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07-29-2014 MinutesMINUTES REGULAR MEETING July 29, 2014 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on July 29, 2014, at 6:00 p.m., in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit: Mayor Pro -Tern David Scagliola Councilmember Daryl John Staff Present: Deputy City Manager John Bierschwale Chief of Staff Bob Cantu City Secretary Brenda Dennis Councilmember Jim Fowler Councilmember Matthew Duke City Manager John Kessel Executive Director-Brian James City Attorney Charles Zech Mayor Carpenter and Councilmember Cedric Edwards were absent. Call to Order Mayor Pro -Tem Scagliola called the Regular Meeting to order at 6:00 p.m. Invocation and Pledges of Allegiance to the Flags of the United States and the State of Texas Councilmember Jim Fowler provided the invocation followed by the Pledges of Allegiance to the Flags of the United States and the State of Texas. City Events and Announcements • Announcements of upcoming City Events (J. Bierschwale/B. James) Mayor Pro -Tem Scagliola recognized Executive Director of Development Services Brian James who provided the following announcements and upcoming events: o Two Community Budget Meetings: Wednesday, August 6, 2014, Schertz Civic Center, Bluebonnet Room from 7:00 p.m. to 9:00 p.m. Thursday, August, 14, 2014, Schertz United Methodist Church from 7:00 p.m. to 9:00 p.m. o Friday, August 8, 2014, 2 "d Annual Senior Center Gala Fundraiser Event, Schertz Civic Center, 7:00 p.m. to 11:00 p.m., tickets are $25.00 per person and are on sale at the Schertz Chamber office as well as at the Schertz Senior Center. 07 -29 -2014 Minutes Page - 1 - o Tuesday, September 30, 2014 through Friday, October 3, 2014, Texas Municipal League Conference, in Houston. Councilmembers please contact Brenda or Donna to register. Announcements and recognitions by City Manager (J. Kessel) Mayor Pro -Tem Scagliola recognized City Manager John Kessel who reiterated what Mr. James spoke of regarding the upcoming Community Budget Meetings. Mr. Kessel stated that we have held these meeting in the past and had in depth conversations with the citizens who attended. He encouraged everyone interested in the budget to come and participate in the discussions. Mr. Kessel stated that the format is different from the public hearings as it is much more conversational. All the departments will be available to address questions. We are making it a friendly environment by hosting it at the Bluebonnet room this year for the city facility and at the Schertz United Methodist Church. Mr. Kessel read an email from a citizen who had an uneven sidewalk in front of her house and had difficulty with that. She called into the 311 Office and reached Sherry Davis who patched her to Nancy Tumlinson, in the Risk Management Office. They discussed the situation and determined that we had a situation that needed to be fixed. Robert Martinez and Tim Meyers with the Public Works Department went out and investigated the situation and made some repairs in front of her property. Mr. Kessel stated that what she wrote to us was "Sherry and Nancy were very professional and very nice! City workers came out right away and placed a barrier in front of the uneven place and have been working to finish the repair since and today it is complete and looks great! I feel lucky to live in Schertz where the people who work for the City care about their citizens. Please tell everyone involved in the repair that I am very impressed and they have my gratitude for a job well done!" Mr. Kessel thanked the Public Works staff, Robert Martinez, Tim Meyers, Sherry Davis in 311 and Nancy Tumlinson in Risk Management. Hearing of Residents: Mayor Pro -Tem Scagliola recognized the following who spoke: Mrs. Maggie Titterington, President of the Schertz Chamber, who provided updated information on the activities of the Chamber for the past three (3) months. Mrs. Titterington also provided information on their upcoming events. Consent Agenda Items 1. Minutes — Approve the minutes of the regular meeting of July 22, 2014. (J. KessellB. Dennis/D. Schmockel) 07-29 -2014 Minutes Page - 2 - 2. Appointments/ Reappointments and Resignations to City Boards, Commissions and Committees — Consideration and/or action regarding appointments /reappointments and resignations to City Boards, Commissions, and Committees. (Mayor /Councit/B. Dennis) Mayor Pro -Tern Scagliola stated that the City has received three resignations from individuals who are leaving and this provides openings. He stated that Mrs. Reginna Agee is looking to move up from Alternate No. 1 to a regular member position on the Parks Recreation Advisory Committee, and appointing Mrs. Stacy.Haugen as an alternate member to the Parks Recreation Advisory Committee. Mayor Pro -Tem Scagliola thanked those who were in attendance. 