09-02-2014 Agenda with backupREGULAR SESSION CITY COUNCIL
September 2, 2014, 6:00 P.M.
HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS
1400 SCHERTZ PARKWAY BUILDING #4
SCHERTZ, TEXAS 78154
City of Schertz Core Values
Do the right thing
Do the best you can
Treat others the way you would want to be treated
Work together cooperatively as a team
Call to Order — City Council Regular Session
Invocation and Pledges of Allegiance to the Flags of the United States and State of
Texas. (Councilmember Cedric Edwards)
PrPePntntinnc
• Proclamation recognizing National Payroll Week (Mayor Carpenter) (Andrea Spanley
Jones /Sandra Selvidge to accept)
City Events and Announcements
• Announcements of upcoming City Events (J. BierschwaleB. James)
• Announcements and recognitions by City Manager (J. Kessel)
Workshop
• Discussion and update regarding Main Street related projects — Historic grant
program, proposed zoning district, and Main Street bond project. (B. James/K.
Woodlee /M. Sanchez)
Hearing of Residents
This time is set aside for any person who wishes to address the City Council. Each person
should fill out the speaker's register prior to the meeting. Presentations should be limited to
no more than 3 minutes.
All remarks shall be addressed to the Council as a body, and not to any individual member
thereof. Any person making personal, impertinent, or slanderous remarks while
addressing the Council may be requested to leave the meeting.
09 -02 -2014 Council Agenda
Discussion by the Council of any item not on the agenda shall be limited to statements of
specific factual information given in response to any inquiry, a recitation of existing policy in
response to an inquiry, and /or a proposal to place the item on a future agenda. The presiding
officer, during the Hearing of Residents portion of the agenda, will call on those persons who
have signed up to speak in the order they have registered.
Consent Agenda Items
The Consent Agenda is considered self - explanatory and will be enacted by the Council with
one motion. There will be no separate discussion of these items unless they are removed
from the Consent Agenda upon the request of the Mayor or a Councilmember.
1. Minutes — Approve the minutes of the regular meeting of August 26, 2014. (J.
KesselB. Dennis)
2. Resolution No. 14 -R -75 - Schertz Seguin Local Government Corporation (SSLGC)
Fiscal Year 2014 -15 Annual Budget SSLGC Resolution # SSLGC #SSLGC R -14-
08 - Consideration and/or action approving the Schertz Seguin Local Government
Corporation (SSLGC) FY 2014 -15 Budget. (J. Bierschwale /S. Willoughby /A.
Cockerell)
3. Resolution No. 14 -R -76 - Schertz Seguin Local Government Corporation
(SSLGC) Fiscal Year 2014 -15 Water Rates SSLGC Resolution # SSLGC
#SSLGC R -14 -09 - Consideration and/or action approving the Schertz Seguin Local
Government Corporation (SSLGC) FY 2014 -15 Water rates. (J. Bierschwale /S.
Willoughby /A. Cockerell)
4. Resolution No. 14 -R -77 — Consideration and/or action approving a Resolution
authorizing a Management Services Agreement with Schertz Seguin Local
Government Corporation (SSLGC). (J. Bierschwale /S. Willoughby /A. Cockerell)
Discussion and Action Items
5. Ordinance No. 14 -T -42 - City of Schertz FY 2014 -15 Budget - Consideration and/or
action approving an Ordinance on the proposed FY 2014 -15 Budget. Final Reading (J.
Kessel /J. Walters)
6. Ordinance No. 14 -T -43 — Tax Rate for Fiscal Year 2014 -15 - Consideration and/or
action approving an Ordinance on the proposed FY 2014 -15 Tax Rate. Final Reading
(J. Kessel /J. Walters)
7. Cancellation of September 9, 2014 City Council Meeting — Consideration and/or
action cancelling the September 9, 2014 City Council meeting due to lack of agenda
items. (J. Bierschwale /Council)
Roll Call Vote Confirmation
Requests and Announcements
09 -02 -2014 City Council Agenda Page - 2 -
8. Announcements by City Manager
• Citizen Kudos
• Recognition of City employee actions
• New Departmental initiatives
9. Requests by Mayor and Councilmembers that items be placed on a future City
Council agenda.
10. Announcements by Mayor and Councilmembers
• City and community events attended and to be attended
• City Council Committee and Liaison Assignments (see assignments below)
• Continuing education events attended and to be attended
• Recognition of actions by City employees
• Recognition of actions by community volunteers
• Upcoming City Council agenda items
Adiournment
CERTIFICATION
I, BRENDA DENNIS, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO
HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON
THE OFFICIAL BULLETIN BOARDS ON THIS THE 28th DAY OF AUGUST 2014 AT
4:00 P.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL
TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER
551, TEXAS GOVERNMENT CODE.
grevu60 pevuvu 'bs
rends Dennis CPM, TRMC, MMC, City Secrets
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE
CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE
OFFICIAL BULLETIN BOARD ON DAY OF 2014.
Title:
This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped
parking spaces are available. If you require special assistance or have a request for sign
interpretative services or other services please call 210 - 619 -1030.
The City Council for the City of Schertz reserves the right to adjourn into executive session at
any time during the course of this meeting to discuss any of the matters listed above, as
authorized by the Texas Open Meetings Act.
Executive Sessions Authorized: This agenda has been reviewed and approved by the City's
legal counsel and the presence of any subject in any Executive Session portion of the agenda
constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel
09 -02 -2014 City Council Agenda Page - 3 -
for the governmental body and constitutes an opinion by the attorney that the items discussed
therein may be legally discussed in the closed portion of the meeting considering available
opinions of a court of record and opinions of the Texas Attorney General known to the
attorney. This provision has been added to this agenda with the intent to meet all elements
necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted
by all participants in reliance on this opinion.
COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS
Mayor Carpenter
Mayor Pro -Tem John — Place 3
Audit Committee
Lone Star Rail District
Hal Baldwin Scholarship Committee
Interview Committee for Boards and Commissions
Investment Advisory Committee
TIRZ II Board
Councilmember Fowler — Place 1
Councilmember Scagliola — Place 2
Interview Committee for Boards and Commissions
Animal Control Advisory Committee
Schertz Housing Board Liaison
Cibolo Valley Local Government Corporation
Randolph Joint Land Use Study (JLUS) Executive
Schertz Seguin Local Government Corporation
Committee
Interview Committee for Boards and Commissions
Sweetheart Advisory Committee
Councilmember Edwards — Place 4
Councilmember Duke — Place 5
Audit Committee
Audit Committee
Hal Baldwin Scholarship Committee
Investment Advisory Committee
09 -02 -2014 City Council Agenda Page - 4 -
Agenda No. 1
CITY COUNCIL MEMORANDUM
City Council Meeting: September 2, 2044
Department:
Subject:
BACKGROUND
City Secretary
Minutes
The City Council held a regular meeting on August 26, 2014.
FISCAL IMPACT
None
RECOMMENDATION
Staff recommends Council approve the minutes of the regular meeting on August 26, 2014.
ATTACHMENT
Minutes — regular meeting August 26, 2014
MINUTES
REGULAR MEETING
August 26, 2014
A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on
August 26, 2014, at 6:00 p.m., in the Hal Baldwin Municipal Complex Council Chambers, 1400
Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit:
Mayor Michael Carpenter
Councilmember Jim Fowler
Councilmember Cedric Edwards
Mayor Pro -Tem Daryl John
Councilmember David Scagliola
Councilmember Matthew Duke
Staff Present: City Manager John Kessel
Deputy City Manager John Bierschwale Executive Director Brian James
Chief of Staff Bob Cantu City Attorney Charles Zech
City Secretary Brenda Dennis Deputy City Secretary Donna Schmoekel
Call to Order
Mayor Carpenter called the Regular Meeting to order at 6:00 p.m.,
Invocation and Pledges of Allegiance to the Flags of the United States and the State of
Texas (Mayor Pro -Tem John)
Mayor Pro-Tem. John provided the invocation followed by the Pledges of Allegiance to the Flags
of the United States and the State of Texas.
Presentations
• Employee Longevity Recognition — Michael Harris — 25 years (J. Kessel)
Mayor Carpenter recognized City Manager John Kessel who introduced Marshal Michael
(Mike) Harris and his wife Lori. Mr. Kessel stated they are here this evening to
recognize Marshal Harris for 25 years of service, as he started full time in May of 1989.
He stated Mike is currently the City's second City Marshal, we all know that the majority
of his career with the City has been in the police department. When Mike was attending
the Police Academy, the City of Cibolo sponsored him to go through the Academy. He
then worked as a Reserve Police Officer for Cibolo until former Police Chief Norman
Agee hired him to come to work in Schertz. The rest as they say is history. Mike
climbed the ladder of the Police Department through the years, starting as a Patrol
Officer, then Sergeant, then Lieutenant, then Assistant Chief of Police, then finally
Interim Chief of Police before taking on the position of Marshal. Mike told us his interest
in being in this field of work started when he took a law enforcement class in high school.
He went on to attend Southwest Texas Junior College and earned an Associate's Degree
in Criminal Justice before going on to get his bachelor's degree in Human Services from
Wayland Baptist University. Even though he had the path to law enforcement laid out in
08 -26 -2014 Minutes Page - 1 -
front of him, he did not immediately enter the Police Academy, as you may think he
would have. After getting his degree from Wayland Baptist, he worked for a furniture
company here in San Antonio. It was after that when he would take the job that would
change his career path back towards law enforcement — he worked for a window covering
company. During his tenure at the company, Mike describes the day that the IRS actually
came in and shut down the business. Mike was receiving unemployment and made the
decision to go to the Police Academy. And as mentioned before, the rest is history. Like
our other employees who have stood here and been honored before him, Mike has been
here to witness the growth and success of Schertz. He is from a military family (as many
of our employees /residents are) and was born and raised in Germany for the first 15 years
of his life. In order to retire, his dad had to come to stateside, which is how he ended up
in this area. He mentioned when he started with Schertz PD, there were just 9 officers on
patrol (3 /shift). He met his wife, Lori, on the job. She actually worked for the City first
and she and Mike were on the same shift for several years. They will be married 20 years
in October.
Mike is someone who is very active in our community. To say that he is involved in
several organizations would be an understatement — from the local Lion's Club, to the
Shriner's, to the Guadalupe Valley Peace Officers, to the Texas Cave Management
Association — the list goes on and on. Upon meeting him, you know he is someone who
enjoys giving back to the community which he also took an oath to protect.
As he mentioned to us, the best piece of advice he has ever received has been this: "Don't
be afraid to make a mistake." While some — or most — may know that Mike is a bit of a
prankster, he is definitely down to business and serious when he talks about what his
vision is for his department and the legacy he wants to leave. He wants the Marshal's
Department, and Schertz, to keep moving forward and to continue to make a difference.
With Mike as our Marshal, we are confident in him and his team to do just this.
Deputy City Manager, John Bierschwale, has this to say about Mike: "Although Mike
loves to make people laugh and play a few practical jokes, he is extremely professional.
He is a kind employee and has compassion for his law enforcement duties. Mike treats
people fairly, understands the community's needs and serves with pride."
In closing, we would like to share one of the stories that Mike told us during our lunch.
When he was in Patrol, he was dispatched to a call that ended up becoming a standoff
situation. Long story short, Mike mentioned he was shot at, his patrol car took the hit and
the glass shattered into the vehicle. Mike is a fan of iced honey buns and had bought one
and had it in his vehicle this fateful evening. Well, when the glass shattered, the shards
impaled the package, turning it into something that resembled a bristly, porcupine -like
honey bun. Needless to say, after that incident, it was inedible and went to the trash.
After all these years, we feel like we owe it to Mike to make up for that honey bun he
never got to eat. So, we have bought some and have it here for just this occasion — glass
free. Thank you for your service Marshal Harris! Mayor and Council congratulated
Marshal Harris and thanked him for his years of service.
08 -26 -2014 Minutes Page - 2 -
• Presentation and briefing regarding Bexar Waste weekly change for garbage pickup in
the South Schertz area. (J. Bierschwale /S. Willoughby /C. Spence /R. Rosales)
Mayor Carpenter recognized Business Office Assistant Manager Rodolfo Rosales who
introduced this item stating that Bexar Waste provides both twice a week and once a
week garbage and recycle pickup for the City of Schertz. One day a week pickup is
confined to Northcliffe and Southern Schertz on Wednesdays. Growth of these areas is
causing an extended after hours pickup in Southern Schertz. Bexar Waste is requesting to
move the Southern Schertz pickup to Friday.
City Events and Announcements
• Announcements of upcoming City Events ` . ierschwale /B. James)
Mayor Carpenter recognized Execut' "e ctor o evelopment Brian James who
provided the following announcements:
• Wednesday, August 27, 2014 — Biz -Ed Breakfast — Schertz Chamber of
Commerce 7:30 a.m. — 9:00 a.m.
• Thursday, August 28, 2014 — H3 Mixer — hYPer Happy Hour, Mattenga's
Pizzeria, 6044 FM 3009 from 5:30 p.in. to 7:00 p.m.
• Friday, August 29, 2014 — Noon at the Schertz Senior Center — hYPer Group will
be presenting the Seniors with a check, it is also the Senior Center's Birthday
• Monday, September 1, 2014 — City Offices closed in observance of Labor Day
• Tuesday, September 2, 2014 — Ribbon Cutting — Suzie's Thrift and Gifts, 205
First Street, 10:00 a.m.
Mr. James stated that Former City Engineer Larry Dublin passed away Wednesday,
August 20, 2014. Funeral services will be held on Friday, August 29, 2014 at 9:30
a.m., at the Schertz Funeral Home.
Mayor Carpenter recognized Deputy City Manager John Bierschwale who came
forward stating that a big decision has been made in his life and career. Mr.
Bierschwale announced that he will be retiring June 30, 2015. He stated that he has
had an amazing journey with the City. He stated that Council has an amazing staff
and City Manager that stands up and does the right thing and we live by those values
every day of our lives. Mr. Bierschwale stated that on June 12, 2015, they will be
having a celebration and invited Council to be in attendance.
Mr. Bierschwale stated that he has had a great opportunity with the City. He stated
that at the age of 15 he became a volunteer fireman with the City. Mr. Bierschwale
showed a photograph that was taken with Rick Maas, Steve Woodward, Stewart
Rowell, Ed Rogers and himself that was taken in 1974. He stated that he has to give
special thanks to his Junior High and High School buddy, Steve Woodward, the late
08 -26 -2014 Minutes Page - 3 -
Chief Archie, late Chief Johnny Joe, Mr. Graham, a former Street Superintendent and
the Woodward Family. If it were not for the influence that these people had on his
life, he would not have the honor and privilege to be in front of you today. He stated
that he has put his love and life into this community and he loves his staff. He also
thanked the Mayor, Council, past Councilmembers and the late Hal Baldwin for
believing in him, giving him the opportunity to take a dream of a kid allowing him to
make a lifetime commitment to this community leaving a legacy and being a part of
the Schertz family. Thank you and god bless the citizens of the City of Schertz.
Mayor, Council and staff and those in the audience gave Bierschwale a standing
ovation.
Mayor Carpenter came down from the dais and announced that this marks 37 years
that Mr. Bierschwale has worked for the City. He stated there is no employee that has
more tenure, no one that has worked in more departments than Johnny Bierschwale.
Mayor Carpenter stated that not one of us expected the day would come, but we knew
it would come at some point that Johnny would make the decision. We all thought
Johnny would always be with the City. The good news is that he will always be here
because he is just down the street and he is with us for the next year. This means that
we have a year to convince him to stay, which he is going to try and do. Mr.
Bierschwale has had a remarkable and storied career, starting with the photograph
that was shown where he was a Volunteer Fireman.
Mayor Carpenter stated that they would call the kids out of class to go put out fires.
He stated that he wouldn't be comfortable doing that now, and Johnny was doing that
at 15 years of age. Mayor Carpenter stated that ever since he was elected and all the
Council will tell you that if they had a question about a call from a citizen or there
was any other question, Johnny could answer the question; he knew the whole story.
He could point to a spot on the ground and tell you there were pipes laid there.
Johnny has an indispensable amount of knowledge about the City of Schertz that is
going to be tough for us to overcome. No one has the amount of institutional
knowledge that Johnny has. Mayor Carpenter stated if you think about it, the one
constant that has been in the City of Schertz for the last 40 years, is Mr. Bierschwale.
• Announcements and recognitions by City Manager (J. Kessel)
Ak
No further announcements were provided.
Hearin of Residents
Mayor Carpenter recognized the following who spoke:
• Mr. Bert Crawford, 4100 Brook Hollow, who came forward thanking the Citizens on
Patrol, Police, Fire and EMS Department for recently attending their HOA Back to
School Snow Cone Social.
Consent Agenda Items
08 -26 -2014 Minutes Page - 4 -
1. Minutes — Approve the minutes of the regular meeting of August 19, 2014. (J. Kessel /B.
Dennis)
2. Resolution No. 14 -R -72 — Consideration and/or action approving a Resolution amending
a Public Utility Easement Agreement with Joseph D. Hendrix for the use, benefit, and
control of the City of Schertz for the Town Creek Sewer line Extension Phase III Project
on FM 482. (J. Bierschwale /S. Willoughby /J. Hooks /C. Raleigh)
The following was read into record:
RESOLUTION NO. 14 -R -72 <1
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AMENDING A PUBLIC UTILITY EASEMENT AGREEMENT WITH
JOSEPH D. HENDRIX FOR THE USE, BENEFIT, AND CONTROL OF THE
CITY OF SCHERTZ FOR THE TOWN CREEK SEWERLINE EXTENSION
PHASE III PROJECT ON FM 482, AND OTHER MATTERS IN CONNECTION
THEREWITH
IV
3. Resolution No. 14 -R -73 — Consideration and/or action approving a Resolution amending
the Sanitary Sewer Easement and Temporary Construction Easement Agreement with
Ector N. Crisler and Allene Crisler Revocable Living Trust for the use, benefit, and
control of the City of Schertz for the Town Creek Sewer line Extension Phase III Project
on FM 482. (J. Bierschwale/S. Willoughby /J. Hooks /C. Raleigh)
The following was read into record:
RESOLUTION NO. 14 -R -73
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AMENDING THE SANITARY SEWER EASEMENT AND
TEMPORARY CONSTRUCTION EASEMENT AGREEMENT WITH ECTOR N.
CRISLER AND ALLENE CRISLER REVOCABLE LIVING TRUST FOR THE
USE, BENEFIT, AND CONTROL OF THE CITY OF SCHERTZ FOR THE
TOWN CREEK SEWERLINE EXTENSION PHASE III PROJECT ON FM 482,
AND OTHER MATTERS IN CONNECTION THEREWITH
Mayor Carpenter recognized Councilmember Fowler who moved, seconded by
Councilmember Edwards to approve the consent agenda items 1, 2, and 3. The vote was
unanimous with Mayor Pro -Tem John, Councilmembers Fowler, Scagliola, Edwards,
and Duke voting yes and no one voting no. Motion Carried.
08 -26 -2014 Minutes Page - 5 -
Executive Session
Mayor Carpenter recessed the regular meeting into executive session at 6:37 p.m.
9. City Council will meet in closed session under Texas Government Code Section 551.071,
consultation with the City Attorney, regarding legal issues associated with the use of
budgeted funds.
Reconvene into Regular Session
Mayor Carpenter reconvened into regular session at 7:17 p.m.
9. a Take any necessary action based on discussions held in closed session under Agenda
Item number 9.
No action was taken. 4%, >.,
Mayor Carpenter moved back to the discussion o
Discussion and Action Items
agenda.
4. Resolution No. 14 -R -70 — Consideration and approval of a Resolution approving a Bond
Resolution to be adopted by the Board of Directors of the Cibolo Creek Municipal
Authority authorizing the issuance of Obligations designated as " Cibolo Creek Municipal
Authority Contract Revenue Bonds, Series 2014 (Southern Wastewater Treatment Plant
Project). (J. Bierschwale /M. McLiney /A. Friedman)
The following was read into record:
RESOLUTION NO. 14 -R -70
APPROVING A BOND RESOLUTION TO BE ADOPTED BY THE BOARD OF
DIRECTORS OF THE CIBOLO CREEK MUNICIPAL AUTHORITY
AUTHORIZING THE ISSUANCE OF OBLIGATIONS DESIGNATED AS
" CIBOLO CREEK MUNICIPAL AUTHORITY CONTRACT REVENUE BONDS,
SERIES 2014 (SOUTHERN WASTEWATER TREATMENT PLANT
PROJECT) "; ACKNOWLEDGING THAT THESE OBLIGATIONS WILL BE
SOLD TO RAYMOND JAMES & ASSOCIATES, INC., DALLAS, TEXAS, AS
THE AUTHORIZED REPRESENTATIVE OF A GROUP OF UNDERWRITERS
PURSUANT TO THE PROVISIONS OF A PURCHASE CONTRACT;
APPROVING, RATIFYING, CONFIRMING, AND ADOPTING THE
PROVISIONS OF A REGIONAL WASTEWATER TREATMENT CONTRACT;
AUTHORIZING THE MAYOR, MAYOR PRO TEM, CITY MANAGER, AND
CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS TO EXECUTE ON
08 -26 -2014 Minutes Page - 6 -
BEHALF OF THE CITY OF SCHERTZ, TEXAS ALL DOCUMENTS IN
CONNECTION WITH THIS TRANSACTION;
Mayor Carpenter recognized Mark McLiney, Bond Council with Southwest Securities
who introduced this item stating that as the City has done in the past with respect to
bonds issued by the Schertz /Seguin Local Government Corporation, the City must adopt
a resolution approving the Cibolo Creek Municipal Authority bond resolution which will
be adopted by the Cibolo Creek Municipal Authority Board of Directors on September
11, 2014, to approve the Contract, and other matters related the sale of the Cibolo
Creek Municipal Authority's Contract Revenue Bonds.
The City agrees to set rates and charges for its Utility System sufficient to cover its
annual payment pursuant to the Contract as well as the maintenance and operations
expenses at the Southern Plant. The Economist.com rate study included this project
within their rate model. City Council approved the Five Year Rate Schedule for Water
and Wastewater Rates based on the Economist.com rate study on July 30, 2013 by
Resolution 13 -R -60.
Any additional members that may tie into the Southern Plant in the future would pay for
their proportional shares of the debt service and operations of the Southern Plant,
reducing the City's payment obligation. (Please see the Southern Plant Wastewater
Services and Funding Agreement, also being considered on August 26, 2014, via
Resolution 14 -R -71 for a full description of the City of Cibolo's potential annual
payment responsibilities.) Staff recommends approval.
Mayor Carpenter recognized Councilmember Edwards who moved, seconded by
Councilmember Scagliola that the City Council adopt a Resolution approving a Bond
Resolution to be adopted by the Cibolo Creek Municipal Authority Board of Directors
authorizing the issuance of obligations designated as "Cibolo Creek Municipal Authority
Contract Revenue Bonds, Series 2014 (Southern Wastewater Treatment Plant Project) ".
The vote was unanimous with Mayor Pro -Tem John, Councilmembers Fowler,
Scagliola, Edwards, and Duke voting yes and no one voting no. Motion Carried.
5. Resolution No. 14 -R -71 — Consideration and approval of a Resolution by the City
Council of the City of Schertz, Texas authorizing a Southern Plant Wastewater Services
and Funding Agreement between the Cibolo Creek Municipal Authority, the City of
Cibolo, Texas, and the City of Schertz, Texas; and other matters in connection therewith.
(J. Bierschwale /M. McLiney /A. Friedman)
The following was read into record:
RESOLUTION NO. 14 -R -71
RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING A SOUTHERN PLANT WASTEWATER SERVICES AND
FUNDING AGREEMENT BETWEEN THE CIBOLO CREEK MUNICIPAL
08 -26 -2014 Minutes Page - 7 -
AUTHORITY, THE CITY OF CIBOLO, TEXAS, AND THE CITY OF SCHERTZ,
TEXAS; AND OTHER MATTERS IN CONNECTION THEREWITH
Mayor Carpenter recognized Mark McLiney, Bond Council with Southwest Securities who
introduced this item stating the City and CCMA understand that the next likely customer to
connect to the Southern Plant will be the City of Cibolo. The Southern Plant Wastewater
Services and Funding Agreement ( "Tri -Party Agreement ") being considered will allow the
City of Cibolo to connect to the Southern Plant at any time and immediately pay a
proportional share of the operation and maintenance expenses. In addition, the Tri -Party
Agreement lays out terms for the City of Cibolo to begin making debt service payments.
Based upon a 30 year maturity schedule for the Bonds, Schertz will pay 100% of the debt
service for the first 10 years; Schertz and Cibolo will each pay 50% of the debt service for
years 11 -20; and Cibolo will pay 100% of the debt service for the years 21 -30. The City
has a right to sub - contract with other entities on a discretionary basis.
However, the Tri -Party Agreement expressly provides in Section 4(g) that Cibolo has up to
10 years (notice to be given by the 9th year) to secure all permits, licenses, certificates of
convenience and necessity, and other approvals that will be necessary for Cibolo to provide
wastewater services within the City of Cibolo to necessitate its need for the wastewater
capacity at the Southern Plant. As such, Cibolo has reserved the right, at its sole discretion,
not to participate in the Southern Plant.
D
The City agrees to set rates and charges for its Utility System sufficient to cover its
annual payment pursuant to the Contract as well as the maintenance and operations of the
Southern Plant. Initially, the City will be responsible for 100% of these payments. The
Economist.com rate study included this project within their rate model. City Council
approved the Five Year Rate Schedule for Water and Wastewater Rates based on the
Economist.com rate study on July 30, 2013 by Resolution 13 -R -60.
If and when Cibolo connects to the Southern Plant, Cibolo would begin to pay a
proportional share of maintenance and operation expenses of the Southern Plant, reducing
the City's obligations. Further as we get to years 11 -20, we could see our share of the
debt service drop in half and then end by year 21. However, should Cibolo not connect,
then the City of Schertz would be obligated to continue the debt service for the full term
of the bond. Should that occur, Schertz could sell the capacity to other agencies or utilize
it ourselves. Staff recommends Approval.
Mayor Carpenter recognized Councilmember Duke who moved, seconded by
Councilmember Scagliola that the City Council adopt a Resolution authorizing a
Southern Plant Wastewater Services and Funding Agreement. The vote was unanimous
with Mayor Pro -Tem John, Councilmembers Fowler, Scagliola, Edwards, and Duke
voting yes and no one voting no. Motion Carried.
6. Appointment of a City of Schertz Charter Review Commission — Discussion and
consideration and /or action on appointing a City of Schertz Charter Review Commission.
(Item requested by Mayor Carpenter) (Mayor /Council /J. Kessel /B. Dennis)
08 -26 -2014 Minutes Page - 8 -
Mayor Carpenter stated that the City Charter commands that from time to time Council
seat a charter review commission. We have had charter updates (2) the last time being
2006, so we are due to seat a commission. The charter is written by the people of the city
and it commands what the council and city manager can and must do. It also contains
prohibitions, such as in our case, the mayor shall not vote except in the case of a tie. The
charter defines how we operate as a city and occasionally residents take a look at the
charter for updates.
Mayor Carpenter recognized City Secretary Brenda Dennis who stated per the City
Charter Section 12.05, the City Council shall periodically appoint a Charter Review
Commission of five citizens of the City. The term of office of the Charter Review
Commission shall be 180 days after the date of appointment of the Commission, and, if
during this term no report is presented to the City Council, then all records of the
proceedings of the Commission shall be filed with the City Manager and the Charter
Review Commission shall be dismissed. (Election of 4 -7 -79, 5- 13 -06)
At the August 19, 2014 City Council meeting City Council discussed that the City has not
had a seated Charter Review Commission in eight (8) years since 2006. The Charter
directs Council to appoint a Charter Review Commission, periodically, but it doesn't
define what "periodically" means. The Charter states that the Charter Review
Commission is made up of five (5) citizens. Since the Charter Review Commission sits
for six months, 180 days, and if the Council wishes to take the recommendations of that
citizen panel and put them before the voters next year then there is no longer time to seat
a 180 day commission for a May election date.
The Charter does not specify how the Council appoints commission members.
Historically, each voting member would nominate a member to the commission.
Alternately, the Council could solicit applications for the appointment of the five citizens.
It is recommended that Council seat a commission by December so the City can call an
election in July of 2015. Staff recommends council discuss the recommended options and
act if necessary.
Mayor Carpenter recognized City Manager John Kessel who complimented Ms. Dennis
on her work and said Council needs to 1) decide how to seat the commission, either by
application taking and review, or by appointment, and 2) consider going with staff
recommendation that we go with the November 2015 election period which will give us
enough time to go through the 180 day process and have time for staff and community
discussion. Staff thinks it will take the full 180 days to have a complete and thoughtful
dialogue. We will also save approximately $20,000 by not having an extra election in
May 2015.
Mayor Carpenter stated that he believed the last time the commission was assembled
each Councilmember recommended and appointed someone as a member. Former
Councilmember Greenwald, who was in the audience, confirmed this. He asked the
Councilmembers for their thoughts on how to proceed with seating the members.
08 -26 -2014 Minutes Page - 9 -
Mayor Carpenter recognized Councilmember Duke who stated he liked keeping tradition
but also adding in a layer of applications to review, which would be a good mix of the
process.
Mayor Carpenter recognized Councilmember Fowler who stated the 180 day requirement
may limit the number of people who might consider serving but he also liked the idea of
receiving voluntary applications to review.
Mayor Carpenter recognized Councilmember Scagliola who stated he liked the idea of
the election being held in November 2015 to save some election costs. However, he feels
the application process might slow things down. He stated he was prepared to nominate a
person right now.
Mayor Carpenter recognized Councilmember Edwards who stated he liked the
appointment process as well, but suggested any application review sho Id be limited to
14 days.
Mayor Carpenter liked the idea of asking for applicants and also having e public come
forth as volunteers and then the Council could make an appointment from the general
public. He feels we should at least give it 30 days for applications to come in for review.
Ms. Dennis stated she had everything she needed to get this process started right away.
7. Public Hearings on Proposed Budget for FY 2014 -15 — Conduct a public hearing and
consideration and /or action regarding the adoption of the FY 2014 -15 Budget. (Second
required public hearings) (J. Kessel/J. Walters)
Ordinance No. 14 -T -42 - City of Schertz FY 2014 -15 Budget - Consideration and/or
action approving an Ordinance on the proposed FY 2014 -15 Budget. First Reading (J.
Kessel /J. Walters)
The following was read into record:
N, I
ORDINANCE NO. 14 -T -42
AN ORDINANCE ADOPTING A BUDGET FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 2014, AND ENDING SEPTEMBER 30, 2015, IN
ACCORDANCE WITH THE CHARTER OF THE CITY OF SCHERTZ, TEXAS;
PROVIDING FOR THE FILING OF THE BUDGET; PROVIDING THAT THIS
ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING
A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
Mayor Carpenter recognized Senior Budget /Analyst James Walters who stated this is the
second required public hearing and first reading of the budget ordinance. Council will
take the second and final vote to adopt the proposed City FY 2014 -15 budget at the next
08 -26 -2014 Minutes Page - 10 -
regularly scheduled Council meeting on September 2, 2014 at 6:00 P.M. in the City
Council Chambers.
Mr. Walters provided a PowerPoint presentation with the following:
FY 2014 -15 Proposed Budget
Budget Goals:
• Balanced Structurally
• Conservative and Responsible
• Follows Financial Policies
• Maintains Current Service Levels
• Focuses on Priorities
Key City 5 Year Goals 2014
•
Building Repairs* - Rec.
