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06-07-2011 MinutesMINUTES REGULAR MEETING June 7, 2011 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on June 7, 2011, at 6:00 p,m., in the Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit: Mayor Hal Baldwin Councilmember David Scagliola Councilmember Cedric Edwards Staff Present: City Manager John Kessel Assistant City Manager David Harris City Secretary Brenda Dennis Mayor Pro —Tem Jim Fowler Councilmember George Antuna Councilmember Michael Carpenter Assistant City Manager John Bierschwale City Attorney Michael Spain CALL TO ORDER REGULAR MEETING Mayor Baldwin called the meeting to order at 6:00 p.m. INVOCATION AND PLEDGES OF ALLEGIANCE TO THE FLAGS OF THE UNITED STATES AND STATE OF TEXAS. Councilmember Fowler gave the invocation followed by the Pledges of Allegiance to the Flags of the United States and State of Texas. Mayor Baldwin welcomed everyone and introduced Schertz's new City Manager John Kessel, stating that this was Mr. Kessel's first meeting. City Manager John Kessel thanked the Mayor and Council for the warm welcome. Mayor Baldwin also recognized former City Manager and now Interim Police Chief Don Taylor who was in the audience. Mayor Baldwin recognized and welcomed the following members of Boy Scout Troop 624 who were in attendance this evening: • Assistant Scout Master Burke Johnson • Star Scouts: Derrick Aldous, Terrin Griffeth, Shawn Magill, and Samuel Covington • First Class Scout: Brice Covington • Second Class Scout: Matthew Valentine Oath of Office A. Mayor Pro -Tem — Consideration and/or action regarding the appointment of the Mayor Pro -Tem, term expires December 2011. (Mayor Baldwin - Oath of Office given to Councilmember Jim Fowler) Mayor Baldwin provided the Oath of Office to Councilmember Jim Fowler. PRESENTATION 06 -07 -2011 Minutes • Schertz Parkway QR Program — Presentation/discussion and possible action regarding the launch of the Schertz Parkway QR Program Launch and Logo Design. (J. Kessel/M. Clauser/B. Bailey) Mayor Baldwin recognized Public Affairs Director Brad Bailey and IT Director Myles Clauser. Mr. Bailey and Mr. Clauser introduced Event Facilities Administrative Assistant Linda Ervin and Computer Tech JoAnna Takemuria who provided a PowerPoint presentation regarding the Quick Response (QR) Program and the newly launched City of Schertz website. Mayor Councilmembers and City Manager John Kessel congratulated the team members responsible for the execution of the programs. • Introduction of new Sweetheart Court. (D. Harris/B. Bailey) Mayor Baldwin recognized Senior Administrative Assistant/Sweetheart Court Liason Mary Spence who recognized the following members of the new City of Schertz Sweetheart Court: - Miss Schertz - Miss Friendly City - Miss Freedom Caitlin Baumgarten Emily Poole Brittany Schall Mayor and Councilmembers stated that the Schertz Sweethearts are great ambassadors for the City. CITY EVENTS • Announcements of upcoming City Events (D. Harris /J. Bierschwale) Mayor Baldwin recognized Assistant City Manager David Harris who provided the following information: - End of June, Public Works will be installing a new light on FM 1518 by Corbet Jr. High - City Pools are now open from 12 p.m. to 7 p.m, Mr. Harris introduced Fire Chief David Covington who came forward stating that they had received notification from the Guadalupe County Judge who has issued a disaster declaration regarding open fires and barbecuing with open fire pits. Chief Covington explained that the Judge did grant permission for the City of Schertz to hold their 4", of July event for the barbecue cook -off and fireworks. Chief Covington stated that he and the Fire Marshal agree that if the drought continues they would be reluctant to shoot off the fireworks, but will keep Council updated as the event gets closer. Hearing of Residents Mayor Baldwin recognized Homes for Pets /Schertz Humane Society President, Lisa Connolly who thanked the City of Schertz for the most recent success of the 10`x` Annual 06 -07 -2011 Minutes Page - 2 - Homes for Pets Wilenchik Memorial "Doggie Dash ". Ms. Connolly stated it was a great success and presented the Mayor and Council with a plaque of appreciation and t- shirts. Ms. Connolly introduced members of the Schertz Humane Society Ms. Pamela Knight and Valarie Wilenchik who were in attendance. Mayor Baldwin recognized Mr. Johnie McDow, President of BVYA who provided Council with an update on the current activities of the BVYA. Mayor Baldwin recognized Ms. ViVi Gregg who announced the Gridiron Heroes Celebrity Softball Game and Fundraiscr event which would be taking place in September. Ms. Gregg requested permission from the City to have extended hours for the live band. Mayor Baldwin requested Ms. Gregg to get with the City Manager regarding her request. Ms. Maggie Titterington, President of the Schertz Chamber of Commerce, who provided updated information regarding the Chamber. Mayor Baldwin recognized Robert Brockman, 1001 Elbel Road, who stated that Council had already satisfied his request for what the acronym "QR" stood for and thanked staff for the presentation. Mayor Baldwin stated that Council will now move into executive session. Mayor Baldwin adjourned into executive session at 6:45 p.m. EXECUTIVE SESSION Called under Section 551.071 Texas Government Code Litigation, pending or contemplated Iitigation; Section 551.072 Texas Government Code - Deliberation regarding the purchase, exchange, sale, lease, or value of real property. RECONVENE TO REGULAR