08-06-2013 MinutesMINUTES
REGULAR MEETING
August 6, 2013
A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on August 6,
2013, at 6:00 p.m., in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz
Parkway, Building #4, Schertz, Texas.. The following members present to-wit:
Mayor Carpenter
Councihnember David Scagliala
Councihnember Cedric Edwards
Mayor Pro-Tem Jim Fowler
Councilmember George Antuna
Staff Present:
Executive Director David Harris
Executive Director Brian James
City Attorney Katherine Tapley
Deputy City Secretary Donna Schmoekel
Councilrnember Sydney Verinder was absent.
CALL TO ORDER:
City Manager John Kessel
Executive Director John Bierschwale
Chief of Staff Bob Cantu
City Secretary Brenda Dennis
Mayor Carpenter called the Regular Meeting to order at 6:00 p.m.
INVOCATION AND PLEDGES OF ALLEGIANCE TO THE FLAGS OF THE UNITED
STATES AND THE STATE OF TEXAS.
Reverend Richard Young, Universal City United Methodist Church gave the Invocation followed by the
Pledges of Allegiance to the Flags of the United States and the State of Texas.
Mayor Carpenter recognized Boy Scouts Jason Taylor, Troop 512 and Ben Sauder, Troop 228.
Mayor Carpenter asked that they join him up front for the swearing in of the Mayor Pro-Tem.
Mayor Carpenter explained his position and the position of the Mayor Pro-Tem.
A. Mayor Pro-Tem Oath of Office -Oath of Office administered to Couucilmember Jim
Fowler. (Mayor Carpenter to administer oath)
Mayor Carpenter provided the Oath of Office to Councilmember Jim Fowler. Mayor Pro-
Tem Fowler introduced his wife Pat and son Phillip who were in the audience this evening.
Presentations
~ Emergency Management Overview (J. Bierschwale/C. Meek}
Mayor Carpenter recognized Captain and Emergency Management Coordinator Chris Meek who
provided a brief overview regarding the Emergency Management Operations. Captain Meek
recognized the Emergency Management team which consisted of: Assistant EMC Captain Jahn
Perry, Assistant Police Chief Michael Harris, Deputy Marshal Steve Pulaski, Public Education
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EMS Michael Cosentino, Assistant Finance Director Robert Galindo, Assistant Public Works
Director Jim Hooks, and Sr. Administrative Assistant for Fire Jessica Robinson.
Captain Meek announced that on Monday, August 19, 2013, at 9:00 a.m.- Schertz Civic Center
in the Bluebonnet room a presentation will be given by local Emergency Management Officials
who were involved in the response and investigation of the West, Texas, chemical plant
explosion.
City Events and Announcements
• Announcements of upcoming City Events {D. Harris/J. BierschwaleB. James}
Mayor Carpenter recognized Executive Director of Support David Harris who provided the
following announcements of upcoming events:
• Thursday, August 8, 2013 _ Northeast Partnership meeting -Olympia Hills Golf and
Conference Center i 1:30 a.m.
• Saturday, August 10, 2013 - 8:00 a.m. City of Cibolo will be hosting a Ribbon Cutting and
Grand Opening at the Schlaiher Disc Golf Course, 174 Wiedner Road in Cibolo.
• Announcements and recognitions by City Manager (J. Kessel)
Mayor Carpenter recognized City Manager John Kessel who gave kudos to the Emergency
Management Team for their work.
Mr. Kessel stated that this week management awarded longevity pins to Captain John Perry for
15 years of service, and Sr. Purchasing Specialist Jerry McFarland for 5 years of service to the
City.
Hearin of Residents:
This time is set aside for any person who wishes to address the City Council. Each person should frll
out the speaker's register prior to the meeting. Presentations should he limited to no more than 3
minutes.
All remarks shall be addressed to the Council as a body, and not to any individual member thereof.
Any person making personal, impertinent, or slanderous remarks while addressing the Council may
be requested to leave the meeting.
Discussion by the Council of any item not on the agenda shall be limited to statements of specifac
factual information given in response to any inquiry, a recitation of exlstingpolicy in response to an
inquiry, andlor a proposal to place the ftem an a future agenda. The presiding officer, during the
Hearing of Residents portion of the agenda, will tali on those persons who have signed up to speak
in the order they have registered.
