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12-R-57 Adopting the proposed Master Communications PlanRESOLUTION NO. 12-R-57 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS ADOPTING THE PROPOSED MASTER COMMUNICATIONS PLAN, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City staff of the City of Schertz (the "City") has recommended that the City implement and deploy aCity-Wide Wireless/Wired Network and WHEREAS, the City Council has determined that it is in the best interest of the City to adopt the Master Communications Plan as proposed. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes staff to seek proposals and or bids to implement the Master Communications Plan as proposed, and to proceed with publication of a Request for Proposals (RFP) as required. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a pu-t of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 19th day of June, 2012. ATTEST: C.' cretary (CITY SEAL) CITY OF C TZ, XAS May m 50506221.1 - 2 - EXECUTIVE SUMMARY ~~_ ~C~ a44mm44 Area council OrLiwemmenls A L A M O AREA COUNCIL O F GOVERNMENT S REGIONAL MITIGATION ACTION PLAN UPDATE Section 2 Executive Summary Contents of this Section 2.1 Overview 2.2 Organization of the Plan 2.3 Hazards and Risks 2.4 Goals and Actions 2.5 Planning Process 2.6 Adoption and Approval 2.7 Implementation 2.8 Monitoring and Updating the Plan 2.1 Overview On October 30, 2000, the President signed into law the Disaster Mitigation Act of 2000, also known as DMA 2000. Among its other features, DMA 2000 established a requirement that in order to remain eligible for federal disaster assistance and grant funds, local and state governments must develop and adopt hazard mitigation plans. DMA-2000 (Public Law 106-390) was an amendment of the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988 (Public Law 93-288). On February 26, 2002, the Federal Emergency Management Agency (FEMA) published an Interim Final Rule (IFR) that set forth the guidance and regulations under which such plans are supposed to be developed. The IFR provides detailed descriptions of both the planning process that states and localities are required to observe and the contents of the plan that emerges. This Alamo Area Council of Governments Regional Hazard Mitigation Plan (the Plan) responds to those requirements. Hazard mitigation is often defined as actions taken to reduce the effects of natural hazards on a place and its population. The AACOG Region decided to develop this Plan Update because of increasing awareness that natural hazards, especially Flood and wind, have the potential to affect people, physical assets, and operations in the region. Contact information for the Plan is: Mary Seguin Ruiz Alamo Area Council of Governments 8700 Tesoro Drive, Suite 700 San Antonio, Texas 78217 (210) 362-5296 (phone) (210) 824-5881 (fax) mruizCn)aacoa.com hls a(~aacoo.com A SAFE, SECURE, AND SUSTAINABLE FUTURE SECTION 2: PAGE1 APA DRAFT -APRIL 23, 2012 EXECUTIVE SUMMARY A L A M O AREA COUNCIL O F GOVERNMENT S REGIONAL MITIGATION ACTION PLAN UPDATE The Alamo Area Council of Govemments Regional Hazard Mitigation Plan is designed to protect people and property from the effects of natural and human-caused hazards. By taking action today, we can reduce the likelihood of injuries, loss of life and damage to our communities. That is what hazard mitigation planning is all about -taking action based on a solid understanding of our vulnerabilities to reduce the impacts of hazards that may strike sometime in the future. In addition to developing a framework for action, the Regional Mitigation Plan enables participating counties and municipalities to apply for pre and post-disaster mitigation funding that would not otherwise be available. This funding can help local jurisdictions implement desired goals and objectives outlined in the plan. Participants in the AACOG regional planning process formulated the following guiding principles, which categorize the types of mitigation strategies ultimately adopted at the local level. • Communication and Coordination • Financial Resources • Technical Assistance • Training • Planning • Education and Public Participation • Critical Facilities • Infrastructure and Utilities • Weather Warning Systems and Hazard identification Technologies • Environmental Concerns For each principle, regional-level goals were established along with more refined objectives. Each county and municipality was responsible far developing their own Mitigation Action Plan, which idenlified jurisdictionally-specific actions, written in the form of policies and projects. Each Mitigation Action Plan includes assigned responsibilities, potential funding sources and a timeline for implementation. Action plans link the broad ideas established in the AACOG Regional Mitigation Plan with strategic, action-oriented tasks. This publication constitutes the Hazard Mitigation Plan, including