13-R-86 - Investment Policy AdoptionRESOLUTION NO. 13-R-86
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS AUTHORIZING ADOPTION OF THE CITY OF
SCHERTZ INVIJSTMENT POLICY.
WHEREAS, the City of Schertz Investment Policy requires an annual review by the City
Council (the "City Council"} and after such review the City of Schertz {the "City"} has
detei7nined that it is in the best interest of the City to adopt the City of Schertz Investment
Policy, now, therefore,
THAT:
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
Section 1. The City Council hereby adopts the City of Schertz Investment Policy and
is repealing any and all prior changes and amendments to Investment Policy attached as Exhibit
A.
Section 2. The City of Schertz Investment Policy requires an annual review by the
City Council and after review the City Council recommends adding the following training
component to the Investment Policy.
Section 3. Investment Training -City staff preparing or signing the investment report
are required to receive 10 hours training pertaining to the Texas Public Funds Investment Act
within the first 12 months after assuming duties and 10 hours every 2 years thereafter. Training
far City Council Officials on the Investment Committee is recommended to provide education
and knowledge pertaining to the Public Funds Investment Act but the training is not mandatory.
Section 4. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed. to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 5. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 6. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
Section 7. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Cade, as amended.
Section 8. This Resolution shall be in force and effect from and after its final
passage, and it is so resolved.
EXHIBIT A
CITY OF SCHERTZ, TEXAS INVESTMENT POLICY
See attachei~
A-1
CITY OF SCHERTZ, TEXAS
INVESTMENT POLICY
TABLE OF CONTENTS
I. INVESTMENT SCOPE ........................................................................................................... 1
General Statement ............................................
.. 1
.
.............................................................
F
d
I
l
d
d
un
s
nc
u
e
.................................................................................................................. 1
Funds Excluded ................................................................................................................. 1
II. INVESTMENT OBJECTIVES ............................................................................................. I
General Statement ............................................................................................................ 1
Safety .................................................................................................................................. 2
Liquidity .................................... . ........................................................................................ 2
Diversification ................................................................................................................... 2
Yield ................................................................................................................................... 2
Maturity ............................................................................................................................. 3
Quality And Capability of Investment Management .................................................... 3
Public Trnst ..............................................
...
. 4
.
..
..................................................................
Portfolio Management ...................................................................................................... 4
Investment Strategy .......................................................................................................... 4
III. INVESTMENT RESPONSIBILITY AND CONTROL .................................................... 4
City's Investment Delegate ............................................................................................... 4
Selecting And Processing Investments ............................................................................ 5
Documenting Investments And Providing Details ......................................................... 5
Developing Cash Flow Projections For All Portfolios :.................................................. 5
Determining Cash Available For Investment ................................................................. 5
Monitoring Investment Performance .............................................................................. 5
Reconciling Investment Records And General Ledger ................................................. 6
Allocating Interest Revenue ............................................................................................. 6
Providing Revenue Estimates For A11 Portfolios ........................................................... 6
Prudence ............................................................................................................................ 6
Business Relationships of City Manager {or his/her designee) ..................................... 6
Liability of City Manager (or hisser designee) ............................................................. 7
IV. INVESTMENT REPORTING ............................................................................................. 7
Quarterly Report .................................................................
. 7
.
...........................................
Investment Advisory Committee ..................................................................................... 8
Annual Review .................................................................................................................. S
Investment Training ......................................................................................................... S
Notification of Investment Changes or Defaults ............................................................ 9
Compliance Audit ............................................................................................................. 9.
V. INVESTMENT INSTRUMENTS ......................................................................................... 9
Authorized Investment Instruments ............................................................................... 9
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VI. INVESTMENT INSTITUTIONS ....................................................................................... 12
Investment Institutions Defined ..................................................................................... 12
Selection of Bank And Securities Dealers ..................................................................... 13
VII. INVESTMENT COLLATERAL AND SAFEKEEPING ............................................... 13
Collateral or Insurance For Deposits ............................................................................ l3
Safekeeping' ..................................................................................................................... 14
Delivery vs. Payment ...................................................................................................... 14
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I. INVESTMENT SCOPE
General Statement
This policy {this "Policy") sezves to satisfy the statutory requirement of the Public Funds
Investment Act, as amended, Texas Government Code Chapter 2256, as amended (the "Act"), to
define and adopt a formal written investment policy for the City of Schertz, Texas (the "City").
