03-05-2013 Minutes1V1<iiN-UTES
REGULAR MEETING
March 5, 2013
A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on March 5,
2013, at 6:00 p.m., in the 1=Ial Baldwin Municipal Complex Council Chambers, 1400 Schertz
Parkway, Building #4, Schertz, Texas. The following members present to-wit:
Mayor Michael R. Carpenter
Councilmember Jim Fowler
Councilmember George Antuna, Jr.
Mayor Pro-Tem Cedric Edwards, Sr.
Councilrnember David Scagliola
Councihnember Sydney H. Verinder
Staff Present:
Executive Director John Bierschwale
Executive Director Brian James
City Attorney Michael Spain
CALL TO ORDER:
City Manager John C. Kessel
Executive Director David Harris
Chief of Staff Bab Cantu
City Secretary Brenda Dennis
Mayor Carpenter called the Regular Meeting to order at 6:01 p.m.
INVOCATION AND PLEDGES OF ALLEGIANCE TO THE FLAGS OF THE UNITED
STATES AND THE STATE OF TEXAS.
Reverend Stephen Prescod, with the Church of the First Born gave the invocation followed by the
Pledges of Allegiance to the Flags of the United States and the State of Texas.
Mayor Carpenter recognized and welcomed the following who were in the audience this evening:
Commissioner Jim Wolverton, Guadalupe County Precinct #3
Mr. Eddie Zamora who is currently n~nning for the United States Congress District 1S
City Events and Announcements
• Announcements of upcoming City Events (D. Harris/J. BiexschwaleB. James}
Mayor Carpenter recognized Executive Directors Brian James and David Harris who announced
the following upcaming events:
• March 2 through March 17, 2013, Schertz Annual Spring Clean Up -drop off event
for citizens in conjunction with Bexar Waste, 2221 FM 3009 from 5:00 a.m. to 6:00
p.m. daily -free of charge to residents with proper identification. Contact Bexar
Waste at 566-5454, Public Works 619-1500, or 311.
• Sunday, March 10, 2013 is Daylight savings time -Spring forward an hour
+ Wednesday, March 20, 2013, Employee Remembrance Day, noon at 10 Commercial
.Place
• Saturday, March 23, 2013, Plant and Play Day, Schertz Piayscape
• Wednesday, March 20, 2013, Anti-Smoking Event at the Schertz Playscape, times to
be determined.
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• Saturday, Apri120, 2013 Absolute Jazz Event at Pickrell Park
• Announcements and recognitions by City Manager (J. Kessel)
Mayor Carpenter recognized City Manager John Kessel who thanked the Finance
Department for the work they have been doing with the external auditor. Mr. Kessel also
thanked the Finance Department for the extra work they have been doing to develop long
range development tools for the upcoming budget.
Proclamation
• Proclamation recognizing the "Train a Dog/Save A Warrior Program" (Mayor Carpenter)
Mayar Carpenter played the for the audience the video regarding a "Train aDog/Save A
Warrior Program." Mayor Carpenter recognized Mrs. Carolyn Keiser and several Veterans
wha were in the audience this evening. Mayor Carpenter xead and presented the
proclamation to Mrs. Carolyn Keiser.
Workshop ttetn
• Discussion and direction regarding the final design of the Atumal Adoption Center. {B.
JameslP. Gaudreau)
Mayor Carpenter recognized Owner Representative Phil Gaudreau who stated the Animal
Adoption Center as cunentiy designed presents an opportunity to become the primacy
Animal Services Facility and allow the closing of the existing facility. The current pricing of
$1,800,000.00 does not allow the construction of the left side of the building containing 32
additional kennels. In order to accomplish the full build-out of the facility additional funds of
$100,000.00 - $125,000.00 would need to be added to the existing bond funds available. If
this facility was completely built-gut with the additional kennels, the existing facility would
no longer be needed on a daily basis as adequate capacity would exist to accommodate
standard daily operations.
