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06-18-2013 MinutesMINUTES REGULAR MEETING June 18, 2013 A Regular Meeting was held by the Scheitz City Council of the City of Schertz, Texas, on June 1 S, 2013, at 6:02 p.m., in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to-wit: Mayor Michael R. Carpenter Councilmember Jim Fowler Councilmember George Antuna Mayor Pro-Tem Cedric Edwards Councilmember David Scagliola Councilmember Sydney Verinder Staff Present: Executive Director John Bierschwale Executive Director Brian James City Attorney Katherine Tapley CALL TO ORDER: City Manager John C. Kesel Executive Director David Harris Chief of Staff Bob Cantu Ciry Secretary Brenda Dennis Mayor Carpenter called the Regular Meeting to order at 6:02 p.m. INVOCATION AND PLEDGES OF ALLEGIANCE TO THE FLAGS OF THE UNITED STATES AND THE STATE OF TEXAS. Mayor Carpenter gave the invocation followed by the Pledges of Allegiance to the Flags of the United States and the State of Texas. Mayor Cailaenter recognized Aiden Carlson with Troop 627 who was in the audience. Aiden came forward stating that he was here tonight working an one of his merit badges to achieve his Eagle Scout. Proclamations • Proclamation recognizing Sma11 Business week. (Mayor Carpenter/M. Titterington) Mayor Carpenter read and presented the Small Business week proclamation to Schettz Chamber President Maggie Titterington. City Events and Announcements • Announcements of upcoming City Events (D. Harris/J. Bierschwale/B. James) Mayor Carpenter recognized Executive Director of Support David Harz•is who announced the following upcoming events: • Monday, July 1, 2013 -Emergency Management Table Tap Exercise, 10:00 a.m. to Noon - Schertz Civic Center, Bluebonnet Hall • Tuesday, July 2, 2013 - No City Council meeting 06-1&2013 Minutes Page -1- • Tuesda Jul 2 2013 -United States Air Force Band of the West will be playing at 7:00 p.m. at the Schertz Civic Center. • Wednesda and Thursda Jul 3 and Jul 4`~' - 38t~' Annual Schertz Jubilee Celebration - Visit Schertz.com far detailed information. • Friday, July 12, 2013 ~- Texas Municipal League Region 7 Dinner, 6:00 p.m. in Leon Valley, more details will follow. if interested in attending please contact the City Secretary. Executive Director of Support David Harris introduced Events Coordinator Mary Spence who provided information on the upcoming 38`x' Annual Jubilee Celebration. Ms. Spence stated that the event starts on July 2, 2013 with the United States Air Force Band of the West playing at the Schertz Civic Center at 7:00 p.m. Please let her know if you would like tickets to the event. She stated that on July 3, 2013 the United States Air Force Band Rock Group performs at 6:00 p.m., and at 8;30 p.m. the Southe~~ Strangers perform. The carnival will open on July 3, 2013 through July 6, 2013 from 6:00 p.m. to 11:00 p.m. Thursday, July ~, 2013, 9:00 a.m. SK Race at the Visitors Center, at 2:30 p.m. the Apple Pie Baking, Melon Eating, and Barbecue Cook-Off Contests begin. She stated the Buddy Boy Texas performs at 7:00 p.m. and at 9:30 p.m. Chilton Vance will perfoi~n. Fireworks start at 9:15 p.m. • Announcements and recognitions by City Manager (J. Kessel) Mayor Carpenter recognized City Manager John Kessel who recognized Director of Finance Juan Santoya. Mr. Santoya presented to Mayor Carpenter, the Texas Comptroller Gold Leadership Circle award. This is a recognition given to local governments who strive to achieve a high standard of transparency on line. Mr. Santoya stated that this was a team effort he thanked Ms. Shelly Krause of the Purchasing and Asset Management Department and her assistance as well as other members of the Finance and IT Departments for assisting in gathering and submitting the information. Mr. Santoya stated that our goal is to provide this type of information on line for our citizens. Mr. Santoya stated that on the Texas Comptroller of Public Accounts website the City of Schertz listing will now display the Gald seal to indicate that we have received this award. Mayor Carpenter read the award. Mayor and Council congratulated staff, City Manager John Kessel recognized Police Chief Michael Hansen who introduced and recognized Corporal Steve Rolison who recently competed