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13-R-70 - Ovid Bell PressRESOLUTION NO. 13-R-70 A RESOLUTION I3Y THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN AGREEMENT WITH THE OVID SELL PRESS, INC. I'OR PRINTING AND MAILING SERVICES, AND OTHER MATTERS IN CONNECTION THEREWITH ~rHEREAS, the City staff of the City of Scliel•tc {the "City") has determined that the City should enter into an agreeme~it for Printing and mailing services relating to the Schertz Magacine, which is used as advertising for the Cit}~; and ~TI-IEREAS, City staff has detel•milled that The Ovid Bell PI•ess, Inc., is uniquely qualified to Provide such services foI• the City; and Wl-IEREAS, P~u•suant to Texas Local Gor~e~•mnelit Code Section 252.022{a)(1G), the City is Slot I•egI-ired to seek Kids oI• Proposals with respect to a proc~Irement far advertising pill•poses; and . WHEREAS, the Ci#y Council has determined that it is in the best intel•est of tl~e City to contract rrTith The Ovid Bell Press, b~c., pursual~t to the Agreement attached hereto as Exhibit A {tlae "AgI•ee~~ae3~t"}. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authalizes the City Manager to execute and deliver tl~e Agreelent rr'ith The Ovid Bell Press, Inc., iIl sI-bstantially tl~e form set forth on Exhibit A. Section 2. "The recitals contained in the preamble lael•eof aI•e l~el•eby found to be true, and such recitals aI•e hereby I~~ade a part of this Resoli-tian foI• all purposes and are adopted as a part of the judgment and findings of the Cit}' Coullcll. Section 3. All I•esollrtiolas, or pa~•ts thereof, which are in conflict or inconsistent with any pI•ovisiall of this Resol~Ition are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved heI•ein. Sectio~a ~I. This Resolution shall be construed and enforced in accordance with the lams of the State of Texas and the United States of America. Sectio~i S. If any prov~sloll ol'this Resolution ar the application thereof to any person oI• circumstance shall be held to be invalid, the relnainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless he rfalicl, and tl~e City Council hereby declares that this Resolution would have been enacted without such invalid provision. l~ Y r ' { _ ~n _ . _. . _ ;~ ,~~_~~ EXHII3rT A AGR~EMrNT Exhibit A AGR.TR11riI;NT This Agrcemeztt is betweeta the City of Scliet•tz, Texas ("City"} attd Ovid Bell Press, Inc. {"Cantt•actor"), each individt-ally a "Party" and collectively tha "Parties", to be effective as of ,September 11, 2413 {"Effective Date"), GENERAL RECITALS WHEREAS, fio11"< time to time the City requires ccl•tain services, including printing and mailing of the City's publication, Schertz Magazine. WHEREAS, Cot~tt•actor provides printing atxd mailing services. WHEREAS, the City desires to enter info ate agreement with Colrtraetor to provide such services pursuant to the terms and conditions included herein. I~rOV-1, THEREFORE, FOR AND IN CONSIDERATION OF THE FOLLOWING 11~IUTiJAL PROMISES AND 'III MUTUAL BENEFITS TO BIJ DERIVED BY THE PARTIES HERETO, IT IS UNDERSTOOD, CONTRACTED AND AGREED AS FOLLOWS: SECTION I SERVICES GENERALLY 1.01 The City hereb}r contracts with Contractar to provide the printing and maililig services described in the Proposal, attached herefo as Schedule 1 and itac©xporated herein for all pcuposes {the "Proposal"), in accordatace with the terms set forth in the Proposal. Contractor shall provide the services