07-29-2014 MinutesMINUTES
REGULAR MEETING
July 29, 2014
A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on July
29, 2014, at 6:00 p.m., in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz
Parkway, Building #4, Schertz, Texas. The following members present to -wit:
Mayor Pro -Tern David Scagliola
Councilmember Daryl John
Staff Present:
Deputy City Manager John Bierschwale
Chief of Staff Bob Cantu
City Secretary Brenda Dennis
Councilmember Jim Fowler
Councilmember Matthew Duke
City Manager John Kessel
Executive Director-Brian James
City Attorney Charles Zech
Mayor Carpenter and Councilmember Cedric Edwards were absent.
Call to Order
Mayor Pro -Tem Scagliola called the Regular Meeting to order at 6:00 p.m.
Invocation and Pledges of Allegiance to the Flags of the United States and the State of
Texas
Councilmember Jim Fowler provided the invocation followed by the Pledges of Allegiance to
the Flags of the United States and the State of Texas.
City Events and Announcements
• Announcements of upcoming City Events (J. Bierschwale/B. James)
Mayor Pro -Tem Scagliola recognized Executive Director of Development Services Brian
James who provided the following announcements and upcoming events:
o Two Community Budget Meetings:
Wednesday, August 6, 2014, Schertz Civic Center, Bluebonnet Room
from 7:00 p.m. to 9:00 p.m.
Thursday, August, 14, 2014, Schertz United Methodist Church from
7:00 p.m. to 9:00 p.m.
o Friday, August 8, 2014, 2 "d Annual Senior Center Gala Fundraiser Event, Schertz
Civic Center, 7:00 p.m. to 11:00 p.m., tickets are $25.00 per person and are on
sale at the Schertz Chamber office as well as at the Schertz Senior Center.
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o Tuesday, September 30, 2014 through Friday, October 3, 2014, Texas Municipal
League Conference, in Houston. Councilmembers please contact Brenda or
Donna to register.
Announcements and recognitions by City Manager (J. Kessel)
Mayor Pro -Tem Scagliola recognized City Manager John Kessel who reiterated what Mr.
James spoke of regarding the upcoming Community Budget Meetings. Mr. Kessel stated
that we have held these meeting in the past and had in depth conversations with the
citizens who attended. He encouraged everyone interested in the budget to come and
participate in the discussions. Mr. Kessel stated that the format is different from the
public hearings as it is much more conversational. All the departments will be available
to address questions. We are making it a friendly environment by hosting it at the
Bluebonnet room this year for the city facility and at the Schertz United Methodist
Church.
Mr. Kessel read an email from a citizen who had an uneven sidewalk in front of her
house and had difficulty with that. She called into the 311 Office and reached Sherry
Davis who patched her to Nancy Tumlinson, in the Risk Management Office. They
discussed the situation and determined that we had a situation that needed to be fixed.
Robert Martinez and Tim Meyers with the Public Works Department went out and
investigated the situation and made some repairs in front of her property. Mr. Kessel
stated that what she wrote to us was "Sherry and Nancy were very professional and very
nice! City workers came out right away and placed a barrier in front of the uneven place
and have been working to finish the repair since and today it is complete and looks great!
I feel lucky to live in Schertz where the people who work for the City care about their
citizens. Please tell everyone involved in the repair that I am very impressed and they
have my gratitude for a job well done!" Mr. Kessel thanked the Public Works staff,
Robert Martinez, Tim Meyers, Sherry Davis in 311 and Nancy Tumlinson in Risk
Management.
Hearing of Residents:
Mayor Pro -Tem Scagliola recognized the following who spoke:
Mrs. Maggie Titterington, President of the Schertz Chamber, who provided updated
information on the activities of the Chamber for the past three (3) months. Mrs.
Titterington also provided information on their upcoming events.