instructions for its implementation, for the Alamo Area Council of Govemments, the counties, and the incorporated communities within its borders, including: Atascosa County o City of Charlotte o Cify of Christine o Cify of Jourdanton o City of Lytle o City of Pleasanton o City of Poteet Bantlera County o City of Bantlera Bexar County o City of Alamo Heights o City of Balcones Heights o City of Converse o City of Helotes o City of Kirby A SAFE, SECURE, AND SUSTAINABLE FUTURE SECTION 2: PAGE2 APA DRAFT -APRIL 23, 2!)12 EXECUTIVE SUMMARY ALAMG AREA COUNCIL OF GOVERNMENTS REGIONAL MITIGATION ACTION PLAN UPDATE o City of Leon Valley o Ciiy of Live Oak o City of Sl. Hedwig o City of San Antonio o Ciiy of Somerset o City of Terrell Hills o City of Universal City o City of Von Ormy o City of Windcerst • Comal County o City of Bulverde o Cily of Garden Ridge o Cily of New Braunfels • Frio County o City of Dilley o City of Pearsall • Gillespie County o City of Fredericksburg • Guadalupe County o City of Cibolo o Ciiy of Schertz o City of Seguin • Karnes County o City of Falls Ciiy o City of Karnes City o City of Kenedy o Ciiy of Runge • Kerr County o City of Ingram o Ciiy of Kerrville • Medina County o City of Castroville o Cify of Devine o City of Hondo o City of Natalia • Wilson County o City of Floresville o City of La Vemia o City of Stockdale • San Antonio River Authority The above list represents a change from the participants in the 2005 Plan. The table below identifies those 2005 participants who choose not to participate in the Update, as well as new participants to the Update. A SAFE, SECURE, AND SUSTAINABLE FUTURE SECTION 2: PAGE3 APA DRAFT -APRIL 23, 2012 EXECUTIVE SUMMARY ALAMO AREA COUNCIL OF GOVERNMENTS REGIONAL MITIGATION ACTION PLAN UPDATE Table 2.1-1 Chan es in Partici ants Between 2005 and 2012 Plans II .. . .. .~. - Cit of China Grove Bexar Count "G'fi of C~Stl2€Ntlls B'ezar Count == - Cit of Fair Oaks Ranch Bexar Count ~. Cit of St. Hedwi Bexar Count 0[t of_VQnvbllri Bi?Xar,Cour~t"-` _ ~' --- Cit of Cibolo Guadalu a Count _Git ~of Grp Fglest Bexar Gaunt' _= - -° Cit of Hill Count Villa a Bexar Count tit =off Hog . ood Park- _Bexar"Gdnht Cit of Olmos Park Bexar Count Gif; of Setma= Bexa~Gavn - _ _ . _ :.. Cit of Shavano Park Bexar Count ~9tadGount~LL -_ = - _'- Cit of Goliad Goliad Count ,. Gi~of CaCOSte Medifla-0ol~nt __ Cit of Poth ilson Count C~1=of falanon Guadalu a Gouh'"; =_ - Cit of New Berlin Guadalu a Count CitotSta les Guddalli eCpant': The continually changing nature of hazard risks within the region requires that updates to this plan occur on a regular basis. Hazardous conditions and situations exist in all communities, and the planning area is no exception. Hazards range from natural hazards such as tornadoes and drought to technological hazards such as chemical spills and traffic congestion. Ordinary citizens generally give little thought to these potential hazards until they occur or threaten the community. The Alamo Area Council of Governments, along with the county emergency managers, have the responsibility to identify real and potential hazards and, to the extent possible, prepare plans for coping when they occur. County and municipal government response to life-threatening hazards requires continuous planning, training and education, all of which may be coordinated through the AACOG. This Hazard Mitigation Plan Update identifies hazards affecting the region, its counties and municipalities, and recommends actions to prevent or limit loss of life, injury, and property damage due to those hazards. In the early stages of the development of this Plan Update, the previous plan was reviewed and the information in it considered by the participants in the Plan Update process. The first step in this update process was the review and consideration of the hazards identified and profiled in the 2005 plan. These hazards were considered by the Plan update participants,. and "their applicability to the current plan update was considered. After discussion, 14 hazards were identified for inclusion in this Plan Update; some of these hazards were also considered in the 2005 plan, and some are new to this Plan Update. This Plan Update focuses on 14 region-wide hazards with the highest potential for damaging physical assets, people, and operations in the AACOG Region. These hazards are: A SAFE, SECURE, AND SUSTAINABLE FUTURE SECTION 2: PAGE4 APA DRAFT -APRIL 23. 