associated with such ntattars. SECTION 1T 1N'I'EGRATION; MODIFICATION, SEVERAI3ILITY; GOVERNING LAW 2.01 This Agrcetnent etxrbocEies the entire understatrdiug of the Fatties; thet•e ars iro 1'rlrther or other agreements or understandings, written or oral, in effect between tlrc Parties, The drafting, execution, and clelively of this Agr•eerrxetrt by the parties have been it~drteed by no representations, statertrents, ~vat~t•arrties, or agreements other than those expressed ilr this Agreement, and except as expressly provided to the contrary, the pxovisioras of this Agreement are for the beneht of the Parties solely and not for the bene~lt of arty atlier person{s) or entities. 2.02 ,A. waiver, alteration, or trtodification of any of the provisions of this Agreement will not be birrclirtg unless in writing attd signed by authorized representatives of the Parties to this Agreerrlent. 2.03 A detern>inatior~ by a eoru't of lava with competent jurisdiction that a section ar any part of a section of this Agreement is void, invalid, or unenforceable far any reason, shall toot render void, invalid, or unenforceable any other section or atay pal•t of any other section of this Agteetrrent. 2.44 Except to the extent governed by United States law that preelrtpts state law, this aLgreenlent shall be govelttcd by and cozistrued it1 aecorciance with the laws of iITC State of Texas, 50671846,1 Exhibit A SECTION IlI NOTICE 3,01 All lrotices, requests, demands, or other colnmunications affecting the telxns of this Agreen~e~at shall be iu writing, anti shall be deemed to leave been duly given i£ delirlered in person, by facsimile or within tela (10) days after deposited in the United States ~~~ail, Postage Prepaid, certified, ~~rith retur~~ receipt requested. Notice shall be addressed to the Parties as fallaws; '1.'he City: City o£ Schertz, Texas 1400 Schertz Parl~vay Schertz, TX 78 } S4 Attention: City Manager (21.0) 619}ODD I' aesilrlile I\~o, {210) 619- } 029 Contractor: Ovid Sell Press, Inc. 1201 Bluff Street ~`111t012, MO 65251 (800)636$259 Pacsinule Nn. (9?2) 423-1145 (~enrafrrdei• of~~age intentionally left l~lanl~J sob~isa~.~ 2 r.~ ~~~';~ ~; Exhibit A SC~iPDULE 1 THE rR~PO~~AL (t~ Uc stffaclEet~] SaG118AG,1 ~Ci1~CiE1~~ Sehedr~ia 1 OBP Tice Ovid Bell Peels, Inc. 1.201. I31i~1`f Sf~-ect, T'ultou MU G5~51 September 5, 2013 City of Schertz I,,inda Klepper attd Uavid Harris 1400 Scltcrtz Parkway -~ Blclg 3 Scltertz, 'I'X 78154 Ladies and Gentlemen; ~Yc are pleased to st~h~t~it for yowl` CotlSi{lel'at10n tlt0 ~01101V111g llroposal foe t"110 pt`in#ing and lllalllll~ of your publication SCIITiRTZ MAGAZINE: The attacltecl p~•ice sheets (Exhibit A) sltaw your contract signature pricing, paper consumption, nailing elrarges and additional basic stftttdat•d prices. FREQUENCY: Fublicatio~x to be printed MpNT'HLY on a tttttttially agreeable schedule as described in Exhibit B, QUANTITY: The Ovid Bell Press, lnc, (The O131?) guarantees full cotEUt ott eaelr order. PREPRESS VVORKINr MA3')JRl<ALS; The customer will provide prepress working lnftterials in one of tltt•ee different digital formats: application files, postscript or pdf files. piles will be processed with our irttposition software and imposed for the appropriate presswork and biirdiitg• Additional operator intervention (due to improper Zile construction, missing files or elements, or corrupt files) require{t to correct inconsistencies