06-19-2012 MinutesMINUTES
REGULAR MEETING
June 19, 2012
A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on June 19,
2012, at 6:00 p.m., in the Municipal Complex Council Chambers, 1400 Schertz Parkway, Building
#4, Schertz, Texas. The following members present to-wi#:
Mayor Pro-Tem George Antuna
Councilmember Cedric Edwards
Councilmember David Scagliola
Councilmember Michael Carpenter
Staff Present:
Executive Director David Harris
Executive Director Brian James
City Attorney Katherine Tapley
Deputy City Secretary Cynthia Raleigh
Councilmember Jim Fowler was absent
CALL TO ORDER REGULAR MEETING
City Manager Jahn Kessel
Executive Director John Bierschwale
Chief of Staff Bob Cantu
City Secretary Brenda Dennis
Mayor Pro-Tem Antuna called the meeting to order at b:00 p.m. and welcomed everyone in
attendance,
INVOCATION AND PLEDGES OF ALLEGIANCE TO THE FLAGS OF THE UNITED
STATES AND STATE OF TEXAS.
Councilmember Carpenter gave the invocation followed by the Pledges of Allegiance to the l~ lags of
the United States and the State of Texas.
Nevv Employee Introduction
• Introduction of a new employee in the Marshal's Department (J. BierschwaleB. Todd)
Mayor Pro-Tem Antuna recognized Marshal Beverly Todd who irltraduced their new
employee and Sanitarian Jesse Hamilton. Mayor Pro-Tem and Council welcomed Mr.
Hamilton.
Presentation
• Presentation regarding City of Schertz Master Communications Plan (D. Harrls/M. Clauser)
Mayor Pro-Tem Antuna recognized IT Director Myles Clouser who introduced this item
answering questions from Council. Mr. Clauser stated that action adopts a proposed master
communications plan for the City and authorizes staff to create and publish a Request for
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Proposal to ixnplement the plan. The plan includes installing achy-wide communications
network based on a combination of wireless and wired technologies that will connect all
existing City assets while providing a cost effective path far adding additional sites as
needed.
The plan will enable the City to take advantage of emerging communication technologies,
greater efficiencies offered by using high-speed wireless systems, and effectively manage
and monitor remote sites such as lift-stations, pumping stations, and water towers. The
network will also be utilized to provide targeted information to field staff as well as securely
accessing City data resources from their location instead of returning to the office. In
addition, public safety personnel will be able to respond to situations in a more efficient and
effective manner through the use of this technology.
Fiscal impact of $272,000 for the upcoming FY 2012-13 and $244,000 for FY 2013-14, to be
paid for as an even split between the Water and Sewer Fund and PEG Fund. Staff
recommends approval.
Mr. Clouser introduced the following members of the IT Department:
Eric Haughen -Senior Network Engineer
Kyle Gaertner -Computer Technician
JoArma Takemura - Caznputer and Web Technician
Dallas Berry -Public Safety and Radio Network Technician
City Events
Announcements of upcoming City Events (D. Harris/J. Bierschwale/B. James)
Mayor Pro-Tem Antuna recognized Executive Director Brian James and Executive Director David
Harris, who announced that the following upcoming events:
~ Monday, June 2S -Planning & Design Charrette and Open House
- 9AM - l OAM -Walking Tour -Downtown Design & Planning Main Street
- llAM -Consultants working at Civic Center for remainder of the day
- 6:30PM -Additional North Schertz Study Area Design & Planning Charrette @
Civic Center
• Tuesday, June 26 -Consultants working at Civic Center
- 4:30PM - 7PM -Downtown Design & Planning Open House
• . Friday, June 22 -the Texas Association of Municipal Information Officers conference will
he held in Round Rock and at that time the City of Schertz Magazine and Website will be
recognized as finalists for awards.
Executive Director David Harris recognized City Secretary Brenda Dennis and Deputy City
Secretary Cynthia Raleigh on their recent achievement of completing the Certified Public
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Manager Certification. Mayor Pro-Tem, Council, and Management congratulated each on their
accomplishment. Mr. Harris also bragged on The Department's aggressive training efforts.
