12-R-61 Authorizing a grant application to FEMA for assistance to Firefighters Grant to fund certain Regional Interoperable Radio EquipmentRESOLUTION NO. 12-R-61
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS AUTHORIZING A GRANT APPLICATION TO
FEMA FOR ASSISTANCE TO FIREFIGHTERS GRANT TO FUND
CERTAIN REGIONAL INTEROPERABLE RADIO EQUIPMENT
WHEREAS, the Assistance to Firefighter Grant allows regional mutual aid partners to
jointly file a grant to purchase equipment such as interoperable radios: and
WHEREAS, each participating agency will pay their 10% required grant match based
only on the cost of the equipment received by that agency; and
WHEREAS, the City staff of the City of Schertz (the "City") has recommended that the
City Council authorize the filing of a regional grant application with FEMA relating to radio
equipment for Schertz Fire and EMS, the Converse Fire Department, and the Cibolo Fire
Department; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
apply to FEMA for a grant to fund radio equipment as detailed in Exhibit A.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
THAT:
Section 1. The City Council hereby authorizes the City Manager to execute and
deliver a grant application with FEMA for the equipment described on Exhibit A, provided,
acceptance of the grant (if awarded to the City) and funding of the City's share of the cost of the
equipment shall not require further approval by the City Council.
Section 2. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
50459012.1
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7: This Resolution shall be in force and effect from and after its final
passage, and it is so resolved.
PASSED AND ADOPTED, this 26`h day of June, 2012.
CITY OF TZ, TEXAS
Mayor Pro- em
ATTEST:
~~~~~ f~ D
City Secretary
(CI'I Y SEAL)
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Application Number: EMW-2012rFR-00337 hnps://eservices.fema.gov/FemapireGranY/firegrandjsp/fire2012/applicari...
Entire Application
Overview
•Did you attend one of the workshops conducted by DHS's regional fire program specialist?
Yes, I have attended workshop
•Was a workshop offered within 2 hours drive?
Yes
Are you a member, or are you currently Involved in the management, of the fire department or
non-affiliated EMS organization applying for this grant with this application?
Yes, I am amember/officer of this applicant
If you answered No, please complete the information below. If you answered Yes, please skip the Preparer Information
section.
Fields marked with an • are required.
Preparer Information
• Preparer's Name
• Address 1
Address 2
' City
•State
• Zip
Need help for ZIP+4?
In the space below please list the person your organization has selected to be the primary point of contact for this grant.
This should be a Chief Officer or long time member of the organization who will see this grant through completion.
Reminder: if this person changes at any time during the period of performance please update this information. Please list
only phone numbers where we can get in direct contact with the POC.
• Title
Prefix (check one)
• First Name
Middle Initial
• Last Name
• Business Phone (e.g. 123-456-7890)
• Home Phone (e.g. 123-456-7890)
Mobile Phone/Pager (e.g. 123-456-7890)
Fax (e.g. 123-456-7890)
• Email (e.g. user@xyz.org)
Primary Point of Contact
Fire Chief
N/A
David
A
CoNngton
210-619-1300 Ext.
210-651-5411 Ext.
210-488-4230
210-619-1399
dcovington@schertz. com
1 of 17 07!09!2012 9:10 Abl
ApplicationNumber: EbIW-2012-FR-00337
Contact Information
https://eservices.fema.gov/Een~aFireGrant/firegranUj sp/fire2012/applicati...
Alternate Contact Information Number 1
• Title Assistant Chief
Prefix Mr.
'First Name Glen
Middle Initial R
• Last Name Outlaw
• Business Phone 210-619-1300 Ext.
`Home Phone 210-659-7830 Ext.
Mobile Phone/Pager 210-488-4231
Fax 210-619-1399
'Email goutlaw@schertz.com
Alternate Contact Information Number 2
• Title Administrative Assistant
Prefix Ms.
• First Name Jessica
Middle Initial
• Last Name Robinson
Business Phone 210-619-1300 Ext.
'Home Phone 830-632-5470 Ext.
Mobile Phone/Pager 407-353-5250
Fax 210-619-1399
'Email jobinson@schertz.com
2 of 17 07!09/2012 9:10 Aivi
Application Number: EMW-2012-FR-00337 https://eservices.fema.gov/FemaFireGrandfiregrant/jsp/fire2012/applicati...