The City shall be authorized to invest its funds pursuant to the provisions of the Act and this
Policy or, upon obtaining the prior approval of the City Council of the City (the "City Council"),
any other applicable law.
Funds Included
This Palicy applies to all City funds under the direct control of the City, at the present
time any funds to be received in the future and any other funds held in custody by the City,
unless expressly prohibited by law or unless it is in contravention of any depository contract
between the City and any depository bank.
The City funds that are entrusted to the City Council for investment pursuant to this
Policy are divided into the following portfolios based on the source of funds:
The operating account portfolio that consists of funds fiom the general fund and
all other miscellaneous funds.
The agency funds portfolio, which consists of all agency funds.
Special Revenue, Special Assessment, and all other City funds.
Funds Excluded
This Policy shall not be applicable to any funds on deposit in any bond account, reserve
account, or capital improvement construction account. The provisions of the ordinances
authorizing the issuance of these debt obligations and the provisions of the Internal Revenue
Code of 198b, as amended control the investment of funds on deposit in these accounts.
II. INVESTMENT OBJECTIVES
General Statement
Funds of the City will be invested in accordance with the Act, this Policy, written
investment strategy, and written administrative procedures to be developed by the City Manager
(or his/her designee). The City's investment portfolio shall be managed in a manner to attain the
maximum rate of return allowed through pzudent and legal investing of City funds while
preserving and protecting capital in the overall portfolio.
Safety
The primary objective of the City for ail portfolios and funds is to ensure the safety of the
principal. All investment transactions shall first seek to avoid capital losses.
Liquidity
The City's investment portfolio must 6e stzuctured in a manner that will provide the
liquidity necessary to meet all operating requirements which might reasonably be anticipated,
and to pay obligations as they become due.
Diversification
The policy of the City, except when investing with the City's depository bank or in U.S.
Treasury Bills, Bonds or Notes, will be to diversify its investment portfolio when investing in
certificates of deposit of other banks and savings and loans domiciled in Texas, repurchase
agreements, U.S. agencies securities, and other investment instzuments provided for by law. The
City's portfolio shall be diversified to eliminate the risk of loss resulting from over concentration
of assets in a specific maturity, a specific issuer or a specific class of investments. Investments
of the City shall always be selected to provide stability of income and reasonable liquidity.
Liquidity is defined as the ability to sell an investment at reasonable cost under adverse market
conditions.
In establishing specific diversification strategies, the following general polices and
constraints shall apply:
(1} Portfolio maturities shall be staggered in a way that avoids undue concentration of
assets in a specific maturity sector. Maturities shall be selected which provide for
stability of income and reasonable liquidity.
(2) Liquidity shall 6e maintained through practices that ensure that the next
disbursement date and payroll date are covered through current revenues,
matwing investments, or marketable securities.
(3) Risks of market price volatility shall be controlled through maturity
diversification.
Yield
It is the objective of the City to earn the maximum rate of return allowed on its
investments within the constraints imposed by its safety and liquidity objectives, and the
applicable law governing the investment of public funds.
The City must invest its portfolios in eligible investments that yield the highest passible
rate of return while providing the necessary protection of the principal. The City seeks to
optimize return on investments in all portfolios. The average minimum rate of return far the
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entire portfolio, excluding funds needed for current obligations, must be at least equal to a no
default risk rate of retw~ indicator, such as the return on the three-month Treasury bill. If funds
are subject to yield restrictions due to federal arbitrage regulations, those funds are excluded
from the yield calculation. The City may only invest in a particular eligible investment if its
yields are equal to or greater than the bond equivalent yield on United States Treasury
obligations of comparable maturity. The City Council may establish additional appropriate
criteria for investment performance measures.