Hearing of Residents
This time is set aside far any person who wishes to address the City Council. Each person should fill
out the speaker's register prior to the meeting. Presentations should be limited to na more than 3
minutes. Discussion by the Council of any stem not on the agenda shall be limited to statements of
specific factual information given in response to any inquiry, a recitation of existing policy in
response to an inquiry, and/or a proposal to place the item on a future agenda. The presiding
officer, during the Hearing of Residents portion of the agenda, wild call on those persons who have
signed up to speak in the order they have registered.
Mayor Pro-Tem Antuna recognized the following people who spoke:
• Candidate for 25~` Judicial District Court Judge, Bill Old who came forward reminding
. citizens of the upcoming runoff and asked for their support.
Mayor Pro-Tem Antuna recognized the following who spoke regarding the issues of: accountability,
consumer protection, issues with their homes, requesting Council to approve their proposed
ordinances, and for Pulte to buy back their homes:
• Jennifer Sullivan, 5317 Storm King
• Kenny Knippa, 5560 Columbia
• Dan Hollestelle, 5525 Columbia
• Pedro Frechel, 3620 Storm Ridge
• Donna Fitzgerald, 5304 Stoi7n King
• Sherry Clark, 5269 Brookline
• Janet Ahmad, 18 Silverhorn, San Antonio
• Tricia Mattison, P O Box 3022, Universal City
• Ryan Mahoney, 5233 Columbia
• Johnny Solis, 3717 Green Ridge
Mayor Pro-Tem Antuna recognized City Manager John Kessel who provided the following corrected
point of facts:
• He has met with Tricia Mattison on numerous occasions, having cordial discussions. At
some point those conversations broke down and it was not furthering the discussion to
continue those.
• City Council placed an item an agenda where several different citizens were able to present
the complete issues.
• The City has responded to those issues and is moving forward with that response.
• We continue to respectfully request that the citizens meet with Pulte and try to resolve their
issues.
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• The City has always offered to meet and help with those meetings in a manner in which the
citizen would feel they have a representative from the City. Many citizens have taken the
City up on this.
• Unfortunately those who have chosen not to sit down to have help have not been able to
make progress.
• It is frustrating for the City to be in the position to offer help, to reach out, have others
receive that help, and then have some say we have refuse to help.
• The City is advancing with the ordiriances and encouraging citizens to look into the
ordinance changes the City has proposed.
• The City continues to encourage the citizens to work directly with Pulte. A recent newspaper
article referenced successes with citizens who have chosen to work with Pulte.
• There have been very satisfied citizens in the Fairhaven Subdivision who have come together
with the City and Pulte. This has resulted in good outcomes.
• As long as citizens do not want to make progress it will be very frustrating on both sides.
• If citizens want to make progress, there is an opportunity to move forward.
Mayor Pxo-Tem Antuna recognized Executive Assistant Brian James who stated that at the
Council's direction they are working an drafting the ordinance. The overview was presented to
the Planning and Zoning Commission last week. They anticipate starting the dialog on the draft
ordinance mid July.
Consent Agenda
The Consent Agenda is considered to be self-explanatory and will be enacted by the Council with
ane motion. There will be no separate discussion of these items unless they are removed from the
Consent Agenda upon the request by the Mayor Pro-Tem or a Councilmember.
Minutes -Consideration and/or action regarding the approval of the minutes of the Regular
Meeting of June 12, 2012. (J. KesselB, Dennis)
2, Cancelling the July 3, 2012 Council meeting -Consideration and/or action cancelling the
July 3, 2012 City Council meeting. (J. KessellB. Dennis)
3. Resolution Na. 12-R-57 -Consideration and/or action approving a Resolution adopting the
proposed Master Communications Plan and other matters in connection therewith. (D.
HarrislM. Clouser}
The following caption was read into record:
RESOLUTION NO, 12-R-57
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
ADOPTING THE PROPOSED MASTER COMMUNICATIONS PLAN, AND
OTHER MATTERS IN CONNECTION THEREWITH
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4. Resolution No. 12-R-55 -Consideration and/or action approving a Resolution authorizing
the adoption of the City of Schertz Hazard Mitigation Plan for filing at Alamo Area Council
of Governments (AACOG), and other matters in connection therewith. (J. Bierschwale/D.
