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08-19-2014 Agenda with backupREGULAR SESSION CITY COUNCIL August 19, 2014, 6:00 P.M. HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS 1400 SCHERTZ PARKWAY BUILDING #4 SCHERTZ, TEXAS 78154 City of Schertz Core Values Do the right thing Do the best you can Treat others the way you would want to be treated Work together cooperatively as a team Call to Order — City Council Regular Session Invocation and Pledges of Allegiance to the Flags of the United States and State of Texas. (Councilmember David Scagliola) City Events and Announcements • Announcements of upcoming City Events (J. Bierschwale/B. James) • Announcements and recognitions by City Manager (J. Kessel) Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker's register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and /or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Workshop • Presentation and discussion regarding the CRS Program and discussion on future impact on federally required flood insurance. (Item requested by Councilmember Fowler) Q. Bierschwale /S. Willoughby /J. Hooks/L. Busch) 08 -19 -2014 Council Agenda • Discussion regarding Charter Review Commission (Mayor /J. Kessel /B. Dennis) Consent Agenda Items The Consent Agenda is considered self - explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. 1. Minutes — Approve the minutes of the regular meeting of August 12, 2014. (J. Kessel /B. Dennis) 2. Resolution No. 14 -R -69 — Consideration and /or action approving a Resolution authorizing a renewal of an Interlocal Agreement among the City of Schertz, the City of Cibolo, and Schertz- Cibolo- Universal City Independent School District (SCUCISD) to provide police support to SCUCISD. (J. Bierschwale /M. Hansen) Discussion and Action Items 3. Public Hearings on Proposed Budget for FY 2014 -15 — Conduct a public hearing PH and consideration and/or action regarding the adoption of the FY 2014 -15 Budget. (First required public hearings) (J. Kessel /J. Walters) 4. Public Hearings on Proposed Tax Rate — Conduct a public hearing and PH consideration and/or action regarding the adoption of the FY 2014 -15 Tax Rate. (First required public hearings) (J. Kessel /J. Walters) Roll Call Vote Confirmation Executive Session 5. City Council will meet in closed session for evaluation of the City Manager under Texas Government Code Section 551.074 personnel issues. Reconvene into Regular Session 5. a. Take any necessary action based on discussions held in closed session under Agenda Item number 5. Roll Call Vote Confirmation Requests and Announcements 6. Announcements by City Manager • Citizen Kudos • Recognition of City employee actions • New Departmental initiatives 08 -19 -2014 City Council Agenda Page - 2 - 7. Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. 8. Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers • Upcoming City Council agenda items Adjournment CERTIFICATION I, BRENDA DENNIS, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 15th DAY OF AUGUST 2014 AT 2:30 P.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE. grevuc0 Devw"'s renda Dennis CPM, TRMC, MMC, City Secreta I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON DAY OF 2014. Title: This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you require special assistance or have a request for sign interpretative services or other services please call 210 - 619 -1030. The City Council for the City of Schertz reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act. Executive Sessions Authorized: This agenda has been reviewed and approved by the City's legal counsel and the presence of any subject in any Executive Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion. 08 -19 -2014 City Council Agenda Page - 3 - COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS Mayor Carpenter Mayor Pro -Tem John — Place 3 Audit Committee Lone Star Rail District Hal Baldwin Scholarship Committee Interview Committee for Boards and Commissions Investment Advisory Committee TIRZ II Board Councilmember Fowler — Place 1 Councilmember Scadiola — Place 2 Interview Committee for Boards and Commissions Animal Control Advisory Committee Schertz Housing Board Liaison Cibolo Valley Local Government Corporation Randolph Joint Land Use Study (JLUS) Executive Schertz Seguin Local Government Corporation Committee Interview Committee for Boards and Commissions Sweetheart Advisory Committee Councilmember Edwards — Place 4 Councilmember Duke — Place 5 Audit Committee Audit Committee Hal Baldwin Scholarship Committee Investment Advisory Committee 08 -19 -2014 City Council Agenda Page - 4 - Attachment "A" Section 12.04 Charter Amendment. Amendments to this Charter may be framed and submitted to the voters of the City by a charter commission In the manner provided by law, by ordinance passed by a majority vote of the full membership of the City Council, or by a petition signed by not less than five percent of the qualified voters of the City. When a charter amendment petition shall have been filed in conformity with Section 10.03 of this Charter, the City Council shall, subject to applicable law, forthwith provide by ordinance for submitting such proposed amendment to a vote of the voters of the City. Any ordinance for submitting a charter amendment to the voters shall provide for submission of such amendments to the voters in accordance with applicable law. Not less than - thirty days prior to such election the City Secretary shall make available at the City Offices a copy of the proposed .amendment or amendments. If a proposed amendment shall be approved by a majority of the voters voting thereon, it shall become a part of the Charter at the time fixed therein. Each amendment shall be confined to one subject; and, when more than one amendment shall be submitted at the same time, they shall be submitted so as to enable the voters to vote on each separately. (Election of 4 -7 -79, 5 -6 -89, 5 -3 -97, 5- 13 -06; 11 -4 -08) Section 10.03 Petitions. (a) Number of Signatures. Initiative, referendum, or recall petitions must be signed by qualified voters of the City equal in number to at least fifty (50) percent of the total number of qualified voters who voted at the last Mayoral election, but no. less than three hundred (300). (b) Form and Content. Ali pages of a petition shall be uniform in size and style and -shall be assembled as one instrument for filing. For a petition signature to be valid, the petition must; (1) contain in addition to the signature: (A) the signor's printed name; and (B) the signor's (i) date of birth; or (il) voter registration number and the County of voter registration; and (C) the signor's residence address (including street address and County of voter registration); and (2) comply with any other applicable requirements prescribed by State law. Petitions shall contain or have attached thereto throughout their circulation the full text of the proposed ordinance or other subject matter of the petition. A recall petition must distinctly and specifically state the reason or reasons upon which the petition is predicated. (c) Affidavit of Circulator. Each page of a petition shall have attached to it when filed the following notarized affidavit, with all blanks properly completed; "STATE OF TEXAS § CTI'Y OF SCI3ERTZ § 1, being first duly sworn, on oath confirm that (i) I am one of the signers of the above petition, (ii) I personally circulated the foregoing page of said petition, (iii) there are _signatures on such page, (iv) each of the signatures appearing on such page was signed in my piesence on the day and date it purports to have been signed, (v) the same are the genuine signatures of the persons whose names they purport to be, and (vi) each signer had an opportunity to read the full text of the ordinance or other subject matter of the petition. Sworn and subscribed to before me, this the day of 20_. Signed and Sealed by a Notary Public in and for State of Texas" (d) Filing Recall Petition. Recall petitions shall be initiated and filed with the City Secretary within sixty days after the petitioners, committee files its affidavit. (e) Filing Referendum Petitions. Referendum petitions must be filed within sixty days after adoption by the City Council of the ordinance sought to be reconsidered. (Election of 4 -7 -79, 5 -6 -89, 5 -3 -97, 5- 13 -06) Agenda No. 1 CITY COUNCIL MEMORANDUM City Council Meeting: August 19, 2014 Department: Subject: BACKGROUND City Secretary Minutes The City Council held a regular meeting on August 12, 2014. FISCAL IMPACT None RECOMMENDATION Staff recommends Council approve the minutes of the regular meeting on August 12, 2014. ATTACHMENT Minutes — regular meeting August 12, 2014 MINUTES REGULAR MEETING August 12, 2014 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on August 12, 2014, at 6:00 p.m., in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit: Mayor Michael Carpenter Councilmember David Scagliola Councilmember Jim Fowler Councilmember Matthew Duke Mayor Pro -Tem John and Councilmember Edwards were absent: Staff Present: City Manager John Kessel Deputy City Manager John Bierschwale Executive Director Brian James Chief of Staff Bob Cantu ��ity Attorney Zech City Secretary Brenda Dennis 00%L As a quorum was not present at 6:00 p.m., Mayor Carpenter stated that he would wait until 6:10 p.m., and proceed with everything on the agenda but without action. Mayor Carpenter stated that he heard from Councilmember Duke and he is on his way and will wait to call the meeting to order. F` Councilmember Duke arrived at 6:15 p.m. Call to Order 04-1 Mayor Carpenter called the Regular Meeting to ordeat 6:15 p Invocation and Pledges of Allegiance to the Flags of the United States and the State of Texas (Pastor Cory Webb, Everyday Christian Fellowship Church, Cibolo) Pastor Cory Webb provided the invocation followed by the Pledges of Allegiance to the Flags of the United States and the State of Texas. City Events and Announcements • Announcements of upcoming City Events (J. Bierschwale/B. James) Mayor Carpenter recognized Executive Director of Development Services Brian James who provided the following announcements and upcoming events: o Thursday, August 14, 2014, 2nd City of Schertz Community Budget meeting, Schertz United Methodist Church, 3560 Roy Richard Drive (FM 3009), from 7 -9 p.m. 08 -12 -2014 Minutes Page - t - • Thursday, August 14, 2014, Northeast Partnership Meeting, Olympia Hills Golf and Conference Center, 11:30 a.m. Please RSVP to the City Secretary's office if you will be attending. • Thursday, August 14, 2014, Chamber After Hours Mixer, Hosted by GVEC, 908 Curtiss Avenue, 5:30 — 7:00 p.m. • Tuesday, August 19, 2014, Schertz Chamber Luncheon, Schertz Civic Center, 11:30 a.m., please let Brenda or Donna know if you will be attending. • Announcements and recognitions by City Manager (J. Kess Mayor Carpenter recognized City Manager John Kessel who provided information and recognized members of EMS, Fire and Police who assisted in responding to a bus that was stranded on IH 35 loaded with 38 kids and 10 adults who were returning to Austin from a day trip to Six Flags. He personally recognized the efforts of Officer Michael Rapier and commended him for his efforts in collaborating with the different departments, Police and EMS, who also responded with assistance. He stated this is a tremendous example of Schertz in Action! Officer Rapier wasn't just concerned about traffic and keeping them safe ... he realized they had additional physical needs that he couldn't provide for. Knowing EMS's capabilities, Officer Rapier asked them to come help take care of their physical needs. Once EMS arrived and realized it was larger than our resource could safely manage on the side of an interstate highway, the EMS staff reached out to the Fire Department and came up with a novel approach that got everyone off the highway and into a much more comfortable and safe environment to wait for their replacement ride to arrive. Mr. Kessel stated the cooperation of the public safety agencies in this incident is not something new or unusual; it happens every day ... but the circumstances of this event shows how well we work together in all types of circumstances to meet the needs of those who rely upon us. As Officer Rapier was on duty this evening at the Council meeting, City Manager John Kessel had Officer Rapier come in to be recognized. Mayor and Council thanked Officer Rapier for his quick response as well as thanked all those in the Fire, Police and EMS Departments. Hearing of Residents: Mayor Carpenter recognized the following who spoke: • Mrs. Maggie Titterington, Schertz Chamber President who came forward providing information on the 2nd Annual Senior Gala stating the event grossed $16,650, the expenses were $8,171.00 netting a profit of $8,477.96. Mrs. Titterington also updated the Council on the Schertz Idol event. Mrs. Titterington stated that Schertz Idol made a donation to the Schertz Senior Meal program of $3,153.00. The total amount raised for the Senior Meal program is $11,630.96. 08 -12 -2014 Minutes Page - 2 - Mrs. Titterington introduced Miss Morgan Russell, Cadette Girl Scout with Troop 1176, Schertz, Cibolo and Marion who she met and is working on her Silver Project. • Miss Morgan Russell, Troop 1176, who came forward providing information on her project called StoryWalk and seeking donations toward the project. The StoryWalk consists of pages of a children's picture book that are mounted on signs and posted along a walking trail. Parents and children walk along the trail and read a story together. The StoryWalk encourages children to read as well as promotes physical health. She is creating the first permanent StoryWalk installation in south Texas in cooperation with the Schertz Parks Board and Schertz Public Library. She stated that she has received permission from authors and publishers to use six popular children's books. The cost to produce and mount the first book will be $2,250.00 since that will include the sign posts, hardware, and installation. Additional books will cost $25.00 per page or $500 per book. She has already collected over half of the money needed for the installation and printing of the first book. The total cost for five (5) books is $2,500. She stated you can sponsor a single page, a number of pages, or a whole book. All donors' names will be displayed on her project. Morgan thanked Library Director and her mentor Melissa Uhlhorn for her assistance with the project. Mayor and Council came down from the dais and congratulated Morgan on her project. Workshop • Presentation and discussion of the FY 2014 -15 Proposed Budget. (J. Kessel/ J. Walters) Mayor Carpenter recognized Senior Budget /Finance Analyst James Walters who provided a PowerPoint presentation on the proposed FY 2014 -15 budget. The following information was included: General Fund Revenues Mr. Walters stated that 36% represents property taxes, 28% represents sales taxes, 11% represents fees, and the others represent the rest 08 -12 -2014 Minutes Page - 3 - Property Taxes 88,520 Sales Tax ,346,170 Fees 2,814,366 Franchises 1,986,159 Fund Transfers 1,878,881 Permits 1,175,803 Inter - Jurisdictional 708,392 Miscellaneous 462,650 Licenses 91,229 Library Fines 31,000 Other taxes 31,000 Total Revenues $25,814,170 Mr. Walters stated that 36% represents property taxes, 28% represents sales taxes, 11% represents fees, and the others represent the rest 08 -12 -2014 Minutes Page - 3 - General Fund Expenses General Government $ 7,364,919 Internal Service 3,789,517 Police 5,776,509 Fire Rescue 3,488,849 Inspections 588,744 Marshal Service 662,603 Streets 1,056,219 Parks & Recreation 1,380,331 Library 846,896 Animal Services 505,717 Total Expenses $25,460,304 w I K Mr. Walters stated that General Government make up 28 %, Police make 23 %, Fire Rescue make up 14 %, Internal Service make up 15%, and the others make up the rest. General Fund Revenues $25,814,170 Expenditures 25,460,304 Increase of Fund Balance 353,866 Beginning Fund Balance 5,936,141 Ending Fund Balance 6,290,008 25% Reserve Policy $ 6,142, 323 Mr. Walters stated 250 o reserve policy is for recurring operational expenses. This does not include identified one -time expenses such as studies or irregular capital purchases. M &O $0.3164 — Total Change in Expenditures $ 203,000 New Employees $ 54,015 Small Expanded Programs (10,000 or less) $ 794,800 Large Expanded Programs (over 10,000) $ 300,000 Act on Compensation Study $ 770,000 Continued Existing Staffing Levels & Programs $2,121,815 'Total Increase $ 353,500 Reserve Funding M &O $0.3164 — New Personnel $ 26,000 2 Seasonal Park Workers $ 45,000 Accountant I $ 93,000 2 additional mechanics $ 39,000 Building Maintenance Worker I 08 -12 -2014 Minutes Page - 4 - $203,000 Total New Employees M &O $0.3164 — Small Expanded Programs $ 1,500 Baby Changing Stations $ 2,500 Lync Implementation $ 5,250 Portable AC Unit $ 11,200 Fleet Equipment $ 19,565 Laptops, Tablets, Printers, and Servers $ 14,000 2 Defibrillators $ 54,015 Total Small Expanded Programs M &O $0.3164 - Large Expanded Programs N $ 327,200 Vehicle Replacements $ 36,000 Planning Tracking Software $ 109,600 Replace 1/3 of Self Contained Breathin Apparatus $ 30,000 Additional Landscaping Services . $ 21,000 Animal Adoption Trailer (City Portion = $ ;0001 $ 50,000 New /Replacement Desks & Minor Renovations $ 150,000 Building Repairs — Admin. Bldg. and Parking lot, and Fire Station 2 $ 20,000 May Charter Election $ 50,000 FM 1518 Funding Study (I -10 to FM 78) $ 794,800 Total New Programs M &O $0.3164 — Reserve Funding $ 169,000 Vehicle Replacement $ 24,500 A/C Replacement $ 25,000 Server Replacement r $ 35,000 Phone System Replacement $ 100,000 Unassigned Fund Balance $ 353,500 Total Reserve Funding Departmental BudLyet Information: City Council Expenses 2013 -14 Estimate $ 87,240 2014 -15 Budget $106,675 % Change 22.3% - Increase due to an additional election in May for Charter Amendments City Manager Expenses 2013 -14 Estimate $ 946,589 2014 -15 Budget $ 869,113 % Change -8.2% - The vacant Executive Director salary was used to fund positions in other departments 08 -12 -2014 Minutes Page - 5 - Municipal Court 2013 -14 Estimate 2014 -15 Budget % Change Customer Relations 311 2013 -14 Estimate 2014 -15 Budget % Change Planning & Zoning 2013 -14 Estimate 2014 -15 Budget % Change Legal 2013 -14 Estimate 2014 -15 Budget % Change General S 2013 -14 E 2014 -15 E % Change City Secretary 2013 -14 Estimate 2014 -15 Budget % Change ` Expenses $389,264 $393,267 1.0% - 9 month funding of a vacant Court Clerk & increase in Court costs Expenses $110,123 $115,428 4.8% - No change in open Expenses $153,327 $158,810 3.6% - No change in open Expenses $360,000 $360,000 0.0% - Expecting no change in legal services Expenses $1,018,364 $ 998,780 -1.9% - Continue to phase out EDC's coverage of the maintenance of the emergency services building Continue door lock replacement program By handling more general maintenance services in house the need for outside maintenance services decreases Expenses $179,287 $188,600 5.2% - Increase due to merit and other personnel related expenses Non - Departmental Expenses 2013 -14 Estimate $2,155,553 2014 -15 Budget $2,733,829 % Change 26.8% - Set contingencies to $180,00 Beginning in FY2014/15 is the Amazon.com property tax incentive with will be offset by additional revenue Fund building repairs for Station 2 and the Admin. Bldg. 08 -12 -2014 Minutes Page - 6 - Mr. James stated that contingencies were set at .8% of the total General Fund expenditure budget. Non - Departmental cont.... • Fund a design for the Administration Parking lot drainage issues • Sets up a budget to act on the results of the Compensation Survey • Allows for the replacement of old workstations in the City • Provides funding to finish the Compensation Study and the Street Impact Fee Study • Provide funding for the Steve Simonson Volunteer Luncheon and the Festival of Angels • Provide funding for a study of FM 1518 Public Affairs Expenses 2013 -14 Estimate $265,217 2014 -15 Budget $310,185 %Change 17.0% -This increase is caused by full year ding of the new Events Specialist (This position will be'offset by a 75% reimbursement from the Hotel Tax Fund) Records Management Expenses 2013 -14 Estimate $ 55,862 2014 -15 Budget $ 63,748 % Change 14.1 % - Increase the amount of contractual document scanning and shredding Schertz Magazine 2013 -14 Estimate 2014 -15 Budget % Change Engineering 2013 -14 Estimate 2014 -15 Budget % Change GIS 2013 -14 Estimate 2014 -15 Budget % Change Police 2013 -14 Estimate 2014 -15 Budget % Change Expenses $ 383,582 $ 405,591 ' 5.7% - Increase in printing costs 8295,297 $338,243 14.5% - Full year funding of the new engineer position authorized at mid -year Expenses $142,612 $155,778 9.2% - Purchase new operation equipment Expenses $5,441,901 $5,776,509 6.1% - Promotional Testing 08 -12 -2014 Minutes Page - 7 - Additional vehicle replacement on schedule Uniform replacements Replace 5 patrol cameras and 4 patrol computers Replace Live Scan, the electronic finger printer scanner Fire Rescue Expenses 2013 -14 Estimate $3,053,200 2014 -15 Budget $3,488,849 % Change 14.3% - Replace Chief's Vehicle Replace Battalion Chief's Vehicle Replace SCBA's 1St of 3 phases Replace 2 Defibrillators using a lease Inspections 2013 -14 Estimate 2014 -15 Budget % Change Marshal Services 2013 -14 Estimate 2014 -15 Budget % Change Public Works — Streets 2013 -14 Estimate 2014 -15 Budget % Change Parks, Recreation & Community Services 2013 -14 Estimate 2014 -15 Budget % Change Swimming Pools 2013 -14 Estimate 2014 -15 Budget % Change Expenses $ 501,741 $ 588,744 17.3% - R pecto ehicle, Full year funding for the Plans Examin Expenses $ 635,953 $ 662,603 4.2% - Purchase of new laptops & tablets for use in field Includes development costs to program ticket writers for Code Enforcers Expenses $1,103,047 $1,056,219 -4.2% - Increase in street maintenance materials & repairs Replacement of Vehicle Personnel services increased due to the turnover seen in EY2013/14 Expenses $771,873 $924,817 19.8% - Includes full year funding of the Parks Director Replaces a vehicle Adds additional third parry landscaping services Expenses $253,078 $253,078 0.0% - No change in the pool operations contract 08 -12 -2014 Minutes Page - 8 - Event Facilities Expenses 2013 -14 Estimate $ 140,609 2014 -15 Budget $ 156,046 % Change 11.0% - Increase advertising with a focus on weddings & local magazines & journals Purchase replacement equipment for the facilities Library Expenses 2013 -14 Estimate $844,030 2014 -15 Budget $846,896 % Change 0.3% - No Animal Services 2013 -14 Estimate 2014 -15 Budget % Change Information Technology 2013 -14 Estimate 2014 -15 Budget of f111 - Expenses $ 463,541 INC $ 505,717 9.1 % - Increase due to additional costs of new Animal Adoption Facility (Utilities, Maintenance, Animal Care supplies) Purchase of Adoption Trailer if the donation goal reaches $9,000 Expenses $1,481,100 $1,628,478 10.0% - Includes all upgrades to the internet lines in the General Fund Includes the increase in the mobile data plans for the General Fund Includes new planning tracking software for P &Z Includes Zoll RMS Migration Purchase additional equipment Replaces second half of network switches Upgrade firewall Purchase video streaming hardware Human Resources Expenses 2013 -14 Estimate $391,518 2014 -15 Budget $425,403 % Change 8.7% - Additional advertising for vacant specialized positions Full year funding for the FMLA outsourcing contract 08 -12 -2014 Minutes Page - 9 - Finance 2013 -14 Estimate 2014 -15 Budget % Change Purchase & Asset Management 2013 -14 Estimate 2014 -15 Budget % Change Fleet Services 2013 -14 Estimate 2014 -15 Budget % Change Expenses $466,515 $539,478 15.6% - Increase due to 10 Accountant 1 position Expenses $267,158 $275,433 3.1% - No of new Expenses $507,106 $651,651 29.1 % - Funding of a new Mechanic 1 Funding of a new Mechanic 1 reimbursed by the EMS Fund Addition of a fund to replace broken down vehicles Building Maintenance JS Expenses 2013 -14 Estimate $324,433 2014 -15 Budget $269,074 Oe % Chan -17.1 % - Funding for a new Worker 1 position and vehicle FY2013/14 included funding for the security and udio /visual upgrades to the Council Chambers City Assistance penses 2013 -14 Estimate $ 87,648 2014 -15 Budget $ 80,000 % Change -8.7% - Decrease due one -time expenses related to City taking over operation of the Senior Center occurring in FY2013/14 Senior Center Establishing a budget of $46,390 to operate during the first quarter of FY2014/15 while a decision is reached about the future operations of this program. Special Events Fund 2013 -14 Estimate Revenues $174,783 08 -12 -2014 Minutes Page - 10 - Expenses $184,801 2014 -15 Budget $153,800 $153,800 % Change -12.0% -16.8% Decrease is due to the completion of the Hal Baldwin Memorial Plaza in FY2013/14 PEG Fund Revenues Expenses 2013 -14 Estimate $119,572 $ 83,052 2014 -15 Budget $209,000 $209,000 Change -74.8% ' " —1 Master Communication Plan will continu with reserves. Interest & Sinking Debt Fund Mr. Walters stated that there was a jump refund. Interest & Sinking Debt Fund nded ie bond ter & Sewer Administration alters showed a graph of revenues and expenses from FY2004/05 through budget FY 15. Expenses 2013 -14 ate $16,399,970 2014 -15 Bu $17,106,216 % Change 4.3% - CCMA increased their service charges by 9.5% Funds are added to act on the Compensation Study which should also reduce turnover The City's contribution as a member of CVLGC will increase since another City backed out of the corporation Water & Sewer Administration Waste contractor expense increases but is offset by additional revenue - This increase is based on an increase in services and is not a fee increase 08 -12 -2014 Minutes Page - 11 - Revenues Expenses 2013 -14 Estimate $5,617,253 $5,596,775 2014 -15 Budget $5,707,276 $5,636,157 % Change 1.6% 0.7% The increase in expenses is due to a debt issuance for Public Works Equipment Business Office Expenses 2013 -14 Estimate $619,211 2014 -15 Budget $682,347 % Chan 10.2% - Increase due to the additional costs of online transaction fees ter & Sewer Administration alters showed a graph of revenues and expenses from FY2004/05 through budget FY 15. Expenses 2013 -14 ate $16,399,970 2014 -15 Bu $17,106,216 % Change 4.3% - CCMA increased their service charges by 9.5% Funds are added to act on the Compensation Study which should also reduce turnover The City's contribution as a member of CVLGC will increase since another City backed out of the corporation Water & Sewer Administration Waste contractor expense increases but is offset by additional revenue - This increase is based on an increase in services and is not a fee increase 08 -12 -2014 Minutes Page - 11 - Debt service increases to replace aging Public Works Equipment through a debt issue Water & Sewer will also be replacing 2 vehicles Drainage Fund Mr. Walters showed a graph of the revenues and expenses from FY2005/05 through budget FY2013/14. Revenues Expenses 2013 -14 Estimate $1,067,891 $ 854.453 2014 -15 Budget $1,159,200 $1,094,618 % Change 8.6% 28.1% No change in fees Debt Service will increase with a debt issuance to purchase Public Works equipment Capital Recovery - Water Revenues 2013 -14 Estimate $885,500 2014 -15 Budget $885,500 Expenses $122,000 $536,109 % Change 0.0% 339.4% No change in revenue expected Projects to be funded in FY2014/15 include improvements to the Live Oak Pump Capital Recovery - Sewer IV Revenues Expenses 2013 -14 Estimate $ 726,099 $ 128,185 2014 -15 Budget = $1,160,497 $1,160,497 % Change 59.8% 805.3% Revenue will increase with a transfer from reserves to fund new projects Projects to be funded in FY2014/15 include Town Creek Phase III Finish out EMS Fund Mr. Walters showed a graph of the revenues and expenses FY2014/15 through budget FY2014/15. He stated the drop in revenue in FY2010 /11 is when we changed accounting practices to net contractual allowables against revenue instead of recognizing them as an expense. EMS Fund Revenues 2013 -14 Estimate $7,594,942 2014 -15 Budget $8,186,919 % Change 7.8% Increase expected in transports No change in fees EMS Fund Expenses 08 -12 -2014 Minutes Page - 12 - 2013 -14 Estimate $6,550,421 2014 -15 Budget $8,151,501 % Change 22.9% Increase in expenses related to the increase in transports Included funds to act on Compensation Study Debt Service will increase with the issuance of debt to pay for new ambulances Equipment for the ambulances will be paid from revenues Increase in interfund charge to pay for a new Mechanic Schertz Economic Development Corporation Mr. Walters showed a graph in revenues and expenses FY2004/05 through budget FY2014/15. He stated the graph shows the Sysco Road project as well. The FY2009 /10 revenue spike is from the tax notes for the Sysco project. The corresponding expense spike is show in FY2010 /11. The other spike in FY2006/07 was the 2007 bond proceeds. The expense spike in FY2013/14 is related to the Amazon.com Incentive. Schertz Economic Development Corporation Revenues Expenses 2013 -14 Estimate $3,547,357 $3,074,554 2014 -15 Budget $3,692,257 $3,023,810 % Change 4.1% -1.7% , Sales taxes are projected to increase by 4 %. Expense increase for land purchase and Schwab Road Extension Offset by the one -time Amazon.com incentive payout in FY2013/14 Hotel Occupancy Tax Fund Mr. Walters showed a graph of expenses and revenues FY2004/05 through budget FY2014/15. Mr. Walters stated that FY2008/09 spike was to help fund the Kramer House renovation. Parkland Dedication Revenues Expenses 2013 -14 Estimate $129,000 $ 40,000 2014 -15 Budget $100,000 $ 60,000 % Change -22.5% 50.0% Revenue decrease due to fewer developments, which result in less parkland dedication fees. Projects for F2014/15 include: Pavilions for the upcoming Dog Park and for the Skate Park, and Crossvine Park improvements includes a granite trail and two park benches. Tree Mitigation Revenues Expenses 2013 -14 Estimate $227,968 $ 45,000 2014 -15 Budget $116,335 $116,125 % Change -49.1% 158.1% 08 -12 -2014 Minutes Page - 13 - Revenue will increase due to a one -time transfer from reserves to fund new projects. Projects to be funded in FY2014/15 are trees for the Soccer Complex, E. Live Oak Road, Ball fields, and the Arroyo Verde Drainage project. Library Advisory Board Revenues Expenses 2013 -14 Estimate $ 32,506 $ 32,400 2014 -15 Budget $ 33,060 $ 30,000 % Change 1.7% -7.40Y( Fewer operating equipment purchases needed in FY2014 Historical Committee Revenues Expenses 2013 -14 Estimate $ 3,100 $ 3,008 2014 -15 Budget $ 11,100 $11,100 % Change 258.1% 269.0% Funding and budget increased for additional training for all committee me ers. Parks & Recreation Foundation Revenues Expenses 2013 -14 Estimate $305,521 $233,430 2014 -15 Budget $304,850 $297,900 % Change -0.2% 27.6% Expenses increase in order to grow the Jubilee and SchertzFest and to provide improvements to parks in Schertz. rA Mayor Carpenter recognized City Manager John Kessel who stated that one of the things you see that is not necessarily readily understood is that the percentage increase comes from our estimated budget completion date to the proposed budget. He stated we start each year with an approved budget and then we go throughout the year and try and complete the goals that we have set for ourselves. He stated that one of the things we work very hard at, as staff, is to achieve all those goals under budget. He stated that you can recognize what a difference it is from some public agencies that have the philosophy that you will spend every penny that you are budgeted or you will not get it the next year. We do not have that philosophy; we recognize that every dollar that we don't spend we can put back into our reserve account, which can be held for a rainy day or it can be used to purchase vehicles on a cash basis. It is important to understand that we don't look at this as money we should spend; we look at it as money that we should try to return back to the taxpayers. Mr. Kessel asked Mr. Walters if he knew the amount we are expecting to return back this year. Mr. Walters stated the amount is about $2 million. Mr. Kessel stated that if you look at the different departments and you see the estimate column and actual approved budget all totaled, $2 million dollars was saved by city staff as part of the budget process 08 -12 -2014 Minutes Page - 14 - throughout the year. Mr. Kessel stated that staff takes this very seriously to try and save dollars in the budget, it is a city wide focus and we are very proud of this. The percentages are a bit misleading because they are coming from our end of year estimates which are lower than our actual approved budget. He wanted to present this because it is not readily apparent if you didn't know that part of the puzzle. Mayor Carpenter recognized Councilmember Scagliola who stated that last year when they ran the model it was projecting a little doom and gloom knowing we would not replenish our reserve fund, and now the projections show that we will be replenishing the reserve fund. Councilmember Scagliola asked how do you account for the delta on the model they were using last year and the model we are using this year. Mr. Walters replied that one of the reasons we reached our goal this year is because we had a lot of one time sales tax payments due to building construction. This tax goes to the city in which the building is located not where the company originates from. Examples of these are Amazon.com, Sysco and Caterpillar. The sales tax on the construction materials and services all came to the City of Schertz. On the newer model we have a higher tax rate than we had last year. Councilmember Scagliola asked about the $300,000 Compensation study. What is it about, has it been accomplished, and is the money paying for what we find or is it to fund a study? City Manager John Kessel stated this is a project City Council funded mid- year to develop an RFQ to look at the job classifications by job type and descriptions and then look at the market and see where we stand in regard to our competition. Once it is completed it is likely there could be a need for salary adjustment in some cases. This will be a future policy decision; should we pay our employees the average of that, 60% or 40 % of that average? We wanted to make sure we had a placeholder should city council decide that the compensation levels are not adequate based on the facts and data from the study that you would have funds available and would not have to dip into reserves. If Council says we don't need to make changes then that money would go back into the general fund and not be spent. Since the study was funded mid -year it is not completed yet but we do have an RFP drafted and completed. When we get the proposals back we will make a selection and have information back maybe in March for Council to consider. Councilmember Scagliola asked how much of the $300,000 the study is costing. Mr. Walters stated the budgeted amount for the study was $80,000. Mayor Carpenter added that $300,000 is going to be discretionary money for Council to use as compensation for the employee base should we find from the study that this is the appropriate action. Mr. Kessel stated we are trying to not make salary changes based only on emotions but rather make data based decisions in alignment with other market compensation levels. It is a standard way of making compensation decisions. Councilmember Scagliola stated he thought it was interesting that the tentative results from the recent Employee Engagement Survey reflected pay as the primary concern of employees. His main concern was he did not want to see any of this $300,000 going toward doing another study. He feels we have been told too many times by analysts what we already know. We have several other studies going on right now and he believes we 08 -12 -2014 Minutes Page - 15 - have enough expertise in -house without having to hire any outside help. The $300,000 makes the assumption that this is about what it is going to cost and therefore this money is being held in reserve thus depriving us of some other opportunities. This amounts to about one cent on the tax base which could be given back to the residents or get down to the effective rate. Mr. Walters answered Councilmember Scagliola's question about the vehicle replacement fund stating that the $327,000 in the budget proposal is for purchasing new vehicles next year. There is a separate vehicle replacement fund in this years' budget where they are proposing to put an additional $169,000 that includes funds for all vehicles we purchased in the past 4 years as well as 2 fire engines; so when we need to replace those vehicles we already have funds saved. This money is set aside in its own investment account which is part of the reserve fund. Mr. Walters provided explanations regarding fund balances in court and building maintenance in response to an inquiry regarding these items from Councilmember Fowler. Mayor Carpenter recognized Councilmember Duke who referred back to the Compensation Study in regard to the $300,000 set aside for this purpose. He wanted to clarify that this money is simply a plug number and is not a maximum amount. Mr. Walters confirmed that as true. Mr. Kessel added that it could in fact be twice that amount, depending on what the study reflects in the end. It is dependent on 1) what the study shows our compensation might be and 2) it is a policy of the city council to determine whether that is reasonable compensation or not. He feels the $300,000 is a comfortable estimated figure to put out there for now. Councilmember Duke asked if we had any contingency plans in case the study comes out on the high side. Mr. Kessel answered that we can consider two different alternatives. One is if we have been able to drive the economic engine again like we did this year or we can break it into several years, such as half one year and the other half on a second year. We can also work our way through it with a series of benchmarks such as shifting 5% each year. This really helps identify areas where certain positions are underpaid. This will help those individuals have a fair shake. Since 2008, the economy has now heated up and we need to find ways to keep employees and be competitive in hiring and retaining staff. Mayor Carpenter recognized Councilmember Scagliola who stated we do need to retain and promote staff from within but we need to discuss what the definition of a competitive salary is. The Employee Engagement survey says that pay is a primary concern amongst employees in this city. We do need to address it but unfortunately the only time we seem to talk about it is during the budget process. Sometimes it may come across that he is against employee compensation but that is not the case. It is just that there is a time and place for everything. 08 -12 -2014 Minutes Page - 16 - Mayor Carpenter stated he agreed with Councilmember Scagliola that we absolutely have the skill set in -house to tackle any study but one of the reasons we have chosen outside entities to take a look at our organization is that we would have to gather a number of folks from different departments and take them away from their normal job duties at least to some degree. We don't have the luxury to do that. A second reason is that an outside entity has a higher level of precision at their disposal. They can measure their findings against what they have done before and they don't have to learn how to do it. They can do it better, faster, cheaper and with greater precision and we don't have to sacrifice any city staff time. In regard to compensation, we do want to retain and attract the best employees. The definition of competitive is absolutely a policy decision this body has to make. There is a thing out there called job satisfaction and a thing out there called compensation. They rarely come to an equal point of equilibrium where everyone feels they are perfectly compensated and perfectly satisfied with their job at the same time. Job satisfaction, we will find from our recent survey, indicates the compensation is a little skewed but we have a high job satisfaction rate. This has an effect on how they see their salary. We have to be careful so people don't leave because they just can't say no to another job elsewhere offering more compensation. This is the equilibrium decision we are going to have to find. We may have to address this over a period of several years. Mayor Carpenter recognized Councilmember Fowler who asked if there was anything in the budget that addresses the need to train our employees for advancement in preparation for eventual turnover of personnel. Mr. Kessel suggested we pull out the training budgets from the different departments and put those in a special presentation for next week. In the recent Employee Engagement Survey, while pay was the top negative perception, employee development was one of our highest scores. So the perception of the employees is that this organization helps them in their development and they feel they have the opportunity to grow. Some employees are happy in the position they are in but others want to take on more challenges to move up the ladder. Therefore, this is not a one -size fits all situation for our employees, but an individualized effort for each one. MrWaters provided the information below on what the budget calendar looks like: Budget Calendar FY 2014/15 July 31 File with City Secretary, Budget Workshop August 5 Budget Workshop, vote to place a preliminary tax rate on the agenda, and schedule public hearings August 6 First Community Budget Presentation — Civic Center August 12 Budget Workshop August 14 Second Community Budget Presentation — Schertz United Methodist Church August 19 First Public Hearing August 26 Second Public Hearing, First Vote September 2 Second Vote and adoption of the budget and tax rate October 1 Budget goes into effect 08 -12 -2014 Minutes Page - 17 - Consent Agenda Items 1. Minutes — Approve the minutes of the regular meeting of August 5, 2014. (J. Kessel /B. Dennis) 2. Ordinance No. 14 -S -41 — Consideration and/or action approving an Ordinance amending the Comprehensive Land Plan associated with a revision to the Parks Master Plan. Final Reading (B. James /L. Wood) The following was read into record: ORDINANCE NO. 14 -S -41 AN ORDINANCE BY THE CITY COUNCIL OF' TEXAS AMENDING THE COMPREHENSIVE LAN MATTERS IN CONNECTION THEREWITH 'HERTZ, OTHER Mayor Carpenter recognized Councilmember Fowler who moved seconded by Councilmember Scagliola to approve the consent agenda items 1 and 2. The vote was unanimous with Couneilmembers Fowler, Seagliola, and Duke voting yes and no one voting no. Mayor Pro -Tem John and Councilmember Edwards were absent. Motion Carried. Discussion and Action Items 3. Resolution No. 14 -R -68 — Consideration and /or action approving a Resolution regarding the acceptance of a bid and authorizing the purchase of two (2) new ambulances. (J. Bierschwale/D. Wait) The following was read into record: rte, RESOLUTION NO. 14 -R -68 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE BID AWARD AND PURCHASE OF AMBULANCES FROM PROFESSIONAL AMBULANCE SALES AND SERVICE AND OTHER MATTERS IN CONNECTION THEREWITH J Mayor Carpenter recognized EMS Director Dudley Wait who introduced this item stating on April 15, 2014, City Council directed the EMS Department to seek bids to purchase two (2) ambulances. This was an increase over the FY 2014 budget which had the financing of one ambulance approved in it. Staff was to elicit bids and then come back to City Council with the results. The bid documents were prepared with the cooperation of EMS, Purchasing and Fleet Services. Several items were asked to be well detailed and explained as to how the bidding vendors would meet the City's requirements. Bids were 08 -12 -2014 Minutes Page - 18 - received from four vendors: Lone Star Emergency Vehicles (our previous vendor), Professional Ambulance Sales and Service, Frazer Inc., and Siddons Fire Rescue. Based upon these two critical items, we determined that both Frazer and Siddons bids were disqualified. These are listed with what chassis they bid on and their individual bid prices on the attached bid sheet as backup in Council packet. Staff determined that the Horton ambulance sold by Professional Ambulance is the highest quality ambulance submitted. The attention to detail in their bid package preparation along with history and reputation of Horton as a builder and Professional Ambulance as a dealer has solidified this recommendation. Staff recommends approval of the Resolution for the ordering and purchase of two (2) new ambulances from Professional Ambulance Sales and Services. Staff recommends approval. Mayor and Council asked questions regarding the number of ambulances we have in operation now versus what we will have in the future with the new purchases. Mr. Wait provided information how the newer and older ambulances would rotate through the retention and reserve process. ho moved ,r b Y Ma or Carpenter recognized Councilmember Duke Councilmember Fowler to approve Resolution No. 14 -R -68. The vote was unanimous with Councilmembers Fowler, Scagliola and Duke voting yes and no one voting no. Mayor Pro -Tem John and Councilmember Edwards were absent. Motion Carried. Roll Call Vote Confirmation Mayor Carpenter recognized City Secretary Brenda Dennis o recapped the votes of items 1 through 3. Requests and Announcements %%WY 4. Announcements by City Manager o Citizen Kudos • Recognition of City e loyee actions • New Departmental initiatives Mayor Carpenter recognized City Manager John Kessel who stated he wanted to point out that on the last agenda item the single most important part of that whole discussion was where Mr. Wait said he worked with Jonathan Harshman in Fleet to develop the program. The process they went through was very significant in determining a lot of facts that were data driven, such as what units cost money and how much money were spent on new units. The result is a very smart decision that changed the van chassis type to address a suspension issue, a concern on the fleet side, but still met the EMS goals. It also developed a plan to address the most expensive of the units. More subtly, an item in the proposal had two mechanics. No one on council has asked why do we need two mechanics? One of those mechanics is a public safety mechanic specifically trained for, police, fire, and EMS vehicles to work on keeping those items moving. This was 08 -12 -2014 Minutes Page - 19 - addressed in discussion when we realized we had only one - size - fits -all mechanics. Previously, we have sent out all our specialized vehicles for repair as we do not have a specialized mechanic trained in this area. By hiring in a specialist, we can now bring this expertise in house at a lower cost and experience better efficiencies for the different departments. 5. Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. Mayor Carpenter asked that in the next week or two an item be placed on the agenda for a discussion on seating a charter commission to look at a number of things such as considering expanding the number of councilmembers. Y Y 6. Announcements by or and Councilmembers **4%6, • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignmen )ow) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers • Upcoming City Council agenda items Mayor Carpenter recognized Councilmember owler who stated he attended the following: • Friday, August 8, 2nd Annual Senior enter Gala Fundraiser • Tuesday, August 12, 3rd meeting on Natatorium with the School District Mayor Carpenter recognized Councilmember Scagliola who stated he attended the following: • Friday, August 8, 2nd Annual Senior Center Gala Fundraiser r` Saturday, August 9, Schertz Idol Grand Finale Mayor Carpenter stated that they had met earlier in the day with Judge Nelson Wolff of Bexar County and members of his staff and the Economic Group to establish rapport with them. He stated knowing that as south Schertz between Highway 78 and Interstate 10 continues to grow and develop, that this part of our city will experience the most change in the future. The meeting was very positive and we want to continue to reach out to our neighbors and discuss our hopes and desires for the future. Adjournment As there was no further business, the meeting was adjourned at 8:05 p.m. 08 -12 -2014 Minutes Page - 20 - Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary 08 -12 -2014 Minutes Page - 21- Agenda No. 2 CITY COUNCIL MEMORANDUM City Council Meeting: August 19, 2014 Department: Police Department Subject: Resolution No. 14 -R -69 - Interlocal Cooperation Agreement with SCUCISD for police services BACKGROUND The City of Schertz entered into an agreement with Schertz - Cibolo- Universal City Independent School District on May 10, 2011 to provide certain police services. The agreement is due and presented for renewal. Summary of Recommended Action It is recommended that the attached agreement be approved by Council. FISCAL IMPACT Costs associated with this agreement are reimbursed by SCUCISD RECOMMENDATION Staff recommends approval of Resolution ATTACHMENT(S) Resolution No. 14 -R -69, with Interlocal Cooperation Agreement attached 50631771.1 RESOLUTION NO. 14 -R -69 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN INTERLOCAL COOPERATION AGREEMENT WITH THE CITY OF CIBOLO, TEXAS AND THE SCHERTZ- CIBOLO- UNIVERSAL CITY INDEPENDENT SCHOOL DISTRICT, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the City enter into an interlocal cooperation agreement with the City of Cibolo, Texas ( "Cibolo ") and the Schertz - Cibolo- Universal City Independent School District (the "District ") relating to the provision of certain police services to the District by the City and Cibolo; and WHEREAS, the City Council has determined that it is in the best interest of the City to contract with Cibolo and the District pursuant to the Interlocal Cooperation Agreement attached hereto as Exhibit A (the "Agreement "). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to execute and deliver the Agreement with City and the District in substantially the form set forth on Exhibit A. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. 50417899.1 Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 19th day of August, 2014 CITY OF SCHERTZ, TEXAS Mayor ATTEST: City Secretary (CITY SEAL) 50417899.1 EXHIBIT A INTERLOCAL COOPERATION AGREEMENT 50417899.1 A -1 INTERLOCAL COOPERATION AGREEMENT BETWEEN THE CITY OF SCHERTZ, TEXAS, AND SCHERTZ- CIBOLO- UNIVERSAL CITY INDEPENDENT SCHOOL DISTRICT This Agreement is made and entered into by the City of Schertz, Texas (hereinafter referred to as "Schertz" and/or "City "), a political subdivision of the State of Texas acting through its City Council, and the Schertz - Cibolo- Universal City Independent School District (hereinafter referred to as "SCUCISD "), a political subdivision of the State of Texas acting through its Board of Trustees (Schertz and SCUCISD collectively referred to as the "Parties ") and in this regard hereto mutually agree and state as follows: WITNESSETH WHEREAS, Chapter 791 of the Texas Government Code, as amended, entitled Interlocal Cooperation Contracts, authorizes contracts between political subdivisions for the performance of governmental functions and services; WHEREAS, SCUCISD may commission peace officers to provide necessary security and protection and determine the jurisdiction of such peace officers; WHEREAS, SCUCISD has determined it is in its best interest to enter into an agreement with Schertz to provide such services to SCUCISD, and it has specifically authorized the subject peace officers to carry weapons in performing such services at all SCUCISD schools and properties within the City's corporate limits within SCUCISD's jurisdiction and SCUCISD's campuses in Universal City (the "Service Area "); WHEREAS, Schertz has determined it is in the best interest of its citizens to assign city police officers to provide enhanced law enforcement services to SCUCISD within the Service Area, and to patrol areas within the Service Area; and WHEREAS, SCUCISD is willing to reimburse Schertz for salaries, benefits, and associated costs, of the officers assigned to provide the services as set out herein. NOW THEREFORE, in consideration of the mutual covenants and agreements of the Parties, it is agreed as follows: The Superintendent of SCUCISD and the City Manager of the City of Schertz are hereby authorized and directed to execute on behalf of the Parties to this Agreement. I. 1.1.1 Schertz agrees to assign two (2) police officers from its department to be employed full - time by Schertz to perform law enforcement services for SCUCISD as School Resource Officers ( "SROs ") in the Service Area. The primary purpose of the SROs is to patrol SCUCISD property and campuses to protect all students, personnel, and visitors from physical harm; to prevent property loss due to theft or vandalism; to enforce all laws including municipal ordinances, InterIocal Agreement Pagel of 8 03.10.12 county orders, and State law; and to work in coordination with campus officials and SCUCISD administration (the "Services "). SROs assigned may also assist in mediating disputes on campuses in the Service Area, including working with students to help solve disputes in a non- violent manner; acting as a resource person in the area of law enforcement education at the request of staff; speaking to classes on the law, search and seizure, drugs, motor vehicle laws, etc.; and performing other duties as mutually agreed upon; provided that the duty is legitimately and reasonably related to the Services as described herein and is consistent with Federal and State law, local ordinances and orders, laws applicable to SCUCISD, SCUCISD's policies, procedures, rules, or regulations relating to the subject matter of this Agreement, and the policies, procedures, rules, and regulations of the Schertz Police Department. SCUCISD has provided Schertz with a complete copy of its policies, procedures, rules, and regulations applicable to the subject matter of this Agreement and will promptly provide each of them with any changes thereto. 1.1.2 SCUCISD and Schertz at least annually will evaluate the number of SROs to be provided and may increase or decrease the number of SROs by mutual agreement. Any change to the number of SROs covered by this agreement shall be made by amendment in accordance to Section 9.1. 1.2 SROs shall be hired pursuant to Schertz hiring policies, shall be fully qualified as police officers in the State of Texas and shall primarily be directed by the Chief of Police and other officers of the police force of Schertz to patrol and provide a police presence on such properties and campuses owned or leased by SCUCISD within the Service Area. 1.3.1 SCUCISD agrees to report all incidents on campuses within the Service Area to the Schertz Police Department in accordance with Chapter 37 of the Texas Education Code. Subject to SCUCISD's obligations under the Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. §1232g, SCUCISD agrees to provide (a) unrestricted access to student and personnel records as necessary for the investigation of criminal offenses or to ensure the safety and security of school campuses or events, and (b) unrestricted access to technology installed at campuses within the Service Area, including surveillance cameras to provide for the safety and security of campuses. SROs shall be designated as "school officials" under SCUCISD Policy FL (LOCAL). SROs shall maintain the confidentiality of student records as required by FERPA. 1.3.2 When an SRO takes a person into custody in the course of duty under this Agreement, Schertz shall notify SCUCISD of the incident within the time frame required by law and, to the extent permitted by law, the disposition of the matter. In addition, to the extent permitted by applicable law, SROs shall report to SCUCISD all information obtained during the investigation of any reported incident involving a student for the purposes of determining appropriate disciplinary actions and modifications of education programs as a result of the incident. 1.4 SCUCISD agrees to provide appropriate on- campus office space for SROs. 1.5 SCUCISD agrees to appoint School Attendance officers in accordance with Chapter 25 of the Texas Education Code who will maintain records, investigate offenses, make notifications, and file the appropriate violations in the court having jurisdiction over matters of attendance. The Interlocal Agreement Page 2 of 8 03.10.12 School Attendance officers may solicit the assistance of peace officers assigned under this Agreement to detain or escort a student in violation of Chapter 25 of the Texas Education Code. 1.6 SCUCISD agrees to maintain a Multi- Hazard Emergency Operations Plan in accordance with Chapter 37 of the Texas Education Code. SCUCISD agrees to conduct drills and exercises required by the statute, jointly with the City of Schertz and other identified stakeholders. 1.7 SCUCISD agrees that the Chief of Police for the City of Schertz or his designee will serve as a member of the SCUCISD School Safety and Security Committee. 1.8 SCUCISD agrees to appoint a point of contact who will be responsible for the annual security audit of each campus and who will consult with SROs assigned under this Agreement for input and review of each campus. 1.9 SCUCISD agrees that Schertz will manage contracts with outside vendors related to canines utilized for the detection of narcotics and ordinance upon school campuses with the Service Area. Schertz will coordinate the use of such canines with campus administrations whenever possible; however, when in the best interest of law enforcement and campus security, unannounced inspections may occur. 1.10 SCUCISD agrees that services for areas outside of the Service Area or for extracurricular activities and events within the Service Area outside of normal school hours are not Services covered under the terms of this Agreement. Nothing in this Agreement prevents SCUCISD from continuing its practice of hiring off -duty police officers to provide security at sporting events or other special events. This Agreement shall not govern off -duty peace officers hired for these purposes. 1.11 SRO duties shall be performed during normal workdays in the active school year, which generally includes one hundred eighty -seven (187) days during each calendar year. "Normal workdays" refers to the usual or normal hours the officer may be required to work during any calendar week. While school is in session, SROs will be assigned to one or more schools on a full -time basis, forty (40) hours work week, minus any scheduled vacation time, sick time, training time, court time, or any other police- related activity, including any emergencies such as civil disasters. Overtime hours that relate to regular law enforcement duties or that reasonably relate to campus duties must be authorized and approved by the SRO's police supervisor prior to the performance of the overtime work and will be paid in accordance with procedures established by Schertz. 