Applicant Information
EMW-2012-FR-00337
Originally submitted on 0 7/0 612 01 2 by David A. Covington (Userid: dmhughes)
Contact Information:
Address: 1400 Schertz Parkway, Building 8
City: Schertz
State: Texas
Zip: 78154
Day Phone: 2106191311
Evening Phone: 2104884230
Cell Phone:
Email: dcovington@schertz.com
Application number is EMW-2012-FR-00337
Organization Name
• Type of Applicant
* Type of Jurisdiction Served
If other, please enter the type of Jurisdiction
Employer Identification Number
• What is your organization's DUNS Number?
Headquarters or Main Station Physical Address
* Physical Address 1
Physical Address 2
• City
=State
• Zip
Mailing Address is the same as the Physical Address
• Mailing Address 1
Mailing Address 2
'City
=Slate
City of Schertz Fire Department
Regional Request
City
74-1469344
010534675 (call 1-866-705-5711 to get a DUNS number)
1400 Schertz Parkway
Building 8
Schertz
Texas
78154 - 1634
Need halo for ZP+4?
1400 Schertz Parkway
Building 8
Schertz
Texas
• Zip 78154 - 1634
Need help forZP+4?
• Please describe all grants that you have received from DHS, for example, 2008 AFG grant for a vehicle or 2010
HSGP grant for exercises. (Enter WA if Nat Applicable).
2004 AFG Grant for SCBAs in the amount of $113,544
Account Information
• Type of bank account Checking
Bank routing number - 9 digit number on the bottom left 114916103
hand corner of your check
=Your account number 51012
Add ilional Information
3 of 17 07!09/2012 9:10 AM
Application Ntunber: EivtW-2012-FR-00337 hltps://eservices.fema.gov/FemaFireGranVSregrandjsp/fire2012/applica[i...
* For this fiscal year (Federal) is your organization
receiving Federal funding from any other grant program
that may duplicate the purpose andlor scope of this grant No
request?
* If awarded the AFG grans, will your organization expend
more than $500,000 in Federal funds during your Yes
organization's fiscal year in which this AFG grant was
awarded?
Is the applicant delinquent on anv Federal debt? No
If you answered yes to any of the additional questions above, please provide an explanation in the space provided
below:
Award of this regional grant will result in the expenditure of $572,024 (80%) in federal funds during our fiscal year
2013. We have also submitted indidual grant requests for a new vehicle ($568,400) and equipment ($44,420).
4 of 17 07!09/2012 9:10 rLVI
ApplicarionMunber: EMW-2012-FR-00337 hops://eservices.fema.gov/FemaFireGranVfiregranUjsp/6re2012/applicati...
Department Characteristics (Part I)
• What kind of organization do you represent? All PaidlCareer
If you answered combination, above, what is the %
percentage of career members in your organization?
* What type of community will your regional project serve
(what is the make up of the majority of the region Suburban
affected by the project)?
' Is your Organization considered a Metro Department? No
* What is the square mileage of the region affected by the 251
project?
` In what county/parish is the host applicant physically
located? If you have more than one station, in what Guadalupe
county/parish is your main station located?
`Does your region protect critical infrastructure of the Yes
state?
• How much of your region's land use is for
agriculture,wildland, open space, or undeveloped 29
properties?
• What percentage of your region's land use is for 26 %
commercial and industrial purposes?
'What percentage of your region's land is used for
residential purposes? 45
' What is the permanent resident population of your
region served? 150000
Remember this is the combined population (or all
departments/agencies included in this application
`What is the total membership in your region?
Remember this is the combined personnel of all 144
departments/agencies included in this application.
* How many active members are trained to Firefighter I? 100
• How many active members are trained to Firefighter II? 91
* How many active BLS providers does your region have? 65
`How many active ALS providers does your region have? 79
* How many active Emergency Medical Responders does 0
your region have?
• How many stations are in your region? 10
* If you (the host applicant) are a fire department, do you
report to the National Fire Incident Reporting System Yes
(NFIRS)?
