2011-R-58 Bexar Metro 911 Grant App~~C~IH[1C~RZ~~~ I OPPORTUNITY
December 7, 2011
Mr. W.H. Buclzholtz
Executive Director
Bexar Metro 9-1-1 Network District
911 Saddletree Court
San Antonio, TX 78231-1523
Dear Mr. Buehholtz,
Regarding your memo to the county judge and city mayors dated August 23, 2011, for a
potential funding source to enhance Public Safety Answering Points (PSAP) in the Bexar
Metro 9-1-1 network, please except this letter to serve as a joint request for funding for
the cities of Schertz, Converse and Universal City.
On October 1, 2011, the City of Live Oak made an investment in excess of one million
dollars to upgrade its 800 MHz radio system. `This was done to gain full compliance
with the Texas Statewide Communications Interoperability Plan and Project 25
standard. The new radio system, the Randolph Metro Emergency Communications
System (RMECS}, will be a 700-800 MHz interoperable radio communication system.
RMECS will bring about regionalization to northeast Bexar County and will enable its
users to reach across the state to communicate through other interoperative radio
networks.
As part of the integration with the RMECS system, the cities of Schertz, Converse and
Universal City seek funding from your organization for radio consoles, log-in records
and associated network hardware. Tt is our belief these consoles and associated
equipment fall within the parameters of your PSAP enhancement requirements as they
will network all RMECS PSAPs. This will enhance the connectivity between the PSAPs
and will integrate the 9-1-1 system to make them more efficient in carrying out
emergency communications.
These partner entities are specifically seeking assistance from Bexar Metro 9-1-1
Network District to purchase Harris -Maestro C-3 consoles, P-25 ExaCom log-in
recorders and P-25 networking hardware. Enclosed is the scope of the PSAP project for
more detail. These cities are able to match funding by twenty-five percent {25%) to
demonstrate theix commitment for the success of the PSAP enhancement.
Thank you for considering oux request. We look forward to discussing this matter with
you furthgr.
~eT y,
Ba dwin, Mayor
1400 Schertz Parkway ~ Schertz, Texas 78154 * 210.619.1000 * schertz.com
RESOLUTION NO. 11-R-58
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS AUTHORIZING A GRANT APPLICATION TO
BEXAR METRO 911, AND OTHER MATTERS IN CONNECTION
THEREWITH
WHEREAS, the City staff of the City of Schertz (the "City") has recommended that the
City Council authorize the filing of a grant application with Bexar Metro 911 relating to
emergency communications equipment for the Police, Fire, and EMS Departments; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
apply to Bexar Metro 911 for an emergency communications equipment grant for the equipment
described on Exhibit A.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
THAT:
Section 1. The City Council hereby authorizes the City Manager to execute and
deliver a grant application with Bexar Metro 911 for the equipment described on Exhibit A,
provided, acceptance of the grant (if awarded to the City) and funding of the City's share of the
cast of the equipment shall require further approval by the City Council.
Section 2. The recitals contained in the preamble hereof are hereby found to 6e true,
and such recitals az-e hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section ~. This Resolution shall be const~~aed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Govei7unent Code, as amended.
50459Q12.1
Section 7. This Resolution shall be in force and effect from and after its final
passage, and it is so resolved.
PASSED AND ADAPTED, this b`h day of December, 2~1 I.
ATTE~
s- --
'~
City Secretary
(CITY SEAL}
50459012.1
5~~c~H~~~~~z~r ~ ~ oP v~r~
Applying #or grant funds to replace dispatch consoles
Goal
To apply and obtain grant funds from Bexar Metro 911 to enable the
purchase of new Internet based Dispatch Consoles as a part of an overall
review and plan for Public Safety Communications.
Process
• Work within the plan for a total review and strategic plan development
for the City of Schertz's Public Safety Communications.
• Complete an application for approximately $232,585 for the purchase
of four new Internet based radio dispatch consoles. Of this amount,
25% {$58,146.25) would be the responsibility of the Ci#y of Schertz if
our strategic communications plan called for this purchase. This
application must be at Bexar Metro 911 on or before December 8,
2011.
• The equipment specified in the grant application should be able to
work across all radio platforms {VHF, UHF, 700 MHz, 800 MHz, etc.),
be P25 (Federal inter-operability protocol) compliant as well as
capable of being utilized by our current radio system. In addition, the
specified equipment should not commit the City to any one specific
path should our planning process determine changes in either the
short, mid, or long term.
• Continue with the evaluation and plan development for the short,
medium and long term needs of public safety communications that
includes radios, computer dispatching, telephone and data systems
and regional opportunities for improvement or cooperation.
• If grant is awarded and the final communications plan calls for
replacing or upgrading dispatch consoles, the grant can be exercised
at that time. If replacing consoles is not required, grant dollars can be
returned to Bexar Metro 911 reserves.
Resources
An approximate expense $58,146.25 from City funds if the decision is
made to accept grant funds that may be awarded. These funds are
currently not budgeted. If utilizing the gran# funds was part of our overall
communications plan, staff would return #o Council with a plan to allocate
these funds if it was necessary to do so in the current fiscal year. This
1400 Schertz Parttway * Schertz. Texas 78154 ~ 210.619.1000 * scheriz,com
would be done prior to any commitment to accept the grant funds or
purchase equipment was made.
