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12-R-25 Grant Application to FEMA for Fire PreventionRESOLUTION NO. 12-R-25 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A GRANT APPLICATION TO FEMA FOR THE FIRE PREVENTION AND SAFETY GRANT WHEREAS, the City staff of the City of Schertz (the "City") has recommended that the City Council authorize the filing of a grant application with FEMA relating to fire prevention and safety; and WHEREAS, the City Council has determined that it is in the best interest of the City to apply to FEMA for a grant to fund fire education equipment for the purpose of fire prevention and as detailed in Exhibit A. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to execute and deliver a grant application with FEMA for the equipment described in Exhibit A, provided, acceptance of the grant (if awarded to the City) and funding of the City's share of the cost of the equipment shall not require further approval by the City Council. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all pwposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 24'h day of April, 2012. CITY OFj$CHERTZ, TEXAS Mayor Pro- ATTEST: Brenda Dennis, TRMC, MMC, City Secretary (CITY SEAL) EXHIBIT A EQUIPMENT DESCRIPTION COST 27' Fire Safet Trailer $108,600 Trash can fire extin uisher ro $10,242 Fire Extin uisher Simulator $11,308 Air Shelter with air conditioner $23,000 Educational handout materials $10,000 Total Cost $163,150 FEMA Grant Funded $146,835 Total Cit Match $16,315 so~+svoi2.~ A-I Application Nwnber: EMW-2011-FH-00782 hops://eservices.fema.gov/FemaPireGranr/SregranVjsp/safer2011/appl... Overview Entire Application * Are you a member, or are you currently involved in the management of the fire department or organization applying for this grant with this application? Yes, I am amember/officer of this applicant If you answered No, you must please complete the preparer information below. If you answered Yes, please skip the Preparer Information section. Note: Fields marked with an ~ are required. Preparer Information *Preparer's Name *Address 1 Address 2 *City *State *Zip ~~~ S ~~ z d~r In the space below please list the Primary Contact your organization has selected to be the point of contact for this grant. This should be a Chief Officer or long time member of the organization who will see this grant through completion. The Primary Contact, as listed below, is the person for which all exchanges of information will be made relative to the application. If you are not the person to be contacted please provide the appropriate person's contact information below. In addition to the Primary Contact information, you will be asked to provide two (2) Alternate points of contact on the next page. The Alternate contacts should also be able to answer any questions relative to this application in the event that Primary Contact is unavailable. When you are finished, click the Save and Continue button below. Reminder: If there are changes to any of the contact information (i.e., names, phone numbers, etc.) provided after submittal of the application please update this information. Please list only phone numbers where we can get indirect contact with the point of contact. Primary Point of Contact *Title Fire Chief Prefix Mr. *First Name David Middle Initial *Last Name Covington `Primary Phone 210-819-1311 Ext. work *Secondary Phone 210-488-4230 Ext. cell Optional Phone EM. Select Primary Fax *Email dcovington@schertz.com 1 of 27 04/26/2012 2: SG PM Application Number: EMW-2011-PH-00782 Contact Information https://eservices.fema.gov/FemaFireGranUfiregranUj sp/safer201 ] /appl... Alternate Contact 1 Information • Title Assistant Chief Prefix N/A • First Name Glen Middle Initial -Last Name Outlaw • Primary Phone 210-819-1300 Ext. work •Secondary Phone 210-488-4231 Ext. cell Optional Phone Ext. Select Fax •Email goutlaw@schertz.com Alternate Contact 2 Information • Title Sr Administrative Assistant Prefix Ms. • First Name Jessica Middle Initial • Last Name Robinson • Primary Phone 210-619-1300 Ext. work •Secondary Phone 210-819-1301 Ext. work Optional Phone Ext. Select Fax •Email jobinson@schertz.com 2 of 27 04/26/2012 2:56 PM Application Number: EMW-2011-FH-00782 Applicant Information https://eservices.fema.gov/FemaFireGranUfi regranf/jsp/safer2011 /app/... EMW-2011-FH-00782 Originally submitted on 02/24/2012 by David A. Covington (Userid: dmhughes) Contact Information: Address: 1400 Schertz Parkway, Building 8 City: Schertz State: Texas Zip: 78154 Day Phone: 2106191311 Evening Phone: 2104664230 Cell Phone: Email: dcovington@schertz.com Application number is EMW-2011-FH-00782 Organization Name • What kind of organization do you represent? If you answered combination, above, what is the percentage of career members in your organization? Type of Jurisdiction Served If other, please enter the type of Jurisdiction • In what county/parish is your organization physically located? If you have more than one station, in what county/parish is your main station located? Employer Identification Number • Are you sharing an EIN with another organization? If yes, please enter the name of the entity with whom you share an EIN Cily of Scheriz Fire Department All Paid/Career City Guadalupe 74-1469344 No • Have you registered with the Central Contractor Yes Registry (CCR)7 What is your organization's DUNS Number? 010534675 Headquarters Physical Address Physical Address 1 1400 Scheriz Parkway Physical Address 2 Building 8 City Scheriz State Texas =Zip 78154 - 1634 Need halo forZW+q? Mailing Address is the same as the Physical Address Mailing Address 1 1400 Schertz Parkway Mailing Address 2 Building 8 City Schertz State Texas 3 of 27 04/26/2012 2:56 PM Application Number: EMW-2011-FH-00782 • Zip Account Information • Type of bank account • Bank routing number - 9 digit number on the bottom left hand corner of your check •Your account number Additional Information For this fiscal year (Federal) is your jurisdiction https://eservices.fema.gov/FemaFireGrant/firegra nt/j sp/s afer2011 /appl... 78154 - 1634 Need help for Z~+4? Checking 114916103 51012 receiving Federal funding from any other grant No program that may duplicate the purpose andlor scope of this grant request? If awarded this grant, will your jurisdiction expend greater than $500,000 in Federal share funds during No the Federal fiscal year in which the grant was awarded? • Is the applicant delinquent on anv federal debt? No If you answered yes to any of the additional questions above, please provide an explanation in the space provided below: 4 of 27 04/26/2012 2:56 PM Application Number: EMW-2011-FH-00782 Applicant Characteristics (Part I) https://eservices.fema.gov/FemaFireGrandfi regant/jsp/safer2011 /app!... Are you a member of a Fire Department or authorized Yes representative of a fire department? Are you a member of a Federal Fire Department or contracted by the Federal government and solely No responsible for suppression of fires on Federal property? • Please indicate the type of community your organization serves. Suburban • What is the square mileage of your first-due response 41 area? • What percentage of your response area is protected 85 % by hydrants? Does your organization protect critical infrastructure of Yes the state? Percentages in three answers below must sum up to 100% How much of your jurisdiction's land use is for agriculture, wild land, open space, or undeveloped 15 properties? What percentage of your jurisdiction's land use is for 20 % commercial, industrial, or institutional purposes? • What percentage of your jurisdiction's land is used for 65 residential purposes? • How many occupied structures (commercial, industrial, residential, or institutional) in your jurisdiction are more than four stories tall? Do not includes structures which 0 are not regularly occupied such as silos, towers, steeples, etc. • What is the permanent resident population of your Primary/First-Due Response Area or jurisdiction 35200 served? • How many stations are in your organization? 2 • Please indicate if your department has a formal automatic/mutual aid agreement with another community or fire department and the type of agreement that Both automatic and mutual aid exists. • What services does your organization provide? Structural Fire Suppression Wildland Fire Suppression Medical First Response Basic Life Support Advanced Life Support Hazmat Operational Level Hazmat Technical Level Rescue Operational Level Rescue Technical Level Firefighting Staff, use these definitions to answer the questions about "firefighter" positions. 