Maturity
Portfolio maturities will 6e staggered to achieve the highest retui~ of interest but at the
same time provide for the necessary liquidity to meet the City's cash needs.
City-funds shall be invested only in investments whose maturities do not exceed five
years at the time of purchase, except, if permissible, funds accumulated for debt service
payments, bond fund reserve accounts, and registry trust funds. In addition, the average maturity
of the overall portfolio, excluding those investments held for future major capital expenditures
and registry trust funds, shall not exceed 4.5 years.
Quality and Capability of Investment Management
It is the City's policy to provide for periodic training in investments as required by the
Act for the City Manager through courses and seminars offered by professional organizations
and associations in order to ensure the quality and capability of the City Manager (or his/her
designee) in making investment decisions. The treasurer, the chief financial officer if the
treasurer is not the chief financial officer, and the City Manager (or hisll'ier designee) of the City
shall:
(1} attend at least one training session from an independent source approved by the
City Council of the City or the Investment Advisory Committee advising the City
Manager {or his/her designee) as provided for in the Policy of the City and
containing at least 10 hours of instruction relating to the treasurer's or officer's
responsibilities under this Policy within 12 months after taking office or assuming
duties; and
(2) attend an investment training session not less than once in a two-year period and
receive not less than 10 hours of instruction relating to investment responsibilities
under this Policy from an independent source approved by the City Council.of the
City or the Investment Advisory Committee advising the City Manager {or his/her
designee) as provided for in the Policy of the City.
Training under this Policy must include education in investment controls, security risks,
strategy risks, market risks, diversification of investment portfolio, and compliance with the Act.
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Public Trust
It will be the objective of the City to act responsibly as custodians of the public trust,
Portfolio Management
Under this Policy all investments will be made with the intent of pursuing, at the time of
purchase, the best rate of return on securities held until maturity, and not with the intent of
speculative trading. However, securities may be sold before maturity if market conditions
present an opportunity for the City to benefit fi•om this transaction.
Investment Strategy
As a part of its Policy, the City shall adopt a separate written investment strategy for each
of the funds or groups of funds under its control. Each investment strategy must describe the
investment objectives for the pax-ticular fund using the following priorities in order of
importance:
(1) Understanding of the suitability of the investment to the financial requirements of
the City;
(2) Preservation and safety of principal;
(3) Liquidity;
{4} Marketability of the investment if the need arises to liquidate the investment
before maturity;
(5) Diversification of the investment portfolio; and
(G) Yield.
III. INVESTMENT RESPONSIBILITY AND CONTROL
City's Investment Delegate
In accordance with Section 2256.005 of the Act, the City Manager (or his/her designee) is
designated as the officer responsible for the investment of the City's funds. The City Manager
{or his/her designee) is the primary manager of City investment portfolios, and shall develop and
maintain written administrative procedures for the operation of the investment program,
consistent with this Policy, including the following:
(1) Summarizing the economic and market analysis;
(2) Forecasting available cash for investments;
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(3) Formulating strategies for asset mix, investment insti~arnents, maturities, and
target yields;
(4) Monitoring performance against the current investment strategy and evaluating
reasons for variances;
(5) Reporting portfolios perfoi•~nance for the previous quarter to the City Council; and
(b) Revising the investment strategy based on recommendations by the Investment
Advisory Committee.
Selecting and Processing Investments
The City Manager (or his/her designee} reviews the composition of the current portfolio
and determines whether the securities under consideration maintain the portfolio within the
guidelines established by this Policy, subchapter A of the Act, and all federal, state, and local
statutes, rules or regulations. The City Manager (or his/her designee) approves the wire transfer
foi7n authorizing the transfer of funds far a specific investment transaction.
Documenting Investments and Providing Details
The City Manager (or his/her designee) retains documentation of all investment
transactions, including any bond swaps. The City Manager (or his/l-er designee) provides
information and supporting documentation for all investment transactions for entry in the
General Ledger. The City Manager (or hisll~er designee} will utilize infoi7nation and back-up
documentation on all investment transactions to ensure accurate calculation of cash position and
accurate posting to appropriate accounts.