If yes, please enter your FDIWFDID HS505
• Do all departments in this request report to NFIRS? No
• Do all agencies meet the regional minimum for NIMS
compliancy? Yes
• What services are provided by your organization and the organizations participating in the regional application?
5 of 17 07/09!2012 9:10 A<~
ApplicationNiunber: EMW-2012-FR-00337
Medical First Response
Haz-Mat Technical Level
Basic Life Support NorrTransport
Rescue Fire Suppression
Structural Fire Suppression
https: //eservi ces. fema. gov/FemaFire Gra nUfiregranUj sp/fire2012/applica[i...
Haz-Mat Operational Level Basic Life Support Transport
Advanced Life Support Transport Rescue Operational Level
Advanced Life Support Non-Transport
Swift Water Rescue Vehicle Extraction
Wildlarxi Fire Suppression Rescue Technical Level
Please describe your organization andlor community that you serve. We recommend typing your response in a Word
Document outside of this application, then copying and pasting it into the written field. There is a 4000 character limit.
This regional project includes four agencies: Schertz Fire Rescue, Schertz EMS, Cibolo Fire Department, and Converse
Fire Department. These agencies are all members of the Combined Emergency Services Organization (CESO), a
coalition of eleven departments serving the area northeast of San Antonio and portions of unincorporated Bexar, Comal,
and Guadalupe Counties. All of the CESO departments provide automatic mutual aid to each other, including Randolph
Air Force Base. All departments have standing mutual aid agreements with other non-CESO departments and the City
of San Antonio. All have signed the Alamo Area Council of Governments regional mutual aid agreement covering the
twelve county area surrounding San Antonio.
Schertz Fire Rescue is a 32-member career department serving the City of Schertz and portions of unincorporated
Bexar and Guadalupe Counties. The department operates two stations 24/7 with 27 personnel assigned to operations
on three shifts. The other five personnel are assigned to Administration, Training, and Prevention. The City
encompasses 32 square miles in three counties and has a permanent population of over 32,000 people. Services are
provided to another 8 square miles of county area with a population of 8,000. Transportation infrastructure includes
Interstate Highways 10 and 35, three rail lines, and six petroleum pipelines. Communications infrastructure includes
critical fiber optic lines following IH 35, two vital telecommunications switches, and several data processing facilities.
The City borders Randolph AFB on two sides and is home to a large military population. Schertz also shares borders
with the Converse on the west, San Antonio to the south, Cibolo to the east, and New Braunfels on the north.
Schertz EMS is a career non-affiliated service operated by the City of Schertz. Operating out of four stations with four
ALS units and 46 personnel, they provde 24/7 service to Schertz and eight other cities, Randolph AFB, and parts of
unincorporated Bexar, Comal, and Guadalupe Counties. Their service area is approbmately 235 square miles,
suburban and rural, with a population of over 100,000. Schertz EMS provides fire fighter rehab on all building and
wildland fires in their service area. Their units and personnel routinely provide medical transport service during hurricane
evacuations throughout south Texas. In support of the local wmmunities, they provide first aid and CPR training classes
as well as an EMT training academy.
The Cibolo Fire Department is a 32-member combination department serving the City of Cibolo and adjacent areas of
western Guadalupe County. The department operates 2417 out of two stations and covers a primary response area of
31 square miles with a population of 20,000. Cibolo's western border abuts the City of Schertz. Organized in 1956 as
an all-volunteer department, the transition to a combination department began in 2008 due, in part, to explosive
residential growth in the City. Critical infrastructure protected by Cibolo includes portions of Interstate Highway 10 and
a major east-west rail line.
Converse Fire Department is a 35-member career department serving the City of Converse and surrounding portions of
unincorporated Bexar County. Converse also operates out of two stations 24/7 and covers a 16-square mile area with
a population of nearly 50,000. Converse is bordered by San Antonio on the west and south, Live Oak on fhe north, and
Schertz and Randolph AFB on the east.
6 of 17 07/09/2012 9:10 e0b1
ApplicafionNumber: E.iVi<V-2012-FR-00337
Regional Characteristics (Part II)
hltps://eservices.fema.gov/FemaFireGrandfiregrant/j sp/fire2012/applicati...