5 of 27 04/26!2012 2:56 PM ApplicationNwnber: EMW-2011-FH-00782 https://eservices.fema.gov/FemaFireGranUfiregrant/jsp/safer2011/appt... active Firefighter -'~, Position An individual having the legal authority and responsibility to engage in fire suppression; being employed by a fire department of a municipality, county, or fire district; being engaged in the prevention, control, and extinguishing of fires; and/or responding to ' emergency situations in which life, property, or the environment is at risk. This individual must be trained in fire suppression, but may also be trained in emergency medical care, hazardous materials awareness, rescue techniques, and any other related duties provided by the fire department. Puu-time raid Pirefghter ~, Full-time positions are those that are funded for at least 2,080 hours per year (i.e., 40 Position ; hours per week, 52 weeks per year.) The program office will also consider funding the i sharing of a full-time position with sufficient justification. A job-share position is a full-time position that is occupied by more than one person. Positions funded via SAFER may be shared, but DHS limits the number of individuals to no more than four (4) per position. ~ Part-time Pald ~':~ ~ Part-time paid firefighters receive pay for being on duly at the fire station, whether or ' Ftrefighter rosition '~, not they respond to any alarms. They may or may not receive benefits. _ __ vomnteer Ftrefighter j Volunteer firefighters receive no financial compensation for their services other than rositio" life/health insurance, workers compensation insurance, and/or stipend per call. SAFER intends to improve or restore local fire departments' staffing and deployment capabilities so they may more effectively respond to emergencies. With the enhanced or restored staffing, a SAFER grantee's response time will be reduced sufficiently and an appropriate number of trained personnel will be assembled at the incident scene. The following questions are designed to help us understand the changes that will occur in departments receiving grants. Use the following definitions when completing the table below. Total # of Operational Career Personnel -the number of authorized and funded active, full-time uniformed/operational career positions employed by your department on the date indicated. (Note: only operational positions should be included.) # Operational Officers - Of the operational career positions indicated in the "Total" field above, how many of those serve in operational officer-level (both command and company) positions? # NFPA Support - Of those operational career positions indicated in the first field above (Total # of Operational Career Personnel), how many are assigned to field or response apparatus positions that directly support NFPA 1710 (Section 5.2.4.2 -Initial Full Alarm Assignment Capability) or NFPA 1720 (Section 4.3 - Staffing and Deployment) compliance? (Note: Officers should also be included in this number if they directly support NFPA 1710 or NFPA 1720) Note: The number of career positions in any of these fields should include positions which are job-shared. For more information regarding these standards please see the program guidance or go to www. nfpa. org/saferactgrant Total # of Operational Career Personnel # Operational Officers #NFPA Support * Staffing levels as of January 1, 2008 27 9 27 'Staffing levels as of June 30, 2011 _-- 27 9 27 * Staffing levels at the time of application _ 27 g - 27 6 of 27 04/26/2012 2:56 PM Application Number: EMW-2011-FH-00782 https: //eservices. fema.gov/FemaFireGranUfiregrant/j sp/safer2011/appl... _- - -- - - * If awarded this grant, how many authorized and funded active, full-time uniformed career positions will 33 9 33 be in your department? (Whole Numbers only) If awarded the number of positions requested in this application, will this restore your department's staffing WA level to the level that existed before the department lost positions to layoffs or attrition? At the time of application, how many positions in your department are filled with part-time paid firefighters? Note: If you utilize part-time firefighters, please explain, in your narrative, the number of part-time firefighters, 0 the number of NFPA support positions that these part-time firefighters occupy, and how they are scheduled to meet your staffing needs. At the time of application, how many active volunteer 0 firefighters are in your department? • If awarded this grant, how many active volunteer 0 firefighters will be in your department? Do you currently report to the National Fire Incident Yes Reporting System (NFIRS)? 7 of 27 04/26/2012 2:56 PM Application Number: EMW-2011-FH-00782 Applicant Characteristics (Part II) https://eservices.fema.gov/FemaFireGranUfiregrant/j sp/safer2011/appl... • What is the total number of fire-related civilian fatalities in your jurisdiction over the last three years? • What is the total number of fire-related civilian injuries in your jurisdiction over the last three years? What is the total number of line of duty member fatalities in your jurisdiction over the last three years? • What is the total number of line of duly member iniuries in your jurisdiction over the last three years? • What is your department's operating budget(including personnel costs) for your current fiscal year and what was your budget for the last three fiscal years? 2010 2009 0 0 0 0 0 0 2 3 2879767 2738075 2418588 2363376 • What percentage of your annual operating budget is derived from: Enter numbers only, percentages must sum up to 100% Taxes? 100 Grants? 0 Donations? 0 Fund drives? 0 Fee for Service? 0 Other? 0 If you entered a value into Other field (other than 0), please explain 2008 How many vehicles does your organization have in each of the types or classs of vehicle listed below? You must include vehicles that are leased or on long-term loan as well as any vehicles that have been ordered or otherwise currently under contract for purchase or lease by your organization but not yet in your possession. (Enter numbers only and enter 0 if you do not have any of the vehicles below.) Type or Class of Vehicle Total Number Total Number of Riding Positions Engines (Or Pumpers): (pumping capacity of 750 gpm or greater and water capacity of 300 galons or more): 3 12 Pumper, Pumper ranker, RescuelPumper, Foam Pumper, CAFS Pumper, Quint (Aerial device of less than 76 feet), Type I engine, Type II engine Tankers: (pumplrg capacity of less than 750 gpm and water capacityof 1,000 gallons or more): 0 0 Tanker, Tender, Foam Tankerrrender (greater than 1,250 gallon tank capacity) Aerial Apparatus: Aerial Ladder Tmck, Telescoping,Articulating, Ladder Towers, Platform, Tiller Ladder 1 5 Truck, Quint (Aerial device of 76 feet or greater) Bf UShIQUICk attack : (pumping capacity of less than 750 gpm and water capacity of at least 300 galons): Brush Truck, PaVOI Unit (Pick up wl Skid Unit), Quick Attack Unil, Mini-Pumper, Type III 2 4 Wiklland/Urban Interface Engine, Type N Engine, Type V Engine, Type VI Engine, Type VII Engine 8 of27 04/26/2012 2:56 PM Application Number: EMW-2011-FH-00782 https://eservices.fema.gov/FemaFireGranUfiregranUjsp/safer2011 /appl... Rescue Vehicles: Rescue Squad, Rescue (Light, Medium, Heavy), Technical Rescue Vehicle, Hazardous Materials Unit Other: EMS Chase Vehicle, AidLight Unit, Rehab Units, Bomb Unit, Technical Support (Command, Operational SuppoNSuppty), Hose Tender, Salvage Truck,ARFF (Aircraft Rescue Firefighting), CommandlMoblle Communiralions Vehicle, Olher Vehicle. 9 of 27 04/26/2012 2:56 PM ApplicationNwnber: EMW-2011-FH-00782 Department Call Volume hops: //eservices.fe ma. gov/FemaFi reGranVfiregrant/j sp/safer2011 /appl... • How many responses per year by category? Do not include responseslcalls where your department was dispatched to provide mutual/automatic aid. (Enter whole numbers ony; "rf you have no calls ror any of wa categories, enter 0.) Structural Fires Vehicle Fires Vegetation Fires EMS Rescue Hazardous ConditioNMaterials Calls Service Calls Good Intent Calls False Alarms Other Calls and Incidents Totals 2010 2009 2008 20 21 29 19 24 14 25 21 54 803 819 817 242 223 196 69 68 54 92 70 70 300 195 166 131 122 112 27 18 17 1728 1581 1529 In an average year, how many times does your organization receive mutuaVautomatic aid? - In an average year, how many times does your organization provide mutuaUautomatic aid? (Do not include first-due responses claimed above.) 39 66 10 of 27 04/26/2012 2:56 PM ApplicationNwnber: EMW-2011-FH-00782 Request Details https://eservices.fema.gov/FemaFireGrandfiregranf/j sp/safer2011/appl... The activity for your organization is listed in the table below. Category Number of Entries Total Cost 645036 Hiring or Rehiring Firefighters Hiring or Rehiring Firefighters * 1. Grants awarded under the hiring category require the grantees to maintain their staffing and incur no lay-offs during the four-year period of performance. In addition, all grants awarded under the new hire category are required to retain the SAFER-funded Yes firefighters for one full year after the end of the period of performance. Have you, as the applicant, discussed this application and its long-term obligations with your governing body and is your governing body willing to accept this long term commitment? * 2. Select which line-item below best describes your organization and the NFPA standard you are attempting to meet. NFPA Requirements NFPA Standard (see the Program Check Department Assembly Response Frequency of Guidance for more Demographic One Characteristics Staffing Time Time detail regarding these standards) 1770 Career _ With Aerial 15 8 min 90% 1710 __ Career _ Without Aerial 14 ' 8 min 90% 1720 -Urban Urban CombolVol PoP/squ000 are mile 15 ~ 9 min ~ 90% ~ 1720 -Suburban Suburban ComboNol 500 - 1,000 pop/square mile 10 10 min 80% 1720 -Rural Rural