Developing Cash Flow Projections far All Portfolios
The City Manager {or his/her designee) analyzes priox period data and develops and
amends cash flow projections of the City's cash requirements. The City Manager {or his/her
designee) uses cash flow projections to match assets and liabilities in order to maximize the
rettiu~ on investments.
Determining Cash Available for Investment
The City Manager (or his/her designee) determines the amount of City funds available far
investment each business day. All funds that can be legally invested and that are not required for
that day's disbursements are considered funds available for investment.
Monitoring Investment Performance
The City Manager (or his/her designee} must routinely perform market and economic
analysis to forecast probable market conditions for the investment period by assembling and
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analyzing current and trend data to develop and plan investment strategy. This analysis uses
information obtained from investment advisors, brokers, and investment industry publications.
The City Manager (or hisll~er designee} monitors the current and expected yield curves
far interest rate movements. When interest rates are expected to decline, maturity ranges are
extended within portfolio and the conshaints of this Policy. When interest rates are expected to
increase, maturity ranges are shortened. The City Manager (or his/her designee) monitors yield
spreads between various government agency issues and United States notes and bonds to
determine the best value. The City Manager (or his/her designee} summarizes economic and
market trend information and presents recommendations for investments strategy based on
economic and market conditions to the City Council and the Investment Advisory Committee.
Reconciling Investment Records and General Ledger
The City Manager (or his/her designee} prepares a monthly report that includes
information such as identifying investments at par value, identifying CUS1P number, disclosing
the premium or discount, and the interest purchased for the City's investments. The report
includes monthly and year-to-date interest accruals and amortization accretion of
premiumldiscount. This report should reconcile to the investment accounts in the General
Ledger.
Allocating Interest Revenue
The City Manager (or his/her designee) allocates the interest revenue earned from
investments proportionately to all accounts that participate in the investment function.
Providing Revenue Estimates for All Portfolios
The City Manager (or his/her designee) provides an estimate of the investment revenue
for the annual budget by August 1 of each year.
Prudence
Investments of the City shall be made with judgment and the exercise of due care, under
prevailing circumstances, that a person of prudence, discretion and intelligence would exercise in
the management of the person's own affairs, not for speculation, but far investment, considering
the probable safety of capital, as well as the probable income to be derived for the City. Unless
authorized by law, a person may not deposit, withdraw, transfer, or manage in any other manner
the funds of the City.
Business Relationships of City Manager (or his/her designee)
The City Manager (or his/her designee} must file a statement with the City Council and
the Texas Ethics Commission of any personal business relationship that the City Manager (or
his/her designee} may have with a business organization as defined in the Act offering to engage
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in an investment transaction with the City. A personal business relationship is defined by
Section 2256.005 of the Act to exist if
(1) The investment officer owns 10% or more of the voting stock or shares of
the business organization or owns $5,000 or more of the fair market value
of the business organization;
{2) Funds received by the investment officer from the business organization
exceed 10% of the investment officer's gross income for the previous year;
or
(3) The investment officer has acquired from the business organization during
the previous year investments with a book value of $2,500 or more far the
personal account of the investment officer.
Liability of City Manager (or his/her designee)
The City Manager (or his/her designee) is not responsible for any loss of the City funds
through the failure or negligence of a depository bank or other financial or investment institution
as described in Article VI of this Policy.
IV. INVESTMENT REPORTING
Quarterly Report
The City Manager (or his/her designee) will continually monitor and evaluate the City's
investments, and report quarterly to the City Council as provided in Section 2256.023 of the Act.
The report must:
(1) describe in detail the investment position of the City on the date of the report;
(2) be prepared jointly by all investment officers of the City;
(3) be signed by each investment off cer of the City;
(~} contain a summa-y statement, prepared in compliance with generally accepted
accounting principles, of each pooled fund group that states the:
(a) beginning market value for the reporting period;
(b) additions and changes to the market value during the period;
(c) ending market value for the period; and
(d) fully accrued interest for the reporting period;
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(5) state the book value and market value of each separately invested asset at the
beginning and end of the reporting period by the type of asset and fund type
invested;
(6) state the maturity date of each separately invested asset that has a maturity date;
(7) state the account or fund or pooled group fund in the City for which each
individual investment was acquired; and
(8} state the compliance of the investment portfolio of the City as it relates to:
(a) the investment strategy expressed in the City's investment policy; and
(b} relevant provisions of the Act.