2011 2010
• What is the total number of line of duty member fatalities in your 0 0
region over the last three years?
'What is the total number of line of duty member injuries in your region 8 3
over the last three years?
' What is the cumulative total of the three-year average budgets of all 11759891
participating organizations in this project?
' What percentage of this declared budge) is dedicated to personnel 78 %
costs (salary, fringe, and overtime)?
' Whal percentage of the declared operating budget is derived from:
Enter numbers only, percentages must sum up to 100%
Taxes? 71
EMS Billing? 28
Grants? 0
Donations? 1
Fund drives? 0
Fee for Service? 0
Other? 0
If you entered a value into Other field (other than 0), please explain
2009
Please describe your organization's need for Federal financial assistance. We recommend typing your response in a
Word Document outside of this application, then copying and pasting it into the written field. There is a 4000 character
limit.
The Problem. This project cannot be done without federal assistance. Local funding is not available. The costs
associated with this grant represent a significant percentage of each agency's annual discretionary (non-personnel)
budget - as much as 65% for Schertz Fire Rescue. That kind of expense cannot be absorbed in an annual budget
without a significant, negative impact on operations and service to the public. Normally, an expense like this would be
paid for with general obligation bonds. Bonds, however, would require a property tax increase in an uncertain economic
climate.
Funding Sources. On average, the four organizations participating in this regional project receive 71 % of their funding
from tax revenue. Schertz Fire Rescue is funded 100% with general fund revenue (property and sales taxes, permit
fees, bond proceeds, etc.). Schertz EMS receives approximately 51 % of its funding from the general fund, 48% from
EMS billing, and 1% from donations. The Converse Fire Department is funded 90% with general fund revenue and 10%
from EMS billing. The Ciboto Fire Department receives 95% of its funding from the general fund, 4% from fund raisers,
and 1% from donations.
Personnel vs Equipment. On average, 78% of the operating budget is spent on personnel costs leaving only 22% for
equipment, supplies, maintenance, fuel, and other operating expenses. The average annual discretionary
(non-personnel) budget for each department is: Schertz Fire, $295,000 (11%); Schertz EMS, $1.4 million (22%); Ciboto
Fire, $597,000 (60%); and Converse Fire, $303,000 (20%). The higher discretionary budget for Ciboto Fire is a result
of their use of volunteer fire fighters.
Economic Downturn: While the San Antonio area has faired better than many other areas of the country, we have been
impacted by the economic downturn. Property tax revenues are down due to lower property values. Income from sales
lax has decreased because of lower consumer spending. This has had a significant impact on operating budgets where
the general fund provides most, and in at least one case, all of a department's funding. Operating budgets have been
reduced an average of 4% in each of the last three years and next year's budgets are not looking any better.
7 of 17 07/09/2012 9:10 P,M
ApplicafionNtunber: Ei~iW-2012-FR-00337
hops://eservices.fema.gov/FemaFireCttant/firegranVj sp/fire2012/applica[i...
• How many vehicles are operational within the region in each of the types or class of vehicle listed below?
You must include vehicles that are leased or on long-term loan as well as any vehicles that have been ordered
or otherwise currently under contract for purchase or lease by your organization but not yet in your
possession. (Enter numbers only and enter 0 if you do not have any of the vehicles below)
Type or Class of Vehicle
Engines or Pumpers (pumping capacity of 750 gpm or greater and
water capacity of 300 gallons or more):
Pumper, Pumper/ranker, RescuelPUmper, Foam Pumper, CAFS Pumper, Type I ,Type II
Engine Urban hlerface
Ambulances that are used for transport.