Time Frame
Obtain permission of City Council #o apply for possible grant funding from
Bexar Metro 911 on Tuesday, December 6, 2011.
Submit grant application for the possible purchase of four IP based
dispatch consoles to Bexar Metro 911 by close of business on Thursday,
December 8, 2011.
Make decision on short term radio system plan by January 1, 2012
Have contract reviewed and back to Live Oak for needed revisions by
January 1, 2012.
Determine VHF needs by February 1, 2012.
Have plan for radio equipment maintenance approved and in place by
February 1, 2012
Have intermediate and long term plan to Review Committee February 1,
2012
Publish final plan and recommendations to City Council on or about April,
2012.
Based upon Council approval of the overall plan, determine need for grant
funds, timeline for purchase and timeline and plan for obtaining the City
match.
Bring plan for allocating the dollars for the City match and the console
purchase plan back to City Council for approval to move forward.
ProductlOutcomelBenefits:
• Using grant funds to upgrade current, non-P25 dispatch consoles that
limit dispatch radio monitoring to 8 channels with a computer based
P25 compliant dispatch console that will allow dispatch to monitor
and communicate on any number of radio channels that the City of
Schertz is authorized to access (in excess of 100 channels at this
time}.
• Specified dispatch consoles do not commit the City to any single
radio system or radio platform. If purchased these consoles will be
functional for our short, mid-- and long-term plans regardless of the
direction required.
• If plans do not necessitate an upgrade of the dispatch consoles, grant
funds can be returned to Bexar Metro 911.
• Pursuing this grant allows us to participate in Bexar Metro 911's first
grant program for dispatch improvements.
EXHIBIT A
EQUIPMENT
C3 Maestro Dispatch Console: Schertz
PART DESCRIPTION PART NUMBER Qnt .
License,NSS,Consoie Interface SSG7P 4
License,NSS,Console Talk ath SSG7Q 24
C3 Maestro, Unified Network Architecture Dis atch CM-022218-0001 4
Feature, Vocoder CM-022218-001101 4
Feature Licenses Kit CM-022218-001400 4
Feature User-Definable Screens CM-022218-
UDS100
4
Monitor, 19" Touch Ca abie TOUCHI9 4
S Baker, Semi Ru ed CM-022218-0005SR 8
Footswitch,Sin le 2C-CM22218-0600 4
Micro hone,Gooseneck 2C-CM22218-0402 4
Madule,C310, USB IIO Interface Box CM-022218-000504 4
Ke board, 20-ke Pro rammable Ke ad CM-022218-000505 4
Jack Box, 6 Wire Headset CM-022218-000127 8
SUB
TOTAL $207,901.00
Exacom Logging P25 Sys#em
PART DESCRIPTION PART NUMBER Qnt .
VCR-2020AN360116 "Hindsight-G2" 16 Mixed
Recorder
9000655
1
VCR-2020ANIRA5 Raid 5 Arra Hard Drive O tion 9000862 1
VCR-2020ANINASIRaid 5 for Archival Stora a 9000990 1
SUB TOTAL $23,613.00
Schertz Total Investment for Items Above: $231,574.00
50154012.1 [1- j
Dennis, Brenda
From: Wait, Dudley
Sent: Wednesday, December 07, 20~ 1 3:06 PM
To: Dennis, Brenda; Bierschwale, John; Harris, David J.; Bierschwale, John; Cantu, Bob;
Gonzalez, Sarah
Cc: Harris, Michael
Subject: RE: Letter
Yes ma'am...for the grant application, this letter is what is needed. For the resolution
and other City records, I am not certain of that.
Dudley
------Original Message-----
From: Dennis, Brenda
Sent: Wednesday, December 07, 2011 1:56 PM
To: Bierschwale, Sohn; Harris, David J.; Bierschwale, John; Cantu, Bob; Gonzalez, Sarah
Cc: Wait, Dudley; Harris, Michael
Subject: FW: Letter
Importance: High
Please advise if the attached is exactly what I need to get signed by the Mayor for
approval regarding the grant application.
------Original Message-----
From: Wait, Dudley
Sent: Wednesday, December 07, 2011 11:58 AM
To: Dennis, Brenda
Subject: Fw: Letter
Importance: High
There should be a letter attached to this email. We need to change the date, put it on
letterhead and get the mayor to sign it. This is the actual application for the grant
Dudley
Sent from my Blackberry...please excuse my typos.
----- Original Message ------
From: Wait, Dudley
To: Wait, Dudley
Sent: Wed Dec 07 11:50:38 2011
Subject: Fw: Letter
Sent from my Blackberry...please excuse my typos.
------ Original Message -----
From: Derrick Walker <DWalker@LiveOakTX.Net>
To: Wait, Dudley
Sent: Wed Nov 30 13:15:42 2011
Subject: FW: Letter
From: Derrick Walker
Sent: Wednesday, November 23, 2011 10:42 AM
To: Don Talor Police Chief Schertz
Subject: FW: Letter
Importance: High
1
From: Ron Echols
Sent: Wednesday, November 23, 2011 10:39 AM
To: DETaylor@schertz.com
Cc: Derrick Walker; Ron Echols
Subject: Letter
Ron R. Echols, Chief
Live Oak Police Department
210-945-1701
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