in the customer's eleetro~tic files will he charged on the Uasis of actual cost at $99.00 per ltot~r• The custottte-• i~ia}r receive one complete set of position proof, for approvaE, prior to prltltkllg. Tile cus#oiller Wray provide, or purchase from The OI3P, press qualify proof far matching four- color process on preys, AUTO PROCESSED I~'ILES: The ct~stoitter will pt'ovide auto processed prepress working materials in one of two different. digital farntats (accot•ding to the format settings ot-tlined in flte prepress assistance page on the web site): postscript or pdf tiles. Customer's files will include all necessary eurbedded fonts ftud graphics. All elemen#s of the jab must be pt'ocessed electronically. Piles will be pt•acesscd with one iutpositian sofi~~~are attd intposcd far the appt•opx•iate presswork attd blttdi~tg• YJp to tei~ percent (10°/n) of the total page count per issue at~ayUe rejected before standard page replacement cltftrges apply. Additional operator interuen#ion (due to improper file cortstructiott, trussing tiles or elements, or corrupt files) required to correct iiteonsis#eneies iu the customer's elec#t•onic files will be charged on the basis of actual cost at $99.00 per hour Custotnet• will soft proof pages via the ItM#ernet using InSite©. The appropriate number of pages ntttst be customer alypra~+ed prior #a printing. Tho customer may provide, or purchase from The OBP, press quality proof for matching four-color process on press. $chedula 1 DzGITAL ST(aRAGr: Ptocossecl digital files wilt be stored for fattrteEn (l4) ruouths after air issue's printing, at which tune they ~~~ill bo destroyed unless The OBP is otherwise instrticte(i by you in wi•itiitg. Packing anti shipping will be charged ort the basis of actual post, PAPER; ~rVe will supply 80-pottrtd i`~3 Gloss MCC 110150 for the publication. Substitution of co;ttparable papers fI•ortr otlror mills Wray lte Necessary from tints to time to assure contimtity of your publication. BINDING; I'ublicatiolr parts will lte folded, gathered, saddle-stitched with two/three wires aitd trimrtled flus11 on threo sides to 8-318 x 10-718 inches. i1'IAILING AND DEL)C'trERY: Customer may supply an electronic mailing list iIr suitable forttr foi• our proeessiitg for ink-•jetti.-tg or labeling. Addressed copies will be sorted, hiEndled and sacked or palletized to gain nraximunt practical advantage of postage rates and then delivered into the mails at Fulton, Missouli. The OBP will supply doclirrrentation for Postal Service ltresol•t discounts. ReEnaiitder of copies will be delivered per eustvtner instt•aetiorts• NOT);: So far as pracluctian costs are involved, the prices are Orin for the contract period. Since paper is sold at "price pi•evailirtg at dine of shipment,>' there may be adjustments fr•arn time to tune based on the paper's actual invoice cost, GUARANTEE AND REMEDIES: axle gttaratttee all work and lttater•ials will be of merchantable quality, and that paper will be as specified above. In the event, however, of a defective product, shortage, 01' er'I'ottefllls Cltal'ge, all claiitts roust be made by the ctistornei' in writing fiElly setting forth the nature of the claittt anti submitted to The OI3I' tivithiit thirty (30j days after t11e sltiplneitt of the issue. The custamor's failure to rratify The ORP shall cairstitute an irrevocable acceptance of the work, and a waiver of airy defect, damage, shortage or erroneous charge. 