•
Fire Station 3*
•
Master Facilities Plan*
•
Hold Tax Rate Flat*
•
Compensation Study* 1
•
FM 1518 Funding Study*
•
Maintain Reserves*
K;
Center, Admin Building & Parking Lot, Fire State #2
* Currently being worked on
Budget Highlights
• Addresses all Key 5 Year Goals
• Focus on our Fleet vehicles and operations
• Replaces aging equipment
• Long Term Debt Model
Change Memo W
• Crossing Guards
•Bring total Crossing Guards to 9
•Increase deployment time to 18 hours per week
*Paid by Restricted Crossing Guard Funds
• Transportation Services
•New request higher than current year
Change Memo
■ Hotel Tax
• The Sweetheart Program will be primarily funded by the General Fund
• Event Facilities will now be entirely funded by the General Fund
08 -26 -2014 Minutes Page - 11 -
♦ If the Event Facilities become eligible to receive hotel tax funds in the
future, staff will seek direction from council through the budget process
Change Memo
■ Health Insurance
• 0% Increase through December 31, 2015
• The General Fund will use these savings to offset the Hotel Tax policy change
♦ Event Facilities
♦ Sweetheart Program
• Other Funds will put this savings toward the Compensation Study Action
Change Memo
■ EMS
th
• Permanently Staff a5 active ambulance during peak times
• Based on recommendation by Fitch & Associates, EMS has been running this
ambulance using PT workers and Overtime
• Using the most recent estimates there will be no change in funding request by
making this change
All Funds — Revenues
Mr. Walters stated that the general fund makes up 39% of the budget, Water & Sewer
fund makes up 27 %, EMS fund makes up 12 %, I &S fund makes up 9 %, and the rest goes
to the smaller funds. no,
All Funds — Expenses
Mr. Walters stated that the general fund makes up 39% of the budget, Water & Sewer
fund makes up 28 %, EMS fund makes up 13 %, I &S fund makes up 9 %, and the other
funds make up the rest.
08 -26 -2014 Minutes Page - 12 -
General Fund
$25,695,043
Special Events Fund
153,800
PEG Fund
209,000
Water & Sewer Fund
17,860,678
EMS Fund
8,186,919
Drainage Fund
1,159,200
Hotel Tax
545,353
Park Fund
100,000
Tree Mitigation
116,335
Capital Recovery Water
885,500
Capital Recovery Sewer
1,160,497
I &S Fund
5,707,276
Other Funds r
349,010
SEDC
3,692,257
GRAND TOTAL
$65,820,868
All Funds — Expenses
Mr. Walters stated that the general fund makes up 39% of the budget, Water & Sewer
fund makes up 28 %, EMS fund makes up 13 %, I &S fund makes up 9 %, and the other
funds make up the rest.
08 -26 -2014 Minutes Page - 12 -
General Fund
Special Events Fund
PEG Fund
Water & Sewer Fund
EMS Fund
Drainage Fund
Hotel Tax
Park Fund
Tree Mitigation
Capital Recovery Water
Capital Recovery Sewer
I &S Fund
Other Funds
SEDC
GRAND TOTAL
Tax Rate
$25,406,088
153,800
209,000
17,788,563
8,151,501
1,094,618
302,730
60,00"
116,12
536,10
1,160,49
5,636,15
339,00
3,074,55
$64,028,74
Mr. Walters stated that the state has us calculate different property taxes and present them
to City Council and to the citizens. Following are the calculation:
Effective: The tax rate which, on average, will keep the tax bill the same as in 2013.
Current: The rate currently adopted by the City.
k
Proposed Max: The maximum rate set at which the final adopted rate cannot exceed,
and the rate we are requesting Council set tonight. This is also the rate
that we cannot exceed without issuing notices.
Rollback: The rate if exceeded allows citizens to initiate a rollback election. The
results of this election can reduce the adopted tax rate back to the
rollback rate.
Effectlw $0.4857
Current: $0.4974
Proposed $0.4974 - Proposed budget is balanced at this rate
Rollback: $0.5066
$0.01 is equal to $270,630 revenue or $17.42 on the average home
General Fund
Mr. Walters stated that using our revenue and expenses our increase in fund balance is
expected to be $353,866. Below is the breakdown:
08 -26 -2014 Minutes Page - 13 -
Revenues
$25,695,043
Expenditures
25,460,088
Increase of Fund Balance
288,955
Beginning Fund Balance
5,936,141
Ending Fund Balance
6,225,096
25% Reserve Policy
$ 6,106,237
Mr. Walters stated that 25% reserve policy is for recurring operational expenses,
continues existing staffing levels and programs, but does not in�ALde vehicle replacement.
M &O $0.3164
Total Change in Expenditures
$ 203,000 New Employees
$ 54,015 Small Expanded Programs (10,000 or less)
$ 794,800 Large Expanded Programs (over 10,000)
$ 300,000 Act on Compensation Study
$ 770,000 Continued Existing Staffing taffing Levels & Programs
$2,121,815 Total Increase
$ 353,500 Reserve Funding
M &O $0.3164
New Personnel
$ 26,000 2 Seasonal Park Workers
$ 45,000 Accountant I
$ 93,000 2 additional mechanics
$ 39,000 Building Maintenance Worker I
$203,000 Total New Employees
M &O $0.3164
Small Expanded Programs
$ 1,500 Baby Changing Stations
$ 2,500 Lync Implementation — add on to our new Office 365 program
$ 5,250 Portable AC Unit
$11,200 Fleet Equipment
$19,565 Laptops, Tablets, Printers, and Servers
$14.000 2 Defibrillators - Fire
$54,015 Total Small Expanded Programs
M &O $0.3164
Large Expanded Programs
$ 327,200 Vehicle Replacements
$ 36,000 Planning Tracking Software
$ 109,600 Replace 1/3 of Self Contained Breathing Apparatus
$ 30,000 Additional Landscaping Services
$ 21,000 Animal Adoption Trailer (City Portion - $10,000)
$ 50,000 New /Replacement Desks & Minor Renovations
08 -26 -2014 Minutes Page -14 -
$ 150,000 Building Repairs — Admin. Bldg. and Parking lot, and Fire Station 2
$ 20,000 May Charter Election
$ 50,000 FM 1518 Funding Study (I -10 to FM 78)
$ 794,800 Total New Programs
Public Works Equipment
Equipment
Expense
3 Backhoes
$
195,000
Haul Truck & Trailer
$
125,000
Belly Dump Trailer
$
50,000
Chipper & Truck
$
99,200
Tractor w /Arm Mower
$
105,000
Zero Turn Mower
$
16,500
Front End Loader
$
209,000
Replacement Motor Grader
$
200,000
Street Sweeper
$
200,000
Total:
$1,199,700
$5,471,635
M &O $0.3164
LA
Reserve Funding 111&� IMMUL
$ 169,000
Vehicle Replacement — able to replace more often,
$ 24,500
A/C Replacement
$ 25,000
Server Replacement
$ 35,000
Phone System Replacement
$ 35,455
Unassigned Fund Balance — to be used on other projects necessM
$ 288,955
Total Reserve Funding
2013 — 5 Year Forecast Information
INOW
Mr. Walters provided the above information stating that this did not include action on the
employee salary survey, includes no personnel and very little capital purchases in the final four
(4) years. It does include the pool and firefighter ramp up in FY2016.
2014 — 5 Year Forecast Information
FY2013
FY2014"Rlt
FY2015
FY2016
FY2017 FY2018
Revenue
$ 22,689,507
$ 23,170,010
$ 23,501,901
$ 24,092,029
$ 24,754,718 $ 25,440,833
Expense
$(21,513,138)
$22,618,597
$(22,776,669 )
$ 24,009,901
$(24,699,240) $ 25,547,867
Reserve
Funding
$1,176,369
$551,413
$725,232
$82,128
$55,479
M &O Fund
Balance
$3,976,709
$4,528,123
$5,253,355
$5,335,484
$5,390,962 $5,283,928
25% Goal
$5,471,635
$5,637,149
$5,694,167
$5,983,725
$6,174,810 $6,371,967
Over /Under
$(1,494,926)
$(1,109,026 )
$(440,812)
Mr. Walters provided the above information stating that this did not include action on the
employee salary survey, includes no personnel and very little capital purchases in the final four
(4) years. It does include the pool and firefighter ramp up in FY2016.
2014 — 5 Year Forecast Information
08 -26 -2014 Minutes Page -15 -
FY2013
FY2014
I FY2015
I FY2016
I FY2017
FY2018
Revenue
1 $ 24,611,808
1 $ 25,695,043
1 $ 26,675,735
1 $ 27,741,406
1 $ 28,861,862
1 $ 30,040,069
08 -26 -2014 Minutes Page -15 -
Expense
$(23,338,563)
$(25,460,088)
$(26,482,051 ) $(27,773,615) $(28,825,511)
$ 29,656,219
Reserve
Funding
$1,273,245
$288,955
$193,684 $36,351
$383,850
M &O Fund
Balance
$5,936,141
$6,225,096
$6,418,780 $6,386,570 $6,422,921
$6,806,772
25% Goal
$5,686,391
$6,106,237
$6,567,763 $6,909,404 $7,197,628
$7,414,055
Over /Under
249 .0
$118,85
11off
$ 607,283
Mr. Walters stated that the 2014 — 5 Year Forecast includes $600,000 for salary survey over
3 years, firefighter ramp up, natatorium operations, and between 4 and 8 employees added
every year. He stated that the general fund would need to add closer to 12 to keep the same
ratio.
Long Term Debt Model
• For I &S Fund
• Purpose:
• To avoid large tax increas
■
Design:
• Model is long term in natt
• Includes all current debt o
• Takes into account the growth of the tax base
• Ensures fund balance never falls below a certaevel
• Includes bond elections every 5 years
Target Tax Rate
Tax Rate
Current
Recommended
Alternative
Maximum
M &O
$0.3010
$0.3164
$0.3139
I &S
$0.1964
$0.1810
$0.1810
Total
$0.4974
$0.4974
$0.4949
Mr. Walters stated that $0.5066 is the Rollback rate
Budget Calendar FY 2014/15
July 31 File with City Secretary, Budget Workshop
August 5 Budget Workshop, vote to place a preliminary tax rate on the agenda, and
schedule public hearings
August 6 'Virst Community Budget Presentation — Civic Center
August 12 Budget Workshop
August 14 Second Community Budget Presentation — Schertz United Methodist
Church
August 19 First Public Hearing
August 26 Second Public Hearing, First Vote
September 2 Second Vote and adoption of the budget and tax rate
October 1 Budget goes into effect
08 -26 -2014 Minutes Page -16 -
Mayor Carpenter opened the public hearing and recognized the following:
o Robert Brockman, 1000 Elbel Road, who stated that back a few years ago he
requested getting a new street sweeper. At that time the cost was $80,000, and now
he sees that the price is $200,000. Has the cost gone up that much? Also, on the
funding of the Senior Center, he understands we are going to fund it for three (3)
months, but wondered why we are not going to fund it for a whole year.
Mayor Carpenter closed the public hearing as no one else spoke
Mayor Carpenter asked City Manager John Kessel to address Mr. Brockman's question
about the Senior Center. Mr. Kessel stated staff intends to go out for bids to see what that
cost number would look like. Then they will make a decision as to whether or not to
outsource the management of the Senior Center or leave it in -house and have Parks and
Recreation staff operate it. Since we don't know the cost of operation yet, they only
partially funded it and will make a final determination and come back to council. By
limiting the time it gives us a decision date to work with. Senior Budget /Finance Analyst
James Walters added that they had $50,000 set aside in the budget in case we switch to a
contract; so there is $50,000 to operate it ourselves plus another $50,000 if we switch to a
contract, for a total of $100,000. Mayor Carpenter stated we will operate the Senior Center
one way or another, whether we find an acceptable outsource entity or whether we operate
it ourselves.
Mayor Carpenter recognized Councilmember Fowl who asked Mr. Walters about his
statement earlier of taking out a loan for some ground maintenance equipment. Mr.
Walters stated that there is some equipment in Public works that is about 20 to 30 years old
and it would cost about $1.2 million to replace it. The Public works department does not
have this in their fund balance so while interest rates are still low, we can do this by a debt
issuance instead. Mr. Kessel added that it is favorable for us to take out a loan today rather
than in the future when rates will be much higher. The big picture item on this is that we
have deferred equipment replacement for years, and now staff has to spend a great deal of
time repairing it when it breaks down. By initiating this one -time expense, we can then
take a look at staffing levels to determine the appropriate amount of necessary operating
crews. Council member Fowler asked if we had put that money in the budget would it
have raised the taxes to our citizens by about five cents. Mr. Walters stated yes. So by
taking out a low interest rate loan for about seven years it will cost us around $30,000 over
the term. In regard to the .4949 alternative tax rate, if we went this route instead of the
.4974, it would cost us a building maintenance worker? Mr. Walters stated that if we went
with the .4949 rate, we would not be able to fund the proposed worker and his vehicle this
budget year. Mr. Kessel stated right now we are not getting to all the work orders as timely
as we would like. One of the hopes with this position would be to keep ahead of that curve
a bit.
Mayor Carpenter recognized Councilmember Scagliola who stated last year he looked at
the costs and revenues and he thought the budget last year was a little pessimistic. Despite
08 -26 -2014 Minutes Page - 17 -
the doom and gloom that was forecasted, revenues rebounded and we managed to achieve
our 25% reserve fund balance. He thinks this budget makes some unwarranted rather
negative assumptions. The claim that reducing the tax rate all hinges on the hiring of one
person is silly. We can't find in a 60 million dollar budget ways to trim $40,000? A
balanced budget should begin with an effective rate because it gets augmented by revenues
we have achieved through our economic development strategies. If increases are needed
above the effective rate plus the monies that augment that rate then they should be
presented and justified.
Mayor Carpenter recognized Councilmember Edwards wh oved, seconded by
Councilmember Duke to approve first reading of Ordinance No. 14 -T -42, adopting the
budget for the fiscal year beginning October 1, 2014 and ending September 30, 2015.
The vote was 4 -1 -0 with Mayor Pro- Tem John, Cou n cilm em bers Fowler, Edwards, and
Duke voting yes and Councilmember Scagliola voting no. Motion Carried.
8. Public Hearings on Proposed Tax Rate — Conduct,;_a public hearing and consideration
and/or action regarding the adoption of the FY 2014 -15�' x Rate. (Second required public
hearings) (J. Kessel /J. Walters)
Ordinance No. 14 -T -43 — Tatc Rate for Fiscal Year 2014 -15 - Consideration and/or
action approving an Ordinance o oposed FY 2014 -15 Tax Rate. First Reading (J.
Kessel /J. Walters)
The following was read into record:
ORDINANCE NO. 14 -T -43
W
AN ORDINANCE APPROVING THE APPRAISAL ROLL; SETTING
THE TAX RATE; LEVYING AND ASSESSING GENERAL AND
SPECIAL AD VALOREM TAXES FOR THE USE AND SUPPORT OF
THE MUNICIPAL GOVERNMENT OF THE CITY OF SCHERTZ,
TEXAS; APPORTIONING THE LEVIES FOR SPECIFIC PURPOSES;
PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN
EFFECTIVE DATE
Mayor Carpenter recognized Senior Budget /Finance Analyst James Walters who stated
that the proposed tax rate is at $0.4974, with $0.3164 for the M &O rate and $0.1810 for
the I &S rate.
Mayor Carpenter recognized Councilmember Fowler who stated he assumed we could
even make a recommendation for a different value for that 0.4949 tax rate. Mayor
Carpenter answered yes we can, but we cannot go above the maximum, but we could set
a rate below that.
08 -26 -2014 Minutes Page - 18 -
Mayor Carpenter recognized City Manager John Kessel who stated that the one exception
is that the I &S rate would have to remain the same, as it is calculated to do our debt
service. The M &O rate would be the one you could play with as long as you keep the
total at or under the 0.4974.
Mayor Carpenter recognized Councilmember Fowler who asked why they couldn't go
with 0.4962 as the tax rate.
Mayor Carpenter recognized Councilmember Duke who stated in a lot of the latest
business books there is what is called the 20 mile march which is being consistent,
whether it is good or bad, it is going to be constant every year. His recommendation and
question to staff is, as opposed to playing with this number every single year, what is the
number that we say will be the number every single year on a consistent basis. For
instance, what would be the number for the next five years?
Mayor Carpenter recognized City Manager John Kessel who stated that is something we
have done with the I &S rate; that .1810 bounces for the next 30 years with the
assumptions we have made on our economic forecast. It lets us have a bond measure of
approximately 25 million every five years six times, for 30 years; so that portion is that
20 mile march. The M &O rate is more difficult, depending on what kind of city we want
to be in the next five and ten years. We can be a premier city, average, in- between, even
a poor city that does things badly. As we do bond measures we hire staff to work the
facilities or we have more population come in; how do we provide those services? If we
can beat the .1810 number because of economic development then we would reassign
that to the M &O rate. So the 20 mile march is really .4974. Staff's goal is to develop
economic processes and hold that 49 constant and if we could, then grow that M &O rate
to be able to provide additional services because we are able to lower the I &S rate and
still achieve that march.
Mayor Carpenter stated in the 1960's the city actually set a tax rate of $1 per $100 of
valuation. It was deliberate and temporary, but met a set of goals within a specific time
frame. More recently, in the last 10 years, we dropped the tax rate by about three cents
when we were in a growth mode. We didn't know a recession was looming, and we
pulled back too hard and raised taxes while depleting our reserves down to two weeks'
worth of reserve funds. We were too aggressive in scaling back the tax rate. He thinks
that on an annual basis, reducing the tax rate by a quarter cent is the correct projectory so
we keep the burden on the residents and businesses very close to the same, but not so
much that we have a sling shot effect nor raise the rate a quarter cent every year. It's
better to rely on our economic growth and sales taxes; those things can fund what we
need to do.
Mayor Carpenter recognized Councilmember Duke who stated he is looking for houses
now and he is looking at tax rates for the next ten years. His biggest concern is at what
time does it sling shot. We are in such a high growth phase now, while it would be great
to reduce the rate, if it were to sling shot in the next 3 -5 years, the risk of being off target
08 -26 -2014 Minutes Page -19 -
is higher now. For the long term, we are going to need to be very cautious to have
consistency.
Mayor Carpenter recognized Councilmember Edwards who stated he looks at the
numbers. We are sitting on the cusp. If we had not passed that quality of life bond
initiative we could easily have become another Kirby. He was very concerned about that.
It was a strong growth phase. We need to continue moving forward. We can't keep up
now with the economic development we have now. We want a turnaround time on our
permits and on our customer service on both our executive customers and our residents.
Our economic growth must continue.
Mayor Carpenter opened the public hearing and recognized the following:
• Mr. Robert Brockman, 1000 Elbel Road, who asked if Mr. Walters has a chart to display
showing the surrounding cities and the tax rates. He said he thinks we should raise the tax
rate by five cents. We are having too much of a gravy train now and if we raised the tax
rate by five cents it would help pay for our future fire station and firemen.
.m-
• Ms. Maggie Titterington, 10217 Ivy Horn, who stated as a new resident of Schertz, she was
for the recommended maximum tax rate, and that at .4974 it was still staying the same, and
after going to all the budget meetings and listening to all the needs of the City and
understanding the M &O's and I &S's, she is all for this. We have a quality of life here we
want to preserve and she feels it is a good investment for our city's future growth needs.
She said the explanations at all the budget meetings were very thoroughly explained and
feels we will be experiencing a positive change.
As no one else spoke, Mayor Carpenter closed the public hearing.
Mayor Carpenter called for Council comments and recognized Councilmember Scagliola
who wanted to point out that holding the rate where it is this tax rate spends 1.2 million
dollars more than it did last year and also spends an additional million dollars and gives
nothing back to the residents. 7
Mayor Carpenter recognized Councilmember Duke who responded that he doesn't know if
that number is right or not but we are in a high growth phase and there are going to be more
expenses that we have to spend today in order to keep up with the progress or we will get
behind. As a huge growing community those costs are coming whether we want them or
not and we either keep up with it to sustain our quality of life or we will get very, very far
behind and unable to catch up.
Mayor Carpenter recognized Councilmember Edwards who stated he felt the residents
would still be getting something back with the new fire station and fire protection service.
Mayor Carpenter stated he felt if we passed the alternative rate of .4949 or the
recommended maximum of .4974, either way it will be a responsible tax rate. Although he
doesn't have a vote, he probably would advocate for the .4949.
08 -26 -2014 Minutes Page - 20 -
Mayor Carpenter recognized Councilmember Edwards who stated that in order to be
responsible we don't want to pass this burden down to the next Council or even 10 years
from now. He thinks the recommended maximum is where we need to be. No further
comments from Council.
Mayor Carpenter recognized Councilmember Edwards who moved, seconded by
Councilmember Duke that property taxes be increased by the adoption of a tax rate of
$0.4974, which is effectively a 2.4% increase in the tax rate. The vote was 4 -1 -0 with
Mayor Pro -Tem John, Councilmembers Fowler, Edwards, and Duke voting yes and
Councilmember Scagliola voting no. Motion Carried. MEL
Roll Call Vote Confirmation
Mayor Carpenter recognized Deputy City Secrc
of items 1 through 8.
Executive Session
Mayor Carpenter recessed the regular meeting into executive session at 8:31 p.m.
the votes
10. City Council will meet in closed session under section 551.087 Texas Government Code,
Deliberation regarding Economic Development Negotiations with business prospects E-
003, E -004, E -006, E -007, and E -008.
11. City Council will meet in closed session under Texas Government Code Section 551.074
personnel issues and 551.071 consultation with attorney to discuss and deliberate the
employment term of the City Manager.
Reconvene into Regular Session
Mayor Carpenter reconvened into regular session at 9:33 p.m.
10. a Take any necessary action based on discussions held in closed session under Agenda Item
number 10.
ti
No action was taken.
11. a Take any necessary action based on discussions held in closed session under Agenda Item
number 11.
Mayor Carpenter recognized Councilmember Fowler who moved, seconded by
Councilmember Duke that Council extend the City Manager's contract for one year. The
vote was unanimous with Mayor Pro -Tem John, Councilmembers Fowler, Scagliola,
Edwards, and Duke voting yes and no one voting no. Motion Carried.
08 -26 -2014 Minutes Page - 21 -
Roll Call Vote Confirmation
Mayor Carpenter recognized Deputy City Secretary Donna Schmoekel who recapped the vote on
agenda item 11 A.
Requests and Announcements
12. Announcements by City Manager
• Citizen Kudos
• Recognition of City employee actions
• New Departmental initiatives
No further announcements were provided. However, City Secretary Brenda Dennis
stated she wanted to wish a Happy Birthday to the following individuals this month:
Mayor Pro -Tem John, Councilmember Edwards, Coun ember Scagliola, and Chief of
Staff Bob Cantu. �
13. Requests by Mayor and Councilmembers that items be placed on a future City Council
agenda.
Mayor Carpenter recognized Councilmember Duke who requested an update on the
natatorium to find out where we were on this project. The item will be scheduled for
discussion on the City Council Agenda for September 16, 2014.
14. Announcements by Mayor and Councilmembers
• City and community events attended and to be attended
• City Council Committee and Liaison Assignments (see assignments below)
• Continuing education events attended and to be attended
o Recognition of actions by City employees
Recognition of actions by community volunteers
pcoming City Council agenda items
Mayor nter regnized Councilmember Fowler who stated he attended the
following:
• Xhe Parks and Recreation Advisory Committee meeting held last evening.
• The 100th Birthday Celebration of city resident Ms. Bertha Moore.
Mayor Carpenter recognized Councilmember Scagliola who stated he attended the
following:
• Thursday, August 21, SSLGC meeting in Seguin at their new facility.
08 -26 -2014 Minutes Page - 22 -
Mayor Carpenter recognized Councilmember Edwards who stated he received numerous
texts while in Executive Session this evening regarding his son who has tonight accepted
to attend West Point, following in the footsteps of his older brother. Mayor Carpenter
stated he could not think of two finer young men who will end up being commissioned
officers in our military.
Adjournment
As there was no further business, the meeting was adjourned at 9:40p.
AT'
Bre
Michael R. Carpenter, Mayor
08 -26 -2014 Minutes Page - 23 -
CITY COUNCIL MEMORANDUM
City Council Meeting: September 2, 2014
Department:
City Manager
Agenda No. 2
Subject: Resolution 14 -R -75 - approving the SSLGC Fiscal
Year 2014 -15 Annual Budget and other matters in
connection therewith. (SSLGC Resolution #SSLGC
R14 -08)
BACKGROUND
A proposed annual budget for the period commencing October 1, 2014 and ending September
30, 2015 has been prepared by the Schertz /Seguin Local Government Corporation (SSLGC)
General Manager and City of Seguin director of Finance. It is the desire of SSLGC to have this
budget for the FY 2014 -15 approved by the City of Schertz City Council.
Goal
To approve the SSLGC FY 2014 -15 Annual Budget.
Community Benefit
The City of Schertz is a member of the Schertz /Seguin Local Government Corporation. It is
through the SSLGC that the City provides water to it citizens and businesses. Approval of the
budget will ensure that the citizens and businesses of Schertz will continue to receive this vital
service.
Summary of Recommended Action
Staff recommends approval of the Resolution approving the SSLGC FY 2014 -15 Annual
Budget.
FISCAL IMPACT
No Fiscal Impact. This budget is based on SSLGC revenue.
RECOMMENDATION
Staff recommends approval.
ATTACHMENT
Resolution 14 -R -75
FY 2014 -15 Annual Budget
Resolution # SSLGC R14 -08
RESOLUTION NO. 14 -R -75
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS APPROVING THE SCHERTZ /SEGUIN LOCAL
GOVERNMENT CORPORATION FISCAL YEAR 2014 -15 ANNUAL
BUDGET, AND OTHER MATTERS IN CONNECTION THEREWITH
WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the
City approve the Schertz /Seguin Local Government Corporation Fiscal Year 2014 -15 Annual
Budget; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
approve the budget to ensure that the citizens and businesses of Schertz continue to receive
excellent and vital water service.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
THAT:
Section 1. The City Council hereby authorizes the approval of the Schertz /Seguin
Local Government Corporation Fiscal Year 2014 -15 Annual Budget.
Section 2. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final
passage, and it is so resolved.
PASSED AND ADOPTED, this 2ND day of September, 2014.
CITY OF SCHERTZ, TEXAS
Michael R. Carpenter, Mayor
ATTEST:
Brenda Dennis, City Secretary
(CITY SEAL)
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CITY OF SEGUIN
2014 /15 ANNUAL BUDGET
ACCOUNT NUMBER ACCOUNT DESCRIPTION
Salaries
063 -5500- 537.11 -01 Regular
063 -5500- 537.11 -20 Overtime /On Call
* Salaries
Benefits
063 - 5500 - 537.12 -10 Payroll Taxes
063- 5500 - 537.12 -20 Retirement
063 - 5500 - 537.12 -30 Health Insurance
063 - 5500 - 537.12 -31 Life Insurance
063- 5500 - 537.12 -40 Workers' Compensation
* Benefits
Professional Services
063 - 5500 - 537.32 -05 Professional Services
063- 5500- 537.32 -10 Annual Audit
063 -5500- 537.32 -12 Consultant Services
063- 5500 - 537.32 -15 Attorney Fees
063 - 5500 - 537.32 -16 Landfill Opposition
* Professional Services
Technical Services
063 -5500- 537.34 -21 Gonzales Undergrd Wtr Dst
063 -5500- 537.34 -24 GCGCD Permit Fee
063 - 5500- 537.34 -25 GCUWCD Mitigan Fund Pymt
063 - 5500 - 537.34 -30 Testing /Inspection Fees
* Technical Services
Utilities Services
063 - 5500- 537.41 -10 Electric
063- 5500- 537.41 -20 Water
063 - 5500 - 537.41 -30 Sewer
063 -5500- 537.41 -50 Telephone Service
063 - 5500 - 537.41 -51 Long Distance
063 - 5500 - 537.41 -52 Telephone - Mobile Phone
063 - 5500 - 537.41 -53 Internet Access
* Utilities Services
Repairs /Maintenance
063 - 5500 - 537.43 -11 Office Maint.- Equipment
063 - 5500 - 537.43 -21 V&E Maint. -Motor Vehicles
063 -5500- 537.43 -22 V&E Maint.- Machine & Tool
063 - 5500 - 537.43 -24 V&E Maint.- Communications
063 - 5500 - 537.43 -25 V&E Maint. -Pumps & Motors
063 - 5500- 537.43 -30 Buildings Maintenance
063 - 5500 - 537.43 -46 L &I Maint. -WATER System
063 - 5500 - 537.43 -60 Property Maintenance
* Repairs /Maintenance
Rental
063 - 5500 - 537.44 -10 Equipment Rental
063 - 5500 - 537.44 -25 Office Space Rental
063 -5500- 537.44 -35 Water Leases
SSLGC OPERATING FUND - 063
SCHERTZ SEGUIN LOCAL GOVERIZ= CORP. - 5500
2012/13 2013/14 2013/14 09/30/14 2014/15
ACTUAL BUDGET 03/31/14 ESTIMATES BUDGET
309,275
371,447
121,839
371,447
534,408
4,119
10,000
3,847
10,000
36,000
313,394
381,447
125,686
381,447
570,408
21,879
26,517
8,861
26,517
41,346
41,326
47,327
15,575
47,327
71,565
45,257
54,648
21,912
54,648
83,793
949
568
220
568
883
6,044
6,470
3,477
6,470
15,236
115,455
135,530
50,045
135,530
212,823
8,776
19,500
1,347
7,500
16,500
13,375
13,775
13,775
13,775
13,775
162,924
111,000
70,535
111,000
116,000
76,450
50,000
42,380
50,000
275,000
9,462
50,000
9,392
50,000
100,000
270,987
244,275
137,430
232,275
521,275
83,162
122,455
41,364
122,455
146,600
36,792
55,188
18,396
55,188
55,188
0
0
0
0
62,285
15,238
13,200
8,204
13,200
13,200
135,192
190,843
67,964
190,843
277,273
755,969
2,506,000
592,853
2,506,000
3,400,000
246
1,800
391
1,800
7,200
209
1,800
338
1,800
1,200
423
1,000
188
1,000
1,000
322
1,000
161
1,000
1,000
3,469
3,500
1,221
3,500
3,500
0
2,500
0
2,500
2,500
760,638
2,517,600
595,152
2,517,600
3,416,400
259
5,000
0
5,000
10,000
6,133
6,000
2,994
6,000
6,000
22,460
46,500
15,324
46,500
46,500
25,083
18,600
8,270
18,600
18,600
103,645
177,000
8,805
177,000
177,000
20,151
14,000
1,275
14,000
36,400
38,444
100,000
16,639
100,000
100,000
643
12,500
515
12,500
15,000
216,818
379,600
53,821
379,600
409,500
1,071
5,000
561
5,000
20,000
14,612
0
7,306
0
0
2,473,882
2,600,000
1,310,824
2,600,000
2,500,000
CITY OF SEGUIN
2014 /15 ANNUAL BUDGET
ACCOUNT NUMBER ACCOUNT DESCRIPTION
* Rental
Insurance
063 - 5500 - 537.52 -10 Building /Auto Liability
* Insurance
General Supplies
063 - 5500 - 537.61 -10 Office Supplies
063 - 5500 - 537.61 -20 Postage
063 -5500- 537.61 -30 Operating Supplies
063 - 5500 - 537.61 -33 Chemicals
063 - 5500 - 537.61 -35 Laboratory Supplies
063 - 5500 - 537.61 -43 Safety Supplies
063 - 5500 - 537.61 -60 Uniforms
063 - 5500 - 537.61 -80 Minor Tools
* General Supplies
Energy and Fuel
063 - 5500 - 537.62 -10 Gasoline
* Energy and Fuel
Miscellaneous
063 - 5500 - 537.65 -99 Contingency
* Miscellaneous
Education
063 -5500- 537.66 -10 Seminar Tuition
063 -5500- 537.66 -20 Certification Fees
063 - 5500 - 537.66 -50 Travel and Lodging
063 -5500- 537.66 -55 Meals
063 - 5500 - 537.66 -60 Dues
063 - 5500 - 537.66 -70 Subscriptions
* Education
Public Relations
063 - 5500 - 537.67 -10 Public Relations
* Public Relations
Capital Outlay
063 - 5500- 537.70 -30 Impr. Other Than Building
063 - 5500 - 537.70 -61 Mach. & Equip.- Office
063 - 5500 - 537.70 -62 Mach. & Equip. -Heavy Eqp.
* Capital Outlay
Intragvt. Transfers
063 - 5500 - 537.82 -61 Transfer to Rpr /Repl Fd.