Consent Agenda Items
1. Minutes — Approve the minutes of the regular meeting of July 22, 2014. (J. KessellB.
Dennis/D. Schmockel)
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2. Appointments/ Reappointments and Resignations to City Boards, Commissions and
Committees — Consideration and/or action regarding appointments /reappointments and
resignations to City Boards, Commissions, and Committees. (Mayor /Councit/B. Dennis)
Mayor Pro -Tern Scagliola stated that the City has received three resignations from
individuals who are leaving and this provides openings. He stated that Mrs. Reginna
Agee is looking to move up from Alternate No. 1 to a regular member position on the
Parks Recreation Advisory Committee, and appointing Mrs. Stacy.Haugen as an alternate
member to the Parks Recreation Advisory Committee. Mayor Pro -Tem Scagliola
thanked those who were in attendance.
3. Resolution No. 14 -R -65 — Consideration and/or action approving a Resolution
authorizing a contract with Hungry Hopper for installation of sod and irrigation system at
the Skate Park. (J. Kessel/B. James)
The following was read into record:
RESOLUTION NO. 14 -R -65
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AUTHORIZING THE INSTALLATION OF NEW SOD AND
IRRIGATION SYSTEMS AT THE NEW SKATE PARK AND OTHER
MATTERS IN CONNECTION THEREWITH
Mayor Pro -Tem Scagliola recognized Councilmember Fowler who moved, seconded by
Councilmember Duke to approve the consent agenda items 1 through 3 as spoken. The
vote was unanimous with Mayor Pro -Tem Scagliola, Councilmembers Fowler, John,
and Duke voting yes and no one voting no. Councilmember Edwards was absent
Motion Carried
Discussion and Action Items
4. Ordinance No. 14 -M -39 — Consideration and/or action approving an Ordinance
amending the City of Schertz Code of Ordinances establishing fees for certain licenses,
permits, and other services provided by the City of Schertz. First reading (J. Kessel/J.
Santoya/J. Walters)
The following was read into record:
ORDINANCE NO. 14 -M -39
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AMENDING THE CITY OF SCHERTZ CODE OF ORDINANCES AND
CERTAIN OTHER ORDINANCES BY AMENDING AND ESTABLISHING FEES
FOR CERTAIN LICENSES, PERMITS, AND OTHER SERVICES PROVIDED
BY THE CITY OF SCHERTZ.
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Mayor Pro -Tern Scagliola recognized Budget/Finance Analyst James Walters who
introduced this item stating that for background, every year we go through and review the
fees the city has established. We make recommendations to Council regarding increases,
decreases and items where fees are removed, as well as if we find a service we are
providing and we do not have a fee for it, then this is the time that it will be added. The
fees in the schedule will be effective October 1, 2014. We present this fee schedule to
Council at this time to make sure that the citizens have at least a 45 day notice before any
fee increases take effect.
Mr. James provided information on the fees which are changing and stated the.majority
of the proposed fee changes in the General Fund are not expected to result in significant
revenue changes. The convenience fee removal will affect the General Fund by an
estimated $4,000. The EMS Fund will now be adding other rates to the fee schedule that
were already in place, including: standby rates for being present at a sporting event or
another event, training fees, and vaccinations. There will be no fiscal impact for these
additions. The EMS Fund is a self - sustaining fund.
For the Water & Sewer Fund, the proposed Water rates increase is expected to generate
an additional 2% in revenue or $150,000. The increase in the Sewer rates along with
population growth is estimated to generate an additional $592,000 in revenue; roughly
$300,000 of this will go toward sewer treatment. These changes to the Water and Sewer
rates are in accordance with the approved Rate Study and will help offset increases in
maintenance costs and contributions to Cibolo Valley Local Government Corporation
(CVLGC). The removal of the convenience fee will affect the Water & Sewer Fund by an
estimated $40,000. The Water & Sewer Fund is a self - sustaining fund and these fee
increases are necessary to support ongoing operations and maintenance.
A full copy of the proposed fee schedule can be found in the City Secretary's office as
well as in the agenda packet for the July 29, 2014 meeting.
Mayor Pro -Tern Scagliola recognized Councilmember Duke who asked about the water
rates that are set for outside the City; are they set by the same study and are they equal to
what is paid inside the City as far as the increase. Mayor Pro -Tern Scagliola recognized
Public Works Director Sam Willoughby who stated these are add -on fees for outside
services for non - residents. Mr. Walters stated that there is a set amount that is tacked on
if you are outside the City.