1.12 The Parties agree that every effort should be made to schedule and /or designate vacation days, compensatory time, and other days off at times when school is not in session or at other times when the absence of SROs will not otherwise cause unnecessary risks. 1.13 SCUCISD understands and agrees notwithstanding other provisions herein that the SROs shall at all times be deemed officers and employees of the City of Schertz and shall be primarily responsible and answerable to and under the command of the Chief of Police of the City of Schertz. Interlocal Agreement Page 3 of 8 03.10.12 1.14 Patrol and other law enforcement duties of the SROs shall be performed with the use of City -owned vehicles, appropriately marked designating law enforcement services being performed under authority of Schertz. 1.15 The Parties agree that they will use their best reasonable efforts to coordinate media relations pertaining to law enforcement incidents and investigations occurring pursuant to this Agreement prior to the release of information whenever possible. It is understood that, depending on the nature of an incident, law enforcement personnel may be required to conduct on scene interviews and/or briefings for the media without prior coordination between the Parties. Information will only be released by a Party in accordance with established law and its existing policies and procedures. II. 2.1 SCUCISD agrees to pay to Schertz from current revenues available for the SROs' salaries, benefits, and administrative fees in four equal quarterly payments on February 1, May 1, August 1, and November 1, with the first payment to be due on August 1, 2014 for the purpose of subsidizing the expenses incurred by Schertz in the employment and retention of police officers to provide Services on all SCUCISD properties and campuses as herein provided. Schertz will provide SCUCISD with an invoice at least ten (10) business days prior to each payment date. The Parties agree at such times as are convenient and necessary to adjust and/or re- compute the payments as herein provided when there exist circumstances and conditions making such adjustments necessary and desirable to accomplish the objectives of this Agreement. In the first twelve months of this Agreement, the consideration paid by SCUCISD shall be as follows ( "Consideration "): 2.2 The total payable for salaries, benefits, personnel related costs, associated costs of providing services, including but not limited to furnishing adequate and appropriate supplies, equipment, vehicles, and any contractual services necessary for the performance of duties in the first year of the Agreement shall not exceed One Hundred Seventy Thousand Dollars ($170,000.00). 2.2.1 Beginning in the second twelve (12) month period of the initial term of this Agreement, the Consideration shall be increased by a percentage equal to the percentage increase of the U.S. Department of Labor, Consumer Price Index for All Urban Consumers (the "CPI -U "), all items, un- adjusted 12 months ended May of the previous year; provided the city's proposal for a rate adjustment shall be submitted no later than June 30 of each year, shall contain a copy of the CPI - U, and shall be attached as an amendment to the Agreement. 2.2.2 In addition to the change in consideration set out in section 2.2.1, if the number of SROs is changed, the Consideration shall change by mutual agreement. 2.3 SCUCISD certifies that all payments due under this Agreement shall be paid out of the then current fiscal year funds. Interlocal Agreement Page 4 of 8 03.10.12 2.4 All Parties agree that SROs shall be employed by Schertz and, as such, shall be provided with all salaries and benefits of similarly- situated and classified employees of Schertz. III. 3.1 The Parties agree that the terms and provisions of this Agreement shall commence at 8 a.m. on August 1, 2014 and shall continue in full force and effect for a three -year period ending on July 31, 2017 and, subject to agreement on the Consideration by the Parties, shall automatically annually renew for an additional periods of twelve (12) months, unless the Parties hereto shall have previously exercised their right to cancel this Agreement as hereinafter provided. 3.2 This Agreement may be terminated at any time by any Party, with or without cause, upon One Hundred Eighty (180) days written notice prior to September 30 of a year delivered by hand or U.S. Certified Mail to the other Party. No termination will relieve the obligation of SCUCISD to pay Schertz for any amounts due and payable for Services performed hereunder prior to tom. 3.3 This Age may be terminated by any Party upon not less than thirty (30) days written notice should another Party fail substantially to perform in accordance with the terms of this Agreement through no fault of the Party initiating the termination.. IV. 4.1 This Agreement shall bind and benefit each Party and their legal successors, but shall not otherwise be assignable, in whole or in part, by any Party without first obtaining the written consent of the other Party. 0 5.1.1 Notwithstanding any provision to the contrary herein, this Agreement is a contract for and with respect to the performance of governmental functions by governmental entities. 5.1.2 The Services provided for herein are governmental functions, and the City and SCUCISD shall be engaged in the conduct of a governmental function while providing and/or performing any Service pursuant to this Agreement. 5.1.3 The relationship of SCUCISD and the City shall, with respect to that part of any Service or function undertaken as a result of or pursuant to this Agreement, be that of independent contractors. 5.1.4 Nothing contained herein shall be deemed or construed by the Parties hereto, or by any third party, as creating the relationship of principal and agent, partners, joint venturers, or any other similar such relationship between the Parties hereto. Interlocal Agreement Page 5 of 8 03.10.12 5.2.1 SCUCISD Insurance or Coverage. The City shall have no liability whatsoever for or with respect to SCUCISD's use of any SCUCISD property or facility, or the actions of, or failure to act by, any employees, subcontractors, agents, or assigns of SCUCISD, and SCUCISD covenants and agrees as follows: 5.2.2 SCUCISD shall be solely responsible, as between SCUCISD and the City and the agents, officers, and employees of the City, for and with respect to any claim or cause of action arising out of or with respect to any act, omission, or failure to act by SCUCISD or its agents, officers, employees, and subcontractors, while on SCUCISD property or while using any SCUCISD facility or performing any function or providing or delivering any service undertaken by SCUCISD pursuant to this Agreement; 5.2.3 For and with respect to SCUCISD property or SCUCISD's use of any SCUCISD facility, SCUCISD hereby contracts, covenants, and agrees to obtain and maintain in full force and effect, during the term of this Agreement, a policy or policies of insurance, or risk pool coverage, in amounts sufficient to insure SCUCISD and its agents, officers, and employees from and against any claim, cause of action, or liability arising out of or from the action, omission, or failure to act by SCUCISD, its agents, officers, employees, and subcontractors in the course of their duties. 5.3.1 City's Insurance or Coverage. SCUCISD shall have no liability whatsoever for the actions of, or failure to act by, any employees, subcontractors, agents, or assigns of the City, and the City covenants and agrees as follows: 5.3.2 The City shall be solely responsible, as between the SCUCISD and the City and the agents, officers, and employees of SCUCISD, for and with respect to any claim or cause of action arising out of or with respect to any act, omission, or failure to act by the City or its agents, officers, employees, and subcontractors, while performing any function or providing or delivering any Service undertaken by the City pursuant to this Agreement; 5.3.3 For and with respect to the Services to be provided by the City to SCUCISD pursuant to this Agreement, the City hereby contracts, covenants, and agrees to obtain and maintain in full force and effect, during the term of this Agreement, a policy or policies of insurance, or risk pool coverage, in amounts sufficient to insure the City and its agents, officers, and employees from and against any claim, cause of action, or liability arising out of or from the action, omission or failure to act by the City, and its agents, officers, employees, and subcontractors in the course of their duties. 5.4 It is specifically agreed that, as between the Parties, each Party to this Agreement shall be individually and respectively responsible for responding to, dealing with, insuring against, defending, and otherwise handling and managing its liability and potential liability pursuant to this Agreement; each Parry hereto reserves and does not waive any defense available to it at law or in equity as to any claim or cause of action whatsoever that may arise or result from the services provided and /or any circumstances arising under this Agreement. This Agreement shall not be interpreted nor construed to give to any third parry the right to any claim or cause of action, and neither Schertz nor SCUCISD shall be held legally liable for any claim or cause of Interlocal Agreement Page 6 of 8 03.10.12 action arising pursuant to, or out of the services provided under, this Agreement except as specifically provided herein or by law. 5.5 No Party hereto waives or relinquishes any immunity or defense on behalf of itself, its trustees, councilmembers, officers, employees, and agents as a result of the execution of this Agreement and the performance of the covenants and agreements contained herein. VI. 6.1 All correspondence and communications this Agreement shall be directed to: Schertz: City of Schertz 1400 Schertz Parkway Schertz, Texas 78154 Attention: City Manager SCUCISD: Schertz - Cibolo- Universal City Independent School District 1060 Elbel Road Schertz, Texas 78154 Attention: Superintendent Notices required hereunder shall be hand - delivered or sent by certified mail, return receipt requested. VII. 7.1 This Agreement inures to the benefit of and obligates only the Parties executing it. No term or provision of this Agreement shall benefit or obligate any person or entity not a Party to it. The Parties hereto shall cooperate fully in opposing any attempt by any third person or entity to claim any benefit, protection, release, or other consideration under this Agreement. VIII. 8.1 If any provision of this Agreement shall be deemed void or invalid, such provision shall be severed from the remainder of this Agreement, which shall remain in force and effect. 9.1 This Agreement is the entire agreement between SCUCISD and Schertz as to the subject matter hereof, and is the sole and only agreement of the Parties and supersedes any prior understanding or written or oral agreement relative to the subject matter hereof and expressly supersedes the prior Interlocal Agreement dated May 19, 2011. This Agreement may be amended only by written instrument duly approved and executed by the Parties in accordance with the formalities of this Agreement. Interlocal Agreement Page 7 of 8 03.10.12 iot-1, 10.1 The Parties agree this Agreement shall be construed under the laws of the State of Texas, and obligations under the Agreement shall be performed in Guadalupe County, Texas. The Parties hereto have executed this Agreement this day of )2014. SCHERTZ - CIBOLO - UNIVERSAL CITY INDEPENDENT SCHOOL DISTRICT By: Dr. Greg Gibson Superintendent of Schools a Attested b CITY OF SCHERTZ By: John Kessel, City Manager Attested by: Interlocal Agreement Page 8 of 8 03.10.12 Agenda No. 3 CITY COUNCIL MEMORANDUM City Council Meeting: August 19, 2014 Department: Subject: BACKGROUND Finance Presentation/Discussion and Public Hearing on Proposed FY 2014 -15 Budget In accordance with Chapter 26 of the Texas Tax Code the City Council must hold two (2) public hearings on a proposed budget for FY 2014 -15. The first required public hearing will be at the August 19, 2014 regular session. The second required public hearing will be conducted at the August 26, 2014 regular session. FISCAL IMPACT None RECOMMENDATION After a brief presentation and discussion by Council, public hearing will be held on the proposed FY 2014 -15 Budget. CITY OF SCHERTZ w� f�c�iii�' `�1'o1zA'�Ep FY 2014 -15 I� i PROPOSED BUDGET THIS PAGE INTENTIONALLY LEFT BLANK City of Schertz Fiscal Year 2014 -15 Budget Cover Page This budget will raise me than last year's budget L increase, and of that an revenue to be raised from the tax roll this year. ,e total property taxes f $1,239,434 or a 9% Dunt, $669,757 is tax new property added to The members of the governing body voted on the proposal to consider the budget as follows: FOR: AGAINST: N/A PRESENT and not voting: N/A ABSENT: N/A Property Tax Rate Comparison Total debt obligation for the City of Schertz secured by property taxes: $ 75,187,118 2014 -2015 2013 -2014 Property Tax Rate: $0.4974/100 $0.4974/100 Effective Rate: $0.4857/100 $0.4829/100 Effective Maintenance & Operations Tax Rate: $0.2940/100 $0.2892/100 Rollback Tax Rate: $0.5066/100 $0.5218/100 Debt Rate: $0.1810/100 $0.1964/100 Total debt obligation for the City of Schertz secured by property taxes: $ 75,187,118 THIS PAGE INTENTIONALLY LEFT BLANK CITY OF SCHERTZ 2014 -15 BUDGET Table of Contents Executive Summary General Fund Summary--------------------------------------------------------- - - - - -- 11 Revenues--------------------------------------------------------- - - - - -- 13 CityCouncil ---------------------------------------------------- - - - - -- 17 CityManager ---------------------------------------------------- - - - - -- 21 Municipal Court ----------------------------------------------- - - - - -- 25 311 /Customer Relations ------------------------------------- - - - - -- 31 Planning & Zoning -------------------------------------------- - - - - -- 35 Legal Services ------------------------------------------------- - - - - -- 41 General Services ---------------------------------------------- - - - - -- 45 City Secretary ------------------------------------------------- - - - - -- 51 Non - Departmental -------------------------------------------- - - - - -- 55 Public Affairs ------------------------------------------------- - - - - -- 59 Records Management ---------------------------------------- - - - - -- 63 Schertz Magazine ----------------------------------------------- - - - - -- 67 Engineering---------------------------------------------------- - - - - -- 71 Geographic Information Systems ----------------------- - - - - -- 79 Police-------------------------------------------------------------- - - - - -- 83 Fire Rescue ------------------------------------------------------ - - - - -- 91 Inspections ------------------------------------------------------ - - - - -- 99 Marshal Services ----------------------------------------------- - - - - -- 105 Streets----------------------------------------------------------- - - - - -- 111 Parks, Recreation, & Community Services ----------- - - - - -- 117 Swim Pools ---------------------------------------------------- - - - - -- 123 Event Facilities ----------------------------------------------- - - - - -- 127 Library--------------------------------------------------------- - - - - -- 133 Animal Services -------------------------------------------- - - - - -- 141 Information Technology -------------------------------------- - - - - -- 147 Human Resources -------------------------------------------- - - - - -- 153 Finance---------------------------------------------------------- - - - - -- 159 Purchasing & Asset Management ----------------------- - - - - -- 165 Fleet Service ------------------------------------------------- - - - - -- 171 Building Maintenance --------------------------------------- - - - - -- 177 City Assistance ----------------------------------------------- - - - - -- 183 Court Restricted Funds -------------------------------------- - - - - -- 187 Special Events Fund ---------------------------------------- - - - - -- 189 Public, Educational, and Government (PEG) Access Fund -- 203 Interest & Sinking Fund ------------------------------------------- - - - - -- 207 Water & Sewer Summary-------------------------------------------------------- - - - - -- 211 Business Office ----------------------------------------------- - - - - -- 217 Water & Sewer Administration ---------------------------- - - - - -- 223 CITY OF SCHERTZ 2014 -15 BUDGET Table of Contents Capital Recovery Water-------------------------------------------------------- - - - - -- 235 Sewer-------------------------------------------------------- - - - - -- 243 Drainage Summary-------------------------------------------------------- - - - - -- 249 Revenues-------------------------------------------------------- - - - - -- 254 Expenditures -------------------------------------------------- - - - - -- 255 Emergency Medical Services (EMS) Summary-------------------------------------------------------- - - - - -- 259 Revenues -------------------------------------------------------- - - - - -- 265 Expenditures -------------------------------------------------- - - - - -- 266 Schertz Economic Development Corporation Summary-------------------------------------------------------- - - - - -- 271 Revenues-------------------------------------------------------- - - - - -- 276 Expenditures-------------------------------------------------- - - - - -- 277 Hotel Tax Summary-------------------------------------------------------- - - - - -- 283 Revenues-------------------------------------------------------- - - - - -- 286 Expenditures -------------------------------------------------- - - - - -- 287 Park Fund Summary-------------------------------------------------------- - - - - -- 289 Revenue---------------------------------------------------------- - - - - -- 291 Expense--------------------------------------------------------- - - - - -- 292 Tree Mitigation Summary-------------------------------------------------------- - - - - -- 295 Revenues-------------------------------------------------------- - - - - -- 297 Expenditures ---------------------------------------------------- - - - - -- 298 Library Fund Summary-------------------------------------------------------- - - - - -- 299 Revenues -------------------------------------------------------- - - - - -- 301 Expenditures-------------------------------------------------- - - - - -- 302 Historical Committee Summary-------------------------------------------------------- - - - - -- 303 Revenues -------------------------------------------------------- - - - - -- 305 Expenditures -------------------------------------------------- - - - - -- 306 Parks & Recreation Foundation Summary--------------------------------------------------------- - - - - -- 307 Revenue-------------------------------------------------------- - - - - -- 309 Expenditures-------------------------------------------------- - - - - -- 310 Glossary----------------------------------------------------------------- - - - - -- 315 Executive Summary General Fund Revenue The revenue for FY 2014 -15 will increase 4.9% from the FY 2013 -14 year end estimates. Revenues from property taxes and sales taxes increase 14.5% and 4.0% respectively. Maintenance & Operations property taxes are based on a rate of $0.3164 per $100 of valuation which is an increase of 5.1% from FY 2013 -14. The overall property tax rate will remain unchanged at $0.4974 due to a decrease of the Interest & Sinking property tax rate to $0.1810. Franchise fees will increase due to a growing customer base and a franchise fee rate increase for City Public Service (CPS) from 3% to 4.5 %. Of this increase 1 % has been committed by City Council to be used only on utility right of way improvements within the CPS service area. Permits will offset these increases as the City had an above average year on development permits with many large business renovations and new construction. Expenses The FY 2014 -15 Budget will increase 9.1 % from the FY 2013 -14 year end estimates. This increase includes continuation of the merit program for employees and funds to act on the Compensation Study when it is completed. This budget puts an emphasis on replacing aging and expiring equipment by replacing six vehicles, conducting building repairs on Fire Station #2 and the Administration Building, and replacing two defibrillators and the first phase of the Self Contained Breathing Apparatuses (SCBAs) before they expire. New programs include two new Mechanic positions, an Accountant I, a Building Maintenance Worker, additional landscaping services, and new permit tracking software. These programs, along with a traffic study of FM 1518, are both necessary and forward looking in order to meet the needs of a growing community. City Council The FY 2014 -15 Budget will increase 23.4% from the FY 2013 -14 year end estimate due to holding an additional election in May for charter amendments. City Manager The FY 2014 -15 Budget will decrease by 8.2% from the FY 2013 -14 year end estimates. This decrease is from the transfer of funding for an Executive Director position to fund positions in other departments in the budget as approved in the Mid - Year Adjustment. Municipal Court The FY 2014 -15 Budget will increase 1.0% from the FY 2013 -14 year end estimates. The increase in court costs are offset by reducing funding for the vacant court clerk position to 9 months. This position will be filled if the number of court cases filed continues to increase. 311 Customer Service The FY 2014 -15 Budget will increase 4.8% from the FY 2013 -14 year end estimates. This increase is due to personnel related increases and the replacement of workstation equipment. Planning & Zoning The FY 2014 -15 Budget will increase 3.6% from the FY 2013 -14 year end estimates. There will be no change in operations. Legal Services There will be no change in the current level of legal services. General Services The General Services Budget for FY 2014 -15 will decrease by 1.9% from the FY 2013- 14 year end estimates. By handling more services in house, the need for outside maintenance services decreased. The door lock replacement program will be focused on the Fire Station and City Hall in FY 2014 -15. City Secretary The FY 2014 -15 Budget will increase by 5.2% from the FY 2013 -14 year end estimates. This increase is due to the annual merit and other personnel related expenses. Non - Departmental The FY 2014 -15 Budget increases 26.8% from the FY 2013 -14 year end estimates. This increase sets the contingency account to $180,000 or about 0.8% of the overall General Fund budget and takes into account upcoming property tax reimbursements required by incentive agreements between the City and new businesses. The increase also allows the City to address additional priorities. In FY 2013 -14 the City was able to fund repairs to the Recreation Center. In FY 2014 -15 funding is appropriated to repair leaks at Fire Station #2 and the Administration building and to contract an engineer to provide an executable solution for the water runoff in the Administration Building parking lot. A priority raised by Citizens in the Community Pre - budget meetings is to design FM 1518 for increased traffic demands. A study on FM 1518 is funded which will provide a long term look at what needs to be done to accommodate this growth. Another increase is to provide funding to finish the Compensation Study and to act on the first phase of this study. Due to a growing number of employees and the age of existing workstations, a budget allowance has been included for reconfiguration of workstations for better efficiency. Public Affairs The FY 2014 -15 Budget will be increased by 17.0% from the FY 2013 -14 year end estimates. This increase is due to the full year funding of the new Events specialist position. This position will be reimbursed by 75% from the Hotel /Motel Tax Fund. PA Records Management The FY 2014 -15 Budget increases by 14.1 % from the FY 2013 -14 year end estimates. This change is related to additional scanning and shredding planned by working in coordination with other departments to identify the applicable records. Schertz Magazine The FY 2014 -15 Budget will increase by 5.7% of the FY 2013 -14 year end estimates. This increase is due to the estimated increase in printing costs. Engineering The overall budget for the Engineering Department increases 14.5% from FY 2013- 2014 year end estimates as a result of full year funding of the new Engineer position authorized at mid -year. GIS The FY 2014 -15 Budget increases by 9.2% from the FY 2013 -14 year end estimates. This increase is due to the purchase of a laminator and a replacement printer. The laminator will be able to protect documents that are used in the field increasing effectiveness and efficiency. The current printer is aging, printing slowly and is prone to jams. The replacement printer will still be shared with neighboring departments. Police The Police Department's overall FY 2014 -15 Budget increased 6.1 % when compared to the FY 2013 -14 year end estimates. There is a 5.1% increase within Personnel based on merit pay, overtime, longevity, FICA, TMRS, healthcare and workers compensation. The police department's remaining budget increases are based on vehicle fuel, uniforms and body armor, training, and promotional and applicant testing service. In addition there is a need to replace 5 patrol cameras, 5 mobile computers, and the Live Scan finger print scanner. The mobile computers and the Live Scan need to be replaced since they run on Windows XP and are no longer supported my Microsoft. Fire Rescue The FY 2014 -15 Budget increases 14.3% from the FY 2013 -14 year end estimates. This increase is to replace two vehicles: the chief's vehicle and a battalion chief's vehicle. The old vehicles will be used by the new inspector, who needs a dedicated vehicle and the second will replace a broken down vehicle used by the Training Safety Officer. The rest of the increase is dedicated to replacing outdated equipment. The Self Contained Breathing Apparatuses will be replaced over a 3 year time period while 2 defibrillators will be replaced using a leasing program started through the Emergency Medical Services department. Inspections The FY 2014 -15 Budget will increase 17.3% from the FY 2013 -14 year end estimates. This increase is attributed to the full year funding of a Plans Examiner position and to replace a broken down Inspector vehicle. 3 Marshal Services The FY 2014 -15 Budget will increase 4.2% from the FY 2013 -14 year end estimates by purchasing a new laptop and tablets for field work and to develop a code enforcement program for ticket writers. Streets The FY 2014 -15 Budget will decrease by 4.2% from the FY 2013 -14 year end estimates. The decrease is due to the completion of the new lighted crosswalk in front of Clemens High School and the purchase of two vehicles in FY 2013 -14. These completed projects are partially offset by the purchase of another replacement vehicle in FY 2014 -15. Parks The FY 2014 -2015 Budget increases 19.8% over the FY 2013 -2014 estimates because of the additional landscaping /site improvements that came on line this year including the new Animal Adoption Center, Skate Park, and Veterans Memorial Plaza. The Department is also acquiring additional park acreage at Cypress Point (10 acres) within the next budget year. In addition, the department will be replacing a truck. Pools No changes in operations for the FY 2014 -15 Budget. Event Facilities The FY 2014 -15 Budget will increase 11.0% from the FY 2013 -14 year end estimates. Rental revenue decreased from FY 2012 -13 when there was an advertising emphasis on wedding advertisements. The department will reintroduce this advertising campaign as well as place more ads in local magazines and business journals. New operating equipment will also be purchased including window screens and kitchen shelves for the Community Center and lobby seating and gathering room furnishings for the Civic Center. Library The FY 2014 -15 Budget will increase 0.3% from the FY 2013 -14 year end estimates. There are no change in operations. Animal Services The FY 2014 -15 Budget will increase 9.1% from the FY 2013 -14 year end estimates. This increase is due to the full year funding of the larger Animal Adoption Center. It also reflects the purchase of an Animal Adoption Trailer as long as the City receives at least $9,000 in donations to put toward this capital purchase. Information Technology The FY 2014 -15 Budget will increase 10.0% from FY 2013 -14 year end estimates. Along with an increase in cost of our current supported systems and programs the City will be adding planning tracking software for Development Services to track the platting and permitting process from start to finish. The Fire Department will now be able to 4 create better reports by migrating their RMS data to a different system. This will help them find efficiencies in their everyday operations. As more of the City goes digital the costs for internet and data plans will increase proportionally. In addition to software the City will also be replacing network switches for better server performance, upgrading the firewall, and purchasing video streaming software. Human Resources The FY 2013 -14 Budget will increase by 8.7% from FY 2013 -14 year end estimates. This increase is to better advertise for vacant specialized positions and to provide full year funding of the FMLA service contract. Finance The FY 2014 -15 Budget will increase 15.6% from the FY 2013 -14 year end estimates due to 10 month funding of a new Accountant position. Purchasing & Asset Management The FY 2014 -15 Budget will increase 3.1 % from the FY 2013 -14 Budget. This increase reflects higher personnel costs. Fleet The FY 2014 -15 Budget increases by 29.1 % from the FY 2013 -14 year end estimates. This increase reflects the addition of two Mechanic I positions; one of which will be paid by EMS and be trained to specifically work on emergency service vehicles. There is also funding for replacement vehicles when they break down. Building Maintenance The FY 2014 -15 Budget decreases 17.1 % from the FY 2013 -14 year end estimates. FY 2014 -15 includes the addition of a new Worker I position and a vehicle; however this increase is offset by the one -time funding of the security and audio /visual upgrades to the Council Chambers in FY 2013 -14. City Assistance The FY 2014 -15 Budget will decrease by 15.0% from the FY 2013 -14 year end estimates. The decrease is due to one -time expenses related to the City taking over operation of the Senior Center that occurred in FY 2013 -14. Court Restricted Funds In FY 2014 -15 the court security fund will be used to remodel the Municipal Court counter and subsidize one half of a marshal's salary for the time they spend in court. Court technology expenditures will be to replace ticket writers and other equipment as the need arises throughout the year. b7 Special Events Fund Revenue Revenue for the FY 2014 -15 Budget will decrease 12.0% from the FY 2013 -14 year end estimates. Fewer fund transfers from reserves are needed due to the completion of the Hal Baldwin Memorial Plaza. Revenue is set through transfers to balance this fund. Expenses The FY 2014 -15 Budget will decrease 16.8% from the FY 2013 -14 year end estimates. This decrease is due to the completion of the Hal Baldwin Memorial Plaza in FY 2013- 14. Public, Educational, and Governmental Access (PEG) Fund Revenue Revenue increases in FY 2014 -15 by 74.8% with a transfer from reserves to continue the Master Communication Plan. Expenses The FY 2014 -15 Budget increases 151.6% from the FY 2013 -14 year end estimates to continue the Master Communication Plan by purchasing the necessary equipment. Interest & Sinking Fund Revenues Revenues for FY 2014 -15 will increase 1.6% from the FY 2013 -14 estimates with the growth of the tax base. Expenses The FY 2014 -15 Budget will increase 0.7% from the FY 2013 -14 year end estimates with the addition of a debt service for Public Works equipment. Water & Sewer Fund Revenue Revenue for FY 2014 -15 will decrease 9.4% from FY 2013 -14 year end estimates. Increases in service customers, water rates, and sewer rates are offset by the one -time transfer in FY 2013 -14 to fund waterline replacements and a new water tower. Expenses The FY 2014 -15 budget will decrease 7.4% from FY 2013 -14 year end estimates. Increases in service costs and maintenance are offset by the project funding in FY 2013 -14. Business Office The FY 2014 -15 Budget increases 10.2% from FY 2013 -14 year end estimates. This increase is due to additional costs of online transaction with the removal of the online convenience fee. [.11 Administration The FY 2014 -15 Budget increases 4.3% from the FY 2013 -14 year end estimates. For FY 2014 -15 the Cibolo Creek Municipal Authority (CCMA) is increasing its charge for sewer treatment 9.5 %. Funds are also budgeted to act on the Compensation Study once it's completed. The contribution to the Cibolo Valley Local Government Corporation (CVLGC) will increase since another member City backed out of the corporation, spreading their contribution to the remaining members. The waste contractor expense for garbage collection in the City is increasing but is offset by an increase in revenue. This increase is from additional customers only and does not reflect a change in the fees. To replace aging vehicles and equipment the Water & Sewer Fund will replace two vehicles and join with the Drainage and General Funds in a debt issuance to replace back hoes, chippers, mowers, and other equipment. Capital Recovery Fund - Water Revenues Revenues for FY 2014 -15 are expected to remain at levels estimated for FY 2013 -14. Expenses The FY 2014 -15 Budget will increase 339.4% from the FY 2013 -14 year end estimates with the addition of the project to make improvements to the Live Oak Pump. Projects to be completed FY 2014 -15 Engineering for the southeast elevated water tank Improvements to the Live Oak Pump Capital Recovery Fund - Sewer Revenues The revenue for FY 2014 -15 will increase 59.8% from the FY 2013 -14 year end estimates due to a transfer from reserves to fund the next phase of a project. Expenses The FY 2014 -15 Budget will increase 805.3% from the FY 2013 -14 year end estimates. This increase is to fund the finish out of phase three of the Town Creek Project. Projects to be completed FY 2014 -15 • Preliminary engineering for the south Schertz wastewater treatment plant • Finish Out of Phase III at Town Creek Drainage Fund Revenue Revenue in FY 2014 -15 will increase 8.6% from the FY 2013 -14 year end estimates due to an increase in service population. There is no increase in fees. VA Expenses The FY 2014 -15 Budget will increase 28.1 % from the FY 2013 -14 year end estimates with the completion of projects started in FY 2013 -14 and for additional debt service to purchase new equipment for Public Works. VIR211.Tit?l Revenues Revenues for FY 2014 -15 will increase 7.8% from the FY 2013 -14 year end estimates due to an increase in expected transports. There are no change in fees. Expenses The FY 2014 -15 Budget will increase 22.9% from the FY 2013 -14 year end estimates. Along with the additional expenses related to an increase in transports, the budget also includes funds to act on the Compensation Study, debt service for new ambulances, equipment for new ambulances, and an increase in the interfund charge to reimburse the General Fund for a new Mechanic position. Schertz Economic Development Corporation (SEDC) Revenues The revenue for FY 2014 -15 is projected to increase by 4.1 % from the FY 2013 -14 year end estimate. The increase is the result of general improvements in the economy. Expenses The proposed FY 2014 -15 Budget will decrease by 1.7% from the FY 2013 -14 year end projections. The SEDC continues to work with the City Manager's office to eliminate Non - Departmental Expenses from the SEDC Budget; this is the final year of the four year plan to eliminate the emergency service buildings and related expenses from the SEDC Budget. The SEDC has moved both the Development Incentive fund and the Impact Fee Matching fund to the projects section of the SEDC budget to more accurately reflect year -to -year comparisons. Both incentive funds will have fund balances of $500,000; these funds will be used for qualified economic development projects. The SEDC has allocated $200,000 to the Construction fund for the extension of David Lack Boulevard which was approved by the Resolution No. 14 -R -14. The SEDC has allocated $250,000 to the Land Purchase fund. These funds have been set aside for future SEDC property purchases. These increases were offset by the one -time payout of an incentive during FY 2013 -14. a Hotel Motel Tax Fund Revenue The revenue for FY 2014 -15 will increase 9.1 % from year end estimates due to a transfer from reserves and an increase in hotel stays. Expenses The FY 2014 -15 Budget will decrease 10.5% from the FY 2013 -14 year end estimates. The Inferfund Charge for the General fund increased to fund 75% of the new Events Specialist position since the majority of their duties will be related to the events put on by the City. Offsetting this is a decrease in funding of the Special Events. The improvements planned for the Civic Center include the replacement of a projector, front door etchings, audio /visual upgrades, and client management software. The client management software was approved in FY 2013 -14 but due to resource restraints it wasn't able to be purchased. Offsetting the increases is a one -time transfer to fund lighting at the soccer fields in FY 2013 -14. Park Fund Revenue: The revenue for FY 2014 -15 will decrease 22.5% from the FY 2013 -14 year end estimates due to fewer known upcoming developments which would result in parkland dedication fees. Expenses The FY 2014 -15 Budget will increase 50.0% from FY 2013 -14 year end estimates. Projects planned for FY 2014 -15 include pavilions for the upcoming Dog Park and for the skate park and for Crossvine park improvements including a decomposed granite trail and two park benches. Tree Mitigation Revenue Revenue for FY 2014 -15 will decrease 50.0% from FY 2013 -14 year end estimates with fewer fees expected to be collected. Offsetting this will be a transfer from reserves to fund additional projects. Expenses The FY 2014 -15 Budget will increase 158.1 % from the FY 2013 -14 year end estimates. Projects to be funded in FY 2014 -15 include trees for the soccer complex, the baseball fields, E. Live Oak Road, and the Arroyo Verde Drainage Project. 9 Library Fund Revenues Revenues for FY 2014 -15 are expected to increase 1.7% FY 2013 -14 from year end estimates through additional book sales. Expenses The FY 2014 -15 Budget will decrease 7.4% from FY 2013 -14 year end estimates due to a reduction in operating equipment. Historical Committee Revenues Revenues for FY 2014 -15 increase 258.1 % from the FY 2013 -14 year end estimates. This increase comes from additional funding for the committee from the Special Events Fund. Expenses The FY 2014 -15 Budget increases 269.0% from the FY 2013 -14 year end estimates. This increase is to provide additional funding for training for all committee members. Parks & Recreation Foundation Revenues Revenues for FY 2014 -15 are expected to remain at the same levels as FY 2013 -14. Expenses The FY 2014 -15 Budget will increase 27.6% from FY 2013 -14 year end estimates in order to grow the events and provide improvements to parks in Schertz. `M 7 -31 -2014 01 :37 PM 101 - GENERAL FUND FINANCIAL SUMMARY REVENUE SUMMARY Taxes Franchises Permits Licenses Fees Fines Inter - Jurisdictional Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT CITY COUNCIL CITY MANAGER MUNICIPAL COURT CUSTOMER RELATIONS -311 PLANNING S ZONING LEGAL SERVICES GENERAL SERVICES BUILDING 6 -8 MAINTENANCE CITY SECRETARY NONDEPARTMENTAL PUBLIC AFFAIRS RECORDS MANAGEMENT SCHERTZ TALES MAGAZINE ENGINEERING GIS TOTAL GENERAL GOVERNMENT PUBLIC SAFETY POLICE FIRE RESCUE INSPECTIONS MARSHAL'S OFFICE TOTAL PUBLIC SAFETY C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 PAGE 46,728 84,546 (-------- - - - - -- 2013 -2014 ---------- - - - - -H -- - - - - -- 2014 -2015 -- 2011 -2012 2012 -2013. CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU 389,264 393,267 103,785 105,075 112,790 87,765 12,317,913 14,005,746 14,838,672 13,496,363 15,205,039 16,665,690 1,567,035 1,589,229 1,778,605 1,167,384 1,830,389 1,986,159 1,075,833 1,320,631 1,205,062 1,115,350 1,497,307 1,175,803 70,468 78,151 70,100 72,653 90,229 91,229 2,928,793 2,917,302 2,890,298 2,400,905 2,891,958 2,814,366 28,543 30,257 30,000 26,202 30,000 31,000 646,584 941,251 685,780 469,061 666,839 708,392 1,349,652 1,663,426 1,976,365 1,314,871 1,883,518 1,878,881 902,591 532,360 468,200 398,015 516,530 462,650 20,887,412 23,078,351 23,943,082 20,460,803 24,611,809 25,814,170 46,728 84,546 88,375 73,428 87,240 107,675 891,016 984,926 950,368 746,243 946,589 869,113 322,728 326,625 394,221 279,792 389,264 393,267 103,785 105,075 112,790 87,765 110,123 115,428 229,803 161,738 155,482 101,056 153,327 158,810 550,794 511,331 450,000 211,598 360,000 360,000 882,015 801,978 811,672 578,082 817,504 797,595 0 164,037 200,860 139,451 200,860 201,185 177,335 161,039 189,876 140,886 179,287 188,600 1,288,323 1,422,472 2,243,927 1,324,435 2,155,553 2,733,829 314,768 274,729 269,690 168,619 265,217 310,185 56,603 60,879 69,037 42,760 55,862 63,748 419,732 417,930 406,684 280,124 383,582 405,591 195,816 204,717 295,026 141,785 295,297 338,243 127,223 132,157 142,703 106,443 142,612 155,778 5,606,668 5,814,179 6,780,711 4,422,468 6,542,317 7,199,047 5,038,641 5,374,637 5,471,250 4,266,987 5,441,901 5,776,509 2,779,954 2,920,922 3,052,134 2,308,724 3,053,200 3,488,849 436,088 445,789 501,810 367,464 501,741 588,744 598,748 581,675 650,987 504,204 635,953 662,603 8,853,431 9,323,023 9,676,181 7,447,379 9,632,795 10,516,705 11 7 -31 -2014 03:00 PM 101 - GENERAL FUND FINANCIAL SUMMARY PUBLIC ENVIRONMENT STREETS TOTAL PUBLIC ENVIRONMENT PARKS & RECREATION PARKS SWIM POOL EVENT FACILITIES SENIOR CITIZEN CENTER TOTAL PARKS & RECREATION CULTURAL LIBRARY TOTAL CULTURAL HEALTH ANIMAL SERVICES TOTAL HEALTH INTERNAL SERVICE INFORMATION TECHNOLOGY HUMAN RESOURCES FINANCE PURCHASING & ASSET MGT FLEET SERVICE BUILDING MAINTENANCE TOTAL INTERNAL SERVICE MISC & PROJECTS CITY'S ASSISTANCE COURT - RESTRICTED FUNDS TOTAL MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES 12 C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET AS OF: JUDY 31ST, 2014 {-------- - - - - -- 2013 -2014 --------------- -------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU 976,327 951,528 1,105,905 855,048 1,103,047 1,056,219 976,327 951,528 1,105,905 855,048 1,103,047 1,056,219 789,974 796,899 799,748 548,161 771,873 924,817 235,985 226,370 254,503 84,321 253,078 253,078 131,211 136,160 142,522 96,914 140,609 156,046 0 0 53,615 35,392 60,955 46,390 1,157,170 1,159,429 1,250,388 764,787 1,226,515 1,380,331 821,351 830,149 836,476 629,760 844,030 846,896 821,351 830,149 836,476 629,760 844,030 846,896 346,318 341,961 454,136 288,482 463,541 505,717 346,318 341,961 454,136 288,482 463,541 505,717 918,510 907,835 1,452,402 1,069,254 1,481,100 1,628,478 346,134 365,935 414,508 281,250 391,518 425,403 447,861 456,025 473,301 360,774 466,515 539,478 264,559 255,325 267,159 203,427 267,158 275,433 399,686 463,328 490,646 432,314 507,106 651,651 0 148,680 298,529 174,812 324,433 269,074 2,376,750 2,597,128 3,396,545 2,521,832 3,437,830 3,789,517 52,281 52,000 74,000 82,648 87,648 80,000 15,019 21,082 6,400 840 840 85,872 67,300 73,082 80,400 83,488 88,488 165,872 20,205,316 21,090,479 23,580,742 17,015,139 23,338,563 25,460,304 682,096 1,987,872 362,340 3,448,883 1,273,246 353,866 12 7 -31 -2014 01:37 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2014 REVENUES (-------- - - - - -- 2013 -2014 --------------- -------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU Taxes 000 - 411100 Advalorem Tax- Current 6,883,059 7,462,371 7,839,691 8,011,826 8,035,383 9,188,520 000 - 411200 Advalorem Tax - Delinquent 51,219 49,257 50,000 22,814 28,000 50,000 000 - 411300 Advalorem Tax -P &I 36,174 42,219 50,000 34,884 46,000 50,000 000 - 411400 Roll Back Property Tax 9,856 0 0 0 0 0 000 - 411500 Sales Tax Revenue -Gen Fund 5,309,018 6,421,478 6,870,981 5,397,159 7,063,625 7,346,170 000 - 411600 Bingo Tax 0 0 0 31 31 0 000 - 411700 Mixed Beverage Tax 28,586 30,421 28,000 29,649 32,000 31,000 TOTAL Taxes 12,317,913 14,005,746 14,838,672 13,496,363 15,205,039 16,665,690 Franchises 000 - 421200 Center Point /Entex Energy 52,073 62,054 72,100 60,769 87,202 87,202 000 - 421220 City Public Service 366,987 426,016 460,837 364,304 553,820 649,940 000 - 421240 Guadalupe Valley Elec Co -op 405,517 404,843 400,000 176,644 443,320 443,320 000 - 421250 New Braunfels Utilities 55,203 52,573 61,800 39,695 60,697 60,697 000 - 421300 Time Warner -State Franchise 329,900 303,334 300,000 187,496 275,000 275,000 000 - 421460 AT &T Franchise Fee 198,647 225,257 260,868 166,079 250,000 250,000 000 - 421480 Other Telecom Franchise 55,721 8,953 115,000 78,762 50,000 100,000 000 - 421500 Solid Waste Franchise Fee 102,985 106,199 108,000 93,634 110,350 120,000 TOTAL Franchises 1,567,035 1,589,229 1,778,605 1,167,384 1,830,389 1,986,159 Permits 000 - 431100 Home Occupation Permit 350 490 490 525 650 420 000 - 431200 Building Permit 26 0 0 0 0 0 000 - 431205 Bldg Permit - Residential 418,487 451,914 404,420 310,206 356,476 356,476 000 - 431210 Bldg Permit - Commercial 203,101 352,983 170,000 228,249 233,330 125,521 000 - 431215 Bldg Permit - General 112,395 136,837 283,296 296,565 566,470 350,000 000 - 431300 Mobile Home Permit 250 575 450 675 750 525 000 - 431400 Signs Permit 2,934 6,139 4,582 6,860 7,500 11,920 000 - 431500 Food Establishmnt Permit 42,875 43,165 45,000 28,565 48,000 48,000 000 - 431600 Garage Sale Permit 11,680 12,070 12,000 10,473 10,840 10,840 000 - 431700 Plumbing Permit 113,237 125,024 117,324 81,689 100,851 100,851 000 - 431750 Electrical Permit 47,711 59,720 50,000 43,605 50,000 50,000 000 - 431800 Mechanical Permit 54,600 56,520 50,000 42,940 50,000 50,000 000 - 431900 Solicitor /Peddler Permit 1,640 1,670 1,000 900 750 1,000 000 - 431950 Animal /Pet Permit 2,175 1,895 2,000 1,515 2,000 2,000 000 - 432000 Cert of Occupancy Prmt 7,300 5,700 6,500 5,400 6,000 5,250 000 - 432100 Security Alarm Permit 48,747 46,071 45,000 31,845 36,690 45,000 000 - 432300 Grading /Clearing Permit 0 2,483 3,000 3,833 6,000 3,000 000 - 435000 Fire Permit 8,325 17,375 10,000 21,506 21,000 15,000 TOTAL Permits 1,075,833 1,320,631 1,205,062 1,115,350 1,497,307 1,175,803 Licenses 000 - 441000 Alcohol Beverage License 5,498 6,360 5,500 6,348 7,000 7,000 000 - 441300 Mobile Home License 80 160 200 160 160 160 000 - 442000 Contractors License 60,410 67,070 60,200 63,040 79,569 79,569 000 - 444000 Pet License 4,480 4,561 4,200 3,105 3,500 4,500 TOTAL Licenses 70,468 78,151 70,100 72,653 90,229 91,229 13 7 -31 -2014 01:37 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2014 REVENUES {-------- - - - - -- 2013 -2014 --------------- -------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU Fees 000 - 451000 Municipal Court Fines 1,479,053 1,328,401 1,345,300 1,065,239 1,250,000 1,300,000 000 - 451100 Arrest Fee 63,267 63,287 56,734 43,241 54,274 56,534 000- 451110 Expunction Fee 30 30 120 0 90 120 000 - 451200 Warrant Fees 141,400 160,737 148,500 117,084 135,000 150,000 000 - 451210 Court - Claims & Judgements 1,642 ( 388) 0 ( 773) 0 0 000 - 451320 Civil Justice Fee -Court 100 98 97 18 30 34 000- 451321 Civil Justice Fee -State 900 887 885 166 276 288 000 - 451340 Judicial Fee -City 8,300 8,445 8,562 5,787 7,264 7,567 000 - 451400 Traffic Fine Costs TTL 32,623 32,352 32,246 21,487 26,938 28,060 000 - 451500 Teen Court Admin Fee 440 220 200 40 40 200 000- 451510 Juvenile Case Mgmt Fee 69,235 70,435 64,384 48,237 60,540 63,062 000 - 451520 Truancy Fees 0 0 0 4,509 4,234 4,586 000 - 451600 Technology Fund Fee 55,634 56,488 59,500 38,894 48,838 50,872 000 - 451700 Security Fee 41,725 42,366 42,655 29,170 36,634 38,160 000 - 451800 Time Payment Fee -City 5,389 6,329 6,238 5,676 7,798 8,122 000 - 451850 State Fines 10% Service Fee 68,805 88,443 92,278 52,266 87,107 90,736 000 - 451900 DPS Payment -Local 11,135 12,696 13,981 9,108 11,571 12,053 000 - 452000 Child Safety Fee 24,951 19,319 22,076 15,845 22,628 23,570 000 - 452050 Indigent Defense Fee 26,957 0 31,076 5,099 8,498 8,852 000 - 452100 Platting Fees 65,500 49,811 52,500 52,750 47,500 47,500 000 - 452200 Site Plan Fee 24,000 25,500 25,500 23,500 25,000 30,000 000- 452300 Plan Check Fee 349,669 456,943 361,264 414,897 531,642 400,000 000 - 452310 Misc Review Fee 6,000 600 1,200 3,000 3,500 1,200 000- 452320 Tree Mitigation Admin Fee 12,200 3,278 10,000 40,193 42,000 10,000 000- 452400 BOA /Variance Fees 3,250 4,000 3,500 4,000 5,000 5,000 000 - 452500 Food Handlers Permit 17,150 18,094 26,400 14,930 20,000 20,000 000- 452520 Fire Training Classes 0 0 0 0 0 500 000 - 452600 Specific Use /Zone Chng Fee 30,500 22,500 25,800 13,450 25,800 25,800 000 - 452710 Zoning Ltr & Dev Rights 1,950 1,800 1,050 450 1,050 1,050 000 - 453100 Reinspection Fees 40,200 34,650 36,700 28,371 30,000 26,900 000 - 453110 Swim Pool Inspection Fee 1,500 1,725 1,500 2,275 2,500 1,800 000 - 453200 Lot Abatement 2,796 9,756 7,000 6,281 9,000 7,000 000 - 453211 Admin Fee - Inspections 8,940 5,300 5,200 7,793 7,500 6,600 000 - 453310 Misc Inspection Fees 269 0 0 3,050 3,750 3,750 000 - 453710 Foster Care 700 1,150 1,400 800 900 900 000 - 454100 Swim Pool Reservation Fee 55 0 0 0 0 0 000 - 454200 Pool Gate Admission Fee 23,949 23,164 22,400 19,414 23,200 23,200 000 - 454300 Seasonal Pool Pass Fee 5,035 5,665 5,100 5,933 5,293 4,900 000 - 456110 Senior Center Memberships 0 0 5,625 1,944 4,000 2,000 000 - 456120 Senior Center Meal Fee 0 0 30,785 8,138 18,000 16,000 000 - 456500 HAZ MAT Fees 6,985 1,250 12,000 810 1,200 12,000 000 - 456600 Fire Re- inspection Fee 700 1,100 750 800 750 750 000 - 458100 Sale of Merchandise 37 0 0 210 210 0 000 - 458110 Sale of Mdse - GovDeals 0 5,074 18,000 16,239 15,000 5,000 000 - 458300 Sale of Property /Auction 20,741 2,668 2,000 17 17 2,000 000 - 458400 Civic Center Rental Fees 110,064 192,735 140,916 144,051 150,000 142,000 000 - 458401 Capital Recovery Fee -Civic C 5,225 4,825 5,000 6,890 6,500 5,500 000 - 458450 North Center Rental Fees 22,093 21,997 20,600 19,972 20,000 21,000 14 7 -31 -2014 01:37 PM 101 - GENERAL FUND C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 PAGE REVENUES (-------- - - - - -- 2013 -2014 ---------- - - - - -H -- - - - - -- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU 000 - 458460 Senior Center Rental 0 0 18,000 7,589 16,000 7,000 000 - 458500 Community Center Rental Fees 25,532 29,465 27,026 18,569 22,000 26,000 000- 458550 Pavilion Rental Fees 17,577 19,054 18,500 14,608 17,500 17,500 000- 458560 Chamber of Comm Rent 7,800 7,800 7,800 3,920 7,800 7,800 000 - 458570 Non - Resident SYSA League 16,030 7,845 0 0 0 8,000 000- 458650 NonResident User Fee -BVYA 8,860 9,550 5,000 9,140 9,140 9,500 000 - 458660 BVYA Utility Reimbursement 9,518 2,953 8,400 8,587 12,500 12,500 000 - 458670 SYSA Utility Reimbursement 6,579 2,999 0 0 0 1,500 000 - 458675 Lions Futhof Utility Reimbrsm 0 9,288 14,000 2,700 7,032 14,000 000 - 458680 Tournament Fees 7,625 600 0 0 0 500 000 - 458700 Vehicle Impoundment 1,380 6,440 6,000 7,680 7,680 8,000 000 - 459200 NSF Check Fee 650 517 650 195 500 500 000 - 459300 Notary Fee 372 234 300 222 360 300 000 - 459400 Maps,Copies,UDC & Misc Fees 78 115 100 100 100 100 000 - 459600 Animal Adoption Fee 12,609 16,565 17,500 10,261 12,500 16,000 000 - 459700 Pet Impoundment Fee 16,882 13,729 14,000 11,731 12,500 14,000 000 - 459800 Police Reports Fee 6,206 6,421 6,000 4,351 5,074 6,000 TOTAL Fees 2,928,793 2,917,302 2,890,298 2,400,905 2,891,958 2,814,366 Fines 000 - 463000 Library Fines 28,543 30,257 30,000 26,202 30,000 31,000 TOTAL Fines 28,543 30,257 30,000 26,202 30,000 31,000 Inter - Jurisdictional 000 - 473100 Bexar Co - Fire 21,078 21,078 21,072 7,026 21,072 21,072 000 - 473200 City of Seguin -Fire Contract 40,263 40,263 30,000 24,359 30,000 30,000 000 - 473300 Guadalupe Co- Library 190,816 208,343 208,343 173,619 208,343 208,000 000 - 473400 Randolph AFB - Animal Control 600 1,400 1,500 1,100 1,500 1,500 000- 474200 Library Services - Cibolo 20,000 20,000 25,000 0 25,000 25,000 000 - 474210 Library Services -Selma 18,393 26,560 26,560 28,220 28,220 28,220 000- 474400 Dispatch Service - Cibolo 133,305 133,305 133,305 66,653 133,305 160,000 000 - 474600 School Crossing Guard - Bexar C 35,826 37,139 40,000 30,662 33,868 40,000 000 - 474610 School Cross Guard- Guadalupe 36,303 37,445 40,000 18,366 28,974 38,000 000- 474620 School Crossing Guards - Coma 0 1,388 0 1,457 1,457 1,500 000 - 474700 School Officer Funding 150,000 150,000 160,000 117,600 155,100 155,100 000 - 474800 CPS CIED Funding 0 264,330 0 0 0 0 TOTAL Inter - Jurisdictional 646,584 941,251 685,780 469,061 666,839 708,392 Fund Transfers. 000 - 480000 Indirect Costs -EMS 87,840 87,840 137,038 102,778 137,038 136,087 000 - 480100 Indirect Costs -Hotel /Motel 142,626 157,517 145,385 109,039 145,385 185,532 000 - 482100 Transfer In- Reserves -Ct Tech 0 0 10,278 0 0 0 000 - 482150 Transfer In -Court Security 0 0 42,569 0 0 27,249 000- 485000 Interfund Charge- Drainage -5% 35,480 49,708 51,800 38,850 51,800 57,130 000 - 486000 Interfund Chrges -Admin W &S 881,222 1,060,963 1,152,350 864,263 1,152,350 1,152,350 000 - 486106 Transfer In- Special Events 1,000 0 0 0 0 0 000 - 486202 Transfer In- Water &Sewer Fund 0 0 136,000 0 96,000 40,000 000 - 486203 Transfer In -EMS 0 0 1,356 0 1,356 0 000 - 486314 Transfer In Hotel /Motel 0 0 33,000 0 33,000 0 000 - 487000 Interfund Charges -Fleet 98,484 112,761 130,344 97,758 130,344 180,237 15 7 -31 -2014 01:37 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2014 REVENUES (-------- - - - - -- 2013 -2014 --------------- -------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU 000 - 488000 Interfund Charges -4B 53,000 194,637 136,245 102,184 136,245 100,296 000 - 489620 Contribution -SEDC 50,000 0 0 0 0 0 TOTAL Fund Transfers 1,349,652 1,663,426 1,976,365 1,314,871 1,883,518 1,878,881 Miscellaneous 000 - 491000 Interest Earned 333 458 500 307 525 550 000 - 491200 Investment Income 47,915 41,975 45,000 18,074 27,883 26,000 000 - 491800 Gain /Loss ( 9,810) ( 16,606) 0 ( 17,123) 17,123 0 000- 491900 Unrealized Gain /Loss- CapOne ( 19,285) ( 15,650) ( 26,000) 10,239 5,000 ( 20,000) 000 - 492100 Proceeds -Sale of Land 194,468 0 0 0 0 0 000 - 493120 Donations - Public Library 0 7,500 5,000 7,259 11,500 5,000 000- 493130 Donations - Writing Next Chapte 5,331 325 0 0 0 0 000 - 493400 Donations - Animal Control 4,473 2,220 4,000 1,163 2,000 1,000 000- 493401 Donations -A /C Microchip 1,990 1,585 2,000 1,120 1,500 1,400 000 - 493402 Donations- SpaySNeuter 14,876 13,158 14,000 8,814 10,000 10,000 000 - 493403 Donation -A.S Adoption Trailer 0 0 0 2,000 2,000 9,000 000 - 493465 Donations - Senior Center 0 0 0 30,032 45,000 12,000 000 - 493502 Donations -PD 0 0 0 2,400 2,400 0 000 - 493503 Donation -Fire Rescue 0 2,250 0 0 0 0 000 - 494481 LawEnforcemtOfficersStndSEduc 50 0 0 3,931 3,931 0 000 - 494482 Grants - Police, Fire, Gen Fund 175,511 0 0 5,500 4,679 0 000 - 495040 Friends of N. Schertz Park Pr 3,149 885 0 0 0 0 000 - 495060 Grant - Wellmed /Senior Center 0 0 3,500 0 3,500 3,500 000 - 495100 Mobile Stage Rental Fees 2,850 1,550 2,000 1,550 1,550 2,000 000 - 497000 Misc Income -Gen Fund 88,773 13,620 20,000 33,082 32,000 20,000 000 - 497005 Schertz Magazine Advertising 215,999 230,248 220,000 189,950 220,000 220,000 000 - 497006 Misc Income -Kept Deposits 0 200 0 0 0 0 000- 497007 Misc Income - Schertz Artz 2 50 0 0 0 0 000 - 497100 Misc Income - Police 18,667 23,823 12,000 3,943 5,000 15,000 000 - 497150 Misc Income -Fire Department 292 292 0 0 0 0 000 - 497200 Misc Income - Library 3,857 4,370 4,000 3,806 4,700 4,000 000 - 497210 Misc Income- Library Copier 13,434 14,572 13,000 11,627 13,500 14,000 000 - 497300 Misc Income - Animal Control 110 300 0 0 0 0 000 - 497400 Misc Income- Streets Dept 18,280 19,584 18,000 27,094 30,000 18,000 000 - 497500 Misc Income -TML Ins. Claims 14,333 17,116 25,000 4,843 15,000 20,000 000 - 497550 Misc Income -TML WC Reimbursmn 18,978 19,793 15,000 19,664 25,000 20,000 000 - 497600 Misc Income - Vending Mach 1,755 2,433 2,200 1,912 1,900 2,000 000 - 498000 Reimbursmnt -Gen Fund 31,211 134,321 60,000 11,377 15,000 60,000 000 - 498100 Reimburmnt Fire- Training 0 0 0 4,399 3,207 1,000 000 - 498105 Reimbursmt Police OT -DEA 8,060 6,076 9,000 3,420 5,000 6,200 000 - 498107 Reimbrsmnt- Police OT- Events 0 0 0 3,500 3,500 7,000 000 - 498110 Reimburmnt Eire -Emg Acti -OT 46,990 5,739 20,000 4,132 4,132 5,000 000 - 498300 Reimburmnt -City Property 0 172 0 0 0 0 TOTAL Miscellaneous 902,591 532,360 468,200 398,015 516,530 462,650 TOTAL REVENUES 20,887,412 23,078,351 23,943,082 20,460,803 24,611,809 25,814,170 16 DEPARTMENT: 150 CITY COUNCIL FUND: 101 GENERAL FUND VISION STATEMENT Community. Service. Opportunity. The City operates under core values which we measure our actions, both as employees and elected officials. Our core values are simple, straightforward, and directive: Do the right thing Do the best you can Treat others the way you would want to be treated Work together cooperatively as a team MISSION STATEMENT To ensure our community enjoys an exceptional quality of life and sustainable economic prosperity. GOALS AND OBJECTIVES • Economic Prosperity • Fiscally Sustainable • Family Friendly for all ages • High Quality of Life • Safe Community • Essential Services • Attractive Community • Innovative and Proactive • Service Oriented • Friendly City 17 CITY COUNCIL DEPARTMENT DESCRIPTION The Schertz City Council is made up of six elected officials. City residents elect a Mayor and five Council members at- large. A Mayor Pro - Tempore is appointed with a majority vote of the Council. Term dates for the Mayor Pro - Tempore position begin in February and August of each year (the election dates offset by three (3) months). Terms will sequentially rotate according to Councilmember place. The Mayor and five City Council members are paid a modest stipend. The Schertz City Council is the City's legislative body. It sets policies, approves budgets, determines tax rates and passes ordinances and resolutions to govern the City. Council also appoints citizen volunteers to approximately 7 City advisory boards, committees, and commissions; and appoints and supervises the performances of the City Manager, City Secretary, Deputy City Secretary, City Attorney, and Municipal Court Judges. ORGANIZATIONAL CHART 18 CITY COUNCIL PERFORMANCE INDICATORS Number of ordinances passed Number of resolutions passed 34 59 60 121 112 115 2012 -13 2013 -14 2014 -15 Workload /Output Actual Estimate Budget Number of ordinances passed Number of resolutions passed 34 59 60 121 112 115 Meeting Attendance rate 90% 92% 92% 2012 -13 2013 -14 2014 -15 Efficiency Actual Estimate Budget Meeting Attendance rate 90% 92% 92% Number of Council Meetings 50 50 50 2012 -13 2013 -14 2014 -15 Effectiveness Actual Estimate Budget Number of Council Meetings 50 50 50 Personnel 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel 21,575 24,303 23,575 Supplies 646 508 1,800 City Support Services 40,057 40,538 60,600 Operations Support 484 300 400 Staff Support 21,463 30,391 21,300 Professional Services 0 1,200 0 Total $84,546 $87,240 $107,675 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2014 -15 Budget will increase 23.4% from the FY 2013 -14 year end estimate due to holding an additional election in May for charter amendments. a 7 -31 -2014 01:37 PM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 (-------- - - - - -- 2013 -2014 - 2011 -2012 2012 -2013 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL PAGE ---------- )(-------- 2014 -2015 -- PROJECTED CITY ADMIN. ADO YEAR END RECOMMENDED BU CITY COUNCIL Personnel Services 150 - 511110 Regular 14,003 14,531 15,600 13,348 15,600 15,600 150 - 511240 Allowances 5,401 5,781 6,300 3,912 6,300 6,300 150- 511310 FICA- Employer 1,484 1,559 1,675_ 1,307 1,675 1,675 150 - 511500 Workers' Compensation 30 27 0 728 728 0 TOTAL Personnel Services 20,917 21,898 23,575 19,295 24,303 23,575 Supplies 150 - 521000 Operating Supplies 669 520 500 469 500 1,500 150 - 521100 Office Supplies 29 126 0 8 8 300 TOTAL Supplies 697 646 500 476 508 1,800 City Support Services 150 - 532600 City Elections 5,142 26,187 29,100 27,617 27,617 47,000 150 - 532800 Special Events 3,000 13,870 13,000 12,975 12,921 13,600 TOTAL City Support Services 8,142 40,057 42,100 40,593 40,538 60,600 Utility Services Operations Support 150 - 534200 Printing 6 Binding 7 483 300 279 300 400 TOTAL Operations Support 7 483 300 279 300 400 Staff Support 150 - 535100 Uniforms 326 12 300 291 291 400 150 - 535200 Awards 82 31 300 0 0 300 150 - 535300 Memberships 6,223 6,682 7,100 6,556 7,100 7,100 150 - 535500 Training /Travel 10,334 14,738 13,000 5,938 13,000 13,500 TOTAL Staff Support 16,964 21,463 20,700 12,785 20,391 21,300 Professional Services 150 - 541300 Other Consl /Prof Services 0 0 1,200 0 1,200 0 TOTAL Professional Services 0 0 1,200 0 1,200 0 Rental /Leasing Operating Equipment TOTAL CITY COUNCIL 46,728 84,546 88,375 73,428 87.,240 107,675 20 DEPARTMENT: 151 CITY MANAGER FUND: 101 GENERAL FUND VISION STATMENT Provide the needed leadership to ensure fiscal responsibility throughout the organization, plan for future needs, and continue to deliver on the communities expectations of service and opportunity today and in the future. MISSION STATEMENT To effectively lead, manage, and coordinate City staff and resources to meet the goals and needs of the City Council and public in a timely manner while delivering first -class municipal services for a thriving residential and business community. GOALS AND OBJECTIVES • Develop strategic plans and systems to meet the many diverse needs of the community. • Respond effectively and timely to City Council requests. • Develop effective programs to enhance business development and growth. • Develop management systems for efficient and effective use of resources • Recruit, retain and develop talented staff. • Evaluate, integrate, and utilize prudent technology to efficiently deliver municipal services to the community. DEPARTMENT DESCRIPTION The City Manager and his department advise the Council on policy and operational planning issues. The department assures that policies adopted by the Council are carried out efficiently, fairly, and effectively. It oversees and manages the daily affairs of the City, assesses the long -term capital and service delivery needs of the City, and prepares and administers the annual operating and capital budget. He serves as a focal point for the management of City staff. 