063 - 5500 - 537.82 -62 Transfer to Future Dev Fd
* Intragvt. Transfers
Depreciation
063 - 5500- 537.98 -45 SSLGC
* Depreciation
** SSLGC Operating Dept.
SSLGC OPERATING FUND - 063
SCHERTZ SEGUIN LOCAL GOVERNNINr CORP. - 5500
2012/13 2013/14 2013/14 09/30/14 2014/15
ACTUAL BUDGET 03/31/14 ESTIMATES BUDGET
2,489,565
2,605,000
1,318,691
2,605,000
2,520,000
15,000
20,000
20,000
20,000
32,000
15,000
20,000
20,000
20,000
32,000
2,956
5,500
3,058
5,500
10,000
795
1,000
511
1,000
1,000
1,815
5,200
1,125
5,200
5,200
270,830
713,000
192,722
725,000
850,000
2,318
4,300
367
4,300
7,600
153
2,000
288
2,000
2,000
2,562
3,000
1,718
3,000
5,000
1,541
4,000
2,696
4,000
5,000
282,970
738,000
202,484
750,000
885,800
11,508
16,000
4,712
16,000
30,000
11,508
16,000
4,712
16,000
30,000
0
0
0
0
87,715
0
0
0
0
87,715
1,807
4,150
1,465
4,150
4,800
901
1,120
222
1,120
1,120
1,392
1,800
1,562
1,300
1,300
1,019
1,500
395
1,500
1,500
1,370
1,800
380
1,800
1,800
Be
250
0
750
750
6,577
10,620
4,024
10,620
11,270
4,373
6,500
1,546
6,500
6,500
4,373
6,500
1,546
6,500
6,500
0
0
0
0
2,130,999
0
20,000
1,363
20,000
10,000
60,927
0
0
0
150,000
60,927
20,000
1,363
20,000
2,290,999
175,000
800,000
400,000
800,000
800,000
75,000
500,000
250,000
500,000
500,000
250,000
1,300,000
650,000
1,300,000
1,300,000
657,657
0
0
0
0
657,657
0
0
0
0
5,591,061
8,565,415
3,232,919
8,565,415
12,571,963
Resolution # SSLGC R14 -08
SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION
STATE OF TEXAS
COUNTY OF GUADALUPE
A RESOLUTION ADOPTING THE SCHERTZ /SEGUIN
LOCAL GOVERNMENT CORPORATION FISCAL YEAR
2014 -2015 BUDGET AND MAKING APPROPRIATION
IN ACCORDANCE WITH SAID BUDGET
WHEREAS, in accordance with the Schertz /Seguin Local Government Corporation Bylaws, it is necessary to
adopt a budget for the fiscal year 2014 -2015; and
WHEREAS, a proposed annual budget for the period commencing October 1, 2014 and ending September 30,
2015 has been prepared by the Schertz /Seguin Local Government Corporation Financial Officer and the City of
Seguin Director of Finance, and the Board of Directors has considered the proposed budget; and
WHEREAS, the budget for the fiscal year 2014 -2015 for the Schertz /Seguin Local Government Corporation is
attached.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE
SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION:
The budget for the fiscal year commencing October 1, 2014 and ending September 30, 2015 is hereby approved
and adopted.
Passed and approved this the 17' day of July, 2014•
Attest:
Larry Dublin, Secretary
M
ie�Z2 &Imw�
Ken Greenwald, President
1of1
SIGNED ORIGINAL(S): 1
CITY COUNCIL MEMORANDUM
City Council Meeting: September 2, 2014
Department:
City Manager
Agenda No. 3
Subject: Resolution 14 -R -76 - approving the SSLGC Fiscal
Year 2014 -15 Water Rates and other matters in
connection therewith. (SSLGC Resolution #SSLGC
R14 -09)
BACKGROUND
Proposed water rates for the period commencing October 1, 2014 and ending September 30,
2015 have been prepared by the Schertz /Seguin Local Government Corporation (SSLGC). It is
the desire of SSLGC to have these water rates for FY 2014 -15 approved by the City of Schertz
City Council.
Goal
To approve the SSLGC FY 2014 -15 water rates.
Community Benefit
The City of Schertz is a member of the Schertz /Seguin Local Government Corporation. It is
through the SSLGC that the City provides water to it citizens and businesses. Approval of the
water rates will ensure that the citizens and businesses of Schertz will continue to receive this
vital service.
Summary of Recommended Action
Staff recommends approval of the Resolution approving the SSLGC FY 2014 -15 water rates.
FISCAL IMPACT
No Fiscal Impact, as the Rates did not change.
RECOMMENDATION
Staff recommends approval.
ATTACHMENT
Resolution 14 -R -76
FY 2014 -15 Water Rates
Resolution # SSLGC R14 -09
RESOLUTION NO. 14 -R -76
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS APPROVING THE SCHERTZ /SEGUIN LOCAL
GOVERNMENT CORPORATION FISCAL YEAR 2014 -15 WATER
RATES, AND OTHER MATTERS IN CONNECTION THEREWITH
WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the
City approve the Schertz /Seguin Local Government Corporation Fiscal Year 2014 -15 Water
Rates; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
approve the rates to ensure that the citizens and businesses of Schertz continue to receive
excellent and vital water service.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
THAT:
Section 1. The City Council hereby authorizes the approval of the Schertz /Seguin
Local Corporation Fiscal Year 2014 -15 Water Rates.
Section 2. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final
passage, and it is so resolved.
PASSED AND ADOPTED, this 2ND day of September, 2014.
CITY OF SCHERTZ, TEXAS
Michael R. Carpenter, Mayor
ATTEST:
Brenda Dennis, City Secretary
(CITY SEAL)
50506221.1 - 2 -
SSLGC WATER RATES FOR FY2014 -2015
Effective October 1, 2014
1. Water Rate for Schertz and Seguin
Operations and Maintenance $0.82
Water Leases
Rate per 1,000 gallons $1.55
Schertz Annual Debt Service Payment $1,177,220
Seguin Annual Debt Service Payment $1,177,220
2. Water Rate for Selma and Universal City
Operations and Maintenance
$0.82
Water Leases
$0.73
Transportation
$0.38
Cities Distribution
K-19
Rate per 1,000 gallons $2.12
3. Water Rate for Springs Hill
Operations & Maintenance $0.82
Water Leases K-23
Rate per 1,000 gallons $1.55
Annual Debt Service Payment $200,000
4. Water Rate for Converse
Operations & Maintenance
$0.82
Water Leases
$0.73
Cities Distribution
.Q1
Rate per 1,000 gallons
$1.74
Converse Annual Debt Service Payment
$200,000
1of2
Date /Time Printed: 8/25/2014 4:29:03 PM rcf
5
GI
SSLGC WATER RATES FOR FY2014 -2015
Effective October 1, 2014
Water Rate for SAWS — T1
Operations & Maintenance
Rate per 1,000 gallons $0.82
SAWS (SSLGC) — T1 Annual Debt Svc Payment $750,257
SAWS (2012 Bond) — T1 Annual Debt Svc Payment $1,513,043
Water Rate for SAWS — T2
Operations and Maintenance $0.82
Water Leases
Rate per 1,000 gallons $1.55
SAWS — T2 Annual Debt Service Payment $1,277,432
2of2
Date /Time Printed: 8/25/2014 4:29:03 PM of
Resolution # SSLGC R14 -09
SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION
STATE OF TEXAS
COUNTY OF GUADALUPE
A RESOLUTION ADOPTING THE SCHERTZ /SEGUIN LOCAL GOVERNMENT
CORPORATION FISCAL YEAR 2014 -2015 WATER RATES
WHEREAS, the Schertz /Seguin Local Government Corporation provides water to several entities; and
WHEREAS, expenses are incurred in providing the water; and
WHEREAS, it is necessary to set water rates to be assessed for the provision of the water in order to cover
expenses; and
WHEREAS, the Schertz /Seguin Local Government Corporation has adopted a revenue requirement system using
the AWWA cash basis of ratemaking and adopted a minimum debt coverage ratio requirement of 1.25 or greater;
and
WHEREAS, the water rate schedule for the fiscal year 2014 -2015 for the Schertz /Seguin Local Government
Corporation is attached.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE
SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION:
The water rates for fiscal year 2014 -2015 to be effective October 1, 2014 are hereby approved and adopted.
Passed and approved this the 17' day of July, 2014.
Attest:
Larry Dublin, Secretary
,e
1of1
A�'
Itim Greenwald, President
SIGNED ORIGINAL(S): 1
Agenda No. 4
CITY COUNCIL MEMORANDUM
City Council Meeting: September 2, 2014
Department: Administration
Subject: Resolution No. 14 -R -77 - Renewal of Management
Services Agreement with SSLGC
BACKGROUND
The Schertz /Seguin Local Government Corporation (SSLGC) Management Services
Agreement with the City of Schertz will be expiring September 30, 2014. It is the desire
of SSLGC to renew this agreement for FY 2014 -15. There have been no substantive
Changes made to this agreement.
Goal
To extend the Management Services Agreement with SSLGC.
Community Benefit
To continue our partnership with SSLGC and provide the best quality water to our
citizens and businesses.
Summary of Recommended Action
Staff recommends Council approve the resolution authorizing the renewal of the
Management Services Agreement with the City of Schertz and SSLGC. This agreement
is effective October 1, 2014 and continues through September 30, 2015.
FISCAL IMPACT
No fiscal impact
RECOMMENDATION
Staff recommends Council approve Resolution
ATTACHMENTS
Resolution No. 14 -R -77
Management Services Agreement
Resolution # SSLGC R14 -11
RESOLUTION NO. 14 -R -77
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS AUTHORIZING AN AGREEMENT FOR
MANAGEMENT SERVICES BETWEEN THE CITY OF SCHERTZ AND
THE SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION
WITH SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION,
AND OTHER MATTERS IN CONNECTION THEREWITH
WHEREAS, the City staff of the City of Schertz (the "City ") and the Schertz /Seguin
Local Government ( "SSLGC ") have determined that the SSLGC requires management services
relating to managing the daily operations of the SSLGC; and
WHEREAS, City staff has determined that the City is qualified to provide such services
for the SSLGC; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
contract with SSLGC pursuant to the Agreement for Management Services Between the City of
Schertz and the Schertz /Seguin Local Government Corporation attached hereto as Exhibit A (the
"Agreement ").
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
THAT:
Section 1. The City Council hereby authorizes the City Manager to execute and
deliver the Agreement with SSLGC in substantially the form set forth on Exhibit A.
Section 2. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final
passage, and it is so resolved.
PASSED AND ADOPTED, this 2ND day of September, 2014.
CITY OF SCHERTZ, TEXAS
Michael R. Carpenter, Mayor
ATTEST:
Brenda Dennis, City Secretary
(CITY SEAL)
50677064.1
EXHIBIT A
AGREEMENT FOR MANAGEMENT SERVICES BETWEEN THE CITY OF
SCHERTZ AND THE SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION
50677064.1 A -1
AGREEMENT FOR MANAGEMENT SERVICES
BETWEEN THE CITY OF SCHERTZ AND
THE SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION
THE STATE OF TEXAS
KNOWN ALL MEN BY THESE PRESENTS:
COUNTY OF GUADALUPE
THIS AGREEMENT, executed the 21st day of AUGUST, 2014, by and between the City
of Schertz, a municipal corporation, acting by and through its City Manager, situated in Guadalupe
County, Texas (hereinafter referred to as "Schertz "), and the Schertz - Seguin Local Government
Corporation (hereinafter referred to as "SSLGC ") acting by and through its General Manager is as
follows:
WITNESSETH:
I.
Schertz agrees to provide certain management, administrative, operational, customer relations,
and financial services to SSLGC according to the terms of this Agreement. The General Manager of
SSLGC shall be an employee of Schertz but shall be assigned to SSLGC and shall be charged with the
responsibility of carrying out SSLGC's operations and programs as adopted by the SSLGC Board.
SSLGC agrees that the General Manager may be terminated as an employee only by Schertz, but as
long as this Agreement remains in effect, Schertz shall consult with SSLGC prior to terminating the
General Manager. Direct services Schertz shall perform for SSLGC pursuant to this Agreement shall
include, but not limited to the following:
1. Preparing all reports and keeping records required by the SSLGC Board;
2. Administering and monitoring all contracts authorized by the SSLGC Board;
3. Preparing the budget for the upcoming year for review and approval by the SSLGC
Board and City Councils of Schertz and the City of Seguin,
4. Monitoring the progress of and report to the SSLGC Board and SSLGC General
Manager concerning operations of SSLGC water systems;
5. Preparing all reports, records, etc. required by TCEQ, EPA and other applicable
agencies; and
6. (Subject to Article IX of this Agreement) providing risk management service in
accordance with the requirement of the SSLGC's bond resolutions, the water
supply agreement with Schertz and the City of Seguin, the terms of this
Agreement, and directives of the SSLGC Board.
Schertz's services under this agreement are subject to oversight and direction by the SSLGC Board
and the SSLGC General Manager. Schertz will procure SSLGC Board approval for all contracts and
management decisions affecting SSLGC and governed by the terms of this Agreement. In performing
its duties under this Agreement, Schertz shall act for the benefit of SSLGC and not of any individual
in the SSLGC water project.
II.
SSLGC shall reimburse Schertz the cost for the management services provided to SSLGC by
Schertz pursuant to this Agreement as described in the following paragraph. Such payments shall be
paid on a quarterly basis and payable by the 25" day April, July, October and January.
To compensate Schertz for the costs it will incur to perform the services described in this
Agreement, SSLGC will reimburse Schertz the actual expenditures incurred, not to exceed the SSLGC
fiscal year 2014 -2015 total budget. The SSLGC Board will establish the amount of reimbursement to
be paid to Schertz for services under this Agreement for each subsequent fiscal year during SSLGC's
budget process. Schertz will have the right at any time during a fiscal year to seek additional
reimbursement if Schertz reasonably determines that the budgeted amount is inadequate to
compensate Schertz for the costs it incurs on behalf of SSLGC in providing services under this
agreement. Projected cash shortages resulting from unplanned costs related SSLGC operations and
the services to be provided by Schertz under this Agreement will be brought to the immediate
attention of the SSLGC Board.
The SSLGC Board or SSLGC General Manager will have the right during normal business
hours upon three business days' prior written notice, to audit, examine, or reproduce any or all books
and records of Schertz related to the performance of its duties under this Agreement.
In the event of the termination of this Agreement, SSLGC will be responsible for paying
Schertz only the portion of the cost allocated to periods prior to the effective date of termination.
III.
It is the express purpose of this Agreement to have Schertz through the SSLGC General
Manager and related personnel implement, administer, and carry out the duties required for the
operator of the public water systems owned by SSLGC.
IV.
Schertz acknowledges that the City of Seguin Utility Manager will be the direct supervisor of
the personnel assigned to the SSLGC water system operations. Under his supervision, he will
coordinate operations in conjunction with the other Seguin utility personnel, which will provide
support as needed. Similarly, the General Manager position will be available to provide backup
support to the Schertz and Seguin, provided such assignments shall not adversely impact the
operations of the SSLGC water systems. The General Manager will anticipate in the annual review
process of all corporation employees and be informed of any personnel actions.
V.
The SSLGC building at 108 W. Mountain Street, Seguin, Texas 78155, will be the location of
the SSLGC Administrative Office and meeting site. The City of Seguin will provide an area at the
2of4
SSLGC /SCHERTZ MSA FY2014 -2015 SIGNED ORIGINAL(S): 2
Seguin Water Treatment Plant for use by the SSLGC for monitoring equipment and laboratory
services.
VI.
Subject to early termination as provided in Article VII below, this Agreement shall be in effect
for a period of one year commencing OCTOBER 1, 2014 and ending SEPTEMBER 30, 2015 unless
otherwise renewed or extended at the discretion of both parties.
VII.
TERMINATION:
This Agreement may be terminated by Schertz or SSLGC, in whole, or from time to time in
part, upon ninety (90) day written notice from the terminating party to the other party. The
effective date of termination shall be ninety (90) days after delivery of Notice of Termination
specifying to what extent performance or work under the Agreement shall be terminated
ninety (90) days after receipt by the notified party.
2. After receipt of a Notice of Termination Schertz shall:
a. Stop work on the date as specified in the Notice of Termination to extent possible.
b. Place no further orders or subcontracts except as may be necessary for completion of
the work not terminated.
c. Terminate all order and subcontracts to the extent that they relate to the performance
of work terminated by the Notice of Termination in so far as possible.
d. SSLGC shall pay expenses incurred through the date of termination.
VIII.
It is expressly understood that Schertz and SSLGC each retain the right to pursue other
avenues for development and operation of public water systems, when it is determined to be in the
best interest of Schertz or SSLGC to do so, and this Agreement shall not limit either Schertz's right
or SSLGC's right to pursue such interests.
IX.
It is the intent of the parties for SSLGC to acquire, after consultation with Schertz, insurance
and other risk management programs to protect SSLGC, its property, and its participants.
To extent permitted by law and to the extent SSLGC is protected by insurance or other risk
management program, SSLGC releases Schertz from, and waives any claim, loss, expense, or damage
occurring in the course and scope of City's services under this Agreement, except such claims, losses,
expenses or damages that are caused by the willful misconduct or gross negligence of Schertz.
3 of 4
SSLGC /SCHERTZ MSA FY2014 -2015 SIGNED ORIGINAL(S): 2
To the extent permitted by law and to the extent SSLGC is protected by insurance or other
risk management program, SSLGC shall defend, indemnify and hold harmless Schertz from and
against claims, demands, actions, judgments, and liabilities asserted by any person other than SSLGC
arising out of the performance by Schertz of its services on behalf of, and as agent of, SSLGC under
this Agreement, except such claims, demands, actions, judgments, and liability arising out of the willful
misconduct or gross negligence of Schertz.
This Agreement shall take effect on the 1" day of OCTOBER, 2014.
IN WITNESS WHEREOF, the parties have executed this Contract in the year and on the day
indicated.
SCHERTZ /SEGUIN LOCAL
GOVERNMENT CORPORATION
P.O. Box 833
Seguin, Texas 78156
R. Alan Cockerell, General Manager
Date
CITY OF SCHERTZ, TEXAS
1400 Schertz Parkway
Schertz, Texas 78154
John Kessel, City Manager
Date
4of4
SSLGC /SCHERTZ MSA FY2014 -2015 SIGNED ORIGINAL(S): 2
Resolution # SSLGC R14 -11
Schertz /Seguin Local Government Corporation
State of Texas
County of Guadalupe
A RESOLUTION AUTHORIZING A MANAGEMENT SERVICES
AGREEMENT BETWEEN THE SCHERTZ /SEGUIN LOCAL
GOVERNMENT CORPORATION AND THE CITY OF SCHERTZ
WHEREAS, the Schertz /Seguin Local Government Corporation desires to enter into a Management
Services Agreement with the City of Schertz; and
WHEREAS, the Agreement for Management Services between the City of Schertz and the
Schertz /Seguin Local Government Corporation attached hereto and incorporated herein for all
purposes represents the proposed Agreement between the parties.
NOW, THEREFORE, BE IT RESOLVED by the Schertz /Seguin Local Government
Corporation as follows:
1. That the Schertz /Seguin Local Government Corporation hereby approves the
Management Services Agreement between the Schertz /Seguin Local Government
Corporation and the City of Schertz.
2. That the General Manager be authorized to execute the Management Services
Agreement between the Schertz /Seguin Local Government Corporation and the City
of Schertz.
PASSED AND APPROVED THIS 21" DAY OF AUGUST, 2014.
-.i� Jw0,z/jfV/
Ken Greenwald, President
Attest:
Larry Dublin, Secretary
OR
T. "Jake" J bs, si:
' 10f1
SIGNED U 6INAL(S): 1
Agenda No. 5
CITY COUNCIL MEMORANDUM
City Council Meeting: September 2, 2014
Department: Finance
Subject: Ordinance No. 14 -T -42 — Fiscal Year
2014 -15 Budget Second and Final
Reading of Ordinance No. 14 -T -42
BACKGROUND
In accordance with applicable statutes and the City Charter, the City Manager submitted a budget
proposal to the City Council for consideration. The City Council held public hearings for the
Proposed Budget on August 19th, 2014 and August 26th, 2014, including the budget of the
Schertz Economic Development Corporation.
FISCAL IMPACT
General Fund
$25,386,088
Special Events Fund
$
153,800
PEG Fund
$
209,000
Water & Sewer Fund
$17,788,563
EMS Fund
$
8,151,501
Drainage Fund
$
1,094,618
Hotel Tax Fund
$
302,730
Park Fund
$
60,000
Tree Mitigation
$
116,125
Capital Recovery -Water
$
536,109
Capital Recovery -Sewer
$
1,160,497
Tax I &S Fund
$
5,636,157
Library Fund
$
30,000
Historical Committee
$
11,100
Parks & Recreation Foundation
$
297,900
SEDC
$
3,074,554
Total
$64,008,742
RECOMMENDATION
Staff recommends that the City Council approve second and final reading of Ordinance No. 14-
T-42, adopting the budget for the fiscal year beginning October 1, 2014 and ending September
30, 2015.
ATTACHMENT
Ordinance No. 14 -T -42
ORDINANCE NO. 14 -T -42
AN ORDINANCE ADOPTING A BUDGET FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 2014, AND ENDING SEPTEMBER 30,
2015, IN ACCORDANCE WITH THE CHARTER OF THE CITY OF
SCHERTZ, TEXAS; PROVIDING FOR THE FILING OF THE
BUDGET; PROVIDING THAT THIS ORDINANCE SHALL BE
CUMULATIVE OF ALL ORDINANCES; PROVIDING A
SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the City of Schertz is a home rule city acting under its charter adopted by the
electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the
Local Government Code; and
WHEREAS, the City Manager of the City of Schertz submitted a budget proposal to the
City Council prior to the beginning of the fiscal year, and in said budget proposal set forth
the estimated revenues and expenditures and made the detailed classification as required by
the City Charter of the City of Schertz, Texas; and
WHEREAS, the City Council finds that all provisions pertaining to the adoption of a budget
contained in the City Charter have been in all things complied with; and
WHEREAS, a Public Hearing was held by the City Council of the City of Schertz, Texas on
the 19th day of August, 2014, and on the 26th day of August, 2014; and
WHEREAS, after a full and final consideration, the City Council is of the opinion that the
budget should be approved and adopted;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF SCHERTZ, TEXAS, THAT:
SECTION 1.
The budget of the expenditures of the City of Schertz for the ensuing fiscal year beginning
October 1, 2014, and ending September 30, 2015, as modified by the City Council, be, and
the same is, in all things, adopted and approved as the said City of Schertz budget for the
Fiscal Year beginning the first day of October, 2014, and ending the thirtieth day of
September, 2015.
SECTION 2.
The sums below are hereby appropriated from the respective funds for the payment of
expenditures on behalf of the City government as established in the approved budget
document:
2014 -2015 Budget
General Fund
$25,386,088
Special Events Fund
$
153,800
PEG Fund
$
209,000
Water & Sewer Fund
$17,788,563
EMS Fund
$
8,151,501
Drainage Fund
$
1,094,618
Hotel Tax Fund
$
302,730
Park Fund
$
60,000
Tree Mitigation
$
116,125
Capital Recovery -Water
$
536,109
Capital Recovery -Sewer
$
1,160,497
Tax I &S Fund
$
5,636,157
Library Fund
$
30,000
Historical Committee
$
11,100
Parks & Recreation Foundation
$
297,900
SEDC
$
3,074,554
Total
$64,008,742
SECTION 3.
A true and correct copy of this ordinance along with the approved budget attached hereto,
and any amendments thereto, shall be filed with the City Secretary. In addition, the City
Manager is hereby directed to file or cause to be filed a true and correct copy of this
ordinance along with the approved budget attached hereto, and any amendments thereto, in
the office of the County Clerk of Guadalupe, Comal, and Bexar Counties, Texas, as required
by law.
SECTION 4.
This ordinance shall be cumulative of all provisions of ordinances and of the Code of
Ordinances of the City of Schertz, Texas (2006), as amended, except where the provisions of
this ordinance are in direct conflict with the provisions of such ordinances and such Code, in
which event the conflicting provisions of such ordinances and such Code are hereby
repealed.
SECTION 5.
It is hereby declared to be the intention of the City Council that the phrases, clauses,
sentences, paragraphs, and sections of this ordinance are severable, and if any phrase, clause,
sentence, paragraph, or section of this ordinance shall be declared unconstitutional by the
valid judgment or decree of any court of competent jurisdiction, such unconstitutionality
shall not affect any of the remaining phrases, clauses, sentences, paragraphs, and sections of
this ordinance, since the same would have been enacted by the City Council without the
incorporation in this ordinance of any such unconstitutional phrase, clause, sentence,
paragraph, or section.
SECTION 6.
This ordinance shall be in full force and effect from and after its final passage, and it is so
ordained.
PASSED AND APPROVED ON FIRST READING THIS 26th DAY OF AUGUST
2014.
Michael R. Carpenter, Mayor
ATTEST:
Brenda Dennis, City Secretary
PASSED AND APPROVED ON SECOND READING THIS 2nd DAY OF
SEPTEMBER 2014.
Michael R. Carpenter, Mayor
ATTEST:
Brenda Dennis, City Secretary
APPROVED AS TO FORM AND LEGALITY:
City Attorney
CITY OF SCHERTZ
w�
f�c�iii�'
`�1'o1zA'�Ep
FY 2014 -15
I�
i
PROPOSED BUDGET
THIS PAGE INTENTIONALLY LEFT BLANK
City of Schertz
Fiscal Year 2014 -15
Budget Cover Page
This budget will raise me
than last year's budget L
increase, and of that an
revenue to be raised from
the tax roll this year.
,e total property taxes
f $1,239,434 or a 9%
Dunt, $669,757 is tax
new property added to
The members of the governing body voted on the proposal to consider the budget as follows:
FOR:
AGAINST: N/A
PRESENT and not voting: N/A
ABSENT: N/A
Property Tax Rate Comparison
Total debt obligation for the City of Schertz secured by property taxes: $ 75,187,118
2014 -2015
2013 -2014
Property Tax Rate:
$0.4974/100
$0.4974/100
Effective Rate:
$0.4857/100
$0.4829/100
Effective Maintenance & Operations Tax Rate:
$0.2940/100
$0.2892/100
Rollback Tax Rate:
$0.5066/100
$0.5218/100
Debt Rate:
$0.1810/100
$0.1964/100
Total debt obligation for the City of Schertz secured by property taxes: $ 75,187,118
THIS PAGE INTENTIONALLY LEFT BLANK
CITY OF SCHERTZ 2014 -15 BUDGET
Table of Contents
Executive Summary
General Fund
Summary--------------------------------------------------------- - - - - --
11
Revenues--------------------------------------------------------- - - - - --
13
CityCouncil ---------------------------------------------------- - - - - --
17
CityManager ---------------------------------------------------- - - - - --
21
Municipal Court ----------------------------------------------- - - - - --
25
311 /Customer Relations ------------------------------------- - - - - --
31
Planning & Zoning -------------------------------------------- - - - - --
35
Legal Services ------------------------------------------------- - - - - --
41
General Services ---------------------------------------------- - - - - --
45
City Secretary ------------------------------------------------- - - - - --
51
Non - Departmental -------------------------------------------- - - - - --
55
Public Affairs ------------------------------------------------- - - - - --
59
Records Management ---------------------------------------- - - - - --
63
Schertz Magazine ----------------------------------------------- - - - - --
67
Engineering---------------------------------------------------- - - - - --
71
Geographic Information Systems ----------------------- - - - - --
79
Police-------------------------------------------------------------- - - - - --
83
Fire Rescue ------------------------------------------------------ - - - - --
91
Inspections ------------------------------------------------------ - - - - --
99
Marshal Services ----------------------------------------------- - - - - --
105
Streets----------------------------------------------------------- - - - - --
111
Parks, Recreation, & Community Services ----------- - - - - --
117
Swim Pools ---------------------------------------------------- - - - - --
123
Event Facilities ----------------------------------------------- - - - - --
127
Library--------------------------------------------------------- - - - - --
133
Animal Services -------------------------------------------- - - - - --
141
Information Technology -------------------------------------- - - - - --
147
Human Resources -------------------------------------------- - - - - --
153
Finance---------------------------------------------------------- - - - - --
159
Purchasing & Asset Management ----------------------- - - - - --
165
Fleet Service ------------------------------------------------- - - - - --
171
Building Maintenance --------------------------------------- - - - - --
177
City Assistance ----------------------------------------------- - - - - --
183
Court Restricted Funds -------------------------------------- - - - - --
187
Special Events Fund ---------------------------------------- - - - - --
189
Public, Educational, and Government (PEG) Access Fund --
203
Interest & Sinking Fund ------------------------------------------- - - - - -- 207
Water & Sewer
Summary-------------------------------------------------------- - - - - -- 211
Business Office ----------------------------------------------- - - - - -- 217
Water & Sewer Administration ---------------------------- - - - - -- 223
CITY OF SCHERTZ 2014 -15 BUDGET
Table of Contents
Capital Recovery
Water-------------------------------------------------------- - - - - -- 235
Sewer-------------------------------------------------------- - - - - -- 243
Drainage
Summary-------------------------------------------------------- - - - - -- 249
Revenues-------------------------------------------------------- - - - - -- 254
Expenditures -------------------------------------------------- - - - - -- 255
Emergency Medical Services (EMS)
Summary-------------------------------------------------------- - - - - -- 259
Revenues -------------------------------------------------------- - - - - -- 265
Expenditures -------------------------------------------------- - - - - -- 266
Schertz Economic Development Corporation
Summary-------------------------------------------------------- - - - - -- 271
Revenues-------------------------------------------------------- - - - - -- 276
Expenditures-------------------------------------------------- - - - - -- 277
Hotel Tax
Summary-------------------------------------------------------- - - - - -- 283
Revenues-------------------------------------------------------- - - - - -- 286
Expenditures -------------------------------------------------- - - - - -- 287
Park Fund
Summary-------------------------------------------------------- - - - - -- 289
Revenue---------------------------------------------------------- - - - - -- 291
Expense--------------------------------------------------------- - - - - -- 292
Tree Mitigation
Summary-------------------------------------------------------- - - - - -- 295
Revenues-------------------------------------------------------- - - - - -- 297
Expenditures ---------------------------------------------------- - - - - -- 298
Library Fund
Summary-------------------------------------------------------- - - - - -- 299
Revenues -------------------------------------------------------- - - - - -- 301
Expenditures-------------------------------------------------- - - - - -- 302
Historical Committee
Summary-------------------------------------------------------- - - - - -- 303
Revenues -------------------------------------------------------- - - - - -- 305
Expenditures -------------------------------------------------- - - - - -- 306
Parks & Recreation Foundation
Summary--------------------------------------------------------- - - - - -- 307
Revenue-------------------------------------------------------- - - - - -- 309
Expenditures-------------------------------------------------- - - - - -- 310
Glossary----------------------------------------------------------------- - - - - -- 315
Executive Summary
General Fund
Revenue
The revenue for FY 2014 -15 will increase 4.4% from the FY 2013 -14 year end
estimates. Revenues from property taxes and sales taxes increase 14.5% and 4.0%
respectively. Maintenance & Operations property taxes are based on a rate of $0.3164
per $100 of valuation which is an increase of 5.1% from FY 2013 -14. The overall
property tax rate will remain unchanged at $0.4974 due to a decrease of the Interest &
Sinking property tax rate to $0.1810. Franchise fees will increase due to a growing
customer base and a franchise fee rate increase for City Public Service (CPS) from 3%
to 4.5 %. Of this increase 1 % has been committed by City Council to be used only on
utility right of way improvements within the CPS service area. Permits will offset these
increases as the City had an above average year on development permits with many
large business renovations and new construction.
Expenses
The FY 2014 -15 Budget will increase 8.8% from the FY 2013 -14 year end estimates.
This increase includes continuation of the merit program for employees and funds to act
on the Compensation Study when it is completed. This budget puts an emphasis on
replacing aging and expiring equipment by replacing six vehicles, conducting building
repairs on Fire Station #2 and the Administration Building, and replacing two
defibrillators and the first phase of the Self Contained Breathing Apparatuses (SCBAs)
before they expire. New programs include two new Mechanic positions, an Accountant
I, a Building Maintenance Worker, additional landscaping services, and new permit
tracking software. These programs, along with a traffic study of FM 1518, are both
necessary and forward looking in order to meet the needs of a growing community.
City Council
The FY 2014 -15 Budget will increase 0.5% from the FY 2013 -14 year end estimate.