Tankers or Tenders (pumping capacity of less than 750 gallons per
minute (gpm) and water capacity of 1,000 gallons or more):
Aerial Apparatus:
Aerial Ladder Truck, Telescoping, Artlculatirg, Ladder Towers, Platform, Tiller Ladder
Tmck, Quint
Brush/Quick attack (pumping capacity of less than 750 gpm and water
carrying capacity of at least 300 gallons):
Bnuh Truck, Pahol Unit (Pick up w! Skid Unit), Ouick A11ack Unit, Mini-Pumper, Type III
Engine, Type N Engine, Type V Engine, Type VI Engine, Type VII Engine
Rescue Vehicles:
Rescue Squad, Rescue (Light, Medium, Heavy), Technical Rescue Vehicle, Hazardous
Ma[edals Unil
Additional Vehicles:
EMS Chase Vehicle, Air/Lighl Unil, Rehab Units, Bomb Unit, Technical Support
(Command, Operafional SuppoNSupply), Hose Tender, Sahage Tmck, ARFF (Aircraft
Rescue Firefighting), Commard/Mobile Communications Vehicle,
Number
Number of Number of
of Seated
Front Line Reserve
Riding
Apparatus Apparatus
Positions
6 4 40
6 5 22
1 0 2
2 0 12
7 1 16
2 1 8
15 0 15
8 of 17 07/09!2012 9:10 AM
Application Nrunber: EbIW-2012-FR-00337 hops://eservices.fema.govtFemaFireCnant/firegrandjsp/fire2012/applicati...
Department Call Volume
2011 2010 2009
' HOW many responses pet year by Category? (Enter whole numbers only. M you have no calls for any of the categories, enter 0)
Working Structural Fires 81 54 56
False Alarms/Good Intent Calls 609 560 355
Vehicle Fires 28 44 46
Vegetation Fires 199 70 121
EMS-BLS Response Calls 5849 5923 5755
EMS-ALS Response Calls 5330 4996 5288
EMS-BLS Scheduled Transports 0 0 0
EMS-ALS Scheduled Transports 0 0 0
Vehicle Accidents w/o Extrication 430 419 389
Vehicle Extrications 63 71 61
Other Rescue 45 38 35
Hazardous ConditioNMaterials
Calls 117 131 129
Service Calls 409 377 240
Other Calls and Incidents 391 310 431
Total 13551 12993 12906
' HOW many responses per year by Category? (Enlerwhole numbers onty. Ryvu have no calls for anyof the categories, enter 0)
What is the total acreage of all
vegetation fires? 308 296 565
9 of 17 07/09/2012 9:10 P,iVI
Applica[ionNrunber: EbiW-2012-FR-00337 htlps://eservices.fema.gov/FemaFireGrant/firegrant/jsp/fire2012/applicati...
Request Information
1. Select a program for which you are applying. Regional applications are not eligible for modification of
facilities, wellness and fitness programs, or vehicles. You can apply for as many activities within a program as you
need.
Program Name
Operations and Safety
2. Will this grant benefit more than one organization?
Yes
If you answered Yes to Question 2 above, please explain
This regional grant request includes four agencies: Schertz Fire Department, Schertz EMS Department, Cibolo Fire
Department, and Converse Fire Department. This grant will significantly improve radio communications within and
between these four agencies and their ability to communicate with other emergency responders in the local area and
throughout central Texas.
3. Enter Grant-writing fee associated with the preparation of this request. Enter 0 if there is no fee.
$0
Request Details
The activities for program Operations and Safety are listed in the table below.
Activity Number of Entries
Equipment 3
Personal Protective Equipment 0
Training 0
Total Cost Additional Funding
$ 715,029
$0
$o
$0
~0
$o
` Total Funding for all EMS requested in this application
Grant-writing fee associated with the preparation of this request.
Equipment
Equipment Details
$0
$0
1. What equipment will you purchase wish this grant? Mobile Radios (Must be P-25 Compliant)
Please provide further description of the item selected above. Multi-band (VHF & 700/800) P-25 compliant
mobile radios and installation.
2. Number of units: 50 (whole number ordy)
3. Cost per unit: ~ 5560 (whole dollar amounts only)
4. Generally the equipment purchased under this grant program will:
Replace or upgrade old, obsolete, tattered, torn, or substandard equipment currently owned by your organization
10 of 17 07/09/2012 9:10 r1iV1
ApplicarionNrunber: EbIW-2012-FR-00337 https://eservices.fema.gov/FemaFireGranVSregrant/jsp/fire2012/applicati...
If you selected "replacing equipment" (from Q4) above, please specify 5 years
the age of equipment in years.
5. Generally the equipment purchased under this grant program is:
Will bring the region into statutory compliance.