ComboNol ` 500 p~l e//square ~' 14 min 80% ~- 1720 -Remote Remote Combo/Vol Travel > 8 mi ~4 nla - 90% * 3a. In your best estimate, with your current staffing levels, how often did your organization meet the assembly requirements Rarely or 1-19% detailed in the table above for structure fires claimed in this application? * 3b. With the additional or restored staffing requested in this application, what percentage of time do you anticipate that your Half the time or 40-59% organization will meet the NFPA requirements detailed in the table above? * 4a. Given your current staffing levels and the number of structure fires indicated in the "Call Volume" box of your application, what is the average actual staffing level on your first arriving engine 3.2 company or vehicle capable of initiating suppression activities? (Up to one decimal e.g., 2.5) * 4b. With the additional or restored staffing requested in this application and given the number of structure fires indicated in the "Call Volume" box of your application, what would be the average 4 actual staffing level on your first arriving engine company or vehicle Helo Helo 11 of 27 04/26/2012 2:56 PM ApplicationNwnber: EMW-2011-FH-00782 https://eservices.fema.gov/FemaFireGranVSregt~anUj sp/safer2011 /appl... capable of initiating suppression activities? (Up to one decimal e.g., 2.5) * 5. Is your request for hiring firefighters based on a risk analysis Yes and/or a staffing needs analysis? If Yes, describe how the analysis was conducted. * 6. If awarded a grant for hiring additional firefighters, will you provide them with an entry-level physical in accordance with NFPA 1582, Standard on Comprehensive Occupational Medical Program for Fire Departments, 2003 Edition, Chapter 67 * 7. Do you currently provide annual medical/physical exams in accordance with NFPA 1582, Standard on Comprehensive Occupational Medical Program for Fire Departments 2003 Edition, Chapter 6? * 8. Will the personnel hired meet the minimum local or State EMS training and certification requirements, as designated by your agency? * 9a. Do you assure that your organization will, to the extent Our analysis used historical data from time sheets over a two year period to develop an average attendance level. It was found that our authorized positions of four persons to a crew results in actual four person minimum staffing on both engines only 22% of the time due to vacation, sick, comp, holiday, and training leave. A single authorized position effectively translated to a 0.76FTE. The intent of this grant is to guarantee 4 person minimum staffing at all times for the first arriving engine on any structure fire within the primary response area. Yes, NFPA 1582 compliant Yes, NFPA 1582 compliant Yes practicable, seek, recruit, and hire members of racial and ethnic Yes minority groups and women to increase their ranks within your department? 9b. If so, explain what efforts your organization has instituted and how successful those efforts have been. If not, explain what policies and procedures you will implement to assure that, to the extent possible, you will seek, recruit, and hire minorities and women. If additional space is needed for your response, please include it in the Narrative section of your application. ` 10a. Does your organization currently have a policy ensuring that firefighters in positions filled under the SAFER grants are not discriminated against for, or prohibited from, engaging in volunteer firefighting activities in another jurisdiction during off-duty hours. * 10b. If so, explain what efforts your organization has instituted and how successful those efforts have been. If not, explain what policies and procedures you will implement to assure that, to the extent possible, this requirement will be met. If additional space is needed for your response, please include it in We assure that we will, as a result of this grant award, to the extent practicable seek, recruit, and hire racial and ethnic minorities and women. Currently we have no significant program in place to deal with this. We advertise openings for the position of firefighter to include that we are an Equal Opportunity Employer, but should do more. If awarded this grant, we WILL actively recruit women and minorities through high school programs, advertisements at community colleges, and at local job fairs. Yes At the present time, nearly 40% of our operation personnel are volunteer firefighters in other jurisdictions. We strongly encourage that activity as it gives them great experience and training, and is counted toward their community service. We work closely with 12 of 27 04/26/2012 2:56 PM Applicatian Nrunber: EMW-2011-FH-00782 the Narrative section of your application. Budget Item What is the type of position being filled with this Hiring activity line item? their volunteers in coordinating training events and deployments. Note: Only one type of position can be requested per line item. If you are seeking funding for more than one type of position or Hiring new firefighters to enhance vacancy, you MUST enter each one separately by clicking on the compliance with the applicable sections of "Add Budget Item" link. You can however have multiple line items NFPA 1710/1720 as described in the for each position type and this should be used when the salary and program guidance. benefits are different for each positioNactivity being requested. If you selected the rehiring OR the retention employment option above, Please answer the following question: Have you issued Layoff notice? * How many full-time firefighter positions, including job-shares, are you requesting? Note: Applicants requesting positions under the rehiring of firefighters activity can request up to the number of positions that have been laid-off, received official notification of layoff action, or vacated due to attrition as described in the program guidance. "Full-time" is considered 2,080 hours or more worked per year and entitles the employee to receive benefits earned by the other full-time employees in the organization. "Job-share" is the term used to describe the hiring of more than one person to fill one full-time position. Part-time positions are less than 2,080 hours per year. Often part-time employees do not earn benefits or do not earn them at the same rate or level as full-time employees. If you are requesting assistance to fund a position that would be "shared" by more than one individual, i.e., for job-share, please indicate how many individuals would fill that position and provide an explanation as to why the position is shared. 6 Salary $ 37011 What are the anticipated four year costs per requested Benefits Firefighter? Cost: $ 15946 Year2 $ 38121 Salary Year2 ~ 16424 Benefits: Year3 $ 1 Salary. Year3 $ 1 Benefits: https: //ese rvi ces. fema.gov/FemaFireGrant/firegrandj splsafer2011 /appL.. Year4 $ 1 Salary. Year4 $ 1 Benefits: 13 of 27 04126/2012 2:56 PM ApplicationNwnber: EMW-2011-FH-00782 Budget hltps: //eservices.fema.gov/FemaFireGranr/Sregrant/j sp/safer201 I /a ppl... Hiring or Rehiring of Firefighters: There is a four-year period of performance for grants awarded under both the hiring of new firefighters and the rehiring of laid-off firefighters activities. There is an additional requirement that all grants awarded under the hiring category are required to retain the SAFER-funded firefighters for one full year after the end of the period of performance with 100 percent local funding. Should the actual salary and benefits costs requested for reimbursement exceed awarded Federal funds, the grantee would be obligated to pay 100 percent of those costs. Budget Matrix First Second Third Fourth 12-Month Period 12-Month Period 12-Month Period 12-Month Period Personnel 222,066 228,726 6 6 Benefits 95,676 98,544 6 6 Total: 317,742 327,270 12 12 Total Federal Share 317,742 327,270 12 12 Total 450,804 194,232 645,036 645,036 l5 of 27 04/2612012 2:56 PM ApplicationNwnber: EMW-2011-FH-00782 https://eservices.fema.gov/FemaPireGrant/firegrantljsp/safer2011/appl... Narrative Statement for Hiring or Rehiring of FireFighters * Element #1 -Project Description (30%): This statement should describe why the applicant needs the grant funds, i.e., how the requested firefighters will be used within the department and a description of the specific benefit these firefighters will provide for the fire department and community. If the applicant is requesting funding under the rehiring of firefighters activity, the narrative should provide details as to when and why the vacancies occurred and how the vacancies have affected the service to the community. Applications must also discuss how the grant would enhance the department's ability to protect critical infrastructure. Goal. Four person minimum staffing per apparatus. The City of Schertz is a suburban city of 31,500 people. Schertz Fire is an all hazards first responder operating out of 2 stations covering 41 square miles. The Department is active in automatic and mutual aid, both given and received, and responds under those agreements throughout a 3 county area. We receive automatic aid for structure fires. *Need For Grant Funds Analysis indicates an optimal staffing of 29 persons per shift operating out of five