There will be no change in operations
City Manager
The FY 2014 -15 Budget will decrease by 8.5% from the FY 2013 -14 year end
estimates. This decrease is from the transfer of funding for an Executive Director
position to fund positions in other departments in the budget as approved in the Mid -
Year Adjustment.
Municipal Court
The FY 2014 -15 Budget will increase 0.3% from the FY 2013 -14 year end estimates.
The increase in court costs are offset by reducing funding for the vacant court clerk
position to 9 months. This position will be filled if the number of court cases filed
continues to increase.
311 Customer Service
The FY 2014 -15 Budget will increase 4.1 % from the FY 2013 -14 year end estimates.
This increase is due to personnel related increases and the replacement of workstation
equipment.
Planning & Zoning
The FY 2014 -15 Budget will increase 2.9% from the FY 2013 -14 year end estimates.
There will be no change in operations.
Legal Services
There will be no change in the current level of legal services.
General Services
The General Services Budget for FY 2014 -15 will decrease by 2.4% from the FY 2013-
14 year end estimates. By handling more services in house, the need for outside
maintenance services decreased. The door lock replacement program will be focused
on the Fire Station and City Hall in FY 2014 -15.
City Secretary
The FY 2014 -15 Budget will increase by 4.6% from the FY 2013 -14 year end estimates.
This increase is due to the annual merit and other personnel related expenses.
Non - Departmental
The FY 2014 -15 Budget increases 28.1 % from the FY 2013 -14 year end estimates.
This increase sets the contingency account to $180,000 or about 0.8% of the overall
General Fund budget and takes into account upcoming property tax reimbursements
required by incentive agreements between the City and new businesses. The increase
also allows the City to address additional priorities. In FY 2013 -14 the City was able to
fund repairs to the Recreation Center. In FY 2014 -15 funding is appropriated to repair
leaks at Fire Station #2 and the Administration building and to contract an engineer to
provide an executable solution for the water runoff in the Administration Building parking
lot. A priority raised by Citizens in the Community Pre - budget meetings is to design FM
1518 for increased traffic demands. A study on FM 1518 is funded which will provide a
long term look at what needs to be done to accommodate this growth. Another increase
is to provide funding to finish the Compensation Study and to act on the first phase of
this study. Due to a growing number of employees and the age of existing workstations,
a budget allowance has been included for reconfiguration of workstations for better
efficiency. The increase will also provide funding for the Sweetheart program and
Festival of Angels.
Public Affairs
The FY 2014 -15 Budget will be increased by 16.2% from the FY 2013 -14 year end
estimates. This increase is due to the full year funding of the new Events specialist
position. This position will be reimbursed by 50% from the Hotel /Motel Tax Fund.
PA
Records Management
The FY 2014 -15 Budget increases by 13.2% from the FY 2013 -14 year end estimates.
This change is related to additional scanning and shredding planned by working in
coordination with other departments to identify the applicable records.
Schertz Magazine
The FY 2014 -15 Budget will increase by 5.5% of the FY 2013 -14 year end estimates.
This increase is due to the estimated increase in printing costs.
Engineering
The overall budget for the Engineering Department increases 14.0% from FY 2013-
2014 year end estimates as a result of full year funding of the new Engineer position
authorized at mid -year.
GIS
The FY 2014 -15 Budget increases by 8.5% from the FY 2013 -14 year end estimates.
This increase is due to the purchase of a laminator and a replacement printer. The
laminator will be able to protect documents that are used in the field increasing
effectiveness and efficiency. The current printer is aging, printing slowly and is prone to
jams. The replacement printer will still be shared with neighboring departments.
Police
The Police Departments overall FY 2014 -15 Budget increased 5.9% when compared to
the FY 2013 -14 year end estimates. There is a 3.3% increase within Personnel based
on merit pay, overtime, longevity, payroll taxes, retirement, workers' compensation, and
to bring the total number of crossing guards to nine. The police department's remaining
budget increases are based on vehicle fuel, uniforms and body armor, training, and
promotional and applicant testing service. In addition there is a need to replace 5 patrol
cameras, 5 mobile computers, and the Live Scan finger print scanner. The mobile
computers and the Live Scan need to be replaced since they run on Windows XP and
are no longer supported my Microsoft.
Fire Rescue
The FY 2014 -15 Budget increases 13.7% from the FY 2013 -14 year end estimates.
This increase is to replace two vehicles: the chief's vehicle and a battalion chief's
vehicle. The old vehicles will be used by the new inspector, who needs a dedicated
vehicle and the second will replace a broken down vehicle used by the Training Safety
Officer. The rest of the increase is dedicated to replacing outdated equipment. The Self
Contained Breathing Apparatuses will be replaced over a 3 year time period while 2
defibrillators will be replaced using a leasing program started through the Emergency
Medical Services department.
Inspections
The FY 2014 -15 Budget will increase 16.6% from the FY 2013 -14 year end estimates.
This increase is attributed to the full year funding of a Plans Examiner position and to
replace a broken down Inspector vehicle.
3
Marshal Services
The FY 2014 -15 Budget will increase 3.6% from the FY 2013 -14 year end estimates by
purchasing a new laptop and tablets for field work and to develop a code enforcement
program for ticket writers.
Streets
The FY 2014 -15 Budget will decrease by 4.9% from the FY 2013 -14 year end
estimates. The decrease is due to the completion of the new lighted crosswalk in front
of Clemens High School and the purchase of two vehicles in FY 2013 -14. These
completed projects are partially offset by the purchase of another replacement vehicle
in FY 2014 -15.
Parks
The FY 2014 -2015 Budget increases 19.3% over the FY 2013 -2014 estimates because
of the additional landscaping /site improvements that came on line this year including the
new Animal Adoption Center, Skate Park, and Veterans Memorial Plaza. The
Department is also acquiring additional park acreage at Cypress Point (10 acres) within
the next budget year. In addition, the department will be replacing a truck.
Pools
No changes in operations for the FY 2014 -15 Budget.
Event Facilities
The FY 2014 -15 Budget will increase 10.8% from the FY 2013 -14 year end estimates.
Rental revenue decreased from FY 2012 -13 when there was an advertising emphasis
on wedding advertisements. The department will reintroduce this advertising campaign
as well as place more ads in local magazines and business journals. New operating
equipment will also be purchased including window screens and kitchen shelves for the
Community Center and lobby seating and gathering room furnishings for the Civic
Center.
Library
The FY 2014 -15 Budget will decrease 0.2% from the FY 2013 -14 year end estimates.
There are no change in operations.
Animal Services
The FY 2014 -15 Budget will increase 8.6% from the FY 2013 -14 year end estimates.
This increase is due to the full year funding of the larger Animal Adoption Center. It also
reflects the purchase of an Animal Adoption Trailer as long as the City receives at least
$9,000 in donations to put toward this capital purchase.
Information Technology
The FY 2014 -15 Budget will increase 9.8% from FY 2013 -14 year end estimates. Along
with an increase in cost of our current supported systems and programs the City will be
adding planning tracking software for Development Services to track the platting and
permitting process from start to finish. The Fire Department will now be able to create
4
better reports by migrating their RMS data to a different system. This will help them find
efficiencies in their everyday operations. As more of the City goes digital the costs for
internet and data plans will increase proportionally. In addition to software the City will
also be replacing network switches for better server performance, upgrading the
firewall, and purchasing video streaming software.
Human Resources
The FY 2013 -14 Budget will increase by 8.2% from FY 2013 -14 year end estimates.
This increase is to better advertise for vacant specialized positions and to provide full
year funding of the FMLA service contract.
Finance
The FY 2014 -15 Budget will increase 14.9% from the FY 2013 -14 year end estimates
due to 10 month funding of a new Accountant position.
Purchasing & Asset Management
The FY 2014 -15 Budget will increase 2.4% from the FY 2013 -14 Budget. This increase
reflects higher personnel costs.
Fleet
The FY 2014 -15 Budget increases by 27.9% from the FY 2013 -14 year end estimates.
This increase reflects the addition of two Mechanic I positions; one of which will be paid
by EMS and be trained to specifically work on emergency service vehicles. There is
also funding for replacement vehicles when they break down.
Building Maintenance
The FY 2014 -15 Budget decreases 17.5% from the FY 2013 -14 year end estimates. FY
2014 -15 includes the addition of a new Worker I position and a vehicle; however this
increase is offset by the one -time funding of the security and audio /visual upgrades to
the Council Chambers in FY 2013 -14.
City Assistance
The FY 2014 -15 Budget will decrease by 15.0% from the FY 2013 -14 year end
estimates. The decrease is due to one -time expenses related to the City taking over
operation of the Senior Center that occurred in FY 2013 -14.
Court Restricted Funds
In FY 2014 -15 the court security fund will be used to remodel the Municipal Court
counter and subsidize one half of a marshal's salary for the time they spend in court.
Court technology expenditures will be to replace ticket writers and other equipment as
the need arises throughout the year.
b7
Special Events Fund
Revenue
Revenue for the FY 2014 -15 Budget will decrease 12.0% from the FY 2013 -14 year end
estimates. Fewer fund transfers from reserves are needed due to the completion of the
Hal Baldwin Memorial Plaza. Revenue is set through transfers to balance this fund.
Expenses
The FY 2014 -15 Budget will decrease 16.8% from the FY 2013 -14 year end estimates.
This decrease is due to the completion of the Hal Baldwin Memorial Plaza in FY 2013-
14.
Public, Educational, and Governmental Access (PEG) Fund
Revenue
Revenue increases in FY 2014 -15 by 74.8% with a transfer from reserves to continue
the Master Communication Plan.
Expenses
The FY 2014 -15 Budget increases 151.6% from the FY 2013 -14 year end estimates to
continue the Master Communication Plan by purchasing the necessary equipment.
Interest & Sinking Fund
Revenues
Revenues for FY 2014 -15 will increase 1.6% from the FY 2013 -14 estimates with the
growth of the tax base.
Expenses
The FY 2014 -15 Budget will increase 0.7% from the FY 2013 -14 year end estimates
with the addition of a debt service for Public Works equipment.
Water & Sewer Fund
Revenue
Revenue for FY 2014 -15 will decrease 9.4% from FY 2013 -14 year end estimates.
Increases in service customers, water rates, and sewer rates are offset by the one -time
transfer in FY 2013 -14 to fund waterline replacements and a new water tower.
Expenses
The FY 2014 -15 budget will decrease 7.4% from FY 2013 -14 year end estimates.
Increases in service costs and maintenance are offset by the project funding in FY
2013 -14.
Business Office
The FY 2014 -15 Budget increases 10.2% from FY 2013 -14 year end estimates. This
increase is due to additional costs of online transaction with the removal of the online
convenience fee.
[.11
Administration
The FY 2014 -15 Budget increases 4.3% from the FY 2013 -14 year end estimates. For
FY 2014 -15 the Cibolo Creek Municipal Authority (CCMA) is increasing its charge for
sewer treatment 9.5 %. Funds are also budgeted to act on the Compensation Study
once it's completed. The contribution to the Cibolo Valley Local Government
Corporation (CVLGC) will increase since another member City backed out of the
corporation, spreading their contribution to the remaining members. The waste
contractor expense for garbage collection in the City is increasing but is offset by an
increase in revenue. This increase is from additional customers only and does not
reflect a change in the fees. To replace aging vehicles and equipment the Water &
Sewer Fund will replace two vehicles and join with the Drainage and General Funds in a
debt issuance to replace back hoes, chippers, mowers, and other equipment.
Capital Recovery Fund - Water
Revenues
Revenues for FY 2014 -15 are expected to remain at levels estimated for FY 2013 -14.
Expenses
The FY 2014 -15 Budget will increase 339.4% from the FY 2013 -14 year end estimates
with the addition of the project to make improvements to the Live Oak Pump.
Projects to be completed FY 2014 -15
Engineering for the southeast elevated water tank
Improvements to the Live Oak Pump
Capital Recovery Fund - Sewer
Revenues
The revenue for FY 2014 -15 will increase 59.8% from the FY 2013 -14 year end
estimates due to a transfer from reserves to fund the next phase of a project.
Expenses
The FY 2014 -15 Budget will increase 805.3% from the FY 2013 -14 year end estimates.
This increase is to fund the finish out of phase three of the Town Creek Project.
Projects to be completed FY 2014 -15
• Preliminary engineering for the south Schertz wastewater treatment plant
• Finish Out of Phase III at Town Creek
Drainage Fund
Revenue
Revenue in FY 2014 -15 will increase 8.6% from the FY 2013 -14 year end estimates
due to an increase in service population. There is no increase in fees.
VA
Expenses
The FY 2014 -15 Budget will increase 28.1 % from the FY 2013 -14 year end estimates
with the completion of projects started in FY 2013 -14 and for additional debt service to
purchase new equipment for Public Works.
VIR211.Tit?l
Revenues
Revenues for FY 2014 -15 will increase 7.8% from the FY 2013 -14 year end estimates
due to an increase in expected transports. There are no change in fees.
Expenses
The FY 2014 -15 Budget will increase 22.9% from the FY 2013 -14 year end estimates.
Along with the additional expenses related to an increase in transports, the budget also
includes funds to act on the Compensation Study, debt service for new ambulances,
equipment for new ambulances, and an increase in the interfund charge to reimburse
the General Fund for a new Mechanic position.
Schertz Economic Development Corporation (SEDC)
Revenues
The revenue for FY 2014 -15 is projected to increase by 4.1 % from the FY 2013 -14 year
end estimate. The increase is the result of general improvements in the economy.
Expenses
The proposed FY 2014 -15 Budget will decrease by 1.7% from the FY 2013 -14 year end
projections. The SEDC continues to work with the City Manager's office to eliminate
Non - Departmental Expenses from the SEDC Budget; this is the final year of the four
year plan to eliminate the emergency service buildings and related expenses from the
SEDC Budget.
The SEDC has moved both the Development Incentive fund and the Impact Fee
Matching fund to the projects section of the SEDC budget to more accurately reflect
year -to -year comparisons. Both incentive funds will have fund balances of $500,000;
these funds will be used for qualified economic development projects.
The SEDC has allocated $200,000 to the Construction fund for the extension of David
Lack Boulevard which was approved by the Resolution No. 14 -R -14.
The SEDC has allocated $250,000 to the Land Purchase fund. These funds have been
set aside for future SEDC property purchases.
These increases were offset by the one -time payout of an incentive during FY 2013 -14.
a
Hotel Motel Tax Fund
Revenue
The revenue for FY 2014 -15 will increase 5.2% from year end estimates due to an
increase in hotel stays.
Expenses
The FY 2014 -15 Budget will decrease 52.0% from the FY 2013 -14 year end estimates.
This decrease reflects the removal of direct support for the Event Facilities such as the
Civic and Community Centers. The direct support consisted of expenditures for building
maintenance, equipment, and reimbursements of Event Facilities related staff costs.
The Festival of Angels and the Steve Simonson Award and Luncheon will now be
funded by the General Fund instead of the Hotel Tax Fund. There was also a one -time
transfer to fund lighting at the soccer fields in FY 2013 -14 which adds to the overall
budget decrease.
Park Fund
Revenue:
The revenue for FY 2014 -15 will decrease 22.5% from the FY 2013 -14 year end
estimates due to fewer known upcoming developments which would result in parkland
dedication fees.
Expenses
The FY 2014 -15 Budget will increase 50.0% from FY 2013 -14 year end estimates.
Projects planned for FY 2014 -15 include pavilions for the upcoming Dog Park and for
the skate park and for Crossvine park improvements including a decomposed granite
trail and two park benches.
Tree Mitigation
Revenue
Revenue for FY 2014 -15 will decrease 50.0% from FY 2013 -14 year end estimates with
fewer fees expected to be collected. Offsetting this will be a transfer from reserves to
fund additional projects.
Expenses
The FY 2014 -15 Budget will increase 158.1 % from the FY 2013 -14 year end estimates.
Projects to be funded in FY 2014 -15 include trees for the soccer complex, the baseball
fields, E. Live Oak Road, and the Arroyo Verde Drainage Project.
9
Library Fund
Revenues
Revenues for FY 2014 -15 are expected to increase 1.7% FY 2013 -14 from year end
estimates through additional book sales.
Expenses
The FY 2014 -15 Budget will decrease 7.4% from FY 2013 -14 year end estimates due to
a reduction in operating equipment.
Historical Committee
Revenues
Revenues for FY 2014 -15 increase 258.1 % from the FY 2013 -14 year end estimates.
This increase comes from additional funding for the committee from the Special Events
Fund.
Expenses
The FY 2014 -15 Budget increases 269.0% from the FY 2013 -14 year end estimates.
This increase is to provide additional funding for training for all committee members.
Parks & Recreation Foundation
Revenues
Revenues for FY 2014 -15 are expected to remain at the same levels as FY 2013 -14.
Expenses
The FY 2014 -15 Budget will increase 27.6% from FY 2013 -14 year end estimates in
order to grow the events and provide improvements to parks in Schertz.
`M
B-28-2014 08:31 AM
C I T Y
O F S C H E R T Z
14,838,672
PAGE
15,205,039
PROPOSED
BUDGET WORKSHEET
1,567,035
1,,589,229
101 - GENERAL FUND
AS OF:
JULY 31ST, 2014
1,986,159
Permits
FINANCIAL SUMMARY
1,320,631
1,205,062
1,119,404
1,497,307
1,175,803
Licenses
(-------- - - - - -- 2013 -2014 ---------------
)(--------
2014 -2015 --
72,868
2011 -2012 2012 -2013
CURRENT Y -T -D
PROJECTED
CITY ADMIN. ADO
2,917,302
ACTUAL ACTUAL
BUDGET ACTUAL
YEAR END
RECOMMENDED BU
REVENUE SUMMARY
Taxes
12,317,913
14,005,746
14,838,672
13,947,629
15,205,039
16,665,690
Franchises
1,567,035
1,,589,229
1,778,605
1,403,875
1,830,389
1,986,159
Permits
1,075,833
1,320,631
1,205,062
1,119,404
1,497,307
1,175,803
Licenses
70,468
78,151
70,100
72,868
90,229
91,229
Fees
2,928,793
2,917,302
2,890,298
2,421,286
2,891,958
2,814,366
Fines
28,543
30,257
30,000
26,314
30,000
31,000
Inter - Jurisdictional
646,584
941,251
685,780
489,803
666,839
708,392
Fund Transfers
1,349,652
1,663,426
1,976,365
1,460,968
1,883,518
1,759,754
Miscellaneous
902,591
532,360
468,200
400,451
516,530
462,650
TOTAL REVENUES 20,887,412 23,078,351 23,943,082 21,342,596 24,611,809 25,695,043
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
CITY COUNCIL
46,728
84,546
88,375
73,428
87,240
87,675
CITY MANAGER
891,016
984,926
950,368
754,159
946,589
866,125
MUNICIPAL COURT
322,728
326,625
394,221
282,174
389,264
390,441
CUSTOMER RELATIONS -311
103,785
105,075
112,790
88,793
110,123
114,691
PLANNING S ZONING
229,803
161,738
155,482
102,266
153,327
157,827
LEGAL SERVICES
550,794
511,331
450,000
213,494
360,000
360,000
GENERAL SERVICES
882,015
801,978
811,672
582,823
817,504
792,803
BUILDING 6 -8 MAINTENANCE
0
164,037
200,860
139,451
200,860
201,185
CITY SECRETARY
177,335
161,039
189,876
142,424
179,287
187,617
NONDEPARTMENTAL
1,288,323
1,422,472
2,243,927
1,328,940
2,155,553
2,760,829
PUBLIC AFFAIRS
314,768
274,729
269,690
171,553
265,217
308,220
RECORDS MANAGEMENT
56,603
60,879
69,037
43,207
55,862
63,256
SCHERTZ TALES MAGAZINE
419,732
417,930
406,684
281,349
383,582
404,608
ENGINEERING
195,816
204,717
295,026
142,860
295,297
336,768
GIS
127,223
132,157
142,703
107,930
142,612
154,795
TOTAL GENERAL GOVERNMENT
5,606,668
5,814,179
6,780,711
4,454,852
6,542,317
7,186,840
PUBLIC SAFETY
POLICE
5,038,641
5,374,637
5,471,250
4,310,094
5,441,901
5,763,594
FIRE RESCUE
2,779,954
2,920,922
3,052,134
2,332,669
3,053,200
3,472,877
INSPECTIONS
436,088
445,789
501,810
370,899
501,741
584,612
MARSHAL'S OFFICE
598,748
581,675
650,987
509,202
635,953
658,671
TOTAL PUBLIC SAFETY
8,853,431
9,323,023
9,676,181
7,522,864
9,632,795
10,479,954
11
8 -28 -2014 08:31 AM
101 - GENERAL FUND
FINANCIAL SUMMARY
PUBLIC ENVIRONMENT
STREETS
TOTAL PUBLIC ENVIRONMENT
PARKS & RECREATION
PARKS
SWIM POOL
EVENT FACILITIES
SENIOR CITIZEN CENTER
TOTAL PARKS & RECREATION
TOTAL CULTURAL
HEALTH
ANIMAL SERVICES
TOTAL HEALTH
INTERNAL SERVICE
INFORMATION TECHNOLOGY
HUMAN RESOURCES
FINANCE
PURCHASING & ASSET MGT
FLEET SERVICE
BUILDING MAINTENANCE
TOTAL INTERNAL SERVICE
MISC & PROJECTS
CITY'S ASSISTANCE
COURT - RESTRICTED FUNDS
TOTAL MISC & PROJECTS
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
12
C I T Y
O F S C H E R
T Z
PAGE
PROPOSED
BUDGET WORKSHEET
AS OF:
JULY 31ST, 2014
(-------- - - - - --
2013 -2014 ---------------
)( -------- 2014 -2015 --
2011 -2012
2012 -2013
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADO
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BU
976,327
951,528
1,105,905
860,778
1,103,047
1,049,510
976,327
951,528
1,105,905
860,778
1,103,047
1,049,510
789,974
796,899
799,748
551,871
771,873
921,131
235,985
226,370
254,503
84,321
253,078
253,078
131,211
136,160
142,522
97,668
140,609
155,801
0
0
53,615
35,392
60,955
46,390
1,157,170
1,159,429
1,250,388
769,252
1,226,515
1,376,400
821,351
830,149
836,476
635,352
844,030
842,473
621,351
830,149
836,476
635,352
844,030
842,473
346,318
341,961
454,136
291,873
463,541
503,260
346,318
341,961
454,136
291,873
463,541
503,260
918,510
907,835
1,452,402
1,074,655
1,481,100
1,625,529
346,134
365,935
414,508
290,727
391,518
423,683
447,861
456,025
473,301
364,976
466,515
536,120
264,559
255,325
267,159
205,584
267,158
273,468
399,686
463,328
490,646
435,127
507,106
648,702
0
148,680
298,529
175,643
324,433
267,599
2,376,750
2,597,128
3,396,545
2,546,711
3,437,830
3,775,101
52,281
52,000
74,000
82,648
87,648
86,678
15,019
21,082
6,400
840
840
85,872
67,300
73,082
80,400
83,488
88,488
172,550
20,205,316
21,090,479
23,580,742
17,165,170
23,338,563
25,386,088
682,096
1,987,872
362,340
4,177,426
1,273,246
308,955
12
B-25-2014 02:23 PM
101 - GENERAL FUND
REVENUES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
PAGE
13
(
- --
2013 -2014 --------------- -------- 2014 -2015 --
2011 -2012
2012 -2013
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADO
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BU
Taxes
000 - 411100
Advalorem Tax- Current
6,883,059
7,462,371
7,839,691
8,031,322
8,035,383
9,188,520
000 - 411200
Advalorem Tax - Delinquent
51,219
49,257
50,000
24,767
28,000
50,000
000 - 411300
Advalorem Tax -P &I
36,174
42,219
50,000
37,100
46,000
50,000
000 - 411400
Roll Back Property Tax
9,856
0
0
0
0
0
000 - 411500
Sales Tax Revenue -Gen Fund
5,309,018
6,421,478
6,870,981
5,824,760
7,063,625
7,346,170
000 - 411600
Bingo Tax
0
0
0
31
31
0
000 - 411700
Mixed Beverage Tax
28,586
30,421
28,000
29,649
32,000
31,000
TOTAL Taxes
12,317,913
14,005,746
14,838,672
13,947,629
15,205,039
16,665,690
Franchises
000 - 421200
Center Point /Entex Energy
52,073
62,054
72,100
71,261
87,202
87,202
000 - 421220
City Public Service
366,987
426,016
460,837
443,443
553,820
649,940
000 - 421240
Guadalupe Valley Elec Co -op
405,517
404,843
400,000
250,521
443,320
443,320
000 - 421250
New Braunfels Utilities
55,203
52,573
61,800
51,710
60,697
60,697
000 - 421300
Time Warner -State Franchise
329,900
303,334
300,000
235,702
275,000
275,000
000 - 421460
AT &T Franchise Fee
198,647
225,257
260,868
206,516
250,000
250,000
000 - 421480
Other Telecom Franchise
55,721
8,953
115,000
51,087
50,000
100,000
000 - 421500
Solid Waste Franchise Fee
102,985
106,199
108,000
93,634
110,350
120,000
TOTAL Franchises
1,567,035
1,589,229
1,778,605
1,403,875
1,830,389
1,986,159
Permits
000 - 431100
Home Occupation Permit
350
490
490
525
650
420
000 - 431200
Building Permit
26
0
0
0
0
0
000 - 431205
Bldg Permit- Residential
418,487
451,914
404,420
311,453
356,476
356,476
000 - 431210
Bldg Permit - Commercial
203,101
352,983
170,000
228,249
233,330
125,521
000 - 431215
Bldg Permit - General
112,395
136,837
283,296
296,811
566,470
350,000
000 - 431300
Mobile Home Permit
250
575
450
675
750
525
000 - 431400
Signs Permit
2,934
6,139
4,582
6,890
7,500
11,920
000 - 431500
Food Establishmnt Permit
42,875
43,165
45,000
28,565
48,000
48,000
000 - 431600
Garage Sale Permit
11,680
12,070
12,000
10,517
10,840
10,840
000 - 431700
Plumbing Permit
113,237
125,024
117,324
82,031
100,851
100,851
000 - 431750
Electrical Permit
47,711
59,720
50,000
43,705
50,000
50,000
000 - 431800
Mechanical Permit
54,600
56,520
50,000
43,400
50,000
50,000
000 - 431900
Solicitor /Peddler Permit
1,640
1,670
1,000
1,160
750
1,000
000 - 431950
Animal /Pet Permit
2,175
1,895
2,000
1,515
2,000
2,000
000 - 432000
Cert of Occupancy Prmt
7,300
5,700
6,500
5,400
6,000
5,250
000 - 432100
Security Alarm Permit
48,747
46,071
45,000
33,170
36,690
45,000
000 - 432300
Grading /Clearing Permit
0
2,483
3,000
3,833
6,000
3,000
000 - 435000
Fire Permit
8,325
17,375
10,000
21,506
21,000
15,000
TOTAL Permits
1,075,833
1,320,631
1,205,062
1,119,404
1,497,307
1,175,803
Licenses
000 - 441000
Alcohol Beverage License
5,498
6,360
5,500
6,503
7,000
7,000
000 - 441300
Mobile Home License
80
160
200
160
160
160
000 - 442000
Contractors License
60,410
67,070
60,200
63,100
79,569
79,569
000 - 444000
Pet License
4,480
4,561
4,200
3,105
3,500
4,500
TOTAL, Licenses
70,468
78,151
70,100
72,868
90,229
91,229
13
B-25-2014 02:23 PM
101 - GENERAL FUND
REVENUES
2011 -2012
ACTUAL
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
(-------- - - - - -- 2013 -2014
2012 -2013 CURRENT Y -T -D
ACTUAL BUDGET ACTUAL
PAGE
---------- )(-------- 2014 -2015 --
PROJECTED CITY ADMIN. ADO
YEAR END RECOMMENDED BU
Fees
000 - 451000
Municipal Court Fines
1,479,053
1,328,401
1,345,300
1,067,508
1,250,000
1,300,000
000 - 451100
Arrest Fee
63,267
63,287
56,734
43,373
54,274
56,534
000 - 451110
Expunction Fee
30
30
120
0
90
120
000 - 451200
Warrant Fees
141,400
160,737
148,500
117,384
135,000
150,000
000 - 451210
Court - Claims S Judgements
1,642
( 388)
0
( 773)
0
0
000 - 451320
Civil Justice Fee -Court
100
98
97
18
30
34
000 - 451321
Civil Justice Fee -State
900
887
885
166
276
288
000 - 451340
Judicial Fee -City
8,300
8,445
8,562
5,804
7,264
7,567
000 - 451400
Traffic Fine Costs TTL
32,623
32,352
32,246
21,555
26,938
28,060
000 - 451500
Teen Court Admin Fee
440
220
200
40
40
200
000 - 451510
Juvenile Case Mgmt Fee
69,235
70,435
64,384
48,384
60,540
63,062
000 - 451520
Truancy Fees
0
0
0
4,535
4,234
4,586
000 - 451600
Technology Fund Fee
55,634
56,488
59,500
39,008
48,838
50,872
000 - 451700
Security Fee
41,725
42,366
42,655
29,256
36,634
38,160
000 - 451800
Time Payment Fee -City
5,389
6,329
6,238
5,676
7,798
8,122
000 - 451850
State Fines 10% Service Fee
68,805
88,443
92,278
68,504
87,107
90,736
000 - 451900
DPS Payment -Local
11,135
12,696
13,981
9,144
11,571
12,053
000 - 452000
Child Safety Fee
24,951
19,319
22,076
15,870
22;628
23,570
000 - 452050
Indigent Defense Fee
26,957
0
31,076
5,099
8,498
8,852
000- 452100
Platting Fees
65,500
49,811
52,500
52,750
47,500
47,500
000 - 452200
Site Plan Fee
24,000
25,500
25,500
23,500
25,000
30,000
000 - 452300
Plan Check Fee
349,669
456,943
361,264
415,619
531,842
400,000
000 - 452310
Misc Review Fee
6,000
600
1,200
3,000
3,500
1,200
000 - 452320
Tree Mitigation Admin Fee
12,200
3,278
10,000
40,193
42,000
10,000
000- 452400
13OA /Variance Fees
3,250
4,000
3,500
4,000
5,000
5,000
000 - 452500
Food Handlers Permit
17,150
18,094
26,400
14,930
20,000
20,000
000 - 452520
Fire Training Classes
0
0
0
0
0
500
000 - 452600
Specific Use /Zone Chng Fee
30,500
22,500
25,800
13,450
25,800
25,800
000 - 452710
Zoning Ltr S Dev Rights
1,950
1,800
1,050
450
1,050
1,050
000 - 453100
Reinspection Fees
40,200
34,650
36,700
28,471
30,000
26,900
000- 453110
Swim Pool Inspection Fee
1,500
1,725
1,500
2,275
2,500
1,800
000 - 453200
Lot Abatement
2,798
9,756
7,000
6,281
9,000
7,000
000 - 453211
Admin Fee - Inspections
8,940
5,300
5,200
7,793
7,500
6,600
000- 453310
Misc Inspection Fees
269
0
0
3,050
3,750
3,750
000 - 453710
Foster Care
700
1,150
1,400
800
900
900
000 - 454100
Swim Pool Reservation Fee
55
0
0
0
0
0
000 - 454200
Pool Gate Admission Fee
23,949
23,164
22,400
19,414
23,200
23,200
000 - 454300
Seasonal Pool Pass Fee
5,035
5,665
5,100
5,933
5,293
4,900
000 - 456110
Senior Center Memberships
0
0
5,625
1,944
4,000
2,000
000 - 456120
Senior Center Meal Fee
0
0
30,785
8,138
18,000
16,000
000 - 456500
HAZ MAT Fees
6,985
1,250
12,000
810
1,200
12,000
000 - 456600
Fire Re- inspection Fee
700
1,100
750
800
750
750
000 - 458100
Sale of Merchandise
37
0
0
210
210
0
000 - 458110
Sale of Mdse - GovDeals
0
5,074
18,000
16,239
15,000
5,000
000 - 458300
Sale of Property /Auction
20,741
2,668
2,000
17
17
2,000
000 - 458400
Civic Center Rental Fees
110,064
192,735
140,916
144,051
150,000
142,000
000 - 458401
Capital Recovery Fee -Civic C
5,225
4,825
5,000
6,890
6,500
5,500
000 - 458450
North Center Rental Fees
22,093
21,997
20,600
19,972
20,000
21,000
14
8 -25 -2014 02:23 PM C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
101 - GENERAL FUND AS OF: JULY 31ST, 2014
REVENUES
(-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN, ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
000 - 458460
Senior Center Rental
0
0
18,000
7,589
16,000
7,000
000 - 458500
Community Center Rental Fees
25,532
29,465
27,026
18,569
22,000
26,000
000 - 458550
Pavilion Rental Fees
17,577
19,054
18,500
14,608
17,500
17,500
000 - 458560
Chamber of Comm Rent
7,800
7,800
7,800
3,920
7,800
7,800
000 - 458570
Non - Resident SYSA League
16,030
7,845
0
0
0
8,000
000 - 458650
NonResident User Fee -BVYA
8,860
9,550
5,000
9,140
9,140
9,500
000 - 458660
BVYA Utility Reimbursement
9,518
2,953
8,400
8,587
12,500
12,500
000- 458670
SYSA Utility Reimbursement
6,579
2,999
0
0
0
1,500
000 - 458675
Lions Futbol Utility Reimbrsm
0
9,288
14,000
2,700
7,032
14,000
000 - 458680
Tournament Fees
7,625
600
0
0
0
500
000 - 458700
Vehicle Impoundment
1,380
6,440
6,000
7,680
7,680
8,000
000 - 459200
NSF Check Fee
650
517
650
195
500
500
000 - 459300
Notary Fee
372
234
300
222
360
300
000 - 459400
Maps,Copies,UDC & Misc Fees
78
115
100
100
100
100
000 - 459600
Animal Adoption Fee
12,609
16,565
17,500
10,261
12,500
16,000
000 - 459700
Pet Impoundment Fee
16,882
13,729
14,000
11,731
12,500
14,000
000- 459800
Police Reports Fee
6,206
6,421
6,000
4,453
5,074
6,000
TOTAL Fees
2,928,793
2,917,302
2,890,298
2,421,286
2,891,958
2,814,366
Fines
000 - 463000
Library Fines
28,543
30,257
30,000
26,314
30,000
31,000
TOTAL Fines
28,543
30,257
30,000
26,314
30,000
31,000
Inter - Jurisdictional
000 - 473100
Bexar Co - Fire
21,078
21,078
21,072
7,026
21,072
21,072
000 - 473200
City of Seguin -Fire Contract
40,263
40,263
30,000
24,359
30,000
30,000
000 - 473300
Guadalupe Co- Library
190,816
208,343
208,343
190,981
208,343
208,000
000 - 473400
Randolph AFB- Animal Control
600
1,400
1,500
1,100
1,500
1,500
000 - 474200
Library Services - Cibolo
20,000
20,000
25,000
0
25,000
25,000
000 - 474210
Library Services -Selma
18,393
26,560
26,560
28,220
28,220
28,220
000 - 474400
Dispatch Service - Cibolo
133,305
133,305
133,305
66,653
133,305
160,000
000 - 474600
School Crossing Guard - Bexar C
35,826
37,139
40,000
30,662
33,868
40,000
000 - 474610
School Cross Guard - Guadalupe
36,303
37,445
40,000
21,747
28,974
38,000
000 - 474620
School Crossing Guards - Coma
0
1,388
0
1,457
1,457
1,500
000 - 474700
School Officer Funding
150,000
150,000
160,000
117,600
155,100
155,100
000- 474800
CPS CIED Funding
0
264,330
0
0
0
0
TOTAL Inter
- Jurisdictional
646,584
941,251
685,780
489,803
666,839
708,392
Fund Transfers
000 - 480000
Indirect Costs -EMS
87,840
87,840
137,038
114,198
137,038
136,087
000 - 480100
Indirect Costs -Hotel /Motel
142,626
157,517
145,385
121,154
145,385
66,405
000 - 482100
Transfer In- Reserves -Ct Tech
0
0
10,278
0
0
0
000 - 482150
Transfer In -Court Security
0
0
42,569
0
0
27,249
000 - 485000
Interfund Charge - Drainage -5%
35,480
49,708
51,800
43,167
51,800
57,130
000 - 486000
Interfund Chrges -Admin W &S
881,222
1,060,963
1,152,350
960,292
1,152,350
1,152,350
000 - 486106
Transfer In- Special Events
1,000
0
0
0
0
0
000 - 486202
Transfer In -Water &Sewer Fund
0
0
136,000
0
96,000
40,000
000 - 486203
Transfer In -EMS
0
0
1,356
0
1,356
0
000 - 486314
Transfer In Hotel /Motel
0
0
33,000
0
33,000
0
000 - 487000
Interfund Charges -Fleet
98,484
112,761
130,344
108,620
130,344
180,237
15
8 -25 -2014 02:23 PM
C I T Y
O F S C H E R
T Z
PAGE
PROPOSED
BUDGET WORKSHEET
101 - GENERAL FUND
AS OF:
JULY 31ST, 2014
REVENUES
(-------- - - - - --
2013 -2014 ---------------
)(
-- - - - - -- 2014 -2015 --
2011 -2012
2012 -2013
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADO
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BU
000 - 488000 Interfund Charges -4B
53,000
194,637
136,245
113,538
136,245
100,296
000 - 489620 Contribution -SEDC
50,000
0
0
0
0
0
TOTAL Fund Transfers
1,349,652
1,663,426
1,976,365
1,460,968
1,883,518
1,759,754
Miscellaneous
000 - 491000 Interest Earned
333
458
500
307
525
550
000 - 491200 Investment Income
47,915
41,975
45,000
18,074
27,883
26,000
000 - 491800 Gain /Loss (
9,810)
( 16,606)
0
( 17,123)
17,123
0
000 - 491900 Unrealized Gain /Loss- CapOne (
19,285)
( 15,650)
( 26,000)
10,239
5,000
( 20,000)
000 - 492100 Proceeds -Sale of Land
194,468
0
0
0
0
0
000 - 493120 Donations - Public Library
0
7,500
5,000
7,259
11,500
5,000
000 - 493130 Donations - Writing Next Chapte
5,331
325
0
0
0
0
000 - 493400 Donations - Animal Control
4,473
2,220
4,000
1,163
2,000
1,000
000 - 493401 Donations -A /C Microchip
1,990
1,585
2,000
1,120
1,500
1,400
000 - 493402 Donations- Spay &Neuter
14,876
13,158
14,000
8,814
10,000
10,000
000 - 493403 Donation -A.S Adoption Trailer
0
0
0
2,000
2,000
9,000
000 - 493465 Donations - Senior Center
0
0
0
30,032
45,000
12,000
000 - 493502 Donations -PD
0
0
0
2,400
2,400
0
000 - 493503 Donation -Fire Rescue
0
2,250
0
0
0
0
000 - 494481 LawEnforcemtOfficersStnd &Educ
50
0
0
3,931
3,931
0
000 - 494482 Grants - Police, Fire, Gen Fund
175,511
0
0
5,500
4,679
0
000- 495040 Friends of N. Schertz Park Pr
3,149
885
0
0
0
0
000 - 495060 Grant - Wellmed /Senior Center
0
0
3,500
0
3,500
3,500
000 - 495100 Mobile Stage Rental Fees
2,850
1,550
2,000
1,550
1,550
2,000
000 - 497000 Misc Income -Gen Fund
88,773
13,620
20,000
33,082
32,000
20,000
000 - 497005 Schertz Magazine Advertising
215,999
230,248
220,000
189,950
220,000
220,000
000 - 497006 Misc Income -Kept Deposits
0
200
0
0
0
0
000 - 497007 Misc Income - Schertz Artz
2
50
0
0
0
0
000 - 497100 Misc Income - Police
18,667
23,823
12,000
4,078
5,000
15,000
000 - 497150 Misc Income -Fire Department
292
292
0
0
0
0
000 - 497200 Misc Income- Library
3,857
4,370
4,000
3,818
4,700
4,000
000 - 497210 Misc Income- Library Copier
13,434
14,572
13,000
11,753
13,500
14,000
000 - 497300 Misc Income - Animal Control
110
300
0
0
0
0
000 - 497400 Misc Income- Streets Dept
18,280
19,584
18,000
27,344
30,000
18,000
000 - 497500 Misc Income -TML Ins. Claims
14,333
17,116
25,000
4,843
15,000
20,000
000 - 497550 Misc Income -TML WC Reimbursmn
18,978
19,793
15,000
20,341
25,000
20,000
000 - 497600 Misc Income - Vending Mach
1,755
2,433
2,200
1,912
1,900
2,000
000 - 498000 Reimbursmnt -Gen Fund
31,211
134,321
60,000
11,377
15,000
60,000
000 - 498100 Reimburmnt Fire - Training
0
0
0
4,399
3,207
1,000
000 - 498105 Reimbursmt Police OT -DEA
8,060
6,076
9,000
4,655
5,000
6,200
000 - 498107 Reimbrsmnt- Police OT- Events
0
0
0
3,500
3,500
7,000
000 - 498110 Reimburmnt Fire -Emg Acti -OT
46,990
5,739
20,000
4,132
4,132
5,000
000 - 498300 Reimburmnt -City Property
0
172
0
0
0
0
TOTAL Miscellaneous
902,591
532,360
468,200
400,451
516,530
462,650
TOTAL REVENUES
20,887,412
23,078,351
23,943,082
21,342,596
24,611,809
25,695,043
16
DEPARTMENT: 150 CITY COUNCIL
FUND: 101 GENERAL FUND
VISION STATEMENT
Community. Service. Opportunity.
