14-R-19 - Microsoft UpgradesRESOLUTION NO. 14 -R -19
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS AUTHORIZING AN AGREEMENT WITH
MICROSOFT AUTHORIZING THE PURCHASE OF LICENSES FROM
SHI GOVERNMENT SOLUTIONS RELATING TO EMAIL AND
SOFTWARE SERVICES FOR THE MICROSOFT OFFICE 365 EMAIL
SYSTEM UPGRADE, AND OTHER MATTERS IN CONNECTION
THEREWITH
WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the
City enter into an Agreement with Microsoft, relating to email and software services in the
amount of $19,581.60 per year for a term of 3 years; and
WHEREAS, only funds for the current fiscal year have been budgeted for the purchase of
the software from SHI Government Services and additional funds in the amount of $19,581.60
will need to be budgeted by the City Council in each of the next two fiscal years: and
WHEREAS, the City Council has determined that it is in the best interest of the City to
contract with Microsoft pursuant to the Enterprise Enrollment CTM agreement attached hereto as
Exhibit A (the "Agreement'), Enterprise Enrollment W29 attached hereto as Exhibit B (the
"Enrollment W29 "), Enterprise Enrollment State and Local attached hereto as Exhibit C (the
"Enrollment State and Local'), Program Signature Form attached hereto as Exhibit D (the
"Signature Form "), and Document Revision Authorization attached hereto as Exhibit E (the
"Document Revision ") and SHI Government Solutions Pricing Proposal attached hereto as
Exhibit F (Pricing Proposal).
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
THAT:
Section 1. The City Council hereby authorizes the City Manager to execute and
deliver the Agreement and supporting documents with Microsoft in substantially the forms set
forth on Exhibit A, B, C, D and E.
Section 2. The City Council hereby authorizes the City Manager to purchase the
software licenses generally as per Exhibit F for three years at an annual cost of $19,581.60 per
year.
Section 3. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 4. All resolutions or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
50494755.1
Section 5. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 6. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
Section 7. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 8. This Resolution shall be in force and effect from and after its final
passage, and it is so resolved.
PASSED AND ADOPTED, this 4'h of March, 2014.
CITY OF TZ TEXAS
r ael R. Carpenter, Mayor
ATTEST:
�> enda Dennis, City Secretary
(CITY SEAL)
50494755.1
EXHIBIT A
ENTERPRISE ENROLLMENT AMENDMENT ID (CTM)
50494755.1 A -1
EXHIBIT B
ENTERPRISE ENROLLMENT AMENDMENT ID W29
50494755.1 A -2
EXHIBIT C
ENTERPRISE ENROLLMENT STATE AND LOCAL
50494755.1 A -3
EXHIBIT D
PROGRAM SIGNATURE FORM VOLUME LICENSING
50494755.1 A -4
EXHIBIT E
DOCUMENT REVISION AUTHORIZATION
50494755.1 A -5
EXHIBIT F
PRICING PROPOSAL
50494755.1 A -6