Mayor Pro -Tern Scagliola recognized Councilmember Fowler who asked with the new
regulations of non -lead meters, will the City have to change out all the existing meters.
Public Works Director Sam Willoughby stated that this is a new rule that started in January
and as the meters wear out or fail they will be replaced with the no -lead meters. The City
will not have to change out all the meters at once. Councilmember Fowler asked what the
normal life of a meter was. Again, Mr. Willoughby stated that we have a 20 year
guarantee, 10 year 100% and the second 10 years is prorated. He stated that our water is
very good on the meters and we get a longer life on them. Councilmember Fowler asked
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what the 2% increase was for. Mr. Walters stated that the 2% follows the study that was
prepared by Mr. Jackson and approved by 'Council last year. The study looks at all the
increasing costs of line maintenance, as well as all the future projects that we will need to
do in the five (5) year period.
Mayor Pro -Tern Scagliola commented on the deletion of the convenience fee, stating this is
a way our citizens pay and they should not be penalized for making it easier for the City to
do business. This is a good step in the right direction. He asked about the added Fire
Systems Contractor Licenses Permits and the rationale behind the fees. Mr. Walters stated
that this requires them to come in and fill out an application making sure that they are
bonded and insured.
Mayor Pro -Tern Scagliola asked if there was a listing of approved contractors through the
City that individuals wishing to do business within the City can access online. Director of
Development Services Michelle Sanchez came forward stating not yet, this would assist the
City in populating the list, as it would be a requirement to come into the City to register.
She stated currently the Fire Department had always issued the permits for fire sprinkler
systems, fire alarm systems, and fire suppression, they will continue to review all the
associated plans for each of these and issue those permits, but they have never registered
the contractors. Ms. Sanchez stated that Assistant Chief Glen Outlaw and she talked about
adding the three fire type contractors to the registration list and he feels there is value in
having these individuals register. The Inspections Department will keep track of each of
these contractors just as they do for other contractors ensuring they are qualified and are
current with their state licenses. The charges are for maintaining the files. Mayor Pro -Tern
Scagliola stated he wanted to make sure that the contractors when they do register get some
type of acknowledgement so that it benefits our residents. If the residents need someone
along these lines they know where to go and they can contact an individual who is
registered with the City; this gives them some confidence that the individual contractor
they are dealing with is legitimate, licensed and certified.
Mayor Pro -Tern Scagliola recognized City Manager John Kessel who stated that one thing
to think about with the contractor licenses, is think about it in reverse. The very best
contractors will come in once a year, follow all the rules, everything is verified, they get all
the permits, they have the licensed staff that performs the work, pass all their inspections —
no problems. Then think about the other side, 1 %, 2 %, and 3% of the contractors we may
deal with; theoretically we go out and do an inspection and they have a number of staff
working and find none of whom carry the right licenses. We then have to have that work
re- inspected or removed. We need to have a mechanism that says they violated their
contract with the property owner as well as with the City to do businesses in a certain
manner. While this is rare, it does happen from time to time. This gives us the ability to
say we will not issue the next permit to them because they have had their license pulled
until they rectify a particular situation. It is a rare circumstance that this would happen but
from a life safety standpoint we cannot have someone who is a known practitioner of poor
business practices, one who is not building to code, continue to do so in the City. This is
not good for citizens, businesses, or the City in the long run. Mayor Pro -Tern Scagliola
agreed.
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Mayor Pro -Tem Scagliola stated that a few months ago he asked about signs for business
owners, such as small signs they can be put in front of their businesses or on lawns for
advertising purposes. Mayor Pro -Tem. Scagliola wanted to know where it was in the fee
schedule. Director of Development Services Michelle Sanchez stated that there are
provisions to issue permits for temporary signs for businesses and there is no change in the
fees for next year. Temporary signs for businesses are already included in the fee schedule.