Mayor Carpenter recognized the following who spoke:
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• Mr. Louis Rojas, 2916 Cottonwood Drive, who spoke regarding the need for a sign for
Woodland Oaks, street markings needed in Greenshire, and an eyesore of a half painted
building at Clear Blue Car Wash.
• Ms. Barbara Wells, 5708 Tuckatoe, who spoke regarding speeding on Country Ciub Blvd.
and Columbia, the need for a stop sign, and a problem with basketball goals in the street.
• Ms. Maggie Titterington, Schertz Chamber of Commerce, who provided an update on the
upcoming Chamber events.
Workshop
• Presentation and discussion of the FY 2013-14 Proposed Budget. (J. Kessell J. Walters)
Mayor Carpenter recognized Budget Analyst James Walters who provided a Power Point
presentation regarding the proposed FY 2013-14 budget, noting that this is also afive-year
budget projection, and answered questions from Council. The following information was '
included:
FY 2013-14 Pro osed Bud et
Budget Goals:
^ Balanced Structurally
^ Conservative and Responsible
^ Follows Financial Policies
^ Maintains Current Service Levels
^ Focuses an Priorities
Management Practices:
^ Focus on priorities
• Maintain Appropriate Fund Balance
^ Team Input
• Departments, Council, and Citizens
^ Forward Looking
• Planning for Future Revenues & Expenses
• Consider Project schedules
• 5 Year Forecast
Key City 5 Year Goals:
^ Building Repairs
^ Rebuild Reserves
^ Fire Station 3
^ P25 Compliant Public Safety Radios
^ Master Facilities Plan
^ Hald Tax Rate Flat
^ Compensation Study
Budget Highlights:
^ Elevated Water Tank Construction
^ Master Communication Plan Phase 1
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^ Council Chamber Improvements
^ New Vacuum & Router Truck for Public Works
^ Northcliffe Waterline Replacement
Pre-Budget Community Requests:
^ Improved maintenance of Crescent Bend pathways
^ Provide a facility to pay utility bills farther south
^ Plan the Fire Station 3 as a multiuse facility
^ Fire & Public Safety be the top priority
^ .More Senior Support
^ Continue to have the new Natatorium as a priority
All Funds -Revenues:
General Fund $23,125,022
Special Events Fund 147,100
PEG Fund 361,500
Water & Sewer Fund 19,153,029
EMS Fund 7,359,681
Drainage Fund 1,042,700
Hotel Tax 508,288
Park Fund 150,300
Tree Mitigation 139,525
Capital Recovery 2,895,869
I&S Fund 5,705,230
Historical Committee S,b50
Parks &Rec Foundation 293,850
SEDC 33 1~
Grand Tota! $63,992,955
All Funds -Expenses:
Administrative $5,390,018
General Fund 17,228,579
Special Events Fund 147,100
FEG Fund 361,500
Water & Sewer Fund 19,015,038
EMS Fund 6,833,405
Drainage Fund 1,039,006
Hotel Tax 508,288
Park Fund 40,000
Tree Mitigation 139,55
Capital Recovery 2,326,109
I&S Fund 5,596,775
Historical Committee 5,650
Parks &Rec Foundation 275,250
SEDC 3A74,554
Grand Total $61,980,797
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Tax Rate Current
M&O $0.2993 Funds General City Services
I&S $0.2006 Pays for the City's Debt
Total $0.4999 The combined tax rate seen on the tax bill
Effective Tax rate: $0.4829
Current tax rate: $0.4999 -Proposed budget is balanced at this rate
Proposed maxunum rate: $0.4999
Rollback rate: $0.5218
$0,01 is equal to $247,608 revenue or $16.47 on the average home
At $0.4999
2012 Tax Bi11= $823 Avg Home Value $164,618
2013 Tax Bi11= $824 Avg Home Value $164,748
Increase = $ 1
2012 Tax Bi11= $500 Home Value of $100,000
2013 Tax Bi11= $500 Hame Value of $100,000
Increase = $ 0
Property Values:
2012 Adjusted Taxable Value $2,321,834,693
2013 Equivalent Taxable Value $2,405,668,244
2013 New Properties +$ 70,415,823
2013 Adjusted Taxable Value $ 2,476,084,067
Difference
$ 154,249,374
General Fund:
Revenues $ 23,125,022
Expenditures $ 22,618,597
Increase of Fund Balance $ 506,425
Beginning Fund Balance $ 3,976,709
Ending Fund Balance $ 4,483,134
2S% Requirement Policy $ 5, 637,149
M&0 $0.2993
Total change in expenditures:
$ 231,000 New programs
$ 323,000 Capital purchases
551 000 Maintain current level of service
$1,105,000 Totallncrease
$ 506,000 Reserve Funding
Current M&~ $ 0.2993 provides:
New Programs:
$ 125,000 Merit Program
$ 47,000 Computer Technician
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$ 14,000 Part-time Animal Adoption Facility Technician
45 000 New Animal Adoption Center Operations
$ 231,000 Total New Programs
General Fund Capital Purchases:
• Replace Vehicle far Marshal Services
• Purchase of 2 Vehicles for Streets (reimbursed by Water)
• Council Chamber Improvements (reimbursed by court security, court technology, and hotel
tax restricted funds)
• New Email Server and Set up
• Increase the amount of Desktop replacements
Sales Tai:
FY 2011-12 FY 201213 FY 201.3-14
Actual Estimated Budget
General $5,309,018 $5,999,190 $6,179,166
Fund +13% +3%
Mr. James stated that not all of these changes are funded by property taxes. Year to date 26%. 21
one time sales tax from Amazon construction. Conservative final four (4) months gives 13% current
year growth.
General Fund:
FY 2011-12 FY 2012-13 FY 2013-14
Budget Estimate Proposed
Revenue $22,281,893 $22,689,507 $23,125,022
Expenditures $(21,888,943) $(21,513,138) $(22,618,597)
Reserve Funding $ 392,950 $ 1,176,369 $ 506,425
Reserve Shortfall $(2,278,345) $(1,494,926) $(1,154,015)
Mr. James provided information regardin g the past five (5) years of revenues, expenses, reserve
funding, and M&0 fund balance, as well as provided a five (5}year forecast.
Target Tax Rate:
Tax Rate Current Recommended Alternative
Maximum
M&O $0.2493 $0.3035 $0.3010
I&S $0.2006 $0.1964 $0.1964
Total $0.4999 $0.4999 $0.4974
M&O $0 $103,740 $41,990
Impact
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Expense $(25,547,867) $(25,547,867} $(25,547,867)
25% Goal $6,371,967 $6,371,967 $6,371,967
C)verLLlnder_ $.L,~i2£889) _$(73:8?8~; ~(l,~88,880}__
5 Year Summary - I&S Fund:
^ Recommended $0.1964
• Fire Station 3
• New Fire Engine funding in 2015
• Station funding in 2016
• Lowest Fund balance $398,077
• Additional project funding capabilities begi_nuung in FY 2016-17
Mr. James provided the fallowing information regarding the FY 2012-13 budget calendar:
July 31 File with City Secretary
August 6 Budget workshop, vote to place preliminary tax rate on agenda,
and schedule public hearings
August 15 First Community Budget Presentation - Schertz United Methodist
Church, 6:00 p.m.
August 20 First Public Hearing
August 21 Second Community Budget Presentation -Hal Baldwin Municipal Complex -
Council Chambers at 6:00 p.m.
August 27 Second Public Hearing and First Vote
September 3 Second Vote and Adoption
October 1 Budget goes into effect
Consent A enda Items
The Consent Agenda is considered to be self-explanatory and will be enacted by the Council with
one motion, There will be no separate discussion of these items unless they are removed from the
Consent Agenda upon the request by the Mayor or a Councilmember.
1. Minutes -Consideration and/or action regarding the approval of the minutes of the Regular
Meeting of July 30, 2013. {J. KessellB. Dennis)
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2. Ordinance No. 13-T-28 -Consideration and/or action approving an Ordinance authorizing a
budget adjustment to Economic Development Fund Consulting Services - Charrette for the
Gateway Planning Group Contract; repealing all Ordinances or parts of Ordinances in conflict
with the Ordinance; and providing an effective date. Final Reading (J. Kessel/D. Gavin)
The following was read into record:
ORDINANCE NO. 13-T-28
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING A BUDGET ADJUSTMENT TO CONSULTING SERVICES -
CHARRETTE FOR THE GATEWAY PLANNING GROUP CONTRACT;
REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT
WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE
3. Resolution No. 13-R-51-Consideration and/or action approving a Resolution authorizing the
establishment of a Contractual Agreement between the City of Schertz and the Guadalupe
County Supervision and Corrections Department to retain/maintain the Community Service
Restitution Program administered through the Parks, Recreation, and Community Services
Department of the City of Schertz, and other matters in connection therewith. (B. James/G.