2012 EXECUTIVE SUMMARY A L A M O AREA COUNCIL O F GOVERNMENT S REGIONAL MITIGATION ACTION PLAN UPDATE Flooding (Flash and Riverine) Levee and Dam Failure Tornado Tropical Systems and Hurricanes Thunderstorm Drought Hail Wildfire Winter Storms Geologic Hazards: Earthquakes and Sinkholes Energy Pipeline Failure Hazardous Materials Incident (Transporiationavd Fixed Site) Pandemic (Human and Animal) Terrorism Both the risk assessment and mitigation action plan sections reflect this emphasis, which was the result of careful consideration by AACOG Executive Mitigation Committee (EMC). Emergency mitigation and response actions are designed for every person in the region who might be affected by an emergency. These services will be provided regardless of race, color, national origin, religion, sex, age, or handicap. The situations addressed by this plan are those in which the actions of many different agencies must be coordinated. This major coordination effort, being oriented toward disaster situations, differs from those emergencies handled on a daily basis by local fire, law enforcement, and medical services personnel. The AACOG Region is subject to a number of natural and man-made hazards That threaten life and health and cause extensive property damage. To better understand these hazards and their impacts on people and property, and to identify ways to reduce those impacts, the AACOG has developed this Hazard Mitigation Plan. "Hazard mitigation" does not mean that all hazards are stopped or prevented. It does not suggest complete elimination of the damage or dismption caused by such incidents. Natural forces are powerful and most natural hazards are well beyond human control. Similarly, man-made hazards are often unpredictable. Mitigation is not a quick fix, but rather along-term approach for reducing vulnerability. As defined by the Federal Emergency Management Agency (FEMA), "hazard mitigation" is any sustained action or strategy taken to reduce or eliminate long-term risk to life and property from a hazard event. Planning is one of the best ways to spot vulnerabilities and produce strategies to correct shortcomings in the region's approach to hazard response and preparation. Awell-prepared plan will ensure that actions and strategies are reviewed and implemented so that problems are addressed by the most appropriate and efficient solutions. It can also ensure that activities are coordinated with each other and with other regional programs, preventing conflicts and reducing the costs of implementing individual activities. A SAFE, SECURE, AND SUSTAINABLE FUTURE SECTION 2: PAGE5 APA DRAFT -APRIL 23. 2x12 EXECUTIVE SUMMARY A L A M O AREA COUNCIL O F GOVERNMENT S REGIONAL MITIGATION ACTION PLAN UPDATE 2.2 Organization of the Plan The AACOG Regional Hazard Mitigation Plan generally conforms to the basic plan set forth in Federal Emergency Management Agency guidelines for the Disaster Mitigation Act of 2000. The Plan is organized to parallel the structure provided in the IFR. The Plan has 9 sections. Section 1 Table of Contents Section 2 Executive Summary Section 3 Context Section 4 Adoption and Approval Section 5 Planning Process Section 6 Hazard Identification and Risk Assessment Section 7 Capability Assessment Section 8 Mitigation Action Plan Section 9 Plan Monitoring and Maintenance Appendices There are references to the IFR throughout the Plan. Where possible, these provide specific section and subsection notations to aid the review process. The Plan also includes references to the FEMA crosswalk document, which is used in reviewing mitigation plans. 2.3 Hazards and Risks 2.3.1 Hazards Section 6 of this Plan include detailed descriptions of the process that was used to assess and prioritize the region's risks from natural hazards, quantitative risk assessments for the AACOG as a whole, and more detailed assessments for certain asset classes. Fourteen hazards were initially identified and profiled by the AACOG EMC. These are: • Flooding (Flash and Riverine) • Levee and Dam Failure • Tornado • Tropical Systems and Hurricanes • Thunderstorm • Drought • Hail • Wildfire • Winter Storms • Geologic Hazards: Earthquakes and Sinkholes • Energy Pipeline Failure • Hazardous Materials (Transportation and Fixed Site) • Pandemic (Human and Animal) • Terrorism A SAFE, SECURE, AND SUSTAINABLE FUTURE SECTION 2: PAGE6 APA DRAFT -APRIL 23. 2012 EXECUTIVE SUMMARY A L A M O AREA COUNCIL O F GOVERNMENT S REGIONAL MITIGATION ACTION PLAN UPDATE After these initial 14 hazards were profiled, the AACOG EMC used an evaluation system with five criteria to reduce the range of hazards to those with the most potential to impact the planning area. The criteria are also discussed in detail in Section 6. The criteria included: (1) History, (2) Potential for miligation, (3) Presence of susceptible areas, (4) Data availability, (5) Federal Disaster Declarations and local emergency declarations. Where available and applicable, data from the 2005 plan's hazard profiles and risk assessment was considered in the Plan Update process. In some instances, the existing data was used as a starting point, with updated data added as required and applicable. As a result of this evaluation, the AACOG EMC determined that 5 hazards present the greatest risk to the AACOG Region and its residents -Flooding (flash and riverine), flooding (damllevee failure), tropical system/hurricane, wildfire, and