Mayor Pro-Tern Scagliola stated that this was something that he would like to change. He
stated that he had challenged staff when he brought this up, stating if the administrative
costs exceed the value of what you are trying to accomplish, then let's do away with the
fee. Mr. Walters showed the temporary sign fee which is $30.00 on the overhead. Mayor
Pro -Tem Scagliola asked if the $30.00 was for the six -month period. Ms. Sanchez stated
yes. The six -month period currently allows them to have up to two signs per business.
Mayor Pro-Tern Scagliola stated what he was looking for was a way they could register,
they are going to put a sign out by their establishment so we know about it, but as far as an
administrative fee, he didn't see a lot of sense it that. Ms. Sanchez stated that they would
have to change the sign article in order to allow them to simply install temporary signs.
Ms. Sanchez asked if he was talking about changing the regulations or just talking about
doing away with the fee in general.
Mayor Pro-Tern Scagliola answered that he was talking about doing away with the fee in
general. Mayor Pro -Tem Scagliola recognized Executive Director of Development
Services Brian James who stated one of the things they have been doing is going through
the sign ordinance and looking to modify the regulations. One of the signs they anticipate
making significant changes to is the temporary signs. Effectively, the way it is worded
now, while it is called a temporary sign, you can have it for six months come in and apply
for it again and have it for another six months. So effectively it is not a temporary sign, it is
a sign that is always up and we charge you twice. What we are looking at doing, and we
can take care of this if you are comfortable; when we pin down the sigy ordinance and
come forward with that ordinance change, at that time if we want we can make a
recommendation to change the associated fee with it. What they are looking at is
something that is more temporary; a new business comes in and says they are just coming
in and they want an extra sign so individuals know that they are there, or that they are
having a special spring season or for a florist, a Valentine's Day event — that is really a
temporary sign that you can have for certain periods during the course of the year. He
stated that once they know what that looks like, and it makes sense to look at, is a fee
appropriate with that, and if so what is it to have the temporary sign. One suggestion
would be when we bring the ordinance change back we look at that fee that goes with it
once we know what a temporary sign will be.
Mayor Pro-Tern Scagliola asked what the timeline would be for this ordinance to be
brought forward. Director of Development Services Michelle Sanchez stated that they
anticipate bringing it to Council possibly by the end of the year. Mayor Pro-Tern Scagliola
also asked if they were going to work on administrative processes to make it easier so they
can accomplish most of this online. Executive Director of Development Services Brian _
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James stated that most of the issue with accomplishing this online is a cost feature and that
becomes a budgetary item in terms of having software that allows us to do this. Mr. James
stated that what they have done is until 6:00 p.m. on Tuesdays the permit office and
building inspections office is open and we are also open early on Fridays at 7:00 a.m. In an
effort to try and make it easier for individuals to pull permits and do things like this they
have done what they can with the resources they have. The online permit system starts
with a software program and a technology issue that we currently do not have at this point.
They are working to get field tablets for the inspectors out in the field, so when they do
inspections they can pull up the data they need. They are currently reviewing demos with
IT.
Mayor Pro -Tern Scagliola recognized City Manager John Kessel who suggested that since
we do not have a fee item associated with this that we continue this exact conversation
during the actual budget discussion. This is where we are going to have the opportunity to
discuss staffing, computer software, and provision of service levels. He stated that he is
not sure that changing the sign fee from $30.00 to free or $30.00 to $60.00 would swing
this in any way what so ever in terms of our ability of delivering that service.
Mayor Pro -Tem Scagliola recognized Councilmember Duke who offered an alternative
even before we have the budget conversations so we have the opportunity of talking about
prioritization, projects and timelines, so that way everyone is informed. There are certain
pieces he understands have to come into play for other pieces to fit, and in the budget we
get into the details and not really looking at the bigger picture. Maybe a workshop at the
next meeting would be helpful to be able to see all the things that are taking place.
Mayor Pro -Tem Scagliola recognized Councilmember Fowler who for clarification asked if
the temporary sign permit includes residential, such as having a garage sale or a new
commercial business sign stating that they are here; and is there a difference.
Director of Development Services Michelle Sanchez stated there is a difference. A garage
sale sign is issued with the garage sale permit, it is $22.00 and it includes two (2) signs that
are approved and issued by the City, all the signs look the same. This is already in the fee
schedule and it limits garage sales to two (2) times a year. Temporary signs are strictly for
commercial businesses or anything that is non - residential.