3. Resolution No. 14 -R -65 — Consideration and/or action approving a Resolution authorizing a contract with Hungry Hopper for installation of sod and irrigation system at the Skate Park. (J. Kessel/B. James) The following was read into record: RESOLUTION NO. 14 -R -65 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE INSTALLATION OF NEW SOD AND IRRIGATION SYSTEMS AT THE NEW SKATE PARK AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Pro -Tem Scagliola recognized Councilmember Fowler who moved, seconded by Councilmember Duke to approve the consent agenda items 1 through 3 as spoken. The vote was unanimous with Mayor Pro -Tem Scagliola, Councilmembers Fowler, John, and Duke voting yes and no one voting no. Councilmember Edwards was absent Motion Carried Discussion and Action Items 4. Ordinance No. 14 -M -39 — Consideration and/or action approving an Ordinance amending the City of Schertz Code of Ordinances establishing fees for certain licenses, permits, and other services provided by the City of Schertz. First reading (J. Kessel/J. Santoya/J. Walters) The following was read into record: ORDINANCE NO. 14 -M -39 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AMENDING THE CITY OF SCHERTZ CODE OF ORDINANCES AND CERTAIN OTHER ORDINANCES BY AMENDING AND ESTABLISHING FEES FOR CERTAIN LICENSES, PERMITS, AND OTHER SERVICES PROVIDED BY THE CITY OF SCHERTZ. 07 -29 -2014 Minutes Page - 3 - Mayor Pro -Tern Scagliola recognized Budget/Finance Analyst James Walters who introduced this item stating that for background, every year we go through and review the fees the city has established. We make recommendations to Council regarding increases, decreases and items where fees are removed, as well as if we find a service we are providing and we do not have a fee for it, then this is the time that it will be added. The fees in the schedule will be effective October 1, 2014. We present this fee schedule to Council at this time to make sure that the citizens have at least a 45 day notice before any fee increases take effect. Mr. James provided information on the fees which are changing and stated the.majority of the proposed fee changes in the General Fund are not expected to result in significant revenue changes. The convenience fee removal will affect the General Fund by an estimated $4,000. The EMS Fund will now be adding other rates to the fee schedule that were already in place, including: standby rates for being present at a sporting event or another event, training fees, and vaccinations. There will be no fiscal impact for these additions. The EMS Fund is a self - sustaining fund. For the Water & Sewer Fund, the proposed Water rates increase is expected to generate an additional 2% in revenue or $150,000. The increase in the Sewer rates along with population growth is estimated to generate an additional $592,000 in revenue; roughly $300,000 of this will go toward sewer treatment. These changes to the Water and Sewer rates are in accordance with the approved Rate Study and will help offset increases in maintenance costs and contributions to Cibolo Valley Local Government Corporation (CVLGC). The removal of the convenience fee will affect the Water & Sewer Fund by an estimated $40,000. The Water & Sewer Fund is a self - sustaining fund and these fee increases are necessary to support ongoing operations and maintenance. A full copy of the proposed fee schedule can be found in the City Secretary's office as well as in the agenda packet for the July 29, 2014 meeting. Mayor Pro -Tern Scagliola recognized Councilmember Duke who asked about the water rates that are set for outside the City; are they set by the same study and are they equal to what is paid inside the City as far as the increase. Mayor Pro -Tern Scagliola recognized Public Works Director Sam Willoughby who stated these are add -on fees for outside services for non - residents. Mr. Walters stated that there is a set amount that is tacked on if you are outside the City. Mayor Pro -Tern Scagliola recognized Councilmember Fowler who asked with the new regulations of non -lead meters, will the City have to change out all the existing meters. Public Works Director Sam Willoughby stated that this is a new rule that started in January and as the meters wear out or fail they will be replaced with the no -lead meters. The City will not have to change out all the meters at once. Councilmember Fowler asked what the normal life of a meter was. Again, Mr. Willoughby