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06-04-2013 MinutesMINUTES REGULAR MEETING dune 4, 2013 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, an June 4, 2013, at 6;00 p.m., in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas, The following members present to-wit; Mayor Pro-Tem Cedric Edwards Councilmembex David Scagliola Councilmember Sydney Verinder Councihnember Jim Fowler Councihnember George Antuna Staff Presen#: Executive Director John Bierschwale Executive Director Brian James City Attorney Katherine Tapley Mayor Carpenter was absent. CALL TO ORDER: City Manager John C. Kesel Executive Director David Harris Chief of Staff Bob Cantu City Secretary Brenda Dennis Mayor Pxo-Tem Edwards called the Regular Meeting to order at 6:00 p.m. INVOCATION AND PLEDGES OF ALLEGIANCE TO THE FLAGS OF THE UNITED STATES AND THE STATE OF TEXAS. Pastor Ken Mitschke with Ward of Life Church gave the invocation followed by the Pledges of Allegiance to the Flags of the United States and the State of Texas. City Events and Announcements • Announcements of upcoming City Events (D. Harris/J. BierschwalelB. James) Mayar Pro-Tem Edwards recognized Executive Director of Support David Harris who announced the following upcoming events: • Sunda. 9, 2013 - 2013 Employee Picnic from 1:00 p.m. to 5:00 p.m. Pickrell Park large pavilion. Field Day Theme -Families Welcomef E Games, races, prizes food & drinks, swimming and much more. • Saturday, June 15, 2013 -Schertz Community-Wide Rummage Sale, bake sale, raffle, and silent Auction, Schertz Civic Center, 8:30 to 3:30 p.m. All proceeds go to victims of the recent tornadoes near Oklahoma City. Far more information please call Sherrie Sharp - 210- 886-8408. There will also be a special booth to accept donations of pet food and supplies. • Saturday, June 1 S, 2013 - 12~` Annual Wilenchik Memorial Doggie Dash starts at 8:00 a.m. Pickrell Park. Tuesda Jul 2 2013 -The United States Air Force Band of the West -Concert Band celebrating America ~- Schertz Civic Center starts at 7:00 p.m. 06-04-2013 Minutes Page - I - • Thursda. , Jules, 2013 -Let Freedom Run -- Sk Run/Fun Walk benefiting the Veterans Memorial Plaza - Schertz Civic Center 8:00 a.m. is registration, 9:15 a.m. SK Run/Fun Walk, • Announcements and recognitions by City Manager (J. Kessel) Mayor Pra-Tem Edwards recognized City Manager John Kessel who gave a special thank you to Mary Ybarra. He stated she is retiring and will be leaving in a couple of weeks and to please take the opportunity to stop by and let her know how much you have appreciated working wi#h her. Mr. Kessel stated that she has certainly been a pleasure to work with. WorkslaoA Discussion, consideration andfor possible action regarding franchises for municipal solid waste collection, recycling, household hazardous waste collection, and disposal programs, including a possible franchise with Rcpublic Services (J. Bierschwale/K. Tapley) Mayor Pro-Tem Edwards recognized City Attorney Katherine Tapley and Executive Director of Operations John Bierschwale who introduced this item stating the City of Schertz (the "City") received a letter from Republic Services requesting a franchise agreement with the City for industrial waste and recycling services. The City staff believes that the City Council should review the request and determine whether the City should entertain requests (including this request) far additional franchise agreements for municipal solid waste collection, recycling, household hazardous waste collection, and disposal programs. Any additional franchise agreements for municipal solid waste collection, recycling, household hazardous waste collection, and disposal programs should be at the same rate schedule as the existing franchise agreement with Cibolo Waste Incorporated, dba Bexar Waste Inc. In addition staff will have additional duties to collect and manage the billing for another franchise provider. Council discussed potential additional franchise(s) to include the request from Republic Services for municipal waste collection, recycling, household hazardous waste collection, and disposal programs. Staff recommended no additional franchises be issued at this time, as the curz•ent provider, Bexar Waste Inc., is doing an exceptional job. City Council concurred. Council also discussed doing an exclusive franchise with Bexar Waste. Council concurred to continue services with Bexar Waste and not allow an additional franchise with Republic Services at this time. Staff is to provide on an upcoming agenda an exclusive contract with Bexar Waste. Hearing of Residents; 06-04-2013 Minutes Page - 2 - Thrs time is set aside for any person who wishes to address the City Council. Each person should frll out the speaker's register prfor to the meeting. Presentations should be limited to no more than 3 minutes. - All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Discussion by the Council of any item not on the agenda shall be limited to statements of spec fc factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, andlor a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Mayor Pro-Tem Edwards recognized the following citizens who spoke: Mr. Ernest Bailey, 2717 Star Light Lane, who spoke regarding transparency and the need to put information on the website regarding the status of FM 78 and Main Street bands that were approved. Mr. Bailey also requested information be placed on the website of where the money is being spent on the other bond projects and who received the money. Mr. ,Bailey stated his concern where the City has gone from a reserve of 68% of spending in 2007 down to 10% spending reserve. He stated that the City needs to take a look at their debt, and transparency to the citizens. Mr. Grumpy Azzoz, 52$ Wayward Pass, who spoke against allowing another Municipal