stations to meet response times and staffing levels. Current staffing is 9 per shift. The analysis identified a need for five engines, 1 ladder, 1 heavy rescue (each with a crew of 4), and 1 command vehicle. The Department has requested additional firefighters in its budget request each year since 2007. Sadly this was at the time that the economy started to show weakness and any hiring was frozen. The City has been unable to fund staffing needs, and began using reserves, money required by charter, to maintain its ebsting level of service. This has directly impacted the Department's ability to secure needed programs, including staffing. *Use of Requested Firefighters Within the Department Six new hire firefighters will be added one per engine crew resulting in two additional per shift providing a four person minimum per crew. Proper managing of scheduled leave (vacation, comp time, training) will minimize the number of shifts when crews exceed 4 persons. At those times, riding assignments in seated, belted positions would be four per apparatus and two on the command vehicle. If at 11 firefighters on a shift, we will staff the ladder with two firefighters to respond simultaneously with the engine on structure fires, maintaining crew integrity and adding a ventilation or search and rescue component to our initial response. *Specific Benefit Provided for the Department and Community The primary benefit is the safety to the firefighters. Adding two additional persons at a structure fire seems small but it completes a crew and allows immediate entry to IDLH environments. Our city's geographical layout, and that of our primary response area means that our second arriving unit, even with automatic aid, may be as much as eight minutes behind the first arriving apparatus. The ability to make immediate entry is important. Studies show that four person staffing also benefits the department and community through reduction in injuries, greater efficiency, and lower property losses. It can't be ignored that adding personnel can impact a city's Public Protection Classification (PPC) with the Insurance Services Organization (ISO). The City is an ISO Class 3, since 2005. The Department has not kept up with the City's growing population and geographical area. A 2009 review stated that the City would fall to an ISO classification of 4. It is projected that adding six firefighters will allow the Department to maintain its ISO 3 rating. According to the report (Pietsch, 2009) "if the ISO PPC for the City regressed to a 4, commercial property would pay an additional 9% for property insurance, and residential property would pay an additional 3% on homeowners insurance." *Ability to Protect Critical Infrastructure The City owns and maintains an area wide water supply system. There are 3 high volume natural gas transmission lines, 2 large gasoline lines, and 3 rail lines with freight and passenger service. Interstate highways 135 and 110 within the City are prime routes for NAFTA traffic carrying materials from and to Mexico. Two major telecommunications switches are located within the city. Increasing efficiency when responding to these critical infrastructures is paramount. The Department has a technical rescue team as well as hazmat personnel. Increasing the pool of firefighters increases the capability to train additional personnel in technical rescue and hazardous materials, thereby strengthening the teams. *Element #2 -Impact on Daily Operations (30%): This statement should explain how the community and current 16 of 27 04/26/2012 2:56 PM Application Number: EMW-2011-FH-00782 https://eservices.fema.gov/FemaFireGrant/fireg~ ant/j sp/safer2011 /app/... firefighters are at risk without the requested firefighters, and to what extent that risk will be reduced if the applicant is awarded. What impact will the newly funded positions have on NFPA and/or OSHA compliance? *Community and Current Firefighters at Risk and Level of Risk Reduction with Award. Per OSHA 1910.134(g)(4)(iii) Note 2 to paragraph (g): "Nothing in this section is meant to preclude firefighters from performing emergency rescue activities before an entire team has assembled" and Texas 37TAC, RULE §435.17, (b) "The fire department shall comply with the 2-iN2-out rule as described in this section except in an imminent life-threatening situation when immediate action could prevent the loss of life or serious injury before the team of four fire protection personnel are assembled." Adding one additional person at a structure fire may seem small but it completes a crew and allows immediate entry to IDLH environments. While exceptions east for rescue situations, it does not make such entry any less dangerous when attempted with less than 4 persons. By ensuring that there will always be four person minimum staffing on the first arriving engine, it takes the onus off of the initial command officer in deciding the rescue strategy. Our city's geographical layout means that the second in unit often is more than 8 minutes behind the first arriving unit. An officer may err on the side of rescue while placing his or her crew at risk when operating with three. A Seattle study showed that firefighter injuries decreased by 35% when staffing was increased from 3 to 4 persons (Cushman, 1981). A Dallas study found staffing below a crew size of 4 persons can overtax the operating force and lead to higher losses (McManis, 1984). The National Institute of Standards and Technology (NIST) reported that a 4 person crew was 25% faster than a 3 person crew in critical fireground tasks. Firefighters are at a greater risk to injury and faulty operations when working with in a crew of three. The community is at risk when the 3 person first arriving crew at a structure fire cannot engage in interior fire attack. Some officers may choose to use the OSHA "exception" in this case but this is a grave ethical decision that should not be placed on the crew leader. Adding an additional firefighter reduces risk to a level that can be effectively managed in most cases through training, guidelines, and practice decision making, whereas a three person response lends itself to a hasty decision many times based on emotion. *Impact on NFPA and/or OSHA Compliance This grant will provide minimum four person staffing on each apparatus ensuring compliance with OSHA Respiratory Protection 29 CFR 1910.134 that requires "at least two employees enter the IDLH atmosphere and remain in visual or voice contact with one another at all times..." and "at least two employees are located outside the IDLH atmosphere. It will allow us to be compliant with NFPA 1710.5.2.3.1.1 Standard for the Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations, and Special Operations to the Public by Career Fire Departments that states that fire companies designated as engine companies will be staffed with four persons. Also NFPA 1710 calculates that no less than 14 firefighters arrive at the scene of a structure fire within eight minutes of response. Our usual structural response including automatic aid nets an average of 14 firefighters onscene nearly 90% of the time. However, within the first eight minutes the typical number of firefighters would be approximately nine. Adding these grant funded firefighters will not bring us totally into compliance with this section, but will get us closer to meeting it by bringing two additional firefighters (one per engine) to the scene quicker than can be provided by our automatic aid partners. Furthermore, adding these grant funded positions will allow us to comply with the Texas statute that adopts and expands upon the OSHA 2 in 2 out rule. *Element #3 -Financial Need (30%): This statement should explain the applicant's organizational budget and its inability to address the need without federal assistance, including other actions the applicant has taken to meet their staffing needs. *Specifics of Department's Organizational Budget The Department employs 31 full time career-only firefighters of which 27 are assigned to operations on 24/48 hour tours of duty, 9 per shift. There are 2 stations with 4 persons per station, and one shift commander. Minimum staffing on each crew is three firefighters. The Department maintains an unstaffed ladder which is used in lieu of an engine when needed. There are inadequate personnel to deploy the engine and ladder from the station on the same call. Our staffing level has remained constant since 2005. An analysis of the current staffing and leave accrual finds that firefighters have up to 20 days of vacation per year, comp time for holidays worked, and 120 hours of sick leave. With this leave, a single position equates to 0 .76 Full Time Equivalent (FTE). A crew of 4 assigned personnel equals 3.04 FTEs. It is calculated that it will take 5 assigned persons per crew if the Department is to achieve minimum 4 person staffing. The Department's budget is $2,879,767 of which 87% is personnel costs. Awarding this grant will raise that ratio 17 of 27 04126!2012 2:56 PM ApplicationNwnber: EMW-2011-FH-00782 hugs://eservices.fema.gov/FemaFireGrant/fireg•ant/jsp/safer2011/appl... to 88%. The weighted salary used in this grant calculation includes a 3% merit/cost of living