stated that we have a 20 year guarantee, 10 year 100% and the second 10 years is prorated. He stated that our water is very good on the meters and we get a longer life on them. Councilmember Fowler asked 07 -29 -2014 Minutes Page - 4 - what the 2% increase was for. Mr. Walters stated that the 2% follows the study that was prepared by Mr. Jackson and approved by 'Council last year. The study looks at all the increasing costs of line maintenance, as well as all the future projects that we will need to do in the five (5) year period. Mayor Pro -Tern Scagliola commented on the deletion of the convenience fee, stating this is a way our citizens pay and they should not be penalized for making it easier for the City to do business. This is a good step in the right direction. He asked about the added Fire Systems Contractor Licenses Permits and the rationale behind the fees. Mr. Walters stated that this requires them to come in and fill out an application making sure that they are bonded and insured. Mayor Pro -Tern Scagliola asked if there was a listing of approved contractors through the City that individuals wishing to do business within the City can access online. Director of Development Services Michelle Sanchez came forward stating not yet, this would assist the City in populating the list, as it would be a requirement to come into the City to register. She stated currently the Fire Department had always issued the permits for fire sprinkler systems, fire alarm systems, and fire suppression, they will continue to review all the associated plans for each of these and issue those permits, but they have never registered the contractors. Ms. Sanchez stated that Assistant Chief Glen Outlaw and she talked about adding the three fire type contractors to the registration list and he feels there is value in having these individuals register. The Inspections Department will keep track of each of these contractors just as they do for other contractors ensuring they are qualified and are current with their state licenses. The charges are for maintaining the files. Mayor Pro -Tern Scagliola stated he wanted to make sure that the contractors when they do register get some type of acknowledgement so that it benefits our residents. If the residents need someone along these lines they know where to go and they can contact an individual who is registered with the City; this gives them some confidence that the individual contractor they are dealing with is legitimate, licensed and certified. Mayor Pro -Tern Scagliola recognized City Manager John Kessel who stated that one thing to think about with the contractor licenses, is think about it in reverse. The very best contractors will come in once a year, follow all the rules, everything is verified, they get all the permits, they have the licensed staff that performs the work, pass all their inspections — no problems. Then think about the other side, 1 %, 2 %, and 3% of the contractors we may deal with; theoretically we go out and do an inspection and they have a number of staff working and find none of whom carry the right licenses. We then have to have that work re- inspected or removed. We need to have a mechanism that says they violated their contract with the property owner as well as with the City to do businesses in a certain manner. While this is rare, it does happen from time to time. This gives us the ability to say we will not issue the next permit to them because they have had their license pulled until they rectify a particular situation. It is a rare circumstance that this would happen but from a life safety standpoint we cannot have someone who is a known practitioner of poor business practices, one who is not building to code, continue to do so in the City. This is not good for citizens, businesses, or the City in the long run. Mayor Pro -Tern Scagliola agreed. 07 -29 -2014 Minutes Page -5- Mayor Pro -Tem Scagliola stated that a few months ago he asked about signs for business owners, such as small signs they can be put in front of their businesses or on lawns for advertising purposes. Mayor Pro -Tem. Scagliola wanted to know where it was in the fee schedule. Director of Development Services Michelle Sanchez stated that there are provisions to issue permits for temporary signs for businesses and there is no change in the fees for next year. Temporary signs for businesses are already included in the fee schedule. Mayor Pro-Tern Scagliola stated that this was something that he would like to change. He stated that he had challenged staff when he brought this up, stating if the administrative costs exceed the value of what you are trying to