It was the consensus of the Council to have Mx. Gaudreau proceed with the process for the
Animal Adoption Center as presented. Mayor Pro-Tem Edwards stated he would like to see
pricing costs associated with carrying a wainscot of stone around the sides and rear of the
building with HardiePiank (or similar} materials above.
Presentations
• FY 2411-12 Comprehensive Annual Financial Report {CAFR) {J. KessellJ. Santoya & D.
Fraser)_
Mayor Carpenter recognized Mrs. Debbie Fraser, CPA, of Armstrong, Vaughan &
Associates, and Finance Director Juan Santoya provided a briefing on the recent audit. She
stated the City has received the Certificate of Achievement fox Excellence Award in
reporting for the past 27 years.
Hearing of Residents
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This time is set aside for any person who wishes to address the City Council. Each person should f II
out the speaker's register prior to the meeting. Presentations should be limited to no more than 3
minutes.
All remarks shall be addressed to the Council as a body, and not to any individual member thereof.
Any person making personal, impertinent, or slanderous remarks while addressing the Council may
be requested to leave the meeting.
Discussion by the Council. of any item not on the agenda shall be limited to statements of specif c
factual information given in response to any inquiry, a recitation of existing policy in response to an
inquiry, andlor a proposal to place the item on a future agenda. The presiding officer, during the
Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak
in the order they have registered.
Mayor Carpenter recognized the following who spoke:
Ms. Marianna Williams, Leadership Student with Kung Jung Mu Sul of Schertz came
forward inviting Council to attend the March birthday celebration, this Friday, March 8,
2013. Ms. Williams announced that the students with Kung Jung Mu Sul will be performing
at the San Antonio Rampage event which will be held at the AT&T center, she also invited
Council to attend their Easter Egg Hunt March 29, 2013.
Mr. Grumpy "Ed" Azzoz, 528 Wayward Pass, who spoke regarding the need to work
together and the need to treat each other with respect.
Consent A enda Items
The Consent Agenda is considered to be selfr-explanatory and will be enacted by the Council with
one motion. There will be no separate discussion of these items unless they are removed from the
Consent Agenda upon the request by the Mayor or a Councilxnember.
Minutes -Consideration and/or action regarding the approval of the minutes of the Special
Pre-Budget Workshop meeting of February 22, 2013, and the Regulax Meeting of February
26, 2013. (J. Kessel/B. Dennis}
2. CAFR FY 2011-12 -Consideration and/or action regarding the FY 2411-12 Comprehensive
Annual Financial Report (CAFR). (J. KesseUJ. Santaya & D. Fraser)
3. Resolution No. 13-R-14 -Consideration and/or action approving a Resolution authorizing
an Interlocal Agreement with Guadalupe Regional Medical Center, and other mattexs in
connection therewith. (J. Bierschwale/S. Dyal}
The following was read into record:
RESOLUTION NO. 13-R-14
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING AN INTERLOCAL AGREEMENT WITH GUADALUPE
REGIONAL MEDICAL CENTER, AND OTHER MATTERS IN CONNECTION
THEREWITI-I
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4. Resolution No. 13-R-15 -Consideration and/or action approving. a Resolution authorizing
an Interlocal Agreement with Comal County District Attorney, and other matters in
connection therewith. (J. Bierschwale/M. Harris)
The following was read into record:
RESOLUTION NO. 13-R-15
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING AN INTERLOCAL AGREEMENT WITH THE COMAL COUNTY
DISTRICT ATTORNEY, AND OTHER MATTERS IN CONNECTION
THEREWITH
S. Resolution No. 13-R-13 -Consideration and/or action approving a Resolution authorizing
forms of a Camrraunity Facilities Agreement, Construction Performance Bond, and
Performance Escrow Agreement and other matters in connection therewith. (B..lames/M.