Mayor Pro -Tem Scagliola recognized City Manager John Kessel who stated that what he is
hearing, and to summarize where we are right now from a staff perspective for the fee
schedule is there may be a motion when we get to that part for discussion to have us look at
a $0 fee for temporary signs. We may want to be prepared to look at that and say is that
something we can absorb in the budget or not, and then as far as the preparation on the
regular budget, we are pretty much finalizing that this Thursday and we will be submitting
that to Council on Friday, so we can have some detailed discussions within the budget
discussions itself on how these pieces go together. There is not a between now and then
time to have that discussion as mentioned by Councilmember Duke.
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Mayor Pro -Tern Scagliola recognized Councilmember Fowler who moved, seconded by
Councilmember Duke to approve Ordinance No. 14 -M -39 on first reading. The vote was
3 -1 with Mayor Pro -Tem Scagliola, Councilmembers Fowler and Duke voting yes, and
Councilmember John voting no. Councilmember Edwards was absent. Motion Carried.
5. Ordinance No. 14 -S -38 — Conduct a public hearing and consider an Ordinance on a
request for a Specific Use Permit to allow a Convenience Store with Gas Pumps with
associated site plan at 21901 IH -35 North. First reading (B. James/M. Sanchez/L. Wood)
The following was read into record:
ORDINANCE NO. 14-S-38
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS ZONING 21901 IU 35 NORTH, SCHERTZ, COMAL COUNTY, TEXAS
TO ALLOW A SPECIFIC USE PERMIT FOR OPERATION OF A
CONVENIENCE STORE WITH GAS PUMPS
Mayor Pro-Tern Scagliola recognized Senior Planner Lesa Wood who introduced this
item stating that Berndt Interests, LTD. is requesting a Specific Use Permit to allow a
convenience store with gas pumps located at 21901 IH -35 North more specifically
described as Lot 1, Block 1 of the CST No. 1074 Subdivision and generally located on
the northwest corner of Hubertus Road and IH -35 Frontage Road. The proposed
development includes an 8,000 square foot convenience store with twenty-two (22) gas
pumps. Access to the site will be through two (2) shared driveways along IH -35 Frontage
Road and Hubertus Road. The subject property is currently zoned General Business 2
(GB -2).
The subject property is adjacent to the Randolph Brooks Federal Credit Union Bank to
the East; IH -35 Frontage Road borders the property to the south; and the remaining
property to the north and west is undeveloped. This property and all adjacent properties
are designated for commercial uses and zoned General Business -2 (GB -2) or General
Business (GB). The comprehensive land use plan identifies this area as highway
commercial which is intended for regional scale retail and commercial uses that can take
advantage of the highway frontage. The proposed convenience store with gas pumps is a
land use that is compatible with the comprehensive land use plan and the existing
commercial land uses in the area. The applicant is proposing to construct an 8,000 square
foot convenience store with twenty-two (22) gas pumps on the approximately 5 acres of
land.
The Planning and Zoning Commission conducted the public hearing on July 9, 2014 and
offered a recommendation of approval by a unanimous vote.
Mayor Pro-Tern Scagliola opened the public hearing and recognized the following who
spoke:
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o Mr. Robert Brockman, 1000 Elbel Road, who asked about the size of the parking
areas. He thought we had a change some time ago to a size of 10 x 20. Ms. Wood
confirmed that this was indeed the size of the parking areas.
- o Mr. Doug Miller, 2011 Burning Log, San Antonio, TX, Manager of Real Estate
for CST Brands who is the Developer on this project. He stated he is available
this evening if anyone has any further questions or comments regarding this item.
As no one else spoke, Mayor Pro -Tern Scagliola closed the public hearing for Council
comments.
Mayor Pro -Tem Scagliola recognized Councilmember Fowler who stated he realized this
location is on the south side of the interstate and will attract customers coming in from the
Austin area. He asked about limited parking for trucks coming this way and what was
available for them. Developer CST Brands Real Estate Manager Doug Miller stated that
although they had 3 island pumps for diesel dispensers they will not be providing room for
a full `truck stop' area such as Pilot. It is designed more specifically as a local traffic
provider rather than for long haul traffic.