accomplish, then let's do away with the fee. Mr. Walters showed the temporary sign fee which is $30.00 on the overhead. Mayor Pro -Tem Scagliola asked if the $30.00 was for the six -month period. Ms. Sanchez stated yes. The six -month period currently allows them to have up to two signs per business. Mayor Pro-Tern Scagliola stated what he was looking for was a way they could register, they are going to put a sign out by their establishment so we know about it, but as far as an administrative fee, he didn't see a lot of sense it that. Ms. Sanchez stated that they would have to change the sign article in order to allow them to simply install temporary signs. Ms. Sanchez asked if he was talking about changing the regulations or just talking about doing away with the fee in general. Mayor Pro-Tern Scagliola answered that he was talking about doing away with the fee in general. Mayor Pro -Tem Scagliola recognized Executive Director of Development Services Brian James who stated one of the things they have been doing is going through the sign ordinance and looking to modify the regulations. One of the signs they anticipate making significant changes to is the temporary signs. Effectively, the way it is worded now, while it is called a temporary sign, you can have it for six months come in and apply for it again and have it for another six months. So effectively it is not a temporary sign, it is a sign that is always up and we charge you twice. What we are looking at doing, and we can take care of this if you are comfortable; when we pin down the sigy ordinance and come forward with that ordinance change, at that time if we want we can make a recommendation to change the associated fee with it. What they are looking at is something that is more temporary; a new business comes in and says they are just coming in and they want an extra sign so individuals know that they are there, or that they are having a special spring season or for a florist, a Valentine's Day event — that is really a temporary sign that you can have for certain periods during the course of the year. He stated that once they know what that looks like, and it makes sense to look at, is a fee appropriate with that, and if so what is it to have the temporary sign. One suggestion would be when we bring the ordinance change back we look at that fee that goes with it once we know what a temporary sign will be. Mayor Pro-Tern Scagliola asked what the timeline would be for this ordinance to be brought forward. Director of Development Services Michelle Sanchez stated that they anticipate bringing it to Council possibly by the end of the year. Mayor Pro-Tern Scagliola also asked if they were going to work on administrative processes to make it easier so they can accomplish most of this online. Executive Director of Development Services Brian _ 07 -29 -2014 Minutes Page - 6 - James stated that most of the issue with accomplishing this online is a cost feature and that becomes a budgetary item in terms of having software that allows us to do this. Mr. James stated that what they have done is until 6:00 p.m. on Tuesdays the permit office and building inspections office is open and we are also open early on Fridays at 7:00 a.m. In an effort to try and make it easier for individuals to pull permits and do things like this they have done what they can with the resources they have. The online permit system starts with a software program and a technology issue that we currently do not have at this point. They are working to get field tablets for the inspectors out in the field, so when they do inspections they can pull up the data they need. They are currently reviewing demos with IT. Mayor Pro -Tern Scagliola recognized City Manager John Kessel who suggested that since we do not have a fee item associated with this that we continue this exact conversation during the actual budget discussion. This is where we are going to have the opportunity to discuss staffing, computer software, and provision of service levels. He stated that he is not sure that changing the sign fee from $30.00 to free or $30.00 to $60.00 would swing this in any way what so ever in terms of our ability of delivering that service. Mayor Pro -Tem Scagliola recognized Councilmember Duke who offered an alternative even before we have the budget conversations so we have the opportunity of talking about prioritization, projects and timelines, so that way everyone is informed. There are certain pieces he understands have to come into play for other pieces to fit, and in the budget we get into the details and not really looking at the bigger picture. Maybe a workshop at the next meeting