21 CITY MANAGER ORGANIZATIONAL CHART CITY MANAGER 2012 -13 2013 -14 2014 -15 City Manager 1 1 1 Deputy City Manager 0 0 1 Executive Director 3 3 1 Chief of Staff 1 1 1 Executive Assistant 2 2 2 TOTAL POSITIONS 7 7 6 Personnel 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel $951,751 $911,509 $835,368 Supplies 1,082 2,750 3,000 City Support Services 0 2,100 2,770 Operations Support Services 0 100 0 Staff Support 32,093 30,130 27,975 Total $984,926 $946,589 $869,113 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2014 -15 Budget will decrease by 8.2% from the FY 2013 -14 year end estimates. This decrease is from the transfer of funding for an Executive Director position to fund positions in other departments in the budget as approved in the Mid -Year Adjustment. 22 7 -31 -2014 01:37 PM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES CITY MANAGER Personnel Services 151 - 511110 Regular 151 - 511120 Overtime 151 - 511180 LTD 151 - 511210 Longevity 151 - 511230 Certification Allowance 151 - 511240 Allowances 151 - 511310 FICA - Employer 151 - 511350 TMRS- Employer 151 - 511355 ICMA Contributions - Employe 151 - 511410 Health - Employer 151 - 511500 Workers' Compensation TOTAL Personnel Services. Supplies 151- 521100 Office Supplies TOTAL Supplies City Support Services 151 - 532800 Special Events TOTAL City Support Services Utility Services Operations Support 151 - 534200 Printing 6 Binding TOTAL Operations Support Staff Support 151 - 535100 Uniforms 151 - 535200 Merit Incentive 151 - 535300 Memberships 151 - 535400 Publications 151 - 535500 Training /Travel 151 - 535510 Meeting Expenses 151 - 535600 Professional Certification TOTAL Staff Support Rental /Leasing C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 PAGE (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU 630,143 6 686,087 6 654,726 5 521,123 6 655,326 5 594,452 0 9 985 0 0 6 681 2 228 5 500 1,970 2 2,201 2 2,029 1 1,664 2 2,029 1 1,843 9,126 1 11,943 8 8,805 9 9,147 9 9,147 8 8,673 600 8 877 1 1,800 7 727 1 1,800 1 1,800 31,477 3 34,800 3 34,800 2 25,892 3 35,400 2 27,600 46,858 4 49,379 5 50,898 3 37,330 5 50,898 4 46,315 103.,309 1 116,025 1 104,649 8 84,547 1 104,649 1 102,756 45 0 100 0 100 0 45 0 100 0 100 0 0 133 0 0 0 1,500 0 2,369 5,000 453 5,000 5,000 5,701 5,585 6,000 5,072 4,000 3,235 293 260 980 829 980 1,010 20,260 23,651 24,420 10,178 20,000 12,000 0 0 0 0 0 5,230 0 95 150 0 150 0 26,254 32,093 36,550 16,532 30,130 27,975 23 23 7 -31 -2014 01:37 PM C I T Y O F S. C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2014 GENERAL GOVERNMENT EXPENDITURES (-------- = - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU Operating Equipment Capital Outlay TOTAL CITY MANAGER 891,016 984,926 24 950,368 746,243 946,589 869,113 DEPARTMENT: 152 MUNICIPAL COURT FUND: 101 GENERAL FUND VISION STATEMENT It is the vision of the Schertz Municipal Court to be the most efficient and impartial court, while maintaining an essential approach to customer service relations. MISSION STATEMENT The mission of the City of Schertz Municipal Court is to administer justice under the law, equally, impartially, and efficiently in a professional environment with respect for all. Additionally, it is the mission of this division to provide a friendly environment responding to the needs of all people who come in contact with Schertz Municipal Court. GOALS AND OBJECTIVES • Promote respect for the administration of justice through improvements in the Court's customer service and the physical attributes of the Municipal Court building. • Implement the use of new technology and other innovative practices to maintain efficient and security. • Promote traffic safety by focusing attention on fair and impartial punishment for those individuals charged in this court. • Seek input from personnel to maintain a positive work environment. • Implementing a new filing system for our closed cases. • Renovate front counter to include and efficient work station for clerks and defendants. 25 MUNICIPAL COURT DEPARTMENTAL DESCRIPTION Municipal Court represents the judicial branch of the City's government; the Mayor and City Council serve as the executive and legislative branches. Municipal Court has jurisdiction over all Class C misdemeanors and City ordinances. The staff of Municipal Court has various functions and responsibilities. The judge presides over all trials (jury and non -jury) and other court proceedings such as arraignments and show cause hearings. The judge also has magistrate duties (signing arrest warrants and juvenile warnings as well as visiting arrested individuals at the jail). The judge issues processes such as subpoenas, summons, and warrants and completes other administrative duties for the court functions and staff. The court clerks are the administrative arm of the Municipal Court. The clerks are responsible for seeing that all of the court's papers are accurate, orderly, and complete. The clerk's primary responsibilities include processing citations, summons, complaints, warrants, past due letters, and show cause hearing letters. The clerks maintain the court's docket and coordinate case scheduling. The clerks directly interact with the public, providing all services needed including explaining to defendants the court procedures and their options. Clerks also receive payments, summon potential jurors, and ensure juror payment. Assist the judge with open records requirements, report convictions, Drivers Safety Course and alcohol violations to the Texas Department of Public Safety, assist the Marshal Officer's with warrants, and complete all required accounting reports. The prosecutor's duties include preparing and presenting the State's case at all municipal court trials, preparing and drafting complaints, arranging for the appearance of State's witnesses and requesting dismissal of cases under the appropriate circumstances. 26 MUNICIPAL COURT ORGANIZATIONAL CHART MUNICIPAL COURT 2012 -13 2013 -14 2014 -15 Director /Court Clerk 1 1 1 Clerk /Juvenile Case Manager 1 1 1 Deputy Clerk 3 4 4 TOTAL POSITIONS 1 5 5 5 27 MUNICIPAL COURT PERFORMANCE INDICATORS Charges Filed Cases Disposed Total Amount Collected Amount Remitted to State 21,760 2012 -13 2013 -14 2014 -15 Workload /Output Actual Estimate Budget Charges Filed Cases Disposed Total Amount Collected Amount Remitted to State 21,760 17,540 18,145 21,554 16,690 17,645 $2,995,770 $2,886,680 $2,979,850 $605,102 $530,868 $593,112 % Of New Charges Disposed 99% 95% 97% 2012 -13 2013 -14 2014 -15 Effectiveness Actual Estimate Budget % Of New Charges Disposed 99% 95% 97% Personnel 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel $263,450 $308,618 $304,057 Supplies 2,398 2,379 3,500 City Support Services 0 1,000 1,000 Operations Support 4,176 4,000 4,500 Staff Support 3,538 6,476 7,710 Court Support 120 700 700 Professional Services 51,543 62,491 68,200 Maintenance Services 1,400 2,800 2,800 Operating Equipment 0 800 800 Total $326,625 $389,264 $393,267 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2014 -15 Budget will increase 1.0% from the FY 2013 -14 year end estimates. The increase in court costs are offset by reducing funding for the vacant court clerk position to 9 months. This position will be filled if the number of court cases filed continues to increase. 28 7 -31 -2014 01:37 PM 101 - GENERAL, FUND GENERAL GOVERNMENT EXPENDITURES MUNICIPAL COURT Personnel Services 152- 511110 Regular 152 - 511180 LTD 152- 511210 Longevity 152- 511230 Certification Allowance 152- 511310 FICA - Employer 152 - 511350 TMRS- Employer 152 - 511410 Health- Employer 152- 511500 Workers' Compensation TOTAL Personnel Services Supplies 152- 521100 Office Supplies 152- 521600 Equip Maint Supplies TOTAL Supplies City Support Services 152 - 532800 Special Events TOTAL City Support Services Utility Services Operations Support 152 - 534100 Advertising 152- 534200 Printing & Binding TOTAL Operations Support Staff Support 152 - 535100 Uniforms 152 - 535300 Memberships 152- 535400 Publications 152 - 535500 Training /Travel 152- 535510 Meeting Expenses TOTAL Staff Support Court Support 152 - 536500 Court /Jury Cost TOTAL Court Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 PAGE (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU 182,546 183,624 213,638 157,985 213,638 207,662 555 562 662 464 662 644 3,753 4,578 5,298 4,727 4,432 4,651 1,500 1,431 1,500 658 1,500 1,500 13,821 13,945 16,863 12,043 16,863 16,357 29,276 29,658 34,675 24,275 34,675 34,707 28,274 29,327 36,848 26,309 36,848 38,151 270 324 397 0 0 385 259,996 263,450 309,881 226,460 308,618 304,057 1,680 2,398 2,000 1,063 1,879 3,000 230 0 500 0 500 500 1,910 2,398 2,500 1,063 2,379 3,500 1,000 0 1,000 0 1,000 1,000 1,000 0 1,000 0 1,000 1,000 0 960 0 0 0 0 2,767 3,216 4,000 1,561 4,000 4,500 2,767 4,176 4,000 1,561 4,000 4,500 204 0 500 0 450 500 0 450 640 450 490 710 5 36 500 36 336 500 1,555 1,678 4,000 2,500 3,500 4,000 999 1,374 1,700 1,401 1,700 2,000 2,764 3,538 7,340 4,387 6,476 7,710 0 120 700 0 700 700 0 120 700 0 700 700 29 7 -31 -2014 01:37 PM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 PAGE (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU Professional Services 152- 541300 Other Consl /Prof Services 0 875 0 0 0 0 152- 541310 Judges Services 22,829 22,903 32,000 22,427 35,538 35,000 152- 541320 Prosecutor Services 28,956 27,605 33,000 21,956 26,793 33,000 152- 541330 Interpreter Services 160 160 200 0 160 200 TOTAL Professional Services 51,945 51,543 65,200 44,383 62,491 68,200 Maintenance Services 152 - 551400 Minor & Other Equip. Maint. 100 0 800 0 800 800 152- 551800 Other Maintenance Agreements 1,750 1,400 2,000 1,900 2,000 2,000 TOTAL Maintenance Services 1,850 1,400 2,800 1,900 2,800 2,800 Rental /Leasing Operating Equipment 152- 571000 Furniture & Fixtures 497 0 800 37 800 800 TOTAL Operating Equipment 497 0 800 37 800 800 Capital Outlay TOTAL MUNICIPAL COURT 322,728 326,625 394,221 279,792 389,264 393,267 30 DEPARTMENT: PUBLIC AFFAIRS DIVISION: 153 CUSTOMER RELATIONS /311 Fund: 101 General Fund VISION STATEMENT Provide a convenient, central point for customers to enjoy excellent and courteous customer service when calling, emailing, or visiting to request or inquire about municipal services. IlyiIR14 If] &]If- A94►Yi14►110 To provide high quality, courteous, and timely customer service in response to requests and inquiries from the public and fellow City employees. GOALS AND OBJECTIVES • Answer all customer requests in a friendly and professional manner. • Ensure Customer Relations /311 Representatives are knowledgeable and well trained. • Ensure each request, inquiry, and work order is processed through the appropriate department in a timely manner. • Provide convenient service to each customer and prevent call backs. • Meet and exceed each customer's expectations. DEPARTMENT DESCRIPTION Answer general incoming calls and direct them to the correct departments, when necessary. Accurately process customer requests and inquiries; create work orders and route to the appropriate department; monitor work order process through life cycle. Receive process and answer incoming email traffic through the Customer Care email portal. Manage and update WebQA, the City's work order system. Serve as receptionist in the City Administration Building. This department is overseen by the Public Affairs Director. 31 CUSTOMER RELATIONS /311 ORGANIZATIONAL CHART CUSTOMER RELATIONS /311 2012 -13 2013 -14 2014 -15 Customer Relations /311 Rep 2 2 2 Customer Relations /311 Rep (PT) 1 1 1 TOTAL POSITIONS 3 3 3 PERFORMANCE INDICATORS Work Orders (311) 2012 -13 2013 -14 2014 -15 Workload /Output Actual Estimate Budget Work Orders (311) 26* 20 30 Work Orders (For Other Depts) 445 350 400 Calls Received 47,991 47,264 52484 Average Calls Per Day Received 197 191 237 Calls Exiting System (Answered by Other Staff) 821 20^ 19^ Abandoned Calls (Hung Up) 4,039 4,000 4,445 Emails Processed for Customers 2435 1,500 2,225 WebQA Searches by Customers 6,332 5,900 5,867 Customer at Window 5,216 5,000 4,201 *July 2012 these requests go Directly to Public Works ^no dedicated staff 32 CUSTOMER RELATIONS/311 Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $104,689 $109,702 $113,978 Supplies 50 200 200 Staff Support 336 221 750 Operating Equipment 0 0 500 Total $105,075 $110,123 $115,428 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2014 -15 Budget will increase 4.8% from the FY 2013 -14 year end estimates. This increase is due to personnel related increases and the replacement of workstation equipment. 33 7 -31 -2014 01:37 PM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES 2011 -2012 ACTUAL C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 (-------- - - - - -- 2013 -2014 --------------- 2012 -2013 CURRENT Y -T -D ACTUAL BUDGET ACTUAL PAGE )(-------- 2014 -2015 -- PROJECTED CITY ADMIN. ADO YEAR END RECOMMENDED BU CUSTOMER RELATIONS -311 Personnel Services 153 - 511110 Regular 76,273 77,560 78,922 63,919 78,922 79,933 153 - 511120 Overtime 82 281 1,150 649 550 1,000 153 - 511180 LTD 193 193 199 150 199 203 153- 511210 Longevity 1,894 2,158 2,422 2,422 2,422 2,753 153 - 511310 FICA - Employer 5,958 6,087 6,311 5,085 6,311 6,402 153 - 511350 TMRS- Employer 12,150 12,130 12,976 9,871 12,976 13,584 153 - 511410 Health - Employer 5,936 6,144 8,212 5,266 8,212 9,952 153- 511500 Workers' Compensation 96 135 148 110 110 151 TOTAL Personnel Services 102,583 104,689 110,340 87,473 109,702 113,978 Supplies 153 - 521100 Office Supplies 279 50 200 121 200 200 TOTAL Supplies 279 50 200 121 200 200 Staff Support 153 - 535100 Uniforms 74 0 150 100 150 150 153 - 535300 Memberships 0 0 100 71 71 100 153 - 535500 Training /Travel 636 336 1,500 0 0 500 TOTAL Staff Support 710 336 1,750 171 221 750 Operating Equipment 153 - 571500 Operating Equipment 213 0 500 0 0 500 TOTAL Operating Equipment 213 0 500 0 0 500 TOTAL CUSTOMER RELATIONS -311 103,785 105,075 112,790 87,765 110,123 115,428 34 DEPARTMENT: DEVELOPMENT SERVICES DIVISION: 154 PLANNING & ZONING FUND: 101 GENERAL FUND VISION STATEMENT To positively impact the quality of life for residents and assist in the safe, balanced, efficient, visually appealing and economically sustainable development within Schertz' planning area. Schertz is the best place to live for a community over 50,000 in population... We agree... MISSION STATEMENT Guide the growth of the city to improve the quality of life for residents and maintain a strong sense of community. We strive to provide a level of personal service that is unmatched. GOALS AND OBJECTIVES • Update Comprehensive Land Plan for the City that promotes all aspects of our vision to ensure that Schertz is the best place to live. • Ensure the vision of the Comprehensive Land Plan and Master Thoroughfare Plan throughout the community by encouraging multi -modal transportation including pedestrian and bicycle routes and public transit. • Support the Master Parks Plan to provide welcoming parks, trails, open space and recreational facilities. • Implement the Schertz Sector Plan to support the future vision of the community through Unified Development Code amendments, zoning and long range plan development. • Update Planning website and development manual to provide improved customer service. • Continue to review and revise the Unified Development Code. • Promote continuous staff development. 35 PLANNING & ZONING ACCOMPLISHMENTS • Adopted revisions to the Unified Development Code associated with the Sector Plan. • Completed revisions to the Unified Development Code related to general provisions, duties of Boards and Commissions, signs and architectural design standards. • Codified the Unified Development Code in MuniCode. • Worked with Texas Department of Transportation and Alamo Area Metropolitan Planning Organization on the approval of a sidewalk project to FM 3009 to be funded and constructed in 2016. • Approximately 15 acres of developed public parkland has been dedicated in support of the Master Parks Plan. The improvements to the parks include playground equipment, walking trails, sport fields and open space gathering areas. DEPARTMENT DESCRIPTION The primary purpose of the Planning Division is to ensure planned and purposeful development within the City limits and the Extraterritorial Jurisdiction. The division provides guidance to help citizens, businesses and developers achieve successful development. Division responsibilities include review and processing of annexations, zone changes, specific use permits, development plans and plats for consistency with the Comprehensive Land Plan and Code compliance. Staff works with outside agencies to coordinate development projects and promote regional planning. The division also provides staff support and recommendations to the Planning and Zoning Commission, Capital Improvements Advisory Committee, Board of Adjustment and City Council. W PLANNING & ZONING ORGANIZATIONAL CHART PLANNING AND ZONING 2012 -13 2013 -14 2014 -15 Senior Planner 1 1 1 Planner 1 1 1 1 Planner Technician 1 * 1 * 1 * TOTAL POSITIONS 3 3 3 * Position is unfunded. PERFORMANCE INDICATORS Plats 2012 -13 2013 -14 2014 -15 Workload /Output Actual Estimate Budget Plats 31 32 32 Site Plans and Master Plan 19 20 20 Variances 9 10 10 Zone Changes and Specific Use Permits 13 13 13 UDC/ Comp. Plan Revisions 3 6 6 Annexation 0 0 0 All Plats Site Plan, Master Plan Variance Zone Change, Specific Use Permit Other (Zoning Letters and Additional Admin fees) Total Revenue 37 $49,750 $25,500 $4,000 $24,000 $2,400 $104,150 $41,500 $30,000 $5,000 $25,800 $1,050 $109,350 $41,500 $30,000 $5,000 $25,800 $1,050 $109,350 PLANNING & ZONING Personnel 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel $108,699 $130,905 $134,688 Supplies 1,753 2,672 2,672 Operations Support 200 750 750 Staff Support 10,483 $18,850 $19,950 Professional Services 40,603 150 300 Operating Equipment 0 0 450 Total $161,738 $153,327 $158,810 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2014 -15 Budget will increase 3.6% from the FY 2013 -14 year end estimates. There will be no change in operations. 38 7 -31 -2014 01:37 PM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 (-------- - - - - -- 2013 -2014 2011 -2012 2012 -2013 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL PAGE ---------- )(-------- 2014 -2015 -- PROJECTED CITY ADMIN. ADO YEAR END RECOMMENDED BU PLANNING & ZONING 0 0 50 0 50 50 Personnel Services 92 200 700 0 700 700 154 - 511110 Regular 100,319 75,452 92,490 70,305 92,490 92,490 154 - 511120 Overtime 568 1,736 2,000 1,380 2,000 4,000 154- 511180 LTD 306 232 287 207 287 287 154 - 511210 Longevity 2,420 3,532 3,028 900 900 1,152 154- 511310 FICA - Employer 7,868 6,138 7,460 5,530 7,460 7,470 154 - 511350 TMRS- Employer 16,086 12,642 15,340 10,690 15,340 15,850 154- 511410 Health - Employer 11,309 8,788 12,283 10,363 12,283 13,270 154 - 511500 Workers' Compensation 152 178 172 145 145 169 TOTAL Personnel Services 139,028 108,699 133,060 99,521 130,905 134,688 Supplies 154 - 521000 Operating Supplies 103 106 200 0 200 200 154 - 521100 Office Supplies 1,587 1,646 2,322 799 2,322 2,322 154- 521600 Equip Maint Supplies 0 0 150 0 150 150 TOTAL Supplies 1,689 1,753 2,672 799 2,672 2,672 City Support Services Utility Services Operations Support 154 - 534100 Advertising 0 0 50 0 50 50 154 - 534200 Printing & Binding 92 200 700 0 700 700 TOTAL Operations Support 92 200 750 0 750 750 Staff Support 154 - 535100 Uniforms 148 187 470 0 470 570 154 - 535300 Memberships 635 520 800 510 800 1,000 154 - 535400 Publications 412 712 900 164 900 1,200 154- 535500 Training /Travel Staff 3,853 2,397 6,280 ( 212) 6,280 6,280 154- 535500.Training /Travel Commission 3,731 6,314 10,300 254 10,300 10,800 154 - 535510 Meeting Expenses 22 355 100 0 100 100 TOTAL Staff Support 8,800 10,483 18,850 715 18,850 19,950 Professional Services 154 - 541400 Consulting 0 4,306 0 0 0 0 154 - 541410 Consulting Svcs -N Charrette 75,166 36,176 0 0 0 0 154 - 541415 Consulting Svcs -S Charrette 1,366 0 0 0 0 0 154 - 541420 Consulting Svc- DwntwnCharrett 1,193 0 0 0 0 0 154 - 541500 State /County Admin Fees 356 119 150 21 150 300 TOTAL Professional Services 78,082 40,603 150 21 150 300 39 7 -31 -2014 01:37 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2014 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2013 -2014 --------------- )( -------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU Rental /Leasing Operating Equipment 154 - 571000 Furniture & Fixtures 2,112 0 0 0 0 450 TOTAL Operating Equipment 2,112 0 0 0 0 450 Capital Outlay TOTAL PLANNING & ZONING 229,803 161,738 155,482 101,056 153,327 158,810 40 DEPARTMENT: 155 LEGAL SERVICES FUND: 101 GENERAL FUND VISION STATEMENT To provide excellent legal advice and counsel to the City Council, City Manager and City Departments to fulfill the mission of the City. MISSION STATEMENT To provide expert legal services to the City Council, City Manager, and City Departments in strategic planning, developing city policies and ordinances, contract negotiations, litigation, and developing legal documents for the management and operations of the City. GOALS AND OBJECTIVES • To provide expert legal counsel on proposed ordinances. • To attend all city council meetings, planning and zoning, and other meetings as needed and provide timely legal advice on proposed ordinances and related items. • To represent the City in litigation. • Prepare legal documents for City contracts and agreements. • To provide counsel on strategic issues that will be of the most benefit the City. 41 LEGAL SERVICES DEPARTMENT DESCRIPTION The City Attorney is the legal advisor to City Council and City Council's appointees, boards, commissions, committees, and staff. In addition, the City Attorney represents the City in all court cases where the City has an interest. Responsibilities of the City Attorney include providing legal advice to City Council, appointees, managers, boards, commissions, and committees in all legal matters; providing litigation and legal transaction services for the City and its enterprises; representing the City and its enterprises in employment matters; and reviewing, updating and maintaining the City Code. ORGANIZATIONAL CHART Operations Support $9,021 $10,000 $10,000 Professional Services 502,310 350,000 350,000 Total $511,331 $360,000 $360,000 PROGRAM JUSTIFICATION AND ANALYSIS There will be no change in the current level of legal services. 42 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Operations Support $9,021 $10,000 $10,000 Professional Services 502,310 350,000 350,000 Total $511,331 $360,000 $360,000 PROGRAM JUSTIFICATION AND ANALYSIS There will be no change in the current level of legal services. 42 7 -31 -2014 01:37 PM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 (----- - - - - -- -- 2013 -2014 2011 -2012 2012 -2013 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL PAGE ---------- )(-------- 2014 -2015 -- PROJECTED CITY ADMIN. ADO YEAR END RECOMMENDED BU LEGAL SERVICES Operations Support 155- 534100 Advertising /Legal Notices 6,484 9,021 12,000 5,252 10,000 10,000 TOTAL Operations Support 6,484 9,021 12,000 5,252 10,000 10,000 Professional Services 155 - 541200 Legal Svcs 544,310 502,310 438,000 206,346 350,000 350,000 TOTAL Professional Services 544,310 502,310 438,000 206,346 350,000 350,000 TOTAL LEGAL SERVICES 550,794 511,331 450,000 211,598 360,000 360,000 43 THIS PAGE INTENTIONALLY LEFT BLANK 44 DEPARTMENT: PUBLIC WORKS DIVISION: 161 GENERAL SERVICES FUND: 101 GENERAL FUND VISION STATEMENT Strive for excellence in maintaining City Facilities. MISSION STATEMENT Provide safe, enjoyable and attractive facilities, allowing diverse programs and responsive services which enhance the health and well -being of the residents and City employees by managing building functions, facility care and security through quality facilities maintenance pursuits in a professional environment. GOALS AND OBJECTIVES • Provide a safe and clean environment through regular cleaning of facilities. • Promote and deploy energy efficiency programs to reduce utility consumption. • Provide set -up and take -down services for events and functions in City Facilities DEPARTMENT DESCRIPTION The department services and maintains 19 facilities totaling 213,847 square feet with a value of $27,177,765.00 consisting of carpet, tile floors, other flooring, offices, storage areas, rest rooms, cells, meeting /training rooms. Provide function set up for events such as City Council, Planning and Zoning, Board of Adjustment, Library Board, Department meetings, Municipal Court, training seminars, exercise classes, elections, Buffalo Valley Youth Association (BVYA) basketball, ground breaking ceremonies and other special events. Provide function set up for private events such as weddings, birthdays, anniversaries, graduations, family reunions, retirements and other functions. Set up average of 137 events per month. Provide general services, cleaning and upkeep of City Hall, Administration Building, Police, Fire, EMS, Community Center Central, 45 GENERAL SERVICES Community Center North, City Council Chambers, Civic Center, Public Library, Visitor Center (Kramer House), YMCA, Senior Center, Purchasing building, Public Works facility, Animal Control, Fire /EMS station on I.H.35, Marion EMS station, Records and General Services building, Employee ID badges and building access. This department was moved under Public Affairs as a Division in FY 2011 -12. Also in FY 2012 -13 this department's Building Maintenance division was moved under Public Works. For FY 2013 -14 at mid -year this division was renamed from Facilities Maintenance to General Services and was moved under Public Works. ORGANIZATION CHART GENERAL SERVICES 2012 -13 2013 -14 2014 -15 Director 1 1 1 Supervisor 1 1 1 Administrative Assistant 1 1 1 General Services Tech 1 7 7 7 P/T General Services Tech 1 4 4 4 TOTAL POSITIONS 141 14 14 GENERAL SERVICES PERFORMANCE INDICATORS Square footage maintained Events set up City Buildings Maintained Completed work orders I.D. Badges made (City /Strac /YMCA ect) Pest Control Services Carpet Cleaning 202,847 2012 -13 2013 -14 2014 -15 Workload /Output Actual Estimate Budget Square footage maintained Events set up City Buildings Maintained Completed work orders I.D. Badges made (City /Strac /YMCA ect) Pest Control Services Carpet Cleaning 202,847 213,847 234,202 137 150 155 19 19 19 250 250 260 240 260 265 12 15 18 8 12 12 Personnel 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel $566,442 $577,607 $582,841 Supplies 93,313 89,850 90,675 Utility Services 181,615 186,000 189,115 Staff Support 11,443 12,147 11,749 Maintenance Services 100,969 104,650 90,600 Rental Equipment 458 0 0 Operating Equipment 11,776 48,110 33,800 Total $996,016 $1,018,364 $998,780 PROGRAM JUSTIFICATION AND ANALYSIS The General Services Budget for FY 2014 -15 will decrease by 1.9% from the FY 2013 -14 year end estimates. By handling more services in house, the need for outside maintenance services decreased. The door lock replacement program will be focused on the Fire Station and City Hall in FY 2014 -15. 47 7 -31 -2014 01:37 PM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES GENERAL SERVICES Personnel Services 161 - 511110 Regular 161 - 511120 Overtime 161 - 511180 LTD 161 - 511210 Longevity 161 - 511230 Certification Allowance 161 - 511310 FICA - Employer 161 - 511350 TMRS- Employer 161 - 511410 Health - Employer 161 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 161 - 521000 Operating Supplies 161 - 521100 Office Supplies 161 - 521200 Medical /Chem Supplies 161 - 521300 Motor Veh. Supplies 161 - 521600 Equip Maint Supplies TOTAL Supplies Utility Services 161 - 533100 Gas Utility Service 161 - 533200 Electric Utility Service 161 - 533410 Water Utility Service 161 - 533500 Vehicle Fuel TOTAL Utility Services Operations Support Staff Support 161 - 535100 Uniforms 161- 535300 Memberships 161 - 535500 Training /Travel 161- 535510 Meeting Expenses TOTAL Staff Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 PAGE (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU 407,385 377,083 374,011 278,357 377,011 382,602 15,461 15,546 18,000 17,383 25,823 15,600 1,081 1,029 961 753 961 978 10,833 12,503 11,625 11,498 11,625 12,814 0 1,200 1,170 969 1,170 585 32,562 29,473 30,917 22,954 30,917 31,433 67,389 62,355 63,571 45,538 63,571 66,698 61,752 59,114 59,878 49,233 59,878 64,690 7,525 8,140 7,342 6,651 6,651 7,441 603,986 566,442 567,475 433,335 577,607 582,841 55,209 52,791 54,000 35,617 50,000 47,000 439 894 1,000 401 1,000 900 7,045 11,241 9,200 7,680 9,200 11,300 0 178 250 247 250 250 935 803 1,000 813 1,000 975 63,628 65,907 65,450 44,759 61,450 60,425 973 712 1,300 1,238 1,300 1,980 70,165 70,128 75,000 50,590 75,000 74,000 19,075 22,394 17,000 11,841 17,000 18,000 9,539 8,130 6,000 5,256 6,000 5,900 99,752 101,364 99,300 68,926 99,300 99,880 7,436 7,870 7,900 5,631 7,900 7,502 476 380 972 880 972 972 1,139 2,641 2,500 932 2,500 2,500 675 551 775 503 775 775 9,726 11,443 12,147 7,946 12,147 11,749 Maintenance Services 161 - 551100 Building Maintenance 56,299 22,995 0 0 0 0 161 - 551400 Minor & Other Equip Maint 373 85 450 425 450 400 161 - 551700 Grounds Maintenance 0 0 2,500 192 2,500 1,000 161 - 551800 Other Maintenance Agreements 40,025 30,759 37,580 12,692 40,000 30,500 TOTAL Maintenance Services 96,696 53,838 40,530 13,309 42,950 31,900 48 7 -31 -2014 01:37 PM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 PAGE (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU Rental /Leasing 161 - 561100 Rental - Equipment 332 458 0 0 0 0 TOTAL Rental /Leasing 332 458 0 0 0 0 Operating Equipment 161 - 571000 Furniture & Fixtures 896 0 i 950 280 950 0 161 - 571500 Operating Equipment 1,893 0 9,600 0 9,600 3,600 161 - 571700 Improvements under $5,000 5,106 2,527 16,220 9,528 13,500 7,200 TOTAL Operating Equipment 7,895 2,527 26,770 9,807 24,050 10,800 Capital Outlay TOTAL GENERAL SERVICES 882,015 801,978 811,672 578,082 817,504 797,595 49 7 -31 -2014 01:37 PM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES 2011 -2012 ACTUAL BUILDING 6 -8 MAINTENANCE C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU Supplies 163 - 521000 Operating Supplies 0 22,116 24,000 16,895 24,000 24,720 163 - 521200 Medical /Chem Supplies 0 5,290 6,600 4,543 4,400 5,530 TOTAL Supplies 0 27,406 30,600 21,438 28,400 30,250 Utility Services 163 - 533100 Gas Utility Service 0 3,294 4,500 3,695 4,500 4,635 163- 533200 Electricity Utility Service 0 59,305 60,000 41,713 60,000 61,800 163 - 533410 Water Utility Service 0 17,652 20,000 11,562 20,000 20,600 163 - 533500 Fuel- Diesel 0 0 2,200 0 2,200 2,200 TOTAL Utility Services 0 80,251 86,700 56,971 86,700 89,235 Maintenance Services 163 - 551100 Building Maintenance 0 35,910 36,800 38,143 36,800 37,000 163 - 551400 Minor S Other Equip Maint 0 505 900 485 900 800 163 - 551700 Ground Maintenance 0 827 1,000 140 1,000 900 163- 551800 Other Maintenance Agreements 0 9,889 20,800 1,770 23,000 20,000 TOTAL Maintenance Services 0 47,131 59,500 40,538 61,700 58,700 Operating Equipment 163 - 571700 Improvements Less $5,000 0 9,249 24,060 20,503 24,060 23,000 TOTAL Operating Equipment 0 9,249 24,060 20,503 24,060 23,000 Capital Outlay TOTAL BUILDING 6 -8 MAINTENANCE 0 164,037 200,860 139,451 200,860 201,185 50 DEPARTMENT: 164 CITY SECRETARY FUND: 101 GENERAL FUND VISION STATEMENT Support, facilitate, and strengthen the governmental process through transparent and service oriented interaction with our citizens and with current technology. MISSION STATEMENT The mission of the City Secretary's Department is to provide necessary services in a manner that merits the highest degree of public confidence in providing information to the City Council, City staff, general public, candidates, voters, and the media in order to promote a work environment that leads to compliance with all laws and better decision making. GOALS AND OBJECTIVES The goals and objectives of the City Secretary's Department are to provide the following services for the City of Schertz: • Public Information requests. • Agendas and minutes for public meetings. • Ordinances and resolutions. • Election administration. • Publication of legal notices. • Alcohol permits for businesses. • Provides for the identification, maintenance, retention, security, electronic storage, disposition, and preservation of City records. • Administer oaths. • Attest contracts, assessment of certificates, and other legal instruments when executed by officers of the City of Schertz. • Proclamations from the Mayor's Office. • Perform such other duties as may be required of the City Secretary by the City Charter, the City Council, City Management, and state law. 51 CITY SECRETARY DEPARTMENT DESCRIPTION The City Secretary's Department is responsible for providing service in a manner that merits the highest degree of public confidence in providing information to the City Council, City staff, general public, candidates, voters, and the media in order to promote a work environment that leads to compliance with all laws and better decision - making. We apply creativity and innovation to the organizational structure and in the delivery of public services. The City Secretary's Department supports, facilitates and strengthens the City of Schertz governmental process by recording all laws, resolutions, and ordinances approved by the City Council, preparing City Council agendas and giving notice of such meetings, countersigning or notarizing, as applicable, all contracts, commissions, and licenses, providing public information according to state guidelines, providing continuity for the City of Schertz government by recording its legislative actions, both contemporary and archival, and serving as historian for the City, safeguarding and enriching the municipal election and records management processes, and assisting the City Council in fulfilling their goals. ORGANIZATIONAL CHART CITY SECRETARY 2012 -13 2013 -14 2014 -15 City Secretary 1 1 1 Deputy City Secretary 1 1 1 TOTAL POSITIONS 2 2 2 52 CITY SECRETARY PERFORMANCE INDICATORS Ordinances Passed and Processed 2012 -13 2013 -14 2014 -15 Workload Actual Estimated Budget Ordinances Passed and Processed 34 59 60 Resolutions Passed and Processed 121 112 115 Council Meetings Attended 50 50 50 Open Records 419 456 465 Ordinances & Resolutions Executed within 72 hours of Council Meeting 2012 -13 2013 -14 2014 -15 Efficiency Actual Estimated Budget Ordinances & Resolutions Executed within 72 hours of Council Meeting 98% 98% 98% Documents completed, signed, scanned Actual Estimated Budget within 48 hours of council approval 94% 94% 95% Council meeting minutes transcribed within 48 0 150 150 hours following Council meeting 100% 100% 100% Agendas available to citizens within legally $189,876 $179,287 $188,600 required timeframe - Posted on website 100% 100% 100% Alcohol permits processed within the month of expiration 96% 98% 98% Personnel 2012 -13 2013 -14 2014 -15 Budget Actual Estimated Budget Personnel $148,708 $160,766 $168,755 Supplies 675 800 1,200 City Support Services 7,088 9,576 9,700 Operations Support 0 150 150 Staff Support 4,568 7,000 8,795 Total $189,876 $179,287 $188,600 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2014 -15 Budget will increase by 5.2% from the FY 2013 -14 year end estimates. This increase is due to the annual merit and other personnel related expenses. 53 7 -31 -2014 01:37 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2014 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2013 -2014 ------- - - - - -- )(-- - - - - -- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU CITY SECRETARY Personnel Services 164 - 511110 Regular 124,430 110,718 125,845 93,679 118,569 123,667 164- 511180 LTD 375 342 390 272 368 383 164 - 511210 Longevity 1,615 1,867 2,318 1,100 1,100 1,352 164- 511310 FICA - Employer 8,769 7,902 9,804 7,137 9,248 9,564 164 - 511350 TMRS- Employer 19,646 17,606 20,160 13,967 19,016 20,294 164- 511410 Health - Employer 11,309 10,055 12,283 10,108 12,287 13,270 164 - 511500 Workers' Compensation 189 218 231 178 178 225 TOTAL Personnel Services 166,334 148,708 171,031 126,442 160,766 168,755 Supplies 164- 521100 Office Supplies 1,000 675 1,200 504 800 1,200 TOTAL Supplies 1,000 675 1,200 504 800 1,200 City Support Services 164 - 532700 Records Management 2,607 7,088 9,600 9,576 9,576 9,700 TOTAL City Support Services 2,607 7,088 9,600 9,576 9,576 9,700 Utility Services Operations Support 164 - 534200 Printing s Binding 0 0 150 50 150 150 TOTAL Operations Support 0 0 150 50 150 150 Staff Support 164- 535100 Uniforms 58 0 100 0 100 100 164 - 535300 Memberships 426 600 645 597 645 645 164- 535400 Publications 139 150 250 104 250 250 164 - 535500 Training /Travel 6,770 3,818 6,900 3,613 7,000 7,800 TOTAL Staff Support 7,394 4,568 7,895 4,314 7,995 8,795 Professional Services Maintenance Services Operating Equipment Capital Outlay TOTAL CITY SECRETARY 177,335 161,039 189,876 140,886 179,287 188,600 54 DEPARTMENT: 167 NON - DEPARTMENTAL FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION This department accounts for expenses and payments that are not specific to an individual function /department. Items in this department include audit cost, city insurance, appraisal district contracts, and emergency medical services. City Support Services 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget City Support Services $352,632 $417,243 $860,000 Operations Support 135,013 127,000 141,500 Staff Support 13 340 150 City Assistance 671,154 993,665 1,243,779 Professional Services 94,196 140,350 262,400 Fund Charges /Transfers 169,196 475,000 176,000 Operating Equipment 269 1,955 50,000 Total $1,422,472 $2,155,553 $2,733,829 Ia: Z9Zr]: 7_1L Y,W W"t IIaLWAI Is] ►I_1►1O7s1ki /_W,&*i6*1 The FY 2014 -15 Budget increases 26.8% from the FY 2013 -14 year end estimates. This increase sets the contingency account to $180,000 or about 0.8% of the overall General Fund budget and takes into account upcoming property tax reimbursements required by incentive agreements between the City and new businesses. The increase also allows the City to address additional priorities. In FY 2013 -14 the City was able to fund repairs to the Recreation Center. In FY 2014 -15 funding is appropriated to repair leaks at Fire Station #2 and the Administration building and to contract an engineer to provide an executable solution for the water runoff in the Administration Building parking lot. A priority raised by Citizens in the Community Pre - budget meetings is to design FM 1518 for increased traffic demands. A study on FM 1518 is funded which will provide a long term look at what needs to be done to accommodate this growth. Another increase is to provide funding to finish the Compensation Study and to act on the first phase of this study. Due to a growing number of employees and the age of existing workstations, a budget allowance has been included for reconfiguration of workstations for better efficiency. 55 7 -31 -2014 01:37 PM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU NONDEPARTMENTAL Supplies 167 - 521000 Operating Supplies 201 0 0 0 0 0 TOTAL Supplies 201 0 0 0 0 0 City Support Services 167 - 532200 County Appraisal District 145,091 175,605 180,000 114,825 165,232 210,000 167 - 532500 City Insurance - Commercial 126,002 129,411 135,000 153,712 153,500 170,000 167 - 532900 Contingencies 18,413 47,616 98,511 4,158 98,511 180,000 167 - 532901 Contingencies -Act on Study 0 0 0 0 0 300,000 TOTAL City Support Services 289,505 352,632 413,511 272,695 417,243 860,000 Utility Services Operations Support 167 - 534000 Postage 33,630 13,938 8,000 1,911 5,000 12,000 167 - 534300 Equipment Maint - Copiers 126,351 121,075 120,000 116,799 122,000 122,000 167 - 534500 Memberships - Organizations 0 0 0 0 0 7,500 167 - 534600 Annexation Costs 1,045 0 0 0 0 0 TOTAL Operations Support 161,026 135,013 128,000 118,710 127,000 141,500 Staff Support 1,000 377 750 750 167 - 541650 Investment Management Fee 167 - 535500 Training /Travel 97 13 100 140 140 150 167 - 535510 Meeting Expenses 0 0 0 200 200 0 TOTAL Staff Support 97 13 100 340 340 150 City Assistance 167 - 537100 Medical Services -EMS Contract 384,188 395.,830 395,830 420,915 395,830 433,542 167- 537450 Tax Reimbursements /Abatements 96,973 275,324 597,836 478,906 597,835 810,237 TOTAL City Assistance 481,161 671,154 993,666 899,821 993,665 1,243,779 Professional Services 167 - 541300 Other Consl /Prof Services 40,395 48,802 170,000 4,450 86,950 190,000 167 - 541400 Auditor /Accounting Service 20,995 10,700 30,000 6,225 20,000 30,000 167- 541500 State /County Admin Fees 35 3,266 4,000 596 4,000 4,000 167 - 541502 Cost of Bond Issuance 100 0 150 0 150 150 167 - 541600 Misc Bank Charges 359 553 1,000 377 750 750 167 - 541650 Investment Management Fee 3,318 3,331 3,.500 2,231 3,500 3,500 167- 541800 Credit Card Service Fee 23,098 27,544 25,000 17,035 25,000 34,000 TOTAL Professional Services 88,300 94,196 233,650 30,913 140,350 262,400 56 7 -31 -2014 01:37 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2014 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU Fund Charges /Transfers 167 - 548000 Transfer Out 167 - 548106 Transfer To Special Event Fd 167- 548700 Bad Debt Expense TOTAL Fund Charges /Transfers Maintenance Services Operating Equipment 167 - 571000 Furniture S Fixtures 167 - 571500 Operating Equipment TOTAL Operating Equipment Capital Outlay 167 - 581800 Other Equipment TOTAL Capital Outlay TOTAL NONDEPARTMENTAL 63,270 165,000 475,000 0 475,000 150,000 0 0 0 0 0 26,000" 0 4,196 0 0 0 0 63,270 169,196 475,000 0 475,000 176,000 0 269 0 0 0 50,000 0 0 0 1,955 1,955 0 0 269 0 1,955 1,955 50,000 204,762 0 0 0 0 0 204,762 0 0 0 0 0 1,288,323 1,422,472 2,243,927 1,324,435 2,155,553 2,733,829 57 THIS PAGE INTENTIONALLY LEFT BLANK 58 DEPARTMENT: 170 PUBLIC AFFAIRS FUND: 101 GENERAL FUND VISION STATEMENT To promote a positive City image and foster a sense of community through events, venues and products. MISSION STATEMENT The purpose of the Public Affairs Department is to keep internal and external audiences informed about city events, activities, policies, ordinances, leadership focus, economic growth and development, and other issues of public interest; and to promote a positive city image through development and release of professional products to news media outlets. GOALS AND OBJECTIVES • To be the primary source of information for all current and potential residents and existing businesses in the Schertz sphere of influence. • Promote city activities /festivals throughout the region and the State of Texas. • Disseminate information to residents and the media during emergency and non - emergency situations efficiently. 59 PUBLIC AFFAIRS DEPARTMENT DESCRIPTION Publish and distribute Schertz Magazine to over 12,000 households and area businesses; produce, coordinate, or promote all City events and activities, including: Sweetheart Court, Festival of Angels, 4th of July Jubilee, SchertzFest, Wilenchik Walk, Doggie Dash, Employee Remembrance Day, and other City programs. Public Affairs handles advertising and promotion of events held in Schertz, the production of television commercials, radio spots, print ads, press releases, email blasts, website and electronic sign ad creation and posting, and award submissions. This office creates photographic /video /audio recording of City events and activities, designs city brochures, documents, hiring packets, graphics, logos, plaques, trophies, proclamations, etc. The Public Affairs Department serves an internal audience of employees elected and appointed officials, as well as an estimated city population of 35,000. ORGANIZATIONAL CHART PUBLIC AFFAIRS 2012 -13 2013 -14 2014 -15 Public Affairs Director 1 0 0 Senior Administrative Assistant 1 0 0 Office Manager 1 1 1 Events Coordinator 1 0 0 Communications Manager 0 1 1 Events Specialist 0 1 1 Events Manager 0 1 1 TOTAL POSITIONS 4 4 4 60 PUBLIC AFFAIRS PERFORMANCE INDICATORS Press Inquiries N/A 8 15 City Sponsored Events 8 11 13 Marketing Materials Produced 13 7 8 Website Postings 800 800 800 2012 -13 2013 -14 2014 -15 Workload /Output Measures Actual Estimate Budget Press Inquiries N/A 8 15 City Sponsored Events 8 11 13 Marketing Materials Produced 13 7 8 Website Postings 800 800 800 Average cost per Advertising Run outside of the magazine Average Amount of Dollars Raised for Events, per FTE $1,200 $1,300 $2,500 $7,500 $9,000 $4,500 2012 -13 2013 -14 2014 -15 Efficiency Actual Estimate Budget Average cost per Advertising Run outside of the magazine Average Amount of Dollars Raised for Events, per FTE $1,200 $1,300 $2,500 $7,500 $9,000 $4,500 Non - Magazine Advertisements 12 12 8 2012 -13 2013 -14 2014 -15 Effectiveness Actual Estimate Budget Non - Magazine Advertisements 12 12 8 Personnel 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel $240,523 $214,895 $259,935 Supplies 3,021 3,500 3,500 Operations Support 28,083 $24,642 $27,100 Staff Support 3,101 5,040 5,150 Professional Services 0 14,040 14,500 Operating Equipment 0 3,100 0 Total $274,729 $265,217 $310,185 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2014 -15 Budget will be increased by 17.0% from the FY 2013 -14 year end estimates. This increase is due to the full year funding of the new Events specialist position. This position will be reimbursed by 75% from the Hotel /Motel Tax Fund. 61 7 -31 -2014 01:37 PM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES PUBLIC AFFAIRS Personnel Services 170 - 511110 Regular 170 - 511120 Overtime 170 - 511180 LTD 170- 511210 Longevity 170 - 511240 Allowances 170- 511310 FICA - Employer 170 - 511350 TMRS- Employer 170- 511410 Health - Employer 170 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 170 - 521010 Operating Supplies- Events 170 - 521100 Office Supplies TOTAL Supplies Operations Support 170 - 534000 Postage 170 - 534100 Advertising 170- 534200 Printing & Binding TOTAL Operations Support Staff Support 170 - 535100 Uniforms 170- 535300 Memberships 170 - 535400 Publications 170 - 535500 Training /Travel 170 - 535510 Meeting Expenses TOTAL Staff Support Professional Services 170- 541300 Other /Consl /Prof Services 170 - 541355 Design Services TOTAL Professional Services Operating Equipment 170 - 571000 Furniture & Fixtures 170 - 571500 Operating Equipment TOTAL Operating Equipment TOTAL PUBLIC AFFAIRS C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 PAGE (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU 203,297 176,126 150,562 107,281 153,562 183,802 0 0 1,000 359 1,000 1,000 623 463 466 309 466 570 1,010 2,684 3,313 2,400 2,400 2,866 3,000 462 3,000 0 0 0 15,745 13,590 11,848 8,324 11,848 14,357 32,146 28,282 24,344 16,123 24,344 30,463 21,732 18,559 20,982 15,162 20,982 26,539 181 358 385 293 293 338 277,733 240,523 215,900 150,251 214,895 259,935 360 1,865 1,900 1,250 2,000 2,000 2,440 1,156 1,500 963 1,500 1,500 2,800 3,021 3,400 2,213 3,500 3,500 32 63 142 97 142 100 17,364 22,362 19,908 4,190 17,500 20,000 13,254 5,658 7,000 4,778 7,000 7,000 30,650 28,083 27,050 9,065 24,642 27,100 0 0 100 0 100 150 568 900 840 608 840 600 257 13 500 0 300 600 2,267 1,737 2,800 1,192 2,800 2,800 493 452 1,000 901 1,000 1,000 3,585 3,101 5,240 2,700 5,040 5,150 0 0 4,040 0 4,040 4,500 0 0 10,960 4,290 10,000 10,000 0 0 15,000 4,290 14,040 14,500 0 0 3,000 0 3,000 0 0 0 100 100 100 0 0 0 3,100 100 3,100 0 314,768 274,729 269,690 168,619 265,217 310,185 62 DEPARTMENT: PUBLIC AFFAIRS DEPARTMENT DIVISION: 171 RECORDS MANAGEMENT FUND: 101 GENERAL FUND VISION STATEMENT Under the supervision of the Chief of Staff, this department is responsible for the coordination of an effective and efficient records management system. MISSION STATEMENT To provide for efficient, economical and effective controls over the creation, distribution, organization, maintenance, use, and disposition of municipal records through a comprehensive system of integrated procedures for the management of records from their creation to their ultimate disposition, consistent with the requirements of the Local Government Records Act and accepted records management practice. [Cloy_TWIF_1► I exel *1 X0I VI *' • Scan permanent documents. • Destroy records that meet retention. • Continue to locate historical documents for electronic storage. 63 RECORDS MANAGEMENT DEPARTMENT DESCRIPTION The Records Management Division performs the following functions: • Scan permanent and historical documents to store as electronic documents. • Destroy records that meet the requirements of the records retention schedule. • Identify historical documents. • Provide stored records upon request to departments. • Maintain inventories of records stored offsite and onsite. • Conduct research for departments. ORGANIZATION CHART RECORDS MANAGEMENT 2012 -13 2013 -14 2014 -15 Records Management Coordinator 1 1 1 1 TOTAL POSITIONS 1 1 1 64 RECORDS MANAGEMENT PERFORMANCE INDICATORS Number of Documents scanned 2012 -13 2013 -14 2014 -15 Workload /Output Actual Estimate Budget Number of Documents scanned 28,705* 13,500* 13,500* Number of boxes stored offsite 298 239 239 Number of boxes inventoried 165 100 150 Number of cubic feet of documents 12,443 10,200 10,000 destroyed (pounds) 360 0 0 Digitize Public Work Plans (pages) 7,500 2,500 2,500 Digitize Commercial Plans (pages) 5,166 5,000 5,000 *Scanned by Records Management and other Departments Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $48,000 $49,763 $51,598 Supplies 41 300 400 Staff Support 1,231 1,286 1,750 Professional Services 11,248 4,513 10,000 Operating Equipment 360 0 0 Total $605879 $55,862 $63,748 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2014 -15 Budget increases by 14.1% from the FY 2013 -14 year end estimates. This change is related to additional scanning and shredding planned by working in coordination with other departments to identify the applicable records. 65 7 -31 -2014 01:37 PM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES RECORDS MANAGEMENT Personnel Services 171- 511110 Regular 171 - 511120 Overtime 171- 511180 LTD 171- 511210 Longevity 171 - 511310 FICA - Employer 171 - 511350 TMRS- Employer 171 - 511410 Health - Employer 171 - 511500 Workers, Compensation TOTAL Personnel Services Supplies 171 - 521000 Operating Supplies 171 - 521100 Office Supplies TOTAL Supplies Utility Services Operations Support Staff Support 171- 535100 Uniforms 171 - 535300 Memberships 171 - 535500 Training /Travel TOTAL Staff Support Professional Services 171 - 541310 Contractual Services TOTAL Professional Services Operating Equipment 171 - 571300 Computer S Periphe. < $5000 TOTAL Operating Equipment TOTAL RECORDS MANAGEMENT C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 (-------- - - - - -- 2013 -2014 ------- - - - - -- )(-- - - - - -- 2014 -2015 -- 2011 -2012 2012 -2013. CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU 33,523 32,961 33,522 26,010 33,522 34,193 0 84 500 0 500 500 101 102 104 79 104 106 946 1,078 1,210 1,210 1,210 1,464 2,579 2,517 2,695 2,027 2,695 2,766 5,377 5,331 5,542 4,019 5,542 5,869 5,655 5,868 6,141 5,054 6,141 6,635 50 60 63 49 49 65 48,230 48,000 49,777 38,448 49,763 51,598 134 0 200 0 100 200 126 41 200 108 200 200 259 41 400 108 300 400 90 0 100 91 91 100 85 90 260 95 95 150 935 1,141 1,500 878 1,100 1,500 1,110 1,231 1,860 1,064 1,286 1,750 7,004 11,248 17,000 3,140 4,513 10,000 7,004 11,248 17,000 3,140 4,513 10,000 0 360 0 0 0 0 0 360 0 0 0 0 56,603 60,879 69,037 42,760 55,862 63,748 66 DEPARTMENT: PUBLIC AFFAIRS DIVISION: 172 SCHERTZ MAGAZINE FUND: 101 GENERAL FUND VISION STATEMENT To become Schertz' primary source of information for all current and potential residents and existing businesses; with an evolving goal of expanding information dissemination beyond traditional means. MISSION STATEMENT Established in its current format in 2008, Schertz Magazine is an informational tool aimed at providing internal and external audiences information about city events, activities, policies, ordinances, economic growth and development, and other issues of public interest, and to promote a positive city image through development and release of professional products to news media outlets. GOALS AND OBJECTIVES • Schertz Magazine will continue to explore new revenue streams in order to provide superior information to readership. • Inform our audience about City initiatives throughout this region of the State of Texas. • Promote City activities, educate the public, and enhance a positive City image. DEPARTMENT DESCRIPTION Publication and distribution of Schertz Magazine to more than 13,000 households and businesses, including: writing of articles, photography, graphic design and layout, sales, advertising design, marketing, copy editing, billing, and collections; distribution of copies to staff and select pick -up locations across the city. Promote all City events and activities, including: Festival of Angels, 4th of July Jubilee, Wilenchik Walk, SchertzFest, Absolute Jazz, Doggie Dash, and other City programs. Schertz Magazine will involve governmental and non - governmental entities and individuals in the collection, packaging, and distribution of information that is important to the whole community. 67 SCHERTZ MAGAZINE ORGANIZATIONAL CHART Schertz Magazine 2012 -13 2013 -14 2014 -15 Publications Editor 1 1 1 Account Manager 1 1 1 TOTAL POSITIONS 2 2 2 PERFORMANCE INDICATORS Number of Staff, FTE (Full Time Equivalents) Number of potential advertisers approached Number of customers served (advertisers) Number of Magazines Printed 68 2 2 2 525 N/A 250 88 90 100 168,000 180,000 180,000 2012 -13 2013 -14 2014 -15 Workload /Output Measures Actual Estimate Budget Number of Staff, FTE (Full Time Equivalents) Number of potential advertisers approached Number of customers served (advertisers) Number of Magazines Printed 68 2 2 2 525 N/A 250 88 90 100 168,000 180,000 180,000 SCHERTZ MAGAZINE Total Schertz Magazine Articles /Ads/ Photographs Produced 2012 -13 2013 -14 2014 -15 Efficiency Measures Actual Estimate Budget Total Schertz Magazine Articles /Ads/ Photographs Produced 627 594 614 Customer Service / Retention Hours per Actual Estimate Budget FTE (Advertisers) 160 N/A N/A Percentage of Magazine Contracted 58% 53% 53% Hours Contracted for Magazine Production 275,400 238,200 253,500 (Writing, Ad Design, Photography, Layout, 9,250 10,000 10,000 Graphics) 1,700 N/A N/A Schertz Magazine Ad revenue City Sponsored /Non - Revenue $230,247 $220,000 $220,000 $27,900 $30,000 $30,000 2012 -13 2013 -14 2014 -15 Effectiveness Actual Estimate Budget Schertz Magazine Ad revenue City Sponsored /Non - Revenue $230,247 $220,000 $220,000 $27,900 $30,000 $30,000 Personnel Services 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel Services $132,286 $133,149 $138,191 Supplies 200 200 200 Operations Support 23 50 100 Staff Support 771 1,483 3,000 Professional Services 275,400 238,200 253,500 Fund Charges /Transfers 9,250 10,000 10,000 Operating Equipment 0 500 600 Total $417,930 $383,582 $405,591 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2014 -15 Budget will increase by 5.7% of the FY 2013 -14 year end estimates. This increase is due to the estimated increase in printing costs. 