SESSION Mayor Baldwin reconvened into regular session at 7:20 p.m. Discussion and/or Action Items 1. Ordinance No. 11 -B -17 — Consideration and/or action approving an ordinance by the City Council of the City of Schertz, Texas authorizing the issuance of "City of Schertz, Texas General Obligation Refunding Bonds, Series 2011 ", levying an annual ad valorem tax, within the limitations prescribed by law, for the payment of the bonds; prescribing the form, terms, conditions, and resolving other matters incident and related to the issuance, sale, and delivery of the bonds, including the approval and distribution of an official statement pertaining thereto; authorizing the execution of a paying agent/registrar agreement, a purchase contract, and an escrow deposit letter; complying with the provisions of the depository trust company's letter of representations; and providing an effective date. First and Final (M. McLiney/R. Cunningham) Mayor Baldwin recognized Financial Advisor Mark McLiney who introduced this item stating that action requested by Council approves refunding Series 2011 Revenue Bonds supported by the Utility System that become callable on September 1, 2011. Mr. McLiney 06 -07 -2011 Minutes Page - 3 - stated that he had provided previous information that the refunding would save the City approximately $212,000 or $21,000 annuall; he stated that he had better news, that actually the city would be saving $305,000 or $30,000 annually. Staff recommends approval. Mayor Baldwin recognized Councilmember Edwards who moved, seconded by Councilmember Carpenter to approve Ordinance No. 11 -B -17 first and final reading. The vote was unanimous. Motion carried. 2. Minutes - Consideration and/or action regarding the approval of the minutes of the Regular Meeting of May 24, 2011 and minutes of the Special Meeting of June 1, 2011. Mayor Baldwin recognized Mayor Pro -Tem Fowler who moved, seconded by Councilmember Scagliola to approve the minutes of the Regular Meeting of May 24, 2011 and the minutes of the Special Meeting of June 1, 2011. The vote was unanimous. Motion Carried. Mayor Baldwin stated that at the recommendation of staff agenda item number 3 will be postponed for two weeks, City Manager John Kessel concurred. 4. Utility Billing Revenue Adjustments - Consideration and/or action approving the Utility Billing Revenue Adjustments. (J. Bierschwale /C. Spence) Mayor Baldwin recognized Business Office Manager, Carol Spence who introduced this item stating that action requested of Council approves revenue adjustments of $5,299 for the period of April 1, 2010 through June 30, 2010. Mayor Baldwin recognized Councilmember Scagliola who moved, seconded by Mayor Pro - Tem Fowler to approve the Utility Billing Revenue Adjustments in the amount of $5,299. The vote was unanimous. Motion carried 5. Resolution No. 11 -R -30 — 4 T July Jubilee — Presentation and consideration and/or action approving a resolution designating particular areas, dates, and times for which alcoholic beverages may be brought into or removed from Pickrell Park and authorizing the extension of park hours, extension of noise hours, and other motorized vehicles in particular park areas. (J. Bierschwale /J. Bierschwale) Mayor Baldwin recognized Assistant City John Bierschwale who introduced this item stating that action requested of Council approves extended park hours, noise hours, and allows for motorized vehicles in Piclarell Park on July 1 through July 4, 2011, for the 4th of July Jubilee. Mr. Bierschwale provided a brief PowerPoint presentation regarding the event answering questions from Council. Mayor Baldwin recognized Councilmember Carpenter who moved, seconded by Councilmember Edwards to approve Resolution No. 11 -R -30. The vote was unanimous. Motion Carried. 6. Ordinance No. I1 -D -16 — Consideration and/or action approving an Ordinance amending the speed limit on Schertz Parkway to 30 mph and revising the Code of Ordinances of the City of Schertz, Texas by amending and revising Section 86 -115, Maximum Limits generally 06 -07 -2011 Minutes Page - 4 - on specific streets; and providing a repealing clause. First Reading (J. Bierschwale/L. Dublin) Mayor Baldwin recognized City Engineer Larry Dublin who introduced this item stating that action requested of Council approves a 30 mph speed limit on Schertz Parkway on a portion of Schertz Parkway from 500' north of Live Oak Road to FM 78, which has not had a speed limit designation by ordinance. Mr. Dublin stated that existing speed limit signs reflect the state "default" speed limit of 30 mph. Additional signs will be installed at the cost of $200; this is a budgeted item in the General Fund — Public Works Street Maintenance budget. Mr. Dublin stated that staff recommends approval. Mayor Baldwin recognized Councilmember Carpenter who moved, seconded by Councilmember Edwards to approve Ordinance No. 11 -D -16 on first reading. The vote was unanimous. Motion Carried. 