05-24-2012 Reg Mtg MinutesSS(C1H[1C1RZ~['7L
ECONOMIC DEVELOPMENT
MINUTES
CITY OF SCHERTZ
ECONOMIC DEVELOPMENT CORPORATION
BOARD OF DIRECTORS
Regular Meeting
May 24, 2012
The City of Schertz Economic Development Corporation (SEDC) Board of Directors met for a Regular
Meeting on Thursday, May 24th, 2012 at 6:00 pm. in the City Council Chambers, 1400 Schertz Parkway,
Schertz, Texas.
1. Call to order
Vice President called the meeting to order at 6:00 p.m. and welcomed everyone in attendance.
2. Roll Call
Board of Directors:
Angelina Kiser, Vice President
Tim Brown, Treasurer/Secretary -Arrived at 6:05pm
Roy Richard
Marvin Thomas
Rosemary Scott
Matthew Duke
Staff:
David Gavin, SEDC Executive Director
Brian James, Executive Director
James Walters, Finance Analyst
Kyle Kinateder, EDC Analyst
Patty Horan, Administrative Assistant
Board Members Absent:
Harry Whitney, President
Others Present:
Morrison Woods -UTSA/Small Business Development Center (SBDC)
Richard Sifuentes -UTSA/SBDC
Sharon Miller -UTSA/SBDC
Robert Brockman
3. Public comment
None
ITEMS FOR INDIVIDUAL CONSIDERATION:
4. Consider/Discuss/Act on approval of the Minutes for the Regular Meeting held on April 19th, 2012
A motion to approve the Minutes for the Regular Meeting held on April 19th, 2012 was made by Mr. Thomas.
Seconded by Mr. Richard. Motion passed unanimously.
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5. Update on UTSA/Small Business Development Center (SBDC) Satellite ®ffice in New Braunfels
(Morrison Woods/Director)
Mr. Gavin introduced Nh:. Woods, SBDC Director, to the Board. Mr. Woods thanked the Board for supporting
this outreach regional approach funded by the Cities of New Braunfels, Schertz, and Seguin through an Agreement
with The Center for Entrepreneurship located in New Braunfels gear to aid, advise, and assist small businesses in
Corral and Guadalupe County. He briefed the Board on the organization's background, mission, performance
review, and went over the information provided in the Half-Year Report-FY 2012 Qan.1 - Mar.31, 2012). Mr.
Woods reported that the UTSA SBDC Satellite Office counseling activities were very strong but no workshops
were conducted during the quarter. The SBDC exceeded or met most of its goals except for training, The
distribution of counseling client activity was well distributed between the counties.
Mr. Gavin questioned the reported number of activities performed outside the boundaries of the three funding
communities and expressed concern for the City's financial resources not being spent on the three investing
partners. Mr. Woods responded by explaining that the SBDC also has a rural program that operates from New
Braunfels and regional funding to help other surrounding communities such as Marion and Cibolo and others
within the counties comes from that fund. Next report will show only activities performed within the partnering
Cities.
NIr. Gavin explained that due to being subject to a very open public process, we require a higher level of
transparency and the Quarterly Reports should show not only the number of local clients being assisted but also
information that is not protected by State Statute or potentially damaging to the business and its efforts. Mr.
Woods responded by explaining that the SBDC is highly sensitive to the clients' requests for confidentiality,
nonetheless, they'll explore other options to provide information to meet transparency requirements for the City's
constituents.
The Board interacted by commenting and asking questions during the briefing. No action was taken.
6. Update on Apri12012 Monthly Financial Reports (James Walters/Finance Analyst)
Mr. Walters, Finance Analyst, provided a briefing on the SEDC Monfllly Financial Revenue and Expense Reports
for the Month of Apri12012.
7. Update on SEDC Cost Savings Measures and Controls - To Date (David Gavin/SEDC Executive
Director)
Mr. Gavin went over all items listed on the SEDC Cost Savings Measures and Controls Report. Highlights
included:
® OperationalImprovements
® Cost Control Measures
® Proposed FY 2012 Budget
® Legal Services
8. Consider/Discuss/Act on Draft - SEDC FY 2013 Budget (David Groin/SEDC Executive Director)
Ml. Gavin went over the SEDC FY 2013 Budget Draft He emphasized the significant effort to organize, prioritize
and establish a budget that demonstrates responsible stewardship for public resources entrusted to our care,
oversight and management. Mr. Groin reported a decrease in the proposed SEDC Operations Budget by 19.7%
from the previous year. This decrease incorporates both proposed operation efficiencies and adjustments to the
existing personnel schedule. Mr. Gavin made the recommendation and requested authorization from the Board to
present the SEDC FY 2013 Budget Draft to the City Manager so dzat he can start the review process. Board
concurred all in favor of the recommendation.
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A motion authorizing the EDC Executive Director to present the SEDC FY 2012 Budget Draft as introduced
during this session to the City Manager was made by Mr. Thomas. Seconded by Mr. Richard. Motion carried
unanimously.
9. Director's Report:
Mr. Gavin provided progress report on current projects. Highlights included the following:
• Updates on existing projects:
1. Caterpillar Phase II Expansion
o Steadfast progress on construction for Phase II.
o Phase III is already under design.
2. Project Wellness -Baptist Emergency Hospital
0 40K sq. ft. Facility expected to be fully operational in 2013.
3. New Restaurants
o Mama Margie's -Mexican Restaurant
o Raising Cane's -Chicken Fingers
Mr. Gavin provided a summary of experiences and knowledge acquired during his attendance to the following
events:
Updates on events attended and to be attended:
1. TEDC Sales Tax Workshop -Houston - 5/4/2012
o Obtained current status on PIA/OMA accreditation
2. Sysco Open House Celebration - 5/5/2012
3. 10/35 ED Alliance
o SAE World Congress 2012, TexasOne Program, Detroit, MI. 4/22-26/2012
o TexasOne Program Business Recruitment Mission to New York - 5/8-9/2012
o Monthly Meeting in New Braunfels
4. Schertz Chamber of Commerce
o Monthly Luncheon
o Annual Shootout -Event Mixer
10. Requests by Board Members to Director for information
No information requested.
11. EXECUTIVE SESSION -Called in accordance with Section 551.087 of the Texas Government Code,
Deliberation Regarding Economic Development Negotiations; Closed Meeting. The governmental body is not
required to conduct an open meeting (1) to discuss or deliberate regarding commercial or financial information
that the governmental body has received from a business prospect that the governmental body seeks to have
locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is
conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a
business prospect described by Subdivision (1)
• Project Cold
• Project Good Neighbor
• Project Bluebonnet
Start Time: 7:25 p.m.
End Time: 7:29 p.m.
Reconvened to Regular Session at 7:30 p.m.
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12. Discussion and appropriate action deemed necessary as discussed during executive session
No action was taken.
13. ADJOURN
Vice President adjourned the meeting at 7:31 p.m.
PASSED AND APPROVED THIS 28th DAY OF JUNE, 2012.
Angelina Kiser -Vice President
Tim Brown/ Sec ~ tary/Treasurer
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