increase in year two. This is historically typical for the City. The population is estimated to grow to 35,000 in the neM fiscal year. Our average response time is 5.9 minutes with 34% of our calls under a five minute response time. The professionalism of our firefighters is unquestioned, but continued denial of staffing additions is taking its toll on our younger firefighters. We lose approximately 10% of our firefighters per year to larger departments. The Department has requested additional manpower in its budget each year. This is the first year that city management has authorized the Department to apply for a SAFER grant, primarily due to fear of the retention required in the past. With the economy faltering the City refused to commit unknown future revenues to public safety. While the future economy cannot be guaranteed, new city management understands that our need is now critical. *Other Actions the Department to Meet Staffing needs The Department has explored other alternatives to meet not only minimum staffing but also response times. The Department investigated part time employees. As late as 2005, the Department had a small cache of part time firefighters who were available on an as-needed basis. This pool dwindled as these par time firefighters were usually full time firefighters elsewhere. Many times the firefighters were not available when needed as they were also working an assigned part time schedule elsewhere in addition to their full time firefighter position. The competition for certified part time firefighters became high. So to keep qualified part time firefighters the Department had to basically guarantee a larger amount of hours to each firefighter. If we were to use part time to meet our four person staffing over hiring additional full time personnel, the only savings would be in benefits. The Texas Fire Workforce Commission has rules on allowable hours for part time employees before it is required that they be paid all benefits. Therefore, part time hours have to be closely monitored so that this threshold is not exceeded. The hiring, scheduling, reliability, and availability issues associated with part time employees outweighed the apparent savings in personnel costs. The Department explored reverting back to a career/volunteer organization. A review of the rationale why the Department moved away from this model in 2000 revealed several concerns. Volunteers were obviously employed in other jobs during the days for the most part. The demographics of the population of Schertz did not seem to encourage volunteers with a high number of able bodied residents being in the military or working out of town in mostly white collar jobs. The pool of volunteers was not adequate. *Element #4 - Cost/Benefit (10%): This statement should explain, as clearly as possible, what benefits your department and/or your community will realize if the project described is funded (i. e. anticipated savings and/or efficiencies). *Benefits Expected to be Realized by Department and/or Community with Funding As outlined previously in this narrative, the benefits to.the Department and the community are numerous. Firefighters benefit from increased safety and efficiency, while the community benefits through conceivably lower property losses and the maintenance of a stable ISO classification. It is projected that the City would realize a small amount of overtime reduction due to the greater pool of firefighters and with the Department adhering to a more efficient leave schedule. This reduction will offset some of the initial cost of personal protective equipment and uniforms required for any new hires, but is not projected to be a substantial amount. Several intangible benefits are plausible as well. At the present time, the Department conducts pre fire incident plans for every business in the city. This is a time consuming endeavor as each pre plan is surveyed, drawn electronically, and entered into a program that can be accessed in the command vehicle. The Department is geo-locating these businesses on GIS software. Eventually we will insert actual pictures of the A-B-C-D sides of the structure and include those as well. Adding a firefighter per crew helps in the tedious process. The additional personnel would help on wildland responses where the crew splits between a brush truck and the engine. Currently, when we respond to a wildland fire with our brush truck, the engine will follow to the general area since it would leave only one person on the crew. While there are some advantages to this, adding a firefighter allows the engine to move to a squad type rig and continue to respond to medical emergencies, which account for nearly 80% of our call volume. The crew could continue to go as a support or water supply to a 18 of 27 04/26/2012 2:56 PM Application Number: EMW-2011-FH-00782 https://eservices.fema.gov/FemaFireGrandfiree~ant/jsp/safer2011/appl... wildland fire, but responding with two is safer than responding with one. The Department has its own Safety House for public education. It is the only one in our area and we allow it go to other cities when we have the manpower to run it. This is done on an overtime basis, but still there are times that we cannot properly staff the Safety House and must decline the invitation to participate in these events. A larger pool of firefighters would help in this area. *Element #5 -Performance (Additional Consideration): Applicants should explain whether they have a proven track record for timely project completion and satisfactory performance in other AFG, FP&S, and SAFER awards. 'Previous performance on AFG, FP&S and SAFER awards Schertz Fire Department has received grant funds from these sources only once, in 2005. At that time the Department successfully purchased SCBAs and public education materials and stayed within the proposed budget amount as well as within the grant performance time period. Schertz Fire Department has always been a progressive department and an eager neighbor to help when called upon. In an average year the Department responds to mutual aid outside our primary response area 66 times, or almost double the number of times that we receive aid. The Department is part of the Alamo Area Wildland Strike Team and has deployed across Texas five times this past year during the severe drought to fight wildland fires. The Fire Chief is the State's regional coordinator for intrastate mutual aid. Department members are part of Texas Task Force 1, STRAC water rescue team, and have been deployed to water rescues as well as hurricane responses many times. We are convinced that adding firefighters to an organization such as this benefits not only the citizens within the response area served, but also people across the State of Texas, and beyond as was the case in Katrina. The Department promises to train all persons hired under this grant to a high level of expertise. These firefighters will engage in community involvement, public education, pre fire planning, and intrastate assistance. Hiring six firefighters using SAFER grant funds is a sound business move for the City of Schertz, the State of Texas, and the federal government. 19 of 27 04/26/2012 2:56 PM Application Number: EMW-2011-FH-00782 https://eservices.fema.gov/FemaFireGrant/firegrant/jsp/safer2011/app!... Assurances and Certifications FEMA Form SF 424B You must read and sign these assurances. These documents contain the Federal requirements attached to all Federal grants including the right of the Federal government to review the grant activity. You should read over the documents to become aware of the requirements. The Assurances and Certifications must be read, signed, and submitted as a part of the application. Note: Fields marked with an `are required. O.M.B Control Number 4040-0007 Assurances Non-Construction Programs Note: Certain of these assurances may not be applicable to your project or program. If you have any questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant I certify that the applicant: 1. Has the legal authority to apply for Federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay the non-Federal share of project costs) to ensure proper planning, management and completion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. Section 4728-4763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P. L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. Sections 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. Section 794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. Sections 6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P. L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P. L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Acts of 1968 (42 U.S.C. Section 3601 et seq.), 20 of 27 04/26!2012 2:56 PM ApplicationNrunber: Etv1W-2011-FH-00782 hops: //eservices.fema.gov/Fe maFi reGrant/SreganUj sp/safer2011 /appl... as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and Q) the requirements of any other nondiscrimination statute(s) which may apply to the application. 