Please explain how this equipment will bring the region into statutory
compliance in the space provided to the right.
6. Will the item requested benefit other organizations or otherwise be
available for use by other organizations?
If you answered Yes in the question above, please explain:
7. Will this equipment be used for wildland firefighting purposes?
8. Is your department trained in the proper use of this equipment being
requested?
New equipment is needed to comply with
FCC mandates for VHF narrow banding and
700 mHz P-25.
Yes
Equipment will be used by Schertz Fire,
Scherts EMS, Cibolo Fire, and Converse
Fire.
Yes
Yes
9. Are you requesting funding for training? (Funding for requested No
training should be requested in the Equipment Additional Funding
section).
10. If you are not requesting training funds through this application, will
you obtain training for this equipment through other sources?
Equipment
Equipment Details
1. What equipment will you purchase with this grant?
Yes
Portable Radios (Must be P-25 Compliant)
Please provide further description of fhe item selected above. Multi-band (VHF & 7001800) P-25 compliant
portable radios and accessories (speaker
microphones, battery chagers, etc.).
2. Number of units: 77 (whole number orJy)
3. Cost per unit: $ 5027 (whole dollar amounts only)
4. Generally the equipment purchased under this grant program will:
Replace or upgrade old, obsolete, tattered, torn, or substandard equipment currently owned by your organization
If you selected "replacing equipment" (from Q4) above, please specify 5 years
the age of equipment in years.
5. Generally the equipment purchased under this grant program is:
Will bring the region into statutory compliance. New equipment is needed to meet FCC
Please explain how this equipment will bring fhe region into statutory mandates for VHF narrow banding and 700
compliance in the space provided to the right. MHz P-25.
6. Will the item requested benefit other organizations or otherwise be Yes
available for use by other organizations?
11 of 17 07/09/2012 9:10 AM
ApplicafionNrunber: EMW-20!2-PR-00337 https://eservices.fema.gov/FemaFireGrantlfiregrant/jsp/fire2012/applicati...
If you answered Yes in the question above, please explain: Equipment will be used by Schertz Fire,
Schertz EMS, Cibolo Fire, and Converse
Fire.
7. Will this equipment be used for wildland firefighting purposes? Yes
8. Is your department trained in the proper use of this equipment being Yes
requested?
9. Are you requesting funding for training? (Funding for requested No
training should be requested in the Equipment Additional Funding
section).
10. If you are not requesting training funds through this application, will Yes
you obtain training for this equipment through other sources?
Equipment
Equipment Details
1. What equipment will you purchase with this grant? Base Station
' Please provide further description of the item selected above. Multi-band (VHF & 700/800) base station
radios and installation.
2. Number of units: 9 (whole number only)
3. Cost per unlt: $ 5550 (whole dollaramounts only)
4. Generally the equipment purchased under this grant program will:
Replace or upgrade old, obsolete, tattered, torn, or substandard equipment currently owned by your organization
If you selected "replacing equipment" (from Q4) above, please specify 5 years
the age of equipment in years.
5. Generally the equipment purchased under this grant program is:
Will bring the region into statutory compliance. New equipment is needed to complyy with
Please explain how this equipment will bring the region into statutory FCC mandates for VHF narrow banding and
compliance in the space provided to the right. 700 MHz P-25.
6. Will the item requested benefit other organizations or otherwise be Yes
available for use by other organizations?
If you answered Yes in the question above, please explain: Equipment will be used by Schertz Fire,
Schertz EMS, Cibolo Fire, and Converse
Fire.
7. Will this equipment be used for wildland firefighting purposes? No
8. Is your department !rained in the proper use of this equipment being Yes
requested?
9. Are you requesting funding for training? (Funding for requested No
training should be requested in the Equipment Additional Funding
section).
10. If you are not requesting training funds through this application, will Yes
you obtain training for this equipment through other sources?
12 of 17 07/09/2012 9:10 Ab1
ApplicationNmnber: EiVIW-2012-FR-00337 https://eservices.fema.gov/FemaFireGranUfiregrandjsp/fire2012/applicati...