1f there is a valid claim, then reiueclies shall be limited to, at the OBP's option, replacing that portion of the printed product that is defective, a partial credit of the cost of the printed prndttct based on the proportion of the product that is defective; in no event shah lost pI•ol=rts, loss of time, or other consequential damages ha recoverable. MAIIfING{SkIIPI'ING (:kT~-1.RGE~: Prior to the mailing ot• shipping of a publication, the customer shall either establish a Celttralizecl Aecouirt Processing System (CAPS) account with the Ultited States Postal Systertl (CJSI?S) far the paytrrerrt of postago, oI• send a daltosit to Tlto OBP. The 0131' deposit shall be a cash amount to l}ay the casts of postage and other ti•allspoi-tatiou expenses, with sticlt amount to be deterrttined by The OBP, ht the event that the cttstonter faits to deposit the aEatouEtt required, the parties agree that The 0131' shall. hive rro obligation to mail or ship t11e printed pttblicatiolt and the customer agrees that The OI3P shall not he liable for any damages, of whatever nature, that Wray result ftoEn the fact that the publication is E~ot mailed or shipped. TlJI2M5 OT PAYMICI~iT VVITFI APPROVED GItEDIT: If tltc customer has approved credit, as evrdc3rlCe(1 by wrlttert COtnlntitllCRtlOn f1'ortl The OBI', thelt the Cl1StOitlel' a~ree5 t0 pay the [nVOICe fol' printing services tlet tltir•ly (30) days from the date ofsucll invoicc and if•suclt invoice is not fully paid lit such tints period, then the ctistornet agrees to pay interest on the unpaid balance at the rate of arts percent (1%) per ntoitth un#il the balance of the invoice is pfiid in Bill. The Credit Application is a#ached as L~xltibit C. Nottivithstancling anything to the contrary set faE-th lrereiir, all fitnds to be Maid by the Custartrer• hereunder shall be front ctirrerrtly available btulgstecl toventies of the Customer only. DGI+A.ULT: 1f the ctistarner sholilcl fail to comply with the provisions of this proposal, the parties agree that The OI3P dray retain iIr its possession any and all materials constituting or relating to the publication Schedttl© t ihat is the subject of this proposal; and, further agree tkta# all amounts clue attd payable under this proposal s1ta11 be accelerated attd shall be itn~nediately due attd payable without further demand; and, further agree that the costs and expenses of collecting the sums due and o~,viatg under this proposal, including atto~•ney's fees, coltrt costs,'and all other COSt9 of Calleetl©tt 511x11 1)~ patCl by the Cnst©lllel-, 11~7~.~' IY.Ti~)(it'1<CATION: 'l'he CLtStorltei' Warrants that the C011tettt of all lilatte:' subtnittecl t0 T11e OBP does not infringe on any p©rson or entity's intellecl~tal prapert~~ sigh#s, does trot cottstitttte libel, and otherwise is in f'u11 confortllity with all applicable laws, l1t the event of any prosecution or litigation for libel, infi•ittgement of colsyrigJtt, ot• of any nature whatsoever as a result of the ptablication of any material or 1tla.terials, #ho custo:aaer, to the exletlt pcrtnittec) by law, shall indemnify and hold hanvless The 4RP and bear all expenses for the defense of Ti1a Ol3P its officers and employees--iitcluditlg, but riot liulited to legal fees, cotu•t costs, travel and living expenses away fi~ant hanle, cotnpcnsativtt fiottt time lost fi•otn work, judgtneti#s and fines--connected with snob action or actiatts. At no dine shall the c1-stomer's indemnity apply if The Ol3P leas cattsecl the i~11i•ingcmetlt, libel, ot• violati©ns of the law by having altered the material in question. DIIRATIOI~T O)t+ .