in the Texas Police Olympic Games last week. Corporal Rolison stated he received gold medals in the lOK and SK run which includes all age groups. He stated in his age group he received gold medals in the 800 and 1500 meter race, as well as receiving a bronze medal in the 400 meter relay. Chief Hansen also recognized the Police Department's newest member "Rambo" a 3 year old Dutch Sheppard and his trainer/handler Officer Jacob Gonzalez. Chief Hansen stated that Officer Gonzalez has started his handler certification training and that Rambo will be utilized as a narcotics dog and will be deployed in the next few weeks. Hearing of Residents: This tune is set aside fof• any pef•son tti~ho wishes to address the City Council. Each pe3son should fall out the speaket•'s register prior to the meeting. Pf•esentations should be limited to no mo1•e than 3 minutes. 06-18-2013 Minutes Page - 2 - .ill rerrrarks shall be addressed to the Council as cr body, and not to any individual rrrerrrber• thereof. Any person making personal, impertinent, or• slanderous r•errrar•ks ~¢~hile acldressing the Council Wray be requested to leave the meeting. Disczrssion by the Council of crny item not on the agenda shall be limited to statements of specific factual infor•rnation given in response to any in~triry, a recitation of existing policy in response to air ingtdry, and/or a proposal to place the item on a f rtarre agenda. The presiding officer, dur•irrg the Hearing of Residents portion of the agenda, ez~ill call on those persons ~~~ho have signed tip to speak fn the order they have registered. Mayor Cazpenter recognized the following citizens who spoke: Ms. Clare Layton, 12231 Lost Meadows Drive, who congratulated the City for achieving the top level of the Texas Comptroller of Public Accounts Gold Leadership Circle Awazd. She spoke on more transparency, She requested Council not place contract items on the consent agenda, She asked for items such as name of the prospective contractor, the contractor's home city, and the amount of money involved be included. Ms. Layton also addressed the use of Consultants. • Ms. Maggie Titterington, Schertz Chamber President who provided information regarding upcoming Chamber Events. • Mr. Robert Brockman, 1004 Elbel, who requested that agenda item 2 be taken off the consent agenda and discussed separately. • Ms. Melinda Steadman, 3133 Muntjac, who spoke regarding the placement of basketball goals. She expressed her concezns for it being in the nuisance ordinance and addressed other issues that were in the nuisance as well. • Matthew Thompson, 1196 FM 7$, who provided information on upcoming events at Kung Jung Mu Sul of Schertz, inviting members of Council to attend. Matthew provided a copy of the brochure of the upcoming events. Mayor Carpenter recognized Councilmember Scagliola who requested that agenda item 2 be removed from the consent agenda for separate action. Consent Agenda Items The Consent Agenda is considered to be self-explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request by the Mayor or a Councilmember. 1. Minutes -Consideration and/or action regarding the approval of the minutes of the Regular Meeting of June 11, 2013. {J. Kesel/B. Dennis) Reconrmefrd approval. 3. Resolution No. 13-R-49 -Consideration and/or action approving a Resolution authorizing a Cooperative Purchasing Agreement with the Harris County Department of Education (HCDE), and other matters in connection therewith. {J. Bierschwale/R. Duprat-Waldo} The following was read into record; 06-1$-2013 Minutes Page - 3 - RESOLUTION NO. f3-R-49 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A COOPERATIVE PURCHASING AGREEMENT WITH THE HARRIS COUNTY DEPARTMENT OF EDUCATION (HCDE), AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Carpenter recognized Councilmember Scagliola, who moved, seconded by Councihnember Veriinder to approve the consent agenda items 1 and 3. The vote was ruranimorts ~vitlr Mayor Pro-Tenn Erhvards, Corrncilnrerabers Fowler, Scagliola, Arrtrrrra and Verinder voting yes mrd no one voting no. Motion Carried Discussion and Action Items 2. Resolution No, I3-R-39 -Discussion and consideration and/or action approving a Resolution authoz•izing a Parks, Recreation and Community Services