69 7 -31 -2014 01:37 PM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES SCHERTZ TALES MAGAZINE Personnel Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 PAGE (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU 172- 511110 Regular 90,746 90,811 91,887 71,097 91,887 93.,726 172 - 511180 LTD 295 298 285 220 285 291 172 - 511210 Longevity 390 630 870 870 870 1,110 172 - 511240 Allowances 6,000 6,000 6,000 4,846 6,000 6,000 172 - 511310 FICA - Employer 7,379 7,406 7,096 5,733 7,096 7,255 172 - 511350 TMRS- Employer 15,149 15,238 14,591 11,296 14,591 16,368 172 - 511410 Health - Employer 11,309 11,736 12,283 10,108 12,283 13,270 172- 511500 Workers' Compensation 144 168 167 137 137 171 TOTAL Personnel Services 131,413 132,286 133,179 104,307 133,149 138,191 Supplies 172 - 521100 Office Supplies 176 200 200 74 200 200 TOTAL Supplies 176 200 200 74 200 200 Operations Support 172 - 534000 Postage 0 23 200 0 50 100 TOTAL Operations Support 0 23 200 0 50 100 Staff Support 172 - 535100 Uniforms 0 41 100 0 100 100 172 - 535300 Memberships 275 153 405 283 283 400 172 - 535500 Training /Travel 0 0 0 0 0 1,000 172 - 535510 Meeting Expenses 974 577 1,500 543 1,100 1,500 TOTAL Staff Support 1,249 771 2,005 826 1,483 3,000 Professional Services 172 - 541305 Prof Services - Writers /Photogr 13,925 12,200 14,000 8,130 12,200 14,000 172 - 541350 Printing Services 113,063 132,016 105,000 57,715 95,000 105,000 172- 541355 Design Services 117,735 98,479 100,000 78,299 90;000 93,000 172- 541360 Postage Services 42,171 31,305 40,000 30,318 40,000 40,000 172 - 541365 Delivery Services 0 1,400 1,500 0 1,000 1,500 TOTAL Professional Services 286,894 275,400 260,500 174,462 238,200 253,500 Fund Charges /Transfers 172 - 548700 Bad Debt Expense 0 9,250 10,000 0 10,000 10,000 TOTAL Fund Charges /Transfers 0 9,250 10,000 0 10,000 10,000 Operating Equipment 172 - 571310 Computer Software 0 0 600 455 500 600 TOTAL Operating Equipment 0 0 600 455 500 600 TOTAL SCHERTZ TALES MAGAZINE 419,732 417,930 406,684 280,124 383,582 405,591 70 DEPARTMENT: 173 ENGINEERING FUND: 101 GENERAL FUND VISION STATEMENT The Department of Engineering, in cooperation with other City departments, and with the input and participation of the community, will allow the City of Schertz to develop to its full potential supported by a strong backbone of well designed, well constructed, sustainable infrastructure. MISSION STATEMENT The mission of the Department of Engineering is to facilitate responsible stewardship of the community's natural resources and physical assets by providing support wherever needed. Engineering collaborates with Public Works, Development Services, other City departments, citizens, developers, and other governmental agencies in order to effectively plan and implement infrastructure improvement and development for the organized growth of the City. DEPARTMENT DESCRIPTION The Engineering Department serves as technical advisor to the City Manager, City Council, Executive Staff, and other City departments. Engineering is responsible for the development and implementation of the Capital Improvement Program. That responsibility includes the development and maintenance of infrastructure master plans; the prioritization of projects; the identification and procurement of project funding; and the management of the design and construction of necessary infrastructure. The Engineering Department reviews applications for public and private land development for conformance with adopted engineering standards, policies, codes, and infrastructure master plans. The Engineering Department maintains standard construction details, technical specifications, and design guidelines. The Transportation Safety Advisory Commission (TSAC) is staffed by the Engineering Department. TSAC is a Commission that hears citizen input and makes recommendations to City Council regarding traffic issues throughout the City. 71 ENGINEERING ORGANIZATIONAL CHART ENGINEERING 2012 -13 2013 -14 2014 -15 City Engineer 1 1 1 Assistant City Engineer *1 0 0 Staff Engineer 0 1 1 Graduate Engineer 1 1 1 TOTAL POSITIONS 3 3 3 *Position was unfunded. I_[91019] ►vi I : a &I :I Lvi 14 ki 11 &y_1► I oZeley-A W"I FY 2013 -2014 Accomplishments • Along with Public Works Department, successfully managed the following Capital Improvement Projects: • Lazy Oak (Bond) • Ware- Seguin Road (Bond) • Lower - Seguin Road Improvements (Bond) • Borgfeld Drainage Remediation (Drainage Fund) • Pickrell Park Sidewalk (CDBG /Parks) • David Lacks Boulevard Extension (Economic Development) • Town Creek Wastewater Phase 3 (Bond) - ongoing • Entered into three -year, extendable agreements with four professional engineering firms for on -call engineering services • Began update of City's Master Thoroughfare Plan and worked toward establishment of Transportation Impact Fee Program 72 ENGINEERING • Renewed Stormwater Management Plan General Permit (required every five years) • Supported TXDoT in order to secure $2.85 million funding for sidewalks on FM 3009 • Developed comprehensive 10 -year Capital Improvement Program including water, wastewater, drainage, roadway, and facilities projects. • Worked with Information Technology Department to develop user - friendly, helpful Engineering Department web page • Completed engineering review of multiple subdivision and site development projects FY 2014 -2015 Goals • Successfully manage Capital Improvement Projects in order to meet or exceed deadline and budget criteria. • Finalize establishment and implement Transportation Impact Fee Program • Begin update of Water and Wastewater Impact Fee Study • Establish Master Drainage Plan • Maintain efficiency with review of private development application and construction review • Assist Public Works Department with application for and implementation of participation in the FEMA Community Rating System • Review and assess standard construction details and specifications for potential improvement 73 ENGINEERING PERFORMANCE INDICATORS *Data not tracked historically— value is estimated. 2012 -13 2013 -14 2014 -15 Workload /Output Measures Actual Estimate Budget Capital Improvement Projects (number) 11 12 15 Capital Improvement Project Construction - - -- $1,290,000 $1,400,000 Expenditures 38,800 292 8,000 Grading and Clearing Permits Issued 22 27 25 Grading and Clearing Permits Active - - -- 26* 20 (Average Monthly Concurrent Maximum) Grading and Clearing Permits Active 20* 28 25 (Concurrent Maximum) Grading and Clearing Permits Issued — 410 400 400 acreage Number of Non - Construction Plan Reviews (includes master plans, plats, site plans, - - -- 40* 50 etc.) Residential Subdivision Construction — 10 10 9 number of projects Residential Subdivision Construction — - - -- $4,780,000* $4,750,000 dollar value of public improvements Commercial Subdivision Construction — 9 18 15 number of projects Commercial Subdivision Construction — - - -- $91,000* $100,000 dollar value of public improvements *Data not tracked historically— value is estimated. Personnel Supplies City Support Services Utility Services Operations Support Staff Support Professional Services Operating Equipment Total 74 122,200 231,837 284,03 643 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel Supplies City Support Services Utility Services Operations Support Staff Support Professional Services Operating Equipment Total 74 122,200 231,837 284,03 643 1,100 1,300 0 1,380 1,500 788 1,400 1,498 195 0 0 1,598 8,580 10,512 79,000 43,000 38,800 292 8,000 600 $204,717 $295,297 $338,243 ENGINEERING PROGRAM JUSTIFICATION AND ANALYSIS The overall budget for the Engineering Department increases 14.5% from FY 2013 -2014 year end estimates as a result of full year funding of the new Engineer position authorized at mid -year. 75 7 -31 -2014 01:37 PM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 (-------- - - - - -- 2013 -2014 2011 -2012 2012 -2013 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL PAGE ----- - - - - -H -- - - - - -- 2014 -2015 -- PROJECTED CITY ADMIN. ADO YEAR END RECOMMENDED BU ENGINEERING Personnel Services 173 - 511110 Regular 53,463 88,487 174,610 93,637 174,910 211,840 173 - 511120 Overtime 0 205 0 0 0 0 173 - 511180 LTD 154 263 542 244 542 657 173- 511210 Longevity 3,016 4,871 380 250 380 530 173 - 511310 FICA - Employer 4,296 7,152 13,386 6,778 13,386 16,246 173 - 511350 TMRS- Employer 8,970 14,843 27,533 13,879 27,533 34,473 173 - 511410 Health - Employer 663 6,082 14,843 10,302 14,843 19,905 173- 511500 Workers' Compensation 246 297 272 243 243 382 TOTAL Personnel Services 70,808 122,200 231,566 125,332 231,837 284,033 Supplies 173 - 521100 Office Supplies 839 643 1,000 553 1,000 1,200 173 - 521300 Motor Vehicle Supplies 245 0 100 14 100 100 TOTAL Supplies 1,083 643 1,100 567 1,100 1,300 City Support Services 173 - 532400 Computer Fees 5 Licenses 0 0 1,380 263 1,380 1,500 TOTAL City Support Services 0 0 1,380 263 1,380 1,500 Utility Services 173 - 533500 Vehicle Fuel 475 788 1,400 524 1,400 1,498 TOTAL Utility Services 475 788 1,400 524 1,400 1,498 Operations Support 173 - 534100 Advertising 0 195 0 0 0 0 TOTAL Operations Support 0 195 0 0 0 0 Staff Support 173 - 535100 Uniforms 193 0 700 89 700 1,015 173 - 535300 Memberships 130 616 2,670 750 2,670 2,040 173 - 535400 Publications 184 571 500 0 500 500 173 - 535500 Training /Travel 0 411 4,040 305 4,040 6,072 173 - 535600 Professional Certification 0 0 670 283 670 885 TOTAL Staff Support 507 1,598 8,580 1,426 8,580 10,512 Professional Services 173 - 541100 Engineering Services 76,882 78,476 30,000 11,671 30,000 25,000 173 - 541300 Other Professional Services 9,165 524 3,000 0 3,000 13,800 173 - 541310 Prof Svcs - Engineer Consulting 5,275 0 0 0 0 0 173 - 541500 Surveying Service 0 0 10,000 0 10,000 0 TOTAL Professional Services 91,322 79,000 43,000 11,671 43,000 38,800 76 7 -31 -2014 01:37 PM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES 2011 -2012 ACTUAL C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 (-------- - - - - -- 2013 -2014 --------------- -------- 2014 -2015 -- 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU Maintenance Services 173 - 551800 Other Maintenance Agreements 3,345 0 0 0 0 0 TOTAL Maintenance Services 3,345 0 0 0 0 0 Rental /Leasing Operating Equipment 173 - 571000 Furniture & Fixtures 0 0 6,000 2,002 6,000 600 173 - 571200 Vehicle & Access. Less $5,000 2,193 0 0 0 0 0 173 - 571300 Computer & Periphe. G $5000 2,368 292 2,000 0 2,000 0 TOTAL Operating Equipment 4,561 292 8,000 2,002 8,000 600 Capital Outlay 173 - 581200 Vehicles & Access. OVER $5,00 23,714 0 0 0 0 0 TOTAL Capital Outlay 23,714 0 0 0 0 0 TOTAL ENGINEERING 195,816 204,717 295,026 141,785 295,297 338,243 77 THIS PAGE INTENTIONALLY LEFT BLANK 78 DEPARTMENT: 174 GEOGRAPHIC INFORMATION SYSTEMS (GIS) FUND: 101 GENERAL FUND VISION STATEMENT The GIS Department will furnish a gateway to prompt, effective and essential geographic knowledge. MISSION STATEMENT Create, manage and maintain a robust geospatial platform that is accurate, reliable and easily accessible. Integrate the City's existing geographic data with new information to provide timely and dependable mapping products. GOALS AND OBJECTIVES • Promote the use of geographic data within the city and provide support and training to fully utilize the information and software. • Provide an interactive web mapping application accessible both internally and externally. • Design and Implement mobile applications for City Departments leveraging existing databases with GIS data. • Continue to improve web application and database management expertise • Continuing maintenance of the Regional Computer Aided Dispatch and Records Management project to enhance Police /Fire /Emergency Medical Services dispatching. • Provide new physical addresses in support of the Development Services Department. • Establish and refine data standards to aid data management and deployment. 79 GIS DEPARTMENTAL DESCRIPTION Designs, implements, and manages the City's geographic information system. Train staff to better understands and utilize current technology. ORGANIZATIONAL CHART GIS 2012 -13 2013 -13 2014 -15 GIS Coordinator 1 1 1 GIS Specialist 1 1 1 TOTAL POSITIONS 2 2 2 PERFORMANCE INDICATORS Work orders processed, per month 2012 -13 2013 -14 2014 -15 Workload /Output Actual Estimate Budget Work orders processed, per month 35 30 36 Document pages created, per month 45 40 70 Property attributes updated per month 225 300 250 Hours per work order Remaining non - updated data 0 7.7 8.0 7.0 18% 16% 10% 2012 -13 2013 -14 2014 -15 Efficiency Actual Estimate Budget Hours per work order Remaining non - updated data 0 7.7 8.0 7.0 18% 16% 10% GIS Mobile applications deployed to City departments 0 0 1 Map request turnaround time, days 7 7 7 New subdivision addressing turnaround time, days 14 14 14 2012 -13 2013 -14 2014 -15 Effectiveness Actual Estimate Budget Mobile applications deployed to City departments 0 0 1 Map request turnaround time, days 7 7 7 New subdivision addressing turnaround time, days 14 14 14 Personnel Supplies Staff Support Professional Services Rental /Leasing Operating Equipment Total $128,654 $130,952 $136,478 1,415 2,855 2,910 1,781 5,000 5,235 307 0 0 0 3,805 3,805 0 0 7350 $132,157 $142,612 $155,778 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2014 -15 Budget increases by 9.2% from the FY 2013 -14 year end estimates. This increase is due to the purchase of a laminator and a replacement printer. The laminator will be able to protect documents that are used in the field increasing effectiveness and efficiency. The current printer is aging, printing slowly and is prone to jams. The replacement printer will still be shared with neighboring departments. H 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel Supplies Staff Support Professional Services Rental /Leasing Operating Equipment Total $128,654 $130,952 $136,478 1,415 2,855 2,910 1,781 5,000 5,235 307 0 0 0 3,805 3,805 0 0 7350 $132,157 $142,612 $155,778 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2014 -15 Budget increases by 9.2% from the FY 2013 -14 year end estimates. This increase is due to the purchase of a laminator and a replacement printer. The laminator will be able to protect documents that are used in the field increasing effectiveness and efficiency. The current printer is aging, printing slowly and is prone to jams. The replacement printer will still be shared with neighboring departments. H 7 -31 -2014 01:37 PM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES GIs C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 (-------- - - - - -- 2013 -2014 - 2011 -2012 2012 -2013 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL PAGE --- - - - - -- H -- - - - - -- 2014 -2015 -- PROJECTED CITY ADMIN. ADO YEAR END RECOMMENDED BU Personnel Services 174- 511110 Regular 91,424 93,177 94,174 73,548 94,174 97,094 174 - 511180 LTD 277 288 292 218 292 301 174 - 511210 Longevity 910 1,213 1,529 1,529 1,529 1,793 174 - 511310 FICA - Employer 6,874 7,119 7,321 5,639 7,321 7,565 174 - 511350 TMRS- Employer 14,379 14,755 15,054 11,069 15,054 16,052 174 - 511410 Health - Employer 11,309 11,736 12,283 10,108 12,283 13,270 174 - 511500 Workers' Compensation 300 366 390 299 299 403 TOTAL Personnel Services 125,472 128,654 131,043 102,411 130,952 136,478 Supplies 174 - 521000 Operating Supplies 411 977 1,630 705 1,630 1,670 174- 521100 Office Supplies 202 141 245 0 245 240 174 - 521600 Equipment Supplies 1,124 297 980 0 980 1,000. TOTAL Supplies 1,736 1,415 2,855 705 2,855 2,910 City Support Services Staff Support 174- 535500 Training /Travel 0 1,781 5,000 3,327 5,000 5,235 TOTAL Staff Support 0 1,781 5,000 3,327 5,000 5,235 Professional Services. 174- 541400 Other Prof Services 14 307 0 0 0 0 TOTAL Professional Services 14 307 0 0 0 0 Rental /Leasing 174- 561200 Lease /Purchase Payments 0 0 3,805 0 3,805 3,805 TOTAL Rental /Leasing 0 0 3,805 0 3,805 3,805 Operating Equipment 174 - 571500 Operating Equipment 0 0 0 0 0 7,350 TOTAL Operating Equipment 0 0 0 0 0 7,350 TOTAL GIs 127,223 132,157 142,703 106,443 142,612 155,778 TOTAL GENERAL GOVERNMENT 5,606,668 5,814,179 6,780,711 4,422,468 6,542,317 7,199,047 82 DEPARTMENT: 256 POLICE FUND: 101 GENERAL FUND VISION STATEMENT United in a spirit of teamwork, the Schertz Police Department, as a regional leader and in partnership with the Community, is devoted to excellence in innovative and proactive public service and safety while contributing to an exceptional quality of life. MISSION STATEMENT The mission of the Schertz Police Department is to effectively and efficiently enhance a peaceful and valued quality of life in which the public feels safe and secure from crime, social disorder, and circumstances which compromise their safety and well- being. To provide needed community services with the highest level of professionalism and ethical standards. Continuing to strive for excellence in every service that we provide. GOALS AND OBJECTIVES • To promote public safety in our community through public education, community involvement, criminal investigations and enforcement action. • To promote a feeling of safety for all citizens and visitors to the city, including neighborhoods, commercial areas, parks and public facilities. • To increase department participation in community programs and increase citizen interest and participation in police department programs. • To enhance the recruitment of high quality officers /personnel to serve the citizens of Schertz and to retain those employees in which the City has already invested. 83 POLICE DEPARTMENT DESCRIPTION The Schertz Police Department patrols the 32.01 square miles of Schertz, with a current population of 34,833. The City of Schertz lies within three counties, with 243.06 centerline miles of roads. The police department receives thousands of calls for services annually. The communications division dispatches calls for Police, Fire, Emergency Medical Service and Animal Control. Additionally, the police department provides dispatch services for the City of Cibolo Police and Fire Departments, along with Schertz Emergency Medical Service dispatch for Cibolo, Marion, Seguin, Santa Clara, and other county areas. The Patrol Division provides a visible presence in the community, with the goal of crime prevention, crime reduction and the promotion of public safety. The Criminal Investigations Division investigates offenses that occurred within the city, processes crime scenes and follows up through prosecution with the County and District Attorneys of all three counties. The Records Division receives and prepares cases for submission to County and District Attorneys. The School Resource Officers provide a visible presence on the campuses within the city; make educational presentations to the students and staff, along with investigating crimes on campus. The Special Projects Officer interacts with Home Owner Associations, provides education and crime prevention programs to the community and oversees the Citizens Police Academy and the Citizens on Patrol. ORGANIZATIONAL CHART 84 POLICE POLICE 2012 -13 2013 -14 2014 -15 Chief of Police 1 1 1 Assistant Chief of Police 1 1 1 Captain 1 0 0 Support Services Lieutenant 0 1 1 Investigations Lieutenant 1 1 1 Patrol Lieutenant 1 1 1 Investigation Sergeant 3 2 2 Patrol Sergeant 3 4 4 Investigations Corporal / Detectives 4 5 5 Patrol Corporal 6 5 5 Special Projects Officer 1 1 1 School Resource Officer 1 1 1 School Resource Sergeant 1 1 1 Patrol Officer 24 24 24 Traffic Officer 0 4 4 Senior Administrative Assistant 1 1 1 Public Safety Technician 1 1 1 Records Manager 1 1 1 Records Clerk 2 2 2 Civilian Evidence Technician 0 1 1 Communications Manager 1 1 1 Communications Shift Supervisor 3 3 3 Communications Officer 12 12 12 Crossing Guards (Part Time) 7 7 7 TOTAL POSITIONS 76 81 j 81 LAW ENFORCEMENT COMMISSIONS 2012 -13 2013 -14 2014 -15 Fire Dept. Law Enforcement Commission 2 2 2 City Manager Law Enforcement Commission 1 0 0 Reserve Officer 1 2 2 TOTAL COMMISSIONS 4 4 4 PERFORMANCE INDICATORS 85 POLICE Patrol Vehicles 2012 -13 2013 -14 2014 -15 Workload /Output Actual Estimate Budget Patrol Vehicles 18 20 22 Traffic Vehicles (3 stealth, 2 Actual Estimate Budget motorcycles) 6 6 5 # Patrol Officers including supervisors 33 33 33 # Patrol Officers with supervisory 3,272 1,751 2,950 position 9 9 9 Calls for Service - Schertz 19,894 17,360 18,000 Calls for Service - Accidents 1960 1724 1800 Citations Issued 19,335 17,770 18,000 Criminal Cases Filed 793 772 800 Total Active Alarm Permits 2,550 2,550 2,610 State Seizures $2,106 $1,600 $1500 Federal Seizures $54,814 $34,858 $35,000 Average time on calls for service Average time on tickets, per minute Average response time to calls (minutes) 20:36 2012 -13 2013 -14 2014 -15 Efficiency Actual Estimate Budget Average time on calls for service Average time on tickets, per minute Average response time to calls (minutes) 20:36 21:23 21:00 9:09 10:16 10:20 6:49 7:10 7:25 Personnel 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel $4,687,295 $4,823,080 $4,996,751 Supplies 47,346 32,547 47,646 City Support Services 20,657 26,722 26,750 Utility Services 132,016 131,419 148,064 Operations Support 3,272 1,751 2,950 Staff Support 62,329 83,508 109,423 City Assistance 781 8,178 10,200 Professional Services 19,369 27,965 53,313 Fund Charges /Transfers 33,167 0 0 Maintenance Services 38,557 50,565 53,790 Operating Equipment 153,832 109,161 108,868 Capital Outlay 176,017 147,005 218,754 Total $5,374,637 $5,441,901 $5,776,509 86 POLICE PROGRAM JUSTIFICATION AND ANALYSIS The Police Departments overall FY 2014 -15 Budget increased 6.1 % when compared to the FY 2013 -14 year end estimates. There is a 5.1 % increase within Personnel based on merit pay, overtime, longevity, FICA, TMRS, healthcare and workers compensation. The police department's remaining budget increases are based on vehicle fuel, uniforms and body armor, training, and promotional and applicant testing service. In addition there is a need to replace 5 patrol cameras, 5 mobile computers, and the Live Scan finger print scanner. The mobile computers and the Live Scan need to be replaced since they run on Windows XP and are no longer supported my Microsoft. 87 7 -31 -2014 01:37 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2014 PUBLIC SAFETY EXPENDITURES (-------- - - - - -- 2013 -2014 ---------- - - - - -H -- - - - - -- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU POLICE Personnel Services 256 - 511110 Regular 3,088,470 3,199,275 3,313,505 2,576,031 3,313,505 3,387,509 256 - 511120 Overtime 130,570 101,401 60,000 51,100 60,000 65,000 256 - 511180 LTD 9,321 10,059 10,167 7,463 10,874 10,392 256 - 511210 Longevity 60,733 67,279 75,284 75,407 74,090 76,557 256- 511220 Clothing Allowance 53,480 58,805 58,609 47,693 57,133 58,609 256 - 511230 Certification Allowance 24,202 27,364 27,466 24,107 28,340 26,296 256 - 511240 Allowance 0 614 1,140 658 658 0 256 - 511310 FICA - Employer 245,148 260,182 270,158 206,012 270,158 276,197 256 - 511350 TMRS- Employer 504,366 531,031 551,844 397,413 551,844 582,107 256 - 511410 Health - Employer 352,286 389,775 431,124 341,328 422,561 469,003 256 - 511500 Workers` Compensation 37,441 41,511 44,194 33,917 33,917 45,081 TOTAL Personnel Services 4,506,017 4,687,295 4,843,491 3,761,128 4,823,080 4,996,751 Supplies 256 - 521000 Operating Supplies 43,372 39,214 21,847 16,011 21,178 33,612 256 - 521100 Office Supplies 3,112 2,631 3,533 3,169 3,584 3,500 256 - 521300 Motor Veh. Supplies 0 5,500 7,785 6,589 7,785 10,534 TOTAL Supplies 46,484 47,346 33,165 - 25,768 32,547 47,646 City Support Services 256 - 532500 City Insurance - Commercial 19,518 20,657 23,800 26,722 26,722 26,750 TOTAL City Support Services 19,518 20,657 23,800 26,722 26,722 26,750 Utility Services 256 - 533330 Telephone /Internet 0 0 676 0 0 0 256 - 533500 Vehicle Fuel 120,733 132,016 136,704 97,404 131,419 148,064 TOTAL Utility Services 120,733 132,016 137,380 97,404 131,419 148,064 Operations Support 256 - 534100 Advertising 0 446 450 450 0 0 256 - 534200 Printing & Binding 1,565 2,826 2,084 1,401 1,751 2,950 TOTAL Operations Support 1,565 3,272 2,534 1,851 1,751 2,950 Staff Support 256 - 535100 Uniforms 15,954 19,151 23,039 21,144 23,038 39,063 256 - 535200 Awards 261 0 1,000 801 801 1,500 256 - 535210 Employee Recognition- Morale 389 6,736 3,050 2,860 2,619 3,000 256 - 535300 Memberships 255 623 1,875 315 1,790 2,185 256 - 535400 Publications 0 0 575 108 575 450 256 - 535500 Training /Travel 28,080 35,603 53,600 39,964 53,411 60,925 256 - 535510 Meeting Expenses 187 216 1,400 701 1,274 2,300 TOTAL Staff Support 45,127 62,329 84,.539 65,894 83,508 109,423 88 7- 31- 201401:37 PM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES 2011 -2012 ACTUAL C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 (-------- - - - - -- 2013 -2014 - 2012 -2013 CURRENT Y -T -D ACTUAL BUDGET ACTUAL PAGE ---------- )(-------- 2014 -2015 -- PROJECTED CITY ADMIN. ADO YEAR END RECOMMENDED BU City Assistance 256 - 537100 Medical Services 3,172 ( 2,223) 3,500 3,500 3,606 3,800 256 - 537800 Crime /Fire Prevention 6,561 3,004 4,580 2,328 4,572 6,400 TOTAL City Assistance 9,733 781 8,080 5,828 8,178 10,200 Professional Services 256 - 541300 Prof Services /Consulting 5,531 19,369 34,489 28,712 27,965 53,313 TOTAL Professional Services 5,531 19,369 34,489 28,712 27,965 53,313 Fund Charges /Transfers 256 - 548404 Transfer Out- Capital Project 0 33,167 0 0 0 0 TOTAL Fund Charges /Transfers 0 33,167 0 0 0 0 Maintenance Services 256- 551100 Building Maintenance 0 0 0 128 128 0 256 - 551400 Minor & Other Equip Maint 602 4,457 2,900 1,769 2,897 4,500 256- 551800 Other Maintenance Agreements 15,144 690 690 690 5,540 690 256 - 551810 Maintenance Agr. - Radios 27,955 33,410 44,100 30,000 42,000 48,600 TOTAL Maintenance Services 43,700 38,557 47,690 32,587 50,565 53,790 Debt Service Rental /Leasing Operating Equipment 256- 571000 Furniture & Fixtures 4,129 407 9,350 6,976 9,226 9,375 256 - 571200 Vehicles & Access. LESS $5,00 49,606 54,885 46,454 42,590 46,265 57,429 256- 571300 Computer & Periphe. < $5000 21,523 38,751 23,980 23,923 23,899 10,345 256 - 571800 Equipment under $5,000 22,453 59,790 33,025 19,098 29,771 31,719 TOTAL Operating Equipment 97,711 153,832 112,809 92,587 109,161 108,868 Capital Outlay 256- 581200 Vehicles & Access. OVER $5,00 142,521 170,502 111,600 109,086 111,586 145,900 256- 581800 Equipment over $5,000 0 5,515 31,673 19,419 35,419 72,854 TOTAL Capital Outlay 142,521 176,017 143,273 128,505 147,005 218,754 TOTAL POLICE 5,038,641 5,374,637 5,471,250 4,266,987 5,441,901 5,776,509 89 THIS PAGE INTENTIONALLY LEFT BLANK 90 DEPARTMENT: 257 FIRE RESCUE FUND: 101 GENERAL FUND VISION STATEMENT Through selection, training, and professional development we will create a Fire Rescue Department that is a model to our peers, an asset to our community, and a valued place to work. MISSION STATEMENT Protect all we serve with an emergency service that promotes public education and prevention; emphasizes community involvement; and provides the safe, timely, and efficient delivery of fire and rescue resources. GOALS AND OBJECTIVES • Deliver comprehensive safety services of the highest quality. • Respond to 90% of City within 5 minutes from time of dispatch. • Pre -fire plan all commercial occupancies in the city once per year, and extra hazard occupancies twice per year. • Support and maintain a safe, healthy, well trained and high performing work force. • Enact a wellness fitness program for all firefighters. • Improve training opportunities and encourage involvement in specialized operations. • Build upon area -wide technical rescue, hazardous materials, and wildland strike teams. • Provide high quality medical first responder service as part of an integrated emergency medical service. • Encourage advanced medical training and certifications. • Support emergency medical operations through interdepartmental cooperation. • Become the community resource for life safety knowledge and information regarding Schertz Fire Rescue. • Make face -to -face contact with 30% of population annually. • Quarterly inspects all restaurants, schools, and nursing homes. • Encourage public speaking for all firefighters. a FIRE RESCUE o Maintain safe construction and occupancy within the city through code enforcement. • Attract and maintain a qualified and diverse workforce. • Encourage diverse applicants through career fairs and public education. • Continue to apply for staffing grants through Department of Homeland Security. L1] 9ITJ 1,1111IF,1031*'ia :112916]L1 I The Schertz Fire Rescue Department is a paid career department that responds to all fire and emergency service calls in the City of Schertz, the contracted areas of Guadalupe and Bexar Counties, and through mutual aid, the surrounding cities. All department members are certified as structural firefighters and emergency medical technicians through the Texas Commission on Fire Protection and the Texas Department of Health Services, respectively. Schertz firefighters are highly trained with many holding advanced firefighter, medical, and multi - discipline specialized certifications. Schertz Fire Rescue has an active public education /fire prevention program that conducts code review and enforcement within the city. Fire and arson investigation services are maintained within the department. ORGANIZATIONAL CHART 92 FIRE RESCUE FIRE RESCUE 2012 -13 2013 -14 2014 -15 Fire Chief 1 1 1 Assistant Chief /Fire Marshal 1 1 1 Battalion Chief 3 3 3 Deputy Fire Marshal 1 1 1 Training/Safety/Emergency Manager 1 1 1 Lieutenant 6 6 6 Fire Inspector 0 1 1 Fire Apparatus Operator 6 6 6 Firefighter 12 12 12 Senior Administrative Assistant 1 1 1 TOTAL POSITIONS 32 33 33 PERFORMANCE INDICATORS Population Serviced Number of Commercial Occupancies Total staffing Suppression staffing Prevention staffing Support staffing (command /training /admin) Number of fire stations Number of full -time engine companies 32,000 2012 -13 2013 -14 2014 -15 Input Actual Estimate Budget Population Serviced Number of Commercial Occupancies Total staffing Suppression staffing Prevention staffing Support staffing (command /training /admin) Number of fire stations Number of full -time engine companies 32,000 35,000 35,000 729 740 750 32 32 33 27 27 27 1 1 2 4 4 4 2 2 2 2 2 2 Number of incidents 2012 -13 2013 -14 2014 -15 Workload /Output Actual Estimate Budget Number of incidents 2,154 2,007 2,100 Unit Responses (# calls for all units Actual Estimate Budget responding to all emergencies) 3,390 2,950 3,150 Buildings preplan contacts 729 740 750 Community Contact (citizen contact) 6,330 6,375 7,000 Fire Inspections Conducted 332 350 700 Plan Reviews Completed 100 120 120 Training Hours Provided 2,743 2,790 3,100 Average Response Time (Minutes) 6:54 6:00 6:00 % Response Time < 5 Minutes 36.03% 36.79% 36.00% 93 2012 -13 2013 -14 2014 -15 Efficiency Actual Estimate Budget Average Response Time (Minutes) 6:54 6:00 6:00 % Response Time < 5 Minutes 36.03% 36.79% 36.00% 93 FIRE RESCUE • of Buildings Preplanned 100% 100% 100% • Prevention Contacts 59.0% 45.5% 50.0% Inspections per Inspector 332 350 350 Training Hours /Employee 88.47 90.00 100.00 Total Fire Loss ($1,000) 2012 -13 2013 -14 2014 -15 Effectiveness* Actual Estimate Budget Total Fire Loss ($1,000) 226.60 211.40 200.00 Property Saved ($1,000) 392.90 749.90 600.00 Fire Loss Ratio % 36.58% 21.99% 25.00% Civilian Fire Injuries 1 5 0 * Using structure fire data, we compare the value of the structure and its contents with the fire loss to arrive at a quantifiable value of property saved that could have been consumed had there been no intervention. The fire loss ratio is the fire loss as a percent of total property value. For example, the estimated ratio for 2013 -14 is 22 %, meaning that the average loss in a structure fire in the City of Schertz resulted in a fire loss of 22% of the total value of the house and contents. This is a new measure and as such there are no national figures with which to compare. Personnel 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel $2,659,969 $2,712,169 $2,906,117 Supplies 4,707 17,000 16,500 Utility Services 52,845 45,960 58,700 Operations Support 689 1,160 1,200 Staff Support 105,875 116,165 115,700 City Assistance 8,847 16,200 16,200 Professional Services 11,430 14,000 25,000 Maintenance Services 27,295 51,700 58,932 Rental /Leasing 0 0 14,000 Operating Equipment 49,265 66,700 65,900 Capital Outlay 0 12,146 210,600 Total $2,920,922 $3,053,200 $3,488,849 94 FIRE RESCUE PROGRAM JUSTIFICATION AND ANALYSIS The FY 2014 -15 Budget increases 14.3% from the FY 2013 -14 year end estimates. This increase is to replace two vehicles: the chief's vehicle and a battalion chief's vehicle. The old vehicles will be used by the new inspector, who needs a dedicated vehicle and the second will replace a broken down vehicle used by the Training Safety Officer. The rest of the increase is dedicated to replacing outdated equipment. The Self Contained Breathing Apparatuses will be replaced over a 3 year time period while 2 defibrillators will be replaced using a leasing program started through the Emergency Medical Services department. 95 7 -31 -2014 01:37 PM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES FIRE RESCUE Personnel Services 257- 511110 Regular 257 - 511120 Overtime 257- 511180 LTD 257 - 511210 Longevity 257- 511220 Clothing Allowance 257- 511230 Certification Allowance 257- 511310 FICA - Employer 257 - 511350 TMRS- Employer 257 - 511410 Health - Employer 257 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 257 - 521000 Operating Supplies 257 - 521100 Office Supplies 257 - 521200 Medical /Chem Supplies 257- 521300 Motor Veh. Supplies 257 - 521600 Equip Maint Supplies TOTAL Supplies City Support Services Utility Services 257- 533100 Gas Utility Service 257 - 533200 Electric Utility Service 257- 533320 Telephone /Air Cards 257 - 533410 Water Utility Service 257 - 533500 Vehicle Fuel TOTAL Utility Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 PAGE (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU 1,584,411 1,712,226 1,704,978 1,311,862 1,704,978 1,823,965 174,076 206,396 228,200 179,439 234,200 234,200 5,529 5,892 4,830 3,962 4,830 5,121 42,682 41,453 46,334 46,274 46,274 54,035 9,468 9,672 9,672 7,812 9,672 9,984 31,021 30,772 31,000 29,253 33,232 30,290 140,697 146,227 153,889 118,421 153,889 164,664 292,479 303,994 316,353 231,417 316,353 346,966 169,074 181,842 191,177 158,367 191,177 215,633 18,717 21,496 19,697 17,564 17,564 21,259 2,468,152 2,659,969 2,706,130 2,104,372 2,712,169 2,906,117 3,131 2,670 3,000 2,505 3,000 2,800 1,650 1,235 1,500 1,311 1,500 1,300 10,128 0 9,400 1,936 9,400 9,400 1,055 358 1,100 189 1,100 1,000 949 445 2,000 1,877 2,000 2,000 16,913 4,707 17,000 7,819 17,000 16,500 4,881 4,967 6,000 4,051 5,000 6,100 10,861 11,611 10,000 11,725 12,000 11,000 0 0 760 324 760 9,600 3,139 2,255 2,000 1,864 2,200 2,000 31,473 34,013 29,500 22,181 26,000 30,000 50,353 52,845 48,260 40,145 45,960 58,700 Operations Support 257 - 534100 Advertising 0 72 300 98 300 300 257- 534200 Printing & Binding 552 617 900 856 860 900 TOTAL Operations Support 552 689 1,200 953 1,160 1,200 Staff Support 257- 535100 Uniforms 60,289 53,331 56,500 22,017 56,500 55,000 257- 535300 Memberships 1,059 1,399 1,500 1,564 1,565 1,800 257 - 535400 Publications 2,981 2,571 3,000 2,331 2,600 2,800 257- 535500 Training /Travel 33,089 41,570 42,665 32,815 48,000 48,000 257- 535510 Meeting Expenses 2,110 2,616 3,500 1,132 3,500 3,500 257- 535600 Professional Certification 4,086 4,387 4,600 3,496 4,000 4,600 TOTAL Staff Support 103,614 105,875 111,765 63,354 116,165 115,700 M 7 -31 -2014 01:37 PM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 PAGE (-------- - - - - -- 2013 -2014 --------------- H-- - - - - -- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY-ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU City Assistance 257- 537800 Crime /Fire Prevention 14,612 8,847 16,200 0 16,200 16,200 TOTAL City Assistance 14,612 8,847 16,200 0 16,200 16,200 Professional Services 257 - 541300 Other Professional Services 12,148 11,430 15,000 13,218 14,000 25,000 TOTAL Professional Services 12,148 11,430 15,000 13,218 14,000 25,000 Maintenance Services 257 - 551400 Minor & Other Equip Maint 6,820 535 6,316 2,608 8,000 8,000 257 - 551800 Other maintenance agreement 9,196 8,343 25,000 11,425 14,000 22,000 257 - 551810 Maintenance Agr. - Radios 12,915 10,538 14,760 9,364 14,700 13,932 257- 551900 Construction - Office Spaces 13,150 7,878 8,188 6,011 15,000 15,000 TOTAL Maintenance Services 42,081 27,295 54,264 29,407 51,700 58,932 Debt Service Rental /Leasing 257- 561200 Lease /Purchase Payments 0 0 0 0 0 14,000 TOTAL Rental /Leasing 0 0 0 0 0 14,000 Operating Equipment 257- 571000 Furniture & Fixtures 0 2,097 8,000 4,394 8,000 7,000 257 - 571200 Vehicles & Access. LESS $5,00 3,577 261 4,200 463 4,000 4,200 257 - 571300 Computer & Periphe. < $5000 3,652 1,264 3,640 908 4,400 4,400 257 - 571310 Computer Software 940 1,354 2,500 50 2,500 21000 257 - 571400 Communication Equip LESS $500 3,660 7,478 9,800 4,108 9,800 7,800 257- 571600 Police /Fire /Medical Equipment 21,393 30,217 32,500 17,859 30,000 32,500 257 - 571800 Equipment under $5,000 7,191 6,594 9,528 9,527 8,000 8,000 TOTAL Operating Equipment 40,412 49,265 70,168 37,309 66,700 65,900 Capital Outlay 257- 581200 Vehicles & Access. OVER $5,00 31,116 0 0 0 0 101,000 257- 581800 Equipment over $5,000 0 0 12,147 12,146 12,146 109,600 TOTAL Capital Outlay 31,116 0 12,147 12,146 12,146 210,600 TOTAL FIRE RESCUE 2,779,954 2,920,922 3,052,134 2,308,724 3,053,200 3,488,849 97 THIS PAGE INTENTIONALLY LEFT BLANK 98 DEPARTMENT: DEVELOPMENT SERVICES DIVISION: 258 BUILDING INSPECTIONS FUND: 101 GENERAL FUND VISION STATEMENT To build the community of Schertz as a safe place to live, work and play through the enforcement of building codes with a helpful customer service process led by knowledgeable and dedicated staff. MISSION STATEMENT Schertz Inspection staff is committed to the enforcement of life safety building and fire codes and we pledge to assist customers through a collaborative development process by: • Taking pride in building a safe Schertz. • Public awareness of building safety through personal interaction with homeowners, business owners, developers and builders. • Fostering an eager attitude to assist the customer through the rules and regulations of building procedures; and • To help them find solutions to challenges presented by the application of building codes and ordinances. GOALS AND OBJECTIVES • Strive to provide superior customer service through courteous and professional relationships with the public and building community. • Continue to invest in educational opportunities and training for city staff. Planned attendance at the Building Professional's Institute will focus on the 2012 International Codes scheduled for May 2014 and February 2015. • Work with IT Department to promote the use of automated technology in permit application and inspection software which will streamline the construction process and provide the applicant with on -line access to projects. .. INSPECTIONS ACCOMPLISHMENTS • Adopted building code amendments to foundation requirements which were implemented in August 2013. • Achieved inspector training through the Post Tensioning Institute (PTI) in support of newly adopted code amendments for foundations. Chief Inspector successfully obtained a Level I PTI Inspector Certification. • Adopted electronic submittal of residential plans and a 10 year retention period of plans effective October 2013. • Initiated staff review of 2012 International Codes and amendments thereto. Goal is to present adoption of these codes to City Council this fiscal year. • Introduced several permit applications as interactive documents thereby giving the customer an opportunity to submit for permits on the City website. We will continue to work on making all permit applications interactive documents. • Inspectors created new residential and new commercial plan review and inspection checklists to improve efficient review of building plans and performance of field inspections of these projects. • Launched inspector call -backs to contractor /homeowner on delivery and status of inspections. DEPARTMENT DESCRIPTION The Inspections Division of Development Services assists customers seeking permits for various types of building and improvement projects to include all aspects of residential and commercial construction. Enforces building, electrical, energy, gas, mechanical, and plumbing codes as adopted; verifies that contractors are licensed and insured to provide safe and efficient service to our citizens. Works in partnership with the Planning and Zoning Division to enforce the Unified Development Code; works with the Environmental Health Department to ensure that food establishments in the City comply with health codes; works with the Public Works Department to enforce backflow prevention requirements in an effort to protect the City potable water system. Investigates and resolves complaints received by the public concerning alleged code violations. Conducts plan review of all proposed construction within the city limits. We will continue to coordinate and provide inspections in a timely manner and to protect, promote and assure safety to our citizens. ime INSPECTIONS ORGANIZATIONAL CHART INSPECTIONS 2012 -13 2013 -14 2014 -15 Director of Development Services 1 1 1 Executive Assistant 1 1 1 Chief Inspector 1 1 1 Assistant Chief Inspector 1 1 1 Assistant Inspector 1 1 1 Plans Examiner 0 1 1 Permit Technician 2 2 2 TOTAL POSITIONS 7 8 8 PERFORMANCE INDICATORS New Residential Construction 2012 -13 2013 -14 2014 -15 Workload /Output Actual Estimate Budget New Residential Construction 293 348 348 New Commercial Construction 7 11 7 Garage Sale Permits 556 446 446 Reroof Permits 272 194 194 Shed Permits 148 80 80 Deck /Patio Permits 118 114 114 Sign Permits 98 130 130 Fence Permits 144 132 132 All Other Permits 408 336 336 Mechanical Permits 782 584 584 WE INSPECTIONS Electric Permits Plumbing Permits Total Permit Revenue 743 610 610 955 898 898 $1,207,972 $1,381,082 $1,061,803 Avg. days to complete residential 5 5 5 plan review Avg. days to complete commercial 45 45 30 plan review 2012 -13 2013 -14 2014 -15 Efficiency Actual Estimate Budget Avg. days to complete residential 5 5 5 plan review Avg. days to complete commercial 45 45 30 plan review Standard Inspections (i.e. framing) 12,452 9,420 9,420 Re- Inspections 756 550 550 Effectiveness 2012 -13 Actual 2013 -14 Estimate 2014 -15 Budget Standard Inspections (i.e. framing) 12,452 9,420 9,420 Re- Inspections 756 550 550 Personnel 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel $429,678 $478,407 $537,736 Supplies 1,841 2,438 2,938 Utility Services 6,219 6,770 6,500 Operations Support 1,586 1,700 2,200 Staff Support 5,921 8,950 10,850 Professional Services 0 46 0 Operating Equipment 545 3,430 28,520 Total $445,789 $501,741 $588,744 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2014 -15 Budget will increase 17.3% from the FY 2013 -14 year end estimates. This increase is attributed to the full year funding of a Plans Examiner position and to replace a broken down Inspector vehicle. 102 7 -31 -2014 01:37 PM C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2014 PUBLIC SAFETY EXPENDITURES (-------- - - - - -- 2013 -2014 2011 -2012 2012 -2013 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL INSPECTIONS Personnel Services 258- 511110 Regular 258 - 511120 Overtime 258- 511180 LTD 258- 511210 Longevity 258- 511310 FICA - Employer 258 - 511350 TMRS- Employer 258 - 511410 Health - Employer 258- 511500 Workers' Compensation TOTAL Personnel Services Supplies 258 - 521000 Operating Supplies 258- 521100 Office Supplies 258- 521300 Motor Vehicle Supplies 258- 521600 Equip Maint Supplies TOTAL Supplies City Support Services 258- 532400 Computer Fees 6 Licenses TOTAL City Support Services Utility Services 258 - 533330 Telephone /Internet 258- 533500 Vehicle Fuel TOTAL Utility Services Operations Support 258- 534100 Advertising 258- 534200 Printing 6 Binding TOTAL Operations Support Staff Support 258- 535100 Uniforms 258 - 535300 Memberships 258 - 535400 Publications 258- 535500 Training /Travel Staff 258- 535500.Training /Travel B.O.A. 258 - 535510 Meeting Expenses 258- 535600 Professional Certification TOTAL Staff Support PAGE ---------- )(-------- 2014 -2015 -- PROJECTED CITY ADMIN. ADO YEAR END RECOMMENDED BU 305,782 308,266 341,749 251,344 341,749 378,192 0 0 287 287 0 2,000 678 703 1,059 574 1,059 1,172 5,450 6,409 7,507 9,475 7,507 8,852 22,880 23,052 26,758 19,230 26,758 29,762 48,521 49,145 54,944 39,174 54,944 63,152 39,113 41,075 45,550 34,382 45,550 53,079 820 1,028 1,105 840 840 1,527 423,245 429,678 478,959 355,307 478,407 537,736 448 439 500 198 500 500 1,475 1,355 1,500 869 1,500 2,000 0 0 188 0 188 188 75 47 250 50 250 250 1,998 1,841 2,438 1,117 2,438 2,938 595 0 0 0 0 0 595 0 0 0 0 0 0 0 270 266 270 0 5,919 6,219 6,500 4,773 6,500 6,500 5,919 6,219 6,770 5,039 6,770 6,500 0 0 200 0 200 200 561 1,586 1,500 898 1,500 2,000 561 1,586 1,700 898 1,700 2,200 1,130 1,344 2,000 834 2,000 2,000 446 125 361 361 350 350 73 915 500 184 500 2,400 1,561 3,249 5,300 3,137 5,300 5,300 0 0 13 ( 12) 300 300 451 0 39 15 200 200 110 287 300 110 300 300 3,771 5,921 8,513 4,628 8,950 10,850 103 7 -31 -2014 01:37 PM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES City Assistance Professional Services 258 - 541300 Other Consl /Prof Services TOTAL Professional Services Rental /Leasing Operating Equipment 258- 571000 Furniture & Fixtures 258 - 571200 Vehicles &Access. LESS $5,000 258- 571300 Computer & Periphe. < $5,000 TOTAL Operating Equipment Capital Outlay TOTAL INSPECTIONS C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU 0 0 0 46 46 0 0 0 0 46 46 0 0 545 3,000 0 0 0 0 0 0 0 430 430 0 545 3,430 430 436,088 445,789 501,810 367,464 104 3,000 520 501,741 588,744 DEPARTMENT: 259 MARSHAL'S OFFICE FUND: 101 GENERAL FUND VISION STATEMENT Creating a safe, healthy community where people chose to work and live, now and in the future. MISSION STATEMENT The Marshal's Office comprised of Warrants, Code Enforcement, and Sanitarian takes pride in: ➢ Providing information ➢ Treating people fairly ➢ Effective communication with customers ➢ Providing quality service by knowing our jobs GOALS AND OBJECTIVES • To provide effective security for the Judiciary, Court personnel, and visitors to the court. • To compel compliance in the neighborhoods through effective environmental, health, and code enforcement. • To train deputies to perform their tasks /duties entrusted to them in a safe and effective manner. • To be effective through communication and cooperation with other City departments, and with Local, State, and National agencies. • To promote the integrity of the Marshal's Office and its personnel. 105 MARSHAL'S OFFICE DEPARTMENT DESCRIPTION The Marshal's Office was created October 1, 2008. Through this act, the Marshal's Office has the authority to arrest violators of the city and state laws, and to enforce city ordinances and court orders. The deputies and code enforcement officers can issue citations for violations. The department's sworn personnel are recognized as Law Enforcement Officers by the State of Texas and the Texas Commission on Law Enforcement. The Marshal's Office is comprised of the Warrants, Sanitarian and Code Enforcement Division. The Marshal's Office is staffed by a City Marshal, three deputies assigned to warrants and court security, two code enforcement officers, a department clerk, and one Sanitarian. The Warrant division diligently provides for the safety and security of the Court, Judges and staff; executes warrants of arrest, subpoenas, summons and other legal process. The Deputies will relentlessly pursue and bring to justice those persons with outstanding warrants in order to ensure compliance and accountability. The City Code Enforcement and Sanitarian divisions will enforce laws that fall under the Texas Litter Abatement Act, Texas Water Code, Texas Health and Safety Code, and local City Ordinances. ORGANIZATIONAL CHART 106 MARSHAL'S OFFICE MARSHAL'S OFFICE 2012 -13 2013 -14 2014 -15 Marshal 1 1 1 Deputy Marshal Lieutenant 1 1 1 Sanitarian 1 1 1 Code Enforcement Officer 2 2 2 Deputy Marshal Corporal 1 1 1 Deputy Marshal 1 1 1 Administrative Assistant 1 1 1 Total Personnel 8 8 8 COMMISSIONS 2012 -13 2013 -14 2014 -15 Marshal's Office 4 4 4 TOTAL COMMISSIONS 4 6 6 PERFORMANCE INDICATORS Warrants Issued 2012 -13 2013 -14 2014 -15 Workload Actual Estimate Budget Warrants Issued 3,177 3,100 3,500 Code Enforcement Violation Notices Sent 1,613 1,800 2,100 Citizen Complaints 697 750 751 Food Establishment Inspections 281 350 350 Warrants Cleared 4,687 3,850 4,700 Code Enforcement Issues Resolved 393 460 500 without notice 10,183 12,000 17,700 Bandit Signs Removed 1,304 1,500 1,500 Food Handler Permits 868 950 950 Personnel 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel $538,428 $554,092 $574,003 Supplies 1,024 3,890 6,400 Utility Services 15,488 16,000 16,000 Operations Support 707 2,000 3,500 Staff Support 5,403 9,200 14,800 City Assistance 0 0 2,500 Maintenance Services 10,183 12,000 17,700 Operating Equipment 10,452 6,650 19,700 Capital Outlay 0 32,121 8,000 Total $581,675 $635,953 $662,603 107 MARSHAL'S OFFICE PROGRAM JUSTIFICATION AND ANALYSIS The FY 2014 -15 Budget will increase 4.2% from the FY 2013 -14 year end estimates by purchasing a new laptop and tablets for field work and to develop a code enforcement program for ticket writers. 1W. 7 -31 -2014 01:37 PM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES MARSHAL'S OFFICE Personnel Services 259 - 511110 Regular 259 - 511120 Overtime 259 - 511180 LTD 259 - 511210 Longevity 259 - 511220 Clothing Allowance 259 - 511230 Certification Allowance 259- 511310 FICA - Employer 259 - 511350 TMRS- Employer 259 - 511410 Health - Employer 259 - 511500 Worker' Compensation TOTAL Personnel Services Supplies 259 - 521000 Operating Supplies 259 - 521100 Office Supplies 259 - 521200 Medical /Chem Supplies 259 - 521300 Motor Vehicle Supplies 259- 521600 Equip Maint Supplies TOTAL Supplies Utility Services 259- 533500 Vehicle Fuel TOTAL Utility Services Operations Support 259 - 534200 Printing 6 Binding TOTAL Operations Support Staff Support 259- 535100 Uniforms 259- 535200 AWARDS 259 - 535300 Memberships 259- 535400 Publications 259 - 535500 Training /Travel 259- 535510 Meeting Expenses TOTAL Staff Support City Assistance 259 - 537100 Medical Services 259 - 537800 Crime /Fire Prevention TOTAL City Assistance 2011 -2012 ACTUAL C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 ( -- - 2013 -2014 2012 -2013 CURRENT Y -T -D ACTUAL BUDGET ACTUAL PAGE ---------- )(-------- 2014 -2015 -- PROJECTED CITY ADMIN. ADO YEAR END RECOMMENDED BU 364,665 375,723 383,206 308,209 383,206 388,644 827 846 3,000 1,065 950 4,,000 1,118 1,189 1,188 912 1,188 1,205 9,791 10,449 11,656 13,760 11,656 13,826 5,979 5,845 5,845 4,881 5,854 5,845 2,470 2,801 3,380 2,850 3,380 3,770 29,026 30,020 31,219 25,018 31,219 31,801 58,915 60,902 64,192 48,103 64,192 67,478 43,768 46,594 49,131 40,945 49,131 53,079 3,451 4,059 4,280 3,316 3,316 4,355 520,010 538,428 557,097 449,060 554,092 574,003 392 600 600 25 400 2,500 1,574 345 2,000 941 1,500 2,000 0 0 400 0 300 0 563 0 1,540 405 1,540 1,600 561 80 300 0 150 300 3,091 1,024 4,840 1,371 3,890 6,400 15,363 15,448 16,000 7,904 16,000 16,000 15,363 15,448 16,000 7,904 16,000 16,000 1,478 707 3,500 919 2,000 3,500 1,478 707 3,500 919 2,000 3,500 0 0 300 0 200 3,000 0 0 0 0 0 300 705 0 650 310 550 900 157 0 300 0 200 300 6,280 5,403 9,000 3,355 8,000 10,000 230 0 300 155 250 300 7,372 5,403 10,550 3,819 9,200 14,800 0 30 0 0 0 0 0 0 0 0 0 2,500 0 30 0 0 0 2,500 109 7 -31 -2014 01:37 PM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 (-------- - - - - -- 2013 -2014 2011 -2012 2012 -2013 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL PAGE ---------- )(-------- 2014 -2015 -- PROJECTED CITY ADMIN. ADO YEAR END RECOMMENDED BU Professional Services Maintenance Services 259 - 551700 Abatement /Lot Cleaning 4,252 6,378 10,000 3,446 6,000 10,000 259- 551800 Other Maintenance Agreements 1,645 1,645 3,000 145 3,000 3,500 259 - 551810 Maintenance Agr. - Radios 2,025 2,160 3,000 1,620 3,000 4,200 TOTAL Maintenance Services 7,922 10,183 16,000 5,211 12,000 17,700 Operating Equipment 259 - 571000 Furniture & Fuxtures < $5,000 0 0 2,000 268 650 1,000 259- 571200 Vehicles & Access. LESS $5,00 5,477 0 0 3,555 0 0 259 - 571300 Computer & Periphe. < $5,000 932 1,258 0 1,197 0 8,000 259- 571400 Communication Equip. < $5,000 3,011 0 0 0 0 0 259 - 571800 Equipment Less $5,000 8,547 9,194 6,000 2,335 6,000 10,700 TOTAL Operating Equipment 17,967 10,452 B4O00 7,354 6,650 19,700 Capital Outlay 259 - 581200 Vehicles & Access. OVER $5,00 25,545 0 35,000 28,566 32,121 0 259 - 581300 Computer & Periphe. > $5,000 0 0 0 0 0 8,000 TOTAL Capital Outlay 25,545 0 35,000 28,566 32,121 8,000 TOTAL MARSHAL'S OFFICE 598,748 581,675 650,987 504,204 635,953 662,603 TOTAL PUBLIC SAFETY 8,853,431 9,323,023 9,676,181 7,447,379 9,632,795 10,516,705 DEPARTMENT: PUBLIC WORKS DIVISION: 359 STREETS FUND: 101 GENERAL FUND VISION STATEMENT Provide superior customer service, safe roadways and sidewalks, and traffic experiences for our residents and visitors. MISSION STATEMENT Ensure a safe and inviting community by maintaining and improving our infrastructure through an empowered, engaged, and skilled workforce. I:C1611-11 W'IF_10I exel I1=19I kvl: i • Apply preventative maintenance strategies to extend the life of City streets and reduce unscheduled maintenance. • Plan, design, construct, operate, and maintain traffic functions, traffic control devices, street resurfacing and rehabilitation, street lights, street signs, street sweeping, and crosswalk signals. • Emphasize safety to our employees to reduce preventable accidents. • Provide traffic counts and speed information on specific streets as requested. • Design and prepare street maintenance plans, pothole patching, and sidewalk construction. IQ=17t1A0iyy l=1ki 11911=I* @] NIi9[s]PI The Street Department provides high quality service in design, construction, and renovation of streets and continues to perform services in a customer service first manner to meet the needs of the citizens. Provides safe and efficient movement of the people and goods through a well- designed, operated, and maintained transportation network. Evaluates affordability and efficiency options for providing street maintenance services. Chipping service is provided as requested by the residents. The Street Division assists other departments as needed. PUBLIC WORKS- STREETS ORGANIZATIONAL CHART feral Building Water & rices Streets Fleet Services Maintenance Sewer /Billing Drair Office STREETS 2012 -13 2013 -14 2014 -15 Superintendent of Streets, Fleet & Solid Waste 1 1 1 Street Supervisor 1 1 1 Foreman 1 1 1 Street Worker II 3 3 3 Street Worker II /Sweeper Operator 1 1 1 Street Sweeper Operator 1 1 1 Street Worker 1 6 6 6 TOTAL POSITIONS 141 14 14 PERFORMANCE INDICATORS Street Sweeping hours Number of signs produced Quantity of asphalt purchased (tons) Special projects (Hours) Street centerline miles 1,595.5 2012 -13 2013 -14 2014 -15 Workload /Output Actual Estimate Budget Street Sweeping hours Number of signs produced Quantity of asphalt purchased (tons) Special projects (Hours) Street centerline miles 1,595.5 1,674 1,757 641 673 706 1,037.9 1,088 1,142 3,536.5 3,712 3,898 133.62 135.00 138.00 Annual cost to operate street sweepers (operators and fuel) Cost per ton of asphalt Approved daily budget expenditures for operation 112 $99,200 $104,160 $60 $65 $4,148 $3,893 $109,368 $65 $4,031 2012 -13 2013 -14 2014 -15 Efficiency Actual Estimate Budget Annual cost to operate street sweepers (operators and fuel) Cost per ton of asphalt Approved daily budget expenditures for operation 112 $99,200 $104,160 $60 $65 $4,148 $3,893 $109,368 $65 $4,031 PUBLIC WORKS- STREETS Hours spent on roadway maintenance Hours spent on traffic control device maintenance and repair 4,738 4,974 773 811 5,223 2012 -13 2013 -14 2014 -15 Effectiveness Actual Estimate Budget Hours spent on roadway maintenance Hours spent on traffic control device maintenance and repair 4,738 4,974 773 811 5,223 Personnel 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel $656,431 $675,005 Supplies 5,263 7,150 Utility Services 143,229 136,200 Staff Support 6675 8,880 City Assistance 0 500 Professional Services 0 0 Maintenance Services 134,485 160,400 Rental Equipment 0 450 Operating Equipment 5,444 10,564 Capital Outlay 0 103,898 Total $951,528 $1,103,047 PROGRAM JUSTIFICATION AND ANALYSIS $698,489 7,100 136,200 10,030 500 40,000 135,400 200 300 28,000 $1,056,219 The FY 2014 -15 Budget will decrease by 4.2% from the FY 2013 -14 year end estimates. The decrease is due to the completion of the new lighted crosswalk in front of Clemens High School and the purchase of two vehicles in FY 2013 -14. These completed projects are partially offset by the purchase of another replacement vehicle in FY 2014 -15. 