The report shall be presented not less than quarterly to the City Council and the City
Manager of the City within a reasonable time after the end of the period.
If the City invests in other than money market mutual -funds, investment pools or
accounts offered by its depository bank in the form of certificates of deposit, or money market
accounts or similar accounts, the reports prepared by the investment officers under this section
shall be formally reviewed at least annually by an independent auditor, and the result of the
review shall be reported to the City Council by that auditor.
Investment Advisory Committee
An Investment Advisory Committee composed of the City Manager {as Chair), Executive
Directors, the Mayor, Chief of Staff, Finance Director, Assistant Finance Director,
Budget/Financial Analyst, and one member of the City Council will meet no less than once
semiannually to review the last two quarterly reports prepared by the City Manager (or his/her
designee) and review the Investment Objectives, Investment Responsibility and Control, and
Investment Instruments as established by this Policy and the Act.
Annual Review
This Policy and investment strategy will be reviewed by City Council annually. The City
Council shall adapt a written zule, order, ordinance, or resolution stating that it has reviewed the
Policy and investment strategy and shall record in the order, ordinance or resolution any changes
made to either the Policy or investment strategy.
Investment Training
City staff preparing or signing the investment report are required to receive 10 hours
harung pertaining to the Texas Public Funds Investment Act i~vithin the first 12 months after
assuming duties and 10 hours every 2 years therea$er. Training for city council off cials on the
S
Investment Committee is recommended to provide education and knowledge_pertaining to the
Public Funds Investment Act but the training is not mandatory.
Notification of Investment Changes or Defaults
It shall be the duty of the City Manager (or his/her designee} to notify the City Council of
any significant changes in current investment methods and procedures prior to their
implementation and to immediately notify the City Council in the event of a default or
nonpayment of any investment acquired with City funds. In addition, the City Council in its
annual review of the Policy-shall adopt any order, ordinance, or resolution establishing its annual
review and record any changes to the Policy or investment strategies.
Compliance Audit
The City, in conjunction with its annual fnancial audit, shall perform a compliance audit
of management controls on investments and adherence to the Policy.
V. INVESTMENT INSTRUMENTS
Authorized Investment Instruments
The City Manager (or hisll'ier designee) shall use any or all of the following authorized
investment instruments consistent with govexming law:
(1) Obligations, including letters of credit, of the United States or its agencies
and instrumentalities;
(2) Direct obligations of the State of Texas or its agencies and
instrumentalities;
(3) Collateralized mortgage obligations directly issued by a federal agency or
instrumentality of the United States, the underlying security for which is
guaranteed by an agency of instrumentality of the United States;
{4) Other obligations, the principal of and interest of which are
unconditionally guaranteed or insured by, or backed by the full faith and
credit of the State of Texas or the United States or their respective
agencies and instrumentalities;
{5} Obligations of states, agencies, counties, cities, and other political
subdivisions of any state having been rated as to investment quality by a
nationally recognized investment rating firm and having received a rating
of not less than A or its equivalent;
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(6) Certificates of deposit issued by a state or national bank domiciled in this
State, a savings bank domiciled in this State or a state or federal credit
union domiciled in this State that are
(A) Guaranteed or insured by the Federal Deposit Insurance
Corporation or its successor or the National Credit Union Share
Insurance Fund or its successor; or
(B} Secured by obligations that are described by subdivisions (1)-(6} of
this subsection, including mortgage-backed securities directly
issued by a federal agency or instrumentality that have a market
value of not less than the principal amount of the certificates ox in
any other manner and amaunt provided by law for deposits of the
City; or
(C) Secured in any other manner and amount provided by law for
deposits of the City;
(7) Prime domestic bankers' acceptances if it
(A) Has stated maturity of 270 days or-fewer from the date of its
issuance;
(B) Will be, in accordance with its terms, liquidated in full at maturity;
(C) Is eligible for collateral for borrowing from a Federal Reserve