~Gi21+1rMENT: This proposal, when aceepta:lce is indicated by your signing and returning the copy to us ~utd 1~pon conlpletiotl of satisfactory credit arrattgettlents, steal( becon~le an agreement covering p~•oductiott for a period beginning September 11, 2Q13 thraug}1 September 10, 201~E, l:t shall, tJte~'ea#ter, be alttomatically extended for up to two one-year terms with an attmtal increase :iot to exceed 3°/© for any lute iteEZ1 expetlse atxl t1o ma~•e than S% for arty line item expetlse over the three-ye€tr period unless either party notifies the other of the intentiotl trot to renew at least sixty (60) bays before the tet•tnination of the curre:lt period, The parties agree that a facsimile copy of this proposal, incltding the ftlcsitnile siguatln'e of the pa~•tic;s fa finis proposal shall be considered and treated as tJte ecluivale-tt of the ot•iginal of this proposal a~1d the signahtra page thereof. Luther party tray catlcol this agreement upon thirty (30) clays written ttatice. Sincerely, /~..~ David O'Donley Vice President of Sales and lvlarketitlg 'I'HL OVID BLLL PR~~~S, >[NC, ~~-v~ ~~s ~~~~ ~ ~~ 1 r3 ~~ ~~ Exhibit A Prepress Application files, per page 16.00 Postscript/pol' files, per page 8.50 Atrto processing, per• page 4.25 Plating, per plats 13.50 Pict:-up, }aer page 2.00 Digital color press proof, per page 10.00 Digital color press proof, per 8-page flat 35.00 Positiort proofs, per page 1.00 File eon<<ersion (ir~chrc}es pick-up), each 20.00 Post-ripped PDF's (1StCD) 50.00 Additional CD's (ordered at flte sarue time) 10.00 Arcl~ivecl post-ripped PDF's (I sc CD} 125.00 Additional CD's (or'clersd at the sank tirtle) 1 O.OD O-Mag Digital l;dition, per page 3.00 )1'rI•in Ling: Bod~~ Paper: 80-pound #3 Gloss MCC 100175 Make Run Ready per M MR #'s R><in ' # s 16 pages 111 140.55 10.30 268.00 144.05 16 pages 212 202.30 1 1.10 335.00 144.05 16 pages 414 280.50 1 1.80 563.00 144.05 1 G pages 515 358.70 12.65 616.00 147.40 16 pages 414 + UV 567.70 18.50 580.00 147.40 8 pages 111 249.40 5.30 268,00 77.72 8 pages 212 277.65 5.70 335.00 77.72 8 pages 414 345.70 6.05 563.00 77.72 8 pages 5/5 423.90 6.50 616.00 79.33 8 pages 4/4 + UV 537.15 12.75 5$OAO 79.33 4 pages 111 69.75 9.35 4 pages 212 83,90 12.55 4 pages 414 176.85 17.70 4 pages S15 220.45 18.80 308.00 38.86 308.00 38.86 308.00 38.86 335.00 38.86 62.00 10.65 Pricesheet Page 1 PMS Surcharge, per colo-• Metallic iuk, per page, pet' t1t0€1Sand Copies (ntfflfn€nlt Cltat'ge $100.00} Plate changes: Sltectfed, per plate, per change 1 (black) VG~eb plate cltartge 4 Vl~eb plate cltattges (gtte side of sig.} Saddle stitch Up to 4 silts. 5-8 silts. 9- l 0 silts. Versiott change Perfect bind 1-4 pockets 5-S pockets 9-12 pockets 13-16 pockets 17-20 pockets 21-25 pockets Versiott change {Less than 1I8" spice or over 25 poel~ets 1vi11 requite special p-•ieing) Insert charges Tipping supplied ittserts to fight ar back of signatures Hattd tippittg, per thousand Applying belly-band with tape, per thousand Applying belly-battd with t~vo glee dots, per tltousattd 131q~v in card irtsertign (1 or 2 cards}: Insert handling fee {gathered in), per tltousancl Folding 4-page insert, envelope flap or card, per tho€tsand Poldittg S-page ittsert, per