would be helpful to be able to see all the things that are taking place. Mayor Pro -Tem Scagliola recognized Councilmember Fowler who for clarification asked if the temporary sign permit includes residential, such as having a garage sale or a new commercial business sign stating that they are here; and is there a difference. Director of Development Services Michelle Sanchez stated there is a difference. A garage sale sign is issued with the garage sale permit, it is $22.00 and it includes two (2) signs that are approved and issued by the City, all the signs look the same. This is already in the fee schedule and it limits garage sales to two (2) times a year. Temporary signs are strictly for commercial businesses or anything that is non - residential. Mayor Pro -Tem Scagliola recognized City Manager John Kessel who stated that what he is hearing, and to summarize where we are right now from a staff perspective for the fee schedule is there may be a motion when we get to that part for discussion to have us look at a $0 fee for temporary signs. We may want to be prepared to look at that and say is that something we can absorb in the budget or not, and then as far as the preparation on the regular budget, we are pretty much finalizing that this Thursday and we will be submitting that to Council on Friday, so we can have some detailed discussions within the budget discussions itself on how these pieces go together. There is not a between now and then time to have that discussion as mentioned by Councilmember Duke. 07 -29 -2014 Minutes Page - 7 - Mayor Pro -Tern Scagliola recognized Councilmember Fowler who moved, seconded by Councilmember Duke to approve Ordinance No. 14 -M -39 on first reading. The vote was 3 -1 with Mayor Pro -Tem Scagliola, Councilmembers Fowler and Duke voting yes, and Councilmember John voting no. Councilmember Edwards was absent. Motion Carried. 5. Ordinance No. 14 -S -38 — Conduct a public hearing and consider an Ordinance on a request for a Specific Use Permit to allow a Convenience Store with Gas Pumps with associated site plan at 21901 IH -35 North. First reading (B. James/M. Sanchez/L. Wood) The following was read into record: ORDINANCE NO. 14-S-38 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS ZONING 21901 IU 35 NORTH, SCHERTZ, COMAL COUNTY, TEXAS TO ALLOW A SPECIFIC USE PERMIT FOR OPERATION OF A CONVENIENCE STORE WITH GAS PUMPS Mayor Pro-Tern Scagliola recognized Senior Planner Lesa Wood who introduced this item stating that Berndt Interests, LTD. is requesting a Specific Use Permit to allow a convenience store with gas pumps located at 21901 IH -35 North more specifically described as Lot 1, Block 1 of the CST No. 1074 Subdivision and generally located on the northwest corner of Hubertus Road and IH -35 Frontage Road. The proposed development includes an 8,000 square foot convenience store with twenty-two (22) gas pumps. Access to the site will be through two (2) shared driveways along IH -35 Frontage Road and Hubertus Road. The subject property is currently zoned General Business 2 (GB -2). The subject property is adjacent to the Randolph Brooks Federal Credit Union Bank to the East; IH -35 Frontage Road borders the property to the south; and the remaining property to the north and west is undeveloped. This property and all adjacent properties are designated for commercial uses and zoned General Business -2 (GB -2) or General Business (GB). The comprehensive land use plan identifies this area as highway commercial which is intended for regional scale retail and commercial uses that can take advantage of the highway frontage. The proposed convenience store with gas pumps is a land use that is compatible with the comprehensive land use plan and the existing commercial land uses in the area. The applicant is proposing to construct an 8,000 square foot convenience store with twenty-two (22) gas pumps on the approximately 5 acres of land. The Planning and Zoning Commission conducted the public hearing on July 9, 2014 and offered a recommendation of approval by a unanimous vote. Mayor Pro-Tern Scagliola opened the public hearing and recognized the following who spoke: 07 -29 -2014 Minutes Page -8- o Mr. Robert Brockman, 1000 Elbel Road, who asked about the size of the parking areas. He thought we had a change some time ago to a size of 10 x 20. Ms. Wood confirmed that this was indeed the size of the parking areas. - o Mr. Doug Miller, 2011 Burning Log, San Antonio, TX, Manager of Real Estate for CST Brands who is the Developer on this project. He stated he is available this evening if anyone has any further questions or comments regarding this item. As no one else