Covington}
The following caption was read into record:
RESOLUTION NO. 12-R-55
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING ADOPTION OF THE HAZARD NHTIGATION PLAN FOR
AACOG, AND OTHER MATTERS IN-CONNECTION THEREWITH
5. Resolution No. 12-R-58 -Consideration and/or action approving a Resolution authorizing a
plan, including a sale date, relating to the issuance of the City's votex-approved $7,625,000
of general obligation bonds and authorizing action by City staff and the City's Financial
Advisor in connection with, and in furtherance af, the issuance of the bonds. (J. Kessel/M.
McLiney)
The following caption was read into record:
RESOLUTION NO. 12-R-58
A RESOLUTION BY THE CITY COUNCHI OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING A PLAN, INCLUDING A SALE DATE, RELATING TO THE
ISSUANCE OF THE CITY'S $7,625,000 OF VOTER-APPROVED GENERAL
OBLIGATION BONDS, AUTHORIZING ACTION BY THE CITY STAFF AND THE
CITY'S FINANCIAL ADVISOR IN CONNECTION THEREWITH, AND OTHER
MATTERS IN CONNECTION THEREWITH
6. Resolution No. 12-R-54 -Consideration and approval of a Resolution approving a Bond
Resolution adopted by the Board of Directors of the Schertz/Seguin Local Government
Cazparation authorizing the issuance of obligations designated as "Schertz/Seguin Local
Government Corporation Contract Revenue Bonds, Series 2012 (San Antonio Water System
Expansion Water Treatment Project 2)" acknowledging that these obligations were sold to
Piper Jaf&ay & Co., San Antonio, Texas, as the authorized representative of a group of
underwriters pursuant to the provisions of a purchase contract; ratifying, reconf rming, and
readopting the provisions of a mutual regional water supply contract executed between the
City of Schertz, Texas, the City of Seguin, Texas, the Schertz/Seguin Local Government
Corporation, and the City of San Antonio, Texas, acting by and through its San Antonio
Water System; authorizing the Mayor Pro Tem and the City Manager of the City of Schertz,
Texas to execute on behalf of the City of Schertz, Texas all documents in connection with
this transaction; and other matters in connection therewith. (J. Bierschwale/J. Ki~1~n/M.
McLiney}
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The following caption was read into record:
RESOLUTION NO. 2012-R-54
APPROVING A BOND RESOLUTION ADOPTED BY THE BOARD OF
DIRECTORS OF THE SCHERTZISEGUIN LOCAL GOVERNMENT
CORPORATION AUTHORIZING THE ISSUANCE OF OBLIGATIONS
DESIGNATED AS "SCHERTZISEGUIN LOCAL GOVERNMENT CORPORATION
CONTRACT REVENUE BONDS, SERIES 2012 (SAN ANTONIO WATER SYSTEM
EXPANSION WATER TREATMENT PROJECT 2)" ACKNOWLEDGING THAT
THESE OBLIGATIONS WERE SOLD TO PIPER JAFFRAY & CO., 5AN
ANTONIO, TEXAS, AS THE AUTHORIZED REPRESENTATIVE OF A GROUP OF
UNDERWRITERES PURSUANT TO THE PROVISIONS OF A PURCHASE
CONTRACT; RATIFYING, RECONFIRNIING, AND READOPTING THE
PROVISIONS OF A MUTUAL REGIONAL WATER SUPPLY CONTRACT
EXECUTED BETWEEN THE CITY OF SCHERTZ, TEXAS, THE CITY OF
SEGUIN, TEXAS, THE SCHERTZISEGUIN LOCAL GOVERNMENT
CORPORATION, AND THE CITY OF SAN ANTONIO, TEXAS, ACTING BY AND
THROUGH ITS SAN ANTONIO WATER SYSTEM; AUTHORIZING THE MAYOR
PRO TEM AND THE CITY MANAGER OF THE CITY OF SCHERTZ, TEXAS TO
EXECUTE ON BEHALF OF THE CITY OF SCHERTZ, TEXAS ALL DOCUMENTS
IN CONNECTION WITH THIS TRANSACTION; AND OTHER MATTERS IN
CONNECTION THEREWITH
7. Resolution No. 12-R-56 -Consideration and/or action approving a Resolution calling a
Special Election to be held on November 6, 2012, for the purpose of electing a Mayor for
said City; making provision for the conduct of a Joint Election; contracting with the Elections
Administrator of Guadalupe County to Conduct this election. (J. KessellB. Dennis}
The following caption was read into record:
RESOLUTION NO. 12-R-56
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS,
CALLING A SPECIAL ELECTION TO BE HELD ON NOVEMBER 6, 2012 FOR
THE PURP05E OF ELECTING A MAYOR FOR SAID CITY; MAHING
PROVISION FOR THE CONDUCT OF A JOINT ELECTION; CONTRACTING
WITH THE ELECTIONS ADMINISTRATOR OF GUADALUPE COUNTY TO
CONDUCT THIS ELECTION.