Department Naming Rights and Endorsement Policy and other matters in connection therewith. {B, James/G. Logan) The following was read into recoz•d: RESOLUTION NO. 13-R-39 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT NAMING RIGHTS AND ENDORSEMENT POLICY AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Carpenter recognized Parks, Recreation and Community Services Director George Logan who introduced this item stating that action requested of Council is to approve the revised policy incorporating the changes which authorizes a Parks, Recreation and Community Services Department Naming Rights and Endorsement Policy, This "Policy" is not intended to circumvent City of Schez•tz standard operating procedures/means to maintain or improve parks, recreational, and community facilities. Rather, this "Policy" provides for the enhancement of community facilities through donations provided by local benefactors and cozporations. The "Policy" identifies several categories that would qualify for naming rights and endorsements by the City Council of the City of Schertz. He stated it is important to note that all potential donations for naming rights, regardless of category, will be fully vetted through the City of Schertz management and legal staff before moving forward with this process. This will be accomplished in each case to ensure that bath the donor and the gift are appropriate and consistent with the City of Schez•tz mission statement. Mayor Carpenter recognized Mayor Pro-Tem Edwards, who moved, seconded by Councilmembez• Scagliola to approve Resolution No. 13-R-39. The vote was rrnanirrrorrs with Mayor Pro-Tear Edwards, Councihnenrbers Fo-vler•, Scagliola, Arrtrrrra and Verinder voting yes and no one voting rro. Motion Carried. 06- I $-2013 Minutes Page - ~ - ~, Ordinance No. f 3-T-18 - Consideration and/or action approving an Ordinance authorizing a budget adjustment to transfer personnel budget funds from Engineering Department to the Information Technologies Department; repealing all Ordinances or parts of Ordinances in conflict with this Ordinance; and providing an effective date. First Rending (B, JameslM. Clausen) The following vas read into record ORDINANCE NO. 13-T-1$ AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A BUDGET ADNSTMENT TO TRANSFER PERSONNEL BUDGET FUNDS FROM ENGINEERING DEPT TO THE INFORMATION TECHNOLOGIES DEPARTMENT; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE Mayor Carpenter recognized Executive Directors of Development Brian James who introduced this item stating that action requested of Council is to approve a budget adjustment transfers from the Engineering personnel budget to the Information Technologies personnel budget due to the reduction two (2) budget cycles ago when the open position for Administrative Assistant was un-funded. Since that time, administrative duties have been performed by the Department's technical staff. He stated the City Manager has determined that in order to better achieve its goals, it has become necessary to restore that position to the Department. It was determined that the best way to do so is to transfer a position of Administrative Assistant from the Engineering Department to the Information Technologies Department, This transfer will have no fiscal impact on the City and minimal changes to the Engineering Department as sufficient administrative support is available from Public Works. In order to provide necessary funds for the project, the City's FY 2012-13 Budget must be amended. Staff recommends approval of transferring $12,836 from the Engineering Department (173) to the Information Technologies Department (853) for the transfer of the position of Administrative Assistant. Mayor Carpenter recognized Councilmember Fowler, who moved, seconded by Councilmember Scagliola, to approve Ordinance No. 13-T-18 on first reading. The vote wrrs rrrrarrimous wit/t Mayor Pro-Teat Edwards, Corrncilnrerrtbers Fowler, Scagliola, Arrtrrrra arrd Verinder• voting yes arrd no one voting rro. Motion Carried. Roll Call Vote Confirmation Mayor Carpenter recognized City Secretary Brenda Dennis who recapped the votes far the agenda items 1 through 4, Requests and Announcements 5. Announcements by City Manager • Citizen Kudos 06-1 &2013 Minutes Page - 5 - • Recognition of City employee actions • New Departmental initiatives No f rr•ther crnnoz~ncernents prot~idec~ 6. Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. No items r•e~Iarested. 7. Requests by Mayor and Councilmembers to City Manager and Staff for information. Mayor Carpenter recognized Councilmember Verinder who requested additional information from the Water and Wastewater Consultant, He wanted to know if the consultant could provide information on what other cities were charging for their commercial and industrial rates. He would like to see how Schertz stacks up with other jurisdictions, Executive Director of Operations John Bierschwale stated that he will check with the consultant. If the consultant does not have this information, we can do a survey in the area with our department. He stated our numbers are shown in that report based upon the meter size, we will see if the others cities have a commercial and industrial rate and provide the information back to him. 8. Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments {see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers • Upcoming City Council agenda items Mayor Carpenter recognized Mayor Pro-Tem Edwards who stated he attended the Chamber of Commerce luncheon today and found the subject of leadership very informative, Mayor Pro-Tem thanked Maggie for what she has done with the Chamber. Mayor Carpenter recognized Councilmember Scagliola rvho stated he attended the fallowing events: • Friday, June 1 ~I, 2013, went to the Blue Bonnet Palace and saw a wonderful singer, a man by the name of Mr. Michael Carpenter who was singing lead vocalist with the Gary Glenn & the 20X Band. • Saturday, June 15, 2013, 12`x' Annual Wilenchik Memorial Doggie Dash. • Monday, June 17, 2013, Schertz Bank and Trust 100t~t Birthday celebration. s Tuesday, June 18, 2x13, Schertz Chamber of Commerce luncheon. Mayor Carpenter recognized Councilmember Antuna who stated yesterday he attended the monthly San Antonio -- Bexar County Metropolitan Planning Origination (MPO} meeting. He stated that they have been working on expanding the number of board members. MPO 06-18-2013 Minutes Page - 6 - had voted fora 19 member board, but due to some lobbying with VIA Metropolitan Transit, the Board voted to expand it to 21. Councilmember Antuna also stated he attended the Schertz Chamber luncheon today. Mayor Carpenter recognized Councilmember Verinder who stated he attended on Monday, June 17, 2013 the Schertz Bank & Trust 100th Birthday Celebration as well as the reception that evening. Mayor Carpenter thanked Councilmember Scagliola for his kind words stating that he did have the opportunity to stand up with the band Friday night and play. Mayor Carpenter stated he also attended the following events: • Saturday, June 15, 2013, 12th Annual Wilenchik Memorial Doggie Dash. Mayor Carpenter stated that he learned at this event that the Schertz Animal Control Facility is celebrating its 1 year anniversary as a "No kill for space facility". He congratulated the entire Animal Control department and the Schertz Humane Society for meeting that milestone. • Monday, June 17, 2013, Schertz Bank and Trust 100th Anniversary celebration. Executive Session Called under: Section 551.071 Texas Government Code Deliberation regarding litigation, pending or contemplated litigation; Section 551A72 Texas Government Code -Deliberation regarding the purchase, exchange, sale, lease, or• value of real property, or real estate; Section 551.074 Texas Government Code -Deliberation regarding personnel matters, policies, du#ies, employment, and evaluation of certain public officials and employees; Section 551A74 Texas Government Code -Deliberation regarding personnel matters and the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the City Manager. Section 551.074 Texas Government Cade -Deliberation regarding personnel matters and the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the City Attorney. Section 551.087 Texas Government Code -- Deliberation regarding Economic Development Negotiations. Mayor Carpenter recessed the regrelar meeti~tg irlta ereerrtive session at 7:00 p.m. Reconvene into Regular Session 06-18-2013 Minutes ~~~~ - 7 - _. 3 Y~ 4tl A}r