earthquakelsinkhole. These hazards were further examined to determine the extent of the risk and to start to identify potential projects. For each of these hazards,lhe profiles in Section 6 include: ^ Description • Geographical Extent ^ Severity ^ Impact on Life and Property • Occurrence (probability) 2.3.2 Risks A risk calculation is a FEMA requirement. Risk is a numerical indication of potential future damages. Although a range of events from winter weather to hurricanes all have some potential to affect the AACOG Region, Flooding and severe storms are clearly the moss significant region-wide hazards, based on the criteria and experience. The region-wide hazards were selected for much more detailed assessments and estimations of future damages. The risk assessment found in Section 6 describes and analyzes the risks and vulnerabilities to the AACOG Region from the hazards profiles. The assessment includes a vulnerability description and information as to the identified risk to public and private assets (where applicable). The AAGOC Executive Mitigation Committee (EMC) conducted a risk assessment exercise to determine the vulnerabilities to assets within the planning area. The exercise was conducted at an EMC meeting. The updated hazard profiles were used as the basis to determine the vulnerability of and risk to assets within the region. Prioritizing the potential impacts of hazards on regional assets was based on both a quantitative and a qualitative analysis of the identified hazards. This allowed the EMC to focus planning effort on the hazards most likely to cause future impacts to the community. The EMC used historical data, local knowledge and experience to rate the exposure, probability and impact of each of these hazards. Each hazard identified and profiled received a qualitative risk assessment. The anticipated impact of the hazards was then assigned a value of Low, Moderate or High. Table 2.3.2-1 describes the definitions assigned to these terms. A SAFE, SECURE, AND SUSTAINABLE FUTURE SECTION 2: PAGE7 APA DRAFT -APRIL 23. 2012 EXECUTIVE SUMMARY A L A M O AREA C O U N C I L O F GOVERNMENT S REGIONAL MITIGATION ACTION PLAN UPDATE Table 2.3.2.1 Definitions of Risk Assessment Im act Terminolo for Qualitative Risk Assessment •. .. •.~ ..~ Some injuries Cosmetic damages Some roadslbridges Low possible but to structures temporarily blocked unlikely Loss of Function Temporary power loss for less than 1 da - - ~ulufres expected --SOfSlesfFiTclural = - = Raad7bndge closures Moderate , some deaths dafnages - PdWeranautlhtyloss - - =possible = Loss of FUhehon Some structures Long-term road/bridge Several deaths irreparably closures High expected damaged Long-term power and Loss of Function utility loss for 3-5 da s These ratings were then used to determine the qualitative ranking of the hazards, the regional risk of exposure to the hazard, the probability of the hazard occurring and the potential impact of that hazard to the AACOG region or any one of its counties including the San Antonio River Authority (SARA). Where applicable, data from the 2005 Plan's risk assessment was used as a starting point for the risk assessment found in this Plan Update. Some of this data was refined throughout the Plan Update process; new data was added to or inserted where applicable. Section 7 includes details about calculation methodologies and results of the region-wide risk assessment. 2.4 Goals and Actions Section 8 of this Plan describes the AACOG Region's priorities for mitigation actions. The section divides the actions by priority, and describes the funding required, sources of funding, the level of support, and the timing of the action. The section also includes the AACOG region's hazard mitigation goals and objectives. As part of the Plan Update process, the goals and actions described in the 2005 Plan were reviewed and considered. These previous goals were considered and refined. Where applicable, these previous actions were updated. New actions were developed in response to the updated hazard and risk data developed as a result of the Plan Update process. 2.4.1 Planning Area Hazard Mitigation Goals Goals are general guidelines that explain what the region wants to achieve. Goals are expressed as broad policy statements representing desired long-term results. The AACOG region's mitigation planning goals include: 1. Increase regional emergency preparedness, response and recovery capability. 2. Build capacity for hazard mitigation ai the county and municipal levels through technical and financial assistance programs. A SAFE, SECURE, AND SUSTAINABLE FUTURE SECTION 2: PAGE8 APA DRAFT - APRIL 23. 2012 EXECUTIVE SUMMARY A L A M O AREA COUNCIL O F GOVERNMENT S REGIONAL MITIGATION ACTION PLAN UPDATE 3. Reduce the impact of natural disasters on populations and private property. 