tlto€tsand Addressing/Mailittg Up to 9,999 copies 10,000 espies & abgve LISPS List Pe•ocessitvg--ttiinintttm charge $75.00 Up tq 19,999 addresses 20,000 -49,999 addresses 50,000 + addresses Additigrtal Snail list, each Pricesheet Prepress Appiicatigtt files, per page Postscript/pdf files, per page Auto processing, per page Platittg, per plate Pick-€-p, per page Digital cglgr press proof, per page Digital color press proof, per 8-page flat Position proofs, per page File cant~ersion {incl€tdes pick-up}, each Post-ripped PDF's { 15~ CD) Additional CD's (ordered at tite same tint{ Areltived posta•ipped PDF's (1SrCD) Additional CD's (ordered at the saute tithe O-Malt Digital Edition, per page Printing: Body Paper: 80-po€fttd #3 Gloss MCC ] O( Make Rtrzt Ready per M 16 pages 111 140.55 10.30 16 pages 212 202.30 1 I.10 l6 pages 414 280.50 11.80 16 pages 5/5 358.70 12.65 16 pages 414 + UV 567.70 18.50 8 laages 111 249.40 5.30 8 pages 212 277.65 5.70 8 pages 414 345.70 6.05 8 pages S/5 423.90 6.50 8 pages 414 + lJV 537.15 12.75 4 pages 1I1 G9.7S 9.35 4 pages 2/2 83.90 12.55 4 pages 4/4 176.85 17.70 4 pages 5I5 220.45 18.50 b2.00 10.65 97.50 135.00 270.00 Run per M 10.15 17.90 27.95 Mahe SCH~RT7 n~IAGA7~N~ Sl'1t1C #2 Merge and Ptu•ge mail list 35,00 0.005 1'olybaggi~~g: I'olyUag publication 75.00 50.00 Polybag publication with one onsert 75A0 56.00 Additional onserts, per thousand, per onset•t (maximu~tt 5) b.00 G~tra to lia-~d feed on polybagge~', per thousand, per o~isert 25.75 (More tl~a~t 5 onsez•ts ar onserts ri°eigl~ing more tl~;~n 6 oz, require special pricing, Co-snail fees Additional 1'olybagging fee, }aer thousa~~d 4.00 Label-Aire LaUeling, per thousand (charged if ~vhite box is nat opt magazine) 10.00 Miscellayzeotis: Jiffy e~tvelopes, each 1.50 Cartons, each ] .25 Sljippi~~g a~3d ha~~dling cl~a~•ge peg' package 2.10 Hand inse~•! into 9x12 OB}' supplied envelopes, each 0.25 I-Ia~ul insert into 9x.12 et~stomer-supplied en~~elopes, each 0.1 S I-la~~d apply return address labels O.IO Arpac btn~dles 0.20 Counfing/strap}>ing bundles, eaeli 0.20 I'alleting, each 25.00 Bach issue l~artdli~zg: Mailing I-200 copies, per copy 0,50 Maili~3g more than 200 copies, mac}~i~te prices plus I O% Bull; shipping; 1-200 copies, ea. 0.10 Bulk shipping: 201 copies and above, ea. 0.05 Storage, per copy, peg' month (miniit~um elia~•ge $20.OOj OA2 Pricesheef Page 3 ~__ --- - - ~ - - n ti i ... i ~ - - -° - _ „- „. - s- - ~ ~ t.Y `. , ~~ - ~ I 4 6 "- `' _ _ _ _ _ .._ _ ~___ _ .-r _ ~g y ~ _ I ~ vA~ ~, i ~ .. ~ . ' i _ __ _. _ ~ ~3 - - - - -- -_ -_ _ _- _ - _ - ?` Q ~' ~ _ 1 V I - ;.. - v ~ t _ f ... ~ nt . .'~s _ . r. : ~ ' ~ . .._. _ 'g .~ --_ _ -- . . Y . ~ _ _ ~ _ - ~ - - - ~- ,, _ ice! - - ~= - - -- _,.. - s - - ~ _. ~. ~ -- -, - -- -- - - - -- L --_ ._..- ---s-.-_. _-~ -_ __. -._ _ _.--R. _ _ _ __ ___-~~~- _ - _ ~. .. .-y . .- . ~ m _ - _ y --~ I _ _ r ..~ i Y . - _ _ i ~ It ~ ri ~ ~ - "' ~ - 7 I ~ ~ ~ ~ ~li I ~~ ' The Ovid Bell Press, Inc P.4. BQx 370 Fulton, MO 65251.-0370 (800} 835-8919 Credit Application & P,greement /~(}Please type ar print all information) Legal Name of Busir~ess: C:C~] ~~~~~~ DBAlTr'ade Name: SG/-~~~~T~~ /~~~i A'~~.' Billing address: 1~~0 ~Cfc.Qt~`~ ~~~W~ ~3~~g ~-~ City ~~~~-~{~' State `~C Zip Code ~~~ County ~~~~~~~ Phone: c~~~], - l'~ . (~ ~ ~ I~ax: [~. ~' ~> ~f~ CeH: - -- E-MAIL: .,~`.~~ WEB SITE: ~c~ln ~~- ~•, ~ (' ~~~r ~~ v~k~rti'Y~~c-~i _„ cn'~''` PraductlNature of Business: ~vu..