Bank; and
(D) Is accepted by a bank organized and existing under the laws of the
United States or any state, if the short-term obligations of the bank,
or of a bank holding company of which the bank is the largest
subsidiary, are rated not less than A-1 or P-1 or an equivalent
rating by at least one nationally recognized credit rating agency;
(8) Commercial paper if it
(A} Has a stated maturity of 270 days or less fiom the date of its
issuance; and
{B) Is rated not less than A-1, P-1, or the equivalent by at least
(1) Two nationally recognized credit rating agencies; or
(2) One nationally recognized credit rating agency and is fully
secured by an irrevocable letter of credit issued by a bank
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organized and existing under the laws of the United States
or any state thereof;
(9} Fully collateralized direct repurchase agreements having a defined
termination date, secured by obligations described by subdivision (1) of
this subsection, pledged to the City, held in the City's name, and deposited
at the time the investment is made with a third party selected and approved
by the City, and placed through a primary government securities dealer, as
defined by the Federal Reserve, or a financial institution doing business in
this State;
(10} A guaranteed investment contract is an authorized investment for bond
proceeds under the Act if the guaranteed investment contract
(A} Has a defined termination date;
~__.
(B} is secured by obligations described by subdivision (1} in an
amount at least equal to the amount of bond proceeds invested
under the contract; and
(C) Is pledged to the City and deposited with the City or with a third
party selected and approved by the City; and
{11) Bond praceeds, other than bond proceeds representing reserves and funds
maintained for debt service purposes, may not be invested under the Act in
a guaranteed investment contract with a term of longer than five years
from date of issuance of the bonds; to be eligible as an authorized
investment
(A) The City Council must specifically authorize guaranteed
investment contracts as an eligible investment in the ordinance or
resolution authorizing the issuance of bonds;
(B} The City must receive bids from at least three separate providers
with no material financial interest in the bonds from which
praceeds were received;
(C} The City must purchase the highest yielding guaranteed investment
conh'act for which a qualifying bid is received;
(D) The price of the guaranteed investment contract must take into
account the reasonably expected drawdown schedule far the bond
proceeds to be invested; and
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(E) The provider must certify the administrative costs reasonably
expected to be paid to third parties in connection with the
guaranteed investment contract.
In addition to the investments described by items (1) _ (11) above, the City may invest
funds under its control in eligible public funds investment pools as permitted under the Act. A
public funds investment pool must be continuously rated no Lower than AAA or AAA-m or at an
equivalent rating by at Least one nationally recognized rating service or no lower than investment
grade by at Least one nationally recognized rating service with a weighted average maturity no
greater than 90 days.
In addition to the investments described by items (1) - (11) above, the City may, in
accordance with the Act, purchase, sell, and invest funds, after receiving a prospectus and other
information required by the SEC, under its control in an SEC-regulated, no-load money market
mutual fund with adollar-weighted average stated .maturity of 90 days or Less and whose
investment objectives include seeking to maintain a stable net asset value of $1 per share or a no-
load mutual fund which is registered with the SEC, has an average weighted rnaturiry of less than
two years, is invested exclusively in obligations approved by the Act, is continuously rated as
investment quality by at least one nationally recognized investment rating firm of not less than
AAA or its equivalent and confot7ns to the requirements set forth in Sections 2256.016(b) and (c)
of the Act relating to the eligibility of investment pools to receive and invest funds of the City.
The City shall not (i) invest in the aggregate mare than 15% of its monthly average fund balance,
excluding bond proceeds and reserves and other funds held for debt service in mutual funds as
described by the Act; (ii) invest any portion of bond proceeds, reserves and funds held for debt
service, in mutual finds described by the Act; or (iii) invest its funds or funds under its control,
including bond proceeds and reserves and other funds held for debt service in any one mutual
fund described by the Act in an amount that exceeds 10% of the total assets of the mutual fund.
