13-R-88 - East Dietz Creek Construction Ford EngineeringRESOLUTION NO. 13-R-SS
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS AUTHORIZING A PROFESSIONAL SERVICES
AGREEMENT WITH FORD ENGINEERING, INC., RELATING TO
ENGINEERING AND DESIGN FOR THE EAST DIETZ CREEK
CONSTRUCTION PROJECT IN THE ARROYO VERDE SUBDIVISION,
AND OTHER MATTERS IN CONNECTION THEREWITH
WHEREAS, the City staff of the City of Schertz (the "City") has determined that the City
requires professional services relating to engineering and design for the Dietz Creek
Construction Project in the Arroyo Verde Subdivision; and
WHEREAS, City staff has determined that Ford Engineering, Inc. is uniquely qualified to
provide such services for the City; and
WHEREAS, pursuant to Section 252.022(a}(4), the City is not required to seek bids or
proposals with respect to a procurement for personal, professional, ar planning purposes; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
contract with Ford Engineering, Inc. pursuant to the Engineering Services Agreement attached
hereto as Exhibit A (the "Agreement") relating to engineering and design for the Dietz Creek
Construction Project in the Arroyo Verde Subdivision far $14,240 with a not to exceed amount
of $15,b64.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
THAT:
Section 1. The City Council hereby authorizes the City Manager to execute and
deliver the Agreement with Ford Engineering, Inc. in substantially the form set forth on Exhibit
A.
Section 2. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict ar inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final
passage, and it is so resolved.
PASSED AND ADOPTED, this 22°d day of October, 2013.
CITY OF S~I~•F~TZ. TEXAS
R. Carpenter, Mayor
ATTEST:
Bren a Dennis, City Secretary
(CITY SEAL)
EXHIBIT A
ENGINEERING SERVICES AGREEMENT
50077397.1 A-1
FORD ENGINEERING, INC.
October 10, 20 i 3
City of Schertz
10 Commercial Place
Schertz, Texas 78154
Attn: Mr. Sam Willoughby, Director of Public Works
Re: City of Schertz -Dietz Creek -Arroyo Verde Channel Improvements
Ford Engineering, Inc, is pleased to provide this proposal far professional engineering services to
the City of Schertz for the design of the Dietz Creek -Arroyo Verde Channel Improvements.
Our understanding of the scope of work is generally as follows: The City desires to widen the
existing Dietz Creek channel, beginning at Arroyo Verde and extending north (upstream) for
approximately b00 feet, to a design bottom width of 90 feet in order to mitigate erosion of the
existing channel The widened channel will tie to the recent channel excavations of TXDOT and
may require a concrete drop structure. The City also wishes to widen the existing Dietz Creek,
beginning at Green Valley Road and extending north (upstream) approximately 200 feet, to a
design bottom width of approximately ti5 feet. Additionally, the project will include removal of
excess deposits of sediments downstream of the .ArTOyo Verde culvert and the Green Valley Road
culvert. It is not anticipated that the channel improvements will contain the 1% annual chance
flood event within the channel banks, but the overall effect of the channel improvements will not
cause a rise in the surface water elevation for the 1% annual chance flood event.
Proiect Scope
Ford Engineering, Inc. and its design team will provide the engineering services required in
the Agreement for Engineering Services between the City of Schertz and Ford Engineering,
Inc. and subsequent agreements and per the scope of wark as described below.
Design Phase:
In order to facilitate the delivery of said project, Ford Engineering, Inc, will provide the
topographical survey of the existing and proposed right of way to determine locations of existing
utilities, trees, and pertinent topographic features. No additional easements ar right-of--way
acquisitions are anticipated to be required for the construction of this project.
Ford Engineering will prepare a set of construction plans for the project. Plans will be in
conformance with City of Schertz standards of construction. Submittals to the City for review
will occur at the 90% design phase for review and approval, and final design. The submittal will
include three sets of hard copy plans for review (2 sets of 22"x34" size plans, and 1 set of
1 i"xl 7" size plans} and an engineer's opinion of probable construction cast.
The design is anticipated to include the following design elements:
• Survey (topographic and tree}
• Preparation of plan and profile construction plans for channel excavation with design
cross sections every SO feet
• Construction details for channel improvements
t09~7 WYE DRIVE, SIfiTE 104, SAN ANTONIO, TEX,~5 78217 (214) 590-4777 FAX: 590-4940
t-800-332-3109 Web Site: www,Fordenglneering.com TBPI: No. F-t ib2
FORD ENGINEERING, INC.
• Update hydraulic analysis and study prepared by Ford Engineering, Inc. dated October 2,
2012
Permit submittals will be handled by the City of Schert7.
Bid Phase:
It is understood that there will be no bid phase, and the project construction will be performed by
the City of Schertz.
Construction Phase:
Ford Engineering, Inc. will provide aone-time construction staking to consist of establishing two
benchmarks and a single line of stakes with guard stakes showing the stationing, and offset of
horizontal PI, PC and PT of the channel alignment. The setting of the stakes will be performed
once, and the preservation of such stakes as to position, elevation and marking shall become the
responsibility of the contractor selected by the City to perform the work outlined above.
Engineering Fee
Compensation for these services will be in the amount of $14,240.00 which will cover all costs
associated with the scope described above.
A LOMB may be required due to construction within the FEMA designated Floodway. The fee
above-does not include work involved for the preparation and submittal of the appropriate forms
and documents to FEMA for review of a LOMR.
Additional services and significant changes will be compensated for as provided by Attachment 1
to the Fourth Amendment to agreement for Engineering Services between the City of Schertz and
Ford Engineering, Inc. dated April 30, 2013 {the "Fourth Amendment). Fuither, the services
described in this letter shall be subject to the terms of the Agreement for Engineering Services
between the City of Schertz and Ford Engineering, Inc. dated February 9, 2010, as amended by
the First Amendment to Agreement for Engineering Services dated October 1, 20l 1, the Second
Amendment to the Agreement for Engineering Services dated April 1, 2012, the Third
Amendment to Agreement for Engineering Services dated October 30, 2012, and the Fourth
Atendment.
Should there be any questions or if further information is needed, please do not hesitate to call me
at 23 0-590-4777.
Sincerely,
1~~
Mark B. Hill, P.E.
10927 WYE DtiIVE, SUITE i04, SAN ANTONI[), TEXP~ 78217 {710} 590-4777 EAX: 590-4940
1-804-332-3169 Web Site: www.Fordengineering.com TBPE No. f-i 162