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10-15-2012 Minutes SCHERTZ PARKS AND RECREATION ADVISORY BOARD MEETING: October 15. 2012 Minutes LOCATION: 1400 Schertz Parkway, Schertz, Texas Municipal Complex Council Chambers Board Members present: Dr. Mustapha Debboun, Chairman, Robert Wallace, Vice-Chairman, Mark Davis, Samm Henness, Harriet Higgs, Patrick Russell, and Fae Simmons. Staff present: Brian James, Executive Director Development, George Logan, Parks, Recreation and Community Services Director, and Sandy Bryant, Sr. Administrative Assistant. Others present: Fred Archer, Robert Brockman, Clare Layton, Steven Layton and Joel Tanner. Call to order. The meeting was called to order by Dr. Mustapha Debboun, Chairman at 5 :34 p.m. Hearing of residents: Mr. Joel Tanner spoke regarding the sighting of rare birds at Crescent Bend Nature Park. A Ruddy Ground-Dove that is listed on the National Rare Bird List has been sighted at Crescent Bend Nature Park and visitors from Austin, Round Rock and other areas are coming to visit the Park. These people are buying gas and food and staying in hotels in Schertz. There have also been sightings of a Ringed King Fisher. Reeular Agenda: Agenda Item No. 1. Minutes. Consideration and/or action regarding the approval of the minutes of the August 27, 2012 and the September 24, 2012 Schertz Parks and Recreation Advisory Board regular meetings. Motion was made to approve the minutes from the August 27, 2012 and the September 24, 2012 Schertz Parks and Recreation Advisory Board regular meetings. Motion: Second: Ayes: Robert Wallace, Vice-Chairman Harriet Higgs Robert Wallace, Vice-Chairman, Harriet Higgs, Dr. Mustapha Debboun, Chairman, Mark Davis, Samm Henness, Patrick Russell and Fae Simmons. None None 7-0 Nays: Abstains: Approved: Agenda Item No.2. Parks Advisory Board Recognition Committee Report. Dr. Debboun, Chairman stated there were no updates. Ms. Samm Henness stated she would like to nominate Mr. Robert Brockman for recognition. Dr. Debboun requested she submit the nomination to the committee. Agenda Item No.3. Parks Advisory Board Wish List for 2012 Committee Reports. The following reports were submitted by the Committee Chairpersons: A. Mission Statement-Chairperson Mr. Patrick Russell. The Mission statement has been completed. B. Auditing the Parks Master Plan-Chairperson Mr. Mark Davis. Mr. Davis has met with Mr. George Logan, Mr. Chuck Van Zandt and the IT department and the parks survey is now available on the website and will be active for 60 days. Once completed the survey will be used to update the Parks, Recreation and Open Space Master Plan and can also be used to update the Board's Wish List for 2013. C. Hike and Bike Trails-Chairperson Ms. Aundra Davis. Ms. Davis was not available at this meeting. D. Skate Board Park-Chairperson Ms. Harriet Higgs. This update will be given under Item No.4. F. Liaisons with other cities-Chairperson Dr. Mustapha Debboun. Dr. Debboun had no update on this item. Agenda Item No. 4. Youth Activities in Schertz. Mr. George Logan briefed the skate park has been reviewed by the lawyers and after a final review will be presented to City Council for approval around the second week of November. Agenda Item No.5. Parks Proiects Updates. Mr. Logan updated the board on the Natatorium project stating the City is still coordinating an agreement with the school district and the YMCA for their participation and help in funding for this proj ect. Mr. Logan noted the Animal Services adoption center and Dog Park will be out for bid the end of October. They are looking into a possible second dog park at the old Animal Services facility. Mr. Logan stated the Soccer and Ball fields construction should go out for bid in mid-November. Agenda Item No.6. Parks Maintenance Update. Mr. Van Zandt was unavailable for this meeting so the maintenance update was postponed to the next meeting. Requests and Announcements: Agenda Item No.7. Request by Advisory Board Chairman and Board members for items to be placed on a future Board agenda. The Board requested the following items be placed on future agendas: . Participation in the Festival of Angels. . Update on the post and cable project at Crescent Bend Nature Park. . Recognition Committee report. . Wish list Committee Reports. . Youth activities update. . Parks Projects and Parks Maintenance updates. Agenda Item No.8. Announcements by Advisory Board Chairman and members. Dr. Debboun, Chairman thanked Mr. Logan, Ms. Bryant and the Parks Board for their support. Agenda Item No.9. Announcements by City Staff. Ms. Bryant stated that terms were expiring for Board members Aundra Davis, Sally Macias and Patrick Russell. If the members wish to remain on the board they need to fill out an application and submit it to the City Secretary's office before Tuesday, November 13, 2012. The scheduled date for the next Board meeting would be November 19,2012. Adiournment: Motion was made to adjourn the meeting at 6:30p.m. Motion: Second: Ayes: Harriet Higgs Robert Wallace, Vice-Chairman Harriet Higgs, Robert Wallace, Vic-Chairman, Dr. Mustapha Debboun, Chairman, Mark Davis, Sam Henness, Patrick Russell and Fae Simmons. None None 7-0 Nays: Abstains: Approved: I (~_.~._-_.~~) \ \ AIk: \;-J~\J t ,/ (\ /77( ~~^--- Chairkan, Patks and/Recreation Advisory Board -:t~vd ~retary, CitY of Schertz ~.f.