~l21'Gt l!t~ Accounts Payable Contact: r ~i1'~i~. td'e C,o~ ~SG~c~~ Phone # ~~~w ~~ % ~4°~ Would you like your invoice emailed in lier_r of LISPS ~~ E-MAIL: /t'(QjM~~~r~.Gd'Si:~~{~, ~,~ Persons authorized to place orders a.}i, ~ ~~f~ ~'"~<S _,;~ c„ , ~Q~ ~ '~ c~.~ ~~.~~~•~~ ~` . I~~wrG~a~ ~~ `~ Are yor_r a: Q~rporation {]Partnership ]Sole Proprietorship ^LLC State of Incorporation: __%X _ Month/Year Business Established: l~j ~~ 1=ederal ID #: ~~ ~~~~'~~ If a Division, please identify the Parent Corporation: Suhsldiary: Sato of Parent: "---~----"~ LIST ALL. OWNERS/OFFICERS Name & Home Ad Title Home Phone Number Terms Re nested: Standard Terms are Net~30 da s ~r~~- ~~:~,~.~`~ Tax Exempt MO ! PA. I ~Xes ~ (Attach Exem~#ion Form} I I NO The Ovid Bell Press, Ii~e 1'.O. F3ox 370 I+alton, r+4O 65251-0370 {8003 835-8919 ~,4NK Ft~P~RENCB {~ ~Z ~ 1~l~lt~Contact: ~ ~el~~ U{~~~~-P~ Bank Name: Address: ~~ 1~-tl~~ ~~'~ Phone: ~~(~' ~~~ Uc~ Fax: ~`~-~ ~~ ~•° `~~. Checi<ing Account Nur~~ber': ~/~/~- t-oar'r Nur~ibor: What assets are secured by Iaans?: rr~W~~ TRAb~ R~PER~NCES ~~. U~~ , 1. Currer~rt Printer: ( '• ~~~ ~ ;.cam ~ s~, Account #: Address: _c®~ ~~'~`~~ ~ 'f~nGL --- - City: ~{~ ~n`~ar~~,~ State: ~_ Zip Code: ~ ~ ~ ,~~~' Phone Number: ~.~~ , ~;.~ ,_ ~(ry,~`~, Fax Number: 1~, ~ ~t . ~~ 2. Ca~lpany Name: ~ Account #: `~° Address: J ~ ~ a~~~~~n.~ ~ ~ ~ .~. • ~ ~ ~ . ~ ~'~ ~ ~ City: `~~~-~~~,~~~ Stater Zip Cade: ~~~ (' r-- Phase Number: r~~~ . ~~, ~ L~~~ _ _ Fax Number: ~~c`'>> L~'~~~_~ ~~'~'.~ 3. Company Name: Address: City: Phone Number: 4. Company Narne: Address: City: Phone Number: State: zip Code: Secured: Yes () No Aecaunt ~~: Fax Number: State: Zip Gode: Account #: Fax Number: ~, - ~ . - - - ~ -- - ~ - , .t , ~ _ . _. ,, '. ~ w . . f ~ _. _ _ I _ 1 .. i .. ... . .. ,. .. .u A&} ~,. I.. .. - _- __ ~ - r .. ._ ~a' ~. i~ ~~ ~~~~~~ ~t ~~~~~ ~ ~ OFPOFi'FUN TY CITY COUNCIL MAYOR: COUNCIL MEMBERS; CITY MANAGER: EXECUTIVE DIRECTORS; OPERATIONS- SUPPORT-- DEVELOPMENT- CITY SECRETARY: DEPUTY CITY SECRETARY: MICHAEL CARPENTER AIM FOWLER DAVID SCAGLIOLA CEDRIC EDVVARDS, SR. GEORGE ANTUNA, R. SYDNEY VERINDER EXECUTIVE MANAGEMENT rOHN I<ESSEL JOHN BIERSCFIWALE DAVID HARRiS BRIAN FAMES BRENDA DENNIS DONNA SCHMOEICEL 1400 ScE~er#z Per[ttivay .. SGharfz, Texas 78154 210.Oi19.1000 'c st:#tr.rir,~Ultl O «~w Or339(BZ<ic} TEXAS SALES AND USE TAX EXEMPTION CERTIFICATION flame of pureffaser, rirrn or Agency City of Schertz Address (Street & number, P.Q. Box vrfZouta number) r'hone (Brea code and number) 1A00 Scherfz Parkway 2'10-619-1000 City, Slate, ZIP cod© Scher#z, Tx, 78154 I, the purchaser named shave, claim art exef~ption from payment of sales and use saxes (for the purchase of Taxable items described below or on the attached order or invoice) from: Seller: The Ovid Bell Press, 1NC Street address: P'O Sox 370 City, State, 2lP code: Fulton, MO, 65251 f]escriptlon of items fa ha purchased ar on the attached order or invoico: Printing services for 5cher#z Magazine Purchaser claims this exemption for the following reason: Mt.anicipality I understand that l will be liable far payment of sales or use taxes which may become duo for failure #o comply wish rho provisions of the Tax Code; Limited Sales, Excise, and Use Tax Act; Municipal Sales and Use Tax Act; Sates and Use Taxes far Special Purpose Taxing Authorities; County Sales and Use Tax Act; Coun€y Ftealth Services Sales and Use