113 7 -31 -2014 01:37 PM 101 - GENERAL FUND PUBLIC ENVIRONMENT EXPENDITURES STREETS Personnel Services 359- 511110 Regular 359 - 511120 Overtime 359 - 511180 LTD 359- 511210 Longevity 359- 511230 Certification Allowance 359 - 511310 FICA - Employer 359 - 511350 TMRS- Employer 359 - 511410 Health - Employer 359 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 359 - 521000 Operating Supplies 359 - 521100 Office Supplies 359 - 521200 Medical /Chem Supplies 359 - 521300 Motor Veh. Supplies TOTAL Supplies City Support Services Utility Services 359 - 533200 Electric Utility Service 359 - 533410 Water Utility Service 359- 533500 Vehicle Fuel TOTAL Utility Services Operations Support Staff Support 359 - 535100 Uniforms 359 - 535200 Awards 359- 535300 Memberships 359 - 535500 Training /Travel 359 - 535510 Meeting Expenses 359 - 535600 Professional Certification TOTAL Staff Support City Assistance 359 - 537100 Medical Services TOTAL City Assistance C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 (-------- - - - - -- 2013 -2014 2011 -2012 2012 -2013 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL PAGE ---------- )(-------- 2014 -2015 -- PROJECTED CITY ADMIN. ADO YEAR END RECOMMENDED BU 453,225 441,215 448,652 347,460 448,652 454,321 5,651 3,529 4,900 5,016 4,900 4,900 1,333 1,287 1,391 1,010 1,391 1,408 8,075 9,165 10,758 9,853 10,758 11,458 2,446 2,862 2,700 2,805 2,700 2,700 34,725 33,726 35,432 27,125 35,432 35,919 73,264 71,353 73,388 54,016 73,388 76,764 75,319 76,216 83,830 65,735 83,830 90,566 14,623 17,078 20,176 13,954 13,954 20,453 668,663 656,431 681,227 526,975 675,005 698,489 2,921 3,480 3,500 2,302 3,500 3,500 250 296 300 302 350 300 867 668 1,500 941 1,500 1,500 718 819 1,800 1,531 1,800 1,800 4,755 5,263 7,100 5,076 7,150 7,100 84,012 83,316 73,000 49,949 85,000 85,000 993 1,240 1,000 854 1,200 1,200 52,720 58,674 50,000 37,497 50,000 50,000 137,725 143,229 124,000 88,300 136,200 136,200 5,454 5,345 6,000 5,724 6,000 7,150 0 39 200 0 200 200 0 141 180 0 180 180 645 463 1,500 734 1,500 1,500 551 422 600 342 600 600 311 265 400 181 400 400 6,960 6,675 8,880 6,981 8,880 10,030 0 0 500 0 500 500 0 0 500 0 500 500 114 7 -31 -2014 01:37 PM 101 - GENERAL FUND PUBLIC ENVIRONMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU Professional Services 359 - 541310 Contractual Services 0 0 30,000 0 0 40,000 TOTAL Professional Services 0 0 30,000 0 0 40,000 Maintenance Services - 359 - 551100 Building Maintenance 3,701 2,137 3,900 75 3,900 3,900 359 - 551400 Minor & Other Equip Maint 1,303 1,412 1,500 264 1,500 1,500 359- 551600 Street Maintenance Materials 149,734 130,936 139,800 119,273 155,000 130,000 TOTAL Maintenance Services 154,738 134,485 145,200 119,612 160,400 135,400 - Rental /Leasing 359- 561100 Rental- Equipment 0 0 400 415 450 200 TOTAL Rental /Leasing 0 0 400 415 450 200 Operating Equipment 359- 571000 Furniture & Fixtures 0 0 200 310 310 300 359 - 571200 Vehicles & Access under $5,00 0 0 0 5,754 5,754 0 359 - 571750 Street Crossing Minor Imprvmn 0 0 0 33,392 0 0 359 - 571800 Equipment under $5,000 3,486 5,444 4,500 4,470 4,500 0 TOTAL Operating Equipment 3,486 5,444 4,700 43,926 10,564 300 Capital Outlay 359 - 581200 Vehicles & Access. OVER $5,00 0 0 64,500 57,863 64,500 28,000 359- 581750 Street Crossing Improvements 0 0 33,498 0 33,498 0 359 - 581800 Equipment over $5,000 0 0 5,900 5,900 5,900 0 TOTAL Capital Outlay 0 0 103,898 63,763 103,898 28,000 TOTAL STREETS 976,327 951,528 1,105,905 855,048 1,103,047 1,056,219 TOTAL PUBLIC ENVIRONMENT 976,327 951,528 1,105,905 855,048 1,103,047 1,056,219 115 THIS PAGE INTENTIONALLY LEFT BLANK 116 DEPARTMENT: 460 PARKS, RECREATION AND COMMUNITY SERVICES FUND: 101 GENERAL FUND VISION STATEMENT Through the provision of exceptional parks and recreational facilities, enhance the quality of life, nurture health and well- being, promote a sense of community and kinship, and contribute life -long learning, leisure, and recreational opportunities for the residents of the City of Schertz. IlyiIRIA If] &]IF- A94►yi14►110 Provide safe, enjoyable, and attractive parks and facilities; provide diverse programs and responsive services to residents of all ages; preserve, protect and enhance our open spaces; and, provide park development that will enhance health, happiness, and morale accomplished through pride of ownership, forward thinking, and commitment to excellence in customer service. GOALS AND OBJECTIVES • Continue to develop a system of parks, open space, recreational facilities, and leisure services that will meet the needs of an expanding community. • Implement the on -going Parks and Open Space Master Plan recommendations and priorities to keep pace with the needs of an expanding community. • Complete the approved (and budgeted) Capital Improvement Program for park projects. • Continue the development of trails and greenbelts to improve connectivity among parks, neighborhoods, churches, schools, public facilities, and municipal buildings. • Provide recreational and leisure opportunities to City of Schertz residents of all ages through the provision of high quality parks and recreational facilities. 117 PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT DESCRIPTION The Parks, Recreation, and Community Services department oversees the maintenance and management of approximately 400 acres of park land, to include the maintenance of municipal facilities, creek ways, swimming pools, graffiti removal, park irrigation systems, trails, restrooms, pavilions, open space, playground equipment, benches, picnic tables, lighting, mowing contracts oversight, and oversight of athletic field maintenance by sports associations (Buffalo Valley Youth Association and Schertz Youth Soccer Alliance). Conducts community -wide tree planting and beautification programs. Acquires, designs, constructs, and renovates existing and additional park land and facilities. Provides citizen input and communication venues utilizing the Parks and Recreation Advisory Board, surveys, and community meetings. Supports seasonal special events. The Director of Parks, Recreation, and Community Services oversees the budgets for the Swimming Pools, Animal Services, Tree Mitigation, and Parkland Dedication. In addition, the Director oversees /manages the contracts with the YMCA of Greater San Antonio for the Recreation Center staffing /programming and Pickrell pool seasonal staffing /programming. ORGANIZATIONAL CHART Pools PARKS, RECREATION & COMMUNITY SERVICES 2012 -13 2013 -14 2014 -15 Director of Parks, Recreation & Community Services 1 1 1 Park Foreman 1 1 1 Parks Manager 1 1 1 Senior Administrative Assistant 1 1 1 Park Worker 1 4 4 4 Seasonal Park Workers 2* 2* 2 TOTAL POSITIONS 10 10 10 *Positions are unfunded. 118 PARKS, RECREATION AND COMMUNITY SERVICES PERFORMANCE INDICATORS Total Acres of Park Land Managed Total Acres of Park Land Managed Per FTE Routine Park Maintenance Hours (net) 379.05 2012 -13 2013 -14 2014 -15 Workload /Outputs Actual Estimate Budget Total Acres of Park Land Managed Total Acres of Park Land Managed Per FTE Routine Park Maintenance Hours (net) 379.05 379.05 389.05 75.81 75.81 77.81 7,171 7,484 7,480 Acres of Contractual Mowing Acres of Athletic Association Maintenance Hours of Community restitution /Volunteer Service Hours of Athletic Association Service 21.6 2012 -13 2013 -14 2014 -15 Efficiency Actual Estimate Budget Acres of Contractual Mowing Acres of Athletic Association Maintenance Hours of Community restitution /Volunteer Service Hours of Athletic Association Service 21.6 21.6 21.6 68.6 71.6 71.6 2,702 2,364 2,350 5,000 5,110 5,219 Cost Benefit for Athletic Association Field Maintenance Cost Benefit for Community Restitution /Volunteer Hours $106,650 $112,420 $114,818 $57,418 $52,008 $51,700 2012 -13 2013 -14 2014 -15 Effectiveness Actual Estimate Budget Cost Benefit for Athletic Association Field Maintenance Cost Benefit for Community Restitution /Volunteer Hours $106,650 $112,420 $114,818 $57,418 $52,008 $51,700 Personnel 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel $498,800 $489,556 $536,789 Supplies 33,078 41,905 41,905 Utility Services 154,940 144,220 143,800 Operations Support 0 250 250 Staff Support 7,146 8,473 8,473 Professional Services 43,399 35,190 72,000 Maintenance Services 14,044 23,000 20,000 Rental /Leasing 42,969 44,000 39,600 Operating Equipment 2,522 1,043 2,000 Capital Outlay 0 0 60,000 Total $796,899 $771,873 $924,817 1 PARKS, RECREATION AND COMMUNITY SERVICES PROGRAM JUSTIFICATION AND ANALYSIS The FY 2014 -2015 Budget increases 19.8% over the FY 2013 -2014 estimates because of the additional landscaping /site improvements that came on line this year including the new Animal Adoption Center, Skate Park, and Veterans Memorial Plaza. The Department is also acquiring additional park acreage at Cypress Point (10 acres) within the next budget year. In addition, the department will be replacing a truck. 120 7 -31 -2014 01:37 PM 101 - GENERAL FUND PARKS & RECREATION EXPENDITURES PARKS Personnel Services 460 - 511110 Regular 460 - 511120 Overtime 460 - 511180 LTD 460 - 511210 Longevity 460 - 511230 Certification Allowance 460 - 511240 Allowances 460 - 511310 FICA - Employer 460 - 511350 TMRS- Employer 460 - 511410 Health - Employer 460 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 460 - 521000 Operating Supplies 460-521100 Office Supplies 460 - 521200 Medical /Chem Supplies 460 - 521400 Plumbing Supplies TOTAL Supplies City Support Services Utility Services 460- 533200 Electric Utility Service 460 - 533300 Telephone 460- 533310 Telephone /Cell Phones 460 - 533410 Water Utility Service 460 - 533500 Vehicle Fuel TOTAL Utility Services Operations Support - 460- 534200 Printing & Binding TOTAL Operations Support Staff Support 460- 535100 Uniforms 460 - 535300 Memberships 460 - 535500 Training /Travel 460 - 535510 Meeting Expenses TOTAL Staff Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 PAGE (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU 330,669 332,568 334,063 241,883 315,832 359,716 7,880 10,207 5,330 10,578 10,500 10,500 1,060 1,100 1,028 739 1,028 1,039 7,622 9,802 10,045 9,557 9,084 9,430 8,286 8,724 11,400 5,978 11,400 11,400 5,400 5,400 5,400 3,115 5,400 0 26,853 27,331 27,978 20,119 28,138 29,869 56,041 57,459 57,530 40,351 57,860 59,415 39,955 41,002 46,060 33,218 46,060 49,762 4,395 5,207 5,236 4,254 4,254 5,658 488,160 498,800 504,070 369,793 489,556 536,789 28,154 28,687 35,000 20,641 35,000 35,000 445 584 550 332 550 550 754 893 2,355 306 2,355 2,355 2,101 2,914 4,000 807 4,000 4,000 31,455 33,078 41,905 22,087 41,905 41,905 53,371 49,884 60,000 37,768 43,776 60,000 0 0 0 79 460 0 0 0 420 239 420 0 66,777 85,168 62,200 45,677 62,200 62,200 21,556 19,888 21,600 10,739 21,600 21,600 141,704 154,940 144,220 94,502 128,456 143,800 0 0 250 0 250 250 0 0 250 0 250 250 3,115 3,859 3,873 2,577 3,873 3,673 830 493 1,250 593 1,250 1,250 3,644 2,492 3,350 2,209 3,350 3,350 303 302 0 0 0 0 7,892 7,146 8,473 5,378 8,473 8,473 121 7 -31 -2014 01:37 PM 101 - GENERAL FUND PARKS & RECREATION EXPENDITURES City Assistance Professional Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 (-------- - - - - -- 2013 -2014 2011 -2012 2012 -2013 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL PAGE ---------- H-- - - - - -- 2014 -2015 -- PROJECTED CITY ADMIN. ADO YEAR END RECOMMENDED BU 460- 541300 Other Consl /Prof Services 3,900 15 5,000 1,940 1,940 2,000 460- 541310 Contract Services 59,240 43,384 33,250 16,860 33,250 70,000 TOTAL Professional Services 63,140 43,399 38,250 18,800 35,190 72,000 Maintenance Services 460- 551100 Building Maintenance 4,662 4,997 4,580 3,268 5,000 4,000 460 - 551400 Minor & Other Equip Maint 7,306 2,785 3,900 1,982 4,000 1,000 460- 551500 Water & Sewer Maintenance 250 247 0 0 0 0 460 - 551600 Street Maintenance Materials 1,220 0 0 0 0 0 460 - 551710 Landscaping 3,899 6,015 9,000 2,366 14,000 15,000 TOTAL Maintenance Services 17,338 14,044 17,480 7,615 23,000 20,000 Rental /Leasing 460 - 561200 Lease Payments - Principal 39,786 42,056 44,000 28,943 44,000 39,600 460- 561200.Lease Payments - Interest 0 913 0 0 0 0 TOTAL Rental /Leasing 39,786 42,969 44,000 28,943 44,000 39,600 Operating Equipment 460 - 571800 Equipment under $5,000 0 2,522 1,100 1,043 1,043 2,000 TOTAL Operating Equipment 0 2,522 1,100 1,043 1,043 2,000 Capital Outlay 460 - 581200 Vehicles & Access. OVER $5,00 0 0 0 0 0 60,000 TOTAL Capital Outlay 0 0 0 0 0 60,000 TOTAL PARKS 789,474 796,899 799,748 548,161 771,873 924,817 122 DEPARTMENT: PARKS, RECREATION, AND COMMUNITY SERVICES DIVISION: 463 POOLS FUND: 101 GENERAL FUND VISION STATEMENT Provide and maintain a well- managed and safe environment for aquatic recreation for the citizens of the City of Schertz. In addition, provide a system of instruction in aquatic safety, recreational swimming, and physical fitness managed by the YMCA of Greater San Antonio. MISSION STATEMENT Provide safe, enjoyable, and attractive pool facilities with safe and diverse aquatic recreational programs that enhance the health and well -being of the residents of Schertz. In addition, accommodate the needs of our citizens through quality aquatic recreational programming. GOALS AND OBJECTIVES • Maintain and develop aquatic programs designed to educate our citizens and to meet the needs of our expanding community. • Maintain a high quality of pool maintenance while providing excellent aquatic recreation and leisure service programs. • Utilize the funding provided in the 2010 Bond Package to design and build a Natatorium in the City of Schertz. DEPARTMENT DESCRIPTION The management and maintenance of two (2) outdoor pools including the maintenance of swimming facilities, pumping systems, and related aquatic programs designed to encourage safe use and professional management of these facilities. Provide citizen input and communication venues utilizing the Parks and Recreation Advisory Board, surveys, and community meetings. 123 POOL ORGANIZATIONAL CHART PERFORMANCE INDICATORS Revenue per year 2012 -13 2013 -14 2014 -15 Workload /Outputs Actual Estimate Budget Revenue per year 28,775 28,800 28,800 Days open per year 68 67 67 In -House Pool Renovation Hours 40 30 30 Daily Admissions Northcliffe Pool 4,892 4,900 4,900 Daily Attendees Northcliffe Pool 4437 4,500 4,500 Daily Admissions Schertz Pool 18,273 18,300 18,300 Daily Attendees Schertz Pool 13,666 13,700 13,700 Season Pool Pass Sales 4,925 5,000 5,000 Cost per resident Pool Operation 7.58 7.34 7.12 124 2012 -13 2013 -14 2014 -15 Efficiency Actual Estimate Budget Cost per resident Pool Operation 7.58 7.34 7.12 124 POOL Supplies Utility Services Maintenance Services Total $14,529 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Supplies Utility Services Maintenance Services Total $14,529 $20,700 $20,700 23,869 29,000 29,000 187,971 203,378 203,378 $226,370 $253,078 $253,078 PROGRAM JUSTIFICATION AND ANALYSIS No changes in operations for the FY 2014 -15 Budget. 125 7 -31 -2014 01:37 PM 101 - GENERAL FUND PARKS & RECREATION EXPENDITURES SWIM POOL Personnel Services Supplies 463 - 521000 Operating Supplies 463 - 521100 Office Supplies 463 - 521200 Chem /Med /Lab Supplies 463 - 521600 Equip Maint Supplies. TOTAL Supplies City Support Services Utility Services 463 - 533200 Electric Utility Service 463 - 533410 Water Utility Service TOTAL Utility Services Operations Support Staff Support 463 - 535500 Training /Travel TOTAL Staff Support Maintenance Services 463 - 551100 Building Maintenance 463 - 551400 Minor & Other Equip Maint 463 - 551700 Contract Maintenance TOTAL Maintenance Services Rental /Leasing 463 - 561200 Lease /Purchase Payments TOTAL Rental /Leasing Capital Outlay TOTAL SWIM POOL C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 PAGE (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU 3,322 1,362 5,500 67 0 0 12,528 12,856 14,000 506 311 1,200 16,423 14,529 20,700 838 5,500 5,500 55 0 0 9,259 14,000 14,000 0 1,200 1,200 10,152 20,700 20,700 16,154 15,908 20,000 8,421 20,000 20,000 9,656 7,962 9,000 4,180 9,000 9,000 25,810 23,869 29,000 12,601 29,000 29,000 750 0 925 0 0 0 750 0 925 0 0 0 11 133 500 0 500 500 8,905 7,960 14,000 1,609 14,000 14,000 183,878 179,878 188,878 59,959 188,878 188,878 192,794 187,971 203,378 61,568 203,378 203,378 208 0 500 0 0 0 208 0 500 0 0 0 235,985 226,370 254,503 84,321 253,078 253,078 126 DEPARTMENT: PUBLIC AFFAIRS DIVISION: 464 EVENT FACILITIES FUND: 101 GENERAL FUND VISION STATEMENT To offer superior facilities for meetings, banquets and other community and public events in a convenient, flexible and innovative environment while providing exceptional value and service to our customers. MISSION STATEMENT The Schertz Civic Center, Community Center and North Center are properties within the Public Affairs Department which provide quality meeting, education, and entertainment facilities for the enrichment and use of individuals, the community, and the region. The provision of rental space generates income to help offset the cost of operating the facilities. We are committed to excellence, integrity, economy, professionalism, and innovation. GOALS AND OBJECTIVES • Maintain quality Event Facilities to serve our internal and external customers well. • Increase competitiveness by providing enhancements and upgrades to the facilities. • Improve public awareness of the existence and location of public events in the facilities. • Implement new or improve existing event /client resource management processes to enhance functionality and communication. • Increase exposure and maximize target markets through print /media advertising and appropriate association memberships. • Continue to develop partner relationships with ancillary providers to increase revenue stream 127 EVENT FACILITIES DEPARTMENT DESCRIPTION The Event Facilities department performs all duties related to the rental of the Civic and Community Centers. By issuing marketing material as well as direct marketing to specific groups the department goal is to book events all year around as a service to the residential and business communities. This department also handles all contracts with clients to reduce liability to the City. Contracts also serve to track payments and deposits for services and coordinate logistics of items and services specific to each event. When the event is concluded, and inspection is done to assess any damages which would result in a full or partial withholding of the deposit refund. ORGANIZATIONAL CHART EVENT FACILITIES 2012 -13 2013 -14 2014 -15 Civic and Community Centers Coordinator 1 0 0 Events Manager 0 1 1 TOTAL POSITIONS 1 1 1 128 EVENT FACILITIES PERFORMANCE INDICATORS Number of events 1,260 1,095 1,106 2012 -13 2013 -14 2014 -15 Workload /Output Actual Estimate Budget Number of events 1,260 1,095 1,106 Revenue Complimentary use value $249,022 $196,000 $198,000 $43,950 $39,000 $38,000 2012 -13 2013 -14 2014 -15 Efficiency Actual Estimate Budget Revenue Complimentary use value $249,022 $196,000 $198,000 $43,950 $39,000 $38,000 Percentage Revenue to Non - Revenue 88% 83% 84% events 2012 -13 2013 -14 2014 -15 Effectiveness Actual Estimate Budget Percentage Revenue to Non - Revenue 88% 83% 84% events Personnel Services 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel Services $53,453 $57,176 $58,887 Supplies 16,163 16,500 14,500 Utility Services 45,230 50,250 51,400 Operations Support 19,623 12,600 23,311 Staff Support 1,498 2,483 2,448 Professional Services 195 1,600 500 Operating Equipment 0 0 5,000 Total $136,160 $140,609 $156,046 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2014 -15 Budget will increase 11.0% from the FY 2013 -14 year end estimates. Rental revenue decreased from FY 2012 -13 when there was an advertising emphasis on wedding advertisements. The department will reintroduce this advertising campaign as well as place more ads in local magazines and business journals. New operating equipment will also be purchased including window screens and kitchen shelves for the Community Center and lobby seating and gathering room furnishings for the Civic Center. 129 7 -31 -2014 01:37 PM 101 - GENERAL FUND PARKS S RECREATION EXPENDITURES EVENT FACILITIES Personnel Services 464 - 511110 Regular 464 - 511180 LTD 464- 511210 Longevity 464 - 511310 FICA - Employer 464 - 511350 TMRS- Employer 464 - 511410 Health - Employer 464 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 464 - 521000 Operating Supplies 464 - 521050 Ancillary Products 464- 521100 Office Supplies 464- 521200 Medical /Chemical Supplies TOTAL Supplies. Utility Services 464- 533100 Gas Utility Service 464- 533200 Electric Utility Service 464- 533330 Telephone/Internet_ 464- 533410 Water Utility Service TOTAL Utility Services Operations Support 464- 534100 Advertising 464 - 534200 Printing s Binding TOTAL Operations Support Staff Support 464 - 535100 Uniforms 464- 535300 Memberships 464- 535500 Training /Travel 464- 535510 Meeting Expenses TOTAL Staff Support Professional Services 464- 541300 Professional Services 464- 541370 Audio /Visual Services TOTAL Professional Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 (-------- - - - - -- 2013 -2014 - 2011 -2012 2012 -2013 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL PAGE ---------- )(-------- 2014 -2015 -- PROJECTED CITY ADMIN. ADO YEAR END RECOMMENDED BU 45,314 42,661 43,365 33,506 43,365 44,232 128 132 134 97 134 137 90 210 330 330 330 450 3,245 3,260 3,343 2,563 3,343 3,418 6,625 6,703 6,873 4,985 6,873 7,253 358 413 3,071 243 3,071 3,317 80 73 79 60 60 80 55,840 53,453 57,195 41,784 57,176 58,887 4,800 4,660 5,000 3,197 5,000 4,000 7,626 10,472 10,000 6,057 10,000 10,000 508 895 1,500 634 1,000 500 0 136 500 76 500 0 12,934 16,163 17,000 9,963 16,500 14,500 366 439 450 524 450 650 35,825 40,685 42,600 27,423 42,600 42,600 0 0 2,400 1,330 2,400 2,400 4,275 4,106 5,750 3,399 4,800 5,750 40,466 45,230 51,200 32,676 50,250 51,400 11,680 16,423 9,600 9,560 9,600 20,111 3,146 3,200 3,200 434 3,000 3,200 14,826 19,623 12,800 9,994 12,600 23,311 342 0 100 77 100 100 460 393 1,027 833 883 815 731 699 1,000 774 1,000 1,149 463 406 600 195 500 384 1,996 1,498 2,727 1,878 2,483 2,448 150 195 600 220 600 500 0 0 1,000 398 1,000 0 150 195 1,600 618 1,600 500 130 7 -31 -2014 01:37 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2014 PARKS & RECREATION EXPENDITURES (-------- - - - - -- 2013 -2014 -- - - - - -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU Rental /Leasing Operating Equipment 464 - 571000 Furniture and Fixtures < $500 0 0 0 0 0 3,500 464 - 571400 Communication Equip LESS $500 5,000 0 0 0 0 0 464 - 571401 Audio /Visual Equipment 0 0 0 0 0 1,500 TOTAL Operating Equipment 5,000 0 0 0 0 5,000 Capital Outlay TOTAL EVENT FACILITIES 131,211 136,160 142,522 96,914 140,609 156,046 131 THIS PAGE INTENTIONALLY LEFT BLANK 132 DEPARTMENT: 665 LIBRARY FUND: 101 GENERAL FUND VISION STATEMENT Wisdom from yesterday, knowledge for today, dreams for tomorrow. MISSION STATEMENT The Schertz Public Library promotes the love of reading and the joy of discovery for persons of all ages, provides information and learning resources in a variety of formats for both education and leisure, and supports our customers in their life -long learning pursuits. The Public Library Association has identified eighteen of the most common clusters of services offered by public libraries and defined them as "service responses." The Schertz Public Library has chosen the following service responses as priorities. • Create Young Readers: Early Literacy Preschool children will have programs and services designed to ensure that they will enter school ready to learn to read, write, and listen. • Satisfy Curiosity: Lifelong Learning Residents will have the resources they need to explore topics of personal interest and continue to learn throughout their lives. • Stimulate Imagination: Reading, Viewing and Listening for Pleasure Residents who want materials to enhance their leisure time will find what they want when and where they want them and will have the help they need to make choices from among the options. • Connect to the Online World: Public Internet Access Residents will have high -speed access to the digital world with no unnecessary restrictions or fees to ensure that everyone can take advantage of the ever - growing resources and services available through the Internet. 133 LIBRARY • Make Informed Decisions: Health, Wealth, and Other Life Choices Residents will have the resources they need to identify and analyze risks, benefits, and alternatives before making decisions that affect their lives. • Visit a Comfortable Place Residents will have safe and welcoming physical places to meet and interact with others or to sit quietly and read and will have open and accessible virtual spaces that support social networking. GOALS • Develop training modules for electronic resources, Polaris, and customer service for staff and volunteers; modules to be added to the City's online training site. • Foster a team environment in which staff members enjoy their work, support one another, and know their contribution is valued, which ultimately ensures good customer service. • Carry out a needs assessment to obtain customer feedback on library materials and services. • Complete the Edge Initiative for Public Library Technology assessment to establish benchmarks for the library. • Revise and /or update web site and social media applications to improve usability and interactivity. • Improve the collection and acceptable items -to- customer ratio by adding and weeding titles in a variety of formats including electronic materials. • Maintain or expand great programming offerings based on results of needs assessment. • Review and update policies and procedures relating to circulation and collection development with an eye toward improving the customers' ability to do business with us and to ensure we provide good customer service. • Increase the number of staff members to provide effective programming, to assist patrons in the use of the facility, to allow for adequate staffing during trainings, illnesses, and absences throughout the year and to allow ample amounts of time to plan and coordinate programs. • Increase the number of databases, online services and digital offerings to our customers. • Develop volunteer program and recruit and train volunteers to help with library tasks. 134 LIBRARY DEPARTMENT DESCRIPTION The Schertz Public Library: • Supports life -long learning, literacy and recreation by developing and maintaining a wide variety of library materials in print, audiovisual and digital formats for users of all ages; • Encourages the love of reading and learning by providing story time and special event programs for infants, children and teens, as well as winter and summer reading programs; • Enriches the lives of adults by providing instructional and recreational programming in high- interest areas such as computers and computer software, e- readers, health and fitness, financial planning, crafts, and literature; • Provides public access to technology including computers, the Internet, Wi -Fi and printers, as well as to online employment, business and educational resources; • Provides answers and information to telephone, email, and in- person queries; • Provides meeting and study space to individuals and community 1000&2 • Provides access to a number of services such as Inter - Library Loan (ILL), faxing, scanning and tax forms, and • Actively cooperates and interacts with other libraries in the region to share ideas and stay current in library practices. The library participates in CTLS, Inc. (Connecting Texas Libraries Statewide), a non - profit corporation that sponsors continuing education programs for library staff and encourages library usage and support by Texas residents. The library's primary service area includes the City of Schertz, the City of Selma, the City of Cibolo and Guadalupe County. 135 LIBRARY ORGANIZATION CHART Library LIBRARY 2012 -13 2013 -14 2014 -15 Library Director 1 1 1 Assistant Director 1 0 0 Adult Services Librarian 1 1 1 Youth Services Librarian 1 1 1 Virtual Services Librarian 0 1 1 Library Technical Assistant 1 1 1 Library Clerk II 4 4 4 Part -time Library Clerk 1 (20 hours) 3 3 5 Part -time Library Clerk 1 (10 hours) 2 2 2 Part -time Processing Clerk (20 hours) 1 1 1 Part -time Shelving Clerk (20 hours) 1 1 1 Part -time Children's Programming Clerk (20 hours) 1 1 1 Part -time Library Page (10 hours) 2 2 2 TOTAL POSITIONS 21 21 21 136 1 ! � PERFORMANCE INDICATORS Service population* 2012 -13 2013 -14 2014 -15 Input Actual Estimate Budget Service population* 80,183 86,162 89,500 Total Staffing FTE 14 14 14 Circulation Staffing FTE 7 7 7 Total Operating Budget ** 830,149 847,530 863,514 Total Materials Collection 86,221 91,000 94,000 Registered Borrowers 31,658 31,000 32,500 Materials Budget 73,732 85,130 89,500 Circulation per Capita 2012 -13 2013 -14 2014 -15 Workload /Output Actual Estimate Budget Circulation per Capita 5.05 4.74 4.57 Library Visits per Capita 3.18 2.97 2.91 Program Attendance per Capita 0.16 .16 .16 Collection Turnover Rate 4.69 4.48 4.35 Total Circulation 404,691 408,000 409,000 Total Library Visits 254,633 256,000 260,000 Total Program Attendance 12,581 14,000 14,600 *Service population determined by Texas State Library * *Does not include capital items Cost per Person Served Cost per Circulation Circulation per Circulation FTE 10.35 2012 -13 2013 -14 2014 -15 Efficiency Actual Estimate Budget Cost per Person Served Cost per Circulation Circulation per Circulation FTE 10.35 9.84 9.65 2.05 2.08 2.11 57,813 58,286 58,429 Percentage of Service Population With Library Cards 2012 -13 2013 -14 2014 -15 Effectiveness Actual Estimate Budget Percentage of Service Population With Library Cards 39.48 35.98 36.31 Materials Expenditures per Capita .92 .99 1.00 Materials Expenditures as a Percentage of Operating Budget (Striving for 20 %) 8.88 10.04 10.36 Items per Capita (Striving for 3 items per Capita) 1.08 1.06 1.05 137 LIBRARY Personnel Services 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel Services $681,903 $679,890 $677,251 Supplies 10,981 12,000 12,000 Utility Services 55,857 54,260 56,500 Operations Support 3,020 2,700 3,000 Staff Support 1,916 5,020 6,345 Professional Services 2,140 2,190 2,300 Maintenance Services 600 2,400 0 Operating Equipment 73,732 85,570 89,500 Total $830,149 $844,030 $846,896 a:Z0Zr] :L1►Ti011,911I9L Al[s]►l,1>•U7_LI_1A&i&I The FY 2014 -15 Budget will increase 0.3% from the FY 2013 -14 year end estimates. There are no change in operations. 138 7 -31 -2014 01:37 PM 101 - GENERAL FUND CULTURAL EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST. 2014 PAGE (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU LIBRARY Personnel Services 665 - 511110 Regular 512,013 498,880 489,029 369,493 489,029 487,069 665 - 511120 Overtime 892 665 1,000 1,495 1,600 1,000 665 - 511180 LTD 1,152 1,204 1,143 849 1,143 1,124 665- 511210 Longevity 12,003 12,503 14,492 15,345 15,345 9,774 665 - 511230 Certification Allowance 600 1,800 1,800 1,454 1,800 1,800 665 - 511240 Allowances 462 0 0 0 0 0 665- 511310 FICA - Employer 38,541 37,558 38,733 28,378 38,733 38,223 665 - 511350 TMRS- Employer 77,371 76,552 77,267 55,926 77,267 77,669 665- 511410 Health - Employer 49,455 51,854 54,248 40,121 54,248 59,714 665 - 511500 Workers' Compensation 777 888 944 725 725 878 TOTAL Personnel Services 693,266 681,903 678,656 513,785 679,890 677,251 Supplies 665 - 521000 Operating Supplies 6,861 8,602 9,000 6,912 9,000 9,000 665 - 521100 Office Supplies 2,564 2,379 3,000 1,825 3,000 3,000 TOTAL Supplies 9,425 10,981 12,000 8,737 12,000 12,000 City Support Services Utility Services 665 - 533100 Gas Utility Service 1,341 1,958 2,500 3,525 3,700 3,500 665 - 533200 Electric Utility Service 41,445 45,043 40,000 26,300 42,000 45,000 665- 533330 Telephone /Internet 0 0 1,060 0 1,060 0 665 - 533410 Water Utility Service 8,321 8,856 7,500 3,854 7,500 8,000 TOTAL Utility Services 51,107 55,857 51,060 33,680 54,260 56,500 Operations Support 665 - 534000 Postage 0 1,520 2,000 634 1,200 1,500 665- 534200 Printing S Binding 1,157 1,500 1,500 0 1,500 1,500 TOTAL Operations Support 1,157 3,020 3,500 634 2,700 3,000 Staff Support 665 - 535100 Uniforms 210 241 500 161 400 500 665 - 535200 Awards 0 276 300 300 300 300 665 - 535300 Memberships 790 560 1,000 653 880 1,205 665 - 535500 Training /Travel 174 715 3,700 1,454 3,000 3,900 665 - 535510 Meeting Expenses 381 123 440 168 440 440 TOTAL Staff Support 1,555 1,916 5,940 2,737 5,020 6,345 139 7 -31 -2014 01:37 PM 101 - GENERAL FUND CULTURAL EXPENDITURES C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU Professional Services 665 - 541300 Other Consl /Prof Services 1,200 0 0 0 0 0 665 - 541365 Courier /Delivery Services 2,140 2,140 2,350 2,190 2,190 2,300 TOTAL Professional Services 3,340 2,140 2,350 2,190 2,190 2,300 Maintenance Services 665 - 551600 Other Maintenance Agreements 2,400 600 2,400 0 2,400 0 TOTAL Maintenance Services 2,400 600 2,400 0 2,400 0 Operating Equipment 665 - 571000 Furniture & Fixtures < $5,000 0 0 1,500 1,344 1,500 0 665 - 571300 Computer & Periphe. < $5000 0 215 0 0 0 0 665 - 571400 Library Materials 59,102 73,516 79,070 66,653 64,070 69,500 TOTAL Operating Equipment 59,102 73,733 60,570 67,997 85,570 69,500 Capital Outlay TOTAL LIBRARY 821,351 B30,149 B36,476 629,760 B44,030 646,896 TOTAL CULTURAL B21,351 B30,149 B36,476 629,760 644,030 846,696 140 DEPARTMENT: MARSHAL'S OFFICE DIVISION: 762 ANIMAL SERVICES FUND: 101 GENERAL FUND VISION STATEMENT Envision a community that embraces the mutual benefit of the human - animal bond by providing superior service to the public. Encourage positive communication to the public by promoting education, safety, health, and recreation for animals. Advocate humane, compassionate treatment of animals to reduce homelessness by having employees who take pride of their role in the community. Our goal is to promote responsible pet ownership and to prevent the spread of animal borne diseases. In addition, we will provide services, care, registration, animal control and public safety for our community, as well as serve as a disaster relief center during times of emergency. We strive to promote adoptions of healthy, non - aggressive animals to the public and to work with approved rescue organizations, while providing temporary shelter for stray, unwanted or homeless animals. GOALS AND OBJECTIVES • To educate the community in public safety and humane issues regarding animals. • To enforce the City ordinances and State statues pertaining to animals. • To assist the public in resolving animal issues. • To rp otect the safety and welfare of the citizens and animals of this community. • To rp event the spread of animal illnesses and other zoonotic diseases. • To improve the co- existence of animals humans. • To strengthen the relationship with volunteers. • To rp ovide a Texas Department of State Health Services approved quarantine facility for control and eradication of rabies. 141 ANIMAL SERVICES DEPARTMENT DESCRIPTION Animal Services Officers respond to calls for service in an area of approximately 35 square miles, with a population of over 50,500 including Joint Base San Antonio - Randolph AFB. They are responsible for the enforcement of State laws and City ordinances regarding care and treatment of animals. Animal Services Officers ensure public health and safety through disease and population control, while meeting the community's expectations for both. Provide daily care for animals housed at the animal facility, daily cleaning and disinfection of all animal cages, bedding, and feeding areas used by the animals. Hire qualified, caring employees and provide training to maintain certifications, ensure a competent workforce and retain employees. Promote humane treatment of animals by enforcing laws and educating the public. Promote responsible pet ownership through community outreach programs and animal placement programs. ORGANIZATIONAL CHART ANIMAL SERVICES 2012 -13 2013 -14 2014 -15 Manager 1 1 1 Officer 5 4 4 Kennel Technician 0 3 4 TOTAL POSITIONS 6 8 9 142 ANIMAL SERVICES PERFORMANCE INDICATORS Animals brought in by staff Animals brought in by public Calls for service per year Animals saved via adoption, redemption, or transfer 989 2012 -13 2013 -14 2014 -15 Workload /Output Actual Estimate Budget Animals brought in by staff Animals brought in by public Calls for service per year Animals saved via adoption, redemption, or transfer 989 880 934 250 225 237 1,326 1,184 1,255 894 695 794 Training cost per staff member $1,000 $1,000 $1,000 2012 -13 2013 -14 2014 -15 Efficiency Actual Estimate Budget Training cost per staff member $1,000 $1,000 $1,000 /GTi1I'i t NIfga=I 2012 -13 2013 -14 2014 -15 Effectiveness Actual Estimate Budget /GTi1I'i t NIfga=I Personnel 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel $260,481 $316,492 $308,854 Supplies 23,792 30,700 37,883 Utility Services 12,372 27,239 46,840 Operations Support 347 1,000 1,000 Staff Support 8,052 9,450 11,390 City Assistance 13,328 12,000 17,550 Professional Services 13,560 31,110 21,500 Maintenance Services 4,117 23,200 23,200 Operating Equipment 5,912 12,000 11,500 Capital Outlay 0 0 21,000 Total $341,961 $463,541 $505,717 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2014 -15 Budget will increase 9.1% from the FY 2013 -14 year end estimates. This increase is due to the full year funding of the larger Animal Adoption Center. It also reflects the purchase of an Animal Adoption Trailer as long as the City receives at least $9,000 in donations to put toward this capital purchase. 143 7 -31 -2014 01:37 PM 101 - GENERAL FUND HEALTH EXPENDITURES ANIMAL SERVICES Personnel Services 762- 511110 Regular 762 - 511120 Overtime 762 - 511180 LTD 762 - 511210 Longevity 762- 511220 Clothing Allowance 762 - 511230 Certification Allowance 762- 511310 FICA - Employer 762 - 511350 TMRS- Employer 762- 511410 Health - Employer 762 - 511500 Workers, Compensation TOTAL Personnel Services Supplies 762 - 521000 Operating Supplies 762 - 521100 Office Supplies 762 - 521200 Medical /Chem Supplies 762 - 521300 Motor Veh. Supplies TOTAL Supplies Utility Services 762 - 533100 Gas Utility Service 762- 533200 Electric Utility Service 762 - 533300 Telephone 762 - 533310 Telephone /Cell Phones 762 - 533410 Water Utility Service 762- 533500 Vehicle Fuel TOTAL Utility Services Operations Support 762 - 534200 Printing S Binding TOTAL Operations Support Staff Support 762 - 535100 Uniforms 762 - 535300 Memberships 762 - 535500 Training /Travel 762 - 535510 Meeting Expenses 762 - 535600 Professional Certification TOTAL Staff Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 PAGE (-------- - - - - -- 20.13 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU 180,564 174,880 204,763 140,363 204,763 200,112 7,715 7,142 8,500 10,449 8,500 8,500 538 533 616 343 616 529 2,193 2,338 3,188 3,136 3,188 2,240 480 0 3,240 0 3,240 5,200 2,950 1,750 3,900 525 3,900 3,250 14,453 14,058 17,334 11,753 17,334 16,777 29,870 28,889 35,643 22,453 35,643 35,598 29,070 27,881 36,848 19,368 36,848 33,174 2,853 3,011 3,594 2,460 2,460 3,474 270,685 260,481 317,626 210,851 316,492 308,854 12,539 12,765 15,600 17,141 15,950 21,147 1,102 1,204 2,000 0 2,000 2,000 9,667 9,824 13,000 7,330 13,000 14,736 0 0 100 0 100 0 23,308 23,792 30,700 24,471 31,050 37,883 289 308 0 241 149 0 2,002 3,042 8,440 7,304 15,000 27,000 0 0 0 79 0 0 0 0 420 239 420 0 2,136 2,860 5,670 2,410 5,670 13,440 6,550 6,161 6,000 5,532 6,000 6,400 10,977 12,372 20,530 15,806 27,239 46,840 0 347 1,000 0 1,000 1,000 0 347 1,000 0 1,000 1,000 3,288 2,110 3,000 1,894 3,000 3,840 150 150 500 0 500 500 5,023 5,722 6,000 2,679 5,000 6,000 181 70 200 0 200 300 0 0 750 0 750 750 8,643 8,052 10,450 4,573 9,450 11,390 144 7 -31 -2014 01:37 PM 101 - GENERAL FUND HEALTH EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 PAGE (-------- - - - - -- 2013 -2014 ---------- - - - - -H -- - - - - -- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU City Assistance 762 - 537100 Medical Services 10,958 13,328 17,550 6,498 12,000 17,550 TOTAL City Assistance 10,958 13,328 17,550 6,498 12,000 17,550 Professional Services 762 - 541300 Other Consl /Pro£ Services 0 1,397 0 15,610 15,610 0 762 - 541310 Contrct Svc- BlueBonnet- Cremat 1,935 1,643 3,500 780 3,000 3,500 762 - 541700 Microchip Service 0 0 5,000 2,156 5,000 5,000 762- 541702 Spay & Neuter 10,547 10,520 13,000 1,796 7,500 18,000 TOTAL Professional Services 12,482 13,560 21,500 20,342 31,110 26,500 Maintenance Services 762- 551100 Building Maintenance 350 14 14,520 1,425 14,520 14,520 762 - 551400 Minor & Other Equip Maint 395 323 1,000 258 1,000 1,000 762- 551800 Other Maintenance Agreements 2,340 2,340 4,800 520 4,800 4,800 762 - 551810 Maintenance Agr. - Radios 1,540 1,440 2,880 1,080 2,880 2,880 TOTAL Maintenance Services 4,625 4,117 23,200 3,282 23,200 23,200 Rental /Leasing Operating Equipment 762 - 571000 Furniture & Fixtures 0 0 3,000 1,662 3,000 3,000 762- 571200 Vehicles & Access. Less $5,00 171 0 500 0 500 0 762- 571300 Computer & Periphe. < $5000 0 1,945 2,080 0 2,500 2,500 762 - 571500 Equipment 4,469 3,967 6,000 997 6,000 6,000 TOTAL Operating Equipment 4,639 5,912 11,580 2,659 12,000 11,500 Capital Outlay 762 - 581800 Equipment over $5,000 0 0 0 0 0 21,000 TOTAL Capital Outlay 0 0 0 0 0 21,000 TOTAL ANIMAL SERVICES 346,318 341,961 454,136 288,482 463,541 505,717 TOTAL HEALTH 346,318 341,961 454,136 288,482 463,541 505,717 145 THIS PAGE INTENTIONALLY LEFT BLANK 146 DEPARTMENT: 853 INFORMATION TECHNOLOGIES (IT) FUND: 101 GENERAL FUND VISION STATEMENT: Innovation — Adaptation — Productivity • Innovation: Finding new ways to enhance the City's operations through unique and creative application of technologies. • Adaptation: Merging proven principles and systems with new approaches to create unique solutions and processes that provide the highest quality services to our employees and citizens. • Productivity: Promoting efficiency and economy through targeted application of technologies, business analysis and support. • To provide timely, accurate and responsive support to all who rely upon our services. • To provide reasoned and informed technical analyses to all City departments as they grow and develop. • To ensure that the City's technology assets are carefully maintained and protected. • To provide a secure, responsive and flexible information assets foundation. • To ensure that the City can rely on its information assets foundation for the future. DEPARTMENT DESCRIPTION The Information Technologies Dept. is charged with maintaining, operating and securing the City's information assets. These assets include computer systems, network and communications systems, security systems, web services and social media, etc. and form the foundation upon which many of the City's core operations depend. Therefore this foundation must be reliable, resilient and responsive. To meet those expectations the department focuses daily on customer service, education and planning. The last FY we renewed our commitment to customer service by dedicating a new position to customer service management and response. In addition all IT staff have taken one or more courses in customer service. For example, this last FY, four of our staff completed the Dale Carnegie course on Effective Communications and Human Relations. Our emphasis on improving customer 147 INFORMATION TECHNOLOGY service has resulted in a steady decrease in open work order response times and a marked improvement in customer satisfaction. The last FY also saw the creation of the Laserfiche Strike Team, a cross - departmental team of employees tasked with developing and managing advanced document management and workflow solutions designed to automate and streamline existing business processes city -wide. Projects completed the last FY (2013/14) include: • Migration of email services to Microsoft Office 365 online services. Moving this mission - critical service to the secured cloud environment will save more than $50K over a five -year period. This new venue also offers, among its other features, an enhanced collaboration platform that was unavailable before. • Resumption of the long- delayed desktop replacement program. The program's goal was to replace all remaining legacy Microsoft XP machines with Windows 7 devices. This required the deployment of more than 125 new desktops within a 4 month timeframe. This program was completed in May, 2014. • Migration of City cell phone services from Sprint to Verizon saving approx. $20k annually while providing better coverage and faster data performance. • Completed upgrade to VisitSchertz.com website. • Introduction of dedicated on -line training resource for employees • Introduction of web -based conferencing service for Economic Development and other departments. Projects for Current FY (2014 / 2015) include: • Completion of Public Safety mobile device refresh to replace legacy Microsoft XP devices in vehicles. • Begin employee training program to make better use of Office 365 environment including Sharepoint, local and department collaboration tools, Lync messaging system, etc. • Work with Public Works to define requirements for upgrading SCADA system. • Begin planning and implementation of online and cable TV broadcasting of Council and Commission meetings. • Review and replace Schertz.com website. 148 INFORMATION TECHNOLOGY ORGANIZATIONAL CHART INFORMATION TECHNOLOGY 2012 -13 2013 -14 2014 -15 Director 1 1 1 Senior Systems Engineer 1 1 1 Senior Customer Services Engineer 0 1 1 Web Technician 1 1 1 1 -Computer/ Computer Technician 1 1 1 1 Public Safety Tech (paid by PD) 1 1 1 Administrative Assistant 1 1 1 TOTAL POSITIONS 6 7 7 PERFORMANCE INDICATORS Customer Service Incidents Recap: 2012 -13 2013 -14 2014 -15 Workload /Output Actual Estimate Budget Customer Service Incidents Recap: Work Orders / Incidents Totals: 4,972 5,415 5,910 Work Orders per month 153 295 350 Man -hours per month spent on work orders 185 353 400 Average # Activities / WO 1.2 1.45 1.6 Resources Allocation Breakdown: Web development / management hours 121 Hrs 2701-Irs 3501-Irs New Systems /Replacements (qty) 35 175 110 Computers /Users /Devices managed Computers, Servers, Cameras, Printers, Network devices, Communications Equipment, Active Users, Email Accounts 2,750 2,924 2,975 149 INFORMATION TECHNOLOGY Network Downtime Rate (unplanned) Supported Burden : tech staff (Industry Standard 5.3 %, Gartner Group) <1% <3% <1% 2.0% 2.1% 2.08% 2012 -13 2013 -14 2014 -15 Efficiency Actual Estimate Budget Network Downtime Rate (unplanned) Supported Burden : tech staff (Industry Standard 5.3 %, Gartner Group) <1% <3% <1% 2.0% 2.1% 2.08% Number of days any city department operationally down due to planned IT maintenance issues annually Emails processed monthly (inbound) Malware /Spam filtered monthly (inbound) 0 0 0 90,400 130,700 146,000 41,250 65,000 75,000 2012 -13 2013 -14 2014 -15 Output Actual Estimate Budget Number of days any city department operationally down due to planned IT maintenance issues annually Emails processed monthly (inbound) Malware /Spam filtered monthly (inbound) 0 0 0 90,400 130,700 146,000 41,250 65,000 75,000 Prevention of virus attack attempts 100% 100% 100% 2012 -13 2013 -14 2014 -15 Effectiveness Actual Estimate Budget Prevention of virus attack attempts 100% 100% 100% Personnel 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel $302,109 $410,010 $444,942 Supplies 542 3,100 3,500 City Support Services 295,458 471,762 598,643 Utility Services 190,552 188,672 236,822 Staff Support 16,887 22,098 37,400 Maintenance Services 6,738 11,975 15,600 Operating Equipment 95,548 373,483 291,571 Total $907,835 $1,481,100 $1,628,478 I a:Isle]:L1 iyi 01W11 I I a WIN I [a] z I_1 z 117_1► /_WY 16*1 The FY 2014 -15 Budget will increase 10.0% from FY 2013 -14 year end estimates. Along with an increase in cost of our current supported systems and programs the City will be adding planning tracking software for Development Services to track the platting and permitting process from start to finish. The Fire Department will now be able to create better reports by migrating their RMS data to a different system. This will help them find efficiencies in their everyday operations. As more of the City goes digital the costs for internet and data plans will increase proportionally. In addition to software the City will also be replacing network switches for better server performance, upgrading the firewall, and purchasing video streaming software. 150 7 -31 -2014 01:37 PM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES INFORMATION TECHNOLOGY C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 PAGE (-------- - - - - -- 2013 -2014 ---------- - - - - -H -- - - - - -- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU Personnel Services 269,732 853 - 511110 Regular 193,876 853- 511120 Overtime 11,478 853- 511180 LTD 627 853- 511210 Longevity 1,269 853 - 511240 Allowance 6,794 853 - 511310 FICA - Employer 15,430 853 - 511350 TMRS- Employer 33,250 853 - 511410 Health- Employer 22,619 853 - 511500 Workers, Compensation 300 TOTAL Personnel Services 285,642 Supplies 35,511 47,985 853 - 521100 Office Supplies 78 853- 521300 Motor Vehicle Supplies 0 853 - 521600 Equip Maint Supplies 240 TOTAL Supplies 318 City Support Services 401,949 853- 532300 Computer Consulting 0 853- 532350 Software Maintenance 271,254 853- 532355 Software Maint -City Wide 0 853- 532360 Software Maint -Dept Specific 0 853- 532400 Computer Fees S Licenses 4,980 TOTAL City Support Services 276,234 Utility Services 542 853 - 533300 Telephone /Land Line 36,379 853 - 533310 Telephone /Cell Phones 64,262 853 - 533320 Telephone /Air Cards 47,316 853- 533330 Telephone /Internet 23,907 853- 533500 Vehicle Fuel 247 TOTAL Utility Services 172,112 Operations Support 0 Staff Support 102,135 853 - 535100 Uniforms 140 853 - 535300 Memberships 35 853- 535500 Training /Travel 16,362 TOTAL Staff Support 16,537 205,208 269,732 208,700 270,707 291,909 19,392 22,739 32,452 31,524 31,524 633 836 549 839 905 1,992 1,230 1,680 1,680 2,439 1,140 1,140 658 1,140 0 16,501 22,555 18,033 23,336 24,929 35,381 46,379 35,511 47,985 52,897 21,493 36,848 28,969 32,498 39,809 368 490 301 301 530 302,109 401,949 326,852 410,010 444,942 496 1,000 780 600 1,500 0 0 0 0 500 46 1,000 907 2,500 1,500 542 2,000 1,687 3,100 3,500 0 24,500 15,303 45,000 45,000 294,506 0 0 0 0 0 178,510 169,747 180,000 251,752 0 221,417 102,135 221,417 270,116 952 21,901 19,931 25,345 31,775 295,458 446,328 307,116 471,762 598,643 50,504 55,000 35,799 49,000 55,545 73,879 65,968 47,428 65,980 65,800 39,570 35,180 32,197 37,680 53,383 26,056 38,224 21,304 35,512 60,594 542 1,000 568 500 1,500 190,552 195,372 137,296 188,672 236,822 314 500 382 500 750 329 500 598 598 650 16,244 21,000 20,274 21,000 36,000 16,887 22,000 21,254 22,098 37,400 151 7 -31 -2014 01 :37 PM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES Professional Services Maintenance Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 (-------- - - - - -- 2013 -2014 2011 -2012 2012 -2013 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL PAGE ---------- )(-------- 2014 -2015 -- PROJECTED CITY ADMIN. ADO YEAR END RECOMMENDED BU 853 - 551300 Computer Maintenance 7,889 4,763 10,000 6,067 10,000 13,500 853- 551800 Other Maintenance Agreements 1,576 1,975 2,500 1,975 1,975 2,100 TOTAL Maintenance Services 9,464 6,738 12,500 8,042 11,975 15,600 Operating Equipment 853 - 571000 Furniture & Fixtures 0 0 2,000 3,230 3,230 3,565 853 - 571300 Computer & Periphe. < $5000 103,271 84,223 194,753 176,280 194,753 210,506 853- 571300.Fleet Hardward Upgrade 0 0 92,500 60,115 92,500 0 853- 571300.Internal Network Upgrade 0 0 73,500 20,911 73,500 0 853 - 571401 Communication Equip LESS $500 2,296 10,966 9,500 6,471 9,500 75,000 853- 571800 Equipment under $5,000 25,483 360 0 0 0 2,500 TOTAL Operating Equipment 131,050 95,548 372,253 267,007 373,483 291,571 Capital Outlay 853 - 581800 Equipment over $5,000 27,152 0 0 0 0 0 TOTAL Capital Outlay 27,152 0 0 0 0 0 TOTAL INFORMATION TECHNOLOGY 918,510 907,835 1,452,402 1,069,254 1,481,100 1,628,478 152 DEPARTMENT: 866 HUMAN RESOURCES FUND: 101 GENERAL FUND VISION STATEMENT To be the employer of choice in the State of Texas. MISSION STATEMENT To faithfully serve our employees and community by recruiting and developing the best talent, communicating with clarity, advocating for ownership and engagement, striving for continuous improvement, and creating a healthy and positive work environment. Xs] 0 =11110TL1101x 1 • Integrity • Professionalism • Teamwork • Positive Attitude • Innovation • Ownership • Respect • Smile • Understand the Organization • Take Ownership - Help find answers • Ask questions for clarification • Follow - up in a timely manner • Lead and teach by example 153 HUMAN RESOURCES DEPARTMENT DESCRIPTION The Human Resources Department provides services and support in the areas of recruitment, selection, staffing, benefits administration, labor law compliance, performance management, employee development and relations, health and wellness, policy administration, and employee counseling. DEPARTMENT OBJECTIVES Over the next 3 -5 years, the HR Department is committed to doing the following: 1. Completely streamline all personnel files into the Laserfiche system using, controlled, standardized procedures. 2. Have automated HR workflow processes implemented through the use of Laserfiche. 3. Implement a standardized training and development program for employees and supervisors. 4. Implement a succession planning program for the City of Schertz to follow 5. Introduce process management, lean, and six sigma concepts to the leadership of Schertz. 6. Continuing re- tooling the City's employee policy handbook. 7. Pilot a 9/80 alternate work schedule 8. Complete formalized Hiring and Promotional with Public Safety Depts. ORGANIZATIONAL CHART HUMAN RESOURCES 2012 -13 2013 -14 2014 -15 Director 1 1 1 Senior Generalist 1 1 1 Generalist 1 1 1 Administrative Assistant 1 1 1 TOTAL POSITIONS 4 4 4 154 HUMAN RESOURCES PERFORMANCE INDICATORS Total No. of Employees (Avg.) 2012 -13 2013 -14 2014 -15 Workload /Output Measures Actual Estimate Budget Total No. of Employees (Avg.) 331 335 338 # Full Time Employees (Avg.) 282 285 297 Job Announcements Posted 55 65 70 # Applications received 3,774 3,800 3,900 # Full Time Positions Filled 56 65 65 # Part Time Positions Filled 18 25 30 # Total Turnover 48 50 52 # Full Time Turnover 32 32 33 # Part Time Turnover 16 18 19 # Retirements 4 4 5 # FMLA Claims 35 30 25 # General Training Courses 2 5 6 Avg. # of trainees per course 163 190 200 # of staff tuition requests 16 18 20 # of tuition reimbursements 23 25 26 Turnover Rate (Total) Full -Time Turnover Rate Part -Time Turnover Rate Retirement Rate Training Participation % 14.5% 2012 -13 2013 -14 2014 -15 Effectiveness Measures Actual Estimate Budget Turnover Rate (Total) Full -Time Turnover Rate Part -Time Turnover Rate Retirement Rate Training Participation % 14.5% 15.67% 16.30% 11.35% 11.55% 11.91% 32.65% 42.86% 45.24% 1.42% 1.44% 1.81% 63.64% 59.56% 62.7% Absenteeism Hours Avg. Days to Fill Positions 20,187 20,000 19,000 64 60 55 2012 -13 2013 -14 2014 -15 Efficiency Measures Actual Estimate Budget Absenteeism Hours Avg. Days to Fill Positions 20,187 20,000 19,000 64 60 55 Absenteeism Cost Turnover Cost $400,503 $400,000 $395,000 $222,615 $210,000 $190,000 155 2012 -13 2013 -14 2014 -15 Cost Measures Actual Estimate Budget Absenteeism Cost Turnover Cost $400,503 $400,000 $395,000 $222,615 $210,000 $190,000 155 HUMAN RESOURCES Personnel 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel $285,736 $300,906 $312,583 Supplies 1,193 1,300 1,000 Human Services 42,105 55,900 64,000 Operations Support 10,982 11,000 14,000 Staff Support 14,369 12,470 14,620 City Assistance 11,550 7,000 10,000 Professional Services 0 4,000 9,200 Total $365,935 $391,518 $425,403 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2013 -14 Budget will increase by 8.7% from FY 2013 -14 year end estimates. This increase is to better advertise for vacant specialized positions and to provide full year funding of the FMLA service contract. 156 7 -31 -2014 01:37 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2014 INTERNAL SERVICE EXPENDITURES (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECO1,11ENDED BU "iiM M__V*16ffj101w,. Personnel Services 866 - 511110 Regular 186,938 199,663 204,355 159,421 204,355 212,958 866 - 511120 Overtime 800 1,106 350 366 350 350 866 - 511180 LTD 499 627 634 475 634 660 866 - 511210 Longevity 4,000 2,290 2,774 2,794 2,794 3,278 866 - 511240 Vehicle Allowance 577 2,500 2,500 1,442 1,442 0 866 - 511310 FICA - Employer 14,325 14,867 15,872 12,270 15,872 16,569 866 - 511350 TMRS- Employer 28,173 32,148 32,636 24,101 32,636 35,157 866 - 511410 Health - Employer 14,535 18,017 21,495 19,634 21,495 23,222 866- 511500 Workers' Compensation 211 330 373 270 270 389 866 - 511600 Unemployment Compensation 20,924 14,188 30,000 8,000 20,000 20,000 TOTAL Personnel Services 270,981 285,736 310,989 228,774 299,848 312,583 Supplies 866 - 521100 Office Supplies 1,828 1,193 1,300 957 1,300 1,000 TOTAL Supplies 1,828 1,193 1,300 957 1,300 1,000 Human Services 866- 531100 Pre - employment Check 1,474 2,016 1,900 1,734 1,900 2,000 866- 531150 Interview Expenses 0 200 3,000 0 1,500 3,000 866- 531200 Medical Co -pay 3,400 1,100 3,000 700 1,500 3,000 866- 531300 Employee Assistance 18,260 19,414 20,000 13,561 20,000 21,000 866- 531400 Tuition Reimbursement 17,378 16,105 20,000 9,874 16,000 20,000 866 - 531500 Employee Wellness Program 0 3,270 8,000 3,979 8,000 8,000 866 - 531600 Training Classes 0 0 7,000 0 7,000 7,000 TOTAL Human Services 40,512 42,105 62,900 29,848 55,900 64,000 Operations Support - 866- 534100 Advertising 6,873 9,319 7,000 4,992 9,000 12,000 866- 534200 Printing 6 Binding 900 1,663 2,500 1,999 2,000 2,000 TOTAL Operations Support 7,773 10,982 9,500 6,991 11,000 14,000 Staff Support 866- 535100 Uniforms 252 254 270 0 270 270 866- 535210 Employee Recognition- Morale 3,390 5,437 5,500 3,185 3,500 5,500 866 - 535300 Memberships 815 1,038 2,200 1,445 2,200 2,000 866 - 535400 Publications 3,556 2,620 949 656 1,000 1,850 866- 535500 Training /Travel 2,021 5,021 6,000 5,203 5,500 5,000 TOTAL Staff Support 10,034 14,369 14,919 10,489 12,470 14,620 157 7 -31 -2014 01:37 PM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 PAGE (-------- - - - - -- 2013 -2014 ---------- - - - - -H -- - - - - -- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU City Assistance 866 - 537100 Medical Services 8,717 11,550 10,000 2,940 7,000 10,000 TOTAL City Assistance 8,717 11,550 101000 2,940 7,000 10,000 Professional Services 866 - 541300 Other Consl /Prof Services 0 0 4,000 1,250 4,000 9,200 TOTAL Professional Services 0 0 4,000 1,250 4,000 9,200 Maintenance Services Operating Equipment 866 - 571000 Furniture & Fixtures 6,289 0 0 0 0 0 866 - 571800 Equipment Under $5,000 0 0 900 0 0 0 TOTAL Operating Equipment 6,289 0 900 0 0 0 TOTAL HUMAN RESOURCES 346,134 365,935 414,508 281,250 391,518 425,403 158 DEPARTMENT: FINANCE DIVISION: 868 ACCOUNTING FUND: 101 GENERAL FUND VISION STATEMENT The Finance Department strives to be the standard of excellence in financial integrity and customer service. MISSION STATEMENT We strive to develop and implement new programs and processes which will ensure a financially strong City government while providing first class customer service with a professional, courteous, knowledgeable, and respectful department staff. GOALS AND OBJECTIVES • Hire, train, and retain competent and caring employees. • Maintain financial systems to provide timely and accurate financial information and reports to the City Manager, City Council, other City departments, citizens, and other agencies. • Receive the Government Finance Officers Association Distinguished Budget Award for the first time. • Receive the Government Finance Officers Association Certification of Excellence in Financial Reporting for the 29th consecutive year. • Receive a Platinum Scorecard from the State Comptroller's Office for leadership in financial transparency. • Improve the 5 year budgeting and forecasting plan. • Initiate long term debt service plan. 159 ACCOUNTING DEPARTMENT DESCRIPTION Prepare monthly financial reports for the City Manager, City Council and City departments. Process all accounts payable and receivable in a timely manner, post vendor payable check registers online, prepare 1099s, and prepare monthly bank reconciliations and investments report. Maintain and process payroll for all city employees and prepare W2s. Finance handles unclaimed property and their subsequent disbursements to the individuals or the State. Maintain and safeguard the City's investment portfolio. Manage debt service and fixed assets. Complete the annual budget and facilitate annual audit and Comprehensive Annual Financial Report. The Finance Director also oversees the Purchasing & Asset Management Division. 