01-12-2012 Reg Mtg MinutesSSCCIH[ICIRZ~['7L
ECONOMIC DEVEL_OF~MEN'F
MINUTES
CITY OF SCHERTZ
ECONOMIC DEVELOPMENT CORPORATION
BOARD OF DIRECTORS
Regtilaz Meeting
January 12, 2012
The City of Schertz Economic Development Corporation (EDC} rnet for a Regular Meeting on
Thursday, January 12`x`, 2012 at 6:00 pm. in the City Council Chambers, 1400 Schertz Parkway,
Schertz, Texas.
1. Call to order
President called die meeting to older at approximately 6:03 p.m. and welcomed everyone in
attendance.
2. Roll Call
Board of Directors:
Hatay Whitney, President
Angelina Kiser, P1tD -- Nice President
Titrt Brown, Treasurer/Secretary
Rosemary Scott
IVlaivin Thomas
Roy Richard
Staff:
David Gavin, Executive Director
David FIatris, Assistant City lylanager
Jaynes Walters; Finance Analyst
Patty Horan, tldministrative Assistant
Others Present:
Jinn Fowler -Council 11~Ietnber
Robert Brockman -- Resident
3. Public comment
No Comments.
4. Approval of Meeting Minutes for the November 30'x, 2011 Regular Meeting
A motion to approve the 11~Iinutes For the Regular l~ieettng held on November 30~', 2011 was made
by Mr. T. Brown. Seconded by Mr. M. Thomas. IVlotion passed unanimously.
5. Review/Feedback on Social Gathering -Team Building Exercise held on December 14`'',
2011.
The Board exchanged thoughts and provided posititre feedback about their experience ~vlule
participating on die team building social event held on December 14, 2011 at Siam Clusine
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S>~T7G Rcg. l`4tg. Irfinutes 1 12 2012
Restauratzt. They suggested planning a couple more of these events throughout the year to continue
growing as a group.
6. Update on August 2011 Monthly Financial Report (Juan Santoya/Fitxance Director)
1~Ir. ~lalters briefed floe Board on the Financial Revenue and Expense Report for the ending period
of November 30, 2011. He explained and answered questions related to investments, sales tax
revenue, and payables.
7. Consider/Discuss/Act on an amendment to the Gateway Planning, Inc contract to include
completion of the FM 78 Main Street Revitalization Plantutig Project and expansion of the
North Schertz Planning shady area.
Ivlr. Harris briefed the Board regarding the first amendment request to the Gateway Plantung, Inc
contract for the expansion of the North Schertz and the eompletiotz of the FN178/Main Street
Projects. Regarding the FM 78/Main Street plan, the amendment will allow the City to complete a
plan for this important sector of the City, work ~vidt a vendor with whom the City has an existing
relationship and allow for continuity between the North and South Schertfi planning areas. Actlon
will add X73,550 to the revised contract with the Economic Development Corporation, tvluciz is
funding 70% 051,485) and General Fund funding 30% 022,065} of the itzcrease. If approved, the
estimated total cost of the contract revision will be X7$7,113 not to exceed ~$63,62~-.
The Board held a discussion and asked questions relating to the details of the previous agreement
and disbursements made to Ftrrn lured to conduct tl~e Fl1i 78/Main Street Study, Stainback
Public/Private Real Estate SPPRE. i~Lr. Hares stated that SI'PRE was no longer in business and did
not complete the study. Sotne funds still remained.
A motion to approve an alnendtnent to the Gateway Platuung, Inc, contract to include completion
of the FR~I78/I~lain Street Revitalization Planning Project and expansion of the North Schertz
Plannitzg study area in the amount of X51,485 (not to exceed X56,634) for a revised EDC project
total of X533,479 (not to exceed ~58G;827} vas made by Mr. R. Richard. Seconded by Mr. M.
Thomas, tllotion passed unanimously.
8. Director's Report
11~Ir. Gavin briefed the Board on the following projects updates:
• Texas Maclunirtg Technologies (CAT} -Expansion project in progress
• National Optical -New corporate resident to the Tri CountST Business Park
• Sedona Trails -- EDC Staff involved in the various components of dus project.
11JIi. Groin provided a summa>_~* update on all events that the EDC Staff has participated on since last
Board ll~leeting as follows:
• Texas Crne Board Itileeting and Holiday Event
• TEDC 2012 Winter Meeting
• IEDC Leadership Summit
• Northeast Partrterslup
• I-10/35 ED Alliance
• I-10 Corridor Association
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SEDC Reg. Mtg. MiEmtes 1 12 2Q12
IVIr. Gwuz briefed the Board on tl~e CitST's ongoing initiative to re-organize the administrative
structure to be divided into three departmental groupings: Operations, Support and Development.
The plan includes moving the EDC to report directly to the City Manager. He also provided
updates on the process of £rlling the full time and part-time vacancies in the department,
9. Requests by Board members that items are placed on a future SEDC agenda
No items were requested.
I.O. Requests by Board members to Director for information
No items were requested.
11. EXECUTIVE SESSION -Called in accordance with Section 551.087 of tlae Texas Gocrerruxient
Code, Deliberation Regarding Economic Development Negotiations; Closed Meeting. The
governmental body is not required to conduct an open meeting (1} to discuss or deliberate regarding
corrmlercial or financial information that the governmental body has received froth. a business
prospect that the governmental body seeks to have locate, stay, ar expand in or near the tertitary of
the governmental body and with which the governmental body is conducting economic
developtrrent negotiations; or (2} to deliberate the offer of a financial or other incentive to a business
prospect described by Subdivision (1}.
® Project Delta
Start Time: 7:05 p.m.
End Tithe; 7:15 p.tn,
12. Discussion and appropriate action deemed necessary as discussed during executive session
The Board deferred action to subsequent meetings.
13. Adjourn
President adjourned the meeting at approximately 7:16 p,m.
PASSED AND APPROVED THIS 23`d DAY OF FEBRUARY, 2012.
arty h'tney -President
Tii ro~v -Secretary/Treasurer
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