The City operates under core values which we measure our actions, both as
employees and elected officials. Our core values are simple, straightforward,
and directive:
Do the right thing
Do the best you can
Treat others the way you would want to be treated
Work together cooperatively as a team
MISSION STATEMENT
To ensure our community enjoys an exceptional quality of life and sustainable
economic prosperity.
GOALS AND OBJECTIVES
• Economic Prosperity
• Fiscally Sustainable
• Family Friendly for all ages
• High Quality of Life
• Safe Community
• Essential Services
• Attractive Community
• Innovative and Proactive
• Service Oriented
• Friendly City
17
CITY COUNCIL
DEPARTMENT DESCRIPTION
The Schertz City Council is made up of six elected officials. City residents elect a
Mayor and five Council members at- large. A Mayor Pro - Tempore is appointed
with a majority vote of the Council. Term dates for the Mayor Pro - Tempore
position begin in February and August of each year (the election dates offset by
three (3) months). Terms will sequentially rotate according to Councilmember
place. The Mayor and five City Council members are paid a modest stipend.
The Schertz City Council is the City's legislative body. It sets policies, approves
budgets, determines tax rates and passes ordinances and resolutions to govern
the City. Council also appoints citizen volunteers to approximately 7 City advisory
boards, committees, and commissions; and appoints and supervises the
performances of the City Manager, City Secretary, Deputy City Secretary, City
Attorney, and Municipal Court Judges.
ORGANIZATIONAL CHART
18
CITY COUNCIL
PERFORMANCE INDICATORS
Number of ordinances passed
Number of resolutions passed
34 59 60
121 112 115
2012 -13
2013 -14
2014 -15
Workload /Output
Actual
Estimate
Budget
Number of ordinances passed
Number of resolutions passed
34 59 60
121 112 115
Meeting Attendance rate
90% 92% 92%
2012 -13
2013 -14
2014 -15
Efficiency
Actual
Estimate
Budget
Meeting Attendance rate
90% 92% 92%
Number of Council Meetings
50 50 50
2012 -13
2013 -14
2014 -15
Effectiveness
Actual
Estimate
Budget
Number of Council Meetings
50 50 50
Personnel
2012 -13
2013 -14
2014 -15
Budget
Actual
Estimate
Budget
Personnel
21,575
24,303
23,575
Supplies
646
508
1,800
City Support Services
40,057
40,538
40,600
Operations Support
484
300
400
Staff Support
21,463
30,391
21,300
Professional Services
0
1,200
0
Total
$84,546
$87,240
$87,675
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2014 -15 Budget will increase 0.5% from the FY 2013 -14 year end
estimate. There will be no change in operations.
a
B-28-2014 08:31 AM
101 - GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
PAGE
(-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
CITY COUNCIL
Personnel Services
150 - 511110 Regular
14,003
14,531
15,600
13,348
15,600
15,600
150 - 511240 Allowances
5,401
5,781
6,300
3,912
6,300
6,300
150 - 511310 FICA- Employer
1,484
1,559
1,675
1,307
1,675
1,675
150 - 511500 Workers, Compensation
30
27
0
728
728
0
TOTAL Personnel Services
20,917
21,898
23,575
19,295
24,303
23,575
Supplies
150 - 521000 Operating Supplies
669
520
500
469
500
1,500
150 - 521100 Office Supplies
29
126
0
8
8
300
TOTAL Supplies
697
646
500
476
508
1,800
City Support Services
150 - 532600 City Elections
5,142
26,187
29,100
27,617
27,617
27,000
150 - 532800 Special Events
3,000
13,870
13,000
12,975
12,921
13,600
TOTAL City Support Services
8,142
40,057
42,100
40,593
40,538
40,600
Utility Services
Operations Support
150 - 534200 Printing s Binding
7
483
300
279
300
400
TOTAL Operations Support
7
483
300
279
300
400
Staff Support
150 - 535100 Uniforms
326
12
300
291
291
400
150- 535200 Awards
82
31
300
0
0
300
150- 535300 Memberships
6,223
6,682
7,100
6,556
7,100
7,100
150 - 535500 Training /Travel
10,334
14,738
13,000
5,938
13,000
13,500
TOTAL Staff Support
16,964
21,463
20,700
12,785
20,391
21,300
Professional Services
150 - 541300 Other Consl /Prof Services
0
0
1,200
0
1,200
0
TOTAL Professional Services
0
0
1,200
0
1,200
0
Rental /Leasing
Operating Equipment
TOTAL CITY COUNCIL 46,728 84,546 88,375 73,428 87,240 87,675
20
DEPARTMENT: 151 CITY MANAGER
FUND: 101 GENERAL FUND
VISION STATMENT
Provide the needed leadership to ensure fiscal responsibility throughout the
organization, plan for future needs, and continue to deliver on the communities
expectations of service and opportunity today and in the future.
MISSION STATEMENT
To effectively lead, manage, and coordinate City staff and resources to meet the
goals and needs of the City Council and public in a timely manner while
delivering first -class municipal services for a thriving residential and business
community.
GOALS AND OBJECTIVES
• Develop strategic plans and systems to meet the many diverse needs of
the community.
• Respond effectively and timely to City Council requests.
• Develop effective programs to enhance business development and
growth.
• Develop management systems for efficient and effective use of resources
• Recruit, retain and develop talented staff.
• Evaluate, integrate, and utilize prudent technology to efficiently deliver
municipal services to the community.
DEPARTMENT DESCRIPTION
The City Manager and his department advise the Council on policy and
operational planning issues. The department assures that policies adopted by the
Council are carried out efficiently, fairly, and effectively. It oversees and manages
the daily affairs of the City, assesses the long -term capital and service delivery
needs of the City, and prepares and administers the annual operating and capital
budget. He serves as a focal point for the management of City staff.
21
CITY MANAGER
ORGANIZATIONAL CHART
CITY MANAGER
2012 -13
2013 -14
2014 -15
City Manager
1
1
1
Deputy City Manager
0
0
1
Executive Director
3
3
1
Chief of Staff
1
1
1
Executive Assistant
2
2
2
TOTAL POSITIONS
7
7
6
Personnel
2012 -13
2013 -14
2014 -15
Budget
Actual
Estimate
Budget
Personnel
$951,751
$911,509
$832,380
Supplies
1,082
2,750
3,000
City Support Services
0
2,100
2,770
Operations Support Services
0
100
0
Staff Support
32,093
30,130
27,975
Total
$984,926
$946,589
$866,125
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2014 -15 Budget will decrease by 8.5% from the FY 2013 -14 year end
estimates. This decrease is from the transfer of funding for an Executive Director
position to fund positions in other departments in the budget as approved in the
Mid -Year Adjustment.
22
B-25-2014 02:23 PM C I T O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
101 - GENERAL FUND AS OF: JULY 31ST, 2014
GENERAL GOVERNMENT
EXPENDITURES (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
CITY MANAGER
Personnel Services
151 - 511110 Regular
630,143
686,087
654,726
521,123
655,326
594,452
151 - 511120 Overtime
0
985
0
681
228
500
151 - 511180 LTD
1,970
2,201
2,029
1;811
2,029
1,843
151 - 511210 Longevity
9,126
11,943
8,805
9,147
9,147
8,673
151 - 511230 Certification Allowance
600
877
1,800
727
1,800
1,800
151- 511240 Allowances
31,477
34,800
34,800
25,892
35,400
27,600
151 - 511310 FICA - Employer
46,858
49,379
50,898
37,330
50,898
46,315
151 - 511350 TMRS- Employer
103,309
116,025
104,649
92,074
104,649
102,756
151 - 511355 ICMA Contributions - Employer
0
7,333
10,000
10,000
10,000
10,000
151 - 511410 Health - Employer
37,343
41,230
41,767
34,092
41,767
37,352
151 - 511500 Workers' Compensation
859
891
1,244
265
265
1,089
TOTAL Personnel Services
861,685
951,751
910,718
733,142
911,509
832,380
Supplies
151 - 521100 Office Supplies
3,032
1,082
3,000
2,722
2,750
3,000
TOTAL Supplies
3,032
1,082
3,000
2,722
2,750
3,000
City Support Services
151 - 532800 Special Events
0
0
0
1,763
2,100
2,770
TOTAL City Support Services
0
0
0
1,763
2,100
2,770
Utility Services
Operations Support
151 - 534200 Printing 6 Binding
45
0
100
0
100
0
TOTAL Operations Support
45
0
100
0
100
0
Staff Support
151 - 535100 Uniforms
0
133
0
0
0
1,500
151 - 535200 Merit Incentive
0
2,369
5,000
453
5,000
5,000
151 - 535300 Memberships
5,701
5,585
6,000
5,072
4,000
3,235
151 - 535400 Publications
293
260
980
829
980
1,010
151 - 535500 Training /Travel
20,260
23,651
23,220
10,178
20,000
12,000
151 - 535510 Meeting Expenses
0
0
0
0
0
5,230
151 - 535600 Professional Certification
0
95
150
0
150
0
TOTAL Staff Support
26,254
32,093
35,350
16,532
30,130
27,975
Professional Services
151 - 541300 Other Consl /Prof Services
0
0
1,200
0
0
0
TOTAL Professional Services
0
0
1,200
0
0
0
23
8 -25 -2014 02:23 PM
101 - GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
Rental /Leasing
Operating Equipment
Capital Outlay
TOTAL CITY MANAGER
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
PAGE
(-------- - - - - -- 2013 -2014 ---------- - - - - -H -- - - - - -- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
891,016 984,926 950,368 754,159 946,589 866,125
24
DEPARTMENT: 152 MUNICIPAL COURT
FUND: 101 GENERAL FUND
VISION STATEMENT
It is the vision of the Schertz Municipal Court to be the most efficient and
impartial court, while maintaining an essential approach to customer
service relations.
MISSION STATEMENT
The mission of the City of Schertz Municipal Court is to administer justice
under the law, equally, impartially, and efficiently in a professional
environment with respect for all. Additionally, it is the mission of this
division to provide a friendly environment responding to the needs of all
people who come in contact with Schertz Municipal Court.
GOALS AND OBJECTIVES
• Promote respect for the administration of justice through improvements in
the Court's customer service and the physical attributes of the Municipal
Court building.
• Implement the use of new technology and other innovative practices to
maintain efficient and security.
• Promote traffic safety by focusing attention on fair and impartial
punishment for those individuals charged in this court.
• Seek input from personnel to maintain a positive work environment.
• Implementing a new filing system for our closed cases.
• Renovate front counter to include and efficient work station for clerks and
defendants.
25
MUNICIPAL COURT
DEPARTMENTAL DESCRIPTION
Municipal Court represents the judicial branch of the City's government; the
Mayor and City Council serve as the executive and legislative branches.
Municipal Court has jurisdiction over all Class C misdemeanors and City
ordinances.
The staff of Municipal Court has various functions and responsibilities. The judge
presides over all trials (jury and non -jury) and other court proceedings such as
arraignments and show cause hearings. The judge also has magistrate duties
(signing arrest warrants and juvenile warnings as well as visiting arrested
individuals at the jail). The judge issues processes such as subpoenas,
summons, and warrants and completes other administrative duties for the court
functions and staff.
The court clerks are the administrative arm of the Municipal Court. The clerks are
responsible for seeing that all of the court's papers are accurate, orderly, and
complete. The clerk's primary responsibilities include processing citations,
summons, complaints, warrants, past due letters, and show cause hearing
letters. The clerks maintain the court's docket and coordinate case scheduling.
The clerks directly interact with the public, providing all services needed including
explaining to defendants the court procedures and their options. Clerks also
receive payments, summon potential jurors, and ensure juror payment. Assist the
judge with open records requirements, report convictions, Drivers Safety Course
and alcohol violations to the Texas Department of Public Safety, assist the
Marshal Officer's with warrants, and complete all required accounting reports.
The prosecutor's duties include preparing and presenting the State's case at all
municipal court trials, preparing and drafting complaints, arranging for the
appearance of State's witnesses and requesting dismissal of cases under the
appropriate circumstances.
26
MUNICIPAL COURT
ORGANIZATIONAL CHART
MUNICIPAL COURT
2012 -13
2013 -14
2014 -15
Director /Court Clerk
1
1
1
Clerk /Juvenile Case Manager
1
1
1
Deputy Clerk
3
4
4
TOTAL POSITIONS
1 5
5
5
27
MUNICIPAL COURT
PERFORMANCE INDICATORS
Charges Filed
Cases Disposed
Total Amount Collected
Amount Remitted to State
21,760
2012 -13
2013 -14
2014 -15
Workload /Output
Actual
Estimate
Budget
Charges Filed
Cases Disposed
Total Amount Collected
Amount Remitted to State
21,760
17,540
18,145
21,554
16,690
17,645
$2,995,770
$2,886,680
$2,979,850
$605,102
$530,868
$593,112
% Of New Charges Disposed
99% 95% 97%
2012 -13
2013 -14
2014 -15
Effectiveness
Actual
Estimate
Budget
% Of New Charges Disposed
99% 95% 97%
Personnel
2012 -13
2013 -14
2014 -15
Budget
Actual
Estimate
Budget
Personnel
$263,450
$308,618
$301,231
Supplies
2,398
2,379
3,500
City Support Services
0
1,000
1,000
Operations Support
4,176
4,000
4,500
Staff Support
3,538
6,476
7,710
Court Support
120
700
700
Professional Services
51,543
62,491
68,200
Maintenance Services
1,400
2,800
2,800
Operating Equipment
0
800
800
Total
$326,625
$389,264
$390,441
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2014 -15 Budget will increase 0.3% from the FY 2013 -14 year end
estimates. The increase in court costs are offset by reducing funding for the
vacant court clerk position to 9 months. This position will be filled if the number of
court cases filed continues to increase.
28
B -25 -2014 02:23 PM
C I T Y
O F S C H E R T Z
PAGE
PROPOSED
BUDGET WORKSHEET
152 - 511110 Regular
101 - GENERAL FUND
AS OF:
JULY 31ST, 2014
157,985
GENERAL, GOVERNMENT
207,662
152 - 511180 LTD
555
EXPENDITURES
662
(-------- - - - - -- 2013 -2014 ----------
- - - - -H -- - - - - -- 2014 -2015 --
644
2011 -2012 2012 -2013
CURRENT Y -T -D
PROJECTED CITY ADMIN. ADO
5,298
ACTUAL ACTUAL
BUDGET ACTUAL
YEAR END RECOMMENDED BU
MUNICIPAL COURT
Personnel Services
152 - 511110 Regular
162,546
183,624
213,638
157,985
213,636
207,662
152 - 511180 LTD
555
562
662
507
662
644
152 - 511210 Longevity
3,753
4,576
5,298
4,727
4,432
4,651
152 - 511230 Certification Allowance
1,500
1,431
1,500
658
1,500
1,500
152 - 511310 FICA - Employer
13,621
13,945
16,663
12,043
16,863
16,357
152 - 511350 TMRS- Employer
29,276
29,656
34,675
26,469
34,675
34,707
152 - 511410 Health - Employer
28,274
29,327
36,648
26,361
36,648
35,325
152 - 511500 Workers' Compensation
270
324
397
0
0
385
TOTAL Personnel Services
259,996
263,450
309,661
226,749
308,618
301,231
Supplies
152 - 521100 Office Supplies
1,660
2,398
2,000
1,156
1,879
3,000
152 - 521600 Equip Maint Supplies
230
0
500
0
500
500
TOTAL Supplies
1,910
2,396
2,500
1,156
2,379
3,500
City Support Services
152- 532800 Special Events
1,000
0
1,000
0
1,000
1,000
TOTAL City Support Services
1,000
0
1,000
0
11000
1,000
Utility Services
Operations Support
152 - 534100 Advertising
0
960
0
0
0
0
152 - 534200 Printing & Binding
2,767
3,216
4,000
1,561
4,000
4,500
TOTAL Operations Support
2,767
4,176
4,000
1,561
4,000
4,500
Staff Support
152- 535100 Uniforms
204
0
500
0
450
500
152 - 535300 Memberships
0
450
640
450
490
710
152 - 535400 Publications
5
36
500
36
336
500
152 - 535500 Training /Travel
1,555
1,676
4,000
2,500
3,500
4,000
152 - 535510 Meeting Expenses
999
1,374
1,700
1,401
1;700
2,000
TOTAL Staff Support
2,764
3,536
7,340
4,367
6.,476
7,710
Court Support
152 - 536500 Court /Jury Cost
0
120
700
0
700
700
TOTAL Court Support
0
120
700
0
700
700
29
8 -25 -2014 02:23 PM
101 - GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
(-------- - - - - -- 2013 -2014
2011 -2012 2012 -2013 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
PAGE
---------- )(-------- 2014 -2015 --
PROJECTED CITY ADMIN. ADO
YEAR END RECOMMENDED BU
Professional Services
152 - 541300 Other Consl /Prof Services
0
875
0
0
0
0
152 - 541310 Judges Services
22,829
22,903
32,000
22,427
35,538
35,000
152- 541320 Prosecutor Services
28,956
27,605
33,000
21,956
26,793
33,000
152 - 541330 Interpreter Services
160
160
200
0
160
200
TOTAL Professional Services
51,945
51,543
65,200
44,383
62,491
68,200
Maintenance Services
152 - 551400 Minor & Other Equip. Maint.
100
0
800
0
800
800
152- 551800 Other Maintenance Agreements
1,750
1,400
2,000
1,900
2,000
2,000
TOTAL Maintenance Services
1,850
1,400
2,800
1,900
2,800
2,800
Rental /Leasing
Operating Equipment
152 - 571000 Furniture & Fixtures
497
0
800
37
800
800
TOTAL Operating Equipment
497
0
800
37
800
800
Capital Outlay
TOTAL MUNICIPAL COURT 322,728 326,625 394,221 282,174 389,264 390,441
30
DEPARTMENT: PUBLIC AFFAIRS
DIVISION: 153 CUSTOMER RELATIONS /311
Fund: 101 General Fund
VISION STATEMENT
Provide a convenient, central point for customers to enjoy excellent and
courteous customer service when calling, emailing, or visiting to request or
inquire about municipal services.
IlyiIR14 If] &]If- A94►Yi14►110
To provide high quality, courteous, and timely customer service in response to
requests and inquiries from the public and fellow City employees.
GOALS AND OBJECTIVES
• Answer all customer requests in a friendly and professional manner.
• Ensure Customer Relations /311 Representatives are knowledgeable and
well trained.
• Ensure each request, inquiry, and work order is processed through the
appropriate department in a timely manner.
• Provide convenient service to each customer and prevent call backs.
• Meet and exceed each customer's expectations.
DEPARTMENT DESCRIPTION
Answer general incoming calls and direct them to the correct departments, when
necessary. Accurately process customer requests and inquiries; create work
orders and route to the appropriate department; monitor work order process
through life cycle. Receive process and answer incoming email traffic through
the Customer Care email portal. Manage and update WebQA, the City's work
order system. Serve as receptionist in the City Administration Building. This
department is overseen by the Public Affairs Director.
31
CUSTOMER RELATIONS /311
ORGANIZATIONAL CHART
CUSTOMER RELATIONS /311
2012 -13
2013 -14
2014 -15
Customer Relations /311 Rep
2
2
2
Customer Relations /311 Rep (PT)
1
1
1
TOTAL POSITIONS
3
3
3
PERFORMANCE INDICATORS
Work Orders (311)
2012 -13
2013 -14
2014 -15
Workload /Output
Actual
Estimate
Budget
Work Orders (311)
26*
20
30
Work Orders (For Other Depts)
445
350
400
Calls Received
47,991
47,264
52484
Average Calls Per Day Received
197
191
237
Calls Exiting System (Answered by
Other Staff)
821
20^
19^
Abandoned Calls (Hung Up)
4,039
4,000
4,445
Emails Processed for Customers
2435
1,500
2,225
WebQA Searches by Customers
6,332
5,900
5,867
Customer at Window
5,216
5,000
4,201
*July 2012 these requests go
Directly to Public Works
^no dedicated staff
32
CUSTOMER RELATIONS/311
Personnel
2011 -12
2012 -13
2013 -14
Budget
Actual
Estimate
Budget
Personnel
$104,689
$109,702
$113,241
Supplies
50
200
200
Staff Support
336
221
750
Operating Equipment
0
0
500
Total
$105,075
$110,123
$114,691
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2014 -15 Budget will increase 4.1% from the FY 2013 -14 year end
estimates. This increase is due to personnel related increases and the
replacement of workstation equipment.
33
B-25-2014 02:23 PM
101 - GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
2011 -2012
ACTUAL,
C I T Y OF S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
(-------- - - - - -- 2013 -2014 ---------------
2012 -2013 CURRENT Y -T -D
ACTUAL BUDGET ACTUAL
PROJECTED
YEAR END
PAGE
-------- 2014 -2015 --
CITY ADMIN. ADO
RECOMMENDED BU
CUSTOMER RELATIONS -311
Personnel Services
153 - 511110 Regular
76,273
77,560
78,922
63,919
78,922
79,933
153 - 511120 Overtime
82
281
1,150
649
550
1,000
153 - 511180 LTD
193
193
199
165
199
203
153 - 511210 Longevity
1,894
2,158
2,422
2,422
2,422
2,753
153 - 511310 FICA - Employer
5,958
6,087
6,311
5,085
6,311
6,402
153 - 511350 TMRS- Employer
12,150
12,130
12,976
10,858
12,976
13,584
153 - 511410 Health - Employer
5,936
6,144
8,212
5,292
8,212
9,215
153 - 511500 Workers' Compensation
96
135
148
110
110
151
TOTAL Personnel Services
102,583
104,689
110,340
88,501
109,702
113,241
Supplies
153 - 521100 Office Supplies
279
50
200
121
200
200
TOTAL Supplies
279
50
200
121
200
200
Staff Support
153 - 535100 Uniforms
74
0
150
100
150
150
153 - 535300 Memberships
0
0
100
71
71
100
153 - 535500 Training /Travel
636
336
1,500
0
0
500
TOTAL Staff Support
710
336
1,750
171
221
750
Operating Equipment
153 - 571500 Operating Equipment
213
0
500
0
0
500
TOTAL Operating Equipment
213
0
500
0
0
500
TOTAL CUSTOMER RELATIONS -311
103,785
105,075
112,790
88,793
110,123
114,691
34
DEPARTMENT: DEVELOPMENT SERVICES
DIVISION: 154 PLANNING & ZONING
FUND: 101 GENERAL FUND
VISION STATEMENT
To positively impact the quality of life for residents and assist in the safe,
balanced, efficient, visually appealing and economically sustainable development
within Schertz' planning area.
Schertz is the best place to live for a community over 50,000 in population... We
agree...
MISSION STATEMENT
Guide the growth of the city to improve the quality of life for residents and
maintain a strong sense of community. We strive to provide a level of personal
service that is unmatched.
GOALS AND OBJECTIVES
• Update Comprehensive Land Plan for the City that promotes all aspects of
our vision to ensure that Schertz is the best place to live.