Mayor Pro -Tem Scagliola asked if there were any proposed sidewalks along the frontage
road and along Hubertus Road. Ms. Wood stated there will be a sidewalk along Hubertus
Road but the UDC of the City does not require sidewalks along the frontage road or 11135
so the developer is not proposing any. However, since it is a specific use permit (SUP), it
could be requested and added. Mayor Pro-Tern Scagliola asked if we had any idea about
what the future plans for this entire development will be. Ms. Woods stated that right now
it is designated as highway commercial for retail area and we don't have a plan in place for
the entire area yet. City Manager John Kessel added that as an example, in another area of
the City by HEB and Lowe's, we have recently worked with TxDOT to install a sidewalk
along the frontage road. Although it was piecemeal development and not a part of the
original master plan, generally speaking it would be a good practice to include sidewalks.
Executive Director of Development Services Brian James responded that they will work
with the City Attorney to see if the language on adding conditions to specific use permits is
broad enough to cover sidewalks, we can then present that information to you next week
and you can choose to add that at the next reading. Councilmember Fowler stated one of
the drawings does show trees and bushes that will be put there in front which becomes a
safety barrier of anyone going out towards the interstate. He would think twice about
putting sidewalks there as the landscaping serves as a safety barrier in itself. Mr. Miller
stated they would take a look at the sidewalk concerns issue before the next council
meeting. Mr. Kessel stated that there has been a lot of debate about putting sidewalks in
and it is an attractive item for pedestrians. People do walk and make their own paths which
are sometimes unsafe. TxDOT has been going back and retro fitting the TxDOT facilities
realizing it should have been done upfront during the project. If sidewalks can be planned
for and designed with the project, it can be done much more aesthetically pleasing. A
recent example is the sidewalk in front of Lowes and HEB and TxDOT has certainly taken
the position recently that they do want those sidewalks in Schertz.
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Mayor Pro -Tem Scagliola asked about the number of parking spaces for the 8,000 square
foot facility. Lesa Wood showed Council a diagram of the parking area and assured him
that the number of parking spaces planned for were sufficient for the facility's needs.
Mayor Pro-Tern Scagliola recognized Councilmember Duke who stated this was the first
time he had seen an on -site sewage facility and what is the reason. Ms. Wood stated the
reason is that there was not a sewer line in that area yet. When a line does get out there, the
business will be able to tie into it. His second question is in regard to the offsite detention
easement; is that area in front of it able to be developed? Ms. Wood stated it is part of an
entire subdivision and it can be developed. Mr. Fowler asked if there was also a retaining
pond on the property. The answer was yes and the property will also be owned by the
developer and will be developed later.
Mayor Pro -Tem Scagliola asked if there was a motion on the floor. Councilmember Duke
responded by saying he would like to propose they wait until the second reading until the
sidewalk issue is addressed further. Executive Director of Development Brian James
stepped forward and stated that what Council has the ability to do is recommend approval
tonight and next week staff can put more information in their packets for consideration and
Council could then add that requirement to the motion next week to go into the ordinance.
This way the applicant gets his approval next week instead of waiting another week.
Mayor Pro-Tern Scagliola recognized Councilmember Duke who stated he would like to
withdraw his motion.
Mayor Pro-Tern Scagliola moved, seconded by Councilmember Fowler to approve
Ordinance No. 14 -S -38 on first reading with consideration of placing sidewalks along IH
35 upon final reading. The vote was unanimous with Mayor Pro -Tem Scagliola,
Councilmembers Fowler, John and Duke voting yes and no one voting no.