191 3rL1►1 "TA I I*] Wy:I_1 Z41 ACCOUNTING 2011 -12 2012 -13 2013 -14 Finance Director 1 1 1 Assistant Director 1 1 1 Staff Accountant 1 1 1 Senior Budget Analyst 0 1 1 Financial /Budget Analyst 1 0 0 Accountant 1 0 0 1 Senior Payroll Specialist 1 1 1 Senior AP Specialist 1 1 1 TOTAL POSITIONS 6 6 7 160 ACCOUNTING PERFORMANCE INDICATORS Accounts payable checks 4,835 4,696 4,978 Out of Cycle AP Checks Payroll checks 9,015 9,250 9,665 Out of Cycle Payroll Checks 2012 -13 2013 -14 2014 -15 Workload /Output Actual Estimate Budget Accounts payable checks 4,835 4,696 4,978 Out of Cycle AP Checks Payroll checks 9,015 9,250 9,665 Out of Cycle Payroll Checks Certificate of Achievement for Excellence in Financial Reporting, Accumulative Monthly Financials completed within 30 days 27 28 29 3 6 12 2012 -13 2013 -14 2014 -15 Effectiveness Actual Estimate Budget Certificate of Achievement for Excellence in Financial Reporting, Accumulative Monthly Financials completed within 30 days 27 28 29 3 6 12 Number of AP Checks per Employee Number of Payroll Checks per Employee Number of Journal Entries per Employee 4,835 4,696 4,978 9,015 9,250 9,665 582 614 651 2012 -13 2013 -14 2014 -15 Efficiency Actual Estimate Budget Number of AP Checks per Employee Number of Payroll Checks per Employee Number of Journal Entries per Employee 4,835 4,696 4,978 9,015 9,250 9,665 582 614 651 Personnel 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel $443,526 $454,855 $520,073 Supplies 2,762 2,500 2,800 Operations Support 987 1,000 1,000 Staff Support 6,956 8,160 15,605 Operating Equipment 1,795 0 0 Total $456,025 $466,515 $539,478 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2014 -15 Budget will increase 15.6% from the FY 2013 -14 year end estimates due to 10 month funding of a new Accountant position. 161 7 -31 -2014 01:37 PM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES FINANCE Personnel Services C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 (-------- - - - - -- 2013 -2014 ---------- - - - - -H -- - - - - -- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END. RECOMMENDED BU 868 - 511110 Regular 319,914 326,800 328,988 257,324 328,988 372,120 868 - 511120 Overtime 170 210 250 140 250 250 868 - 511180 LTD 975 1,005 1,020 749 1,020 1,154 868 - 511210 Longevity 5,629 6,476 7,456 7,456 7,456 8,460 868- 511230 Certification Allowance 854 842 900 785 900 900 868 - 511310 FICA - Employer 24,275 24,878 25,826 19,660 25,826 29,202 868 - 511350 TMRS- Employer 50,887 52,269 53,104 39,168 53,104 61,964 868 - 511410 Health - Employer 33,736 30,480 36,848 25,950 36,848 45,338 868- 511500 Workers' Compensation 474 566 604 462 463 685 TOTAL Personnel Services 436,913 443,526 454,996 351,694 454,855 520,073 Supplies 868 - 521000 Operating Supplies 902 1,090 1,000 342 700 700 868- 521100 Office Supplies 2,096 1,671 1,500 1,796 1,800 2,100 TOTAL Supplies 2,998 2,762 2,500 2,138 2,500 2,800 Utility Services Operations Support 868- 534200 Printing 6 Binding 198 987 1,000 834 1,000 1,000 TOTAL Operations Support 198 987 1,000 834 1,000 1,000 Staff Support 868 - 535100 Uniforms 0 0 210 0 210 210 868 - 535300 Memberships 1,154 2,641 1,890 1,819 1,890 1,890 868- 535400 Publications 55 55 1,555 55 55 2,355 868 - 535500 Training /Travel 4,625 4,261 11,050 3,730 5,500 11,050 868- 535600 Professional Certification 1,150 0 100 505 505 100 TOTAL Staff Support 6,984 6,956 14,805 6,109 8,160 15,605 Professional Services Maintenance Services. Rental /Leasing 868 - 561200 Lease - Equipment 502 0 0 0 0 0 TOTAL Rental /Leasing 502 0 0 0 0 0 162 7 -31 -2014 01:37 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2014 INTERNAL SERVICE EXPENDITURES (-------- - - - - -- 2013 -2014 ---------- - - - - -H -- - - - - -- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU Operating Equipment 868 - 571000 Furniture & Fixtures 266 0 0 0 0 0 868 - 571200 Office Equipment 0 1,795 0 0 0 0 TOTAL Operating Equipment 266 1,795 0 0 0 0 TOTAL FINANCE 447,861 456,025 473,301 360,774 466,515 539,478 163 THIS PAGE INTENTIONALLY LEFT BLANK 164 DEPARTMENT: FINANCE DIVISION: 872 PURCHASING & ASSET MANAGEMENT FUND: 101 GENERAL FUND VISION STATEMENT To be national leaders in the stewardship of the City's human and physical assets. IlyiIR14 If] &3IFTAi4►Yi14►k0 To manage accurate inventory lists and facilitate purchases at the best quality and value for the City's departments through ethical practices in all areas with a cohesive and flexible team of employees. GOALS AND OBJECTIVES • Maintain the highest levels of ethical practices for all department functions. • All City departments receive their orders in a timely manner to effectively perform their job functions in an efficient manner. • Procure quality goods and services for all City departments, from appropriate sources, using the most efficient and economical means at the best possible price and make them available at the right place and time. • Use supply contracts and co -ops in order to improve delivery time of particular items and to take advantage of quantity discounts. • Maintain a professional relationship with all City departments and vendors insuring open communication. • Randomly audit purchase orders in the Incode system. • Maintain the City Purchasing Manual, combining State and Local Purchasing Legislation. • Manage, review, and track City contracts and agreements. Notify departments when contracts are expiring. 165 PURCHASING & ASSET MANAGEMENT • Manage procedures for Capital and Fixed asset inventory and accountability, and conduct physical surveys of City property. • Manage disposal and auction activities for surplus, excess, and damaged City property. • Manage insurance and Workers Compensation claims and accident /incident reports with immediate response. Gather all information for all incidents involving City property regardless of repair costs. Retain claims, reports and litigation according to the Texas State Records Retention Schedules. • Program and oversee safety training for employees to minimize accidents and incidents, and mitigate risk. Develop and Maintain the City Safety Policy. DEPARTMENT DESCRIPTION The Purchasing and Asset Management Department is responsible for managing the Purchasing, Inventory, Property Disposal, Contracts, Grants, Risk Management, and Safety functions for the City. Manages all bids, quotes, contracts and agreements, City purchases, warehouse inventory, City property disposal, auctions, grants, fleet vehicle registration and titles, Fleet Gas Card program, and conducts random purchase order audits The department is also responsible for the City Risk Management and Safety program. Maintains the City Capital and Fixed Assets inventory, property and liability insurance schedules, processes all insurance claims, insurance litigation, and workers compensation, monitors all safety aspects of City functions, schedules employee safety training, evaluates loss runs to identify trends and mitigate risk. Establish and update all associated City policies, manuals, and documentation as they pertain to this department. W.. PURCHASING & ASSET MANAGEMENT ORGANIZATIONAL CHART Purcha Accounting As! lManag PURCHASING & ASSET MGMT. 2012 -13 2013 -14 2014 -15 Director 1 1 1 Senior Purchasing Specialist 1 1 1 Administrative Assistant 1 1 1 Risk & Safety Specialist 1 1 1 TOTAL POSITIONS 4 4 4 PERFORMANCE INDICATORS Bids and Proposals Drafted 2012 -13 2013 -14 2014 -15 Workload /Output Actual Estimate Budget Bids and Proposals Drafted 8 10 10 Bids and Proposals Responses 40 60 50 Contracts Reviewed 45 150 150 Meetings with Vendors 93 125 125 Research Requests N/A 150 150 Quotes Received N/A 100 100 Deliveries Received N/A 504 500 Active Works Comp Claims N/A 216 225 Accident and Injuries Investigated N/A 60 65 New Hire Safety Training N/A 36 40 Training Classes Held N/A 10 10 167 PURCHASING & ASSET MANAGEMENT Vehicles Processed (Titles, Gas Cards, Plates) Property Damage Claims Certificates of Insurance Processed MSDS /SDS Added N/A 20 20 N/A 15 20 N/A 40 40 N/A 157 100 Personnel 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel $248,324 $254,944 $264,063 Supplies 520 1,200 1,200 Utility Services 460 600 500 Operations Support 13 300 300 Staff Support 6,007 8,042 8,070 Operating Equipment 0 2,072 1,300 Total $255,325 $267,158 $275,433 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2014 -15 Budget will increase 3.1% from the FY 2013 -14 Budget. This increase reflects higher personnel costs. 168 7 -31 -2014 01:37 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 872 - 511110 Regular 101 - GENERAL FUND AS OF: JULY 31ST, 2014 138,360 INTERNAL SERVICE 183,891 872 - 511120 Overtime 0 EXPENDITURES 1,402 (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 1,403 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO 556 ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU PURCHASING & ASSET MGT Personnel Services 872 - 511110 Regular 176,574 177,638 179,514 138,360 179,514 183,891 872 - 511120 Overtime 0 0 1,402 344 1,402 1,403 872 - 511180 LTD 535 547 556 405 556 570 872- 511210 Longevity 3,833 4,480 5,150 6,390 5,150 5,702 872 - 511310 FICA - Employer 13,616 13,405 14,234 10,685 14,234 14,611 872 - 511350 TMRS - Employer 28,124 28,471 29,268 21,377 29,268 31,003 872 - 511410 Health- Employer 22,619 23,472 24,565 19,718 24,565 26,539 872 - 511500 Workers' Compensation 261 312 335 255 255 344 TOTAL Personnel Services 245,562 248,324 255,024 197,534 254,944 264,063 Supplies 872 - 521000 Operating Supplies 458 147 500 210 500 500 872- 521100 Office Supplies 5,999 371 600 126 600 600 872 - 521300 Motor Veh. Supplies 0 2 100 30 100 100 TOTAL Supplies 6,457 520 1,200 366 1,200 1,200 Utility Services 872 - 533500 Vehicle Fuel 420 460 600 213 600 500 TOTAL Utility Services 420 460 600 213 600 500 Operations Support 872 - 534000 Postage 5 6 100 0 100 100 872 - 534200 Printing & Binding 0 0 200 0 200 200 872 - 534710 Service Fees - GovDeals 0 8 0 0 0 0 TOTAL Operations Support 5 13 300 0 300 300 Staff Support 872- 535100 Uniforms 0 0 160 167 167 320 872- 535300 Memberships 1,506 1,220 1,500 1,263 1,500 1,500 872- 535400 Publications 15 0 0 0 0 0 872- 535500 Training /Travel 3,004 4,696 6,125 1,924 6,125 6,000 872- 535510 Meeting Expenses 0 91 200 121 250 250 TOTAL Staff Support 4,524 6,007 7,985 3,474 8,042 8,070 Professional Services Rental /Leasing 169 7 -31 -2014 01:37 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2014 INTERNAL SERVICE EXPENDITURES (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU Operating Equipment 872 - 571000 Furniture & Fixtures 7,591 0 1,800 1,822 1,822 1,000 872 - 571500 Operating Equipment 0 0 250 19 250 300 TOTAL Operating Equipment 7,591 0 2,050 1,841 2,072 1,300 Capital Outlay TOTAL PURCHASING & ASSET MGT 264,559 255,325 267,159 203,427 267,156 275,433 170 DEPARTMENT: PUBLIC WORKS DIVISION: 877 FLEET MAINTENANCE FUND: 101 GENERAL FUND VISION STATEMENT To have the lowest vehicle downtime in the state with high quality assurance. MISSION STATEMENT Maintain and repair all city owned vehicles and equipment with technological innovation to reduce down time, increase lifespan, and keep a safe operating fleet with a skilled and dedicated workforce. GOALS AND OBJECTIVES • Maintain and repair vehicles and equipment to increase their lifespan. • Optimize fleet availability by improving turn - around times. • Develop and implement fleet utilization guidelines and procedures. DEPARTMENT DESCRIPTION Maintain fleet vehicles including: transmission service, motor oil changes, state inspections, and tire repair and replacement. Troubleshoot, diagnose, and repair mechanical and electrical failures. 171 FLEET MAINTENANCE ORGANIZATIONAL CHART Building water & treets Fleet Services Maintenance Sewer /Billing Drainag 0 Office FLEET MAINTENANCE 2012 -13 2013 -14 2014 -15 Fleet Maintenance Manager 0 0 1 Fleet Maintenance Supervisor 1 1 0 Fleet Maintenance Foreman 1 0 0 Fleet Mechanic II 0 1 1 Mechanic 1 2 1 2 2 TOTAL POSITIONS 4 4 4 » :U1910►Ti /_1ki [91:8Iz131KTA IN] :'1 Work Orders- -Police Department vehicles and equipment -EMS vehicles and equipment - Streets vehicles and equipment - Administration vehicles - Animal Control vehicles - Facilities Maintenance vehicles -Fire vehicles and equipment -Fleet Service vehicles - Inspection vehicles - Marshal Service vehicles -Parks vehicles and equipment -Water & Sewer vehicles and equipment - Drainage vehicles and equipment - Economic Development vehicles 172 460 2012 -13 2013 -14 2014 -15 Workload /Output Actual Estimate Budget Work Orders- -Police Department vehicles and equipment -EMS vehicles and equipment - Streets vehicles and equipment - Administration vehicles - Animal Control vehicles - Facilities Maintenance vehicles -Fire vehicles and equipment -Fleet Service vehicles - Inspection vehicles - Marshal Service vehicles -Parks vehicles and equipment -Water & Sewer vehicles and equipment - Drainage vehicles and equipment - Economic Development vehicles 172 460 462 485 456 360 378 344 317 332 11 9 9 27 27 28 69 32 34 244 173 181 27 41 43 26 20 21 41 37 39 177 128 134 285 288 302 247 125 131 3 8 9 FLEET MAINTENANCE - Purchasing vehicles -Motor Pool vehicles Total Work Orders Issued Number of after -hour calls 8 5 5 41 38 40 2,466 2,070 2,171 46 44 46 Actual field service calls, vehicle and equipment Failures Average response time for emergency repair, in minutes 160 198 192 25 25 25 2012 -13 2013 -14 2014 -15 Efficiency Actual Estimate Budget Actual field service calls, vehicle and equipment Failures Average response time for emergency repair, in minutes 160 198 192 25 25 25 % of all vehicles and equipment issues resolved without recall 97% 97% 97% 2012 -13 2013 -14 2014 -15 Effectiveness Actual Budget Budget % of all vehicles and equipment issues resolved without recall 97% 97% 97% Personnel Services Supplies City Support Services Utility Services Operations Support Staff Support City Assistance Maintenance Services Rental /Leasing Operating Equipment Capital Outlay Total PROGRAM JUSTIFICATION AND ANALYSIS $182,982 $221,326 $316,396 164,311 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel Services Supplies City Support Services Utility Services Operations Support Staff Support City Assistance Maintenance Services Rental /Leasing Operating Equipment Capital Outlay Total PROGRAM JUSTIFICATION AND ANALYSIS $182,982 $221,326 $316,396 164,311 176,250 174,525 2,388 3,500 3,500 3,869 5,000 5,000 142 400 400 1,944 4,500 4,500 0 180 180 98,241 80,750 73,750 0 200 200 9,451 5,000 8,200 0 10,000 65,000 $463,328 $507,106 $651,651 The FY 2014 -15 Budget increases by 29.1% from the FY 2013 -14 year end estimates. This increase reflects the addition of two Mechanic I positions; one of which will be paid by EMS and be trained to specifically work on emergency service vehicles. There is also funding for replacement vehicles when they break down. 173 7 -31 -2014 01:37 PM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES FLEET SERVICE Personnel Services 677- 511110 Regular 677- 511120 Overtime 877 - 511160 LTD 677- 511210 Longevity 677- 5113.10 FICA - Employer 877 - 511350 TMRS- Employer 677- 511410 Health- Employer 877 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 877 - 521000 Operating Supplies 877- 521005 Supplies - Inspection Sticker 877- 521100 Office Supplies 877- 521200 Oil Lube Suppl, Chem Supplies 877- 521300 Motor Veh. Supplies 877 - 521600 Equip Maint Supplies TOTAL Supplies City Support Services 877- 532400 Computer Fees & Licenses TOTAL City Support Services Utility Services 677- 533500 Vehicle Fuel TOTAL Utility Services Operations Support 677- 534200 Printing & Binding TOTAL Operations Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 PAGE (-------- - - - - -- 2013 -2014 ---------- - - - - -H -- - - - - -- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU 125,630 132,030 153,894 116,975 153,894 214,609 3,657 2,644 2,000 3,050 2,000 3,000 366 264 477 279 477 666 5,668 1,399 1,766 1,861 1,766 2,076 10,322 10,378 12,061 9,233 12,061 16,821 21,145 21,144 24,800 18,086 24,800 35,693 17,667 12,766 24,565 15,634 24,565 39,809 1,669 2,157 2,528 1,763 1,763 3,522 186,525 182,982 222,091 166,882 221,326 316,396 2,943 2,627 3,000 2,374 3,000 3,000 750 761 1,125 1,150 1,150 1,125 477 244 300 235 300 300 1,506 12,662 15,500 14,349 15,500 14,000 123,714 146,731 148,000 150,094 155,000 155,000 1,052 1,066 1,100 1,096 1,300 1,100 130,444 164,311 169,025 169,299 176,250 174,525 1,500 2,388 3,500 2,100 3,500 3,500 1,500 2,388 3,500 2,100 3,500 3,500 3,710 3,869 5,000 3,403 5,000 5,000 3,710 3,869 5,000 3,.403 5,000 5;000 0 142 400 0 400 400 0 142 400 0 400 400 Staff Support 877- 535100 Uniforms 1,327 1,417 2,200 1,774 2,200 2,200 877- 535200 Awards 3.5 67 100 0 100 100 877- 535500 Training /Travel 1,398 335 2,000 141 2,000 2,000 877 - 535510 Meeting Expenses 135 125 200 89 200 200 TOTAL Staff Support 2,895 1,944 4,500 2,004 4,500 4,500 174 7 -31 -2014 01:37 PM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 PAGE (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU City Assistance 877- 537100 Medical Services 0 0 180 0 180 180 TOTAL City Assistance 0 0 180 0 180 180 Professional Services Maintenance Services 877 - 551000 Outside Fleet Repair 64,365 92,639 65,000 84,141 75,000 68,000 877- 551100 Building Maintenance 794 612 750 690 750 750 877 - 551400 Minor S Other Equip Maint 4,253 4,990 5,000 606 5,000 5,000 TOTAL Maintenance Services 69,411 98,241 70,750 85,436 80,750 73,750 Rental /Leasing 877- 561100 Rental - Equipment 270 0 200 0 200 200 TOTAL Rental /Leasing 270 0 200 0 200 200 Operating Equipment 877 - 571500 Operating Equipment 4,932 9,451 5,000 3,189 5,000 8,200 TOTAL Operating Equipment 4,932 9,451 5,000 3,189 5,000 8,200 Capital Outlay 877 - 581200 Vehicles 5 Access. OVER $5,00 0 0 0 0 0 57,000 877 - 581500 Equipment Over $5,000 0 0 10,000 0 10,000 8,000 TOTAL Capital Outlay 0 0 10,000 0 10,000 65,000 TOTAL FLEET SERVICE 399,686 463,328 490,646 432,314 507,106 651,651 175 THIS PAGE INTENTIONALLY LEFT BLANK 176 DEPARTMENT: PUBLIC WORKS DIVISION: 878 BUILDING MAINTENANCE FUND: 101 GENERAL FUND VISION STATEMENT Ensure facilities are a safe and comfortable environment, maintained and operated efficiently for the benefit of employees and the citizens of Schertz. Provide safe, enjoyable, and attractive facilities that allow diverse programs and responsive services that enhance the quality of life of citizens and employees by managing building functions, facility care, and security through quality maintenance in a professional environment. GOALS AND OBJECTIVES • Provide quality customer services in an effective and efficient manner. • Promote and implement energy efficiency programs to reduce utility consumption. • Provide high - quality preventative maintenance to extend the life of facilities. DEPARTMENT DESCRIPTION Building Maintenance services and maintains 19 facilities totaling 202,847 square feet with a value of $25,277,765, consisting of carpet, tile floors, other flooring, offices, storage areas, restrooms, meeting /training rooms. Provide facility maintenance repairs, and upkeep of City buildings. Provide preventive maintenance on HVAC units, stand -by generators, replacing light bulbs and ballasts, plumbing repairs, carpentry work, painting, and building access, minor electric and general building and fixture repairs. This department was reorganized and restructured to report to the Director of Public Works in December of 2012. 177 BUILDING MAINTENANCE ORGANIZATION CHART FACILITIES MAINTENANCE 2012 -13 2013 -14 2014 -15 Foreman 1 1 1 Worker 1 1 1 2 TOTAL POSITIONS 2 2 3 PERFORMANCE INDICATORS Square footage maintained 2012 -13 2013 -14 2014 -15 Workload /Output Actual Estimate Budget Square footage maintained 202,847 213,847 234,202 City Buildings Maintained 19 19 21 Work Orders Received 972 1,044 1,080 Work Orders Completed 892 936 983 HVAC units air filters replaced 2,158 2,178 2,178 Light bulbs and ballasts replaced 818 672 800 Miscellaneous Items (office moving etc.) 741 777 816 Plumbing Repairs 197 206 217 Electrical Repairs 346 363 381 Preventive maintenance on Generators 3 3 0 178 BUILDING MAINTENANCE Personnel 2013 -14 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel $71,555 $94,670 $137,999 Supplies 0 1,043 1,043 Utility Services 2,712 4,350 2,350 Staff Support 582 2,800 2,900 Professional Services 12,623 10,000 12,000 Maintenance Services 60,293 93,170 71,132 Rental Equipment 375 400 1,400 Operating Equipment 540 0 1,500 Capital Outlay 0 118,000 38,750 Total $148,680 $324,433 $269,074 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2014 -15 Budget decreases 17.1 % from the FY 2013 -14 year end estimates. FY 2014 -15 includes the addition of a new Worker I position and a vehicle; however this increase is offset by the one -time funding of the security and audio /visual upgrades to the Council Chambers in FY 2013 -14. 179 7 -31 -2014 01:37 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2014 INTERNAL SERVICE EXPENDITURES (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU BUILDING MAINTENANCE Personnel Services 878- 511110 Regular 0 49,873 61,488 49,192 61,488 88,632 878 - 511120 Overtime 0 1,149 0 1,594 2,000 2,000 878 - 511180 LTD 0 152 191 152 191 275 878 - 511210 Lonegevity 0 0 2,717 2,717 2,717 3,003 878 - 511310 FICA - Employer 0 3,777 4,912 3,970 4,912 7,163 878 - 511350 TMRS - Employer 0 7,760 10,099 7,914 10,099 15,199 878 - 511410 Health - Employer 0 8,844 12,283 10,108 12,283 19,905 878 - 511500 Workman's Compensation 0 0 1,276 980 980 1,822 TOTAL Personnel Services 0 71,555 92,966 76,627 94,670 137,999 Supplies 878 - 521000 Operating Supplies 0 0 1,000 231 1,000 1,000 878- 521300 Motor Vehicle Supplies 0 0 43 0 43 43 TOTAL Supplies 0 0 1,043 231 1,043 1,043 Utility Services 878 - 533500 Vehicle Fuel 0 2,712 4,350 2,370 4,350 2,350 TOTAL Utility Services 0 2,712 4,350 2,370 4,350 2,350 Staff Support 878 - 535100 Uniforms 0 528 800 843 1,000 1,100 878- 535200 Awards 0 0 100 0 100 100 878 - 535300 Memberships 0 0 100 0 100 100 878 - 535500 Training /Travel 0 0 1,500 858 1,500 1,500 878 - 535510 Meeting Expense 0 55 100 37 100 100 TOTAL Staff Support 0 582 2,600 1,737 2,800 2,900 Professional Services 878- 541310 Contractual Services 0 12,623 10,000 9,745 10,000 12,000 TOTAL Professional Services 0 12,623 10,000 9,745 10,000 12,000 Maintenance Services 878- 551100 Building Maintenance 0 57,623 67,000 79,961 92,000 70,000 878 - 551400 Minor S Other Equip Maint 0 0 500 0 500 500 878 - 551800 Other Maintenance Agreements 0 2,670 38 0 38 0 878 - 551810 Maintenance Agr - Radios 0 0 632 430 632 632 TOTAL Maintenance Services 0 60,293 68,170 80,391 93,170 71,132 180 7 -31 -2014 01:37 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2014 INTERNAL SERVICE EXPENDITURES (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMDIENDED BU Rental /Leasing 0 148,680 298,529 174,812 324,433 269,074 878 - 561100 Rental - Equipment 0 375 1,400 0 400 1,400 TOTAL Rental /Leasing 0 375 1,400 0 400 1,400 Operating Equipment 878 - 571700 Improvement Under $5,000 0 540 0 0 0 1,500 TOTAL Operating Equipment 0 540 0 0 0 1,500 Capital Outlay 878 - 581200 Vehicles & Access. OVER $5,00 0 0 0 0 0 28,000 878- 581700 Improvements Over $5,000 0 0 118,000 3,713 118,000 5,500 878- 581800 Equipment Over $5,000 0 0 0 0 0 5,250 TOTAL Capital Outlay 0 0 118,000 3,713 118,000 38,750 TOTAL BUILDING MAINTENANCE 0 148,680 298,529 174,812 324,433 269,074 TOTAL INTERNAL SERVICE 2,376,750 2,597,128 3,396,545 2,521,832 3,437,830 3,789,517 181 THIS PAGE INTENTIONALLY LEFT BLANK 182 DEPARTMENT: 901 CITY ASSISTANCE FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION The City will set up a preliminary budget of $46,390 for the operations of the Senior Center through January 2015. These expenses are offset by revenue generated by the program. An additional $45,000 is left in City Assistance for the possibility of a third party taking over operations of this program after the said date. The Patient Assistance program is an Interlocal Agreement between the City of Schertz and Guadalupe Valley Hospital. The Hospital agrees to provide prescription medication free of charge or at a low cost to citizens of Schertz who qualify for assistance under established guidelines. The Hospital agrees to maintain a part -time intake and information office in Schertz. Prescriptions will be filled and administered at the Hospital's Seguin facility. The City agrees to pay the hospital an agreed upon amount under the yearly contract. The Hospital agrees to provide written reports to the City and to provide the City with the complete budget for the Hospital's drug program. This contract is for $5,000. The City of Schertz also provides assistance to the Guadalupe Children's Advocacy Center. The Center provides a warm, homelike environment for children who visit to be interviewed about physical or sexual abuse. The Children's Advocacy Center's primary emphasis is placed on the well -being of the child to prevent further trauma. This agreement is for $5,000 Transportation Assistance is provided through Alamo Regional Transit for senior citizens. Senior Center City Assistance Total 183 $0 $60,955 $46,390 52,000 87,648 80,000 $52,000 $148,603 $126,390 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Senior Center City Assistance Total 183 $0 $60,955 $46,390 52,000 87,648 80,000 $52,000 $148,603 $126,390 CITY ASSISTANCE PROGRAM JUSTIFICATION AND ANALYSIS The FY 2014 -15 Budget will decrease by 15.0% from the FY 2013 -14 year end estimates. The decrease is due to one -time expenses related to the City taking over operation of the Senior Center that occurred in FY 2013 -14. 184 7 -31 -2014 03:00 PM 101 - GENERAL FUND PARKS 6 RECREATION EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 PAGE (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU SENIOR CITIZEN CENTER 0 0 53,615 35,392 60,955 46,390 Personnel Services 1,156,670 1,159,429 1,250,388 764,787 1,226,515 1,380,331 Supplies 465 - 521000 Operating Supplies 0 0 5,400 4,703 5,400 6,000 465 - 521100 Office Supplies 0 0 0 42 42 150 465 - 521110 Office Supplies - Refreshment 0 0 2,359 301 2,359 1,500 TOTAL Supplies 0 0 7,759 5,046 7,801 7,650 Utility Services 465 - 533200 Electric Utility Service 0 0 3,600 414 3,600 3,600 465- 533410 Water Utility Service 0 0 640 0 640 640 TOTAL Utility Services 0 0 4,240 414 41240 4,240 Operations Support 465 - 534100 Advertising 0 0 2,400 0 1,500 1,500 TOTAL Operations Support. 0 0 2,400 0 1,500 1,500 City Assistance 465- 537700 Senior Citizen Hot Meals 0 0 31,950 15,120 25,000 20,000 TOTAL City Assistance 0 0 31,950 15,120 25,000 20,000 Professional Services 465- 541300 Other Consl /Prof Services 0 0 3,866 3,597 4,866 7,000 465 - 541920 Entertainment Services 0 0 1,000 3,666 10,000 1,000 TOTAL Professional Services 0 0 4,866 7,263 14,866 8,000 Maintenance Services 465 - 551100 Building Maintenance 0 0 2,400 7,548 7,548 5,000 TOTAL Maintenance Services 0 0 2,400 7,548 7,548 5.,000 TOTAL SENIOR CITIZEN CENTER 0 0 53,615 35,392 60,955 46,390 TOTAL PARKS 6 RECREATION 1,156,670 1,159,429 1,250,388 764,787 1,226,515 1,380,331 185 7 -31 -2014 01:37 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2014 MISC & PROJECTS EXPENDITURES (-------- - - - - -- 2013 - 2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU CITY'S ASSISTANCE Utility Services 901 - 533200 Electric Utility Service 281 0 0 0 0 0 TOTAL Utility Services 281 0 0 0 0 0 City Assistance 901 - 537300 Patient Assistence 5,000 5,000 5,000 5,000 5,000 5,000 901 - 537400 Transportation Assistance 0 0 22,000 22,020 22,020 25,000 901 - 537500 Children's Advocacy Assistanc 5,000 5,000 5,000 0 5,000 5,000 901 - 537700 Senior Citizens Program 42,000 42,000 42,000 55,628 55,628 45,000 TOTAL City Assistance 52,000 52,000 74,000 82,648 87,648 80,000 TOTAL CITY'S ASSISTANCE 52,281 52,000 74,000 82,648 87,648 80,000 186 DEPARTMENT: 910 COURT RESTRICTED FUNDS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The court security fee and court technology fees are revenues that are restricted on use. The court technology must only be spent to purchase new or replacement devices to improve or maintain the efficiency of the Municipal Court. Approved purchases are computers, servers where court files are stored and computerized ticket writers. The court security fee can only be used to add or enhance security measure to the court room for the safety of staff and citizens. Court Technology 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Court Technology $17,266 $840 $50,872 Court Security 3,816 0 35,000 Total $21,082 $840 $85,872 Expenditures Located in Other $30,409 $90,409 $30,409 Departments PROGRAM JUSTIFICATION AND ANALYSIS In FY 2014 -15 the court security fund will be used to remodel the Municipal Court counter and subsidize one half of a marshal's salary for the time they spend in court. Court technology expenditures will be to replace ticket writers and other equipment as the need arises throughout the year. 187 7 -31 -2014 01:37 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2014 MISC & PROJECTS EXPENDITURES (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013. CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU COURT - RESTRICTED FUNDS Operating Equipment 910 - 571600 Court Technology Expenditure 15,019 17,266 6,400 840 840 50,872 910 - 571700 Court Security Expenditure 0 3,816 0 0 0 35,000 TOTAL Operating Equipment 15,019 21,082 6,400 840 840 85,872 TOTAL COURT - RESTRICTED FUNDS 15,019 21,082 6,400 840 840 85,872 188 FUND: 106 SPECIAL EVENTS DESCRIPTION The Special Events Fund is designated to monitor and manage funds appropriated to pay for all events sponsored or co- sponsored by the City of Schertz. Events include: Wilenchik Walk for Life, Doggie Dash, Absolute Jazz, Trunk -or- Treat, Festival of Angels, and the Sweetheart Court Scholarship program. Revenues $112,161 $174,783 $153,800 Expenses Non Departmental 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Revenues $112,161 $174,783 $153,800 Expenses Non Departmental $732 $5,150 $10,850 Festival of Angels 16,018 10,284 15,000 Employee Appreciation 6,385 11,510 15,000 National Night Out 0 0 200 Walk for Life 20,846 $23,465 25,000 Sweetheart Event 31,350 40,500 35,000 Jazzfest 15,538 14,505 20,000 Hal Baldwin Scholarship 11,740 12,530 18,750 Other Events 2,337 66,857 14,000 Total $104,946 $184,801 $153,800 PROGRAM JUSTIFICATION AND ANALYSIS Revenue Revenue for the FY 2014 -15 Budget will decrease 12.0% from the FY 2013 -14 year end estimates. Fewer fund transfers from reserves are needed due to the completion of the Hal Baldwin Memorial Plaza. Revenue is set through transfers to balance this fund. Expenses The FY 2014 -15 Budget will decrease 16.8% from the FY 2013 -14 year end estimates. This decrease is due to the completion of the Hal Baldwin Memorial Plaza in FY 2013 -14. I 7 -31 -2014 01:41 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 106 - SPECIAL EVENTS FUND AS OF: JULY 31ST, 2014 FINANCIAL SUMMARY (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU REVENUE SUMMARY Fund Transfers 37,250 61,226 149,657 0 120,691 106,125 Miscellaneous 47,290 50,935 50,300 54,259 54,092 47,675 TOTAL REVENUES 84,540 112,161 199,957 54,259 174,783 153,800 EXPENDITURE SUMMARY - GENERAL GOVERNMENT NON DEPARTMENTAL 2,385 732 5,150 0 5,150 10,850 TOTAL GENERAL GOVERNMENT 2,385 732 5,150 0 5,150 10,850 PUBLIC WORKS CULTURAL FESTIVAL OF ANGELS 14,000 16,018 15,000 10,284 10,284 15,000 EMPLOYEE APPRECIATION EV 0 6,385 12,000 11,510 11,510 15,000 4th OF JULY JUBILEE 218 0 0 0 0 0 NATIONAL NIGHT OUT 0 0 150 0 0 200 WALK FOR LIFE 26,451 20,846 25,000 23,465 23,465 25,000 TML EVENTS 195 0 0 0 0 0 SWEETHEART EVENT 27,075 31,350 37,000 29,055 40,500 35,000 JAZZFEST 0 15,538 25,000 14,505 14,505 20,000 HAL BALDWIN SCHOLARSHIP 4,767 11,740. 13,800 8,730 12,530 18,750 OTHER EVENTS 10,341 2,337 66,857 52,877 66,857 14,000 TOTAL CULTURAL 83,048 104,215 194,807 150,426 179,651 142,950 TOTAL EXPENDITURES 85,433 104,946 199,957 150,426 184,801 153,800 REVENUE OVER /(UNDER) EXPENDITURES ( 893) 7,215 0 ( 96,167) ( 10,018) 0 190 7 -31 -2014 01:41 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 106 - SPECIAL EVENTS FUND AS OF: JULY 31ST, 2014 REVENUES (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU Fees Fund Transfers 000 - 481000 Transfer In - Reserves 0 000 - 481314 Transfer In -Hotel /Motel Fund 37,250 000 - 485000 Interfund Transfer In 0 000 - 486100 Transfer In 0 000 - 486101 Transfer In- General Fund 0 TOTAL Fund Transfers 37,250 Miscellaneous 9,000 000 - 491200 Investment Income 137 000 - 492200 Wilenchik Walk for Life 26,451 000 - 493018 TML DINNER 195 000 - 493256 Donations - Police Events 0 000 - 493455 Proceeds - Festival of Angels 710 000 - 493460 Schertz Sweetheart 570 000 - 493621 Hal Baldwin Scholarship 19,227 000 - 493650 Donations -Hal Balwin Legacy 0 000 - 497000 Misc Income - Special Events 0 TOTAL Miscellaneous 47,290 TOTAL REVENUES 84,540 0 25,435 0 0 16,125 61,226 118,222 0 114,691 55,000 0 0 0 6,000 0 0 6,000 0 0 9,000 0 0 0 0 26,000 61,226 149,657 0 120,691 106,125 70 75 17 0 75 20,846 25,000 23,465 23,465 25,000 0 0 0 0 0 0 3,000 0 0 3,000 850 850 0 0 0 830 850 0 0 850 19,669 13,800 23,762 23,612 18,750 7,410 6,725 6,725 6,725 0 1,260 0 290 290 0 50,935 50,300 54,259 54,092 47,675 112,161 199,957 54,259 174,783 153,800 191 7 -31 -2014 01:41 PM 106 - SPECIAL EVENTS FUND GENERAL GOVERNMENT EXPENDITURES CI T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 PAGE (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -20.12 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU NON DEPARTMENTAL Fund Charges /Transfers 101 - 548615 Transfer Out - Hist. Committe 2,385 732 5,150 0 5,150 10,850 TOTAL Fund Charges /Transfers 2,385 732 5,150 0 5,150 10,850 TOTAL NON DEPARTMENTAL 2,385 732 5,150 0 5,150 10,850 TOTAL GENERAL GOVERNMENT 2,385 732 5,150 0 5,150 10,850 192 7 -31 -2014 01:41 PM 106 - SPECIAL EVENTS FUND CULTURAL EXPENDITURES C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU FESTIVAL OF ANGELS City Support Services 601 - 532800 Festival of Angels 13,750 15,018 15,000 10,284 10,284 15,000 TOTAL City Support Services 13,750 15,018 15,000 10,284 10,284 15,000 Operations Support 601 - 534100 Advertising 250 1,000 0 0 0 0 TOTAL Operations Support 250 1,000 0 0 0 0 TOTAL FESTIVAL OF ANGELS 14,000 16,018 15,000 10,284 10,284 15,000 193 7 -31 -2014 01:41 PM 106 - SPECIAL EVENTS FUND CULTURAL EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 PAGE (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU EMPLOYEE APPRECIATION EV City Support Services 602 - 532800 Employee Appreciation Events 0 4,985 12,000 11,510 11,510 15,000 602 - 532850 Employee Picnic 0 1,400 0 0 0 0 TOTAL City Support Services 0 6,385 12,000 11,510 11,510 15,000 TOTAL EMPLOYEE APPRECIATION EV 0 6,385 12,000 11,510 11,510 15,000 194 7 -31 -2014 01:41 PM 106 - SPECIAL EVENTS FUND CULTURAL EXPENDITURES C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU 4th OF JULY JUBILEE City Support Services 604- 532800 4th of July Jubiilee 44 0 0 0 0 0 TOTAL City Support Services 44 0 0 0 0 0 Operations Support 604- 534100 Advertising 174 0 0 0 0 0 TOTAL Operations Support 174 0 0 0 0 0 TOTAL 4th OF JULY JUBILEE 218 195 0 0 0 0 0 7 -31 -2014 01:41 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 106 - SPECIAL EVENTS FUND AS OF: JULY 31ST, 2014 CULTURAL EXPENDITURES (-------- - - - - -- 2013 -2014 -------- - - - - -- )(-- - - - - -- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR RECOMMENDED BU NATIONAL NIGHT OUT City Support Services 607 - 532800 National Night Out 0 0 150 0 0 200 TOTAL City Support Services 0 0 150 0 0 200 TOTAL NATIONAL NIGHT OUT 0 0 150 0 0 200 196 7 -31 -2014 01:41 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 106 - SPECIAL EVENTS FUND AS OF: JULY 31ST, 2014 CULTURAL EXPENDITURES (-------- - - - - -- 2013 -2014 --------------- )(-------- 20.14 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU WALK FOR LIFE City Support Services 608 - 532800 Wilenchik Walk for Life 26,451 20,846 25,000 23,465 23,465 25,000 TOTAL City Support Services 26,451 20,846 25,000 23,465 23,465 25,000 Operations Support TOTAL WALK FOR LIFE 26,451 20,846 25,000 23,465 23,465 25,000 197 7 -31 -2014 01:41 PM 106 - SPECIAL EVENTS FUND CULTURAL EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 PAGE (------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU TML EVENTS City Support Services 618 - 532800 TML DINNER 195 0 0 0 0 0 TOTAL City Support Services 195 0 0 0 0 0 TOTAL TML EVENTS 195 0 0 0 0 0 198 7 -31 -2014 01:41 PM 106 - SPECIAL EVENTS FUND CULTURAL EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 PAGE (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU SWEETHEART EVENT City Support Services 619 - 532800 Schertz Sweetheart 22,075 27,850 33,000 26,555 33,000 30,000 619 - 532850 Scholarships- Sweethearts 5,000 3,500 4,000 2,500 7,500 5,000 TOTAL City Support Services 27,075 31,350 37,000 29,055 40,500 35,000 TOTAL SWEETHEART EVENT 27,075 31,350 37,000 29,055 40,500 35,000 199 7 -31 -2014 01:41 PM 106 - SPECIAL EVENTS FUND CULTURAL, EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 PAGE (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU JAZZFEST City Support Services 620 - 532800 Jazzfest 0 15,538 25,000 14,505 14,505 20,000 TOTAL City Support Services 0 15,538 25,000 14,505 14,505 20,000 TOTAL JAZZFEST 0 15,538 25,000 14,505 14,505 20,000 200 7 -31 -2014 01:41 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 106 - SPECIAL EVENTS FUND AS OF: JULY 31ST, 2014 CULTURAL EXPENDITURES (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU HAL BALDWIN SCHOLARSHIP City Support Services 621 - 532800 Golf Tounament 0 7,990 10,000 8,730 8,730 15,000 621- 532850 Hal Baldwin Scholarship 3,767 3,750 3,800 0 3,800 3,750 TOTAL City Support Services 3,767 11,740 13,800 8,730 12,530 18,750 Fund Charges /Transfers 621 - 548101 Transfer Out - General Fund 1,000 0 0 0 0 0 TOTAL Fund Charges /Transfers 1,000 0 0 0 0 0 TOTAL HAL BALDWIN SCHOLARSHIP 4,767 11,740 13,800 8,730 12,530 16,750 201 7 -31 -2014 01:41 PM C I T Y O F S C H E R T Z - PAGE PROPOSED BUDGET WORKSHEET 106 - SPECIAL EVENTS FUND AS OF: JULY 31ST, 2014 CULTURAL EXPENDITURES (-------- - - - - -- 2013 -2014 ---------- - - - - -H -- - - - - -- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU OTHER EVENTS City Support Services 626- 532600 Other Events - Baldwin Memorial 10,341 919 52,857 43,650 52,857 0 626 - 532600 Other Events 0 1,291 11,000 8,586 11,000 11,000 626 - 532610 Police Events 0 0 3,000 441 3,000 3,000 TOTAL City Support Services 10,341 2,209 66,857 52,877 66,857 14,000 Operations Support 626 - 534100 Advertising 0 128 0 0 0 0 TOTAL Operations Support 0 128 0 0 0 0 TOTAL OTHER EVENTS 10,341 2,337 66,857 52,877 66,657 14,000 TOTAL CULTURAL 83,048 104,215 194,807 150,426 179,651 142,950 TOTAL EXPENDITURES 85,433 104,946 199,957 150,426 184,801 153,800 202 FUND: 110 Public, Educational, and Government (PEG) Access Fund DESCRIPTION The PEG Fund is dedicated to provide communication infrastructure in the City. This will allow the City to better reach the citizens with necessary information. This fund is commonly used for public access television and institutional network capacity. Currently the level of funding from the collected fees is not great enough to warrant a public access channel but could be used so in the future. Revenues $91,851 $119,572 $209,000 Expenses Leases 0 33,000 33,500 Capital Outlay 45,546 50,052 175,500 Total $45,546 $83,052 $209,000 PROGRAM JUSTIFICATION AND ANALYSIS Revenue Revenue increases in FY 2014 -15 by 74.8% with a transfer from reserves to continue the Master Communication Plan. Expenses The FY 2014 -15 Budget increases 151.6% from the FY 2013 -14 year end estimates to continue the Master Communication Plan by purchasing the necessary equipment. 203 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Revenues $91,851 $119,572 $209,000 Expenses Leases 0 33,000 33,500 Capital Outlay 45,546 50,052 175,500 Total $45,546 $83,052 $209,000 PROGRAM JUSTIFICATION AND ANALYSIS Revenue Revenue increases in FY 2014 -15 by 74.8% with a transfer from reserves to continue the Master Communication Plan. Expenses The FY 2014 -15 Budget increases 151.6% from the FY 2013 -14 year end estimates to continue the Master Communication Plan by purchasing the necessary equipment. 203 7 -31 -2014 01 :42 PM 110 - PUBLIC, EDU, GOVMNT FEE FINANCIAL SUMMARY REVENUE SUMMARY C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU Franchises 92,519 91.,851 100,950 39,386 119,572 119,572 Fund Transfers 0 0 260,550 0 0 89,428 Miscellaneous 19 0 0 0 0 0 TOTAL REVENUES 92,538 91,851 361,500 39,386 119,572 209,000 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 123 45,546 361,500 51,893 83,052 209,000 TOTAL GENERAL GOVERNMENT 123 45,546 361,500 51,893 83,052 209,000 TOTAL EXPENDITURES 123 45,546 361,500 51,893 83,052 209,000 REVENUE OVER /(UNDER) EXPENDITURES 92,415 46,305 0 ( 12,508) 36,520 0 204 7 -31 -2014 01:42 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 110 - PUBLIC, EDU, GOVMNT FEE AS OF: JULY 31ST, 2014 REVENUES (-------- - - - - -- 2013 -2014 --------------- -------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU Franchises 000 - 421350 Time Warner -PEG Fee 62,966 55,288 66,950 39,386 78,772 78,772 000 - 421465 AT &T PEG Fee 29,553 36,563 34,000 0 40,800 40,800 TOTAL Franchises 92,519 911851 100,950 39,386 119,572 119,572 Fund Transfers 000 - 481000 Transfer In - Reserves 0 0 260,550 0 0 89,428 TOTAL Fund Transfers 0 0 260,550 0 0 89,428 Miscellaneous 000 - 491000 Interest Earned 19 0 0 0 0 0 TOTAL Miscellaneous 19 0 0 0 0 0 TOTAL REVENUES 92,538 91,851 361,500 39,386 119,572 209,000 205 7 -31 -2014 01:42 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 110 - PUBLIC, EDU, GOVMNT FEE AS OF: JULY 31ST, 2014 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2013 -2014 ------------ - - -)(- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU NON DEPARTMENTAL Utility Services Professional Services 101 - 541600 Bank Charges 123 0 0 0 0 0 TOTAL Professional Services 123 0 0 0 0 0 Rental /Leasing 101 - 561200 Lease /Purcahse Payments 0 0 38,046 0 33,000 33,500 TOTAL Rental /Leasing 0 0 38,046 0 33,000 33,500 Operating Equipment 101 - 571400 Communications Equipmnt -Mino 0 0 0 22,888 0 0 TOTAL Operating Equipment 0 0 0 22,888 0 0 Capital Outlay 101 - 581400 Communications Equipment 0 45,546 323,454 29,005 50,052 175,500 TOTAL Capital Outlay 0 45,546 323,454 29,005 50,052 175,500 TOTAL NON DEPARTMENTAL, 123 45,546 361,500 51,893 83,052 209,000 TOTAL GENERAL GOVERNMENT 123 45,546 361,500 51,893 83,052 209,000 TOTAL EXPENDITURES 123 45,546 361,500 51,893 83,052 209,000 206 FUND: 505 INTEREST & SINKING FUND DESCRIPTION This fund is used to account for the accumulation of resources for and the payment of general long term debt principal and interest on city debt. The Interest & Sinking portion of the property taxes are directly deposited by the County Tax Assessor's Office into this fund. Revenue 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Revenue Taxes $5,051,475 Miscellaneous 371,087 Total $5,422,563 Expenses Professional Service 1,750 Debt Service 5,131,287 Total $5,133,037 PROGRAM JUSTIFICATION AND ANALYSIS $5,250,140 367,113 $5,617,253 42,350 5,554,425 $5,596,775 $5,338,513 368,763 $5,707,276 42,350 5,593,807 $5,636,157 Revenues Revenues for FY 2014 -15 will increase 1.6% from the FY 2013 -14 estimates with the growth of the tax base. Expenses The FY 2014 -15 Budget will increase 0.7% from the FY 2013 -14 year end estimates with the addition of a debt service for Public Works equipment. 207 7 -31 -2014 01:45 PM 505 -TAX I SS FINANCIAL SUMMARY REVENUE SUMMARY Taxes Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 (-------- - - - - -- 2013 -2014 2011 -2012 2012 -2013 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL PAGE ---------- )(-------- 2014 -2015 -- PROJECTED CITY ADMIN. ADO YEAR END RECOMMENDED BU 4,306,882 5,051,475 5,204,493 5,261,669 5,250,140 5,338,513 0 0 1,069 0 0 0 390,726 371,087 391,213 346,141 367,113 368,763 4,697,608 5,422,563 5,596,775 5,607,810 5,617,253 5,707,276 4,587,185 5,133,037 5,596,775 5,052,072 5,596,775 5,636,157 4,587,185 5,133,037 5,596,775 5,052,072 5,596,775 5,636,157 4,587,185 5,133,037 5,596,775 5,052,072 5,596,775 5,636,157 110,424 289,526 0 555,738 20,478 71,119 208 7 -31 -2014 01:45 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 505 -TAX I 6S AS OF: JULY 31ST, 2014 REVENUES Taxes 000 - 411900 Property Tax Revenue TOTAL Taxes Fund Transfers 000 - 481000 Transfer In - Reserves TOTAL Fund Transfers Miscellaneous 000 - 491000 Interest Earned 000- 491200 Investment Income 000 - 495015 Contribution from SED 000 - 497000 Misc Income TOTAL Miscellaneous TOTAL REVENUES (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU 4,306,882 5,051,475 5,204,493 5,261,669 5,250,140 5,338,513 4,306,882 5,051,475 5,204,493 5,261,669 5,250,140 5,338,513 0 0 1,069 0 0 0 0 0 1,069 0 0 0 41 57 75 49 75 75 23,860 1,956 25,000 1,024 900 1,500 366,825 369,075 366,138 345,069 366,138 367,188 0 0 0 0 0 0 390,726 371,087 391;213 346,141 367,113 368,763 4,697,608 5,422,563 5,596,775 5,607,810 5,617,253 5,707,276 209 7 -31 -2014 01:45 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 505 -TAX I SS AS OF: JULY 31ST, 2014 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2013 -2014 --------------- -------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU NON DEPARTMENTAL Professional Services 101 - 541500 Paying Agent 1,950 1,200 2,350 1,750 2,350 2,350 101 - 541502 Cost of Bond Issuance 35,810 550 40,000 0 40,000 40,000 TOTAL Professional Services 37,760 1,750 42,350 1,750 42,350 42,350 Debt Service 101 - 555612 Bond -GO Refunding 2010 - Princi 240,000 250,000 260,000 260,000 260,000 265,000 101- 555612.Bond -GO Refundin 2010 - Interes 82,650 77,125 70,750 37,000 70,750 63,525 101 - 555622 Bond - Schertz CO SR2003- Princi 200,000 210,000 0 0 0 0 101- 555622.Bond -CO SR2003- Interest 11,265 3,833 0 0 0 0 101 - 555624 Bond -Comm Proj SR04- Principal 315,000 325,000 0 0 0 0 101- 555624.Bond -Comm Proj SR04- Interest 20,703 6,906 0 0 0 0 101 - 555626 Bond -GO Series 2006 - Principal 100,000 200,000 200,000 200,000 200,000 350,000 101- 555626.Bond -GO Series 2006 - Interest 648,981 642,981 634,982 319,491 634,982 204,419 101 - 555628 Bond -CO 2007 - Principal 102,900 109,533 112,834 112,833 112,834 116,134 101- 555628.Bond -CO 2007 - Interest 22,177 18,498 14,106 14,106 14,106 9,582 101 - 555629 Bond -GO 2007 Principal 225,000 235,000 245,000 245,000 245,000 255,000 101- 555629.Bond -GO 2007 Interest 198,820 189,419 179,792 179,322 179,792 169,618 101 - 555630 Bond -GO SR2008 Principal 370,000 385,000 430,000 430,000 430,000 420,000 101- 555630.Bond -GO SR2008 Interest 364,679 349,088 332,259 332,259 332,259 314,706 101 - 555631 Bond -GO SR2009 Principal 505,000 510,000 590,000 590,000 590,000 535,000 101- 555631.Bond -GO SR2009 Interest 340,638 327,950 314,201 160,788 314,201 298,800 101 - 555633 Bond -GO SR2011 Principal 90,000 200,000 210,000 210,000 210,000 220,000 101- 555633.Bond -GO SR2011 Interest 474,592 367,238 358,038 358,038 358,038 349,438 101 - 555634 Bond -GO 2011A Refund - Principa 140,000 70,000 615,000 615,000 615,000 610,000 101- 555634.Bond -GO 2011A Refund - Interest 97,021 153,067 145,916 144,942 145,916 130,830 101- 555635 Bond -GO 2012 - Principal 0 295,000 285,000 285,000 285,000 295,000 101- 555635.Bond -GO 2012 - Interest 0 205,649 219,284 219,284 219,284 206,444 101- 555636 Tax Note - SR2013 - Principal 0 0 160,000 160,000 160,000 165,000 101- 555636.Tax Note - SR2013 - Interest 0 0 11,223 11,222 11,223 71543 101 - 555637 Tax Note - SR2013A - Principa 0 0 155,000 155,000 155,000 160,000 101- 555637.Tax Note - SR2013A - Interest 0 0 11,040 11,039 11,040 7,345 101- 555638 Bond -GO 2014 Refund- Principal 0 0 0 0 0 50,000 101- 555638.Bond -GO 2014 Refund- Interest 0 0 0 0 0 358,322 101 - 555900 Debt Service 0 0 0 0 0 32,101 TOTAL Debt Service 4,549,424 5,131,287 5,554,425 5,050,322 5,554,425 5,593,807 Other Financing Sources TOTAL NON DEPARTMENTAL 4,587,185 5,133,037 5,596,775 5,052,072 5,596,775 5,636,157 TOTAL GENERAL GOVERNMENT 4,587,185 5,133,037 5,596,775 5,052,072 5,596,775 5,636,157 TOTAL EXPENDITURES 4,587,185 5,133,037 5,596,775 5,052,072 5,596,775 5,636,157 210 FUND: 202 WATER & SEWER DESCRIPTION The Water & Sewer Fund tracks revenue and expenses for the City's water, sewer, and solid waste functions and is managed by the Public Works Department. Staff is responsible for the planning, operation, and maintenance of the "retail" water and wastewater service and infrastructure. This includes the water distribution system, wastewater collection system, and utility billing office. The City's "wholesaler" for water production and transport is the Schertz- Seguin Local Government Corporation. Wastewater treatment is handled by the Cibolo Creek Municipal Authority. Garbage collection is handled by Bexar Waste. Revenues 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Revenues Franchises $198,322 $195,710 Permits 38,794 60,000 Fees 15,190,455 16,286,108 Fund Transfers 119,298 2,917,282 Miscellaneous 1,737,963 264,516 Total $17,284,832 $19,723,616 Expenses Business Office $547,227 $619,211 W &S Administration 15,891,132 16,399,970 Projects 367,519 2,185,086 Total $16,805,878 $19,204,267 PROGRAM JUSTIFICATION AND ANALYSIS $211,813 60,000 17,169,500 276,425 142,940 $17,860,678 $682,347 17,106,216 0 $17,788,563 Revenue Revenue for FY 2014 -15 will decrease 9.4% from FY 2013 -14 year end estimates. Increases in service customers, water rates, and sewer rates are offset by the one -time transfer in FY 2013 -14 to fund waterline replacements and a new water tower. 211 WATER & SEWER FUND Expenses The FY 2014 -15 budget will decrease 7.4% from FY 2013 -14 year end estimates. Increases in service costs and maintenance are offset by the project funding in FY 2013 -14. 212 7 -31 -2014 01:42 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 202 -WATER 6 SEWER AS OF: JULY 31ST, 2014 FINANCIAL SUMMARY REVENUE SUMMARY Franchises Permits Fees Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL BUSINESS OFFICE TOTAL GENERAL GOVERNMENT PUBLIC WORKS W 6 S ADMINISTRATION TOTAL PUBLIC WORKS (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU 184,016 198,322 195,710 166,218 195,710 211,813 0 38,794 12,000 56,904 60,000 60,000 14,873,696 15,190,455 16,092,683 13,250,563 16,286,108 17,169,500 113,004 11,184,841 2,917,282 93,237 2,917,282 276,425 401,864 1,737,963 165,440 228,211 264,516 142,940 15,572,580 28,350,375 19,383,115 13,795,132 19,723,616 17,860,678 0 0 0 4,965,000 0 0 525,592 547,227 621,700 440,328 619,211 682,347 525,592 547,227 621,700 5,405,328 619,211 682,347 15,451,102 15,891,132 16,438,338 11,571,524 16,399,970 17,106,216 15,451,102 15,891,132 16,438,338 11,571,524 16,399,970 17,106,216 PROJECTS 0 367,519 2,185,086 0 2,185,086 0 AVIATION HEIGHTS WTR IMP 0 0 11,652 0 0 0 TOTAL MISC 6 PROJECTS 0 367,519 2,196,738 0 2,185,086 0 TOTAL EXPENDITURES 15,976,695 16,805,878 19,256,776 16,976,853 19,204,267 17,788,563 REVENUE OVER /(UNDER) EXPENDITURES ( 404,114) 11,544,497 126,339 ( 3,181,721) 519,349 72,115 213 7 -31 -2014 01:42 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 202 -WATER & SEWER AS OF: JULY 31ST, 2014 REVENUES (-------- - - - - -- 2013 -2014 --------------- -------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU Franchises 000 - 421490 Cell Tower Leasing 184,016 198,322 195,710 166,218 195,710 211,813 TOTAL Franchises 184,016 198,322 195,710 166,218 195,710 211,813 Permits 000 - 432400 Development Permit 0 38,794 12,000 56,904 60,000 60,000 TOTAL Permits 0 38,794 12,000 56,904 60,000 60,000 Fees 000 - 455200 Garbage Collection Fee 3,427,008 3,542,592 3,600,000 3,233,849 3,600,000 4,000,000 000 - 455600 Fire Line Fees 20,414 20,439 22,000 23,985 23,995 25,000 000 - 455700 Recycle Fee Revenue 244,054 253,932 262,983 212,071 262,983 270,000 000 - 455800 W &S Line Constructn Reimbur 24,500 22,781 30,000 19,473 30,000 25,000 000 - 457100 Sale of Water 7,657,695 7,660,165 8,043,200 6,042,454 8,043,200 8,100,000 000 - 457110 Edwards Water Lease 204,399 96,942 127,000 310,931 320,950 127,000 000 - 457120 Water Transfer Charge -Selma 25,344 38,446 42,000 28,328 42,000 42,000 000 - 457130 Water Transfer Charge -UC 2,200 8,072 5,000 12,351 17,000 8,000 000 - 457140 Water Transfer Charge - Convers 0 32,351 30,000 22,971 30,000 30,000 000 - 457200 Sale of Meters 60,849 56,719 90,000 45,187 60,000 90,000 000 - 457400 Sewer Charges 3,023,567 3,271,096 3,658,000 3,114,086 3,658,000 4,250,000 000 - 457500 Water Penalties 180,795 182,379 180,000 167,041 180,000 200,000 000 - 458000 Sales of General Fixed Assets 0 2,000 0 0 0 0 000 - 458110 Sale of Merchandise - GovDeal 0 0 0 1,080 1,080 0 000 - 458400 Building Rental Fee 0 0 0 14,400 14,400 0 000 - 459200 NSF Check Fee - Water &Sewer 2,870 2,540 2,500 2,355 2,500 2,500 TOTAL Fees 14,873,696 15,190,455 16,092,683 13,250,563 16,286,108 17,169,500 Fund Transfers 000 - 481000 Transfer In - Reserves 0 0 2,185,086 0 2,185,086 0 000 - 486100 Transfer In 28,330 0 0 0 0 0 000 - 486102 Transfer In- Equipment Replace 0 0 197,500 0 197,500 0 000 - 486103 Transfer In- Vehicle Replacemn 0 0 290,380 0 290,380 0 000 - 486204 Interfnd Chrg- Drainage Billin 84,674 119,298 124,316 93,237 124,316 137,113 000 - 486411 Transfer In- Capital Recovery 0 11,065,543 120,000 0 120,000 139,312 TOTAL Fund Transfers 113,004 11,184,841 2,917,282 93,237 2,917,282 276,425 Miscellaneous 000 - 490000 Misc Charges 780 5,913 700 392 700 700 000 - 491000 Interest Earned 1,868 1,574 2,000 1,003 1,500 1,500 000 - 491200 Investment Income 13,470 10,145 12,000 3,424 5,000 10,000 000 - 493400 Donations - Christmas Activitie 750 0 0 0 0 0 000 - 495013 Capital Contribution -W &S ( 35,862) 1,301,235 0 0 0 0 000 - 496050 SSLG - SAWS RESERVATION 269,000 269,000 0 134,500 134,500 0 000 - 497000 Misc Income -W &S 47,833 47,291 40,000 9,179 12,000 20,000 000 - 498110 Salary Reimb -SSLGC 104,024 102,955 110,740 79,637 110,740 110,740 000 - 498300 Reimbumnt -City Property 0 ( 150) 0 76 76 0 TOTAL Miscellaneous 401,864 1,737,963 165,440 228,211 264,516 142,940 TOTAL REVENUES 15,572,580 28,350,375 19,383,115 13,795,132 19,723,616 17,860,678 214 7 -31 -2014 01 :42 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 202 -WATER & SEWER AS OF: JULY 31ST, 2014 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2013 -2014 --------------- -------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU NON DEPARTMENTAL Professional Services Fund Charges /Transfers 101 - 548406 Transfer To Public Improvemen 0 0 0 4,965,000 0 0 TOTAL Fund Charges /Transfers 0 0 0 4,965,000 0 0 Maintenance Services Capital Outlay TOTAL NON DEPARTMENTAL 0 0 0 4,965,000 0 0 215 THIS PAGE INTENTIONALLY LEFT BLANK 216 DEPARTMENT: PUBLIC WORKS DIVISION: 176 WATER AND SEWER BUSINESS OFFICE FUND: 202 WATER AND SEWER VISION STATEMENT Provide exceptional service and customer satisfaction; to build a closer partnership with our customers and the community. MISSION STATEMENT To provide an exceptional customer service experience by providing excellent customer service with accurate account tracking by using the latest technology and a smile. GOALS AND OBJECTIVES • Continue to provide friendly and efficient services for all customers. • To encourage and educate our customers to use delivery of e -mail statements. • To encourage and educate our customers to pay their utility bill by using the City's automatic draft payments services, online web payments, and e- services through their financial institution. • To read water meters in a safe, reliable, and efficient manner • Provide accurate utility billing statements DEPARTMENT DESCRIPTION Read meters for calculating usage. Prepare all utility bills for mailing. Collect utility payments and post to customer's account. Set up new customer accounts. Conduct sewer averaging annually. Collect payments for other departments. Collect debt for various departments. Solve complaints in timely and fair manner. Collect payments for other utilities and service providers. Take care of meter box maintenance. 