7. Will comply, or has already complied, with the requirements of Title II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P. L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally-assisted programs. These requirements apply to all interest in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply, as applicable, with provisions of the Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 9. Will comply, as applicable, with the provisions of the Davis-Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327-333), regarding labor standards for federally-assisted construction subagreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P. L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P. L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P. L. 93-523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P. L. 93-205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. Section 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.). 14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P. L. 89-544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. Section 4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A-133, "Audits of States, Local Governments, and Non-Profit Organizations." 21 of 27 04/26/2012 2:56 PM ApplicationNwnber: EMW-2011-FH-00782 https://eservices.fema.gov/FemaFireGrandfireganf/jsp/safer2011 /appl... 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies governing this program. Signed by David Covington on 02/24/2012 22 of 27 04/26/2012 2:56 PM ApplicaronNwnber: EMW-2011-FH-00782 https://eservices.fema.govtFemaFireGranVfireganVjsp/safer2011/appl... Form 20-16C You must read and sign these assurances. Certifications Regarding Lobbying, Debarment, Suspension and Other Responsibility Matters and Drug-Free Workplace Requirements. Note: Fields marked with an • are required. O.M.B Control Number 1660-0025 Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature on this form provides for compliance with certification requirements under 44 CFR Part 18, "New Restrictions on Lobbying" and 44 CFR Part 17, "Government-wide Debarment and Suspension (Non-procurement) and Government-wide Requirements for Drug-Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Homeland Security (DHS) determines to award the covered transaction, grant, or cooperative agreement. 1. Lobbying A. As required by the section 1352, Title 31 of the US Code, and implemented at 44 CFR Part 18 for persons (entering) into a grant or cooperative agreement over $100,000, as defined at 44 CFR Part 18, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement and extension, continuation, renewal amendment or modification of any Federal grant or cooperative agreement. (b) If any other funds than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure of Lobbying Activities", in accordance with its instructions. (c) The undersigned shall require that the language of this certification be included in the award documents for all the sub awards at all tiers (including sub grants, contracts under grants and cooperative agreements and sub contract(s)) and that all sub recipients shall certify and disclose accordingly. 2. Debarment, Suspension and Other Responsibility Matters (Direct Recipient) A. As required by Executive Order 12549, Debarment and Suspension, and implemented at 44 CFR Part 67, for prospective participants in primary covered transactions, as defined at 44 CFR Part 17, Section 17.510-A, the applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency. (b) Have not within athree-year period preceding this application been convicted of or had a civilian judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or perform a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. 23 of 27 04/26/2012 2:56 PM Application Number: EMW-2011-FH-00782 https://eservices. fema.gov/Fe maPireGranr/fireganr/j sp/safer2011 /appl... (c) Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within athree-year period preceding this application had one or more public transactions (Federal, State, or Local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. Drug-Free Workplace (Grantees other than individuals) As required by the Drug-Free Workplace Act of 1988, and implemented at 44 CFR Part 17, Subpart F, for grantees, as defined at 44 CFR part 17, Sections 17.615 and 17.620: (A) The applicant certifies that it will continue to provide adrug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on-going drug free awareness program to inform employees about: (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining adrug-free workplace; (3) Any available drug counseling, rehabilitation and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant to be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will: (1) Abide by the terms of the statement; and (2) Notify the employee in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction. (e) Notifying the agency, in writing within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to the applicable awarding office. (f) Taking one of the following actions, against such an employee, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted: (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement or other appropriate agency. (g) Making a good faith effort to continue to maintain a drug free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). 24 of 27 04/26/2012 2:56 PM ApplicationNwnber: EMW-2011-FH-00782 https://eservices.fema.gov/FemaFireGrant/fireganUjsp/safer2011 /appl... (B) The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance Street City State Zip Action If your place of performance is different from the physical address provided by you in the Applicant Information, press Add Place of Performance button above to ensure that the correct place of performance has been specified. You can add multiple addresses by repeating this process multiple times. Section 77.630 of the regulations provide that a grantee that is a State may elect to make one certification in each Federal fiscal year. A copy of which should be included with each application for DHS funding. States and State agencies may elect to use a Statewide certification. Signed by David Covington on 02124/2012 25 of 27 04/26/2012 2:56 PM Application Number: EMW-2011-FH-00782 FEMA Standard Form LLL https://eservices.fema.gov/FemaFireGranVSregra ndj spls afer20l l /appl... Only complete if applying for a grant for more than $100,000 and have lobbying activities. See Form 20-16C for lobbying activities definition. This form is not applicable 26 of 27 04/26/2012 2:56 PM Application Number: EMW-2011-FH-00782 Submit Application https: //eservices. fema.gov/FemaPireGrant/fi reganUj s p/s afer2011 /app L.. Application 100% complete, Submitted Please click on any of the following links to visit a particular section of your application. Once all areas of your application are complete, you may submit your application. Application Area Overview Complete Contact Information Complete Applicant Information Complete Applicant Characteristics (I) Complete Applicant Characteristics (II) Complete Department Call Volume Complete Request Details Complete Budget Complete Narrative Statement Complete Assurances and Certifications Complete PLEASE READ THE FOLLOWING STATEMENTS BEFORE YOU SUBMIT. Status • YOU WILL NOT BE ALLOWED TO EDIT THIS APPLICATION ONCE IT HAS BEEN SUBMITTED. If you are not yet ready to submit this application, save it, and log out until you feel that you have no more changes. • When you submit this application, you, as an authorized representative of the organization applying for this grant, are certifying that the following statements are true: To the best of my knowledge and belief, all data submitted in this application are true and correct. This application has been duly authorized by the governing body of the applicant. The applicant will comply with the Assurances and Certifications if assistance is awarded. To sign your application, check the box below and enter your password in the space provided. To submit your application, click the Submit Application button below to officially submit your application to FEMA. Note: the primary contact will be responsible for signing and submitting the application. Fields marked with an • are required. I, David Covington, am hereby providing my signature for this application as of 10-Feb-2012. 