Councilmember Edwards was absent. Motion Carried
6. Ordinance No. 14 -T -40 — Consideration and/or action approving an Ordinance
authorizing a budget adjustment to establish additional revenues and expenditures in the
FY 2013 -2014 Budget in the amount of $15,144.50 related to the award of a grant from
Bexar Metro 911 for the dispatch center, providing an effective date, and declaring an
emergency. First and Final reading (J. Bierschwale/M. Hansen/J. Correu)
The following was read into record:
ORDINANCE NO. 14-T-40
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AUTHORIZING A BUDGET AMENDMENT TO THE GRANT FUND
FOR TO FUND IMPROVEMENTS TO THE 911 DISPATCH CENTER;
REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN
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CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE
DATE; AND DECLARING AN EMERGENCY.
Mayor Pro -Tern Scagliola recognized CID Lt. Manny Casas who introduced this item
stating the City has been awarded a grant from Bexar Metro 911 for $15,144.50. These
funds will be used to add one complete dispatch workstation and replace the equipment
for four existing dispatch stations. Police Department staff identified possible funding
sources and was able to obtain the grant from Bexar Metro 911. The funds will be
budgeted in the Grant Fund 405 and once purchases are made, the City will be
reimbursed for the cost of the computer equipment and furniture. Staff recommends
approval of the budget amendment on first and final reading to increase the Grants Fund
405 balance for Fiscal Year 2013 -14 in the amount of $15,144.50. Recommend approval
of first and final reading.
Since there were no further questions from Council, Mayor Pro -Tern Scagliola reminded
everyone that if they did approve this Ordinance tonight, it would be on a first and final
reading; he then asked for a motion which Councilmember Fowler provided. City
Attorney Charles Zech interrupted to clarify for Council that pursuant to the city charter,
they would first need to make a motion (and second) to declare an emergency, followed
by a 2 /3rd vote of approval by Council. Subsequently, there would need to be a second
motion made to adopt the ordinance.
Mayor Pro -Tern Scagliola recognized Councilmember Fowler who moved, seconded by
Mayor Pro -Tern Scagliola to declare an emergency approving the budget adjustment as
stated in Ordinance No. 14 -T -40. The vote was unanimous with Mayor Pro -Tem
Scagliola, Councilmembers Fowler, John, and Duke voting yes and no one voting no.
Councilmember Edwards was absent. Motion Carried.
Mayor Pro -Tem Scagliola made a motion, seconded by Councilmember Duke to approve
Ordinance No. 14 -T -40 on first and final reading declaring an emergency. The vote was
unanimous with Mayor Pro -Tem Scagliola, Councilmembers Fowler, John, and Duke
voting yes and no one voting no. Councilmember Edwards was absent. Motion Carried.
Roll Call Vote Confirmation
Mayor Pro -Tem Scagliola recognized City Secretary Brenda Dennis who recapped the votes of
items 1 through 6.
Requests and Announcements
Announcements by City Manager
o Citizen Kudos
o Recognition of City employee actions
o New Departmental initiatives
No further announcements provided.
07 -29 -2014 Minutes Page - 11 -
8. Requests by Mayor and Councilmembers that items be placed on a future City Council
agenda.
Mayor Pro -Tem Scagliola stated he would like to bring up the idea of adjusting the fee
schedule for signs (Business, HOA, Banners, etc.) and to give staff time to work on that.
Mayor Pro -Tem Scagliola recognized Councilmember Duke who asked for an item to be
placed on a future agenda to address updating the Unified Development Code (UDC)
with regard to sidewalks on the frontage roads of the highways and being more proactive.
9. Announcements by Mayor and Councilmembers
• City and community events attended and to be attended
• City Council Committee and Liaison Assignments (see assignments below)
• Continuing education events attended and to be attended
• Recognition of actions by City employees
• Recognition of actions by community volunteers
• Upcoming City Council agenda items
Mayor Pro -Tem Scagliola recognized Councilmember Fowler who stated he attended the
following:
o Monday, July 28, 2014, Parks & Recreation Advisory Committee meeting and
stated the board appointed Mr. Johnie McDow as the new Chairman. They also
approved a recommendation that they would keep everything as is in their current
City Parks Lighting policy and continue considering future suggestions or
concerns regarding lighting or other matters on a one on one basis.
Adiournment
As there was no further business, the meeting was adjourne
ATTEST:
Biwa Dennis, City Secretary
07 -29 -2014 Minutes Page - 12 -