9. Administrative Assistant for the Development Services Department = Consideration and/or action approving an Administrative Assistant for Development Services. (D. Harris/M. Sanchez) Mayor Baldwin recognized Assistant City Manager David Harris who introduced this item stating that action from Council authorizes one Administrative Assistant position to the Development Services Department (PIanning and Building Inspection divisions) to handle the additional workload brought on by increased annexations, platting, and inspections. He stated, for FY 2010 -11, this position will cost the general fiend an estimated $10,662 or $45,073 annually in FY 2011 -12. This cost is offset by an estimated $350,000 in fees collected by the department over current budget. Mayor and Council addressed their questions and concerns about funding this position in the middle of the budget year, asking if staff could utilize a contract person. Assistant City Manager David Harris and Development Services Director Michelle Sanchez addressed their concerns. After concurrence of funding this position fi-om the City Manager, Mayor and Council agreed to go with the recommendation of staff and fund the position. Mayor Baldwin recognized Councilmember Carpenter who moved, seconded by Councilmember Edward to approve staff recommendation approving the Administrative Assistant position to the Development Services Department. The vote was unanimous. Motion carried 10. Take any action deemed necessary as a result of the Executive Session. No action was taken. Requests and Announcements 11. Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. No Items were requested. 12. Requests by Mayor and Councilmembers to City Manager and Staff for information. 06 -07 -2011 Minutes rage - 5 - Mayor Baldwin recognized Councilmember Scagliola who requested information on the following: - Status and update of the Oversite Committee for the bonds and projects? - Requested if the TSAC Committee could look into placing temporary LED lights on newly posted stop signs. Mayor Baldwin recognized Mayor Pro -Tern Fowler who requested staff give consideration of doing an article in the Schertz Tales recognizing all of the volunteers on various boards and commissions as well as volunteers of the many events the City holds. Mayor Baldwin recognized Councilmember Antuna who stated that he received a binder regarding the "Mobility 2035 — San Antonio — Bexar County Metropolitan Planning Organization" and that this binder would be available in the Council's office for them to look at. Mayor Baldwin recognized Councilmember Edwards who asked staff if the City has received any complaints regarding the stop sign on Curtiss and citizens not recognizing the sign. Staff indicated that no accidents have occurred on Curtiss that they are aware o£ 13. Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers • Upcoming City Council agenda items Mayor Baldwin recognized Councilmember Scagliola who stated he attended the following events: Historic Plaque designation at the St. Joseph Catholic Chapel and commended the efforts of Mr. Dean Weirtz, Chair of the Historical Commission, and the Historical Commission. Attended the NorthCliffe HOA Movie in the Park this past week. Mayor Baldwin recognized Councilmember Antuna who provided information regarding the Congressional Maps/Redistricting that the City of Schertz will have four (4) new Congressional Members representing the City of Schertz. Mayor and Councilmembers stated their opinion regarding the map and how it will affect the City. Mayor Baldwin recognized Councilmember Edwards who commended and thanked staff for a successful Strategic Planning Session. Mayor Baldwin stated that he received a telephone call from the Lone Star Rail Board to show up early at the next meeting that they may have good news for the City of Schertz. Mayor Baldwin stated that they have been protesting the rail station being located at FM 3009 on Garden Ridge city limits for years, and that the City of Schertz only has one corner 06-07 -2011 Minutes Page - 6 - that the City can develop and that they were not going to do anything to upset Union Pacific. Mayor Baldwin proposed several years ago for the City of Schertz to use the Katy track. Finally the board went to Union Pacific and we the information which came back was that we can put our station on the Katy track and develop the area around it, Mayor stated that he would personally be meeting with Mayor Feibelman of Garden Ridge to let him know. 14. Announcements by City Manager Mayor Baldwin recognized City Manager John Kessel who provided the following information- - Request from Councilmember Scagliola regarding the temporary installation of LED lights on newly placed stop signs; he stated that these are very effective and would provide this information to staff and report back. - Request from Councilmember Scagliola regarding looking into status of the Oversite Committee of the City's bonds; that he would be gathering the information and get back with him. - Information regarding the Redistricting Map, that he would gather the information and prepare the necessary letters as requested in an email from Ms. Jan Koehne, Republic County Chair. - Thanked Mayor, Council, and staff for a very successful Strategic Planning meeting which was held on June 1, 2011. - Read a letter commending the Parks Department for getting the NorthCliffe pool ready for the Memorial Day event. - Presented the Mayor and Council with a memo of succession in his absence. - Reminded Mayor, Council, and staff of the upcoming June 13, 2011, meeting which will be held for the property owners regarding the upcoming annexation. Mayor recognized Assistant City Manager David Harris who stated that he, City Attorney Michael Spain, and Development Services Director Michelle Sanchez recently had a meeting with some of the businesses and residents of the upcoming annexation and that they have received positive comments. ADJOURNMENT As there was no further action, Mayor Baldwin a 'ourned the meeting at 8 :10 p.m. Z a or Hal Baldwin ATTEST: Brenda Dennis, TRMC, MMC City Secretary 06 -07 -2011 Minutes Page - 7 -