• Ensure the vision of the Comprehensive Land Plan and Master
Thoroughfare Plan throughout the community by encouraging multi -modal
transportation including pedestrian and bicycle routes and public transit.
• Support the Master Parks Plan to provide welcoming parks, trails, open
space and recreational facilities.
• Implement the Schertz Sector Plan to support the future vision of the
community through Unified Development Code amendments, zoning and
long range plan development.
• Update Planning website and development manual to provide improved
customer service.
• Continue to review and revise the Unified Development Code.
• Promote continuous staff development.
35
PLANNING & ZONING
ACCOMPLISHMENTS
• Adopted revisions to the Unified Development Code associated with the
Sector Plan.
• Completed revisions to the Unified Development Code related to general
provisions, duties of Boards and Commissions, signs and architectural
design standards.
• Codified the Unified Development Code in MuniCode.
• Worked with Texas Department of Transportation and Alamo Area
Metropolitan Planning Organization on the approval of a sidewalk project
to FM 3009 to be funded and constructed in 2016.
• Approximately 15 acres of developed public parkland has been dedicated
in support of the Master Parks Plan. The improvements to the parks
include playground equipment, walking trails, sport fields and open space
gathering areas.
DEPARTMENT DESCRIPTION
The primary purpose of the Planning Division is to ensure planned and
purposeful development within the City limits and the Extraterritorial Jurisdiction.
The division provides guidance to help citizens, businesses and developers
achieve successful development. Division responsibilities include review and
processing of annexations, zone changes, specific use permits, development
plans and plats for consistency with the Comprehensive Land Plan and Code
compliance. Staff works with outside agencies to coordinate development
projects and promote regional planning. The division also provides staff support
and recommendations to the Planning and Zoning Commission, Capital
Improvements Advisory Committee, Board of Adjustment and City Council.
W
PLANNING & ZONING
ORGANIZATIONAL CHART
PLANNING AND ZONING
2012 -13
2013 -14
2014 -15
Senior Planner
1
1
1
Planner 1
1
1
1
Planner Technician
1 *
1 *
1 *
TOTAL POSITIONS
3
3
3
* Position is unfunded.
PERFORMANCE INDICATORS
Plats
2012 -13
2013 -14
2014 -15
Workload /Output
Actual
Estimate
Budget
Plats
31
32
32
Site Plans and Master Plan
19
20
20
Variances
9
10
10
Zone Changes and Specific Use Permits
13
13
13
UDC/ Comp. Plan Revisions
3
6
6
Annexation
0
0
0
All Plats
Site Plan, Master Plan
Variance
Zone Change, Specific Use Permit
Other (Zoning Letters and Additional Admin fees)
Total Revenue
37
$49,750
$25,500
$4,000
$24,000
$2,400
$104,150
$41,500
$30,000
$5,000
$25,800
$1,050
$109,350
$41,500
$30,000
$5,000
$25,800
$1,050
$109,350
PLANNING & ZONING
Personnel
2012 -13
2013 -14
2014 -15
Budget
Actual
Estimate
Budget
Personnel
$108,699
$130,905
$133,705
Supplies
1,753
2,672
2,672
Operations Support
200
750
750
Staff Support
10,483
$18,850
$19,950
Professional Services
40,603
150
300
Operating Equipment
0
0
450
Total
$161,738
$153,327
$157,827
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2014 -15 Budget will increase 2.9% from the FY 2013 -14 year end
estimates. There will be no change in operations.
38
B-25-2014 02:23 PM
101 - GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
PLANNING 6 ZONING
Personnel Services
154 - 511110 Regular
154 - 511120 Overtime
154 - 511180 LTD
154 - 511210 Longevity
154 - 511310 FICA - Employer
154 - 511350 TMRS- Employer
154 - 511410 Health - Employer
154- 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
154 - 521000 Operating Supplies
154 - 521100 Office Supplies
154- 521600 Equip Maint Supplies
TOTAL Supplies
City Support Services
Utility Services
Operations Support
154- 534100 Advertising
154 - 534200 Printing & Binding
TOTAL Operations Support
Staff Support
154 - 535100 Uniforms
154- 535300 Memberships
154 - 535400 Publications
154 - 535500 Training /Travel Staff
154- 535500.Training /Travel Commission
154- 535510 Meeting Expenses
TOTAL Staff Support
Professional Services
154- 541400 Consulting
154 - 541410 Consulting Svcs -N Charrette
154- 541415 Consulting Svcs -S Charrette
154 - 541420 Consulting Svc- DwntwnCharrett
154 - 541500 State /County Admin Fees
TOTAL Professional Services
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
PAGE
(-------- - - - - -- 2013 -2014 --------------- )( -- - - - - -- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
100,319
75,452
92,490
70,305
92,490
92,490
568
1,736
2,000
1,380
2,000
4,000
306
232
287
229
287
287
2,420
3,532
3,028
900
900
1,152
7,868
6,138
7,460
5,530
7,460
7,470
16,086
12,642
15,340
11,817
15,340
15,850
11,309
8,788
12,283
10,389
12,283
12,287
152
178
172
145
145
169
139,028
108,699
133,060
100,696
130,905
133,705
103
106
200
0
200
200
1,587
1,646
2,322
834
2,322
2,322
0
0
150
0
150
150
1,689
1,753
2,672
834
2,672
2,672
0
0
50
0
50
50
92
200
700
0
700
700
92
200
750
0
750
750
148
187
470
0
470
570
635
520
800
510
800
1,000
412
712
900
164
900
1,200
3,853
2,397
6,280 (
212)
6,280
6,280
3,731
6,314
10,300
254
10,300
10,800
22
355
100
0
100
100
8,800
10,483
18,850
715
18,850
19,950
0
4,306
0
0
0
0
75,166
36,178
0
0
0
0
1,366
0
0
0
0
0
1,193
0
0
0
0
0
356
119
150
21
150
300
78,082
40,603
150
21
150
300
39
8 -25 -2014 02:23 PM C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
101 - GENERAL FUND AS OF: JULY 31ST, 2014
GENERAL GOVERNMENT
EXPENDITURES (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
Rental /Leasing
Operating Equipment
154- 571000 Furniture 6 Fixtures 2,112 0 0 0 0 450
TOTAL Operating Equipment 2,112 0 0 0 0 450
Capital Outlay
TOTAL PLANNING 6 ZONING 229,803 161,738 155,482 102,.266 153,327 157,827
40
DEPARTMENT: 155 LEGAL SERVICES
FUND: 101 GENERAL FUND
VISION STATEMENT
To provide excellent legal advice and counsel to the City Council, City Manager
and City Departments to fulfill the mission of the City.
MISSION STATEMENT
To provide expert legal services to the City Council, City Manager, and City
Departments in strategic planning, developing city policies and ordinances,
contract negotiations, litigation, and developing legal documents for the
management and operations of the City.
GOALS AND OBJECTIVES
• To provide expert legal counsel on proposed ordinances.
• To attend all city council meetings, planning and zoning, and other
meetings as needed and provide timely legal advice on proposed
ordinances and related items.
• To represent the City in litigation.
• Prepare legal documents for City contracts and agreements.
• To provide counsel on strategic issues that will be of the most benefit the
City.
41
LEGAL SERVICES
DEPARTMENT DESCRIPTION
The City Attorney is the legal advisor to City Council and City Council's
appointees, boards, commissions, committees, and staff. In addition, the City
Attorney represents the City in all court cases where the City has an interest.
Responsibilities of the City Attorney include providing legal advice to City
Council, appointees, managers, boards, commissions, and committees in all
legal matters; providing litigation and legal transaction services for the City and
its enterprises; representing the City and its enterprises in employment matters;
and reviewing, updating and maintaining the City Code.
ORGANIZATIONAL CHART
Operations Support $9,021 $10,000 $10,000
Professional Services 502,310 350,000 350,000
Total $511,331 $360,000 $360,000
PROGRAM JUSTIFICATION AND ANALYSIS
There will be no change in the current level of legal services.
42
2012 -13
2013 -14
2014 -15
Budget
Actual
Estimate
Budget
Operations Support $9,021 $10,000 $10,000
Professional Services 502,310 350,000 350,000
Total $511,331 $360,000 $360,000
PROGRAM JUSTIFICATION AND ANALYSIS
There will be no change in the current level of legal services.
42
7 -31 -2014 01:37 PM
101 - GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
(----- - - - - -- -- 2013 -2014
2011 -2012 2012 -2013 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
PAGE
---------- )(-------- 2014 -2015 --
PROJECTED CITY ADMIN. ADO
YEAR END RECOMMENDED BU
LEGAL SERVICES
Operations Support
155- 534100 Advertising /Legal Notices
6,484
9,021
12,000
5,252
10,000
10,000
TOTAL Operations Support
6,484
9,021
12,000
5,252
10,000
10,000
Professional Services
155 - 541200 Legal Svcs
544,310
502,310
438,000
206,346
350,000
350,000
TOTAL Professional Services
544,310
502,310
438,000
206,346
350,000
350,000
TOTAL LEGAL SERVICES 550,794 511,331 450,000 211,598 360,000 360,000
43
THIS PAGE INTENTIONALLY LEFT BLANK
44
DEPARTMENT: PUBLIC WORKS
DIVISION: 161 GENERAL SERVICES
FUND: 101 GENERAL FUND
VISION STATEMENT
Strive for excellence in maintaining City Facilities.
MISSION STATEMENT
Provide safe, enjoyable and attractive facilities, allowing diverse programs and
responsive services which enhance the health and well -being of the residents
and City employees by managing building functions, facility care and security
through quality facilities maintenance pursuits in a professional environment.
GOALS AND OBJECTIVES
• Provide a safe and clean environment through regular cleaning of
facilities.
• Promote and deploy energy efficiency programs to reduce utility
consumption.
• Provide set -up and take -down services for events and functions in City
Facilities
DEPARTMENT DESCRIPTION
The department services and maintains 19 facilities totaling 213,847 square feet
with a value of $27,177,765.00 consisting of carpet, tile floors, other flooring,
offices, storage areas, rest rooms, cells, meeting /training rooms. Provide function
set up for events such as City Council, Planning and Zoning, Board of
Adjustment, Library Board, Department meetings, Municipal Court, training
seminars, exercise classes, elections, Buffalo Valley Youth Association (BVYA)
basketball, ground breaking ceremonies and other special events. Provide
function set up for private events such as weddings, birthdays, anniversaries,
graduations, family reunions, retirements and other functions. Set up average of
137 events per month. Provide general services, cleaning and upkeep of City
Hall, Administration Building, Police, Fire, EMS, Community Center Central,
45
GENERAL SERVICES
Community Center North, City Council Chambers, Civic Center, Public Library,
Visitor Center (Kramer House), YMCA, Senior Center, Purchasing building,
Public Works facility, Animal Control, Fire /EMS station on I.H.35, Marion EMS
station, Records and General Services building, Employee ID badges and
building access. This department was moved under Public Affairs as a Division in
FY 2011 -12. Also in FY 2012 -13 this department's Building Maintenance division
was moved under Public Works. For FY 2013 -14 at mid -year this division was
renamed from Facilities Maintenance to General Services and was moved under
Public Works.
ORGANIZATION CHART
GENERAL SERVICES
2012 -13
2013 -14
2014 -15
Director
1
1
1
Supervisor
1
1
1
Administrative Assistant
1
1
1
General Services Tech 1
7
7
7
P/T General Services Tech 1
4
4
4
TOTAL POSITIONS
141
14
14
GENERAL SERVICES
PERFORMANCE INDICATORS
Square footage maintained
Events set up
City Buildings Maintained
Completed work orders
I.D. Badges made (City /Strac /YMCA ect)
Pest Control Services
Carpet Cleaning
202,847
2012 -13
2013 -14
2014 -15
Workload /Output
Actual
Estimate
Budget
Square footage maintained
Events set up
City Buildings Maintained
Completed work orders
I.D. Badges made (City /Strac /YMCA ect)
Pest Control Services
Carpet Cleaning
202,847
213,847
234,202
137
150
155
19
19
19
250
250
260
240
260
265
12
15
18
8
12
12
Personnel
2012 -13
2013 -14
2014 -15
Budget
Actual
Estimate
Budget
Personnel
$566,442
$577,607
$578,049
Supplies
93,313
89,850
90,675
Utility Services
181,615
186,000
189,115
Staff Support
11,443
12,147
11,749
Maintenance Services
100,969
104,650
90,600
Rental Equipment
458
0
0
Operating Equipment
11,776
48,110
33,800
Total
$996,016
$1,018,364
$993,988
PROGRAM JUSTIFICATION AND ANALYSIS
The General Services Budget for FY 2014 -15 will decrease by 2.4% from the FY
2013 -14 year end estimates. By handling more services in house, the need for
outside maintenance services decreased. The door lock replacement program
will be focused on the Fire Station and City Hall in FY 2014 -15.
47
B-25-2014 02:23 PM
101 - GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
GENERAL SERVICES
Personnel Services`
161 - 511110 Regular
161 - 511120 Overtime
161 - 511180 LTD
161 - 511210 Longevity
161 - 511230 Certification Allowance
161 - 511310 FICA - Employer
161 - 511350 TMRS- Employer
161 - 511410 Health - Employer
161 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
161 - 521000 Operating Supplies
161 - 521100 Office Supplies
161 - 521200 Medical /Chem Supplies
161 - 521300 Motor Veh. Supplies
161 - 521600 Equip Maint Supplies
TOTAL Supplies
Utility Services
161 - 533100 Gas Utility Service
161 - 533200 Electric Utility Service
161 - 533410 Water Utility Service
161 - 533500 Vehicle Fuel
TOTAL Utility Services
Operations Support
Staff Support
161 - 535100 Uniforms
161 - 535300 Memberships
161 - 535500 Training /Travel
161 - 535510 Meeting Expenses
TOTAL Staff Support
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
PAGE
(-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
407,385
377,083
371,011
278,357
377,011
382,602
15,461
15,546
21,000
17,383
25,823
15,600
1,081
1,029
961
826
961
978
10,833
12,503
11,625
11,498
11,625
12,814
0
1,200
1,170
969
1,170
585
32,562
29,473
30,917
22,954
30,917
31,433
67,389
62,355
63,571
49,845
63,571
66,698
61,752
59,114
59,878
49,351
59,878
59,898
7,525
8,140
7,342
6,651
6,651
7,,441
603,986
566,442
567,475
437,834
577,607
578,049
55,209
52,791
54,000
35,617
50,000
47,000
439
894
1,000
401
1,000
900
7,045
11,241
9,200
7,680
9,200
11,300
0
178
250
247
250
250
935
803
1,000
813
1,000
975
63,628
65,907
65,450
44,759
61,450
60,425
973
712
1,300
1,238
1,300
1,980
70,165
70,128
75,000
50,590
75,000
74,000
19,075
22,394
17,000
11,841
17,000
18,000
9,539
8,130
6,000
5,256
6,000
5,900
99,752
101,364
99,300
68,926
99,300
99,880
7,436
7,870
7,900
5,874
7,900
7,502
476
380
972
880
972
972
1,139
2,641
2,500
932
2,500
2,500
675
551
775
503
775
775
9,726
11,443
12,147
8,188
12,147
11,749
Maintenance Services
161 - 551100 Building Maintenance
56,299
22,995
0
0
0
0
161 - 551400 Minor & Other Equip Maint
373
85
450
425
450
400
161 - 551700 Grounds Maintenance
0
0
2,500
192
2,500
1,000
161 - 551800 Other Maintenance Agreements
40,025
30,759
37,580
12,692
40,000
30,500
TOTAL Maintenance Services
96,696
53,838
40,530
13,309
42,950
31,900
48
B-25-2014 02:23 PM C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
101 - GENERAL FUND AS OF: JULY 31ST, 2014
GENERAL GOVERNMENT
EXPENDITURES (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
Rental /Leasing
161 - 561100 Rental - Equipment
332
458
0
0
0
0
TOTAL Rental /Leasing
332
458
0
0
0
0
Operating Equipment
161 - 571000 Furniture & Fixtures
896
0
950
280
950
0
161 - 571500 Operating Equipment
1,893
0
9,600
0
9,600
3,600
161 - 571700 Improvements under $5,000
5,106
2,527
16,220
9,528
13,500
7,200
TOTAL Operating Equipment
7,895
2,527
26,770
9,807
24,050
10,800
Capital Outlay
TOTAL GENERAL SERVICES 882,015 801,978 811,672 582,823 817,504 792,803
49
B -25 -2014 02:23 PM
101 - GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
PAGE
(-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
BUILDING 6 -8 MAINTENANCE
Supplies
163 - 521000 Operating Supplies
0
22,116
24,000
16,895
24,000
24,720
163 - 521200 Medical /Chem Supplies
0
5,290
6,600
4,543
4,400
5,530
TOTAL Supplies
0
27,406
30,600
21,438
28,400
30,250
Utility Services
163 - 533100 Gas Utility Service
0
3,294
4,500
3,695
4,500
4,635
163 - 533200 Electricity Utility Service
0
59,305
60,000
41,713
60,000
61,800
163- 533410 Water Utility Service
0
17,652
20,000
11,562
20,000
20,600
163 - 533500 Fuel - Diesel
0
0
2,200
0
2,200
2,200
TOTAL Utility Services
0
80,251
86,700
56,971
86,700
89,235
Maintenance Services
163 - 551100 Building Maintenance
0
35,910
36,600
36,143
36,800
37,000
163 - 551400 Minor & Other Equip Maint
0
505
900
485
900
800
163 - 551700 Ground Maintenance
0
827
1,000
140
1,000
900
163 - 551800 Other Maintenance Agreements
0
9,889
20,800
1,770
23,000
20,000
TOTAL Maintenance Services
0
47,131
59,500
40,538
61,700
58,700
Operating Equipment
163 - 571700 Improvements Less $5,000
0
9,249
24,060
20,503
24,060
23,000
TOTAL Operating Equipment
0
9,249
24,060
20,503
24,060
23,000
Capital Outlay
TOTAL BUILDING 6 -8 MAINTENANCE 0 164,037 200,860 139,451 200,860 201,185
50
DEPARTMENT: 164 CITY SECRETARY
FUND: 101 GENERAL FUND
VISION STATEMENT
Support, facilitate, and strengthen the governmental process through transparent
and service oriented interaction with our citizens and with current technology.
MISSION STATEMENT
The mission of the City Secretary's Department is to provide necessary services
in a manner that merits the highest degree of public confidence in providing
information to the City Council, City staff, general public, candidates, voters, and
the media in order to promote a work environment that leads to compliance with
all laws and better decision making.
GOALS AND OBJECTIVES
The goals and objectives of the City Secretary's Department are to provide the
following services for the City of Schertz:
• Public Information requests.
• Agendas and minutes for public meetings.
• Ordinances and resolutions.
• Election administration.
• Publication of legal notices.
• Alcohol permits for businesses.
• Provides for the identification, maintenance, retention, security, electronic
storage, disposition, and preservation of City records.
• Administer oaths.
• Attest contracts, assessment of certificates, and other legal instruments
when executed by officers of the City of Schertz.
• Proclamations from the Mayor's Office.
• Perform such other duties as may be required of the City Secretary by the
City Charter, the City Council, City Management, and state law.
51
CITY SECRETARY
DEPARTMENT DESCRIPTION
The City Secretary's Department is responsible for providing service in a manner
that merits the highest degree of public confidence in providing information to the
City Council, City staff, general public, candidates, voters, and the media in order
to promote a work environment that leads to compliance with all laws and better
decision - making. We apply creativity and innovation to the organizational
structure and in the delivery of public services.
The City Secretary's Department supports, facilitates and strengthens the City of
Schertz governmental process by recording all laws, resolutions, and ordinances
approved by the City Council, preparing City Council agendas and giving notice
of such meetings, countersigning or notarizing, as applicable, all contracts,
commissions, and licenses, providing public information according to state
guidelines, providing continuity for the City of Schertz government by recording
its legislative actions, both contemporary and archival, and serving as historian
for the City, safeguarding and enriching the municipal election and records
management processes, and assisting the City Council in fulfilling their goals.
ORGANIZATIONAL CHART
CITY SECRETARY
2012 -13
2013 -14
2014 -15
City Secretary
1
1
1
Deputy City Secretary
1
1
1
TOTAL POSITIONS
2
2
2
52
CITY SECRETARY
PERFORMANCE INDICATORS
Ordinances Passed and Processed
2012 -13
2013 -14
2014 -15
Workload
Actual
Estimated
Budget
Ordinances Passed and Processed
34
59
60
Resolutions Passed and Processed
121
112
115
Council Meetings Attended
50
50
50
Open Records
419
456
465
Ordinances & Resolutions Executed within 72
hours of Council Meeting
2012 -13
2013 -14
2014 -15
Efficiency
Actual
Estimated
Budget
Ordinances & Resolutions Executed within 72
hours of Council Meeting
98%
98%
98%
Documents completed, signed, scanned
Actual
Estimated
Budget
within 48 hours of council approval
94%
94%
95%
Council meeting minutes transcribed within 48
0
150
150
hours following Council meeting
100%
100%
100%
Agendas available to citizens within legally
$189,876
$179,287
$187,617
required timeframe - Posted on website
100%
100%
100%
Alcohol permits processed within the month of
expiration
96%
98%
98%
Personnel
2012 -13
2013 -14
2014 -15
Budget
Actual
Estimated
Budget
Personnel
$148,708
$160,766
$167,772
Supplies
675
800
1,200
City Support Services
7,088
9,576
9,700
Operations Support
0
150
150
Staff Support
4,568
7,000
8,795
Total
$189,876
$179,287
$187,617
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2014 -15 Budget will increase by 4.6% from the FY 2013 -14 year end
estimates. This increase is due to the annual merit and other personnel related
expenses.
53
B-25-2014 02:23 PM
101 - GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
PAGE
(-------- - - - - -- 2013 -2014 ---------- - - - - -H -- - - - - -- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
CITY SECRETARY
Personnel Services
164 - 511110 Regular
124,430
110,718
125,845
93,679
118,569
123,667
164 - 511180 LTD
375
342
390
301
368
383
164 - 511210 Longevity
1,615
1,867
2,318
1,100
1,100
1,352
164 - 511310 FICA - Employer
8,769
7,902
9,804
7,137
9,248
9,564
164 - 511350 TMRS- Employer
19,646
17,606
20,160
15,422
19,016
20,294
164 - 511410 Health - Employer
11,309
10,055
12,283
10,134
12,287
12,287
164 - 511500 Workers' Compensation
189
218
231
178
178
225
TOTAL Personnel Services
166,334
148,708
171,031
127,952
160,766
167,772
Supplies
164 - 521100 Office Supplies
1,000
675
1,200
532
800
1,200
TOTAL Supplies
1,000
675
1,200
532
800
1,200
City Support Services
164- 532700 Records Management
2,607
7,088
9,600
9,576
9,576
9,700
TOTAL City Support Services
2,607
7,088
9,600
9,576
9,576
9,700
Utility Services
Operations Support
164 - 534200 Printing 6 Binding
0
0
150
50
150
150
TOTAL Operations Support
0
0
150
50
150
150
Staff Support
164 - .535100 Uniforms
58
0
100
0
100
100
164 - 535300 Memberships
426
600
645
597
645
645
164- 535400 Publications
139
150
250
104
250
250
164- 535500 Training /Travel
6,770
3,818
6,900
3,613
7,000
7,800
TOTAL Staff Support
7,394
4,568
7,895
4,314
7,995
8,795
Professional Services
Maintenance Services
Operating Equipment
Capital Outlay
TOTAL CITY SECRETARY 177,335 161,039 189,876 142,424 179,287 187,617
54
DEPARTMENT: 167 NON - DEPARTMENTAL
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
This department accounts for expenses and payments that are not specific to an
individual function /department. Items in this department include audit cost, city
insurance, appraisal district contracts, and emergency medical services.
City Support Services
2012 -13
2013 -14
2014 -15
Budget
Actual
Estimate
Budget
City Support Services
$352,632
$417,243
$860,000
Operations Support
135,013
127,000
141,500
Staff Support
13
340
150
City Assistance
671,154
993,665
1,243,779
Professional Services
94,196
140,350
262,400
Fund Charges /Transfers
169,196
475,000
203,000
Operating Equipment
269
1,955
50,000
Total
$1,422,472
$2,155,553
$2,760,829
Ia: Z9Zr]: 7_1L Y,W W"t IIaLWAI Is] ►I_1►1O7s1ki /_W,&*i6*1
The FY 2014 -15 Budget increases 28.1% from the FY 2013 -14 year end
estimates. This increase sets the contingency account to $180,000 or about
0.8% of the overall General Fund budget and takes into account upcoming
property tax reimbursements required by incentive agreements between the City
and new businesses. The increase also allows the City to address additional
priorities. In FY 2013 -14 the City was able to fund repairs to the Recreation
Center. In FY 2014 -15 funding is appropriated to repair leaks at Fire Station #2
and the Administration building and to contract an engineer to provide an
executable solution for the water runoff in the Administration Building parking lot.
A priority raised by Citizens in the Community Pre - budget meetings is to design
FM 1518 for increased traffic demands. A study on FM 1518 is funded which will
provide a long term look at what needs to be done to accommodate this growth.
Another increase is to provide funding to finish the Compensation Study and to
act on the first phase of this study. Due to a growing number of employees and
the age of existing workstations, a budget allowance has been included for
reconfiguration of workstations for better efficiency.
55
8 -25 -2014 02:23 PM
101 - GENERAL, FUND
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
(-------- - - - - -- 2013 -2014
2011 -2012 2012 -2013 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
PAGE
------------ )(-------- 2014 -2015 --
PROJECTED CITY ADMIN. ADO
YEAR END RECOMMENDED BU
NONDEPARTMENTAL
Supplies
167 - 521000 Operating Supplies
201
0
0
0
0
0
TOTAL Supplies
201
0
0
0
0
0
City Support Services
167- 532200 County Appraisal District
145,091
175,605
180,000
114,825
165,232
210,000
167 - 532500 City Insurance - Commercial
126,002
129,411
135,000
153,712
153,500
170,000
167- 532900 Contingencies
18,413
47,616
98,511
4,158
98,511
180,000
167 - 532901 Contingencies -Act on Study
0
0
0
0
0
300,000
TOTAL City Support Services
289,505
352,632
413,511
272,695
417,243
860,000
Utility Services
Operations Support
167 - 534000 Postage
33,630
13,938
8,000
691
5,000
12,000
167 - 534300 Equipment Maint - Copiers
126,351
121,075
120,000
116,799
122,000
122,000
167- 534500 Memberships - Organizations
0
0
0
0
0
7,500
167 - 534600 Annexation Costs
1,045
0
0
0
0
0
TOTAL Operations Support
161,026
135,013
128,000
117,490
127,000
141,500
Staff Support
167- 535500 Training /Travel
97
13
100
140
140
150
167 - 535510 Meeting Expenses
0
0
0
200
200
0
TOTAL Staff Support
97
13
100
340
340
150
City Assistance
167- 537100 Medical Services -EMS Contract
384,188
395,830
395,830
420,915
395,830
433,542
167 - 537450 Tax Reimbursements /Abatements
96,973
275,324
597,836
478,906
597,835
810,237
TOTAL City Assistance
481,161
671,154
993,666
899,821
993,665
1,243,779
Professional Services
167- 541300 Other Consl /Prof Services
40,395
48,802
170,000
4,450
86,950
190,000
167 - 541400 Auditor /Accounting Service
20,995
10,700
30,000
6,225
20,000
30,000
167- 541500 State /County Admin Fees
35
3,266
4,000
596
4,000
4,000
167- 541502 Cost of Bond Issuance
100
0
150
0
150
150
167 - 541600 Misc Bank Charges
359
553
1,000
377
750
750
167- 541650 Investment Management Fee
3,318
3,331
3,500
2,231
3,500
3,500
167 - 541800 Credit Card Service Fee
23,098
27,544
25,000
22,760
25,000
34,000
TOTAL Professional Services
88,300
94,196
233,650
36,638
140,350
262,400
56
8 -25 -2014 02:23 PM
101 - GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
(-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
Fund Charges /Transfers
167 - 548000 Transfer Out
63,270
165,000
475,000
0
475,000
150,000
167 - 548106 Transfer To Special Event Fd
0
0
0
0
0
53,000
167 - 548700 Bad Debt Expense
0
4,196
0
0
0
0
TOTAL Fund Charges /Transfers
63,270
169,196
475,000
0
475,000
203,000
Maintenance Services
Operating Equipment
167 - 571000 Furniture 6 Fixtures
0
269
0
0
0
50,000
167 - 571500 Operating Equipment
0
0
0
1,955
1,955
0
TOTAL Operating Equipment
0
269
0
1,955
1,955
50,000
Capital Outlay
167 - 581800 Other Equipment
204,762
0
0
0
0
0
TOTAL. Capital Outlay
204,762
0
0
0
0
0
TOTAL NONDEPARTMENTAL 1,288,323 1,422,472 2,243,927 1,328,940 2,155,553 2,760,829
57
THIS PAGE INTENTIONALLY LEFT BLANK
58
DEPARTMENT: 170 PUBLIC AFFAIRS
FUND: 101 GENERAL FUND
VISION STATEMENT
To promote a positive City image and foster a sense of community through
events, venues and products.
MISSION STATEMENT
The purpose of the Public Affairs Department is to keep internal and external
audiences informed about city events, activities, policies, ordinances, leadership
focus, economic growth and development, and other issues of public interest;
and to promote a positive city image through development and release of
professional products to news media outlets.
GOALS AND OBJECTIVES
• To be the primary source of information for all current and potential
residents and existing businesses in the Schertz sphere of influence.
• Promote city activities /festivals throughout the region and the State of
Texas.
• Disseminate information to residents and the media during emergency
and non - emergency situations efficiently.
59
PUBLIC AFFAIRS
DEPARTMENT DESCRIPTION
Publish and distribute Schertz Magazine to over 12,000 households and area
businesses; produce, coordinate, or promote all City events and activities,
including: Sweetheart Court, Festival of Angels, 4th of July Jubilee, SchertzFest,
Wilenchik Walk, Doggie Dash, Employee Remembrance Day, and other City
programs. Public Affairs handles advertising and promotion of events held in
Schertz, the production of television commercials, radio spots, print ads, press
releases, email blasts, website and electronic sign ad creation and posting, and
award submissions. This office creates photographic /video /audio recording of
City events and activities, designs city brochures, documents, hiring packets,
graphics, logos, plaques, trophies, proclamations, etc. The Public Affairs
Department serves an internal audience of employees elected and appointed
officials, as well as an estimated city population of 35,000.
ORGANIZATIONAL CHART
PUBLIC AFFAIRS
2012 -13
2013 -14
2014 -15
Public Affairs Director
1
0
0
Senior Administrative Assistant
1
0
0
Office Manager
1
1
1
Events Coordinator
1
0
0
Communications Manager
0
1
1
Events Specialist
0
1
1
Events Manager
0
1
1
TOTAL POSITIONS
4
4
4
60
PUBLIC AFFAIRS
PERFORMANCE INDICATORS
Press Inquiries N/A 8 15
City Sponsored Events 8 11 13
Marketing Materials Produced 13 7 8
Website Postings 800 800 800
2012 -13
2013 -14
2014 -15
Workload /Output Measures
Actual
Estimate
Budget
Press Inquiries N/A 8 15
City Sponsored Events 8 11 13
Marketing Materials Produced 13 7 8
Website Postings 800 800 800
Average cost per Advertising Run outside of
the magazine
Average Amount of Dollars Raised for
Events, per FTE
$1,200 $1,300 $2,500
$7,500 $9,000 $4,500
2012 -13
2013 -14
2014 -15
Efficiency
Actual
Estimate
Budget
Average cost per Advertising Run outside of
the magazine
Average Amount of Dollars Raised for
Events, per FTE
$1,200 $1,300 $2,500
$7,500 $9,000 $4,500
Non - Magazine Advertisements
12 12 8
2012 -13
2013 -14
2014 -15
Effectiveness
Actual
Estimate
Budget
Non - Magazine Advertisements
12 12 8
Personnel
2012 -13
2013 -14
2014 -15
Budget
Actual
Estimate
Budget
Personnel
$240,523
$214,895
$257,970
Supplies
3,021
3,500
3,500
Operations Support
28,083
24,642
27,100
Staff Support
3,101
5,040
5,150
Professional Services
0
14,040
14,500
Operating Equipment
0
3,100
0
Total
$274,729
$265,217
$308,220
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2014 -15 Budget will be increased by 16.2% from the FY 2013 -14 year
end estimates. This increase is due to the full year funding of the new Events
specialist position. This position will be reimbursed by 50% from the Hotel /Motel
Tax Fund.