27 of 27 04/26/2012 2:5G PM Print Application Preparer Information Prefix or Title *First Name Middle Initial *Last Name Organization Name *Address 1 *City *State *Zip *Primary Phone *Secondary Phone Optional Phone *Email • Is there agrant-writing fee associated with the preparation of this request? If you answered yes above, what is the fee? https: //eservices.fema.gov/FemaFireGranUfireg•ant/j sp/prevention201... Entire Application Preparer Information Select. John Perry Schertz Fire Rescue 1400 Schertz Parkway Schertz Texas 78154 - 1634 210-619-1300 Ext. work 210-559-9465 Ext. cell Ext. Select jperry@schertz.com No • Are you the person to be contacted on matters involving this application? Yes If no, please specify who should be contacted: 1 of 21 5/7/2012 9:15 AM Print Application Applicant Information https://eservices.fema.gov/FemaFire Grant/firegant/j sp/prevention201... EM W-2011-FP-00462 Originally submitted on 05/02/2012 by David A. Covington (Userid: dmhughes) Contact Information: Address: 1400 Schertz Parkway, Building 8 City: Schertz State: Texas Zip: 78154 Day Phone: 2106191311 Evening Phone: 2104884230 Cell Phone: Email: dcovington@schertz.com Application number is EMW-2011-FP-00462 Organization Name Type of Applicant If other, please enter the type of Applicant Are you a Fire Department? If yes, what type of department do you represent? If you answered combination, above, what is the percentage of career members in your organization? •Are you anon-fire based EMS7 Type of community served? Employer Identification Number What is your Organization's DUNS Number? (call 1-866-705-5711 to get a DUNS number) • Have you registered with the Central Contractor Registry (CCR)? • Please describe your organization and/or community that you serve City of Schertz Fire Department Fire Department Yes No Career No Suburban 74-1469344 010534675 Yes Metropolitan suburban city with a population of 35,200. City is on the NAFTA highway and is a major hub for commodities transfer from international sources and South Texas. City has critical infrastructure of water supply, communication hubs, Randolph AFB, and two interstate highways. City has four school districts, two nursing homes, and two senior living centers. Schertz Fire Rescue has 31 paid firefighters operating out of two stations, with 27 assigned to suppression and four assigned to administration. The fire prevention division is manned by two persons, one of which is the Assistant Fire Chief, and the other is the fire inspector/public education officer. Suppression firefighters are involved with public education both on and off duty. Schertz Fire Rescue has mutual aid with fire departments in three counties and is a 3 of 21 5/7/2012 9:15 AM Print Application https://eservices.fema.gov/FemaFireGrant/firegrant/jsp/prevention201... 5 of21 5/7/2012 9:15 AM Print Application Lttps://eservices.fema.gov/FemaFire GranUfiregrant/j sp/prevention201... the business community in each of their individually sponsored events more than fifteen times annually. 6. The narrative portion of the application should contain supporting information that allows for evaluation of this project. If you are applying for a grant in the Fire Prevention and Safety Activity, your Narrative Statement must address the evaluation elements as outlined in the FY2011 Program Guidance. (). Keep in mind that the evaluation of your application will also be based on a clear understanding of your proposal, your ability to meet the objectives of the program, and your probability of successfully delivering your project to the population targeted. You need to fully explain how the funds will be used to accomplish the goats of your project. To that end, be sure to include descriptions/justification for all budgeted items -items not justified may be disallowed. Your narrative is broken out into 6 separate sections. Each section will address each of the criteria which your application will be evaluated and scored. Due to the built in "time-out" feature, we recommend you create the narrative text in your word processing system and then copy it into the spaces provided below. Images, attachments, and special characters of formatting (i.e.: quote marks, bold print, bullet points, symbols, etc.) are not allowed. '8a. Vulnerability Statement :What is the vulnerability in your community that you have identified? What statistics correspond with and support your project and target audience? Please describe the steps which were taken to determine the vulnerability and target audience and describe the methodology for determining all of the above. Schertz as a community has continued to grow in population, both with residents and business populations. At this time our school district is reporting growing numbers each day with new influxes of residents as the neighborhoods our continually built out. We have recently added two large businesses to our town. These include a 648,000 square foot office complex and warehouse for a national food supplier and a large equipment manufacturer that will have a building that will be approbmately 940,000 square feet when finished with all phases. With the new influx of business residential occupancies are growing exponentially, adding to target age groups as families move in. This adds to the estimated 2800 children under the age of 14 years old, who we already visit on an annual basis. Our intent is to expand our contact with these children to more than once per year. Annually we provide classroom instruction on fire safety to our local high schools' culinary classes. We also visit nearly 500 children under the age of 6 at day cares. The City has four existing low income senior living villages/apartments. The City has just completed its senior community center that has dedicated programs for area seniors on a daily basis. This senior center is hugely popular and well attended attesting to the fact that we have a large senior population already in place in these apartments and in existing single family dwellings. In addition, we have a dedicated senior living apartment complex that will be completed this month, bringing an estimated 385 new seniors to our community. We estimate 4,128 citizens in the over 60 age group in our city alone, and an estimated another 4000 in that age group region-wide. In addition to the young and older target audiences, we feel that we can be effective in fire safety education to homeowners and local business employees. We already give training to a number of businesses at no charge, in fire extinguisher use, but it is a static demonstration only with no fire or simulated fire. Also during our fire safety education demonstrations at various events we have found a trend of adults asking questions and being fairly uneducated in general home fire safety. Upon reviewing these events we determined that the age group most affected is those age 60 and above, but we hope to include all adult groups through homeowners associations and chamber activities. As part of our smoke detector installation program, we estimate that we install only about 20 per year. This number is far below what we estimate the potential need to be. It is our plan to expand this program through concurrent education and presentations of the previously mentioned target audiences. *6b. Implementation Plan: Provide details on the implementation plan which discusses the proposed project's goals and objectives. What are the methods and specific steps that will be used to achieve the goals and objectives? If applicable, what examples can you provide of marketing efforts to promote the project? Who will deliver the project and what partnerships may be involved? How will the materials or deliverables be distributed? 7 of 21 5/7!2012 9:15 AM Print Application https: //ese rvices. fema.gov/FernaFireGrant/firegrant/j sp/prevention201... to largest number of people over the longest period of time. The trailer to be purchased with grant funds will be adaptable as needs change or newer technology is introduced. Judging by our experience with our e>asting safety trailer over the past nine years, we estimate that this trailer will serve the citizens of the cities in cur region for at least 15 years. If we were to reach even half of our target audience in the first year, and then each year thereafter, we would have reached 150,000 people. Last year, we recorded public contact with 10,045 people. However, only 3,672 persons had contact with the safety trailer. With the new trailer we reasonably expect to reach the total contacts with the safety trailer, making the cost benefit work out to little over $1 per person. *6e. Sustainability: Is it your organizations intent to deliver this program after the grant pertormance period? If so, how will the overall activity be sustained and what are the long-term benefits? Examples of sustainable projects can be illustrated through the long-term benefits derived from the delivery of the project, the presence of non-federal partners likely to continue the effort, or the demonstrated long-term commitment of the applicant. Our program has been evolving from the start and will continue to do so. We have shown the ability to be a leader in our area for fire prevention education and safety. With the continued influx of new residents to our city and area the need for fire prevention and education will never cease and we will continue to reach out to the public at every opportunity we have. We are committed to a long term, perpetual fire education program that continues to evolve as technology allows and as we identify changing needs. This grant allows us to improve our e>asting commitment to the cammuniiy. 