4. Identify, introduce and implement programs designed to raise awareness and acceptance of the principles of hazard mitigation. Please refer to Section 8 for more information on the new and updated goals for the AACOG Regional Hazard Mitigation Plan. 2.4.2 Actions Action Items are the specific steps (projects, policies, and programs) that advance a given goal. They are highly focused, specific, and measurable. The AACOG Region's mitigation actions include, but are not limited to: • Develop and implement community education and outreach programs to address all-hazards • Ensure emergency communication capability during hazard events • Design and implement projects to address Flooding and drainage issues • Ensure emergency notification systems are in place and effective Where applicable, county/municipality-specific mitigation actions are included with attention paid to facility identification. The above list is intended to be illustrative of the overall action items, rather than an exhaustive list. Please refer to Section 8 for more information oncounty/municipality specific mitigation actions, both new and updated. 2.5 Planning Process Section 5 provides details about the process that was used to develop this Plan. The process closely followed the guidance in the FEMA 386 series of planning guidance, which recommend afour-stage process for developing mitigation plans. • Step 1 Organize resources • Step 2 Assess risks • Step 3 Develop a mitigation plan • Step 4 Implement the plan and monitor progress Step 1, organizing resources, is described in Section 5 (Planning Process). The section includes details about who was involved, the processes that were used to establish leadership and advisory groups, and public and other outreach and involvement efforts. Step 2, the risk assessment, was completed by the AACGG EMC. The Hazard Identification and Risk Assessment is included as Section 6 of the Plan. Step 3, development of the Mitigation Plan is described in Section 5 (Planning Process) and Section 8 (Mitigation Action Plan). Section 5 A SAFE, SECURE, AND SUSTAINABLE FUTURE SECTION 2: PAGE 9 APA DRAFT -APRIL 23. 2012 EXECUTIVE SUMMARY A L A M O AREA C O U N C I L O F GOVERNMENT S REGIONAL MITIGATION ACTION PLAN UPDATE includes details about who was involved, the processes that were used, and the products that were developed. Section 8 includes specific details about the identification and development of mitigation goals, objectives, and actions based upon Section 6 (Hazard Identification and Risk Assessment) and Section 7 (Capability Assessment). Step 4, implementing the Plan, is described in the Mitigation Action Plan in Section 8, which includes details about who is responsible for implementation of specific strategies and actions; and in Section 9, the Plan Monitoring and Maintenance section, which describes long-term implementation through periodic updates and reviews. 2.6 Adoption and Approval The Alamo Area Council of Governments, wish the endorsement of the EMC, was responsible for recommending plan approval. Consistent with that recommendation, the Alamo Area Council of Governments approved this Hazard Mitigation Plan on Irrs~ _ ~T~Following adoption, the Plan was submitted to FEMA Region VI. FEMA reviewed and approved the Plan on (Jn eft DAB- °Subsequently, the participating counties and municipalities also adopted the Plan, submitted their adoption resolutions to AACOG, and received their own approval notifications (see Appendices C and D). 2.7 Implementation The implementation process is described as part of the specific actions in the Mitigation Action Plan in Section 8. 2.8 Monitoring and Updating the Plan Prior to completion of the Plan Update process, the monitoring and maintenance process described in the 2005 Plan was evaluated by the participating jurisdictions. It was determined that the process must be refined, to allow for ease of separation of monitoring and maintenance responsibilities during the next Plan Update. Section 9 (Plan Monitoring and Maintenance) describes the schedule and procedures for ensuring that the Plan stays current. The section identifies when the Plan must be updated, who is responsible for monitoring the Plan, and ensuring that the update procedures are implemented. This section provides a combination of cyclical dates (oriented toward FEMA requirements) and triggering events that will initiate amendments and updates to the Plan. The Alamo Area Council of Governments is responsible for monitoring the Plan and initiating the cyclical update process. The point of contact at AACOG is: Mary Seguin Ruiz Alamo Area Council of Govemments 8700 Tesoro Drive, Suite 700 San Antonio, Texas 78217 (210) 362-5296 (phone) mruiz(~aacoa.com hls~aacog.com A SAFE, SECURE, AND SUSTAINABLE FUTURE SECTION 2: PAGE 10 APA DRAFT - APRIL 23, 2012 EXECUTIVE SUMMARY ALAMO AREA COUNCIL OF GOVERNMENTS REGIONAL MITIGATION ACTION PLAN UPDATE This page is intentionally blank. A SAFE, SECURE, AND SUSTAINABLE FUTURE SECTION 2: PAGE 11 APA DRAFT -APRIL 23, 2012