61
8 -25 -2014 02:23 PM
101 - GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
PUBLIC AFFAIRS
Personnel Services
170 - 511110 Regular
170 - 511120 Overtime
170 - 511180 LTD
170 - 511210 Longevity
170 - 511240 Allowances
170 - 511310 FICA - Employer
170 - 511350 TMRS- Employer
170- 511410 Health - Employer
170 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
170 - 521010 Operating Supplies- Events
170 - 521100 Office Supplies
TOTAL Supplies
Operations Support
170 - 534000 Postage
170 - 534100 Advertising
170 - 534200 Printing 6 Binding
TOTAL Operations Support
Staff Support
170 - 535100 Uniforms
170 - 535300 Memberships
170 - 535400 Publications
170 - 535500 Training /Travel
170- 535510 Meeting Expenses
TOTAL Staff Support
Professional Services
170 - 541300 Other /Consl /Prof Services
170 - 541355 Design Services
TOTAL Professional Services
Operating Equipment
170 - 571000 Furniture 6 Fixtures
170 - 571500 Operating Equipment
TOTAL Operating Equipment
TOTAL PUBLIC AFFAIRS
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
PAGE
(-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
203,297
176,126
150,562
107,281
153,562
183,802
0
0
1,000
359
1,000
1,000
623
463
466
344
466
570
1,010
2,684
3,313
2,400
2,400
2,866
3,000
462
3,000
0
0
0
15,745
13,590
11,848
8,324
11,848
14,357
32,146
28,282
24,344
17,883
24,344
30,463
21,732
18,559
20,982
15,202
20,982
24,574
181
358
385
293
293
338
277,733
240,523
215,900
152,085
214,895
257,970
360
1,865
1,900
1,250
2,000
2,000
2,440
1,156
1,500
963
1,500
1,500
2,800
3,021
3,400
2,213
3,500
3,500
32
63
142
97
142
100
17,364
22,362
19,908
5,290
17,500
20,000
13,254
5,658
7,000
4,778
7,000
7,000
30,650
28,083
27,050
10,165
24,642
27,100
0
0
100
0
100
150
568
900
840
608
840
600
257
13
500
0
300
600
2,267
1,737
2,800
1,192
2,800
2,800
493
452
1,000
901
1,000
1,000
3,585
3,101
5,240
2,700
5,040
5,150
0
0
4,040
0
4,040
4,500
0
0
10,960
4,290
10,000
10,000
0
0
15,000
4,290
14,040
14,500
0
0
3,000
0
3,000
0
0
0
100
100
100
0
0
0
3,100
100
3,100
0
314,768 274,729
62
269,690 171,553 265,217
308,220
DEPARTMENT: PUBLIC AFFAIRS DEPARTMENT
DIVISION: 171 RECORDS MANAGEMENT
FUND: 101 GENERAL FUND
VISION STATEMENT
Under the supervision of the Chief of Staff, this department is responsible for the
coordination of an effective and efficient records management system.
MISSION STATEMENT
To provide for efficient, economical and effective controls over the creation,
distribution, organization, maintenance, use, and disposition of municipal records
through a comprehensive system of integrated procedures for the management
of records from their creation to their ultimate disposition, consistent with the
requirements of the Local Government Records Act and accepted records
management practice.
[Cloy_TWIF_1► I exel *1 X0I VI *'
• Scan permanent documents.
• Destroy records that meet retention.
• Continue to locate historical documents for electronic storage.
63
RECORDS MANAGEMENT
DEPARTMENT DESCRIPTION
The Records Management Division performs the following functions:
• Scan permanent and historical documents to store as electronic
documents.
• Destroy records that meet the requirements of the records retention
schedule.
• Identify historical documents.
• Provide stored records upon request to departments.
• Maintain inventories of records stored offsite and onsite.
• Conduct research for departments.
ORGANIZATION CHART
RECORDS MANAGEMENT
2012 -13
2013 -14
2014 -15
Records Management Coordinator 1
1
1
1
TOTAL POSITIONS
1
1
1
64
RECORDS MANAGEMENT
PERFORMANCE INDICATORS
Number of Documents scanned
2012 -13
2013 -14
2014 -15
Workload /Output
Actual
Estimate
Budget
Number of Documents scanned
28,705*
13,500*
13,500*
Number of boxes stored offsite
298
239
239
Number of boxes inventoried
165
100
150
Number of cubic feet of documents
12,443
10,200
10,000
destroyed (pounds)
360
0
0
Digitize Public Work Plans (pages)
7,500
2,500
2,500
Digitize Commercial Plans (pages)
5,166
5,000
5,000
*Scanned by Records Management
and other Departments
Personnel
2011 -12
2012 -13
2013 -14
Budget
Actual
Estimate
Budget
Personnel
$48,000
$49,763
$51,106
Supplies
41
300
400
Staff Support
1,231
1,286
1,750
Professional Services
11,248
4,513
10,000
Operating Equipment
360
0
0
Total
$605879
$55,862
$63,256
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2014 -15 Budget increases by 13.2% from the FY 2013 -14 year end
estimates. This change is related to additional scanning and shredding planned
by working in coordination with other departments to identify the applicable
records.
65
B-25-2014 02:23 PM
101 - GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
2011 -2012
ACTUAL
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
(-------- - - - - -- 2013 -2014 -
2012 -2013 CURRENT Y -T -D
ACTUAL BUDGET ACTUAL
PAGE
----- - - - - -H -- - - - - -- 2014 -2015 --
PROJECTED CITY ADMIN. ADO
YEAR END RECOMMENDED BU
RECORDS MANAGEMENT
Personnel Services
171 - 511110 Regular
33,523
32,961
33,522
26,010
33,522
34,193
171 - 511120 Overtime
0
84
500
0
500
500
171 - 511180 LTD
101
102
104
87
104
106
171 - 511210 Longevity
946
1,078
1,210
1,210
1,210
1,464
171 - 511310 FICA - Employer
2,579
2,517
2,695
2,027
2,695
2,766
171 - 511350 TMRS- Employer
5,377
5,331
5,542
4,426
5,542
5,869
171 - 511410 Health - Employer
5,655
5,868
6,141
5,067
6,141
6,143
171 - 511500 Workers* Compensation
50
60
63
49
49
65
TOTAL Personnel Services
48,230
48,000
49,777
38,876
49,763
51,106
Supplies
171 - 521000 Operating Supplies
134
0
200
0
100
200
171 - 521100 Office Supplies
126
41
200
128
200
200
TOTAL Supplies
259
41
400
128
300
400
Utility Services
Operations Support
Staff Support
171- 535100 Uniforms
90
0
100
91
91
100
171 - 535300 Memberships
85
90
260
95
95
150
171 - 535500 Training /Travel
935
1,141
1,500
878
1,100
1,500
TOTAL Staff Support
1,110
1,231
1,860
1,064
1,286
1,750
Professional Services
171 - 541310 Contractual Services
7,004
11,248
17,000
3,140
4,513
10,000
TOTAL Professional Services
7,004
11,248
17,000
3,.140
4,513
10,000
Operating Equipment
171 - 571300 Computer 6 Periphe. < $5000
0
360
0
0
0
0
TOTAL Operating Equipment
0
360
0
0
0
0
TOTAL RECORDS MANAGEMENT 56,603 60,879 69,037 43,207 55,862 63,256
66
DEPARTMENT: PUBLIC AFFAIRS
DIVISION: 172 SCHERTZ MAGAZINE
FUND: 101 GENERAL FUND
VISION STATEMENT
To become Schertz' primary source of information for all current and potential
residents and existing businesses; with an evolving goal of expanding
information dissemination beyond traditional means.
MISSION STATEMENT
Established in its current format in 2008, Schertz Magazine is an informational
tool aimed at providing internal and external audiences information about city
events, activities, policies, ordinances, economic growth and development, and
other issues of public interest, and to promote a positive city image through
development and release of professional products to news media outlets.
GOALS AND OBJECTIVES
• Schertz Magazine will continue to explore new revenue streams in order
to provide superior information to readership.
• Inform our audience about City initiatives throughout this region of the
State of Texas.
• Promote City activities, educate the public, and enhance a positive City
image.
DEPARTMENT DESCRIPTION
Publication and distribution of Schertz Magazine to more than 13,000 households
and businesses, including: writing of articles, photography, graphic design and
layout, sales, advertising design, marketing, copy editing, billing, and collections;
distribution of copies to staff and select pick -up locations across the city. Promote
all City events and activities, including: Festival of Angels, 4th of July Jubilee,
Wilenchik Walk, SchertzFest, Absolute Jazz, Doggie Dash, and other City
programs. Schertz Magazine will involve governmental and non - governmental
entities and individuals in the collection, packaging, and distribution of
information that is important to the whole community.
67
SCHERTZ MAGAZINE
ORGANIZATIONAL CHART
Schertz Magazine
2012 -13
2013 -14
2014 -15
Publications Editor
1
1
1
Account Manager
1
1
1
TOTAL POSITIONS
2
2
2
PERFORMANCE INDICATORS
Number of Staff, FTE (Full Time
Equivalents)
Number of potential advertisers
approached
Number of customers served (advertisers)
Number of Magazines Printed
68
2 2 2
525 N/A 250
88 90 100
168,000 180,000 180,000
2012 -13
2013 -14
2014 -15
Workload /Output Measures
Actual
Estimate
Budget
Number of Staff, FTE (Full Time
Equivalents)
Number of potential advertisers
approached
Number of customers served (advertisers)
Number of Magazines Printed
68
2 2 2
525 N/A 250
88 90 100
168,000 180,000 180,000
SCHERTZ MAGAZINE
Total Schertz Magazine Articles /Ads/
Photographs Produced
2012 -13
2013 -14
2014 -15
Efficiency Measures
Actual
Estimate
Budget
Total Schertz Magazine Articles /Ads/
Photographs Produced
627
594
614
Customer Service / Retention Hours per
Actual
Estimate
Budget
FTE (Advertisers)
160
N/A
N/A
Percentage of Magazine Contracted
58%
53%
53%
Hours Contracted for Magazine Production
275,400
238,200
253,500
(Writing, Ad Design, Photography, Layout,
9,250
10,000
10,000
Graphics)
1,700
N/A
N/A
Schertz Magazine Ad revenue
City Sponsored /Non - Revenue
$230,247 $220,000 $220,000
$27,900 $30,000 $30,000
2012 -13
2013 -14
2014 -15
Effectiveness
Actual
Estimate
Budget
Schertz Magazine Ad revenue
City Sponsored /Non - Revenue
$230,247 $220,000 $220,000
$27,900 $30,000 $30,000
Personnel Services
2012 -13
2013 -14
2014 -15
Budget
Actual
Estimate
Budget
Personnel Services
$132,286
$133,149
$137,208
Supplies
200
200
200
Operations Support
23
50
100
Staff Support
771
1,483
3,000
Professional Services
275,400
238,200
253,500
Fund Charges /Transfers
9,250
10,000
10,000
Operating Equipment
0
500
600
Total
$417,930
$383,582
$404,608
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2014 -15 Budget will increase by 5.5% of the FY 2013 -14 year end
estimates. This increase is due to the estimated increase in printing costs.
69
B-25-2014 02:23 PM
101 - GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
(-------- - - - - -- 2013 -2014 -
2011 -2012 2012 -2013 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
PAGE
---------- )(-------- 2014 -2015 --
PROJECTED CITY ADMIN. ADO
YEAR END RECOMMENDED BU
SCHERTZ TALES MAGAZINE
Personnel Services
172- 511110 Regular
90,746
90,811
91,887
71,097
91,887
93,726
172 - 511180 LTD
295
298
285
243
285
291
172- 511210 Longevity
390
630
870
870
870
1,110
172 - 511240 Allowances
6,000
6,000
6,000
4,846
6,000
6,000
172 - 511310 FICA - Employer
7,379
7,406
7,096
5,733
7,096
7,255
172 - 511350 TMRS- Employer
15,149
15,238
14,591
12,472
14,591
16,368
172 - 511410 Health - Employer
11,309
11,736
12,283
10,134
12,283
12,287
172 - 511500 Workers' Compensation
144
168
167
137
137
171
TOTAL Personnel Services
131,413
132,286
133,179
105,532
133,149
137,208
Supplies
172- 521100 Office Supplies
176
200
200
74
200
200
TOTAL Supplies
176
200
200
74
200
2.00
Operations Support
172 - 534000 Postage
0
23
200
0
50
100
TOTAL Operations Support
0
23
200
0
50
100
Staff Support
172 - 535100 Uniforms
0
41
100
0
100
100
172 - 535300 Memberships
275
153
405
283
283
400
172 - 535500 Training /Travel
0
0
0
0
0
1,000
172 - 535510 Meeting Expenses
974
577
1,500
543
1,100
1,500
TOTAL Staff Support
1,249
771
2,005
826
1,483
3,000
Professional Services
172 - 541305 Prof Services - Writers /Photogr
13,925
12,200
14,000
8,130
12,200
14,000
172 - 541350 Printing Services
113,063
132,016
105,000
57,715
95,000
105,000
172 - 541355 Design Services
117,735
98,479
100,000
78,299
90,000
93,000
172 - 541360 Postage Services
42,171
31,305
40,000
30,318
40,000
40,000
172- 541365 Delivery Services
0
1,400
1,500
0
1,000
1,500
TOTAL Professional Services
286,894
275,400
260,500
174,462
238,200
253,500
Fund Charges /Transfers
172- 548700 Bad Debt Expense
0
9,250
10,000
0
10,000
10,000
TOTAL Fund Charges /Transfers
0
9,250
10,000
0
10,000
10,000
Operating Equipment
172 - 571310 Computer Software
0
0
600
455
500
600
TOTAL Operating Equipment
0
0
600
455
500
600
TOTAL SCHERTZ TALES MAGAZINE 419,732 417,930 406,684 281,349 383,582 404,608
70
DEPARTMENT: 173 ENGINEERING
FUND: 101 GENERAL FUND
VISION STATEMENT
The Department of Engineering, in cooperation with other City departments, and
with the input and participation of the community, will allow the City of Schertz to
develop to its full potential supported by a strong backbone of well designed,
well- constructed, sustainable infrastructure.
MISSION STATEMENT
The mission of the Department of Engineering is to facilitate responsible
stewardship of the community's natural resources and physical assets by
providing support wherever needed. Engineering collaborates with Public
Works, Development Services, other City departments, citizens, developers, and
other governmental agencies in order to effectively plan and implement
infrastructure improvement and development for the organized growth of the
City.
DEPARTMENT DESCRIPTION
The Engineering Department serves as technical advisor to the City Manager,
City Council, Executive Staff, and other City departments. Engineering is
responsible for the development and implementation of the Capital Improvement
Program. That responsibility includes the development and maintenance of
infrastructure master plans; the prioritization of projects; the identification and
procurement of project funding; and the management of the design and
construction of necessary infrastructure.
The Engineering Department reviews applications for public and private land
development for conformance with adopted engineering standards, policies,
codes, and infrastructure master plans.
The Engineering Department maintains standard construction details, technical
specifications, and design guidelines.
The Transportation Safety Advisory Commission (TSAC) is staffed by the
Engineering Department. TSAC is a Commission that hears citizen input and
makes recommendations to City Council regarding traffic issues throughout the
City.
71
ENGINEERING
ORGANIZATIONAL CHART
ENGINEERING
2012 -13
2013 -14
2014 -15
City Engineer
1
1
1
Assistant City Engineer
*1
0
0
Staff Engineer
0
1
1
Graduate Engineer
1
1
1
TOTAL POSITIONS
3
3
3
*Position was unfunded.
I_[91019] ►vi I : a &I :I Lvi 14 ki 11 &y_1► I oZeley-A W"I
FY 2013 -2014 Accomplishments
• Along with Public Works Department, successfully managed the following
Capital Improvement Projects:
• Lazy Oak (Bond)
• Ware- Seguin Road (Bond)
• Lower - Seguin Road Improvements (Bond)
• Borgfeld Drainage Remediation (Drainage Fund)
• Pickrell Park Sidewalk (CDBG /Parks)
• David Lacks Boulevard Extension (Economic Development)
• Town Creek Wastewater Phase 3 (Bond) - ongoing
• Entered into three -year, extendable agreements with four professional
engineering firms for on -call engineering services
• Began update of City's Master Thoroughfare Plan and worked toward
establishment of Transportation Impact Fee Program
72
ENGINEERING
• Renewed Stormwater Management Plan General Permit (required every
five years)
• Supported TXDoT in order to secure $2.85 million funding for sidewalks
on FM 3009
• Developed comprehensive 10 -year Capital Improvement Program
including water, wastewater, drainage, roadway, and facilities projects.
• Worked with Information Technology Department to develop user - friendly,
helpful Engineering Department web page
• Completed engineering review of multiple subdivision and site
development projects
FY 2014 -2015 Goals
• Successfully manage Capital Improvement Projects in order to meet or
exceed deadline and budget criteria.
• Finalize establishment and implement Transportation Impact Fee Program
• Begin update of Water and Wastewater Impact Fee Study
• Establish Master Drainage Plan
• Maintain efficiency with review of private development application and
construction review
• Assist Public Works Department with application for and implementation of
participation in the FEMA Community Rating System
• Review and assess standard construction details and specifications for
potential improvement
73
ENGINEERING
PERFORMANCE INDICATORS
*Data not tracked historically— value is
estimated.
2012 -13
2013 -14
2014 -15
Workload /Output Measures
Actual
Estimate
Budget
Capital Improvement Projects (number)
11
12
15
Capital Improvement Project Construction
- - --
$1,290,000
$1,400,000
Expenditures
195
0
0
Grading and Clearing Permits Issued
22
27
25
Grading and Clearing Permits Active
- - --
26*
20
(Average Monthly Concurrent Maximum)
292
8,000
600
Grading and Clearing Permits Active
20*
28
25
(Concurrent Maximum)
Grading and Clearing Permits Issued —
410
400
400
acreage
Number of Non - Construction Plan Reviews
(includes master plans, plats, site plans,
- - --
40*
50
etc.)
Residential Subdivision Construction —
10
10
9
number of projects
Residential Subdivision Construction —
- - --
$4,780,000*
$4,750,000
dollar value of public improvements
Commercial Subdivision Construction —
9
18
15
number of projects
Commercial Subdivision Construction —
- - --
$91,000*
$100,000
dollar value of public improvements
*Data not tracked historically— value is
estimated.
Personnel
2012 -13
2013 -14
2014 -15
Budget
Actual
Estimate
Budget
Personnel
122,200
231,837
282,558
Supplies
643
1,100
1,300
City Support Services
0
1,380
1,500
Utility Services
788
1,400
1,498
Operations Support
195
0
0
Staff Support
1,598
8,580
10,512
Professional Services
79,000
43,000
38,800
Operating Equipment
292
8,000
600
Total
$204,717
$295,297
$336,768
74
ENGINEERING
PROGRAM JUSTIFICATION AND ANALYSIS
The overall budget for the Engineering Department increases 14.0% from FY
2013 -2014 year end estimates as a result of full year funding of the new
Engineer position authorized at mid -year.
75
B-25-2014 02:23 PM
101 - GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
ENGINEERING
Personnel Services
173 - 511110 Regular
173 - 511120 Overtime
173- 511180 LTD
173 - 511210 Longevity
173 - 511310 FICA - Employer
173 - 511350 TMRS- Employer
173 - 511410 Health- Employer
173 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
173 - 521100 Office Supplies
173- 521300 Motor Vehicle Supplies
TOTAL Supplies
City Support Services
173 - 532400 Computer Fees S Licenses
TOTAL City Support Services
Utility Services
173 - 533500 Vehicle Fuel
TOTAL Utility Services
Operations Support
173 - 534100 Advertising
TOTAL Operations Support
Staff Support
173- 535100 Uniforms
173 - 535300 Memberships
173- 535400 Publications
173 - 535500 Training /Travel
173 - 535600 Professional Certification
TOTAL Staff Support
Professional Services
173 - 541100 Engineering Services
173 - 541300 Other Professional Services
173- 541310 Prof Svcs- Engineer Consulting
173 - 541500 Surveying Service
TOTAL Professional Services
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
PAGE
(-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
53,463
88,487
174,610
93,637
174,910
211,840
0
205
0
0
0
0
154
263
542
264
542
657
3,016
4,871
380
250
380
530
4,296
7,152
13,386
6,778
13,386
16,246
8,970
14,843
27,533
14,920
27,533
34,473
663
6,082
14,843
10,315
14,843
18,430
246
297
272
243
243
382
70,808
122,200
231,566
126,407
231,837
282,558
839
245
1,083
0
0
475
0
0
193
130
184
0
0
507
76,882
9,165
5,275
0
91,322
643
1,000
553
1,000
1,200
0
100
14
100
100
643
1,100
567
1,100
1,300
0
1,380
263
1,380
1,500
0
1,380
263
1,380
1,500
788
1,400
524
1,400
1,498
788
1,400
524
1,400
1,498
195 0
195 0
0
700
616
2,670
571
500
411
4,040
0
670
1,598
8,580
78,476
30,000
524
3,000
0
0
0
10,000
79,000
43,000
76
0
0
0
0
0
0
89
700
1,015
750
2,670
2,040
0
500
500
305
4,040
6,072
283
670
885
1,426
8,580
10,512
11,671
30,000
25,000
0
3,000
13,800
0
0
0
0
10,000
0
11,671
43,000
38,800
B-25-2014 02:23 PM
101 - GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
PAGE
(-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
Maintenance Services
173 - 551800 Other Maintenance Agreements
3,345
0
0
0
0
0
TOTAL Maintenance Services
3,345
0
0
0
0
0
Rental /Leasing
Operating Equipment
173 - 571000 Furniture & Fixtures
0
0
6,000
2,002
6,000
600
173- 571200 Vehicle & Access. Less $5,000
2,193
0
0
0
0
0
173 - 571300 Computer & Periphe. < $5000
2,368
292
2,000
0
2,000
0
TOTAL Operating Equipment
4,561
292
8,000
2,002
8,000
600
Capital Outlay
173 - 581200 Vehicles & Access. OVER $5,00
23,714
0
0
0
0
0
TOTAL Capital Outlay
23,714
0
0
0
0
0
TOTAL ENGINEERING
195,816
204,717
295,026
142,860
295,297
336,768
77
THIS PAGE INTENTIONALLY LEFT BLANK
78
DEPARTMENT: 174 GEOGRAPHIC INFORMATION
SYSTEMS (GIS)
FUND: 101 GENERAL FUND
VISION STATEMENT
The GIS Department will furnish a gateway to prompt, effective and essential
geographic knowledge.
MISSION STATEMENT
Create, manage and maintain a robust geospatial platform that is accurate,
reliable and easily accessible. Integrate the City's existing geographic data with
new information to provide timely and dependable mapping products.
GOALS AND OBJECTIVES
• Promote the use of geographic data within the city and provide support
and training to fully utilize the information and software.
• Provide an interactive web mapping application accessible both internally
and externally.
• Design and Implement mobile applications for City Departments
leveraging existing databases with GIS data.
• Continue to improve web application and database management expertise
• Continuing maintenance of the Regional Computer Aided Dispatch and
Records Management project to enhance Police /Fire /Emergency Medical
Services dispatching.
• Provide new physical addresses in support of the Development Services
Department.
• Establish and refine data standards to aid data management and
deployment.
79
GIS
DEPARTMENTAL DESCRIPTION
Designs, implements, and manages the City's geographic information system.
Train staff to better understands and utilize current technology.
ORGANIZATIONAL CHART
GIS
2012 -13
2013 -13
2014 -15
GIS Coordinator
1
1
1
GIS Specialist
1
1
1
TOTAL POSITIONS
2
2
2
PERFORMANCE INDICATORS
Work orders processed, per month
2012 -13
2013 -14
2014 -15
Workload /Output
Actual
Estimate
Budget
Work orders processed, per month
35
30
36
Document pages created, per month
45
40
70
Property attributes updated per month
225
300
250
Hours per work order
Remaining non - updated data
0
7.7 8.0 7.0
18% 16% 10%
2012 -13
2013 -14
2014 -15
Efficiency
Actual
Estimate
Budget
Hours per work order
Remaining non - updated data
0
7.7 8.0 7.0
18% 16% 10%
GIS
Mobile applications deployed to City
departments 0 0 1
Map request turnaround time, days 7 7 7
New subdivision addressing turnaround
time, days 14 14 14
2012 -13
2013 -14
2014 -15
Effectiveness
Actual
Estimate
Budget
Mobile applications deployed to City
departments 0 0 1
Map request turnaround time, days 7 7 7
New subdivision addressing turnaround
time, days 14 14 14
Personnel
Supplies
Staff Support
Professional Services
Rental /Leasing
Operating Equipment
Total
$128,654 $130,952 $135,495
1,415 2,855 2,910
1,781 5,000 5,235
307 0 0
0 3,805 3,805
0 0 7350
$132,157 $142,612 $154,795
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2014 -15 Budget increases by 8.5% from the FY 2013 -14 year end
estimates. This increase is due to the purchase of a laminator and a replacement
printer. The laminator will be able to protect documents that are used in the field
increasing effectiveness and efficiency. The current printer is aging, printing slowly
and is prone to jams. The replacement printer will still be shared with neighboring
departments.
F-1
2012 -13
2013 -14
2014 -15
Budget
Actual
Estimate
Budget
Personnel
Supplies
Staff Support
Professional Services
Rental /Leasing
Operating Equipment
Total
$128,654 $130,952 $135,495
1,415 2,855 2,910
1,781 5,000 5,235
307 0 0
0 3,805 3,805
0 0 7350
$132,157 $142,612 $154,795
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2014 -15 Budget increases by 8.5% from the FY 2013 -14 year end
estimates. This increase is due to the purchase of a laminator and a replacement
printer. The laminator will be able to protect documents that are used in the field
increasing effectiveness and efficiency. The current printer is aging, printing slowly
and is prone to jams. The replacement printer will still be shared with neighboring
departments.
F-1
8 -25 -2014 02:23 PM
101 - GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
(---- - - - - -- - -- 2013 -2014 --------------- )( -------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
GIS
Personnel Services
174- 511110 Regular
91,424
93,177
94,174
73,548
94,174
97,094
174 - 511180 LTD
277
288
292
241
292
301
174 - 511210 Longevity
910
1,213
1,529
1,529
1,529
1,793
174 - 511310 FICA - Employer
6,874
7,119
7,321
5,639
7,321
7,565
174 - 511350 TMRS- Employer
14,379
14,755
15,054
12,212
15,054
16,052
174- 511410 Health - Employer
11,309
11,736
12,283
10,134
12,283
12,287
174 - 511500 Workers' Compensation
300
366
390
299
299
403
TOTAL Personnel Services
125,472
128,654
131,043
103,602
130,952
135,495
Supplies
174 - 521000 Operating Supplies
411
977
1,630
705
1,630
1,670
174 - 521100 Office Supplies
202
141
245
0
245
240
174 - 521600 Equipment Supplies
1,124
297
980
296
980
1,000
TOTAL Supplies
1,736
1,415
2,855
1,001
2,855
2,910
City Support Services
Staff Support
174 - 535500 Training /Travel
0
1,781
5,000
3,327
5,000
5,235
TOTAL Staff Support
0
1,781
5,000
3,327
5,000
5,235
Professional Services
174 - 541400 Other Prof Services
14
307
0
0
0
0
TOTAL Professional Services
14
307
0
0
0
0
Rental /Leasing
174- 561200 Lease /Purchase Payments
0
0
3,805
0
3,805
3,805
TOTAL Rental /Leasing
0
0
3,805
0
3,805
3,805
Operating Equipment
174 - 571500 Operating Equipment
0
0
0
0
0
7,350
TOTAL Operating Equipment
0
0
0
0
0
7,350
TOTAL GIS
127,223
132,157
142,703
107,930
142.,612
154,795
TOTAL GENERAL GOVERNMENT 5,606,668 5,814,179 6,780,711 4,454,852 6,542,317 7,206,840
82
DEPARTMENT: 256 POLICE
FUND: 101 GENERAL FUND
VISION STATEMENT
United in a spirit of teamwork, the Schertz Police Department, as a regional
leader and in partnership with the Community, is devoted to excellence in
innovative and proactive public service and safety while contributing to an
exceptional quality of life.
MISSION STATEMENT
The mission of the Schertz Police Department is to effectively and efficiently
enhance a peaceful and valued quality of life in which the public feels safe and
secure from crime, social disorder, and circumstances which compromise their
safety and well- being. To provide needed community services with the highest
level of professionalism and ethical standards. Continuing to strive for excellence
in every service that we provide.
GOALS AND OBJECTIVES
• To promote public safety in our community through public education,
community involvement, criminal investigations and enforcement action.
• To promote a feeling of safety for all citizens and visitors to the city,
including neighborhoods, commercial areas, parks and public facilities.
• To increase department participation in community programs and increase
citizen interest and participation in police department programs.
• To enhance the recruitment of high quality officers /personnel to serve the
citizens of Schertz and to retain those employees in which the City has
already invested.
83
POLICE
DEPARTMENT DESCRIPTION
The Schertz Police Department patrols the 32.01 square miles of Schertz, with a
current population of 34,833. The City of Schertz lies within three counties, with
243.06 centerline miles of roads. The police department receives thousands of
calls for services annually. The communications division dispatches calls for
Police, Fire, Emergency Medical Service and Animal Control. Additionally, the
police department provides dispatch services for the City of Cibolo Police and
Fire Departments, along with Schertz Emergency Medical Service dispatch for
Cibolo, Marion, Seguin, Santa Clara, and other county areas. The Patrol Division
provides a visible presence in the community, with the goal of crime prevention,
crime reduction and the promotion of public safety. The Criminal Investigations
Division investigates offenses that occurred within the city, processes crime
scenes and follows up through prosecution with the County and District Attorneys
of all three counties. The Records Division receives and prepares cases for
submission to County and District Attorneys. The School Resource Officers
provide a visible presence on the campuses within the city; make educational
presentations to the students and staff, along with investigating crimes on
campus. The Special Projects Officer interacts with Home Owner Associations,
provides education and crime prevention programs to the community and
oversees the Citizens Police Academy and the Citizens on Patrol.
ORGANIZATIONAL CHART
84
POLICE
POLICE
2012 -13
2013 -14
2014 -15
Chief of Police
1
1
1
Assistant Chief of Police
1
1
1
Captain
1
0
0
Support Services Lieutenant
0
1
1
Investigations Lieutenant
1
1
1
Patrol Lieutenant
1
1
1
Investigation Sergeant
3
2
2
Patrol Sergeant
3
4
4
Investigations Corporal / Detectives
4
5
5
Patrol Corporal
6
5
5
Special Projects Officer
1
1
1
School Resource Officer
1
1
1
School Resource Sergeant
1
1
1
Patrol Officer
24
24
24
Traffic Officer
0
4
4
Senior Administrative Assistant
1
1
1
Public Safety Technician
1
1
1
Records Manager
1
1
1
Records Clerk
2
2
2
Civilian Evidence Technician
0
1
1
Communications Manager
1
1
1
Communications Shift Supervisor
3
3
3
Communications Officer
12
12
12
Crossing Guards (Part Time)
7
7
9
TOTAL POSITIONS
76
81
j 83
LAW ENFORCEMENT
COMMISSIONS
2012 -13
2013 -14
2014 -15
Fire Dept. Law Enforcement Commission
2
2
2
City Manager Law Enforcement Commission
1
0
0
Reserve Officer
1
2
2
TOTAL COMMISSIONS
4
4
4
PERFORMANCE INDICATORS
85
POLICE
Patrol Vehicles
2012 -13
2013 -14
2014 -15
Workload /Output
Actual
Estimate
Budget
Patrol Vehicles
18
20
22
Traffic Vehicles (3 stealth, 2
Actual
Estimate
Budget
motorcycles)
6
6
5
# Patrol Officers including supervisors
33
33
33
# Patrol Officers with supervisory
3,272
1,751
2,950
position
9
9
9
Calls for Service - Schertz
19,894
17,360
18,000
Calls for Service - Accidents
1960
1724
1800
Citations Issued
19,335
17,770
18,000
Criminal Cases Filed
793
772
800
Total Active Alarm Permits
2,550
2,550
2,610
State Seizures
$2,106
$1,600
$1500
Federal Seizures
$54,814
$34,858
$35,000
Average time on calls for service
Average time on tickets, per minute
Average response time to calls
(minutes)
20:36
2012 -13
2013 -14
2014 -15
Efficiency
Actual
Estimate
Budget
Average time on calls for service
Average time on tickets, per minute
Average response time to calls
(minutes)
20:36
21:23
21:00
9:09
10:16
10:20
6:49
7:10
7:25
Personnel
2012 -13
2013 -14
2014 -15
Budget
Actual
Estimate
Budget
Personnel
$4,687,295
$4,823,080
$4,983,836
Supplies
47,346
32,547
47,646
City Support Services
20,657
26,722
26,750
Utility Services
132,016
131,419
148,064
Operations Support
3,272
1,751
2,950
Staff Support
62,329
83,508
109,423
City Assistance
781
8,178
10,200
Professional Services
19,369
27,965
53,313
Fund Charges /Transfers
33,167
0
0
Maintenance Services
38,557
50,565
53,790
Operating Equipment
153,832
109,161
108,868
Capital Outlay
176,017
147,005
218,754
Total
$5,374,637
$5,441,901
$5,763,594
86
POLICE
PROGRAM JUSTIFICATION AND ANALYSIS
The Police Departments overall FY 2014 -15 Budget increased 5.9% when
compared to the FY 2013 -14 year end estimates. There is a 3.3% increase within
Personnel based on merit pay, overtime, longevity, payroll taxes, retirement,
workers' compensation, and to bring the total number of crossing guards to nine.