spoke, Mayor Pro -Tern Scagliola closed the public hearing for Council comments. Mayor Pro -Tem Scagliola recognized Councilmember Fowler who stated he realized this location is on the south side of the interstate and will attract customers coming in from the Austin area. He asked about limited parking for trucks coming this way and what was available for them. Developer CST Brands Real Estate Manager Doug Miller stated that although they had 3 island pumps for diesel dispensers they will not be providing room for a full `truck stop' area such as Pilot. It is designed more specifically as a local traffic provider rather than for long haul traffic. Mayor Pro -Tem Scagliola asked if there were any proposed sidewalks along the frontage road and along Hubertus Road. Ms. Wood stated there will be a sidewalk along Hubertus Road but the UDC of the City does not require sidewalks along the frontage road or 11135 so the developer is not proposing any. However, since it is a specific use permit (SUP), it could be requested and added. Mayor Pro-Tern Scagliola asked if we had any idea about what the future plans for this entire development will be. Ms. Woods stated that right now it is designated as highway commercial for retail area and we don't have a plan in place for the entire area yet. City Manager John Kessel added that as an example, in another area of the City by HEB and Lowe's, we have recently worked with TxDOT to install a sidewalk along the frontage road. Although it was piecemeal development and not a part of the original master plan, generally speaking it would be a good practice to include sidewalks. Executive Director of Development Services Brian James responded that they will work with the City Attorney to see if the language on adding conditions to specific use permits is broad enough to cover sidewalks, we can then present that information to you next week and you can choose to add that at the next reading. Councilmember Fowler stated one of the drawings does show trees and bushes that will be put there in front which becomes a safety barrier of anyone going out towards the interstate. He would think twice about putting sidewalks there as the landscaping serves as a safety barrier in itself. Mr. Miller stated they would take a look at the sidewalk concerns issue before the next council meeting. Mr. Kessel stated that there has been a lot of debate about putting sidewalks in and it is an attractive item for pedestrians. People do walk and make their own paths which are sometimes unsafe. TxDOT has been going back and retro fitting the TxDOT facilities realizing it should have been done upfront during the project. If sidewalks can be planned for and designed with the project, it can be done much more aesthetically pleasing. A recent example is the sidewalk in front of Lowes and HEB and TxDOT has certainly taken the position recently that they do want those sidewalks in Schertz. 07 -29 -2014 Minutes Page - 9 - Mayor Pro -Tem Scagliola asked about the number of parking spaces for the 8,000 square foot facility. Lesa Wood showed Council a diagram of the parking area and assured him that the number of parking spaces planned for were sufficient for the facility's needs. Mayor Pro-Tern Scagliola recognized Councilmember Duke who stated this was the first time he had seen an on -site sewage facility and what is the reason. Ms. Wood stated the reason is that there was not a sewer line in that area yet. When a line does get out there, the business will be able to tie into it. His second question is in regard to the offsite detention easement; is that area in front of it able to be developed? Ms. Wood stated it is part of an entire subdivision and it can be developed. Mr. Fowler asked if there was also a retaining pond on the property. The answer was yes and the property will also be owned by the developer and will be developed later. Mayor Pro -Tem Scagliola asked if there was a motion on the floor. Councilmember Duke responded by saying he would like to propose they wait until the second reading until the sidewalk issue is addressed further. Executive Director of Development Brian James stepped forward and stated that what Council has the ability to do is recommend approval tonight and next week staff can put more information in their packets for consideration and Council could then add that requirement to the motion next week to go into the ordinance. This way the applicant gets his approval next week instead of waiting another week. Mayor Pro-Tern Scagliola recognized Councilmember Duke who stated he would like to withdraw his motion. Mayor Pro-Tern Scagliola moved, seconded by Councilmember