Waste Franchise. Mr. Azzoz also requested Council consider an exclusive contract with Bexar Waste as Council had requested earlier. Mr. Azzoz also made a comment regarding Management and employee relationships. Mr. Azzoz asked a question as to why the City Attorney and the City Manager sat on the dais. He stated that he has visited other cities and only the Mayor and Council sit on the dais. Discussion and Action Items Minutes -Consideration and/or action regarding the approval of the minutes of the Regular Meeting of May 28, 2013. (J. Kessel/B. Dennis) Mayor Pro-Tem Edwards recognized Councilmember Scagliola who moved, seconded by Councilmember Verinder, to approve the minutes of the Regular meeting of May 28, 2013, The vote was unanimous with Mayor Pra-Tem Edwards, Cauncilmembers Fowler, Scagliola, Antuna, and Verinder voting yes and no one voting no. Motion Carried. 2. Resolution No. 13-R-44 -Consideration andlor action approving a Resolution accepting the Semiannual Report with respect to the progress of the Capital Improvements Plan, and other matters in connection therewith. (B. James/L. Busch] The following was read into recoxd; Ob-04-2013 Minutes Page - 3 - RESOLUTION NO. 13-R-44 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS ACCEPTING THE SEMIANNUAL REPORT WITH RESPECT TO THE PROGRESS OF THE CAPITAL IMPROVEMENTS PLAN AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Pro-Term Edwards recognized Executive Director of Development Brian James who introduced this item, stating that Section 395.058 (c} (4) of the Texas Local Government Code requires the Capital Improvements Advisory Committee (CIAO) to file semiannual reports with respect to the progress of the capital improvements plan and report to City Council any perceived inequities in implementing the plan or imposing impact fees. Section 90-158 of the City's Code of Ordinance includes this same requirement. The CIAC is a citizen group made up of our current Planning and Zoning Commission, a real estate-type representative and a resident in the Extraterritorial Jurisdiction, all of whom are appointed by the City Council. Mr. James stated the report being presented covers October 1, 2012 through March 31, 2013. It is anticipated that the next report will be presented to Council in November 2014. Mr. James addressed question from Council regarding the loan that was taken out. Mr. James stated that the loan was taken out for water meter upgrade and that the loan was taken from the Capital recovery account -impact fees. Mr. James stated this was a loan that they have to pay back that was taken out in 2007, and have been paying that back to the impact fees. Mayor Pro-Tem Edwards recognized Councilmember Scagliola who moved, seconded by Councilmember Fowler, to appxove Resolution No. 13-R-44, accepting the semiannual report. The vote was unanimous with Mayor Pra-Tem Edwards, Councilmembers Fowler, Scagliola, Antuna, and Yerinder voting ye, and no one voting na. Motion Carried. Roll Call Vote Confirmation Mayor Pro-Tem Edwards recognized City Secretary Brenda Dennis who recapped the votes for the agenda items 1 and 2. Requests and Announcements 3. Announcements by City Manager ~ Citizen Kudos • Recognition of City employee actions ~ New Departmental initiatives No further announcements pr•avided. 4. Requests by Mayor and Councilme~nbers that items be placed on a future City Council agenda. 06-04-2013 Minutes Page - 4 - Mayor Pro-Tem Edwards recognized Councilmember Fowler who requested an item be placed on a future agenda regarding an update on our emergency response as it relates to the upcoming hurricane season and the potential flooding of the creeks within the City. City Manager John Kessel stated that City staff has recently updated the City's Emergency flan Annexes that were out of date, as well as update those that needed to be updated. He stated that as you saw a couple of weekends ago, we have excellent emergency response staffers who respond to flooding conditions. Mr. Kessel stated that staff is also doing an after action report from that event to see if there are any areas where we could improve our performance. Mr. Kessel referenced a report which was provided to Council on a project of a limited purpose Emergency Operations Center that will have data drops and telephone lines installed. He stated he also updated Council on organization structure of the Emergency Operations Center and our staff. Mr. Kessel stated that he would provide this update to Council along with the drainage and flood control information that was requested. Mayar Pro-Tem Edwards recognized Councilmember Antuna who requested staff prepare an exclusive Municipal Waste Franchise contract with Bexar Waste. 5. Requests by Mayor and Councihnembers to City Manager and Staff for information, No information requested. 6, Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers • Upcoming City Council agenda items Mayor Fro-Tem Edwards recognized Councilmember Scagliola who stated he attended the following events; Attended the Sweetheart Advisory Committee meeting last week, Friday, May 31, 2013 -Ribbon cutting at Dish Window Cleaning. Mayor Pro-Tem Edwards recognized Councilmember Antuna stated he attended the following events: San Antonio River Authority meeting where they had a presentation regarding flooding, drainage and the mechanisms they used to divert water and causalities. Mayor Pro-Tem Edwards recognized Councilmember Verinder who stated that he has set up an appointment with the Executive Director of the Schertz-Seguin Local Government Ob-04-2013 Minutes Page - 5 - _ _ V ~ ~ ~ ~~ 'q rv r== ~ .: -, ~-. -, 'w _ - , oar: r ~, .. ., ~'.~ ._.~,, ,,, p....... ._ .. ~ - - - ~ _. ~, - - r. _ _ r~ ~. ~ r ,a_ . ~. . ,.: ~ ~ . i ~ ~„ . ~ S~ ~ ~ ~ ° , ., _ _ - - -' i ~. .r .. ,. -f __ ~ _. .49.5:: ~1.