Regional Equipment -Narrative
Section # 1 Project Description: In the space provided below include clear and concise details regarding your
organization's project's description and budget. This includes providing local statistics to justify the needs of your
department and a detailed plan for how your department will implement the proposed project. Further, please describe
what you are requesting funding for including budget descriptions of the major budget items, i.e., personnel, equipment,
contracts, etc.?'3000 characters
This project will replace non-P25 800 MHz and conventional VHF radios with P-25 compliant multi-band VHF/700/800
radios. The grant will fund the purchase of 50 mobile radios ($278,000), 77 portable radios ($387,079), and 9 base
station radios ($49,950). The new equipment will allow all four agencies to make use of ebsting regional infrastructure
to improve both operable and interoperable communications.
Radio communications in the region use multiple frequency bands and radio systems. The City of San Antonio and
Bexar County jointly operate a proprietary (EDACS) 800 MHz system. The City of Live Oak operates an 800 MHz
EDACS system and a P-25 700/800 MHz system. The Lower Colorado River Authority (LCR.4) operates a P-25 700
MHz system covering a large part of central Texas. The Live Oak P-25 system is linked fo the LCtZ4 system, providing
enhanced coverage for users with 700 MHz capable equipment. Fire departments in Comal and Guadalupe Counties
communicate using conventional VHF frequencies, with some upgrading to digital VHF. A P-25 VHF system is being
installed in Guadalupe County using a 2011 AFG.
The four agencies included in this regional project are all members of the Combined Emergency Services Organization
(CESO), a coalition of eleven departments serving the area northeast of San Antonio and portions of unincorporated
Bexar, Comal, and Guadalupe Counties. All of the CESO departments provide automatic mutual aid to each other,
including Randolph AFB. All departments have standing mutual aid agreements with other non-CESO departments and
the City of San Antonio. All have signed the Alamo Area Council of Governments regional mutual aid agreement
covering the twelve-county area surrounding San Antonio.
Most of the CESO departments, including the four project departments, use the Live Oak EDACS system for
day-to-day communications. Some use the P-25 system. Others use the San Antonio system or VHF. The EDACS and
P-25 systems are linked together so users of both systems can talk to each other. The EDACS system is scheduled to
be deactivated on 1 January 2015. All users must upgrade to P-25 equipment before then or face a loss of radio
communications.
Effective radio coverage area is another issue. The Live Oak system consists of a single radio tower located in Live
Oak. The tower site is adequate for those users close to Live Oak, but does not provide reliable communications for
portions of Schertz, Cibolo, Converse, and their county areas. In-building coverage is of special concern for fire fighter
safety. Plans fo increase coverage by adding an additional tower site are cost prohibitive at this time. Reliable coverage
in these areas is provided by the LCRA 700 MHz system. Schertz EMS routinely transports patients to hospitals in New
Braunfels, Seguin, and northwest San Antonio. Radio communications with dispatch are unreliable from these locations
using the Live Oak System.
Section # 2 Cosf/Benefit: In the space provided below please explain, as clearly as possible, what will be the benefits
your department or your community will realize if the project described is funded (i.e. anticipated savings and/or
efficiencies)? Is there a high benefit for the cost incurred? Are the costs reasonable? Provide justification for the budget
items relating to the cost of the requested items. '3000 characters
This project provides the most cost effective solution for enhanced radio communications throughout the region. The
new multiband band radios will provide access to the LCRA system, significantly increasing regional radio coverage
area without the need for expensive new infrastructure. The new radios also eliminate the need for a separate VHF
radio and the future need to replace conventional equipment with digital equipment. Eliminating the VHF radios reduces
maintenance costs and avoids additional acquisition costs.
Section # 3 Statement of Effect: How would this award affect the daily operations of your department (i.e., describe
how frequently the equipment will be used or what the benefits will provide the personnel in your department)? How
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would this award affect your department's ability to protect lives and property in your community? *3000 characters
The radio equipment purchased under this grant will have an immediate effect on the day-to-day operations of all four
departments. Having radios capable of operating on both 700 & 800 MHz will allow seamless roaming between the Live
Oak and LCRA systems, resulting in reliable communications throughout the regional response area. Fire fighter safely
will be significantly enhanced with better in-building coverage provided by both systems. The new radios will also ensure
continued communications with our mutual aid partners. The multiband capability of the new equipment will allow direct
communication with VHF agencies without fhe need for expensive and complicated patches and switches.