Fowler to approve Ordinance No. 14 -S -38 on first reading with consideration of placing sidewalks along IH 35 upon final reading. The vote was unanimous with Mayor Pro -Tem Scagliola, Councilmembers Fowler, John and Duke voting yes and no one voting no. Councilmember Edwards was absent. Motion Carried 6. Ordinance No. 14 -T -40 — Consideration and/or action approving an Ordinance authorizing a budget adjustment to establish additional revenues and expenditures in the FY 2013 -2014 Budget in the amount of $15,144.50 related to the award of a grant from Bexar Metro 911 for the dispatch center, providing an effective date, and declaring an emergency. First and Final reading (J. Bierschwale/M. Hansen/J. Correu) The following was read into record: ORDINANCE NO. 14-T-40 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A BUDGET AMENDMENT TO THE GRANT FUND FOR TO FUND IMPROVEMENTS TO THE 911 DISPATCH CENTER; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN 07 -29 -2014 Minutes Page -10- CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE; AND DECLARING AN EMERGENCY. Mayor Pro -Tern Scagliola recognized CID Lt. Manny Casas who introduced this item stating the City has been awarded a grant from Bexar Metro 911 for $15,144.50. These funds will be used to add one complete dispatch workstation and replace the equipment for four existing dispatch stations. Police Department staff identified possible funding sources and was able to obtain the grant from Bexar Metro 911. The funds will be budgeted in the Grant Fund 405 and once purchases are made, the City will be reimbursed for the cost of the computer equipment and furniture. Staff recommends approval of the budget amendment on first and final reading to increase the Grants Fund 405 balance for Fiscal Year 2013 -14 in the amount of $15,144.50. Recommend approval of first and final reading. Since there were no further questions from Council, Mayor Pro -Tern Scagliola reminded everyone that if they did approve this Ordinance tonight, it would be on a first and final reading; he then asked for a motion which Councilmember Fowler provided. City Attorney Charles Zech interrupted to clarify for Council that pursuant to the city charter, they would first need to make a motion (and second) to declare an emergency, followed by a 2 /3rd vote of approval by Council. Subsequently, there would need to be a second motion made to adopt the ordinance. Mayor Pro -Tern Scagliola recognized Councilmember Fowler who moved, seconded by Mayor Pro -Tern Scagliola to declare an emergency approving the budget adjustment as stated in Ordinance No. 14 -T -40. The vote was unanimous with Mayor Pro -Tem Scagliola, Councilmembers Fowler, John, and Duke voting yes and no one voting no. Councilmember Edwards was absent. Motion Carried. Mayor Pro -Tem Scagliola made a motion, seconded by Councilmember Duke to approve Ordinance No. 14 -T -40 on first and final reading declaring an emergency. The vote was unanimous with Mayor Pro -Tem Scagliola, Councilmembers Fowler, John, and Duke voting yes and no one voting no. Councilmember Edwards was absent. Motion Carried. Roll Call Vote Confirmation Mayor Pro -Tem Scagliola recognized City Secretary Brenda Dennis who recapped the votes of items 1 through 6. Requests and Announcements Announcements by City Manager o Citizen Kudos o Recognition of City employee actions o New Departmental initiatives No further announcements provided. 07 -29 -2014 Minutes Page - 11 - 8. Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. Mayor Pro -Tem Scagliola stated he would like to bring up the idea of adjusting the fee schedule for signs (Business, HOA, Banners, etc.) and to give staff time to work on that. Mayor Pro -Tem Scagliola recognized Councilmember Duke who asked for an item to be placed on a future agenda to address updating the Unified Development Code (UDC) with regard to sidewalks on the frontage roads of the highways and being more proactive. 9. Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers • Upcoming City Council agenda items Mayor Pro -Tem Scagliola recognized Councilmember Fowler who stated he attended the following: o Monday, July 28, 2014, Parks & Recreation Advisory Committee meeting and stated the board appointed Mr. Johnie McDow as the new Chairman. They also approved a recommendation that they would keep everything as is in their current City Parks Lighting policy and continue considering future suggestions or concerns regarding lighting or other matters on a one on one basis. Adiournment As there was no further business, the meeting was adjourne ATTEST: Biwa Dennis, City Secretary 07 -29 -2014 Minutes Page - 12 -