Mayor Pro-Tern Antuna recognized Councilmember Carpenter vvho moved, seconded by
Councilmember Scagliola to approve consent agenda Items 1 through 7. The vote was
unanimous. Motion carried.
Discussion and/or Action Items
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EMS Consultant RFQ -Consideration and/or action authorizing the City Manager to
negotiate a contract and engage a firm for Emergency Medical Services Consulting Services
{J. Bierschwale/D. Wait)
Mayor Pro-Tem Antuna recognized EMS Director Dudley Wait who introduced this item
answering questions from Council. Mr. Wait stated in August 201]., the Council directed the
City Manager to develop a scope of work document and issue a Request for Qualifications
(RFQ} for the services of a qualified and experienced Emergency Medical Services
Consultant. The scope of work was completed in February that included:
• A complete fiscal review of EMS operations utilizing current, previous audits, and
special audits as well as the Consultant's own independent work.
• A review of all EMS operations
• Organizational structure review
• Clinical care review
• Review of the overall EMS System Structure
• All reviews should be presented along with items to sustain and/or improve as well as all
efficiency recommendations
Additionally, a five year audit fox establishing a baseline of fees owed from the EMS
Enterprise Fund to the General Revenue Fund is nearing completion by Fred Timmons.
Mr. Wait stated that tonight's item is for Council to consider authorizing the City Manager to
proceed to negotiate and engage a contract for EMS consulting seiwices. Estimated fiscal
impact of hiring an EMS Consultant will range between $30,000 and $40,000. The funding
of the pxoject will be paid for with a loan from the Water & Sewer Fund. Staff recommends
approval.
Mayor Pro-Tem Antuna recognized Councilmember Edwards who moved, seconded by
Mayor Pro-Tem Antuna to approve the authorization of the City Manager to negotiate a
contract and engage a firm for Emergency Medical Services Consulting Services. The vote
was unanimous. Motion carried.
9. Ordinance No. 12-H-14 -Consideration and/or action approving an Ordinance amending
Ordinance 07-H-32 by revising Section 34-24 {d} Inspection of Food and Beverage
Establishments. Grading system for Restaurants to be changed with "A" being the highest
scoxe and "F" being the lowest; repealing all Ordinances or parts of Ordinances in conflict
with this Ordinance; and providing an effective date. First Reading {J. Bierschwale/B. Todd)
The following caption was read into record:
ORDINANCE NO, 12-H-14
AN ORDINANCE AMENDING ORDINANCE 07-H-32, BY REVISING SECTION 34-
24 (d) and (e) INSPECTION OF FOOD AND BEVERAGE ESTABMSHMENT.
GRADING SYSTEM FOR RESTRAUNTS TO BE CHANGED WITH "A" BEING
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THE HIGHEST SCORE AND "F" BEING THE LOWEST; POSTING THE SCORES
IN CONSPICUOUS LOCATION BY ESTABLISHMENT; REPEALING ALL
ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS
ORDINANCE; AND PROVFDING AN EFFECTNE DATE
Mayor Pro-Tem Antuna recognized Marshal Beverly Todd who introduced this item
answering questions from Council. Marshal Todd stated as a result of inquires regarding the
health, cleanliness, and safety of some local restaurants and eating establishments within the
City, the Marshal's Department has developed new criteria for the scoring of dining
facilities. The new scoring criteria will help the public to choose a restaurant that meets safe
health standards. Action changes the letter grades of the current grading of inspections and
certification to an A to F scale. No fiscal impact. Staff recommends approval. ,
Mayor Pro-Tem Antuna recognized Councilmember Edwards who moved, seconded by
Councilmember Scagliola to approve Ordinance No. 12-H-14 first reading. The vote was
unanimous. Motion carrier
Mayor Pro-Tem Antuna moved into Executive Session at 7:38 p.m.