Spain)
The following was read into record:
RESOLUTION NO. 13-R-13
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING FORMS OF A COMMUNITY FACILITIES AGREEMENT,
CONSTRUCTION PERFORMANCE BOND, AND PERFORMANCE ESCROW
AGREEMENT, AND OTHER MATTERS IN CONNECTION THEREWITH
6. Ordinance No. 13-F-03 -Consideration and/or action approving Ordinance No. 13-F-03
Granting Cibolo Waste Incorporated, DBA Bexar Waste Inc., a Franchise for Municipal
Solid Waste Collection, Recycling, and Household Hazardous Waste Collection and Disposal
Program; iznposing provisions and conditions relating to the exercise of same; and providing
for penalties not to exceed $200 for violation thereof; repealing all Ordinances ar parts of
Ordinances in conflict with this Ordinance. Final Reading (7. Bierschwale/S. Willoughby)
The following was read iota record:
ORDINANCE NO. 13-F-03
AN ORDINANCE GRANTING CIBOLO WASTE INCORPORATED, DBA BEXAR
WASTE INC., A FRANCHISE FOR MUNICIPAL SOLID WASTE COLLECTION,
RECYCLING, AND HOUSEHOLD HAZARDOUS WASTE COLLECTION AND
DISPOSAL PROGRAM; IMPOSING PROVISIONS AND CONDITIONS RELATING
TO THE EXERCISE OF SAME; AND PROVIDING FOR PENALTIES NOT TO
EXCEED $200 FOR VIOLATION THEREOF; REPEALING ALL ORDINANCES
OR PARTS OF DRDINANCES IN CONFLICT WITH THIS ORDINANCE.
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Mayor Carpenter recognized Mayor 1'ro-Tem Edwards who moved, seconded by
Councilmember Scagliola to approve the consent agenda items 1 through 6. The vote was
unanimous with 1Yfayor Pro-Tem Edwards, Councilmem6ers Fowler, Scagliola, Antuna,
and Verinder voting yes, and no one voting no. Motion Carried
Roll Call Vote Confirmation
Mayor Carpenter recognized City Secretary Brenda Dennis who recapped the votes for agenda items
1, 2, 3,4,Sand6.
Executive Session
Mayor Carpenter recessed the regular meeting into executive session at 7: DO p.m.
Called under:
Section 551.071 Texas Government Code Deliberation regarding litigation, pending or
contemplated litigation;
Section 551.072 Texas Government Code -Deliberation regarding the purchase, exchange,
sale, lease, or value of real property, or real estate;
Section 551.074 Texas Government Code - Deliberation regarding personnel matters, policies,
duties, employment, and evaluation of certain public officials and employees;
Section 551.074 Texas Government Code -Deliberation regarding personnel matters and the
appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the City
Manager and City Secretary.
Section 551.087 Texas Government Code -Deliberation regarding Economic Development
Negotiations.
Reconvene into Regular Session
Mayor Carpenter reconvened into regular session al 9:27p.m.
7. Take any action deemed necessary as a result of the Executive Session.
No action taken.
Requests and Announcements
8. Announcements by City Manager
• Citizen Kudos
- • Recognition of City employee actions
_ _ • -New Departmental initiatives
' No other announcements provided.
.. ',s~.
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9. Requests by Mayor and Councilmembers that items be placed on a future City Council
agenda.
Mayor Carpenter recognized Councihnember Scagliola who requested staff bring back an
item for consideration regarcling filling the current vacancies that exist on Boards,
Commissions and Committees.
10. Requests by Mayor and Councihnembers to City Manager and Staff for information.
No inforfnr~tion requested.
11. Announcements by Mayor and Councilmembers
• City and community events attended and to be attended
• -City Council Committee and Liaison Assignments
• Continuing education events attended and to be attended
~ Recognition of actions by City employees
• Recognition of actions by community volunteers
• Upcoming City Council agenda items
Mayor recognized Councilmember Scagliola who thanked staff for alX their woxk on the
xecent Wilenchik Walk for Life event held Saturday, March 2, 2013.
Councilmernber Antuna stated that Friday, March S, 2013, at 10:00 a.m. the San Antonio
Metropolitan Planning Organization will hold a meeting to discuss restructuring the board.
Adjournment
~4s there was no further business, the meeting was adjourned at
City Secretary, Brenda Dennis
R. Carpenter
03-OS-2013 Minutes