6f. Additional Comments: If you have any additional comments about your project, please provide them here. Budget Item *Item *Select Object Class If you selected other above, please specify Number of units Cost per unit ' Description The space to the right should be used to provide further Gadfication and details on the costs (i.e. personnel costs: number of hours/rate/staff meeting costs: number of meetings/days/attendees; travel vests, etc.) and types of items that you are requesting. Budget justification should be included in the project narrative. Budget Item *Item *Select Object Class If you selected other above, please specify * Number of units * Cost per unit * Description The space to the right should be used to provide further clarification and details on the costs (i.e. personnel costs: number of hourslrate/staff, meeting costs: number of meefirgs/days/attendees; travel costs, etc.) aM types of items that you are requesting Educational handouts Supplies 1 (Whole number only) $ 5450 (Whole dollaramounts ony) Brochures, coloring books, and small trinkets (magnets, pencils, etc.) with fire safety message for distribution at presentations. Fire Safety Trailer Equipment 1 (Whole number onty) $ 108600 (Whole dollaramounts onry) 27' trailer for fire education and demonstration with built in fire simulation props in kitchen for burn awareness training and kitchen fire safety. Bedroom arrangement with no fire simulation for awareness and ebt drills. Trailer to be ADA compliant. Vdeo is to be included to project interior activities to an outside monitor and record 9 of 21 5/7/2012 9:15 AM Priut Application *Select Object Class Equipment hops: //eservic es.fema.gov/FemaFireGranVfi regranVj sp/prevention201... If you selected other above, please specify * Number of units 1 (Whoie numberony) * Cost per unit $ 23000 (Whole doiiar amounts ony) Description The space to the right sMuld be used to provide Air shelter with air conditioning to be used as a standalone unit for further Garificatlon and details on the costs (i.e. personnel casts: number of Faurs/rate/staff, meeting presentations or as the preassembty area for the fire safety trailer costs: number of meetings/daysiatterdees; travel when dealing with large audiences. Air conditioning unit is considered costs, etc.> and types of items that you are requesting. necessary due to South Texas heat during expected daytime use. Budgetjustificefion should be included in the project narrative. Research And Development Projects Budget Budget Object Class Budget Amount Personnel 0 Benefits 0 Travel 0 Equipment 157,700 Supplies 5,450 Contractual 0 Construction 0 Other 0 Indirect Charges 0 Indirect Cost Details (complete this section only if you have a Federally approved Indirect Cost Rate agreement). Please note you must add the Indirect Costs as a line item within the Request Details section as they are not automatically calculated. Agency Indirect Cost Agreement with Indirect Cost Rate Agreement Summary Total Federal and Applicant Share Federal Share $ 146,835 Applicant Share $ 16,315 Federal Rate Sharing (%) 90/10 ' NOn-Fedefal ReSOUrCeS (The combined Non -Federal Resources must equal the Applicant Share of $ 16,315) a. Applicant $ 16,315 b. State $ 0 c. Local $ 0 d. Other Sources $ 0 11 of 21 5/7/2012 9:15 AM Print Application Narrative Statement https://eservices.fema.go v/FemaFireGranVfiregranVj sp/prevention201... The narrative for Fire Prevention and Safety is provided when adding Fire Prevention and Safety Projects under the Request Details section. 13 of 21 5/7/2012 9:15 AM Print Application lrttps://eservices.fema.gov/FemaFire GranUfiregant/j sp/prevention201... as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and Q) the requirements of any other nondiscrimination statute(s) which may apply to the application. 7. Will comply, or has already complied, with the requirements of Title II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P. L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally-assisted programs. These requirements apply to all interest in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply, as applicable, with provisions of the Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 9. Will comply, as applicable, with the provisions of the Davis-Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327-333), regarding labor standards for federally-assisted construction subagreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P. L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P. L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P. L. 93-523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P. L. 93-205). 12. Will comply with the Witd and Scenic Rivers Act of 1968 (16 U.S.C. Section 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.). 14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P. L. 89-544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. Section 4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A-133, "Audits of States, Local Governments, and Non-Profit Organizations." l5 of 21 5/7/2012 9: l5 AM Print Application Form 20-18C https: //eservices. fema.gov/FemaFire GranUfiregranUj sp/pre vention201... You must read and sign these assurances. Certifications Regarding Lobbying, Debarment, Suspension and Other Responsibility Matters and Drug-Free Workplace Requirements. Note: Fields marked with an * are required. O.M.B Control Number 1660-0025 Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature on this form provides for compliance with certification requirements under 44 CFR Part 18, "New Restrictions on Lobbying; and 44 CFR Part 17, "Government-wide Debarment and Suspension (Non-procurement) and Government-wide Requirements for Drug-Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Homeland Security (DHS) determines to award the covered transaction, grant, or cooperative agreement. 1. Lobbying A. As required by the section 1352, Title 31 of the US Code, and implemented at 44 CFR Part 18 for persons (entering) into a grant or cooperative agreement over $100,000, as defined at 44CFR Part 18, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement and extension, continuation, renewal amendment or modification of any Federal grant or cooperative agreement. (b) If any other funds than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure of Lobbying Activities", in accordance with its instructions. (c) The undersigned shall require that the language of this certification be included in the award documents for all the sub awards at all tiers (including sub grants, contracts under grants and cooperative agreements and sub contract(s)) and that all sub recipients shall certify and disclose accordingly. 2. Debarment, Suspension and Other Responsibility Matters (Direct Recipient) A. As required by Executive Order 12549, Debarment and Suspension, and implemented at 44CFR Part 67, for prospective participants in primary covered transactions, as defined at 44 CFR Part 17, Section 17.510-A, the applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency. (b) Have not within athree-year period preceding this application been convicted of or had a civilian judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or perform a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. 17 of 21 5/7/2012 9:15 AM Print Application https://eservices.fema.gov/FemaFireGrant/firegrant/jsp/prevention201... (B) The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance Street City State Zip Action If your place of performance is different from the physical address provided by you in the Applicant Information, press Add Place of Performance button above to ensure that the correct place of performance has been specified. You can add multiple addresses by repeating this process multiple times. Section 17.630 of the regulations provide that a grantee that is a State may elect to make one certification in each Federal fiscal year. A copy of which should be included with each application for DHS funding. States and State agencies may elect to use a Statewide certification. Signed by John Perry on 05/01/2012 19 oft] 5/7/2012 9:15 AM Print Application Submit Application hltps: //eservices. fema.gov/FemaFireGrant/fi regant/j sp/preve ntion201... Application 100% complete, Submitted Please click on any of the following links to visit a particular section of your application. Once all areas of your application are complete, you may submit your application. Application Area Preparer Information Complete Contact Information Complete Applicant Information Complete Request Information Complete Request Details Complete Budget Complete Narrative Statement Complete Assurances and Certifications Complete PLEASE READ THE FOLLOWING STATEMENTS BEFORE YOU SUBMIT. Status • YOU WILL NOT BE ALLOWED TO EDIT THIS APPLICATION ONCE IT HAS BEEN SUBMITTED. If you are rrot yet ready to submit this application, save it, and log out until you feel that you have no more changes. • When you submit this application, you, as an authorized representative of the organization applying for this grant, are certifying that the following statements are true: To the best of my knowledge and belief, all data submitted in this application are true and correct. This application has been duly authorized by the governing body of the applicant and the applicant will comply to the Assurances and Certifications if assistance is awarded. To sign your application, check the box below and enter your password in the space provided. To submit your application, click the Submit Application button below to officially submit your application to FEMA. Note: the primary contact will be responsible for signing and submitting the application. Fields marked with an ~ are required. I, John Perry, am hereby providing my signature for this application as of 26-Apr-2012. 21 of 21 5/7!2012 9:15 AM