217 BUSINESS OFFICE ORGANIZATIONAL CHART feral Building Water & ✓ices Streets Fleet Services Maintenance Sewer /Billing Drainage Office BUSINESS OFFICE 2012 -13 2013 -14 2014 -15 Business Office Manager 1 1 1 Business Office Assistant Manager 1 1 1 Utility Billing Clerk II 1 2 2 Utility Billing Clerk 1 1 2 2 Utility Billing Clerk 3* 0 0 Meter Tech 1 2* 2 2 Meter Tech I1 1 1 1 TOTAL POSITIONS 10 10 10 *One position is unfunded PERFORMANCE INDICATORS Water meter /accounts Garbage accounts Sewer accounts 12,192 2012 -13 2013 -14 2014 -15 Workload /Output Actual Estimate Budget Water meter /accounts Garbage accounts Sewer accounts 12,192 12,748 12,867 11,237 11,740 12,084 11,386 11,429 11,500 Meters per meter tech Accounts per clerks 218 4,064 4,249 4,289 3,048 3,187 3,216 2012 -13 2013 -14 2014 -15 Efficiency Actual Estimate Budget Meters per meter tech Accounts per clerks 218 4,064 4,249 4,289 3,048 3,187 3,216 BUSINESS OFFICE Personnel Services 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel Services $395,924 $445,554 $450,429 Supplies 4,012 4,600 4,600 Human Services 122 183 183 City Support Services 0 6,375 19,675 Utility Services 0 0 170 Operations Support 106,068 119,000 123,000 Staff Support 2,711 5,300 7,300 Professional Services 22,423 24,000 62,000 Fund Charges /Transfers 4,715 0 0 Maintenance Services 9,800 11,000 13,440 Operating Equipment 1,452 3,199 1,550 Total $547,227 $619,211 $682,347 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2014 -15 Budget increases 10.2% from FY 2013 -14 year end estimates. This increase is due to additional costs of online transaction with the removal of the online convenience fee. 219 7 -31 -2014 01:42 PM 202 -WATER 6 SEWER GENERAL GOVERNMENT EXPENDITURES BUSINESS OFFICE Personnel Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 PAGE (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU 176 - 511110 Regular 267,290 269,798 297,573 217,267 297,573 300,649 176 - 511120 Overtime 3,480 3,311 6,000 1,635 6,000 6,000 176 - 511180 LTD 774 743 922 582 922 932 176 - 511210 Longevity 7,924 10,314 9,674 6,286 9,674 6,326 176 - 511310 FICA - Employer 19,967 21,402 23,963 17,180 23,963 23,943 176 - 511350 TMRS- Employer 41,399 44,116 49,274 33,250 49,274 50,804 176 - 511410 Health - Employer 41,665 44,654 56,852 42,230 56,852 59,714 176 - 511500 Workers' Compensation 1,492 1,586 2,197 1,296 1,296 2,061 TOTAL Personnel Services 383,991 395,924 446,455 319,726 445,554 450,429 Supplies 3,780 3,696 5,000 345 5,000 5,000 176 - 521000 Operating Supplies 1,893 1,458 2,000 1,507 2,000 2,000 176 - 521100 Office Supplies 2,808 2,554 2,500 2,042 2,500 2,500 176 - 521200 Medical /Chem Supplies 0 0 100 0 100 100 176 - 521300 Motor Vehicle Supplies 53 0 0 0 0 0 TOTAL Supplies 4,754 4,012 4,600 3,549 4,600 4,600 Human Services 176- 531100 Pre - employment Check 40 122 183 117 TOTAL Human Services 40 122 183 117 City Support Services 183 183 183 183 176- 532355 Software Maintenance 0 0 5,375 0 5,375 1,375 176 - 532900 Contingencies 0 0 1,000 0 1,000 18,300 TOTAL City Support Services 0 0 6,375 0 6,375 19,675 Utility Services 176- 533310 Telephone /Cell Phone 0 0 0 0 0 170 TOTAL Utility Services 0 0 0 0 0 170 Operations Support 176- 534000 Postage 45,710 64,237 67,000 60,610 71,000 73,000 176- 534200 Printing 6 Binding 47,049 38,135 45,000 35,719 43,000 45,000 176- 534300 Equipment Maintenance - Copie 3,780 3,696 5,000 345 5,000 5,000 TOTAL Operations Support 96,538 106,068 117,000 96,674 119,000 123,000 Staff Support 176 - 535100 Uniforms 1,520 1,285 2,500 986 2,500 2,500 176 - 535200 Awards 0 0 0 0 0 200 176- 535300 Memberships 65 51 100 65 100 100 176 - 535500 Training /Travel 1,694 863 3,500 1,000 2,000 3,500 176- 535510 Meeting Expenses 613 512 1,000 553 700 1,000 TOTAL Staff Support 3,893 2,711 7,100 2,604 5,300 7,300 220 7 -31 -2014 01:42 PM 202 -WATER 6 SEWER GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 (-------- - - - - -- 2013 -2014 2011 -2012 2012 -2013 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL PAGE ---------- )(-------- 2014 -2015 -- PROJECTED CITY ADMIN. ADO YEAR END RECOMMENDED BU Professional Services 176 - 541600 Misc bank charges 0 0 500 0 500 500 176 - 541650 Misc Expenses 395 0 500 0 500 500 176- 541800 Credit Card Fees 22,988 22,423 23,000 11,119 23,000 61,000 TOTAL Professional Services 23,383 22,423 24,000 11,119 24,000 62,000 Fund Charges /Transfers 176- 548700 Bad Debt Expense 0 4,715 0 0 0 0 TOTAL Fund Charges /Transfers 0 4,715 0 0 0 0 Maintenance. Services 176 - 551800 Other Maintenance Agreements 7,060 9,800 13,440 6,540 11,000 13,440 TOTAL Maintenance Services 7,060 9,800 13,440 6,540 11,000 13,440 Rental /Leasing Operating Equipment 176 - 571000 Furniture & Fixtures 500 0 500 0 500 600 176 - 571200 Vehicles 6 Access. LESS $5,00 5,433 0 100 0 100 0 176 - 571300 Computer 6 Periphe. LESS $500 0 1,452 800 0 1,452 750 176 - 571400 Communication Equip LESS $500 0 0 200 0 200 200 176 - 571500 Equipment under $5,000 0 0 947 0 947 0 TOTAL Operating Equipment 5,933 1,452 2,547 0 3,199 1,550 Capital Outlay TOTAL BUSINESS OFFICE 525,592 547,227 621,700 440,328 619,211 682,347 TOTAL GENERAL GOVERNMENT 525,592 547,227 621,700 5,405,328 619,211 221 682,347 THIS PAGE INTENTIONALLY LEFT BLANK 222 DEPARTMENT: PUBLIC WORKS DIVISION: 575 WATER & SEWER ADMINISTRATION FUND: 202 WATER AND SEWER VISION STATEMENT Provide superior customer service by maintaining the best water and wastewater networks and supplies to guarantee future city demands. IlyiIRIA If] &]If- 114Lhl461 k0 To provide excellent quality of water and wastewater to deliver a safe and adequate supply of drinking water and prevent wastewater overflows and safely deliver wastewater to treatment plants. GOALS AND OBJECTIVES • Provide an efficient and reliable water and wastewater system that meets all of the State rules and regulations. • Maintain a sound water and sewer system. • Ensure an adequate future water supply. • Encourage staff to be active in making decision to strengthen our ability to respond promptly to daily events. • Emphasize safety to our employees to reduce preventable accidents. • Promote water conservation, delivery of quality services, and providing accurate and timely responses to customer requests. DEPARTMENT DESCRIPTION Provide water and wastewater services to all citizens. Conduct maintenance, repair, and expansion of water and wastewater services. Provide excellent 223 WATER AND SEWER ADMINISTRATION customer service. Assist other departments as needed. Provide administrative support to water and wastewater departments. Provide a weekly chipping service. Inspect new infrastructure. Review plat and subdivision plans. Review water and wastewater construction plans. Manage department improvement projects. Oversee drought, conservation plan, and rules. Maintain bookkeeping & records management. Provide letters of availability and Certificate of Convenience and Necessity. Meet with developers and utility providers. Conduct department training, education, and planning. ORGANIZATION CHART WATER & SEWER ADMINISTRATION 2012 -13 2013 -14 2014 -15 Director 1 1 1 Coordinator 1 1 1 Senior Administrative Assistant 1 1 1 Inspector 1 2 2 Clerk /Dispatcher 1 1 1 Schertz- Seguin Local Government Corp Gen Mgr 1 1 1 Water & Sewer Supervisor 1 1 1 Water & Sewer Foreman 1 1 1 Serviceman III 2 2 2 Serviceman II 4 4 4 Serviceman 1 8 8 8 TOTAL POSITIONS 22 23 23 224 WATER AND SEWER ADMINISTRATION PERFORMANCE INDICATORS Water Accounts 2012 -13 2013 -14 2014 -15 Workload /Output Actual Estimate Budget Water Accounts 12,192 12,748 12,867 Miles of Water Main 195 199 204 Miles of Sewer Main 85 87 89 Gallons Pumped (Edwards), acre feet 2012 -13 2013 -14 2014 -15 Efficiency Actual Estimate Budget Gallons Pumped (Edwards), acre feet 114 150 180 Gallons Received (SSLGC), acre feet 5,230 5,440 6,000 Gallons Distributed, acre feet 4,950 5,080 5,160 New Meter Installed 2012 -13 2013 -14 2014 -15 Effectiveness Actual Estimate Budget New Meter Installed 271 297 357 New Service Taps 3 9 18 Water Service Calls 346 409 512 Water Main Break, Service Repair Calls 380 433 445 Sewer Backup and Repair Calls 118 145 160 225 MOM Personnel Services 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel Services $1,062,234 $1,194,325 $1,233,439 Supplies 162,707 195,150 195,150 Human Services 398 1,000 1,000 City Support Services 47,615 92,507 139,800 Utility Services 3,180,990 3,341,350 3,454,440 Operations Support 3,488 5,750 9,250 Staff Support 21,934 28,200 31,150 City Assistance 510 1,900 1,900 Professional Services 406,005 249,138 249,113 Fund Charges /Transfers 4,713,331 3,336,760 3,594,442 Maintenance Services 5,876,511 5,947,233 6,496,250 Other Costs 29,542 35,000 35,000 Debt Service 380,455 1,458,925 1,534,512 Rental /Leasing 3,571 6,070 6,070 Operating Equipment 1,841 15,346 21,200 Capital Outlay 0 491,316 103,500 Total $15,891,132 $16,399,970 $17,106,216 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2014 -15 Budget increases 4.3% from the FY 2013 -14 year end estimates. For FY 2014 -15 the Cibolo Creek Municipal Authority (CCMA) is increasing its charge for sewer treatment 9.5 %. Funds are also budgeted to act on the Compensation Study once it's completed. The contribution to the Cibolo Valley Local Government Corporation (CVLGC) will increase since another member City backed out of the corporation, spreading their contribution to the remaining members. The waste contractor expense for garbage collection in the City is increasing but is offset by an increase in revenue. This increase is from additional customers only and does not reflect a change in the fees. To replace aging vehicles and equipment the Water & Sewer Fund will replace two vehicles and join with the Drainage and General Funds in a debt issuance to replace back hoes, chippers, mowers, and other equipment. 226 7 -31 -2014 01:42 PM 202 -WATER & SEWER PUBLIC WORKS EXPENDITURES W & S ADMINISTRATION C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 PAGE (-------- - - - - -- 2013 -2014 ---------- - - - - -H -- - - - - -- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU Personnel Services. 575- 511110 Regular 684,096 718,287 798,848 601,200 798,848 819,543 575 - 511120 Overtime 22,056 19,882 17,500 14,084 17,500 17,500 575- 511180 LTD 2,158 2,193 2,540 1,762 2,540 2,606 575 - 511210 Longevity 24,665 20,849 22,532 17,730 22,532 23,175 575- 511230 Certification Allowance 15,325 15,221 14,101 11,286 14,101 12,901 575- 511240 Vehicle /phone Allowance 900 900 900 727 900 0 575- 511310 FICA - Employer 53,891 55,640 65,150 46,365 65,150 66,691 575 - 511350 TMRS- Employer 117,350 120,769 133,961 94,550 133,961 141,512 575 - 511410 Health - Employer 89,799 97,376 129,337 94,847 129,337 139,084 575- 511500 Workers' Compensation 11,285 11,117 17,171 9,456 9,456 10,427 TOTAL Personnel Services 1,021,525 1,062,234 1,202,040 892,007 1,194,325 1,233,439 Supplies 575 - 521000 Operating Supplies 8,786 8,765 9,100 8,452 9,100 9,100 575- 521100 Office Supplies 1,036 1,233 1,500 1,273 1,500 1,500 575 - 521200 Medical /Chem Supplies 1,908 1,087 4,000 1,893 4,000 4,000 575- 521400 Plumbing Supplies 61,175 56,421 85,000 31,923 85,000 85,000 575 - 521405 Water Meters -New 61,969 95,202 95,000 73,650 95,000 95,000 575- 521600 Equip Maint Supplies 573 0 550 53 550 550 TOTAL Supplies 135,448 162,707 195,150 117,244 195,150 195,150 Human Services 575 - 531100 Pre - employment Check 596 398 1,000 390 1,000 1,000 TOTAL Human Services 596 398 1,000 390 1,000 1,000 City Support Services 575- 532400 Computer Fees & Licenses 0 5,375 30,500 30,207 30,207 30,500 575 - 532410 Computer Consulting 1,010 3,211 7,000 32 7,000 7,000 575- 532500 City Insurance - Commercial 28,639 30,773 35,600 30,813 35,600 35,600 575 - 532700 Records Management Service 0 2,606 10,000 0 10,000 10,000 575 - 532800 Employee Appreciation Events 5,740 2,098 0 0 0 5,000 575 - 532900 Contingencies 0 3,552 9,700 0 9,700 51,700 TOTAL City Support Services 35,390 47,615 92,800 61,052 92,507 139,800 Utility Services 575- 533100 Gas Utility Service 1,842 780 2,100 1,240 2,100 2,100 575 - 533200 Electric Utility Service 262,157 262,133 280,000 214,180 280,000 280,000 575- 533310 Telephone /Cell Phones 2,644 2,828 4,000 2,263 4,000 5,000 575- 533320 Telephone /Air Cards 0 0 0 120 150 240 575- 533400 Water Purchase 3,027,035 2,852,811 2,988,000 1,903,382 2,988,000 3,100,000 575- 533410 Water Utility Service 2,099 2,703 4,700 3,665 3,500 3,500 575 - 533500 Vehicle Fuel 63,119 59,735 63,600 44,483 63,600 63,600 TOTAL Utility Services 3,358,895 3,180,990 3,342,400 2,169,334 3,341,350 3,454,440 227 7 -31 -2014 01:42 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 202 -WATER & SEWER AS OF: JULY 31ST, 2014 PUBLIC WORKS EXPENDITURES (-------- - - - - -- 2013 -2014 --------------- -------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU Operations Support 575- 534100 Advertising 0 0 1,750 0 1,750 1,750 575- 534200 Printing & Binding 3,400 1,679 4,000 454 2,000 4,000 575 - 534300 Equipment Maintenance - Copie 3,346 1,809 3,500 1,760 2,000 3,500 TOTAL Operations Support 6,746 3,488 9,250 2,215 5,750 9,250 Staff Support 575- 535100 Uniforms 7,513 6,763 9,500 7,912 9,500 10,450 575- 535200 Awards 0 195 600 0 600 600 575- 535300 Memberships 4,242 5,357 7,500 5,462 7,500 7,500 575- 535400 Publications 155 250 400 53 400 400 575- 535500 Training /Travel 6,746 8,098 8,100 7,108 8,100 8,100 575 - 535510 Meeting Expenses 976 1,187 1,800 1,038 1,800 2,000 575- 535600 Professional Certification 127 84 300 213 300 2,100 TOTAL Staff Support 19,759 21,934 28,200 21,787 28,200 31,150 City Assistance 575 - 537100 Medical Services 769 510 1,900 708 1,900 1,900 TOTAL City Assistance 769 510 1,900 708 1,900 1,900 Professional Services 575 - 541200 Legal Svcs 77,096 46,134 80,000 13,771 80,000 80,000 575 - 541300 Other Consl /Prof Services 34,478 23,758 35,000 14,644 35,000 35,000 575- 541305 Cell Tower Management Fees 45,901 67,460 58,713 51,023 58,713 58,713 575 - 541310 Contractual Services 4,979 87,414 50,000 26,838 50,000 50,000 575- 541400 Auditor /Accounting Service 24,000 24,000 24,000 24,000 24,000 24,000 575 - 541500 Paying Agent 950 800 1,400 800 1,400 1,400 575 - 541502 Cost of Bond Issuance 0 156,400 0 0 0 0 575 - 541650 Misc Expenses 62,029 40 0 25 25 0 TOTAL Professional Services 249,432 406,005 249,113 131,101 249,138 249,113 Fund Charges /Transfers 575- 548040 Contribution To CVLGC 26,335 223,665 140,000 115,000 140,000 380,163 575 - 548050 Contribution to SSLG 1,594,009 1,516,043 1,516,043 1,327,921 1,516,043 1,600,000 575 - 548060 Contribution to CCMA 0 0 315,000 0 315,000 315,000 575 - 548101 Transfer Out - General Fund 0 0 136,000 0 136,000 40,000 575 - 548106 Transfer Out - Special Events 0 0 3,000 0 3,000 4,000 575 - 548411 Transfer Out to Capital Recov 487,342 0 0 0 0 0 575 - 548600 Inter Fund Charges -Admin 881,222 1,060,963 1,152,350 864,263 1,152,350 1,152,350 575 - 548610 Interfund Charge -Fleet 47,749 51,548 54,367 40,775 54,367 57,929 575- 548700 Bad Debt Expense 47,284 44,101 20,000 0 20,000 45,000 575 - 548800 Depreciation Expense 1,503,526 1,802,536 0 0 0 0 575 - 548900 Amortization Expense 26,002 14,475 0 0 0 0 TOTAL Fund Charges /Transfers 4,613,468 4,713,331 3,336,760 2,347,959 3,336,760 3,594,442 228 7 -31 -2014 01:42 PM 202 -WATER & SEWER PUBLIC WORKS EXPENDITURES Maintenance Services 575- 551100 Building Maintenance 575 - 551300 Computer Maintenance 575 - 551400 Minor & Other Equip Maint 575 - 551500 Water Maintenance 575- 551510 Waste Contractor Expense 575 - 551520 Sewer Treatment -CCMA /MUD 575- 551530 Sewer Maintenance. 575 - 551600 Street Maintenance Materials 575 - 551720 Low Flow Rebate Program 575 - 551740 Rebate -UB Customer 575 - 551800 Other Maintenance Agreements TOTAL Maintenance Services Other Costs 575 - 554100 State Water Fees -TCEQ TOTAL Other Costs Debt Service 575- 555900 Debt Service 575- 555900.Interest Expense TOTAL Debt Service Rental /Leasing 575 - 561000 Rental - Building & Land 575 - 561100 Rental - Equipment TOTAL Rental /Leasing Operating Equipment 575 - 571000 Furniture & Fixtures 575 - 571200 Vehicles & Access. LESS $5,0 575 - 571300 Computer & Periphe. < $5000 575 - 571500 Minor Equipment 575 - 571800 Equipment Under $5,000 TOTAL Operating Equipment Capital Outlay 575 - 581200 Vehicles & Access. OVER $5,0 575- 581400 Communication Equip MORE $50 575 - 581800 Equipment over $5,000 TOTAL Capital Outlay 2011 -2012 ACTUAL C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 (-------- - - - - -- 2013 -2014 2012 -2013 CURRENT Y -T -D ACTUAL BUDGET ACTUAL PAGE ---------- )(-------- 2014 -2015 -- PROJECTED CITY ADMIN. ADO YEAR END RECOMMENDED BU 4,448 1 1,713 4 4,250 2 276 4 4,250 4 4,250 11,362 1 1,225 1 12,000 2 235 1 12,000 1 12,000 500 4 4,656 2 2,500 2 2,279 2 2,500 2 2,500 49,984 2 27,704 1 15,000 1 10,424 2 25,000 1 15,000 3,307,186 3 3,370,489 3 3,300,000 2 2,908,854 3 3,322,983 3 3,600,000 2,358,369 2 2,438,409 2 2,528,000 2 2,003,638 2 2,528,000 2 2,800,000 31,595 2 24,204 3 30,000 6 6,546 2 20,000 3 30,000 22,211 7 7,370 2 22,000 1 14,148 2 22,000 2 22,000 1,100 5 500 3 3,000 8 800 3 3,000 3 3,000 0 0 0 3 3,000 0 0 3 3,000 3 3,000 80 2 240 4 4,500 3 3,180 4 4,500 4 4,500 5,786,836 5 5,876,511 5 5,924,250 4 4,950,379 5 5,947,233 6 6,496,250 30,956 2 29,542 3 35,000 2 27,650 3 35,000 3 35,000 30,956 2 29,542 3 35,000 2 27,650 3 35,000 3 35,000 0 0 0 9 969,000 0 0 9 969,000 1 1,029,600 167,959 3 380,455 4 489,925 3 399,880 4 489,925 5 504,912 167,959 3 380,455 1 1,458,925 3 399,880 1 1,458,925 1 1,534,512 2,331 2 2,401 3 3,570 2 2,473 3 3,570 3 3,570 885 1 1,170 2 2,500 2 212 2 2,500 2 2,500 3,216 3 3,571 6 6,070 2 2,685 6 6,070 6 6,070 180 4 400 3 3,100 1 1,026 1 1,026 5 5,000 229 7 -31 -2014 01:42 PM 202 -WATER 6 SEWER PUBLIC WORKS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 PAGE (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECO144ENDED BU Water Line Relocation Aviation Heights TOTAL W 6 S ADMINISTRATION 15,451,102 15,691,132 16,438,338 11,571,524 16,399,970 17,106,216 TOTAL PUBLIC WORKS 15,451,102 15,891,132 16,438,338 11,571,524 16,399,970 17,106,216 230 7 -31 -2014 01:42 PM 202 -WATER 6 SEWER MISC 6 PROJECTS EXPENDITURES PROJECTS City Support Services Operations Support Fund Charges /Transfers 900 - 548406 Transfer Out - Public Imprvment TOTAL Fund Charges /Transfers TOTAL PROJECTS C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 (-------- - - - - -- 2013 -2014 --------------- )(-- - - - - -- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU 0 367,519 2,185,086 0 367,519 2,185,086 0 367,519 2,185,086 231 0 2,185,086 0 0 2,185,086 0 0 2,185,086 0 7 -31 -2014 01:42 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 202 -WATER 6 SEWER AS OF: JULY 31ST, 2014 MISC 6 PROJECTS EXPENDITURES (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU AVIATION HEIGHTS WTR IMP Personnel Services City Support Services 940 - 532900 Contingencies- AviationHts -WL 0 TOTAL City Support Services. 0 Operations Support Professional Services 940- 541100 Engineering- Aviation Hgts -WL 0 TOTAL Professional Services 0 Fund Charges /Transfers Maintenance Services TOTAL AVIATION HEIGHTS WTR IMP 0 232 0 3,662 0 0 0 0 3,662 0 0 0 0 7,990 0 0 0 0 7,990 0 0 0 0 11,652 0 0 0 7 -31 -2014 01:42 PM 202 -WATER 6 SEWER MISC S PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 PAGE (-------- - - - - -- 2013 -2014 ---------- - - - - -H -- - - - - -- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU FM3009 RDSBRIDGE EXPNDSN Professional Services Maintenance Services TOTAL MISC S PROJECTS 0 367,519 2,196,738 0 2,185,086 0 TOTAL EXPENDITURES 15,976,695 16,805,878 19,256,776 16,976,853 19,204,267 17,788,563 233 THIS PAGE INTENTIONALLY LEFT BLANK 234 FUND: 411 CAPITAL RECOVERY FUND WATER (Water & Sewer) VISION STATEMENT The City of Schertz Public Works Department takes pride in providing superior customer service, safe and efficient streets, community services, development of community, cleanliness, and efficiency of storm water systems, and excellent water and sewer services to the citizens of Schertz. MISSION STATEMENT The purpose of the Capital Recovery Fund is to implement infrastructure projects, remain complaint with State requirements, and keep pace with city growth as outlined in the Water & Sewer Capital Improvement Plan. GOALS AND OBJECTIVES • Ensure the Texas Commission of Environmental Quality (TCEQ) rules and regulations are met for future growth. • Continue to improve and provide an efficient and reliable water and wastewater system that meets all of the State rules and regulations and future growth in the community. • Provide citizens with quality projects completed on -time and on- budget. DESCRIPTION The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing customers while keeping bond supported programs to a minimum. Capital Recovery projects are based on the number of connections sold to 235 CAPITAL RECOVERY FUND - WATER increase pumping, storage and transmission water lines, and wastewater programs. Impact funds (Capital Recovery) must be used within ten years of collection date. All water and wastewater improvements are constructed to meet State Board of Insurance and Texas Commission on Environmental Quality rules and regulations. The Sewer Capital Recovery portion was moved to its own fund in FY 2013 -14. PERFORMANCE INDICATORS Revenue Fees $1,435,840 $880,200 880,200 Miscellaneous 39,656 5,300 5,300 Total $1,475,496 $885,500 $885,500 Expenses Non Departmental 1,555,766 122,000 86,109 Water Projects 0 0 450,000 Total $1,555,766 $120,000 $536,109 PROGRAM JUSTIFICATION AND ANALYSIS Revenues Revenues for FY 2014 -15 are expected to remain at levels estimated for FY 2013 -14. Expenses The FY 2014 -15 Budget will increase 339.4% from the FY 2013 -14 year end estimates with the addition of the project to make improvements to the Live Oak Pump. Projects to be completed FY 2014 -15 • Engineering for the southeast elevated water tank • Improvements to the Live Oak Pump 236 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Revenue Fees $1,435,840 $880,200 880,200 Miscellaneous 39,656 5,300 5,300 Total $1,475,496 $885,500 $885,500 Expenses Non Departmental 1,555,766 122,000 86,109 Water Projects 0 0 450,000 Total $1,555,766 $120,000 $536,109 PROGRAM JUSTIFICATION AND ANALYSIS Revenues Revenues for FY 2014 -15 are expected to remain at levels estimated for FY 2013 -14. Expenses The FY 2014 -15 Budget will increase 339.4% from the FY 2013 -14 year end estimates with the addition of the project to make improvements to the Live Oak Pump. Projects to be completed FY 2014 -15 • Engineering for the southeast elevated water tank • Improvements to the Live Oak Pump 236 7 -31 -2014 01:44 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 411 - CAPITAL RECOVERY - WATER AS OF: JULY 31ST, 2014 FINANCIAL SUMMARY (-------- - - - - -- 2013 -2014 2011 -2012 2012 -2013 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL ---------- )(-------- 2014 -2015 -- PROJECTED CITY ADMIN. ADO YEAR END RECOMMENDED BU REVENUE SUMMARY Fees 1,686,256 1,435,840 1,449,960 670,419 880,200 880,200 Fund Transfers 487,342 0 1,425,609 0 0 0 Miscellaneous 19,302 39,656 20,300 3,718 5,300 5,300 TOTAL REVENUES 2,192,901 1,475,496 2,895,869 674,137 685,500 885,500 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 446,387 11,077,706 576,109 2,000 122,000 536,109 TOTAL GENERAL GOVERNMENT 446,387 11,077,706 576,109 2,000 122,000 536,109 MISC & PROJECTS PROJECTS 0 0 1,750,000 0 0 0 TOTAL MISC & PROJECTS 0 0 1,750,000 0 0 0 TOTAL EXPENDITURES 446,387 11,077,706 2,326,109 2,000 122,000 536,109 REVENUE OVER /(UNDER) EXPENDITURES 1,746,513 ( 9,602,210) 569,760 672,137 763,500 349,391 237 7 -31 -2014 01:44 PM 411 - CAPITAL RECOVERY - WATER REVENUES 2011 -2012 ACTUAL C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 -------------- 2013 -2014 --------------- 2012 -2013 CURRENT Y -T -D ACTUAL BUDGET ACTUAL PROJECTED YEAR END PAGE -------- 2014 -2015 -- CITY ADMIN. ADO RECOMMENDED BU Fees 000 - 455900 Cap Rcvey -Water 1,038,730 827,388 880,200 670,419 880,200 880,200 000 - 455910 CapRcvey- WasteWtr 571,926 428,074 500,400 0 0 0 000 - 455913 Cap Rcvey -North Sewer Treat 75,600 180,378 69,360 0 0 0 TOTAL Fees 1,686,256 1,435,840 1,449,960 670,419 880,200 880,200 Fund Transfers 000 - 481000 Transfer In - Reserves 0 0 1,425,609 0 0 0 000 - 486202 Transfer In- WaterSSewer Fund 487,342 0 0 0 0 0 TOTAL Fund Transfers 487,342 0 1,425,609 0 0 0 Miscellaneous 000 - 491000 Interest Earned 398 27,151 300 192 300 300 000 - 491200 Investment Income 54,389 54,521 45,000 3,525 5,000 5,000 000- 491800 Gain /Loss Capital One Sewer ( 18,314) ( 31,506) 0 0 0 0 000 - 491900 Unrealize Gain /Loss- CapitlOn( 17,221) ( 10,509) ( 25,000) 0 0 0 000 - 497000 Misc Income 50 0 0 0 0 0 TOTAL Miscellaneous 19,302 39,656 20,300 3,718 5,300 5,300 TOTAL REVENUES 2,192,901 1,475,496 2,895,869 674,137 885,500 885,500 238 7 -31 -2014 01:44 PM 411 - CAPITAL RECOVERY - WATER GENERAL GOVERNMENT EXPENDITURES NON DEPARTMENTAL Supplies 101 - 521000 Operating Supplies TOTAL Supplies City Support Services Utility Services Operations Support C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU 0 0 5,000 0 0 5,000 101 - 534100 Advertising 109 0 109 101 - 534999 Misc Expense 0 1,800 0 TOTAL Operations Support 109 1,800 109 Professional Services 0 5,000 0 101 - 541100 Engineering 68 0 0 101 - 541200 Legal Svcs -Water 293 0 5,000 101- 541200.Legal Svcs -Sewer 0 0 5,000 101 - 541300 Professional Services -Wtr Mat 0 2,048 74,000 101- 541300.Professional Services -Sewer 0 2,048 0 101 - 541305 CCMA- NorthCliffe Impact Fees 0 0 360,000 101- 541400 Auditor /Accounting Service 2,000 2,000 2,000 101 - 541650 Investment Mgt Fee -Sewer 4,250 4,268 4,000 TOTAL Professional Services 6,610 10,363 450,000 Fund Charges /Transfers 1,000 0 0 101 - 548000 Transfer Out 0 1,543,603 0 101 - 548202 Transfer Out -Water s Sewer 0 9,521,940 120,000 101 - 548800 Depreciation Expense 215,429 0 0 101 - 548900 Amortization Expense 2,962 0 0 TOTAL Fund Charges /Transfers 218,391 11,065,543 120,000 Maintenance Services 101 - 551900 Construction 5,740 0 1,000 TOTAL Maintenance Services 5,740 0 1,000 Debt Service 101- 555628.Bond -CO SR2007- Interest 215,538 0 0 TOTAL Debt Service 215,538 0 0 239 0 0 5,000 0 0 5,000 0 0 109 0 0 0 0 0 109 0 0 0 0 0 5,000 0 0 0 0 0 74,000 0 0 0 0 0 0 2,000 2,000 1,000 0 0 0 2,000 2,000 80,000 0 0 0 0 120,000 0 0 0 0 0 0 0 0 120,000 0 0 0 1,000 0 0 1,000 0 0 0 0 0 0 7 -31 -2014 01:44 PM 411 - CAPITAL RECOVERY - WATER GENERAL GOVERNMENT EXPENDITURES Operating Equipment Capital Outlay 101 - 581000 MAJOR PROJECTS -Cap Rec TOTAL Capital Outlay TOTAL NON DEPARTMENTAL C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST., 2014 (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU 0 0 0 0 0 0 0 0 0 0 450,000 450,000 446,387 11,077,706 576,109 2,000 122,000 536,109 240 7 -31 -2014 01:44 PM 411 - CAPITAL RECOVERY - WATER MISC 6 PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 - 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU PROJECTS Personnel Services City Support Services Utility Services Operations Support Professional Services Fund Charges /Transfers 900 - 548406 Transfer Out - Public Imprvment 0 0 1,750,000 0 0 0 TOTAL Fund Charges /Transfers 0 0 1,750,000 0 0 0 Maintenance Services Rental /Leasing TOTAL PROJECTS 0 0 1,750,000 0 241 0 THIS PAGE INTENTIONALLY LEFT BLANK 242 FUND: 421 CAPITAL RECOVERY FUND SEWER (Water & Sewer) VISION STATEMENT The City of Schertz Public Works Department takes pride in providing superior customer service, safe and efficient streets, community services, development of community, cleanliness, and efficiency of storm water systems, and excellent water and sewer services to the citizens of Schertz. MISSION STATEMENT The purpose of the Capital Recovery Fund is to implement infrastructure projects, remain complaint with State requirements, and keep pace with city growth as outlined in the Water & Sewer Capital Improvement Plan. GOALS AND OBJECTIVES • Ensure the Texas Commission of Environmental Quality (TCEQ) rules and regulations are met for future growth. • Continue to improve and provide an efficient and reliable water and wastewater system that meets all of the State rules and regulations and future growth in the community. • Preliminary engineering and land acquisition for a waste water treatment plant for South Schertz. Initiate plans for the Southeast Quad Pump Station and the Ground Storage and Distribution Main for South Schertz. • Initiate and institute a study to implement reuse water throughout the City. • Provide citizens with quality projects completed on -time and on- budget. 243 CAPITAL RECOVERY FUND - SEWER DESCRIPTION The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing customers while keeping bond supported programs to a minimum. Capital Recovery projects are based on the number of connections sold to increase pumping, storage and transmission water lines, and wastewater programs. Impact funds (Capital Recovery) must be used within ten years of collection date. All water and wastewater improvements are constructed to meet State Board of Insurance and Texas Commission on Environmental Quality rules and regulations. Wastewater Capital Recovery was moved to its own fund in FY 2013 -14 PERFORMANCE INDICATORS Revenue Fees 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Revenue Fees $0 $680,400 $600,400 Fund Transfers 0 0 559,497 Miscellaneous 0 45,699 600 Total $0 $726,099 $1,160,497 Expenses Non Departmental $0 $122,143 $142,455 Sewer Projects 0 6,042 1,018,042 Total $0 $128,185 $1,160,497 I a:Z9Zr]:7_1►yi 1111RI] I I a KIN I Is]► I_1►1 O7_1 ki /_W,&*i 6*1 Revenues The revenue for FY 2014 -15 will increase 59.8% from the FY 2013 -14 year end estimates due to a transfer from reserves to fund the next phase of a project. Expenses The FY 2014 -15 Budget will increase 805.3% from the FY 2013 -14 year end estimates. This increase is to fund the finish out of phase three of the Town Creek Project. Projects to be completed FY 2014 -15 • Preliminary engineering for the south Schertz wastewater treatment plant • Finish Out of Phase III at Town Creek 244 7 -31 -2014 01:45 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 421 - CAPITAL RECOVERY - SEWER AS OF: JULY 31ST, 2014 FINANCIAL SUMMARY (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D- PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU REVENUE SUMMARY Fees 0 0 0 440,604 680,400 600,400 Fund Transfers 0 0 0 0 0 559,497 Miscellaneous 0 0 0 11,076 45,699 600 TOTAL REVENUES 0 0 0 451,680 726,099 1,160,497 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 0 0 0 2,857 122,143 142,455 TOTAL GENERAL GOVERNMENT 0 0 0 2,857 122,143 142,455 MISC & PROJECTS SEWER PROJECTS 0 0 0 6,042 6,042 1,018,042 TOTAL MISC & PROJECTS 0 0 0 6,042 6,042 1,018,042 TOTAL EXPENDITURES 0 0 0 8,899 128,185 1,160,497 REVENUE OVER /(UNDER) EXPENDITURES 0 0 0 442,781 597,914 0 245 7 -31 -2014 01:45 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 421 - CAPITAL RECOVERY - SEWER AS OF: JULY 31ST, 2014 REVENUES (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU Fees 000 - 455910 Cap Rcvey -Waste Water 0 0 000 - 455913 Cap Rcvey -North Sewer Treat 0 0 TOTAL Fees 0 0 Fund Transfers 0 362,160 500,400 500,400 0 78,444 180,000 100,000 0 440,604 680,400 600,400 000 - 481000 Transfer In - Reserves 0 0 0 0 TOTAL Fund Transfers 0 0 0 0 Miscellaneous 000 - 491000 Interest Earned 0 0 000 - 491200 Investment Income 0 0 000 - 491800 Gain /Loss Capital One Sewer 0 0 000 - 491900 Unrealize Gain /Loss -Captl One 0 0 TOTAL Miscellaneous 0 0 TOTAL REVENUES 0 0 246 0 559,497 0 559,497 0 105 100 100 0 21,898 17,260 500 0 ( 40,016) 0 0 0 29,090 28,339 0 0 11,076 45,699 600 0 451,680 726,099 1,160,497 7 -31 -2014 01:45 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 421 - CAPITAL RECOVERY - SEWER AS OF: JULY 31ST, 2014 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU NON DEPARTMENTAL Supplies Operations Support Professional Services 101- 541400 Auditor /Accounting Service 0 0 0 0 0 1,000 101- 541650 Investment Mgt Fee -Sewer 0 0 0 2,857 2,143 2,143 TOTAL Professional Services 0 0 0 2,857 2,143 3,143 Fund Charges /Transfers 101 - 548202 Transfer Out -Water 6 Sewer 0 0 0 0 120,000 139,312 TOTAL Fund Charges /Transfers 0 0 0 0 120,000 139,312 TOTAL NON DEPARTMENTAL 0 0 0 2,857 122,143 142,455 TOTAL GENERAL GOVERNMENT 0 0 0 2,857 122,143 142,455 247 7 -31 -2014 01:45 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 421 - CAPITAL RECOVERY - SEWER AS OF: JULY 31ST, 2014 MISC S PROJECTS EXPENDITURES (-------- - - - - -- 2013 -2014 --------------- -------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU SEWER PROJECTS City Support Services 902- 532900 Contingency - Sewer 0 0 0 0 0 45,000 TOTAL City Support Services 0 0 0 0 0 45,000 Operations Support Professional Services 902- 541100 Engineering - Sewer 0 0 0 6,042 6,042 6,042 902- 541200 Legal Services - Sewer 0 0 0 0 0 5,000 TOTAL Professional Services 0 0 0 6,042 6,042 11,042 Maintenance Services 902 - 551900 Construction - Sewer 0 0 0 0 0 960,000 TOTAL Maintenance Services 0 0 0 0 0 960,000 Rental /Leasing 902- 561300 Land Purchases - Sewer 0 0 0 0 0 2,000 TOTAL Rental /Leasing 0 0 0 0 0 2,000 TOTAL SEWER PROJECTS 0 0 0 6,042 6,042 1,018,042 TOTAL MISC S PROJECTS 0 0 0 6,042 6,042 1,018,042 TOTAL EXPENDITURES 0 0 0 8,899 128,185 1,160,497 248 FUND: 204 DRAINAGE FUND VISION STATEMENT Provide the infrastructure to protect property and life for generations to come. MISSION STATEMENT To operate, maintain, and improve the infrastructure for efficient and safe collection and discharge of storm water and drainage. GOALS AND OBJECTIVES • Protect lives and property. • Improve quality of the storm water system by adding a Storm Water Manager to implement & manage Phase II Storm Water Program to keep in compliance with local, state and federal regulations. Ensure compliance with program requirements associated with the National Pollutant Discharge Elimination System permit. • Institute best management practices in the maintenance of our natural creek ways and earthen channels to ensure water quality, reduce erosion, and increase conveyance. • Technical review and issuance of floodplain permits, floor insurance rate map revision, floodplain violation identification, coordination and prosecution support. • Review storm water infrastructure plans • Maintain storm water data collection. • Continue to evaluate, consider, and pursue all available resources for improving management of the local storm water infrastructure. • Provide Storm water pollution and floodplain awareness to the community and city personnel. 249 PUBLIC WORKS DRAINAGE DEPARTMENT DESCRIPTION The Public Works Drainage Department is responsible for the maintenance and management of drainage channels, storm water inlets, floodways, road right -of -ways, alleys, and compliance with regulations. Reviewing the issuance of permits for development that might affect the infrastructure such as subdivision plans, and providing guidance to other departments as needed. The revenues come from a fee charged to "users ". A "user" is any citizen or business that owns impervious surfaces, any man made structure, such as buildings, parking lots, or driveways. ORGANIZATIONAL CHART DRAINAGE 2012 -13 2013 -14 2014 -15 Assistant Public Works Director 1 1 1 Stormwater Manager 1 1 1 Drainage Foreman 1 1 1 Drainage Worker II 2 2 2 Drainage Worker 1 3 3 3 TOTAL POSITIONS 8 8 8 PERFORMANCE INDICATORS Acres of Alleys Mowed Acres of Rights -of -Way (ROW) Mowed Acres of Drainage Ditches Mowed 250 6.25 2012 -13 2013 -14 2014 -15 Workload /Output Actual Estimate Budget Acres of Alleys Mowed Acres of Rights -of -Way (ROW) Mowed Acres of Drainage Ditches Mowed 250 6.25 6.25 6.25 45.39 47.47 48.00 157.75 157.75 158.00 PUBLIC WORKS DRAINAGE Monthly Operating Expenditures $58,288 $66,248 $69,248 2012 -13 2013 -14 2014 -15 Efficiency Actual Estimate Budget Monthly Operating Expenditures $58,288 $66,248 $69,248 ROW Maintenance & Mowing, Hours 2012 -13 2013 -14 2014 -15 Effectiveness Actual Estimate Budget ROW Maintenance & Mowing, Hours 2,988 2,600 3,500 Drainage Mowing, Hours 904 1200 1,300 Drainage Structure Maintenance, Hours 2062 2600 2,700 Revenue Permits 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Revenue Permits $0 $3,500 $3,000 Fees 1,027,958 1,063,500 1,155,500 Miscellaneous 3,781 891 700 Total $1,031,739 $1,067,891 $1,159,200 Expenses Personnel $355,610 $415,923 $457,461 Supplies 4,374 8,300 8,300 Human Services 0 325 325 City Support Services 3,234 21,500 26,500 Utility Services 28,094 29,500 30,370 Operations Support 0 2,460 2,460 Staff Support 4,542 7,625 8,116 City Assistance 168 840 840 Professional Services 17,073 23,500 23,500 Fund Charges /Transfers 258,763 197,304 221,818 Maintenance Services 13,449 22,000 22,000 Other Costs 10 200 200 Debt Services 2,588 18,074 140,530 Rental /Leasing 0 500 500 Operating Equipment 11,468 12,880 5,500 Capital Outlay 0 24,322 0 Projects 0 69,200 146,198 Total $699,464 $854,453 $1,094,618 251 PUBLIC WORKS DRAINAGE PROGRAM JUSTIFICATION AND ANALYSIS Revenue Revenue in FY 2014 -15 will increase 8.6% from the FY 2013 -14 year end estimates due to an increase in service population. There is no increase in fees. Expenses The FY 2014 -15 Budget will increase 28.1 % from the FY 2013 -14 year end estimates with the completion of projects started in FY 2013 -14 and for additional debt service to purchase new equipment for Public Works. 252 7 -31 -2014 01:43 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 204 - DRAINAGE AS OF: JULY 31ST, 2014 FINANCIAL SUMMARY REVENUE SUMMARY Permits Fees Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY TOTAL PUBLIC WORKS MISC S PROJECTS PROJECTS TOTAL MISC 6 PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES 546,848 (-------- - - - - -- 2013 -2014 --------------- )( -- - - - - -- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMLENDED BU 0 0 215,398 39,040 69,200 146,198 0 0 0 3,020 3,500 3,000 734,530 1,027,958 1,041,000 833,259 1,063,500 1,155,500 4,034 0 0 0 0 0 1,573 3,781 1,700 746 891 700 740,137 1,031,739 1,042,700 837,025 1,067,891 1,159,200 546,848 699,464 823,610 512,587 785,253 948,420 546,848 699,464 823,610 512,587 785,253 948,420 0 0 215,398 39,040 69,200 146,198 0 0 215,398 39,040 69,200 146,198 546,848 699,464 1,039,008 551,627 854,453 1,094,618 193,289 332,275 3,692 285,399 213,438 64,582 253 7 -31 -2014 01:43 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 204 - DRAINAGE AS OF: JULY 31ST, 2014 REVENUES (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU Permits 000 - 432400 Floodplain Permit 0 0 0 3,020 3,500 3,000 TOTAL Permits 0 0 0 3,020 3,500 3,000 Fees 000 - 457500 Drainage Penalties 5,170 7,527 5,000 7,052 7,500 8,000 000 - 457600 Drainage Fee 729,360 1,020,431 1,036,000 826,207 1,056,000 1,147,500 TOTAL Fees 734,530 1,027,958 1,041,000 833,259 1,063,500 1,155,500 Fund Transfers 000 - 486100 Transfer In 4,034 0 0 0 0 0 TOTAL Fund Transfers 4,034 0 0 0 0 0 Miscellaneous 000 - 491000 Interest Earned 91 87 100 102 125 100 000 - 491200 Investment Income 811 960 600 578 700 500 000 - 497000 Misc Income - Drainage 671 2,734 1,000 60 60 100 000 - 498300 Reimburmnt -City Property 0 0 0 6 6 0 TOTAL Miscellaneous 1,573 3,781 1,700 746 891 700 TOTAL REVENUES 740,137 1,031,739 1,042,700 837,025 1,067,891 1,159,200 254 7 -31 -2014 01:43 PM 204 - DRAINAGE PUBLIC WORKS EXPENDITURES DRAINAGE Personnel Services 579- 511110 Regular 579 - 511120 Overtime 579- 511180 LTD - 579- 511210 Longevity 579- 511230 Certification Allowance 579- 511310 FICA - Employer 579 - 511350 TMRS - Employer 579- 511410 Health- Employer 579 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 579 - 521000 Operating Supplies 579- 521100 Office Supplies 579- 521200 Medical /Chem Supplies 579- 521300 Motor Vehicle Supplies 579- 521600 Equip Maint Supplies TOTAL Supplies Human Services 579- 531100 Pre - employment Check TOTAL Human Services City Support Services 579- 532400 Computer Fees 6 Licenses 579- 532500 City Insurance- Commercial 579- 532900 Contingencies TOTAL City Support Services Utility Services 579- 533300 Telephone /Land Line 579- 533310 Telephone /Cell Phones 579- 533500 Vehicle Fuel TOTAL Utility Services Operations Support 579- 534100 Advertising 579- 534200 Printing 5 Binding 579- 534300 Copy Services TOTAL Operations Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 (-------- - - - - -- 2013 -2014 - 2011 -2012 2012 -2013 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL PAGE ---------- )(-------- 2014 -2015 -- PROJECTED CITY ADMIN. ADO YEAR END RECOMMENDED BU 220,424 240,405 296,833 192,464 296,833 302,484 281 981 1,200 173 800 1,200 654 733 939 567 900 938 10,634 9,614 11,099 10,669 10,669 10,257 3,485 4,385 6,601 3,722 5,000 6,601 17,104 18,367 24,613 15,868 20,000 24,521 36,547 39,860 50,609 29,948 40,000 52,032 31,957 36,685 50,535 31,398 37,980 53,079 4,382 4,579 8,921 3,741 3,741 6,349 325,468 355,610 451,350 288,550 415,923 457,461 3,653 2,079 4,500 2,147 4,500 4,500 199 98 200 118 200 200 447 1,822 3,000 1,758 3,000 3,000 0 112 300 233 300 300 254 263 300 274 300 300 4,552 4,374 8,300 4,530 8,300 8,300 184 0 325 61 325 325 184 0 325 61 325 325 0 0 3,500 0 0 3,500 1,509 1,464 3,000 2,167 3,000 3,000 0 1,770 18,500 0 18,500 20,000 1,509 3,234 25,000 2,167 21,500 26,500 0 52 0 0 0 0 799 1,023 1,500 929 1,500 2,370 20,576 27,019 28,000 18,702 28,000 28,000 21,375 281094 29,500 19,630 29,500 30,370 0 0 1,000 0 1,000 1,000 0 0 1,000 0 1,000 1,000 0 0 460 0 460 460 0 0 2,460 0 2,460 2,460 255 7 -31 -2014 01:43 PM 204 - DRAINAGE PUBLIC WORKS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 PAGE (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU Staff Support 579- 535100 Uniforms 3,128 2,391 4,000 2,628 4,000 4,000 579 - 535500 Training /Travel 174 1,638 2,950 906 2,950 2,950 579- 535510 Meeting Expenses 225 239 300 247 300 300 579 - 535600 Professional Certification 179 274 375 335 375 866 TOTAL Staff Support 3,705 4,542 7,625 4,116 7,625 8,116 City Assistance 579 - 537100 Medical Services 378 168 840 0 840 840 TOTAL City Assistance 378 168 840 0 840 840 Professional Services 579- 541200 Legal Svcs 1,898 12,193 2,000 860 2,000 2,000 579 - 541310 Contractual Services 17,362 2,463 20,000 348 20,000 20,000 579- 541400 Auditor /Accounting Service 1,500 1,500 1,500 1,500 1,500 1,500 579 - 541502 Cost of Bond Issuance 0 917 0 0 0 0 TOTAL Professional Services 20,759 17,073 23,500 2,708 23,500 23,500 Fund Charges /Transfers 579- 548000 Transfer Out 0 25,140 0 0 0 0 579 - 548106 Transfer Out Special Events 0 0 0 0 0 1,000 579- 548500 Inter -Fund Charge -Admin 35,480 49,708 51,800 38,850 51,800 57,130 579- 548600 Inter -Fund Charge -Water 84,674 119,298 124,316 93,237 124,316 137,113 579 - 548610 Interfund Charge -Fleet 14,922 19,330 20,388 15,291 20,388 26,575 579- 548700 Bad Debt Expense 663 1,861 800 0 800 0 579 - 548750 Loss on Sale of Fixed Asset 0 12,801 0 0 0 0 579- 548800 Depreciation Expense 29,241 30,625 0 0 0 0 579 - 548900 Amortization Expense 66 0 0 0 0 0 TOTAL Fund Charges /Transfers 165,046 258,763 197,304 147,378 197,304 221,818 Maintenance Services 579- 551300 Computer Maintenance 0 0 2,000 0 2,000 2,000 579 - 551610 Drainage Channel Maintenance 42 13,449 20,000 5,548 20,000 20,000 TOTAL Maintenance Services 42 13,449 22,000 5,548 22,000 22,000 Other Costs 579 - 554100 State Storm Water Fee -TCEQ 100 100 200 200 200 200 TOTAL Other Costs 100 100 200 200 200 200 Debt Service 579 - 555900 Debt Service 0 0 16,500 0 16,000 32,800 579- 5559OO.Interest Expense 3,169 2,588 2,074 2,073 2,074 107,730 TOTAL Debt Service 3,169 2,588 18,574 2,073 18,074 140,530 256 7 -31 -2014 01:43 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 204 - DRAINAGE AS OF: JULY 31ST, 2014 PUBLIC WORKS. EXPENDITURES (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU Rental /Leasing 579- 561100 Rental - Equipment 561 0 500 0 500 500 TOTAL Rental /Leasing 561 0 500 0 500 500 Operating Equipment 579 - 571200 Vehicles s Access Less $5,000 0 0 0 1,831 1,831 0 579- 571500 Equipment Under $5,000 0 11,468 11,049 9,473 11,049 5,500 TOTAL Operating Equipment 0 11,468 11,049 11,304 12,880 5,500 Capital Outlay 579 - 581200 Vehicles s Access. Over $5,00 0 0 25,083 24,322 24,322 0 TOTAL Capital Outlay 0 0 25,083 24,322 24,322 0 TOTAL DRAINAGE 546,848 699,464 823,610 512,587 785,253 948,420 TOTAL PUBLIC WORKS 546,848 699,464 823,610 512,587 785,253 948,420 257 7 -31 -2014 01:43 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 204 - DRAINAGE AS OF: JULY 31ST, 2014 MISC & PROJECTS EXPENDITURES (-------- - - - - -- 2013 -2014 --------------- -------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU PROJECTS City Support Services 900 - 532900 Contingency 0 0 3,200 0 0 3,200 TOTAL City Support Services 0 0 3,200 0 0 3,200 Operations Support 900- 534100 Advertising 0 0 1,000 0 0 1,000 TOTAL Operations Support 0 0 1,000 0 0 1,000 Professional Services 900 - 541100 Engineering 0 0 37,200 22,240 37,200 0 900 - 541200 Legal Services 0 0 1,000 0 0 1,000 900 - 541300 Professional Services 0 0 3,000 0 0 3,000 TOTAL Professional Services 0 0 41,200 22,240 37,200 4,000 Maintenance Services 900 - 551900 Construction 0 0 169,998 16,800 32,000 137,998 TOTAL Maintenance Services 0 0 169,998 16,800 32,000 137,998 TOTAL PROJECTS 0 0 215,398 39,040 69,200 146,198 TOTAL MISC & PROJECTS 0 0 215,398 39,040 69,200 146,198 TOTAL EXPENDITURES 546,848 699,464 1,039,008 551,627 854,453 1,094,618 258 FUND: 203 EMERGENCY MEDICAL SERVICES (EMS) MISSION STATEMENT Creating a healthier community by providing preventative, timely and efficient healthcare services and destination management for the citizens we serve VISION STATEMENT Currently we are using the most expensive means of transportation to take patients to the most expensive place to get healthcare; We want to change that. I:rZoL1WIF -110 1 exel OJ X0I1y/ *+ • Provide efficient pre - hospital healthcare services to the communities that we serve. • Integrate the care that we provide with the rest of the healthcare system to reduce demand for 911 services while elevating access to care and appropriate destination management for the citizens we serve. • Provide appropriate and timely education and training to our employees and our first responders to ensure the best and most current standard of care is provided. • Provide high quality pre - hospital training and community education for the communities we serve and the region as a whole. • Provide education and assistance to the community to prevent and prepare them for medical emergencies through community education, demonstrations, immunizations, and CPR and Automatic External Defibrillator training programs. • Be the preferred employer for pre - hospital healthcare providers in the State of Texas • Be thoroughly prepared for man -made and natural disasters in our jurisdiction, region, and statewide. • Meet the needs of our customers and to solidify relationships and agreements with all eight cities, three counties and one Emergency Services District for which we provide service. 259 EMERGENCY MEDICAL SERVICES (EMS) DEPARTMENTAL DESCRIPTION Schertz Emergency Medical Services responds to 911 requests for ambulance service across a 220 square mile service area that includes the municipalities of Schertz, Cibolo, Live Oak, Marion, Santa Clara, Selma, Universal City, western Guadalupe County, Comal County Emergency Services District (ESD) #6 (about 25% of Comal County including the City of Garden Ridge); and a small portion of unincorporated Bexar County. We also work with individual at -risk patients to insure they have the best access to primary healthcare and that their medical needs are being met before an emergency occurs. We also educate our employees by providing over sixty hours of Continuing Education annually and over thirty six hours for our first responders. Provide ambulance demonstrations and stand -by event coverage to further the knowledge of Emergency Medical Services and injury /illness prevention and preparedness. ORGANIZATIONAL CHART EMS 2012 -13 2013 -14 2014 -15 Director 1 1 1 Assistant Director 1 1 1 Clinical Manager 1 1 1 Office Manager 1 1 1 Senior Administrative Asst. 1 1 1 Billing Specialist 1 1 1 Billing Clerk 1 1 1 EMS Supervisor 3 3 3 Field Training Officer 3 3 3 Paramedic 21 21 21 Training Academy Coordinator 1 1 1 P/T Paramedics 15 15 15 P/T EMT Intermediates 5 1 5 5 TOTAL POSITIONS 55 1 55 55 260 EMERGENCY MEDICAL SERVICES (EMS) PERFORMANCE INDICATORS Requests for EMS Service 2012 -13 2013 -14 2014 -15 Workload /Output Actual Estimate Budget Requests for EMS Service 8,357 9,285 9,831 Transports to Hospitals 5,448 5,950 6,313 Hospital to Hospital Transports 323 992 1100 Collections per Transport $398.45 $445.00 $450.00 Students Enrolled in Certification 87 87 87 Classes N/A 80% 90% Trips billed for Alamo Heights 609 617 625 Members of EMS Passport 435 470 550 Response Time 90% Reliability 2012 -13 2013 -14 2014 -15 Efficiency Actual Estimate Budget Response Time 90% Reliability 14:00 14:00 13:00 Total Time on Task (Minutes) 58:07 56:01 55:00 Transport Percentage 64.96% 64.50% 65.00% Days Sales Outstanding 124 130 100 Mutual Aid Requested 74 56 45 Students Graduated from N/A 80% 90% Certification Classes 50 50 50 Customer Service Card Scores 2012 -13 2013 -14 2014 -15 Effectiveness Actual Estimate Budget Customer Service Card Scores (Percentage all positive) 97.42% 96.80% 97.5% Critical Failures / 100,000 miles* N/A 8.0 4.0 Fleet Accidents / 100,000 miles* N/A 7.3 2.0 Cardiac Arrest Save %* N/A 10.0% 12.5% Correct recognition of STEMI* N/A 80% 90% EMS certification Pass Rate 89.13% 92% 94% *EMS will begin reporting several new effectiveness measures in FY 2015. Critical Failures are responses where the original dispatched ambulance could not respond or complete the call due to a vehicle failure of any type (other than an accident). Both these failures and fleet ambulance accidents will be measured and reported per 100,000 fleet miles driven. From our 261 EMERGENCY MEDICAL SERVICES (EMS) Clinical Department, we will begin reporting our cardiac arrest save percentage and the percentage of time we correctly recognize patients who are experiencing an ST- segment Myocardial Infarction (STEMI). Both of these reflect time sensitive patient encounters and the clinical expertise of our medics in recognizing and treat them appropriately. Revenue Fees $4,743,469 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Revenue Fees $4,743,469 $5,908,288 $6,416,343 Inter - Jurisdictional 1,489,615 1,559,528 1,601,076 Miscellaneous 92,093 127,126 169,500 Total $6,325,177 $7,594,942 $8,186,919 Expenses Personnel $2,781,261 $2,879,277 $3,054,101 Supplies 316,289 355,800 378,284 Human Services 193 800 1,000 City Support Services 15,572 37,826 92,850 Utility Services 146,409 118,407 154,500 Operations Support 53,827 60,555 62,555 Staff Support 63,412 82,503 85,786 City Assistance 12,823 13,400 11,900 Professional Services 151,294 150,500 147,080 Fund Charges /Transfers 2,038,948 2,445,761 3,366,084 Maintenance Services 31,415 46,820 59,500 Debt Service 8,521 152,772 270,820 Rental /Leasing 0 82,000 81,541 Operating Equipment 112,321 124,000 281,500 Capital Outlay 0 0 104,000 Total $5,732,284 $6,550,421 $8,151,501 PROGRAM JUSTIFICATION AND ANALYSIS Revenues Revenues for FY 2014 -15 will increase 7.8% from the FY 2013 -14 year end estimates due to an increase in expected transports. There are no change in fees. 262 EMERGENCY MEDICAL SERVICES (EMS) Expenses The FY 2014 -15 Budget will increase 22.9% from the FY 2013 -14 year end estimates. Along with the additional expenses related to an increase in transports, the budget also includes funds to act on the Compensation Study, debt service for new ambulances, equipment for new ambulances, and an increase in the interfund charge to reimburse the General Fund for a new Mechanic position. 263 7 -31 -2014 01:43 PM 203 -EMS FINANCIAL SU11-1ARY REVENUE SUMMARY r ees Inter - Jurisdictional Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY PUBLIC SAFETY SCHERTZ EMS TOTAL PUBLIC SAFETY MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 (-------- - - - - -- 2013 -2014 2011 -2012 2012 -2013 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL PAGE ---------- )(-------- 2014 -2015 -- PROJECTED CITY ADMIN. ADO YEAR END RECOMMENDED BU 3,522,013 4,743,469 5,583,983 3,242,087 5,908,288 6,416,343 1,452,262 1,489,615 1,556,828 1,585,385 1,559,528 1,601,076 29,930 0 0 0 0 0 110,272 92,093 239,500 93,928 127,126 169,500 5,114,477 6;325,177 7,380,311 4,921,399 7,594,942 8,186,919 5,171,585 5,732,284 6,893,862 4,248,478 6,550,421 8,151,501 5,171,585 5,732,284 6,893,862 4,248,478 6,550,421 8,151,501 5,171,585 5,732,284 6,893,862 4,248,478 6,550,421 8,151,501 ( 57,108) 592,893 486,449 672,921 1;044,521 35,418 264 7 -31 -2014 01:43 PM 203 -EMS C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 PAGE REVENUES -------------- 2013 -2014 - -------------- )( -- - - - - -- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU Fees 000 - 456100 Ambulance /Mileage Transprt Fe 3,431,478 000 - 456110 Passport Membership Fees 18,300 000 - 456120 EMT Class - Fees 68,611 000- 456130 Immunization Fees 3,623 000 - 456140 Billing Fees -Alamo Heights EM 0 000- 458110 Sale of Merchandise - GovDeal 0 000- 459200 NSF Check Fee 0 TOTAL Fees 3,522,013 Inter - Jurisdictional 000 - 473500 Seguin /Guadalupe Co Support 000 - 474300 Cibolo Support 000 - 475100 Comal Co ESD #6 000 - 475200 Live Oak Support 000- 475300 Universal City Support 000 - 475400 Selma Support 000- 475500 Schertz Support 000 - 475600 Santa Clara Support 000 - 475800 Marion Support TOTAL Inter - Jurisdictional Fund Transfers 000 - 486100 Transfer In TOTAL Fund Transfers Miscellaneous 000 - 491000 Interest Earned 000- 491200 Investment Income 000 - 493203 Donations -EMS 000- 493204 Donations - Dilworth Fund 000- 493205 Donations -Golf Tournament 000 - 497000 Misc Income 000 - 497100 Recovery of Bad Debt 000 - 497500 Misc Income -EMT Classes 000 - 498300 Reimburmnt -City Property TOTAL Miscellaneous TOTAL REVENUES 286,127 222,100 82,906 160,330 227,101 67,643 384,188 8,852 13,016 1,452,262 4,640,215 5,419,563 3,134,646 5,797,178 6,249,943 18,630 40,000 23,250 26,000 40,000 74,910 104,400 65,656 65,000 104,400 20 0 0 0 0 9,029 20,000 15,715 20,000 22,000 645 0 2,770 0 0 20 0 50 110 0 4,743,469 5,583,983 3,242,087 5,908,288 6,416,343 286,402 286,126 306,689 286,126 286,126 228,830 253,757 253,757 253,757 261,370 88,035 90,694 91;088 91,394 95,217 165,188 170,178 174,377 170,178 179,608 233,107 240,149 241,549 240,149 247,353 69,693 71,798 73,798 73,798 73,952 395,830 420,915 420,915 420,915 433,542 9,120 9,396 9,396 9,396 9,678 13,410 13,815 13,815 13,815 14,230 1,489,615 1,556,828 1,585,385 1,559,528 1,601,076 29,930 0 0 0 0 0 29,930 0 0 0 0 0 0 0 0 12 50 0 667 344 0 0 0 0 1,095 902 2,000 80 2,000 21000 0 0 3,500 0 3,500 3,500 15,550 14,162 4,000 15,525 15,525 91000 87,391 73,046 130,000 74,667 100,000 145,000 6,179 5,364 100,000 3,593 6,000 10,000 ( 610) ( 1,725) 0 0 0 0 0 0 0 51 51 0 110,272 92,093 239,500 93,928 127,126 169,500 5,114,477 6,325,177 7,380,311 4,921,399 7,594,942 8,186,919 265 7 -31 -2014 01 :43 PM 203 -EMS PUBLIC SAFETY EXPENDITURES SCHERTZ EMS C I T Y O F S C H E T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 PAGE (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU Personnel Services 280 - 521000 Operating Supplies 280 - 511110 Regular 1,546,731 280 - 511120 Overtime 470,036 280- 511180 LTD 5,404 280- 511210 Longevity 26,487 280- 511220 Clothing Allowance 8,844 280- 511230 Certification Allowance 9,608 280 - 511310 FICA - Employer 147,933 280 - 511350 TMRS- Employer 289,736 280 - 511410 Health- Employer 186,992 280- 511500 Workers' Compensation 33,426 TOTAL Personnel Services 2,725,196 Supplies 1,560,828 280 - 521000 Operating Supplies 4,498 280 - 521010 Operating Supplies -EMT Class 29,738 280 - 521015 Operating Supplies -Pmedi Clas 2,953 280 - 521020 Operating Supplies -Cert. Clas 9,672 280- 521100 Office Supplies 4,509 280- 521200 Medical /Chem Supplies 234,736 280- 521300 Motor Veh. Supplies 5,217 280- 521600 Equip Maint Supplies 4,832 TOTAL Supplies 296,156 Human Services 1,560,828 280- 531100 Pre - employment Check 230 TOTAL Human Services 230 City Support Services 415,270 280- 532350 Software Maintenance 0 280- 532500 City Insurance - Commercial 10,277 280- 532900 Contingencies 0 TOTAL City Support Services 10,277 Utility Services 34,191 280 - 533100 Gas Utility Service 0 280- 533200 Electric Utility Service 5,210 280- 533300 Telephone /Land Line 2,728 280- 533310 Telephone /Cell Phones 12,752 280- 533320 Telephone /Air Cards 3,858 280- 533330 Telephone /Internet 692 280- 533410 Water Utility Service 1,716 280- 533500 Vehicle Fuel 104,883 TOTAL Utility Services 131,839 1,552,743 1,560,828 1,272,567 1,556,965 1,614,143 483,597 536,548 415,270 536,548 600,671 5,598 6,008 3,395 4,979 4,181 30,440 35,931 34,191 34,057 38,580 9,128 9,334 7,356 9,216 9,360 10,600 9,370 12,606 14,756 15,880 152,726 148,240 128,049 158,956 165,556 299,527 284,473 230,531 326,317 331,981 198,232 220,920 171,541 205,887 232,221 38,669 52,340 31,596 31,596 41,528 2,781,261 2,863,992 2,307,102 2,879,277 3,054,101 4,640 8,100 7,651 8,100 8,100 18,517 21,284 20,800 23,000 21,284 1,589 0 0 0 0 9,376 9,200 2,940 8,000 13,000 2,475 5,400 3,368 5,200 5,400 261,661 300,000 204,504 300,000 318,000 3,193 5,000 2,379 5,000 6,000 14,838 6,500 5,965 6,500 6,500 316,289 355,484 247,608 355,800 378,284 193 800 343 800 1,000 193 800 343 800 1,000 1,683 0 0 0 0 13,889 12,500 17,826 17,826 17,850 0 20,000 0 20,000 75,000 15,572 32,500 17,826 37,826 92,850 40 4,200 2,057 2,500 4,200 4,788 4,000 1,012 4,000 4,000 3,693 6,200 2,674 5,200 6,200 10,793 6,850 6,740 6,850 12,000 9,556 3,750 5,972 6,127 6,400 124 3,144 2,866 4,730 3,200 2,852 3,000 2,055 3,000 3,500 114,563 89,800 81,865 86,000 115,000 146,409 120,944 105,242 118,407 154,500 266 7 -31 -2014 01:43 PM 203 -EMS PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 PAGE (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU Operations Support 2,786 8,314 10,000 16,624 24,000 10,000 280- 534000 Postage 19,355 23,224 27,100 20,450 27,100 27,100 280- 534100 Advertising 11,252 10,610 16,000 14,197 14,000 16,000 280- 534200 Printing 6 Binding 6,497 8,151 7,750 6,952 8,000 8,000 280 - 534300 Equipment Maintenance - Copie 11,379 11,431 11,455 5,888 11,455 11,455 280 - 534999 Misc Expenses 0 410 0 0 0 0 TOTAL Operations Support 48,483 53,827 62,305 47,487 60,555 62,555 Staff Support 122,075 151,294 132,516 112,704 150,500 147,080 280- 535100 Uniforms 13,394 12,906 17,000 6,896 17,000 17,000 280 - 535200 Awards 2,069 1,521 2,200 2,149 2,200 2,200 280- 535210 Employee Recognition- Morale 8,207 8,199 9,500 9,448 9,403 7,700 280- 535250 Special Event 58 0 0 0 0 4,000 280 - 535300 Memberships 3,434 3,949 4,500 2,055 4,000 5,000 280- 535400 Publications 1,005 1,587 1,800 614 1,500 11800 280- 535500 Training /Travel 24,130 30,005 32,900 26,880 35,000 34,686 280- 535510 Meeting Expenses 1,824 2,242 2,400 1,568 2,400 2,400 280- 535600 Professional Certification 7,566 3,003 11,000 11,706 11,000 11,000 TOTAL Staff Support 61,686 63,412 81,300 61,317 82,503 85,786 City Assistance 280- 537100 Medical Services 7,908 8,023 10,000 6,342 9,000 7,500 280- 537800 Crime /Fire Prevention 3,844 4,800 4,400 4,180 4,400 4,400 TOTAL City Assistance 11,751 12,823 14,400 10,522 13,400 11,900 Professional Services 280 - 541200 Legal Svcs 2,786 8,314 10,000 16,624 24,000 10,000 280- 541300 Other Consl /Prof Services 77,666 97,754 77,500 64,298 82,000 90,000 280- 541400 Auditor /Accounting Service 3,000 3,000 3,000 3,000 3,000 3,000 280 - 541500 EMT Class Instructors 30,451 24,350 33,280 20,039 32,000 33,280 280 - 541502 Cost of Bond Issuance 0 8,919 0 0 0 0 280- 541600 Professional Cert Instructors 6,049 6,777 6,800 5,805 5,500 6,800 280 - 541800 Credit Card Fees 2,123 2,181 1,936 2,938 4,000 4,000 TOTAL Professional Services 122,075 151,294 132,516 112,704 150,500 147,080 Fund Charges /Transfers 280- 548101 Tran£er Out - General Fund 0 0 1,356 0 1,356 0 280- 548106 Transfer Out - Special Events 0 0 3,000 0 3,000 4,000 280 - 548600 Inter -Fund Charge- G /F -Admin 87,840 87,840 137,038 102,778 137,038 136,087 280- 548610 Inter -Fund Charge -Admin /Fleet 32,828 38,661 54,367 40,775 54,367 91,937 280- 548650 Interest Expense 1,621 1,282 0 731 0 0 280- 548700 Bad Debt Expense 1,413,161 1,772,839 2,467,668 1,092,045 2,250,000 3,134,060 280- 548800 Depreciation Expense 130,982 138,325 0 0 0 0 280 - 548900 Amortization Expense 2,352 0 0 0 0 0 TOTAL Fund Charges /Transfers 1,668,784 2,038,948 2,663,429 1,236,330 2,445,761 3,366,084 267 7 -31 -2014 01:43 PM 203 -EMS PUBLIC SAFETY EXPENDITURES C I T Y 0. F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 PAGE (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU Maintenance Services 280- 551100 Building Maintenance 688 984 25,000 2,326 20,000 25,000 280 - 551800 Other Maintenance Agreements 27,296 22,791 24,000 6,223 18,000 24,000 280 - 551810 Maintenance Agr. - Radios 11,650 7,640 8,820 5,940 8,820 10,500 TOTAL Maintenance Services 39,634 31,415 57,820 14,489 46,820 59,500 Debt Service 280- 555202 Repayment to W &S 0 0 9,945 0 9,945 9,945 280- 555600 Principal -CO Bond 2007 0 0 31,667 0 31,667 31,667 280- 555600.Interest -CO Bond 2007 7,816 4,983 3,944 3,943 3,944 2,674 280 - 555632 Tax Notes SR2010- Principal 0 0 65,000 0 65,000 65,000 280- 555632.Tax Notes SR2010- Interest 4,649 3,538 2,389 2,389 2,389 829 280- 555633 Tax Notes SR2014 - Principal 0 0 0 0 0 52,405 280 - 555900 Debt Service 0 0 39,827 0 39,827 108,300 TOTAL Debt Service 12,466 8,521 152,772 6,332 152,772 270,820 Rental /Leasing 280- 561200 Lease /Purchase Payments 0 0 82,000 0 82,000 81,541 TOTAL Rental /Leasing 0 0 82,000 0 82,000 81,541 Operating Equipment 280- 571000 Furniture & Fixtures 1,663 0 8,000 599 3,500 5,000 280- 571200 Vehicles &Access. < $5,000 58 66 4,500 466 4,500 4,500 280- 571300 Computer &Periphe. < $5000 33,123 37,441 127,100 20,929 27,000 125,000 280- 571400 Communication Equip < $5000 680 5,810 6,000 2,715 6,000 6,000 280- 571510 Specialized Medical Equipment 0 0 0 40,915 35,000 117,000 280- 571800 Equipment Under $5,000 7,484 69,004 48,000 15,552 48,000 24,000 TOTAL Operating Equipment 43,008 112,321 193,600 81,176 124,000 281,500 Capital Outlay 280 - 581200 Vehicles & Access. OVER $5,00 0 0 80,000 0 0 80,000 280 - 581800 Equipment over $5,000 0 0 0 0 0 24,000 TOTAL Capital Outlay 0 0 80,000 0 0 104,000 TOTAL SCHERTZ EMS 5,171,585 5,732,284 6,893,862 4,248,478 6,550,421 8,151,501 TOTAL PUBLIC SAFETY 5,171,585 5,732,284 6,893,862 4,248,478 6,550,421 8,151,501 268 7 -31 -2014 01:43 PM 203 -EMS MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 (-------- - - - - -- 2013 -2014 2011 -2012 2012 -2013 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL PAGE ---------- )(-------- 2014 -2015 -- PROJECTED CITY ADMIN. ADO YEAR END RECOMMENDED BU DONATIONS City Support Services TOTAL EXPENDITURES 5,171,585 5,732,284 6,893,862 4,248,478 6,550,421 8,151,501 269 THIS PAGE INTENTIONALLY LEFT BLANK 270 FUND: 620 SCHERTZ ECONOMIC DEVELOPMENT CORPORATION VISION STATEMENT To attract and expand business and industry to ensure a fiscally - responsible community that emphasizes a continued commitment to economic prosperity, workforce opportunities and high quality of life. MISSION STATEMENT The mission of the Schertz Economic create a proactive environment that development consistent with: • Attracting targeted industries. Development Corporation (EDC) is to encourages commercial and industrial • Fortifying Business Retention and Expansion Programs • Providing a supporting tax base to balance increasing residential growth • Generate investment in underdeveloped areas of the City. • Improving the Quality of Life. DEPARTMENT DESCRIPTION Promote the City of Schertz through a diversified and comprehensive marketing plan. Promote economic development opportunities for high value employers of all sizes. Educate and promote the adoption of land use policies that promote quality and sustainable economic development. Conduct incentive application analysis and field inquiries from public, prospects, and actively engage in business recruitment. 