "needless to say he is extremely pleased we were able to land Sysco not only for the size and scope of the project but the infrastructure the city is putting in to help Sysco. The infrastructure improvements will allow the city to loop the water system in that area and help spur more growth along I-35 frontage in Schertz". Mayor Baldwin said the fact the city has an ample water supply through the Schertz-Seguin Local Govt. Corp. is very important to big companies like Sysco. "Without our good water system, we could not have done the Sysco project". Discussion and/or Action Items 1. Minutes -Consideration and/or action regarding the approval of the minutes of the Joint Workshop and Regular Council meeting of March 23, 2010. Mayor Baldwin recognized Councilmember Trayhan who moved, seconded by Councilmember Carpenter to approve the minutes of the Regular Meeting of March 23, 2010 and the Joint workshop with City Council and Planning & Zoning March 23, 2010 as corrected. Vote was unanimous. Motion Carried. 2. Resolution No. 10-R-15 -Consideration and/or action approving a resolution authorizing an Extraterritorial Jurisdiction Agreement with the City of San Antonio. (D. Harris) Mayor Baldwin recognized Assistant City Manager David Harris who introduced this item stating that the City of San Antonio has agreed to release from its ETJ approximately 3,486 acres of land in South Schertz bordering IH-10 to be added to Schertz's ETJ. Mr. Harris stated that action requested of Council is to approve the resolution and accept transfer of 3,486 acres from San Antonio ETJ to Schertz ETJ in the southern part of the City. Under this agreement, Schertz agrees to the following: • To annex select properties along I-10 • Restrict billboard construction • Include San Antonio's master thoroughfare plan (which mirrors Schertz's) 03-30-2010 Minutes Page - 3 - _ _ _ • Include tree preservation (which is in our UDC) • Adopt the San Antonio I-10 corridor plan (Schertz planning staff have ,r participated in this plan and it compliments our Comprehensive Land use Plan) • Include other aspects of San Antonio's Comprehensive Land use Plan for the area • Provide 50 percent sales tax rebate for 10 years (estimated at $2 million) from the date the annexation begins Mr. Harris stated that San Antonio is scheduled to place this item on their Council agenda sometime in April. Once San Antonio approves this item, planning staff will bring forward at a future Council meeting two separate I-10 annexations items. The first annexation includes select properties between FM 1518 and Trainer Hale Road; the second from Trainer Hale Road to the Cibolo Creek. The initial annexation must be completed by December 31, 2010. The area that is not initially ,annexed will remain in Schertz's ETJ until development occurs, our utilities are extended, and developers request annexation. Mr. Harris also stated that the City of Cibolo has a similar request that is being considered by San Antonio. . City Attorney Michael Spain and Assistant City Manager Harris addressed the following concerns from Council: • Extend a land use plan to the transferred property similar to San Antonio's IH- l0East Perimeter Plan -Schertz is not approving their Land Use Plan • Extension of FM 3009 and Weir Rd - 120' of ROW • Contribute an amount equal to 50% of sales tax revenue collected in the transfer property to San Antonio beginning upon the effective date of the first annexation of land within the transferred property and continuing for a period of 10 years. • Transferred property would revert back to San Antonio if Schertz fails to begin the annexation proceedings by December 31, 2010 • Reversion only relates to not starting the annexation process Mayor Baldwin recognized Councilmember Carpenter who moved, seconded by Councilmember Fowler to approve Resolution No. 10-R-15. Vote was unanimous. Motion CaNNied. 3. Resolution No. 10-R-16 -Consideration and/or action approving a resolution authorizing a Master Lease Agreement for the Parks, Recreation and Community Services Department with C&M Air Cooled Engine, Inc. DBA C&M Golf and Grounds Equipment. (G. Logan) Mayor Baldwin recognized Parks, Recreation & Community Services Director George Logan and Parks Manager Chuck Van Zandt who introduced this item stating that action requested by Council is to authorize a 48-month lease-to-own agreement with C&M Air Cooled Engine Company for two 4-wheel drive, 16-foot Jacobsen Kubota diesel mowers for park and grounds mowing. Fiscal impact is $3225 per month for 48 months; funding for this lease is coming from monies budgeted for the 03-30-2010 Minutes Page - 4 - mowing contract. This item also includes a budget transfer for FY 2009-10 from the mowing contract line item of $19,500 for the lease and $2,000 for routine maintenance to fleet maintenance. City Attorney Michael Spain addressed concerns and answered questions from Council. Mayor Baldwin recognized Councilmember Trayhan who moved, seconded by Mayor Pro-Tem Scagliola that based on staffs recommendation approves Resolution No. 10-R-16. Vote was unanimous. Motion Carried. Mayor Baldwin adjourned into executive session at 7:35 p.m. EXECUTIVE SESSION Called under Section 551.071 Texas Government Code Litigation, pending litigation; Section 551.072 Texas Government Code - Deliberation regarding the purchase, exchange, sale, lease, or value of real property and Section 551.087 Deliberation regarding Economic Development Negotiations. Mayor Baldwin reconvened into regular session at 8:25 p.m. RECONVENE TO REGULAR SESSION 4. Take any action deemed necessary as a result of the Executive Session. No action taken. Requests and Announcements 5. Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. No requests given. 6. Requests by Mayor and Councilmembers to City Manager and Staff for information. Mayor Baldwin recognized Councilmember Fowler who asked staff to bring an update regarding the drainage issue on Marilyn Drive. City Manager Don Taylor stated that the area is dry at this time and that Superintendent Jimmy Hooks has been in contact with the residents on a daily basis. He stated that the residents seem satisfied with the results. 7. Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees 03-30-2010 Minutes Page - 5 - • Recognition of actions by community volunteers • Upcoming City Council agenda items Mayor Baldwin recognized Mayor Pro-Tem Scagliola who stated that he attended the following: • Fiesta Fashion Show in San Antonio • Friday attended the Chamber Mixer held at the Kramer House • Saturday attended the Artz Slap Down Mayor Baldwin stated that he and City Manager Don Taylor attended a very successful meeting with SAWS. 8. Announcements by City Manager • Recognition of City employee actions • New Departmental initiatives No announcements given. ADJOURNMENT As there was no further action, Mayor Baldwin d the eting at 8:35 p.m. al Bal in, Mayor T: T~~.. Brenda Dennis, TRMC, MC City Secretary 03-30-2010 Minutes Page - 6 -