Tax; Tice Texas health and Safety Cade; Spacial Provisions Relating to Hospital tistricts, Emergency Services districts, and Emergency Services Districts in counties with a poptrlatlan of 125,O1)Q or less. ' t understand that it is a criminal offense to give an exemption certificate to the seitar(ortaxabte items that! isnow, at the time ofpurchase, wt!! be crsed in a mannerotherthan ti~at expressed to this certificate a-td, depandinrd on the amotu~t of tax evaded, tite offense mayranga from a Class G misdemeanor to a felony of the second degree. Putonaser ~ (s~ /~~ ~ ~j ~ ` date liege ~ Ihj ~ L.IdDIZC~.~'j ~-~ t3-1~t-13 NOTE: This certificate cannot be Issued for fire purchase, lease, or rental of a motor vehicle. Tf-f15 CERTIt=fCATE t70E=5 N07'REG?UIRE A tVUMBER 70 BE VRLtD. Sales and Use Tax "Exemption Numbers" or "Tax Exempt" Numbers do not exist. This certificate should be furnished fo the supplier. Do not send the completed cariificata to the Cofnptroll2r of Public Accounts. Exhibit B Magazine Monthly Deadlines Days prior t GOAL: T O HIT MAILBOXES THE 1st of EACH MONTH o publication Magazine Staff 75 da s Stories Assi ned Must be assi ned b o l t th 75 d i g y n a er an ays pr or to publication date, For exam le March, assi nments need to be done b Dec. 15 45 da s Assi nements Due All i t ill b d l ass gnemen s w e ue no ater than the 45 days prior to the ublication date. For exam le March stories would be due Janua 15 25 da s Editarial Content U load Editorial content for the magazine is to be organized roofed and includes photos and stories , p , uploaded to the designer no later than thq 5th of each month. If the 5th falls an a weekend u koad will occur the Frida before. 40 da s Advertisments Advertiser changes will be requested from advertisers 40 days prior to ublication date. 30 da s Advertisment chap es Ad changes from current advertisers will be due to the designer no later than 30 days prior to publication date. In some cases ad chap es will be allowed within 30 da s of ublication. 25 da s New Advertisments New Ads far the month will need to have the contract signed and submitted no later than the 5th of the month prior to publication. For Camera ready ads deadline for submission is the 5th of the month. If we are designing the ad in house then all elements of the ad are due no later than the 1st of the month rior to ublication. 15 da s Proo#in Once a magazine proof is received by the magazine staff they will have 2-3 days to make final changes and approve a final version to be sent to Tess. Designer 40-3fl da s Ad Proofs Ad roofs need to b t b k t th d rti i p e sen ac o e a ve s ng director no later than 2 business da s after the ad chan es are sent to the deli ner 15 da s Full Proof for review A final proof of the magazine will need to be sent to ma azine staff no g later than 7-10 da s after the u load date. 10 da s U load to rinter Designer will upload the final approved version of the magazine to the rinter no later than the 10 da s prior to ublication date ~ ~Prin#er 5 da s Printin of the ma azine With approval of amutually-agreeable schedule, the printer will have 5 business days to print the magazine and have it inkjeted and shipped from their facilit . 5-0 da s Shi in to Schertz Aft fi l er na production, shipping of postal copies to Schertz Post Office will occur within 7 business da s . This schedule begins with the October 2013 Schertz Magazine.