271 ECONOMIC DEVELOPMENT ORGANIZATIONAL CHART ECONOMIC DEVELOPMENT 2012 -13 2013 -14 2014 -15 Executive Director 1 1 1 Economic Development Analyst 1 1 1 Economic Development Specialist 1 1 1 Administrative Assistant 1 1 1 TOTAL POSITIONS 4 4 4 PERFORMANCE INDICATORS Number of inquiries /prospects assisted Number of companies visited in BRE (Business, Retention & Expansion) Program Attendance at business seminars Number of trade shows attended Number of businesses from target industries interested in locating Number of firms receiving assistance 272 64 2012 -13 2013 -14 2014 -15 Workload /Output Actual Estimate Budget Number of inquiries /prospects assisted Number of companies visited in BRE (Business, Retention & Expansion) Program Attendance at business seminars Number of trade shows attended Number of businesses from target industries interested in locating Number of firms receiving assistance 272 64 39 60 14 14 15 21 26 20 10 11 10 9 11 15 17 17 10 ECONOMIC DEVELOPMENT Revenue Taxes Miscellaneous Total Expenses Personnel Supplies Human Services City Support Services Utility Services Operations Support Staff Support City Assistance Professional Services Fund Charges /Transfers Debt Service Operating Equipment Total Economic Development Projects Total Schertz Economic Development $3,215,620 $3,537,182 $3,682,057 8,819 10,175 10,200 $3,224,439 $3,547,357 $3,692,257 $304,104 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Revenue Taxes Miscellaneous Total Expenses Personnel Supplies Human Services City Support Services Utility Services Operations Support Staff Support City Assistance Professional Services Fund Charges /Transfers Debt Service Operating Equipment Total Economic Development Projects Total Schertz Economic Development $3,215,620 $3,537,182 $3,682,057 8,819 10,175 10,200 $3,224,439 $3,547,357 $3,692,257 $304,104 $326,237 $364,312 553 1,250 1,050 0 200 1,000 1,212 16,545 16,545 1,128 2,795 4,120 103,408 148,200 147,145 6,649 18,050 18,250 588 1,525,000 1,025,000 154,501 102,500 92,500 566,934 503,605 471,280 428,504 427,672 430,608 737 2,500 2,000 $1,568,317 $3,074,554 $2,573,810 $0 $0 $450,000 $1,568,317 $3,074,554 $3,023,810 PROGRAM JUSTIFICATION AND ANALYSIS Revenues The revenue for FY 2014 -15 is projected to increase by 4.1 % from the FY 2013- 14 year end estimate. The increase is the result of general improvements in the economy. Expenses The proposed FY 2014 -15 Budget will decrease by 1.7% from the FY 2013 -14 year end projections. The SEDC continues to work with the City Manager's office to eliminate Non - Departmental Expenses from the SEDC Budget; this is the final year of the four year plan to eliminate the emergency service buildings and related expenses from the SEDC Budget. The SEDC has moved both the Development Incentive fund and the Impact Fee Matching fund to the projects section of the SEDC budget to more accurately 273 ECONOMIC DEVELOPMENT reflect year -to -year comparisons. Both incentive funds will have fund balances of $500,000; these funds will be used for qualified economic development projects. The SEDC has allocated $200,000 to the Construction fund for the extension of David Lack Boulevard which was approved by the Resolution No. 14 -R -14. The SEDC has allocated $250,000 to the Land Purchase fund. These funds have been set aside for future SEDC property purchases. These increases were offset by the one -time payout of an incentive during FY 2013 -14. 274 7 -31 -2014 01:45 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 620 -SED CORPORATION AS OF: JULY 31ST, 2014 FINANCIAL SUMMARY REVENUE SUMMARY Taxes Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT ECONOMIC DEVELOPMENT TOTAL MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2013 -2014 --------------- )( -- - - - - -- 2014 -2015 -- 2011 -2012 2012 -2013 - CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU 2,659,194 3,215,620 3,440,944 2,698,578 3,537,182 3,682,057 976 0 0 0 0 0 25,069 8,819 10,175 3,880 10,175 10,200 2,685,238 3,224,439 3,451,119 2,702,458 3,547,357 3,692,257 162,026 0 0 0 0 0 162,026 0 0 0 0 0 0 0 200,000 0 0 450,000 1,552,056 1,568,317 2,874,554 1,737,934 3,074,554 2,573,810 1,552,056 1,568,317 3,074,554 1,737,934 3,074,554 3,023,810 1,714,082 1,568,317 3,074,554 1,737,934 3,074,554 3,023,810 971,156 1,656,121 376,565 964,524 472,803 668,447 275 7 -31 -2014 01:45 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 620 -SED CORPORATION AS OF: JULY 31ST, 2014 REVENUES 276 (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU Taxes 000 - 411500 Sales Tax Revenue (4B) 2,659,194 3,215,620 3,440,944 2,698,578 3,537,182 3,682,057 TOTAL Taxes 2,659,194 3,215,620 3,440,944 2,698,578 3,537,182 3,682,057 Fund Transfers 000 - 486000 Transfer In 976 0 0 0 0 0 TOTAL Fund Transfers 976 0 0 0 0 0 Miscellaneous 000 - 491000 Interest Earned 149 126 175 228 175 200 000 - 491200 Investment Income 9,046 8,693 10,000 3,652 10,000 10,000 000 - 497000 Misc Income 15,874 0 0 0 0 0 TOTAL Miscellaneous 25,069 8,819 10,175 3,880 10,175 10,200 TOTAL REVENUES 2,685,238 3,224,439 3,451,119 2,702,458 3,547,357 3,692,257 276 7 -31 -2014 01:45 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 620 -SED CORPORATION AS OF: JULY 31ST, 2014 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET .ACTUAL YEAR END RECOMMENDED BU NON DEPARTMENTAL Supplies 101- 521000 Operating Supplies 22,903 0 0 0 0 0 101- 521200 Medical /Chem Supplies 3,324 0 0 0 0 0 TOTAL Supplies 26,227 0 0 0 0 0 Utility Services 101- 533100 Gas Utility Service 3,824 0 0 0 0 0 101 - 533200 Electricity Utility Service 57,086 0 0 0 0 0 101- 533410 Water Utility Service 19,372 0 0 0 0 0 101- 533500 Fuel- Diesel 3,149 0 0 0 0 0 TOTAL Utility Services 83,431 0 0 0 0 0 Operations Support Professional Services Fund Charges /Transfers Maintenance Services 101- 551100 Building Maintenance 34,895 0 0 0 0 0 101 - 551400 Minor & Other Equip Maint 1,185 0 0 0 0 0 101 - 551700 Ground Maintenance 358 0 0 0 0 0 101- 551800 Other Maintenance Agreements 15,930 0 0 0 0 0 TOTAL Maintenance Services 52,368 0 0 0 0 0 Debt Service Rental /Leasing Operating Equipment Capital Outlay TOTAL NON DEPARTMENTAL 162,026 0 0 0 0 0 277 7 -31 -2014 01:.45 PM 620 -SED CORPORATION MISC & PROJECTS EXPENDITURES ECONOMIC DEVELOPMENT C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 PAGE (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU Personnel Services 236,612 966 - 511110 Regular 181,297 966 - 511120 Overtime 0 966- 511180 LTD 529 966 - 511210 Longevity 1,241 966 - 511240 Allowance 6,720 966- 511310 FICA - Employer 14,382 966 - 511350 TMRS- Employer 29,180 966 - 511410 Health - Employer 14,938 966 - 511500 Workers' Compensation 243 TOTAL Personnel Services 248.,531 Supplies 27,597 37,347 966 - 521000 Operating Supplies 174 966 - 521100 Office Supplies 557 966 - 521110 Office Supplies - Refreshment 0 TOTAL Supplies 731 Human Services 326,237 966- 531100 Pre - employment Check 0 TOTAL Human Services 0 City Support Services 0 966 - 532500 City Insurance - Commercial 1,181 966- 532800 Promotional Events 7,947 TOTAL City Support Services 9,128 Utility Services 500 966 - 533300 Telephone /Land Line 388 966 - 533310 Telephone /Cell Phones 313 966- 533320 Telephone /Air Cards 0 966 - 533500 Vehicle Fuel 682 966 - 533550 Vehicle Maintenance 34 TOTAL Utility Services 1,417 Operations Support 1,545 966 - 534000 Postage 140 966 - 534100 Advertising 42,483 966- 534105 Goodwill 0 966- 534150 TexasOne 0 966 - 534190 Trade Shows 0 966 - 534200 Printing & Binding 370 966 - 534300 Equipment Maintenance - Copie 4,052 966 - 534400 Computer Licenses - Software 4,751 966 - 534500 Memberships - Organizations 0 966 - 534510 Membership - Commuter Rail Br 49,500 TOTAL Operations Support 101,297 221,362 236,612 175,024 236,612 263,302 185 0 ( 185) 0 0 689 733 535 733 816 450 810 1,246 810 880 6,720 6,720 6,028 6,720 7,920 16,920 18,163 13,499 18,163 20,210 35,720 37,347 27,597 37,347 44,169 21,469 25,267 17,186 25,267 26,539 590 585 482 585 476 304,104 326,237 241,414 326,237 364,312 0 0 0 0 0 309 750 389 750 750 244 500 75 500 300 553 1,250 464 1,250 1,050 0 200 0 200 1,000 0 200 0 200 1,000 1,172 1,545 1,174 1,545 1,545 40 15,000 0 15,000 15,000 1,212 16,545 1,174 16,545 16,545 565 495 396 495 720 0 0 0 0 1,000 30 500 316 500 600 508 1,500 811 1,500 1,500 25 300 0 300 300 1,128 2,795 1,522 2,795 4,120 134 1,000 113 1,000 500 4,210 15,000 0 15,000 15,000 712 1,200 454 1,200 1,200 38,283 60,000 32,640 60,000 50,000 3,392 10,000 9,025 10,000 20,000 58 1,000 150 1,000 1,000 3,185 5,000 1,767 5,000 2,945 3,779 4,000 0 4,000 5,500 155 1,500 990 1,500 1,500 49,500 49,500 49,500 49,500 49,500 103,408 148,200 94,638 148;200 147,145 278 7 -31 -2014 01:45 PM 620 -SED CORPORATION MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 2011 -2012 2012 -2013 ACTUAL ACTUAL Staff Support 300 966 - 535100 Uniforms 200 966 - 535210 Employee Recognition- Morale 0 966 - 535300 Memberships - Staff Support 4,132 966 - 535400 Publications 119 966 - 535500 Training /Travel 28,066 966 - 535510 Meeting Expenses - EDC Board 1,443 TOTAL Staff Support 33,959 City Assistance 12,000 966 - 537600 Development Incentive Fund 10,000 966 - 537610 Impact Fee Matching Fund 0 966 - 537650 Prospect Services 0 TOTAL City Assistance 10,000 Professional Services 800,000 966 - 541200 Legal Svcs 29,112 966 - 541300 Professional Services 171 966 - 541400 Auditor /Accounting Service 7,000 966- 541410 Consulting Services - Charrette 175,328 966 - 541415 Consulting Svcs -S Charrette 3,188 966- 541420 Consulting Svc- DwntwnCharrett 2,785 966 - 541450 Consulting Services 27,897 TOTAL Professional Services 245,481 Fund Charges /Transfers 25,000 966 - 548101 Contributions to General Fund 50,000 966- 548505 Contribution to I & S 366,825 966 - 548600 Interfund Charges -Admin 53,000 966 - 546610 Interfund Charge - Fleet 2,985 TOTAL Fund Charges /Transfers 472,810 Fund Replenish Maintenance Services Debt Service 966 - 555632 Tax Notes SR2010- Principal 250,000 966- 555632.Tax Notes SR2010- Interest 19,656 966 - 555650 Bond -CO 2007 - Principal 130,000 966- 555650.Bond -CO 2007- Interest 28,672 TOTAL Debt Service 426,329 (-------- - - - - -- 2013 -2014 - CURRENT Y -T -D BUDGET ACTUAL PAGE ----- - - - - -H -- - - - - -- 2014 -2015 -- PROJECTED CITY ADMIN. ADO YEAR END RECOMMENDED BU 0 300 0 300 300 38 750 62 750 750 1,670 2,500 450 2,500 2,500 386 500 118 500 700 3,717 12,000 4,064 12,000 12,000 837 2,000 491 2,000 2,000 6,649 18,050 5,185 18,050 18,250 0 800,000 500,000 1,000,000 500,000 0 500,000 0 500,000 500,000 588 25,000 1,525 25,000 25,000 588 1,325,000 501,525 1,525,000 1,025,000 56,592 50,000 10,132 50,000 40,000 0 25,000 0 25,000 45,000 7,000 7,500 6,000 7,500 7,500 90,909 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 20,000 0 20,000 0 154,501 102,500 16,132 102,500 92,500 0 0 0 0 0 369,075 366,138 345,069 366,138 367,188 194,637 136,245 102,184 136,245 100,296 3,222 1,222 916 1,222 3,796 566,934 503,605 448,169 503,605 471,280 255,000 255,000 255,000 255,000 265,000 15,045 9,627 9,626 9,627 3,378 135,000 145,000 145,000 145,000 150,000 23,459 18,045 18,045 18,045 12,230 428,504 427,672 427,671 427,672 430,608 279 7 -31 -2014 01:45 PM 620 -SED CORPORATION MISC 6 PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 (----- - - - - -- -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU Operating Equipment 966 - 571100 Furniture s Fixtures 20 613 1,000 20 1,000 500 966- 571300 Computer s Periphe. < $5000 142 124 1,500 19 1,500 1,500 966 - 571800 Operating Equipmt under $5,00 210 0 0 0 0 0 TOTAL Operating Equipment 372 737 2,500 39 2,500 2,000 Capital Outlay TOTAL ECONOMIC DEVELOPMENT 1,552,056 1,568,317 2,874,554 1,737,934 3,074,554 2,573,810 280 7 -31 -2014 01:45 PM C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET 620 -SED CORPORATION AS OF: JULY 31ST, 2014 MISC S PROJECTS EXPENDITURES (-------- - - - - -- 2013 -2014 2011 -2012 2012 -2013 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL PAGE ---------- )(-------- 2014 -2015 -- PROJECTED CITY ADMIN. ADO YEAR END .RECOMMENDED BU PROJECTS Utility Services Professional Services Maintenance Services 900 - 551900 CONSTRUCTION 0 0 200,000 0 0 200,000 TOTAL Maintenance Services 0 0 200,000 0 0 200,000 Rental /Leasing 900 - 561300 LAND PURCHASE 0 0 0 0 0 250,000 TOTAL Rental /Leasing 0 0 0 0 0 250,000 TOTAL PROJECTS 0 0 200,000 0 0 450,000 281 7 -31 -2014 01:45 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 620 -SED CORPORATION AS OF: JULY 31ST, 2014 MISC S PROJECTS EXPENDITURES (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU SCHWAB RD PROJECT Maintenance Services TOTAL MISC s PROJECTS 1,552,056 1,568,317 3,074,554 1,737,934 3,074,554 3,023,810 TOTAL EXPENDITURES 1,714,082 1,568,317 3,074,554 1,737,934 3,074,554 3,023,810 282 FUND: 314 HOTEL /MOTEL OCCUPANCY TAX DESCRIPTION Revenues for the Hotel /Motel Fund are derived from a 7% tax on rooms rented in the City. There are four hotels in Schertz; the Best Western Plus with 61 rooms, Hampton Inn with 98 rooms, La Quinta with 81 rooms and Fairfield Inn with 118 rooms. These revenues are used to support Schertz as a destination location. Advertising campaigns to increase awareness of all Schertz has to offer reach citizens all across the State and beyond. These funds are also used to support City held events and organizations such as the Absolute Jazz festival and the Schertz Sweethearts which also promote the City. Revenue Taxes 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Revenue Taxes $503,780 $518,219 $565,353 Fund Transfer 0 0 20,000 Miscellaneous 513 375 600 Total $503,780 $518,219 $565,353 Expenses Supplies 0 2,000 2,500 City Support Services 77,760 69,128 61,500 Operations Support 45,708 47,500 69,500 Professional Services 11,685 5,625 5,825 Fund Charges /Transfers 238,743 431,576 264,032 Building Maintenance 0 26,000 20,000 Operating Equipment 50,195 48,567 65,012 Capital Outlay 0 0 76,033 Total $424,091 $630,396 $564,402 PROGRAM JUSTIFICATION AND ANALYSIS Revenue The revenue for FY 2014 -15 will increase 9.1 % from year end estimates due to a transfer from reserves and an increase in hotel stays. 283 HOTEL TAX FUND Expenses The FY 2014 -15 Budget will decrease 10.5% from the FY 2013 -14 year end estimates. The Inferfund Charge for the General fund increased to fund 75% of the new Events Specialist position since the majority of their duties will be related to the events put on by the City. Offsetting this is a decrease in funding of the Special Events. The improvements planned for the Civic Center include the replacement of a projector, front door etchings, audio /visual upgrades, and client management software. The client management software was approved in FY 2013 -14 but due to resource restraints it wasn't able to be purchased. Offsetting the increases is a one -time transfer to fund lighting at the soccer fields in FY 2013 -14. 284 7 -31 -2014 01:43 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 314 -HOTEL TAX AS OF: JULY 31ST, . 2014 FINANCIAL SUMMARY l---- ---- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU REVENUE SUMMARY Taxes 470,290 503,267 485,000 341,629 517,844 544,753 Fund Transfers 0 0 173,810 0 0 20,000 Miscellaneous 420 513 550 246 375 600 TOTAL REVENUES 470,710 503,780 659,360 341,875 518,219 565,353 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 381,667 424,091 659,360 247,375 630,396 564,402 TOTAL GENERAL GOVERNMENT 381,667 424,091 659,360 247,375 630,396 564,402 TOTAL EXPENDITURES 381,667 424,091 659,360 247,375 630,396 564,402 REVENUE OVER /(UNDER) EXPENDITURES 89,043 79,689 0 94,500 ( 112,177) 951 285 7 -31 -2014 01:43 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 314 -HOTEL TAX AS OF: JULY 31ST, 2014 REVENUES Taxes 000- 411800 Hotel Occupancy Tax TOTAL Taxes Fund Transfers 000 - 481000 Transfer In - Reserves TOTAL Fund Transfers Miscellaneous 000 - 491000 Interest Earned 000 - 491200 Investment Income TOTAL Miscellaneous TOTAL REVENUES (-------- - - - - -- 2013 -2014 2011 -2012 2012 -2013 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL ---------- )(-------- 2014 -2015 -- PROJECTED CITY ADMIN. ADO YEAR END RECOMMENDED BU 470,290 503,267 485,000 341,629 517,844 544,753 470,290 503,267 485,000 341,629 517,844 544,753 0 0 173,810 0 0 20,000 0 0 173,810 0 0 20,000 90 66 50 57 95 100 329 447 500 189 280 500 420 513 550 246 375 600 470,710 503,780 659,360 341,875 518,219 565,353 286 7 -31 -2014 01:43 PM C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET 314 -HOTEL TAX AS OF: JULY 31ST, 2014 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2013 -2014 2011 -2012 2012 -2013 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL NON DEPARTMENTAL Personnel Services Supplies 101 - 521700 Materials 1,827 TOTAL Supplies 1,827 City Support Services 0 101- 532800 Special Events 59,128 101 - 532820 Community Programs 6,190 TOTAL City Support Services 65,318 Operations Support 59,128 101 - 534100 Advertising 39,435 101- 534120 Advertising - Billboards 5,994 TOTAL Operations Support 45,429 City Assistance 65,128 Professional Services 69,128 101- 541300 Other Professional Services 0 101 - 541400 Auditor /Accounting Service 2,500 TOTAL Professional Services 2,500 Fund Charges /Transfers 16,000 101- 548000 Transfer Out 0 101- 548100 Interfund Transfer Out 142,626 101- 548106 Transfer Out - Special Events 37,250 101 - 548614 Contribution -Park s Rec Fundt 20,000 TOTAL Fund Charges /Transfers 199,876 Maintenance Services 2,825 101 - 551100 Building Maintenance 0 TOTAL Maintenance Services 0 Operating Equipment 3,000 101 - 571500 Operating Equipment 29,338 101 - 571700 Improvements Under $5,000 14,605 101- 571810 Event Banners 22,775 TOTAL Operating Equipment 66,718 PAGE ---------- H-- - - - - -- 2014 -2015 -- PROJECTED CITY ADMIN. ADO YEAR END RECOMMENDED BU 0 2,000 0 2,000 2,500 0 2,000 0 2,000 2,500 61,760 59,128 59,128 59,128 55,500 16,000 6,000 0 10,000 6,000 77,760 65,128 59,128 69,128 61,500 35,093 33,500 11,188 33,500 53,500 10,614 16,000 9,593 14,000 16,000 45,708 49,500 20,781 47,500 69,500 8,885 2,825 0 2,825 2,825 2,800 2,800 2,800 2,800 3,000 11,685 5,625 2,800 5,625 5,825 0 148,000 0 148,000 0 157,517 145,385 109,039 145,385 185,532 61,226 118,222 0 114,691 55,000 20,000 23,500 23,500 23,500 23,500 238,743 435,107 132,539 431,576 264,032 0 26,632 23,462 26,000 20,000 0 26,632 23,462 26,000 20,000 24,417 12,368 1,000 13,000 11,500 2,091 10,000 2,664 10,000 26,512 23,687 33,000 5,002 25,567 27,000 50,195 55,368 8,666 48,567 65,012 287 7 -31 -2014 01:43 PM C I T Y O F S C H E. R T Z PAGE PROPOSED BUDGET WORKSHEET 314 -HOTEL TAX AS OF: JULY 31ST, 2014 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU Capital Outlay 101 - 581750 Civic Center Improvements 0 0 20,000 0 0 76,033 TOTAL Capital Outlay 0 0 20,000 0 0 76,033 TOTAL NON DEPARTMENTAL 381,667 424,091 659,360 247,375 630,396 564,402 TOTAL GENERAL GOVERNMENT 381,667 424,091 659,360 247,375 630,396 564,402 TOTAL EXPENDITURES 381,667 424,091 659,360 247,375 630,396 564,402 288 FUND: 317 PARK FUND DESCRIPTION The Parks Fund is a special fund designated to monitor and manage funds for the management of the City of Schertz Urban Forest and capital improvements of the City of Schertz Park System. The Fund is composed of parkland dedication revenues. Revenues are derived from developer fees (in lieu of parkland dedication), local citizen groups, state, local nonprofit neighborhood associations, home owners associations (HOA's), regional non - profit grants, and donations. Revenue Fees $192,000 $129,000 $100,000 Miscellaneous 225 11 0 Total $192,225 $129,151 $100,000 Expenses Non - Departmental 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Revenue Fees $192,000 $129,000 $100,000 Miscellaneous 225 11 0 Total $192,225 $129,151 $100,000 Expenses Non - Departmental $189,650 $0 $0 Professional Services 545 0 0 Fund Charges /Transfers 138,884 0 0 Operating Equipment 10,049 0 0 Capital Outlay 0 40,000 60,000 Total $339,128 $40,000 $60,000 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: The revenue for FY 2014 -15 will decrease 22.5% from the FY 2013 -14 year end estimates due to fewer known upcoming developments which would result in parkland dedication fees. Expenses The FY 2014 -15 Budget will increase 50.0% from FY 2013 -14 year end estimates. Projects planned for FY 2014 -15 include pavilions for the upcoming Dog Park and for the skate park and for Crossvine park improvements including a decomposed granite trail and two park benches. 7 -31 -2014 01:43 PM 317 -PARK FUND FINANCIAL SUMMARY REVENUE SUMMARY Fees Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT PUBLIC ENVIRONMENT PARKLAND DEDICATION TREE MITIGATION TOTAL PUBLIC ENVIRONMENT TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 (------ -- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU 217,160 192,000 150,000 120,150 129,000 100,000 656 225 300 11 0 0 217,816 192,225 150,300 120,161 129,000 100,000 0 189,650 0 0 0 0 0 189,650 0 0 0 0 214,804 149,478 40,000 0 40,000 60,000 26,236 0 0 0 0 0 241,039 149,478 40,000 0 40,000 60,000 241,039 339,128 40,000 0 40,000 60,000 ( 23,223) ( 146,903) 110,300 120,161 89,000 40,000 290 7 -31 -2014 01:43 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 317 -PARK FUND AS OF: JULY 31ST, 2014 REVENUES ( -------------- 2013 -2014 --------------- -------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU Fees 000 - 458800 Parkland Dedication 148,025 192,000 150,000 120,150 129,000 100,000 000 - 458900 Tree Mitigation 69,135 0 0 0 0 0 TOTAL Fees 217,160 192,000 150,000 120,150 129,000 100,000 Miscellaneous 000 - 491000 Interest Earned 49 34 0 10 0 0 000 - 491200 Investment Income 607 191 300 1 0 0 TOTAL Miscellaneous 656 225 300 11 0 0 TOTAL REVENUES 217,816 192,225 150,300 120,161 129,000 100,000 291 7 -31 -2014 01:43 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 317 -PARK FUND AS OF: JULY 31ST, 2014 GENERAL GOVERNMENT - EXPENDITURES (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU NON DEPARTMENTAL Supplies City Support Services Professional Services Fund Charges /Transfers 101 - 548900 Developer Refund 0 189,650 0 0 0 0 TOTAL Fund Charges /Transfers 0 189,650 0 0 0 0 Maintenance Services Operating Equipment Capital Outlay TOTAL NON DEPARTMENTAL 0 189,650 0 0 0 0 TOTAL GENERAL GOVERNMENT 0 189,650 292 0 0 0 0 7 -31 -2014 01:43 PM 317 -PARK FUND PUBLIC ENVIRONMENT EXPENDITURES 2011 -2012 ACTUAL C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 {-------- - - - - -- 2013 -2014 2012 -2013 CURRENT Y -T -D ACTUAL BUDGET ACTUAL PAGE --------------- -------- 2014 -2015 -- PROJECTED CITY ADMIN. ADO YEAR END RECOMMENDED BU PARKLAND DEDICATION Supplies Utility Services Professional Services 301 - 541300 Other Consl /prof Services 23,350 545 0 0 0 0 TOTAL Professional Services 23,350 545 0 0 0 0 Fund Charges /Transfers 301 - 548000 Transfer Out 100,000 138,884 0 0 0 0 TOTAL Fund Charges /Transfers 100,000 138,884 0 0 0 0 Maintenance Services 301 - 551710 Landscaping 136 0 0 0 0 0 TOTAL Maintenance Services 136 0 0 0 0 0 Operating Equipment 301 - 571000 Sign /Fixtures 26,013 10,049 0 0 0 0 301 - 571700 Improvements Under $5,000 41,889 0 0 0 0 0 TOTAL Operating Equipment 67,902 10,049 0 0 0 0 Capital Outlay 301 - 581700 Improvements Over $5,000 23,416 0 40,000 0 40,000 60,000 TOTAL Capital Outlay 23,416 0 40,000 0 40,000 60,000 TOTAL PARKLAND DEDICATION 214,804 149,478 40,000 0 40,000 60,000 293 7 -31 -2014 01:43 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 317 -PARK FUND AS OF: JULY 31ST, 2014 PUBLIC ENVIRONMENT EXPENDITURES (-------- - - - - -- 2013 -2014 --------------- -------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU TREE MITIGATION Supplies Professional Services Fund Charges /Transfers Maintenance Services 302 - 551110 Trees 5,853 0 0 0 0 0 302 - 551710 Landscaping 483 0 0 0 0 0 TOTAL Maintenance Services 6,336 0 0 0 0 0 Operating Equipment Capital Outlay 302 - 581700 Improvements Over $5,000 19,900 0 0 0 0 0 TOTAL Capital Outlay 19,900 0 0 0 0 0 TOTAL TREE MITIGATION 26,236 0 0 0 0 0 TOTAL PUBLIC ENVIRONMENT 241,039 149,478 40,000 0 40,000 60,000 TOTAL EXPENDITURES 241,039 339,128 40,000 0 40,000 60,000 294 FUND: 319 TREE MITIGATION DESCRIPTION Tree mitigation fund is a special fund that is derived from revenue from permits for tree removal issued in connection with a building permit, subdivision plan, and site plan. These funds are used to replace trees on City Parks, City owned property, Public lands, and SCUCISD school property. Revenue Fees 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Revenue Fees $19,173 $227,758 $36,000 Fund Transfers 0 0 80,125 Miscellaneous 1,843 210 210 Total $21,015 $227,968 $116,335 Expenses Maintenance Services $57,730 $45,000 $116,125 Capital Outlay 23,226 0 0 Total $80,956 $45,000 $116,125 PROGRAM JUSTIFICATION AND ANALYSIS Revenue Revenue for FY 2014 -15 will decrease 50.0% from FY 2013 -14 year end estimates with fewer fees expected to be collected. Offsetting this will be a transfer from reserves to fund additional projects. Expenses The FY 2014 -15 Budget will increase 158.1 % from the FY 2013 -14 year end estimates. Projects to be funded in FY 2014 -15 include trees for the soccer complex, the baseball fields, E. Live Oak Road, and the Arroyo Verde Drainage Project. 295 7 -31 -2014 04:20 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 319 -TREE MITIGATION AS OF: JULY 31ST, 2014 FINANCIAL SUMMARY REVENUE SUMMARY Fees Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY PUBLIC ENVIRONMENT (-------- - - - - -- 2013 -2014 --------------- )( -- - - - - -- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN_ ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU 0 19,173 35,000 227,758 227,758 36,000 0 0 0 0 0 80,125 0 1,843 104,525 140 210 210 0 21,015 139,525 227,897 227,968 116,335 TREE MITIGATION 0 80,956 139,525 39,956 45,000 116,125 TOTAL PUBLIC ENVIRONMENT 0 80,956 139,525 39,956 45,000 116,125 TOTAL EXPENDITURES 0 80,956 139,525 39,956 45,000 116,125 REVENUE OVER /(UNDER) EXPENDITURES 0 ( 59,941) 0 187,941 182,968 210 296 7 -31 -2014 04:2.0 PM 319 -TREE MITIGATION REVENUES 2011 -2012 ACTUAL C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 t-------- - - - - -- 2013 2012 -2013 CURRENT ACTUAL BUDGET -2014 --------------- Y -T -D ACTUAL PAGE -------- 2014 -2015 -- PROJECTED CITY ADMIN. ADO YEAR END RECOMMENDED BU Fees 000 - 458900 Tree Mitigation 0 19,173 35,000 227,758 227,758 36,000 TOTAL Fees 0 19,173 35,000 227,758 227,758 36,000 Fund Transfers 000 - 481000 Transfer In- Reserves 0 0 0 0 0 80,125 TOTAL Fund Transfers 0 0 0 0 0 80,125 Miscellaneous 000 - 491000 Interest Earned 0 26 50 79 90 90 000 - 491200 Investment Income 0 127 150 61 120 120 000 - 497000 Misc Income 0 1,690 0 0 0 0 000 - 499000 Transfer In 0 0 104,325 0 0 0 TOTAL Miscellaneous 0 1,843 104,525 140 210 210 TOTAL REVENUES 0 21,015 139,525 227,897 227,968 116,335 297 7 -31 -2014 04:20 PM C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET 319 -TREE MITIGATION AS OF: JULY 31ST, 2014 PUBLIC ENVIRONMENT EXPENDITURES (-------- - - - - -- 2013 -2014 2011 -2012 2012 -2013 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL PAGE ---------- )(-------- 2014 -2015 -- PROJECTED CITY ADMIN. ADO YEAR END RECOMMENDED BU TREE MITIGATION 0 80,956 139,525 39,956 45,000 116,125 Supplies 0 80,956 139,525 39,956 45,000 116,125 , Professional Services 0 80,956 139,525 39,956 45,000 116,125 Fund Charges /Transfers Maintenance Services 302- 551110 Trees 0 33,430 90,125 0 18,793 92,125 302- 551710 Landscaping 0 24,300 49,400 39,956 26,207 24,000 TOTAL Maintenance Services 0 57,730 139,525 39,956 45,000 116,125 Operating Equipment - Capital Outlay 302 - 581800 Equipment Over $5,000 0 23,226 0 0 0 0 TOTAL Capital Outlay 0 23,226 0 0 0 0 TOTAL TREE MITIGATION 0 80,956 139,525 39,956 45,000 116,125 TOTAL PUBLIC ENVIRONMENT 0 80,956 139,525 39,956 45,000 116,125 , TOTAL EXPENDITURES 0 80,956 139,525 39,956 45,000 116,125 298 all 010W06916iIi no] M,all d2010i ij DESCRIPTION The purpose of the Library Advisory Board is to provide citizen input to the City of Schertz on Library policy and operation and to raise community awareness of the library and its services. The Library Advisory Board oversees various fund- raising activities including the operation of the Read Before Bookstore, paper recycling and book consignment sales with all proceeds providing supplementary funding for library materials, programs, projects and building enhancements. Revenue Fees $20,772 $20,546 $21,000 Fund Transfers 0 10,000 10,000 Miscellaneous 1,825 1,960 2,060 Total $22,597 $32,506 $33,060 Expenses Supplies 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Revenue Fees $20,772 $20,546 $21,000 Fund Transfers 0 10,000 10,000 Miscellaneous 1,825 1,960 2,060 Total $22,597 $32,506 $33,060 Expenses Supplies $2,787 $2,400 $1,000 City Support Services 6,461 12,000 12,000 Operating Equipment 1,198 18,000 17,000 Total $10,446 $32,400 $30,000 PROGRAM JUSTIFICATION AND ANALYSIS Revenues Revenues for FY 2014 -15 are expected to increase 1.7% FY 2013 -14 from year end estimates through additional book sales. Expenses The FY 2014 -15 Budget will decrease 7.4% from FY 2013 -14 year end estimates due to a reduction in operating equipment. 299 7 -31 -2014 01:45 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 609 - LIBRARY BOARD AS OF: JULY 31ST, 2014 FINANCIAL SUMMARY (-------- - - - - -- 2013 -2014 --------------- )( -------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU REVENUE SUMMARY Fees 21,515 20,772 21,200 18,528 20,546 21,000 Fund Transfers 0 0 10,000 0 10,000 10,000 Miscellaneous 1,134 1,825 4,060 89 1,960 2,060 TOTAL REVENUES 22,649 22,597 35,260 18,616 32,506 33,060 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 17,480 10,446 34,500 11,995 32,400 30,000 TOTAL GENERAL GOVERNMENT 17,480 10,446 34,500 11,995 32,400 30,000 TOTAL EXPENDITURES 17,480 10,446 34,500 11,995 32,400 30,000 REVENUE OVER /(UNDER) EXPENDITURES 5,168 12,151 760 6,621 106 3,060 300 7 -31 -2014 01:45 PM 609 - LIBRARY BOARD REVENUES 2011 -2012 ACTUAL, Fees 20,000 000 - 458100 Sale of Merchandise 20,476 000 - 458200 Sale of Recyclying Material 1,038 TOTAL Fees 21,515 Fund Transfers 0 000 - 481000 Transfer In - Reserves 0 TOTAL Fund Transfers 0 Miscellaneous 0 000 - 491000 Interest Earned 4 000 - 491200 Investment Income 80 000 - 493000 Donations 1,050 TOTAL Miscellaneous 1,134 TOTAL REVENUES 22,649 C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 (-------- - - - - -- 2013 -2014 ---------- - - - - -H -- - - - - -- 2014 -2015 -- 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU 19,807 20,000 17,982 20,000 21,000 965 1,200 546 546 0 20,772 21,200 18,528 20,546 21,000 0 10,000 0 10,000 10,000 0 10,000 0 10,000 10,000 10 10 9 10 10 51 50 29 50 50 1,764 4,000 51 1,900 2,000 1,825 4,060 89 1,960 2,060 22,597 35,260 18,616 32,506 33,060 301 7 -31 -2014 01:45 PM 609 - LIBRARY BOARD GENERAL GOVERNMENT EXPENDITURES NON DEPARTMENTAL Supplies 101 - 521000 Operating Supplies TOTAL Supplies City Support Services 101 - 532800 Special Events TOTAL City Support Services City Assistance 101 - 537300 Contributions TOTAL City Assistance Operating Equipment C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 PAGE (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU 3,526 2,787 2,500 209 2,400 1,000 3,526 2,787 2,500 209 2,400 1,000 6,895 6,461 12,000 5,437 12,000 12,000 6,895 6,461 12,000 5,437 12,000 12,000 0 0 1,000 0 0 0 0 0 1;000 0 0 0 101 - 571000 Furniture 6 Fixtures 0 101 - 571400 Library Materials 1,310 101 - 571500 Improvement Under $5,000 0 TOTAL Operating Equipment 1,310 Capital Outlay 101 - 581500 Improvements over $5,000 5,750 TOTAL Capital Outlay 5,750 0 1,000 0 0 1,000 1,198 8,000 0 8,000 10,000 0 10,000 6,350 10,000 6,000 1,198 19,000 6,350 18,000 17,000 0 0 0 0 0 0 0 0 0 0 TOTAL NON DEPARTMENTAL 17,480 10,446 34,500 11,995 32,400 30,000 TOTAL GENERAL GOVERNMENT 17,480 10,446 34,500 11,995 32,400 30,000 TOTAL EXPENDITURES 17,480 10,446 34,500 11,995 32,400 30,000 302 FUND: 615 HISTORICAL COMMITTEE MISSION STATEMENT To gather, preserve, and make available to the public historical information regarding people, places, and events that have contributed to the development of the City of Schertz. DESCRIPTION This fund is funded from the Special Events Fund by a transfer. The Historical Committee reviews locations for possible historic value and distributes books about the history of Schertz. Revenue Fees $168 $3,100 $11,100 Fund Transfers 732 2,850 10,850 Total $899 $3,100 $11,100 Expenses Supplies 2012 -13 2013 -14 2014 -15 Budget I Actual Estimate Budget Revenue Fees $168 $3,100 $11,100 Fund Transfers 732 2,850 10,850 Total $899 $3,100 $11,100 Expenses Supplies $677 $750 $1,500 Operations Support 222 250 1,000 Staff Support 0 500 7,150 Professional Services 0 1,308 1,450 Operating Equipment 0 200 0 Total $899 $3,008 $11,100 PROGRAM JUSTIFICATION AND ANALYSIS Revenues Revenues for FY 2014 -15 increase 258.1 % from the FY 2013 -14 year end estimates. This increase comes from additional funding for the committee from the Special Events Fund. Expenses The FY 2014 -15 Budget increases 269.0% from the FY 2013 -14 year end estimates. This increase is to provide additional funding for training for all committee members. 303 7 -31 -2014 01:45 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 615 - HISTORICAL COMMITTEE AS OF: JULY 31ST, 2014 FINANCIAL SUMMARY REVENUE SUMMARY Fees Fund Transfers TOTAL REVENUES EXPENDITURE SUMMARY CULTURAL HISTORICAL COMMITTEE TOTAL CULTURAL TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2013 -2014 --------------- )( -- - - - - -- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU 391 168 500 157 250 250 2,385 732 5,150 0 2,850 10,850 2,776 899 5,650 157 3,100 11,100 3,149 899 5,650 1,891 3,008 11,100 3,149 899 5,650 1,891 3,008 11,100 3,149 899 5,650 1,891 3,008 11,100 ( 373) 0 0 ( 1,735) 92 0 304 7 -31 -2014 01:45 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 615 - HISTORICAL COMMITTEE AS OF: JULY 31ST, 2014 REVENUES (-------- - - - - -- 2013 -2014 2011 -2012 2012 -2013 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL --- - - - - -- )(-- - - - - -- 2014 -2015 -- PROJECTED CITY ADMIN. ADO YEAR END RECOMMENDED BU Fees 000 - 458100 Sale of Merchandise 391 168 500 157 250 250 TOTAL Fees 391 168 500 157 250 250 Fund Transfers 000 - 486106 Transfer In- Special Events 2,385 732 5,150 0 2,850 10,850 TOTAL Fund Transfers 2,385 732 5,150 0 2,850 10,850 Miscellaneous TOTAL REVENUES 2,776 899 5,650 157 3,100 11,100 305 7 -31 -2014 01:45 PM 615 - HISTORICAL COMMITTEE CULTURAL EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 (-------- - - - - -- 2013 -2014 2011 -2012 2012 -2013 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL PAGE ---------- )(-------- 2014 -2015 PROJECTED CITY ADMIN. ADO YEAR END RECOMMENDED BU HISTORICAL COMMITTEE 3,149 899 5,650 1,891 3,008 11,100 Supplies 3,149 899 5,650 1,891 3,008 11,100 609 - 521000 Operating Supplies 1,002 677 2,000 111 750 1,500 TOTAL Supplies 1,002 677 2,000 111 750 1,500 Operations Support 609 - 534200 Printing & Binding 1,645 222 1,000 217 250 1,000 TOTAL Operations Support 1,645 222 1,000 217 250 1,000 Staff Support 609 - 535200 Awards 0 0 150 56 500 1,000 609 - 535300 Memberships 0 0 150 0 0 150 609 - 535500 Training /Travel 0 0 1,000 0 0 6,000 TOTAL Staff Support 0 0 1,300 56 500 7,150 Professional Services 609 - 541300 Other Consl /Prof Services 0 0 1,350 1,318 1,308 1,450 TOTAL Professional Services 0 0 1,350 1,318 1,308 1,450 Operating Equipment 609 - 571000 Furniture & Fixtures 502 0 0 190 200 0 TOTAL Operating Equipment 502 0 0 190 200 0 TOTAL HISTORICAL COMMITTEE 3,149 899 5,650 1,891 3,008 11,100 TOTAL CULTURAL 3,149 899 5,650 1,891 3,008 11,100 TOTAL EXPENDITURES 3,149 899 5,650 1,891 3,008 11,100 306 FUND: 616 PARKS & RECREATION FOUNDATION MISSION STATEMENT The Schertz Parks and Recreation Foundation, in partnership with the City of Schertz, raises funds, fosters partnerships, and advocates in support of specific projects and activities that improve and benefit our City parks; providing recreation and educational experiences to all. Funds raised by quality of life events hosted by the Foundation; the 4t" of July Jubilee and Schertz Fest, are used to improve city parks as well as provide for the cost of hosting future events. Both events include music, vendors, carnival, and a BBQ Cook -off. Revenue Fees $176,776 $248,198 $246,500 Fund Transfers 20,000 23,500 23,500 Miscellaneous 27,108 33,823 34,850 Total $223,884 $305,521 $304,850 Expenses Non Departmental 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Revenue Fees $176,776 $248,198 $246,500 Fund Transfers 20,000 23,500 23,500 Miscellaneous 27,108 33,823 34,850 Total $223,884 $305,521 $304,850 Expenses Non Departmental $43,916 $37,839 $33,500 4t" of July Jubilee 99,099 93,213 124,200 Schertz Fest 76,814 102,378 140,200 Total $219,829 $233,430 $297,900 PROGRAM JUSTIFICATION AND ANALYSIS Revenues Revenues for FY 2014 -15 are expected to remain at the same levels as FY 2013 -14. Expenses The FY 2014 -15 Budget will increase 27.6% from FY 2013 -14 year end estimates in order to grow the events and provide improvements to parks in Schertz. 307 7 -31 -2014 01:45 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 616 -PARKS 6 RECREATION FNDA AS OF: JULY 31ST, 2014 FINANCIAL SUMMARY REVENUE SUMMARY Fees Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMAENDED BU 4th OF JULY JUBILEE 100,466 99,099 124,696 176,776 238,000 91,662 248,198 246,500 20,000 20,000 23,500 23,500 23,500 23,500 101,061 27,108 32,350 14,915 33,823 34,850 245,758 223,884 293,850 130,077 305,521 304,850 NON DEPARTMENTAL 16,013 43,916 20,700 8,039 37,839 33,500 TOTAL GENERAL GOVERNMENT 16,013 43,916 20,700 8,039 37,839 33,500 CULTURAL 4th OF JULY JUBILEE 100,466 99,099 135,850 84,535 93,213 124,200 SCHERTZ FEST 42,530 76,814 118,700 11,341 102,378 140,200 TOTAL CULTURAL 142,996 175,913 254,550 95,877 195,591 264,400 TOTAL EXPENDITURES 159,008 219,829 275,250 103,916 233,430 297,900 REVENUE OVER /(UNDER) EXPENDITURES 86,750 4,055 18,600 26,161 72,091 6,950 308 7 -31 -2014 01:45 PM 616 -PARKS 6 RECREATION FNDA REVENUES 2011 -2012 ACTUAL Fees 100,000 000 - 450001 Sales - Schertz Pest 410 000 - 450002 Sales - Schertz Pest Raffle 883 000 - 450006 Sales -July Jubilee 110,728 000- 450007 Sales -July Jubilee Raffle 0 000 - 450101 Fees - Schertz Pest BBQ Entry 7,670 000 - 450102 Fees - Informational Booths -Fes 325 000 - 450111 Fees - Jubilee BBQ Entry 1,775 000 - 450112 Fees - Informational Booths -4th 0 000 - 450113 Fees - Jubilee Parade Entry 100 000 - 450150 Fees Soccer Leagues 2,805 000 - 450152 Fees -BVYA 0 TOTAL Fees 124,696 Fund Transfers 450 000 - 486314 Contribution - Hotel /Motel 20,000 TOTAL Fund Transfers 20,000 Miscellaneous 2,290 000- 491000 Interest Earned 39 000 - 493000 Donations -Parks Foundation 6,000 000 - 493001 Donations - Schertz Pest 5,128 000 - 493002 Donations - Schertz Pest BBQ 7,000 000 - 493010 Donations -4th of July Jubilee 9,300 000 - 493011 Donations - Jubilee BBQ 1,002 000 - 497000 Misc Income- Foundation 72,200 000 - 497001 Misc Income - Jubilee ATM 0 000 - 497002 Misc Income - Schertz Pest ATM 0 000 - 497604 Misc Income - Jubilee 393 000 - 497617 Misc Income - Schertz Pest 0 TOTAL Miscellaneous 101,061 TOTAL REVENUES 245,758 C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU 47,211 100,000 0 120,000 100,000 1,394 2,000 0 2,200 2,000 106,528 120,000 84,285 106,528 120,000 972 0 841 972 1,000 11,338 8,000 3,345 5,900 13,000 2,325 1,000 450 5,000 2,000 2,290 1,500 2,341 2,290 2,000 450 1,000 250 430 1,000 25 500 150 635 500 4,243 3,000 0 4,243 4,000 0 1,000 0 0 1,000 176,776 238,000 91,662 248,198 246,500 20,000 23,500 23,500 23,500 23,500 201000 23,500 23,500 23,500 23,500 37 50 25 40 50 0 6,000 0 0 1,000 3,500 7,000 0 7,740 7,000 7,000 8,000 0 10,000 8,000 12,500 10,000 12,500 12,500 14,000 1,000 1,000 0 1,000 1,000 10 100 112 50 100 99 0 0 375 100 26 0 0 145 100 1,873 100 2,178 1,873 2,000 1,064 100 100 100 1,500 27,108 32,350 14,915 33,823 34,850 223,884 293,850 130,077 305,521 304,850 309 7 -31 -2014 01:45 PM 616 -PARKS 6 RECREATION FNDA GENERAL GOVERNMENT EXPENDITURES NON DEPARTMENTAL Supplies C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 PAGE (-------- - - - - -- 2013 -2014 ---------- - - - - -H -- - - - - -- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU 101 - 521000 Operating Supplies 236 2,045 500 352 11729 1,000 101 - 521600 Equip Maint Supplies 0 259 50 96 259 100 TOTAL Supplies 236 2,304 550 448 1,988 1,100 City Support Services 101 - 532900 Contingencies 0 0 100 0 0 0 TOTAL City Support Services 0 0 100 0 0 0 Operations Support 744 669 800 869 669 1,000 101- 534000 Postage 0 20 100 16 14 100 101 - 534100 Advertising 0 3,904 0 0 750 2,000 101 - 534999 Misc Expense- Administrative 260 164 200 73 835 200 TOTAL Operations Support 260 4,087 300 89 1,599 2,300 Staff Support 101 - 535100 Uniforms 417 671 300 108 671 300 101 - 535510 Meeting Expenses 159 286 150 154 150 200 TOTAL Staff Support 575 957 450 262 821 500 City Assistance 101 - 537901 Minor Events 499 15 100 436 15 200 101 - 537902 Appreciation Luncheon 1,200 0 1,200 0 1,200 1,200 TOTAL City Assistance 1,699 15 1,300 436 1,215 1,400 Professional Services 101 - 541300 Professional Services 0 2,193 700 0 1,813 700 101 - 541400 Accounting Services 1,150 3,875 4,000 2,400 3,875 3,000 101 - 541960 Insurance Svcs - Administrative 744 669 800 869 669 1,000 TOTAL Professional Services 1,894 6,937 5,500 3,269 6,557 4,700 Fund Charges /Transfers Maintenance Services 101 - 551100 Building Maintenance 697 255 500 160 100 500 TOTAL Maintenance Services 697 255 500 160 100 500 Operating Equipment 101 - 571500 Operating Equipment 8,571 17,870 8,000 1,520 16,040 8,000 101 - 571900 Improvement To Parks 2,080 11,490 4,000 1,856 9,519 15,000 TOTAL Operating Equipment 10,651 29,361 12,000 3,376 25,559 23,000 310 7 -31 -2014 01:45 PM C I T Y O F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 616 -PARKS 6 RECREATION FNDA AS OF: JULY 31ST, 2014 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2013 -2014 ---------- - - - - -H -- - - - - -- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU Capital Outlay TOTAL NON DEPARTMENTAL 16,013 43,916 20,700 8,039 37,839 33,.500 TOTAL GENERAL GOVERNMENT 16,013 43,916 20,700 8,039 37,839 33,500 311 7 -31 -2014 01:45 PM 616 -PARKS & RECREATION FNDA CULTURAL EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 PAGE (-------- - - - - -- 2013 -2014 --------------- H-- - - - - -- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU 4th OF JULY JUBILEE Utility Services 604 - 533500 Fuel 0 0 1,000 0 0 500 TOTAL Utility Services 0 0 1,000 0 0 500 Operations Support 604 - 534000 Postage 70 5 100 0 0 100 604 - 534100 Advertising 361 0 1,000 0 0 1,000 604 - 534110 Tickets 329 224 350 260 224 350 604- 534900 Awards & Prizes 2,063 1,962 2,000 0 1,414 2,000 604 - 534902 Parade Candy 282 369 300 0 300 300 604- 534905 Permits & Licenses 231 231 400 231 231 250 604- 534910 Beer -Wine- Beverage Costs 2,979 3,211 3,500 3,015 3,211 3,500 604 - 534915 Ice Costs 600 690 1,000 713 690 1,000 604 - 534999 Misc Expense 736 1,261 1,000 1,443 769 1,000 TOTAL Operations Support 7,652 7,953 9,650 5,662 6,839 9,500 City Assistance Professional Services 604 - 541300 Professional Services 360 450 1,500 600 450 1,000 604- 541910 Fireworks 7,750 12,500 12,500 12,500 6,250 12,500 604 - 541920 Entertainment Services 3,700 2,500 15,000 3,825 2,500 5,000 604- 541922 Stage & Lighting 5,015 5,015 6,500 5,015 5,015 6,500 604 - 541930 Security Services 3,088 3,638 6,000 0 3,638 6,000 604- 541931 Fencing 0 0 500 0 677 0 604 - 541932 Medical Standby Services 1,000 1,000 1,000 1,000 1,000 1,000 604- 541933 Fire Standby Service 375 0 1,000 0 800 11000 604 - 541934 Judging Services 0 0 500 0 0 500 604 - 541936 ATM Services 0 0 200 0 0 200 604 - 541940 Vendor Expense 25,139 29,496 30,000 23,954 29,496 30,000 604 - 541945 BBQ Expense 0 0 0 2,457 0 0 604- 541950 Carnival Expense 42,903 34,033 45,000 24,087 34,033 45,000 604 - 541960 Insurance Costs 2,675 1,705 2,500 3,696 1,705 2,500 604- 541971 Portable Toilets 810 810 1,000 884 810 1,000 TOTAL Professional Services 92,814 91,146 123,200 78,018 86,374 112,200 Rental /Leasing 604 - 561100 Rental Equipment 0 0 2,000 855 0 2,000 TOTAL Rental /Leasing 0 0 2,000 855 0 2,000 TOTAL 4th OF JULY JUBILEE 100,466 99,099 135,850 84,535 93,213 124,200 312 7 -31 -2014 01:45 PM 616 -PARKS & RECREATION FNDA CULTURAL EXPENDITURES SCHERTZ FEST Utility Services 617- 533500 Fuel TOTAL Utility Services - Operations Support 617- 534000 Postage 617 - 534100 Advertising 617 - 534110 Tickets 617- 534900 Awards & Prizes 617- 534901 Awards & Prizes - Raffle 617 - 534905 Permits & Licenses 617 - 534910 Beer - Wine - Beverage Costs 617 - 534915 Ice Costs 617 - 534999 Misc Expense TOTAL Operations Support City Assistance 617- 537900 Participating Organizations TOTAL City Assistance Professional Services 617- 541300 Professional Services 617 - 541920 Entertainment Services 617 - 541921 Catering /Bar Service 617 - 541922 Stage & Lighting 617- 541930 Security Services 617 - 541932 Medical Standby Services 617- 541933 Fire Standby Service 617 - .541934 Judging Services 617 - 541936 ATM Services 617- 541940 Vendor Expense 617- 541945 BBQ Expense 617 - 541950 Carnival Expense 617- 541960 Insurance Costs 617 - 541970 Sanitation Costs 617- 541971 Portable Toilets TOTAL Professional Services Rental /Leasing 617 - 561100 Rental Equipment TOTAL Rental /Leasing C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 (-------- - - - - -- 2013 -2014 2011 -2012 2012 -2013 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL 0 195 1,000 0 195 1,000 0 46 100 6,640 9,597 7,000 329 295 350 6,852 10,220 7,000 0 1,748 0 251 231 300 0 3,821 3,000 0 1,315 500 89 1,605 1,000 14,161 28,877 19,250 PAGE ----- - - - - -H -- - - - - -- 2014 -2015 -- PROJECTED CITY ADMIN. ADO YEAR END RECOMMENDED BU 0 195 500 0 195 500 0 100 100 814 5,557 10,000 0 250 350 0 6,175 12,000 500 1,038 2,000 0 235 300 0 2,700 3,000 0 450 1,500 698 1,275 1,000 2,012 17,780 30,250 0 0 250 0 250 250 0 0 250 0 250 250 0 0 1,000 0 1,040 1,000 17,940 18,540 20,000 0 15,750 20,000 776 15 2,500 0 1,900 2,000 0 0 6,500 0 6,500 6,500 3,413 0 3,500 3,500 3,225 3,500 0 1,000 1,,000 1,000 1,000 1,000 0 0 1,000 0 1,000 0 737 399 500 0 0 1,000 0 99 200 0 100 200 3,634 14,997 10,000 61 4,239 20,000 114 2,460 3,000 147 1,624 3,000 0 6,704 45,000 0 45,000 45,000 0 1,705 0 3,696 1,705 2,000 0 720 1,000 0 720 1,000 0 0 1,000 675 350 1,000 26,614 46,639 96,200 9,079 84,153 107,200 1,755 1,103 2,000 250 0 2,000 1,755 1,103 2,000 250 0 2,000 TOTAL SCHERTZ FEST 42,530 76,814 118,700 11,341 102,378 140,200 TOTAL CULTURAL 142,996 175,913 254,550 95,877 195,591 264,400 313 7 -31 -2014 01:45 PM 616 -PARKS S RECREATION FNDA CULTURAL EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2014 PAGE (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -- 2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU TOTAL EXPENDITURES 159,008 219,829 275,250 103,916 233,430 297,900 314 Glossary Account A designation assigned to an accounting entry where a running total of all entries is kept. It is a grouping of assets, liabilities, reserves, retained earnings, revenues, or expenses. Accounting Standards The generally accepted accounting principles (GAAP) set by the Governmental Accounting Standards Board (GASB) that guide the recording and reporting of financial information. Accounts Payable A short term liability (less than one year) showing the amounts currently owed for goods and services received by the City. Accounts Receivable A short term asset (less than one year) showing the amount currently due to the City for goods and services provided. Accrual Accounting An accounting method in which revenues and expenses are recorded at the time they occur, rather than when cash is traded hands. Used for financial reports Ad Valorem Taxes Commonly referred to as property taxes. The charges levied on all real and certain personal property according to the property's assessed value and the tax rate. Used to support the General Fund and pay general obligation debt. Adopted Budget The budget as approved by the City Council. It sets the legal spending limits and funding sources for the fiscal year. Assessed Value A value set upon real estate or other property as a basis for levying property taxes. For the City of Schertz, the Appraisal Districts of Bexar, Comal, and Guadalupe Counties are responsible for assessing property values. Asset Resources of the City that cover liability obligations. Bad Debt Expense This expense is used to recognize the City's estimated amount of uncollectable revenue. Balanced Budget A budget where current revenues meet or exceed current expenses resulting in a positive fund balance at the end of the fiscal year. Bond Are a long term debt issued by the City to pay for large capital projects such as buildings, streets, and water /sewer system improvements. Budget Calendar The schedule of key dates used as a guide to complete various steps of the budget preparation and adoption processes. 315 Glossary Capital Improvements Capital Outlay Cash Cash Basis Certificates of Obligation Expenditures for the construction, purchase, or renovation of City facilities or property. Purchase of property or equipment greater than $5,000 which will be added to the City's fixed assets. Currency on hand with the bank. An accounting method that recognizes revenues and expenses when cash enters or leaves the bank instead of when services are provided. Tax supported bonds similar to general obligation bonds and can be issued after meeting strict publication requirements and council approval. Charter A document that establishes the city's governmental structure and provides distribution of powers and duties. In order to be implemented or changed it must be approved with a vote by the people City Council The elected governing body of the City, consisting of the Mayor and five (5) council members acting as the legislative and policy- making bod of the City. CRM Client Resource Management - a type of software for tracking dates, events, and clients. Debt Service Payments on debt made up of principle and interest following a set schedule. Delinquent Taxes Property taxes remaining unpaid after the due date. Delinquent taxes incur penalties and interest at rates specified by law. Department A functional group of the City with related activities aimed at accomplishing a major City service or program. Depreciation In accounting, this is a noncash expense that reduces the value of a capital asset over its expected useful life. Effective Tax Rate The rate that would produce the same amount of property taxes from the properties on the previous year's tax rolls. Enterprise Fund See Proprietary Fund. Expenditure Any payment made by the City. 316 Glossary Expense Any reduction in Fund Balance. Fiscal Year The time period designated by the City signifying the beginning and ending period for recording the financial transactions of the City. The City of Schertz' fiscal year begins each October 1 st and ends the following September 30th. Fixed Assets Assets of a long -term character which are intended to be held or used, such as land, buildings, machinery, furniture, and equipment. FTE Full Time Equivalent (FTE) is a measure of employment of a position based on the total hours worked in a week versus the expected 40 hours of a full time employee. Fund A fiscal and accounting entity established to record receipt and disbursement of income from sources set aside to support specific activities or to attain certain objectives. Each fund is treated as a distinct fiscal entity where assets equal liabilities plus fund balances. Fund Balance The difference between fund assets and fund liabilities of governmental and trust funds. Fund Equity The difference between assets and liabilities of any fund. General Fund The major fund in most governmental entities. It contains many activities associated with municipal government, such as police and fire rescue, libraries, parks and recreation. General Obligation Bonds A municipal bond backed by property taxes Goals Department /Division objectives intended to be accomplished or begun within the coming fiscal year. Governmental Fund Funds, or specific groups of revenues and expenses, including the General Fund, Special Revenue Funds, Capital Project Funds, and Debt Service Funds. Home Rule City Cities which have over 5,000 in population and have adopted home rule charters. I &S Interest and Sinking - The portion of the property tax that goes to pay debt issued by the City Interest & Sinking Fund See Debt Service Fund. 317 Glossary Interfund Transfers Transfer made from one City fund to another City Fund for the purpose of reimbursement of expenditures, general and administrative services, payments -in -lieu of taxes, or debt service. Intergovernmental Revenues Revenues from other governments in the form of grants, entitlements, shared revenues, or payments -in -lieu of taxes. Service contracts? Liability Debt or other legal obligations arising out of transactions in the past that must be liquidated, renewed, or refunded at some future date. The term does not include encumbrances. LUE's Living Unit Equivalent, the amount of water in gallons per year that an average household would produce M &O Acronym for "maintenance and operations ". (1) The recurring costs associated with a department or activity; (2) the portion of the tax rate that is applied to the General Fund. Mission The basic purpose of a department/division - the reason for its existence. Mixed Beverage Tax A tax imposed on the gross receipts of a licensee for the sale, preparation, or serving of mixed beverages. Modified Accrual basis Method of governmental accounting recognizes revenues when they are measurable and available and expenditures when goods or services are received with the exception of principal and interest on long term debt. Operating Budget Plans of current expenditures and the proposed means of financing them. The annual operating budget is the primary means by which most of the financing activities of the City are controlled. Operating Expenses Proprietary Fund expenses related directly to the Fund's primary activity. Ordinance A formal legislative enactment by City Council. Payment -in -lieu of Taxes A payment made to the City in lieu of taxes. These payments are generally made by tax exempt entities for which the City provides specific services. For example, the City's Water & Sewer Fund provides this payment to the City's General Fund because of the Water & Sewer Fund's exemption from property taxation. 318 Glossary Proprietary Fund Also referred to as Enterprise Fund. A governmental accounting fund in which services are provided, such as water and sewer service, are financed and operated similarly to those in a private business. The intent is that the costs of providing these services be recovered through user charges. Resolution A special or temporary order of the City Council. Requires less formality than an ordinance. Retained Earnings An equity account reflecting the accumulated earnings of a proprietary fund. Revenue Bonds Bonds whose principal and interest are payable exclusively from earnings of a proprietary fund. Special Revenue Fund Accounts for the proceeds of specific revenue sources that are legally restricted to expenditure for specified purposes. Tax Base The total net taxable value after exemptions of all real and personal property in the City. Tax Levy The result of multiplying the ad valorem property tax rate per one hundred dollars times the tax base. Tax Rate The rate applied to all taxable property to general revenue. The City's tax rate is comprised of two components; the debt service rate, and the maintenance and operations (M &O) rate. Tax Roll The official list showing the amount of taxes levied against each taxpayer or property. See also Tax Base. Taxes Compulsory charges levied by a government to finance services performed for a common benefit. TMRS The Texas Municipal Retirement System provides retirement plans to its member cities. Each city selects its own plan and its contributions are computed on each individual city's plan and actuarial information. Transmittal Letter A general discussion and overview of the proposed budget as presented in writing by the City Manager to the City Council Unencumbered Balance The amount of an appropriation that is not expended or encumbered. It is essentially the amount of money still available for future purchases. 319 Glossary User Charges The payment of a fee for direct receipt of a public service by the party who benefits from the service. Utility Fund See Proprietary Fund. Vision The desired optiumum state or ultimate goal of the City or Department. 320 Agenda No. 4 CITY COUNCIL MEMORANDUM City Council Meeting: August 19, 2014 Department: Finance Subject: Presentation/Discussion and Public Hearing on Proposed FY 2014 -15 Tax Rate BACKGROUND In accordance with Chapter 26 of the Texas Tax Code the City Council must hold two (2) public hearings on a proposed tax rate. At the August 5, 2014 regular session the City Council, by record vote, established a proposed preliminary maximum tax rate of $0.4974, per $100 of value, with the M &O rate at $0.3164 and the I &S portion. The proposed rate is not subject to rollback. The first required public hearing will be at the August 19, 2014 regular session. The second required public hearing will be conducted at the August 26, 2014 regular session. FISCAL IMPACT None RECOMMENDATION After a brief presentation and discussion by Council, public hearing will be held on the proposed FY 2014 -15 Tax Rate.