Executive Session
Called under Section:
• 551.071 Texas Government Code Litigation, pending or contemplated litigation;
• 551.072 Texas Government Code -Deliberation regarding the purchase, exchange, sale,
lease, ar value of real property, or real estate;
• 551.074 Deliberation regarding personnel matters, duties of certain public officials and
employees, and personnel and the appointment, employment, evaluation, reassignment,
duties, discipline, or dismissal of the City Manager
• 551.087 Texas Government Code -Deliberation regarding Economic Development
Negotiations.
Councilmember Edwards left the meeting at 9:00 p.m.
Mayor Pro~Tem Antuna reconvened into regular session at 9:02 p.m.
10. Take any action deemed necessary as a result of the Executive Session.
No action required,
Requests and Announcements
11. Requests by Mayor Pro-Tem and Councilmembers that items be placed on a future City
Council agenda.
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No items requested.
12. Requests by Mayor Pro-Tem and Councilmembers to City Manager and Staff for
information.
1Vo requests given.
13. Announcements by Mayor Pro-Tem and Councilmembers
• City and community events attended and to be attended
+ City Council Committee and Liaison Assignments
+ Continuing education events attended and to be attended
• Recognition of actions by City employees
• Recognition of actions by community volunteers
+ Upcoming City Council agenda items
Mayor Pro-Tem Antuna stated he attended today the SSLGC Board Meeting.
Mayor Pro-Tem Antuna recognized Councilmember Scagliola who stated lie attended the
following events:
+ Tuesday, June 19 -Schertz Chamber of Commerce Meeting
+ Last week attended two meetings with representatives fiom Pulte and Fairhaven
Councilmember Scagliola stated he is convinced that progress is being made by the City.
14. Announcements by City Manager
Mayar Pro-Tem Antuna recognized Executive Director John Bierschwale who stated that he
is pleased to announce the City has made history with the United States Post Office.
Officially they have worked out using "Schertz, Texas" in the 7$108 ZIP Code in
Subdivisions such as Riata and Northcliffe. A media blitz will be forthcoming in September
in the Schertz Tales and other media. Mr. Bierschwale mentioned a special thanks and
strategy to Representative Cuellar's Office to take minutes of the meeting. He was very
impressed with both Postmasters and the ZIP Code Manager of San Antonio Region who
were in attendance at the meeting. Mayor Pxo-Tem and Council congratulated the City for
the accomplishment.
City Manager John Kessel who congratulated Mx. Bierschwale and others involved in the
success and far all their efforts.
Mr. Kessel read a thank you letter from a citizen thanking the Public Works Department.
She thanked them for her recent street repair.
Mr. Kessel also mentianed the Emergency Preparedness Team recently received additional
training. Mr. Kessel bragged on the following employees: John Perry, Chris Meek, Jim
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Hooks, Mike Harris, Steve Pulaski, Mike Cosentino, Jessica Robinson, Robert Galindo,
David Covington, Bob Cantu, and himself. He stated they recently attended training going
over the basics of preparedness, response and xecovery, and the continuity of government.
Mr. Kessel stated they had a meeting earlier today Iooking at extended .training to help
develop the continuity of government and continuity of operation plans with our front line
staff as the primary agent driving that project. The big take-away fox Council, is that our
number one responsibility is to be prepared and ready to help. IVIr. Kessel stated he is proud
of the new Emergency Management Team and the hours they are putting in to ensure the
City is ready to respond in an emergency situation.
Adiournment
Mayor Pro-Tem Antuna adjourned the meeting at 9:15 p.m.
Mayor ro-Tem George Antuna
~ i i EST:
~ ~.
~erida .Dennis, City Secretary
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