VI. INVESTMENT INSTITUTIONS
Investment Institutions Defined
The City Manager {or hislher designee) shall invest City funds with any or all of the
following institutions or groups consistent with federal and state law and the current depository
bank contract:
{1) The City's Depository bank;
(2) Other state or national banks domiciled in Texas that are insured by FDIC;
(3) Savings and loan associations domiciled in Texas that are insured by
FDIC;
(~) Public funds investment pool; or
(5) Government securities brokers and dealers acceptable to the City.
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Selection of Bank and Securities Dealers
All financial institutions and brokerldealers who desire to became qualified bidders for
investment transactions must be given a copy of the Policy and must supply the City Manager (or
his/her designee) with the information specified below. First, abroker/dealer must submit
audited financial statements for the financial institution or broker/dealer. Second, a brokerldealer
must provide evidence of appropriate registration by the qualified representative of the business
organization as such terms are defined in the Act. For bank dealers, this requires a statement
from a senior bank official that the bank dealer is appropriately registered with its primary
regulatory agency {the Office of the Comptroller of the Currency for National Banks) as a
gave~nment securities dealer, municipal securities dealer, or both. For a securities firm, this
requires a statement fiom a senior official that the firm is registered with the National
Association of Securities Dealers. Third, a brokerldealer must provide a completed
BrokerlDealer questionnaire furnished by the City Manager (or his/her designee}. Finally, a
brokerldealer must deliver a written statement, acceptable to the City, by the qualified
representative, offering to engage in an investment transaction with the City, that they have
received and thoroughly reviewed the Policy and acknowledged that the business organization
has implemented reasonable procedures and controls in an effort to preclude investment
transactions conducted between the City and the business organization that are not authorized by
this Policy and other investment policies, except to the extent that this authorization is dependent
on an analysis of the makeup of the City's entire portfolio or requires an interpretation of
subjective investment standards. The City Manager (or his/her designee} will recommend both
primary and secondary securities dealers to the City Council for final approval. The City
Manager (or his/her designee) may not acquire or otherwise obtain any authorized investment
described in this Policy from a person who has not delivered to the City the written statement
required in this section.
The City Council or the designated Investment Advisory Committee member shall, at
least annually, review, revise, and adopt a list of qualified brokers that are authorized to engage
in investment transactions with the City.
VII. INVESTMENT COLLATERAL AND SAFEKEEPING
Collateral or Insurance for Deposits
The City Manager (or his/her designee) shall ensure that all deposited and invested City
funds are, to the extent required, fully collateralized or insured consistent with federal and state
law and the current bank depository contract in one or mare of the following manners:
(1) FDIC insurance coverage;
(2) Obligations of the United States or its agencies and instrumentalities;
(3) Direct obligations of the State of Texas or its agencies;
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(4} Other obligations, the principal of and interest on which are
unconditionally guaranteed or insured by the State of Texas or the United
States or its agencies and instrumentalities; ox
(5) Any other manner allowed by law.
Safekeeping
All purchased securities shall be held in safekeeping by the City, or a City account in a
third party financial institution, or with a Federal Reserve Bank.
All certificates of deposit, insured by FDIC, purchased outside the depository bank shall
be held in safekeeping by either the City or a City account in a third party financial institution.
All pledged securities by the depository bank shall be held in safekeeping by the City, or
a City account in a third party financial institution, or with a Federal Reserve Bank.
All certificates of deposit, pledged by the depository bank shall be held in custody of a
Federal Reserve Bank far safekeeping, be the subject of a valid pledge agreement designating the
City as the beneficiary of the pledge agreement; be insured by the FDIC; 6e described in detail
by a safekeeping receipt issued to the City by the Federal Reserve Bank having custody of the
certificates; and be issued with the City as registered owner.
Delivery vs. Payment
It will be the policy of the City that all transactions, except investment pool funds and
mutual funds, shall be purchased using the delivery vs. payment method through the Federal
Reserve System. By so doing, City funds are not released until the City has received, through
the Federal Reserve wire, the securities purchased.
14
PASSED AND ADOPTED, this 24th day of September, 2013.
CIT ERAS
Mayor, Michael R. Carpenter
ATTEST:
City Secretary, Brenda Dennis
(CITY SEAL)