Logan)
The following was read into record:
RESOLUTION NO. 13-R-61
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING THE ESTABLISHMENT OF A CONTRACTUAL AGREEMENT
BETWEEN THE CITY OF SCHERTZ AND THE GUADALUPE COUNTY
SUPERVISION AND CORRECTIONS DEPARTMENT TO RETAIN/MAINTAIN THE
COMMUNITY SERVICE RESTITUTION PROGRAM ADMINISTERED THROUGH
THE PARKS, RECREATION, AND COMMUNITY SERVICES DEPARTMENT OF
THE CITY OF SCHERTZ, AND OTHER MATTERS IN CONNECTION
THEREWITH
4. Resolution No. 13-R-64 -Consideration and/or action approving a Resolution supporting the
funding for VIA/AACOG for continuation of transit services. {B. James/B. James)
The following was read into record:
RESOLUTION NO. i3-R-64
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
INDICATING A WILLINGNESS TO PROVIDE FUNDING UP TO 522,500 AS A
MATCH FOR THE CONTINUATION OF TRANSIT SERVICES IN SCHERTZ
Mayor Carpenter recognized Councihnember Edwards, who moved, seconded by Mayor Pro-
Tem Fowler, to approve consent agenda items 1 through 4. The vote was unanimous with
Mayor Pro-Tem Fowler, Councilmembers Scagliola, Antuna, and Edwards voting yes and ~
no one voting no. Councilmemher Yerinder was a6sen~ Motion Carried.
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Discussion and Action Items
5, Resolution No. 13-R-62 -Consideration and/or action approving a Resolution authorizing
the selection of Armstrong, Vaughn & Associates for Financial Audit Services. (J. Kessel/R.
Galindo)
The following was read into record:
RESOLUTION NO. 13-R-62
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING THE SELECTION OF ARMSTRONG, VAUGHAN &
ASSOCIATES FOR FINANCIAL AUDIT SERVICES
Mayor Carpenter recognized Assistant Finance Director Robert Galindo who introduced this
item stating that on July 11, 2013, the City received proposals for financial audit services.
The request for proposal was for athree-year term with an option to renew for atwo-year
term. Seven proposals were submitted to the City for consideration. After a review of the
proposals, the Audit Committee unanimously selected the proposal from Armstrong,
Vaughan &Assaciates, P.C. to recommend for City Council approval.
Mr. Galindo stated action requested of Council is to approve the proposal from Armstrong,
Vaughan &Assaciates, P.C. to provide financial audit services for athree-year term with an
option to renew for atwo-year term.
Mayor Carpenter recognized Councilmember Edwards, who moved, seconded by Mayor Pro-
Tem Fowler, to approve Resolution No. 13-R-62. The vole was unanimous with Mayor Pro-
Tem Fowler, Councilmembers Scagliola, Antuna, and Edwards voting yes and no one
voting nn. Councilmember Yerinder was absent Motion Carried.
6. Public Hearing -Ordinance No. 13-M-27 - Conduct a Public Hearing and consideration
and/or action approving an Ordinance amending the City of Schertz Code of Ordinances and
certain other Ordinances by amending and establishing fees for certain licenses, permits, and
other services provided by the City of Schertz, providing that this Ordinance shall be
cumulative of all Ordinances as to such subject; providing for future amendments of this
Ordinance by Resolution; providing a severability clause; providing for a penalty clause;
providing a savings clause; and providing an effective date. Final reading (J. KessellJ.
Walters)
The following was read into record:
ORDINANCE NO. 13-M-27
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AMENDING THE CITY OF SCHERTZ CODE OF ORDINANCES AND CERTAIN
OTHER ORDINANCES BY AMENDING AND ESTABLISHING FEES FOR
CERTAIN LICENSES, PERMITS, AND OTHER SERVICES PROVIDED BY THE
CITY OF SCHERTZ; PROVIDING THAT THIS ORDINANCE SHALL BE
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CUMULATIVE OF ALL ORDINANCES AS TO SUCH SUBJECT; PROVIDING
FOR FUTURE AMENDMENT OF THIS ORDINANCE BY RESOLUTION;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING FORA PENALTY
CLAUSE; PROVIDING A SAVINGS CLAUSE; AND PROVID].1VG AN EFFECTIVE
DATE.
