03-05-2012SCHERTZ PUBLIC LIBRARY ADVISQRY BQARD MEETING
March 5, 2012
Members Presents: Sonia Samora, Laura Wilson, Bobbie Boyce, Neota Brady, Carol Cyr, Sandy
Keiser, Pattie Lovelady, Mary McAllister, Roger Sturdy, Margaret Riley, Ruth Tienor, Patti
Dilworth, Gail Douglas
Visitors: None
CALL TO ORDER: Sonia Samora tailed the meeting to order at 6:59 pm
REGULAR AGENDA:
1. Minutes -Consideration and/or action regarding the. approval of the minutes of
February b, 2012.
Ruth Tienor moved to accept the February minutes as corrected. Margaret Riley
seconded. February 6, 2012 corrected minutes were approved.
2. Treasurer's Report -Consideration and/or action regarding the approval of the
February 2012 Treasurer's Report.
February book store sales were $ 2094.82 which includes the final numbers from the
book sale for the two days in February of $ 582.1b.
Carol Cyr moved to accept the Treasurer's Report as presented. Ruth Tienor
seconded. February Treasure's Report was approved.
3. Librarian's Report -Librarians will report on the following items:
No February 2012 Library usage statistics were presented -Melissa Uhlhorn was not
in attendance.
No February 2012 -Library programs and program statistics were presented -
Mclissa Uhlhorn was not in attendance.
February 2012 Library Fundraising Statistics were presented by Gail Douglas
"Writing The Next Chapter" the numbers from August of 2011:
Donations from Mr. White: 1,000,000.00
Interest: 140,035.20
Gifts and Pledges: 512,861.12
Grants: 20,000.00
Pig bonations: 9252.09
TOTAL: 1, 682,148.41
The money was given to the city as of September any money collected will go the
Foundation.
4, Bookstore Committee Report: Committee will report on the following items:
General operation of the bookstore during the months of February 2012.
Ruth Tienor reported the volunteer schedule is set with a substitute available.
Juan Thorn has begun scanning the codes for the online book sales.
Discussion of lack of petty cash far change when purchases were made in the
bookstore: Laura Wilson will leave an envelope that has 4- $5.00 bills into total
20.00. This should help with the option of leaving up to 30.00 if more is needed.
Book Sale for April is pending- currently not enough donations. A decision will be
made at the April meeting.
DISCU55lON & POSSIBLE ACTION
5, Discussion and Possible Action on Summer Reading Program Expenditures
Discussion on budget for summer reading programs for both children and adults.
Adult Summer Readin Pro ram:
Lizzi presented the adult summer reading program: "Schertz Public Library Adult
Summer Reading Club 2012 Reading Olympics: Go for the Gold". Program is set to
begin on June 1St to July 20th. Last year 145 adults enrolled in the program.
Participants will log minutes read by 10 minute increments on Reading log sheets
trying to achieve Gold, Silver and Bronze.
Summer adult games and programs consist of: Olympics Trivia Game, Seek and Find
Challenge, Wii Olympics, Computer classes, Quitter's Bee, Resume' Workshop, Team
Scattergories
Each participant in the adult reading program will be registered one time far the
grand prizes. Prizes consist of Kindle, Ipod Shuffle, sports bags, water bottles and
gift appreciations.
Budget requested: 1200.00
Mary McAllister moved to accept the adult summer reading program budget as at
1200.00. Neota Brady seconded. The motion was accepted.
CHILDRENS SUMMER READING PROGRAM:
April presented the children's summer reading program. Last year the reading
program had 2000 participants. The theme is: Get A Clue... At The Library! Texas
Reading Club 2012. The children's program will be divided into age appropriate
reading groups "The Rubber Ducky Club" for toddlers (0-35 months), Pre-K Reading
Game (3-4 years old), for example. Each group will receive age appropriate prizes.
The children's program will start on June 15t to July 20t" same as the adult program.
Cali and April have 99 summer programs for the children's program.
Budget requested 2500.00
Pattie Lovelady moved to accept the children's reading program budget as 2500.00.
Carol Cyr seconded. The motion was accepted.
6. Discussion and, Possible Action on Library Expenditures-
The board reviewed the itemized wish list that Gail presented. For the April to June
quarter the baard chose to do the landscaping -cleaning, planting, mulch, and
flagstones for all beds around the library. The landscaping estimate is 2600.00.
Ruth Tienor made a motion to accept far the first quarter to include the summer and
adult reading programs at 3700.00 and the landscaping at 2600.00 totaling 6300.00.
Mary McAllister seconded. The motion was accepted.
Gail will present at the next meeting a prioritized list of the remaining three quarters
with al! four quarters to total 20,000.00.
7. Discussion and Possible Action on Volunteer Luncheon-
Volunteer Luncheon will be April 14t" with April 21St as the second choice. The
Luncheon will beheld at LaCabana ar catered by Jason's Deii. "White elephant"
prizes will be in a game format. The "White Elephant" will be donated at the next
meeting by the Library board members. A committee will present the findings at the
next April meeting.
Mary McAllister made a motion that we have a volunteer luncheon in April. Ruth
7ienor seconded. The motion was accepted as presented.
ANNOUNCEMENTS:
8. Items by the Lilarary Board Members -Briefing and Discussian on the fallowing
items:
• Correspondence received by the Secretary - Nane received
A sympathy card was signed by board members and sent to Juan Thorn's
family.
• Announcements by Library Board Members - No announcements by
board members,
• Call for items to be included on next agenda- Discuss remaining quarters
prioritized by Gail, finalize the volunteer luncheon, gift card for Johnny
for the use of his trailer.
ADJOURNMENT:
Margaret Riley moved to adjourn and Laura Wilson seconded. Motion carried.
Next meeting is Monday, April 2, 2012.
Sonia Samora, Chairman
Shonale Burlce, Secretary