* Section # 4 In the space provided below include details regarding your organization's request not covered in any other
section. '3000 characters
Mutual aid is essential to providing adequate fire protection throughout the CESO region. No department has the
resources needed to safely fight a building fire or a large wildland fire. We all work together. Interoperable radio
communications are crucial to safe, coordinated operations.
In addition to local mutual aid, Schertz Fire Rescue also participates in the Texas Intrastate Fire Mutual Aid System
(TIFMAS). Under TIFMAS, Schertz Fire has deployed apparatus and personnel to assist in fighting large wildfires
throughout the state. Multiband radios will provide interoperable VHF communications with the Texas Forest Service and
other responders during TIFMAS deployments.
Schertz EMS plays a key role in disaster medical response throughout central and south Texas. As a part of Texas
Emergency Medical Task Force 8, Schertz EMS units aril personnel deploy statewide to assist with medical evacuation
and transport during hurricanes, floods, and other disasters. Having 700 MHz-capable radios will provide interoperability
with responders from other parts of the state.
All radio equipment purchased under this grant will be P-25 Phase I compliant, Phase II capable, and meet all
requirements of the Texas Statewide Interoperability Communications Plan.
Budget
Budget Obiect Class
a. Personnel ~ 0
b. Fringe Benefits $ 0
c. Travel $ 0
d. Equipment $ 715,029
e. Supplies ~ p
f. Contractual $ 0
g. Construction $ 0
h. Other $ 0
i. Indirect Charges $ p
j. State Taxes $ 0
Federal and Applicant Share
Federal Share $ 572,024
Applicant Share $ 143,005
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ApplicarionNrnnber: EMW-2012-FR-00337
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Federal Rate Sharing (%) 80/20
' Non-Federal ReSOUfCBS fThe combined Non-Federal Resources must equal the Applicant Share of $ 743,005)
a. Applicant $ 143,005
b. Stale $ p
c. Local $ p
d. Other Sources $ 0
If you entered a value in Other Sources other than zero (0), include your explanation below. You can use This space to
provide information on the project, cost share match, or if you have an indirect cost agreement with a federal agency.
Total Budget $ 715,029
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Narrative Statement
For 2011 and on, the Narrative section of the AFG application has been modified. You will enter individual
narratives for the Project Description, Cost-Benefit, Statement of Effect, and Additional Information in the
Request Details section for each Activity for which ycu are requesting funds. Please return to the Request
Details section for further instructions. You will address the Financial Need in Applicant Characteristics II
section of the application. We recommend that you type each response in a Word Document outside of the
grant application and then copy and paste it into the spaces provided within the application.
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ApplicaNonNumber: EM6V-2012-FR-00337
Submit Application
https: //eserv ices.feroa.gov/FemaFi reGrant/firegrant/j sp/fire2012/applicati...
Application Area Status
Overview Complete
Contact Information Complete
Applicant Information Complete
Applicant Characterisiics (I) Complete
Applicant Characteristics (II) Complete
Department Call Volume Complete
Request Information Complete
Request Details Complete
Budget Complete
Narrative Statement Complete
Assurances aril Certifications Complete
PLEASE READ THE FOLLOWING STATEMENTS BEFORE YOU SUBMIT.
YOU WILL NOT BE ALLOWED TO EDIT THIS APPLICATION ONCE IT HAS BEEN SUBMITTED. If you are
not yet ready to submit this application, save It, and log out until you feel that you have no more
changes.
When you submit this application, you, as an authorized representative of the organization applying for
this grant, are certifying that the following statements are true:
To the best of my knowledge and belief, all data submitted in this application are true and correct.
This application has been duly authorized by the governing body of the applicant and the applicant will
comply to the Assurances and Certifications if assistance is awarded.
To sign your application, check the box below and enter your password in the space provided. To submit your
application, click the Submit Application button below to officially submit your application to FEMA.
Note: the primary contact will be responsible for signing and submitting the application. Fields marked with an
are required.
I, David Covington, am hereby providing my signature for this application as of O6-Jul-2012.
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