Mayor Carpenter opened the public hearing and recognized the following who spoke:
• Mr. Grumpy Azzoz, 528 Wayward Pass, who addressed his concern regarding the fee
increase. He requested Council look at where the City could limit fees and suggested
that they show justification of the increased casts.
• Mrs. Clare Layton, 12231 Lost Meadows Dxive, who asked for clarification as to why
this item was back on the agenda, as Council had approved it Iast week. City
Manager John Kessel stated that this is for final reading. 'He stated that Ordinances
require two readings.
As no one else spoke, Mayor Carpenter closed the public hearing. Mayor and Council provided
their comments regarding the proposed fee schedule.
Mayor Carpenter recognized Councilmember Scagliola, who moved, seconded by
Councilmember Antuna, to approve Ordinance 13-M-27 final reading. The vote was
unanimous with Mayor Pro-Tem Fowler, Councilmembers Scagliola, Anfuna, and
Edwards voting yes and no one voting no. Councilmember T~erinder was absent. Motion
Carried.
7: Resolution No. 13-R-63 -Property Tai Rate -Consideration and/or action approving a
Resolution taking a Record Vote on setting the Preliminary Tax Rate for FY 2013-14 and
Scheduling of Public Hearings on the proposed tax rate. {J. KessellJ. Walters}
The following was read into record:
RESOLUTION NO. 13-R-63
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING A PRELIMINARY MAXIMUM TAX RATE FOR FISCAL YEAR
2013-14, AND OTHER MATTERS 1N CONNECTION THEREWITH
Mayor Carpenter recognized Budget Analyst James Walters who introduced this item stating
action sets the preliminary tax rate for the FY 2013-14 as $0.4999 per $100 valuation. This
rate is not subject to rollback. Public hearings far August 20 and August 27 will also be set.
Once this rate is established, the Council may not adopt a higher rate.
Mayor Carpenter recognized Councihnernber Scagliola, who moved, seconded by Mayor
Pro-Tem Fowler, to approve Resolution No. 13-R-63 setting the preliminary maximum tax
rate of $.4999 per $100 valuation which is composed of the Maintenance & Operation Tax
Rate of $0.3035 and the Interest & Sinking Tax Rate of $0.1964, and setting the public
hearing dates for August 20, 2013, and August 27, 2013. The vote was unanimous with
Mayor Pro-Tem Fowler, Councilmembers Scagliola, Antuna, and Edwards voting yes and ~
no one voting no. Councilmember Yerinder was absent Motion Carrier
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Mayor and Council congratulated Management and Staff for holding the current tax rate. Mayor and
Council also gave kudos to the department heads for their work on the proposed budget.
RoII Call Vote Confirmation
Mayor Carpenter recognized City Secretary Brenda Dennis who recapped the votes for the agenda
items 1 through 7.
Requests and Announcements
8. Announcements by City Manager
• Citizen Kudos
• Recognition of City employee actions
• New Departmental initiatives
No fiuther announcements provided.
4, Requests by Mayor and Councilmembers that items be placed on a future City Council
agenda.
No items requested.
10. Requests by Mayor and Councilmembers to City Manager and Staff for information.
No infarmation requested.
11. Announcements by Mayor and Councilmembers
• City and community events attended and to be attended
• City Council Committee and Liaison Assignments (see assignments below}
• Continuing education events attended and to be attended
• Recognition of actions by Gity employees
• Recognition of actions by community volunteers
• Upcoming City Council agenda items
Mayor Carpenter recognized Mayor Pro-Tem Fowler who stated he attended the following:
• Monday, August S, 2013, attended the Senior Center Luncheon where State
Representative Donna Campbell was present. He stated that he discussed with her the
need to be able to collect Internet sales tax dollars.
Executive Session
Council did not meet in executive session
Reconvene into Regular Session
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12. Take any action deemed necessary as a result of the Executive Session.
No action taken, as Council did not meet.
Adiournment
As there was no further business,
ES
i - ecretary, Brenda Dennis
the meeting was adjourned at 8:09 rr~
v~
Michael R. Carpenter, Mayor
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