The police department's remaining budget increases are based on vehicle fuel,
uniforms and body armor, training, and promotional and applicant testing service.
In addition there is a need to replace 5 patrol cameras, 5 mobile computers, and
the Live Scan finger print scanner. The mobile computers and the Live Scan
need to be replaced since they run on Windows XP and are no longer supported
my Microsoft.
87
B-25-2014 02:23 PM
101 - GENERAL, FUND
PUBLIC SAFETY
EXPENDITURES
POLICE
Personnel Services
256- 511110 Regular
256 - 511120 Overtime
256- 511180 LTD
256 - 511210 Longevity
256 - 511220 Clothing Allowance
256- 511230 Certification Allowance
256 - 511240 Allowance
256- 511310 FICA - Employer
256 - 511350 TMRS- Employer
256- 511410 Health - Employer
256 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
256 - 521000 Operating Supplies
256 - 521100 Office Supplies
256- 521300 Motor Veh. Supplies
TOTAL Supplies
City Support Services
256 - 532500 City Insurance- Commercial
TOTAL City Support Services
Utility Services
256- 533330 Telephone /Internet
256 - 533500 Vehicle Fuel
TOTAL Utility Services
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
PAGE
(-------- - - - - -- 2013 -2014 --------------- )(-- - - - - -- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
3,088,470
3,199,275
3,313,505
2,576,031
3,313,505
3,407,495
130,570
101,401
60,000
51,100
60,000
65,000
9,321
10,059
10,167
8,252
10,874
10,392
60,733
67,279
75,284
75,407
74,090
76,547
53,480
58,805
58,609
47,693
57,133
58,609
24,202
27,364
27,466
24,107
28,340
26,296
0
614
1,140
658
658
0
245,148
260,182
270,158
206,012
270,158
277,726
504,366
531,031
551,844
438,892
551,844
582,107
352,286
389,775
431,,124
342,168
422,561
434,262
37,441
41,511
44,194
33,917
33,917
45,402
4,506,017
4,687,295
4,843,491
3,804,235
4,823,080
4,983,836
43,372
39,214
21,847
16,011
21,178
33,612
3,112
2,631
3,,533
3,169
3,584
3,500
0
5,500
7,785
6,589
7,785
10,534
46,484
47,346
33,165
25,768
32,547
47,646
19,518
20,657
23,800
26,722
26,722
26,750
19,518
20,657
23,800
26,722
26,722
26,750
0
0
676
0
0
0
120,733
132,016
136,704
97,404
131,419
148,064
120,733
132,016
137,380
97,404
131,419
148,064
Operations Support
256- 534100 Advertising
0
446
450
450
0
0
256 - 534200 Printing 6 Binding
1,565
2,826
2,084
1,401
1,751
2,950
TOTAL Operations Support
1,565
3,272
2,534
1,851
1,751
2,950
Staff Support
256 - 535100 Uniforms
15,954
19,151
43,930
21,144
23,038
39,063
256- 535200 Awards
261
0
1,000
801
801
1,500
256- 535210 Employee Recognition - Morale
389
6,736
3,050
2,860
2,619
3,000
256 - 535300 Memberships
255
623
1,875
315
1,790
2,185
256- 535400 Publications
0
0
575
108
575
450
256 - 535500 Training /Travel
28,080
35,603
53,600
39,964
53,411
60,925
256- 535510 Meeting Expenses
187
216
1,400
701
1,274
2,300
TOTAL Staff Support
45,127
62,329
105,430
65,894
83,508
109,423
88
B-25-2014 02:23 PM
101 - GENERAL FUND
PUBLIC SAFETY
EXPENDITURES
2011 -2012
ACTUAL
City Assistance
- - - - --
256 - 537100 Medical Services
3,172
256- 537800 Crime /Fire Prevention
6,561
TOTAL City Assistance
9,733
Professional Services
CITY ADMIN. ADO
256- 541300 Prof Services /Consulting
5,531
TOTAL Professional Services
5,531
Fund Charges /Transfers
59,790
256 - 548404 Transfer Out- Capital Project
0
TOTAL Fund Charges /Transfers
0
Maintenance Services
3,500
256- 551100 Building Maintenance
0
256 - 551400 Minor & Other Equip Maint
602
256- 551800 Other Maintenance Agreements
15,144
256 - 551810 Maintenance Agr. - Radios
27,955
TOTAL Maintenance Services
43,700
Debt Service
8,178
Rental /Leasing
19,369
Operating Equipment
28,712
256 - 571000 Furniture & Fixtures
4,129
256- 571200 Vehicles & Access. LESS $5,00
49,606
256 - 571300 Computer & Periphe. < $5000
21,523
256- 571800 Equipment under $5,000
22,453
TOTAL Operating Equipment
97,711
Capital Outlay
0
256 - 581200 Vehicles & Access. OVER $5,00
142,521
256 - 581800 Equipment over $5,000
0
TOTAL Capital Outlay
142,521
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
PAGE
(--------
- - - - --
2013 -2014 ---------------
)(
-- - - - - -- 2014 -2015 --
2012 -2013
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADO
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BU
59,790
35,310
19,098
29,771
31,719
( 2,223)
3,500
3,500
3,606
3,800
3,004
4,580
2,328
4,572
6,400
781
8,080
5,828
8,178
10,200
19,369
34,489
28,712
27,965
53,313
19,369
34,489
28,712
27,965
53,313
33,167
0
0
0
0
33,167
0
0
0
0
0
1,446
128
128
0
4,457
2,900
1,769
2,897
4,500
690
690
690
5,540
690
33,410
44,100
30,000
42,000
48,600
38,557
49,136
32,587
50,565
53,790
407
9,350
6,976
9,226
9,375
54,885
46,454
42,590
46,265
57,429
38,751
23,980
23,923
23,899
10,345
59,790
35,310
19,098
29,771
31,719
153,832
115,094
92,587
109,161
108,868
170,502 109,087 109,086 111,586 145,900
5,515 9,564 19,419 35,419 72,854
176,017 118,651 128,505 147,005 218,754
TOTAL POLICE 5,038,641 5,374,637 5,471,250 4,310,094 5,441,901 5,763,594
89
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90
DEPARTMENT: 257 FIRE RESCUE
FUND: 101 GENERAL FUND
VISION STATEMENT
Through selection, training, and professional development we will create a Fire
Rescue Department that is a model to our peers, an asset to our community, and
a valued place to work.
MISSION STATEMENT
Protect all we serve with an emergency service that promotes public education
and prevention; emphasizes community involvement; and provides the safe,
timely, and efficient delivery of fire and rescue resources.
GOALS AND OBJECTIVES
• Deliver comprehensive safety services of the highest quality.
• Respond to 90% of City within 5 minutes from time of dispatch.
• Pre -fire plan all commercial occupancies in the city once per year,
and extra hazard occupancies twice per year.
• Support and maintain a safe, healthy, well trained and high performing
work force.
• Enact a wellness fitness program for all firefighters.
• Improve training opportunities and encourage involvement in
specialized operations.
• Build upon area -wide technical rescue, hazardous materials, and
wildland strike teams.
• Provide high quality medical first responder service as part of an
integrated emergency medical service.
• Encourage advanced medical training and certifications.
• Support emergency medical operations through interdepartmental
cooperation.
• Become the community resource for life safety knowledge and information
regarding Schertz Fire Rescue.
• Make face -to -face contact with 30% of population annually.
• Quarterly inspects all restaurants, schools, and nursing homes.
• Encourage public speaking for all firefighters.
a
FIRE RESCUE
o Maintain safe construction and occupancy within the city through
code enforcement.
• Attract and maintain a qualified and diverse workforce.
• Encourage diverse applicants through career fairs and public
education.
• Continue to apply for staffing grants through Department of
Homeland Security.
L1] 9ITJ 1,1111IF,1031*'ia :112916]L1 I
The Schertz Fire Rescue Department is a paid career department that responds
to all fire and emergency service calls in the City of Schertz, the contracted areas
of Guadalupe and Bexar Counties, and through mutual aid, the surrounding
cities. All department members are certified as structural firefighters and
emergency medical technicians through the Texas Commission on Fire
Protection and the Texas Department of Health Services, respectively. Schertz
firefighters are highly trained with many holding advanced firefighter, medical,
and multi - discipline specialized certifications. Schertz Fire Rescue has an active
public education /fire prevention program that conducts code review and
enforcement within the city. Fire and arson investigation services are maintained
within the department.
ORGANIZATIONAL CHART
92
FIRE RESCUE
FIRE RESCUE
2012 -13
2013 -14
2014 -15
Fire Chief
1
1
1
Assistant Chief /Fire Marshal
1
1
1
Battalion Chief
3
3
3
Deputy Fire Marshal
1
1
1
Training/Safety/Emergency Manager
1
1
1
Lieutenant
6
6
6
Fire Inspector
0
1
1
Fire Apparatus Operator
6
6
6
Firefighter
12
12
12
Senior Administrative Assistant
1
1
1
TOTAL POSITIONS
32
33
33
PERFORMANCE INDICATORS
Population Serviced
Number of Commercial Occupancies
Total staffing
Suppression staffing
Prevention staffing
Support staffing
(command /training /admin)
Number of fire stations
Number of full -time engine companies
32,000
2012 -13
2013 -14
2014 -15
Input
Actual
Estimate
Budget
Population Serviced
Number of Commercial Occupancies
Total staffing
Suppression staffing
Prevention staffing
Support staffing
(command /training /admin)
Number of fire stations
Number of full -time engine companies
32,000
35,000
35,000
729
740
750
32
32
33
27
27
27
1
1
2
4
4
4
2
2
2
2
2
2
Number of incidents
2012 -13
2013 -14
2014 -15
Workload /Output
Actual
Estimate
Budget
Number of incidents
2,154
2,007
2,100
Unit Responses (# calls for all units
Actual
Estimate
Budget
responding to all emergencies)
3,390
2,950
3,150
Buildings preplan contacts
729
740
750
Community Contact (citizen contact)
6,330
6,375
7,000
Fire Inspections Conducted
332
350
700
Plan Reviews Completed
100
120
120
Training Hours Provided
2,743
2,790
3,100
Average Response Time (Minutes) 6:54 6:00 6:00
% Response Time < 5 Minutes 36.03% 36.79% 36.00%
93
2012 -13
2013 -14
2014 -15
Efficiency
Actual
Estimate
Budget
Average Response Time (Minutes) 6:54 6:00 6:00
% Response Time < 5 Minutes 36.03% 36.79% 36.00%
93
FIRE RESCUE
• of Buildings Preplanned
100%
100%
100%
• Prevention Contacts
59.0%
45.5%
50.0%
Inspections per Inspector
332
350
350
Training Hours /Employee
88.47
90.00
100.00
Total Fire Loss ($1,000)
2012 -13
2013 -14
2014 -15
Effectiveness*
Actual
Estimate
Budget
Total Fire Loss ($1,000)
226.60
211.40
200.00
Property Saved ($1,000)
392.90
749.90
600.00
Fire Loss Ratio %
36.58%
21.99%
25.00%
Civilian Fire Injuries
1
5
0
* Using structure fire data, we compare the value of the structure and its contents
with the fire loss to arrive at a quantifiable value of property saved that could
have been consumed had there been no intervention. The fire loss ratio is the
fire loss as a percent of total property value. For example, the estimated ratio for
2013 -14 is 22 %, meaning that the average loss in a structure fire in the City of
Schertz resulted in a fire loss of 22% of the total value of the house and contents.
This is a new measure and as such there are no national figures with which to
compare.
Personnel
2012 -13
2013 -14
2014 -15
Budget
Actual
Estimate
Budget
Personnel
$2,659,969
$2,712,169
$2,890,145
Supplies
4,707
17,000
16,500
Utility Services
52,845
45,960
58,700
Operations Support
689
1,160
1,200
Staff Support
105,875
116,165
115,700
City Assistance
8,847
16,200
16,200
Professional Services
11,430
14,000
25,000
Maintenance Services
27,295
51,700
58,932
Rental /Leasing
0
0
14,000
Operating Equipment
49,265
66,700
65,900
Capital Outlay
0
12,146
210,600
Total
$2,920,922
$3,053,200
$3,472,877
94
FIRE RESCUE
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2014 -15 Budget increases 13.7% from the FY 2013 -14 year end
estimates. This increase is to replace two vehicles: the chief's vehicle and a
battalion chief's vehicle. The old vehicles will be used by the new inspector, who
needs a dedicated vehicle and the second will replace a broken down vehicle
used by the Training Safety Officer. The rest of the increase is dedicated to
replacing outdated equipment. The Self Contained Breathing Apparatuses will be
replaced over a 3 year time period while 2 defibrillators will be replaced using a
leasing program started through the Emergency Medical Services department.
95
B-25-2014 02:23 PM
101 - GENERAL FUND
PUBLIC SAFETY
EXPENDITURES
FIRE RESCUE
Personnel Services
257 - 511110 Regular
257 - 511120 Overtime
257- 511180 LTD
257 - 511210 Longevity
257 - 511220 Clothing Allowance
257 - 511230 Certification Allowance
257- 511310 FICA - Employer
257 - 511350 TMRS - Employer
257- 511410 Health - Employer
257- 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
257 - 521000 Operating Supplies
257 - 521100 Office Supplies
257- 521200 Medical /Chem Supplies
257- 521300 Motor Veh. Supplies
257 - 521600 Equip Maint Supplies
TOTAL Supplies
City Support Services
Utility Services
257 - 533100 Gas Utility Service
257 - 533200 Electric Utility Service
257- 533320 Telephone /Air Cards
257 - 533410 Water Utility Service
257 - 533500 Vehicle Fuel
TOTAL Utility Services
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
PAGE
(-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
1,584,411
1,712,226
1,704,978
1,311,862
174,076
206,396
228,200
179,439
5,529
5,892
4,830
4,368
42,682
41,453
46,334
46,274
9,468
9,672
9,672
7,812
31,021
30,772
31,000
29,253
140,697
146,227
153,889
118,421
292,479
303,994
316,353
254,521
169,074
181,842
191,177
158,775
18,717
21,496
19,697
17,564
2,468,152
2,659,969
2,706,130
2,128,289
3,131
2,670
3,000
2,505
1,650
1,235
1,500
1,339
10,128
0
9,400
1,936
1,055
358
1,100
189
949
445
2,000
1,877
16,913
4,707
17,000
7,846
1,704,978
1,823,965
234,200
234,200
4,830
5,121
46,274
54,035
9,672
9,984
33,232
30,290
153,889
164,664
316,353
346,966
191,177
199,661
17,564
21,259
2,712,169
2,890,145
3,000
2,800
1,500
1,300
9,400
9,400
1,100
1,000
2,000
2,000
17,000
16,500
4,881
4,967
6,000
4,051
5,000
6,100
10,861
11,611
10,000
11,725
12,000
11,000
0
0
760
324
760
9,600
3,139
2,255
2,000
1,864
2,200
2,000
31,473
34,013
29,500
22,181
26,000
30,000
50,353
52,845
48,260
40,145
45,960
58,700
Operations Support
257 - 534100 Advertising
0
72
300
98
300
300
257- 534200 Printing & Binding
552
617
900
856
860
900
TOTAL Operations Support
552
689
1,200
953
1,160
1,200
Staff Support
257 - 535100 Uniforms
60,289
53,331
56,500
22,017
56,500
55,000
257- 535300 Memberships
1,059
1,399
1,500
1,564
1,565
1,800
257 - 535400 Publications
2,981
2,571
3,000
2,331
2,600
2,800
257 - 535500 Training /Travel
33,089
41,570
42,665
32,815
48,000
48,000
257 - 535510 Meeting Expenses
2,110
2,616
3,500
1,132
3,500
3,500
257 - 535600 Professional Certification
4,086
4,387
4,600
3,496
4,000
4,600
TOTAL Staff Support
103,614
105,875
111,765
63,354
116,165
115,700
96
B -25 -2014 02:23 PM
101 - GENERAL FUND
PUBLIC SAFETY
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
PAGE
(-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
City Assistance
16,200
257 - 537800 Crime /Fire Prevention
14,612
TOTAL City Assistance
14,612
Professional Services
0
257- 541300 Other Professional Services
12,148
TOTAL Professional Services
12,148
Maintenance Services
3,652
257 - 551400 Minor 6 Other Equip Maint
6,820
257 - 551800 Other maintenance agreement
9,196
257 - 551810 Maintenance Agr. - Radios
12,915
257- 551900 Construction - Office Spaces
13,150
TOTAL Maintenance Services
42,081
Rental /Leasing
16,200
257 - 561200 Lease /Purchase Payments
0
TOTAL Rental /Leasing
0
Operating Equipment
0
257- 571000 Furniture S Fixtures
0
257 - 571200 Vehicles 6 Access. LESS $5,00
3,577
257- 571300 Computer 6 Periphe. < $5000
3,652
257 - 571310 Computer Software
940
257 - 571400 Communication Equip LESS $500
3,660
257- 571600 Police /Fire /Medical Equipment
21,393
257 - 571800 Equipment under $5,000
7,191
TOTAL Operating Equipment
40,412
Capital Outlay
8,343
257 - 581200 Vehicles S Access. OVER $5,00
31,116
257 - 581800 Equipment over $5,000
0
TOTAL Capital Outlay
31,116
8,847
16,200
0
16,200
16,200
8,847
16,200
0
16,200
16,200
11,430
15,000
13,218
14,000
25,000
11,430
15,000
13,218
14,000
25,000
535
6,316
2,608
8,000
8,000
8,343
25,000
11,425
14,000
22,000
10,538
14,760
9,364
14,700
13,932
7,878
8,188
6,011
15,000
15,000
27,295
54,264
29,407
51,700
58,932
0
0
0
0
14,000
0
0
0
0
14,000
2,097
8,000
4,394
8,000
7,000
261
4,200
463
4,000
4,200
1,264
3,640
908
4,400
4,400
1,354
2,500
50
2,500
2,000
7,478
9,800
4,108
9,800
7,800
30,217
32,500
17,859
30,000
32,500
6,594
9,528
9,527
8,000
8,000
49,265
70,168
37,309
66,700
65,900
0 0 0 0 101,000
0 12,147 12,146 12,146 109,600
0 12,147 12,146 12,146 210,600
TOTAL FIRE RESCUE 2,779,954 2,920,922 3,052,134 2,332,669 3,053,200 3,472,877
97
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98
DEPARTMENT: DEVELOPMENT SERVICES
DIVISION: 258 BUILDING INSPECTIONS
FUND: 101 GENERAL FUND
VISION STATEMENT
To build the community of Schertz as a safe place to live, work and play through
the enforcement of building codes with a helpful customer service process led by
knowledgeable and dedicated staff.
MISSION STATEMENT
Schertz Inspection staff is committed to the enforcement of life safety building
and fire codes and we pledge to assist customers through a collaborative
development process by:
• Taking pride in building a safe Schertz.
• Public awareness of building safety through personal interaction with
homeowners, business owners, developers and builders.
• Fostering an eager attitude to assist the customer through the rules and
regulations of building procedures; and
• To help them find solutions to challenges presented by the application of
building codes and ordinances.
GOALS AND OBJECTIVES
• Strive to provide superior customer service through courteous and
professional relationships with the public and building community.
• Continue to invest in educational opportunities and training for city staff.
Planned attendance at the Building Professional's Institute will focus on
the 2012 International Codes scheduled for May 2014 and February 2015.
• Work with IT Department to promote the use of automated technology in
permit application and inspection software which will streamline the
construction process and provide the applicant with on -line access to
projects.
..
INSPECTIONS
ACCOMPLISHMENTS
• Adopted building code amendments to foundation requirements which
were implemented in August 2013.
• Achieved inspector training through the Post Tensioning Institute (PTI) in
support of newly adopted code amendments for foundations. Chief
Inspector successfully obtained a Level I PTI Inspector Certification.
• Adopted electronic submittal of residential plans and a 10 year retention
period of plans effective October 2013.
• Initiated staff review of 2012 International Codes and amendments
thereto. Goal is to present adoption of these codes to City Council this
fiscal year.
• Introduced several permit applications as interactive documents thereby
giving the customer an opportunity to submit for permits on the City
website. We will continue to work on making all permit applications
interactive documents.
• Inspectors created new residential and new commercial plan review and
inspection checklists to improve efficient review of building plans and
performance of field inspections of these projects.
• Launched inspector call -backs to contractor /homeowner on delivery and
status of inspections.
DEPARTMENT DESCRIPTION
The Inspections Division of Development Services assists customers seeking
permits for various types of building and improvement projects to include all
aspects of residential and commercial construction. Enforces building, electrical,
energy, gas, mechanical, and plumbing codes as adopted; verifies that
contractors are licensed and insured to provide safe and efficient service to our
citizens. Works in partnership with the Planning and Zoning Division to enforce
the Unified Development Code; works with the Environmental Health Department
to ensure that food establishments in the City comply with health codes; works
with the Public Works Department to enforce backflow prevention requirements
in an effort to protect the City potable water system. Investigates and resolves
complaints received by the public concerning alleged code violations. Conducts
plan review of all proposed construction within the city limits. We will continue to
coordinate and provide inspections in a timely manner and to protect, promote
and assure safety to our citizens.
ime
INSPECTIONS
ORGANIZATIONAL CHART
INSPECTIONS
2012 -13
2013 -14
2014 -15
Director of Development Services
1
1
1
Executive Assistant
1
1
1
Chief Inspector
1
1
1
Assistant Chief Inspector
1
1
1
Assistant Inspector
1
1
1
Plans Examiner
0
1
1
Permit Technician
2
2
2
TOTAL POSITIONS
7
8
8
PERFORMANCE INDICATORS
New Residential Construction
2012 -13
2013 -14
2014 -15
Workload /Output
Actual
Estimate
Budget
New Residential Construction
293
348
348
New Commercial Construction
7
11
7
Garage Sale Permits
556
446
446
Reroof Permits
272
194
194
Shed Permits
148
80
80
Deck /Patio Permits
118
114
114
Sign Permits
98
130
130
Fence Permits
144
132
132
All Other Permits
408
336
336
Mechanical Permits
782
584
584
WE
INSPECTIONS
Electric Permits
Plumbing Permits
Total Permit Revenue
743 610 610
955 898 898
$1,207,972 $1,381,082 $1,061,803
Avg. days to complete residential 5 5 5
plan review
Avg. days to complete commercial 45 45 30
plan review
2012 -13
2013 -14
2014 -15
Efficiency
Actual
Estimate
Budget
Avg. days to complete residential 5 5 5
plan review
Avg. days to complete commercial 45 45 30
plan review
Standard Inspections (i.e. framing) 12,452 9,420 9,420
Re- Inspections 756 550 550
Effectiveness
2012 -13
Actual
2013 -14
Estimate
2014 -15
Budget
Standard Inspections (i.e. framing) 12,452 9,420 9,420
Re- Inspections 756 550 550
Personnel
2012 -13
2013 -14
2014 -15
Budget
Actual
Estimate
Budget
Personnel
$429,678
$478,407
$533,804
Supplies
1,841
2,438
2,938
Utility Services
6,219
6,770
6,500
Operations Support
1,586
1,700
2,200
Staff Support
5,921
8,950
10,850
Professional Services
0
46
0
Operating Equipment
545
3,430
28,520
Total
$445,789
$501,741
$584,812
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2014 -15 Budget will increase 16.6% from the FY 2013 -14 year end
estimates. This increase is attributed to the full year funding of a Plans Examiner
position and to replace a broken down Inspector vehicle.
102
B-25-2014 02:23 PM
101 - GENERAL FUND
PUBLIC SAFETY
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
PAGE
(-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
INSPECTIONS
341,749
Personnel Services
341,749
258 - 511110 Regular
305,782
258 - 511120 Overtime
0
258 - 511160 LTD
676
258- 511210 Longevity
5,450
258- 511310 FICA - Employer
22,880
258 - 511350 TMRS- Employer
48,52.1
258- 511410 Health - Employer
39,113
258- 511500 Workers' Compensation
620
TOTAL Personnel Services
423,245
Supplies
26,758
258 - 521000 Operating Supplies
446
258- 521100 Office Supplies
1,475
258 - 521300 Motor Vehicle Supplies
0
258- 521600 Equip Maint Supplies
75
TOTAL Supplies
1,996
City Support Services
1,028
258- 532400 Computer Fees 6 Licenses
595
TOTAL City Support Services
595
Utility Services
478,959
256- 533330 Telephone /Internet
0
256- 533500 Vehicle Fuel
5,919
TOTAL Utility Services
5,919
Operations Support
500
258- 534100 Advertising
0
258 - 534200 Printing s Binding
561
TOTAL Operations Support
561
Staff Support
0
258- 535100 Uniforms
1,130
258- 535300 Memberships
446
258- 535400 Publications
73
258 - 535500 Training /Travel Staff
1,561
258- 535500.Training /Travel B.O.A.
0
256- 535510 Meeting Expenses
451
256- 535600 Professional Certification
110
TOTAL Staff Support
3,771
308,266
341,749
251,344
341,749
378,192
0
267
267
0
2,000
703
1,059
638
1,059
1,172
6,409
7,507
9,475
7,507
8,652
23,052
26,756
19,230
26,758
29,762
49,145
54,944
42,437
54,944
63,152
41,075
45,550
34,461
45,550
49,147
1,028
1,105
840
840
1,527
429,678
478,959
358,713
476,407
533,804
439
500
198
500
500
1,355
1,500
896
1,500
2,000
0
188
0
188
186
47
250
50
250
250
1,841
2,438
1,146
2,438
2,938
0
0
0
0
0
0
0
0
0
0
0
270
266
270
0
6,219
6,500
4,773
6,500
6,500
6,219
6,770
5,039
6,770
6,500
0
200
0
200
200
1,586
1,500
898
1,500
2,000
1,586
1,700
698
1,700
2,200
1,344
2,000
634
2,000
2,000
125
361
361
350
350
915
500
184
500
2,400
3,249
5,300
3,137
5,300
5,300
0
13 (
12)
300
300
0
39
15
200
200
287
300
110
300
300
5,921
6,513
4,628
6,950
10,850
103
8 -25 -2014 02:23 PM C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
101 - GENERAL FUND AS OF: JULY 31ST, 2014
PUBLIC SAFETY
EXPENDITURES (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL, ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
City Assistance
Professional Services
258 - 541300 Other Consl /Prof Services
TOTAL Professional Services
Rental /Leasing
Operating Equipment
258- 571000 Furniture S Fixtures
258- 571200 Vehicles &Access. LESS $5,000
258 - 571300 Computer & Periphe. < $5,000
TOTAL Operating Equipment
Capital Outlay
0 0
0
46
46
0
0 0
0
46
46
0
0 545
3,000
0
3,000
520
0 0
0
0
0
28,000
0 0
430
430
430
0
0 545
3,430
430
3,430
28,520
TOTAL INSPECTIONS 436,088 445,789 501,810 370,899 501,741 584,812
104
DEPARTMENT: 259 MARSHAL'S OFFICE
FUND: 101 GENERAL FUND
VISION STATEMENT
Creating a safe, healthy community where people chose to work and live, now
and in the future.
MISSION STATEMENT
The Marshal's Office comprised of Warrants, Code Enforcement, and Sanitarian
takes pride in:
➢ Providing information
➢ Treating people fairly
➢ Effective communication with customers
➢ Providing quality service by knowing our jobs
GOALS AND OBJECTIVES
• To provide effective security for the Judiciary, Court personnel, and
visitors to the court.
• To compel compliance in the neighborhoods through effective
environmental, health, and code enforcement.
• To train deputies to perform their tasks /duties entrusted to them in a safe
and effective manner.
• To be effective through communication and cooperation with other City
departments, and with Local, State, and National agencies.
• To promote the integrity of the Marshal's Office and its personnel.
105
MARSHAL'S OFFICE
DEPARTMENT DESCRIPTION
The Marshal's Office was created October 1, 2008. Through this act, the
Marshal's Office has the authority to arrest violators of the city and state laws,
and to enforce city ordinances and court orders. The deputies and code
enforcement officers can issue citations for violations. The department's sworn
personnel are recognized as Law Enforcement Officers by the State of Texas
and the Texas Commission on Law Enforcement.
The Marshal's Office is comprised of the Warrants, Sanitarian and Code
Enforcement Division. The Marshal's Office is staffed by a City Marshal, three
deputies assigned to warrants and court security, two code enforcement officers,
a department clerk, and one Sanitarian.
The Warrant division diligently provides for the safety and security of the Court,
Judges and staff; executes warrants of arrest, subpoenas, summons and other
legal process. The Deputies will relentlessly pursue and bring to justice those
persons with outstanding warrants in order to ensure compliance and
accountability.
The City Code Enforcement and Sanitarian divisions will enforce laws that fall
under the Texas Litter Abatement Act, Texas Water Code, Texas Health and
Safety Code, and local City Ordinances.
ORGANIZATIONAL CHART
106
MARSHAL'S OFFICE
MARSHAL'S OFFICE
2012 -13
2013 -14
2014 -15
Marshal
1
1
1
Deputy Marshal Lieutenant
1
1
1
Sanitarian
1
1
1
Code Enforcement Officer
2
2
2
Deputy Marshal Corporal
1
1
1
Deputy Marshal
1
1
1
Administrative Assistant
1
1
1
Total Personnel
8
8
8
COMMISSIONS
2012 -13
2013 -14
2014 -15
Marshal's Office
4
4
4
TOTAL COMMISSIONS
4
6
6
PERFORMANCE INDICATORS
Warrants Issued
2012 -13
2013 -14
2014 -15
Workload
Actual
Estimate
Budget
Warrants Issued
3,177
3,100
3,500
Code Enforcement Violation Notices Sent
1,613
1,800
2,100
Citizen Complaints
697
750
751
Food Establishment Inspections
281
350
350
Warrants Cleared
4,687
3,850
4,700
Code Enforcement Issues Resolved
393
460
500
without notice
10,183
12,000
17,700
Bandit Signs Removed
1,304
1,500
1,500
Food Handler Permits
868
950
950
Personnel
2012 -13
2013 -14
2014 -15
Budget
Actual
Estimate
Budget
Personnel
$538,428
$554,092
$570,071
Supplies
1,024
3,890
6,400
Utility Services
15,488
16,000
16,000
Operations Support
707
2,000
3,500
Staff Support
5,403
9,200
14,800
City Assistance
0
0
2,500
Maintenance Services
10,183
12,000
17,700
Operating Equipment
10,452
6,650
19,700
Capital Outlay
0
32,121
8,000
Total
$581,675
$635,953
$658,671
107
MARSHAL'S OFFICE
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2014 -15 Budget will increase 3.6% from the FY 2013 -14 year end
estimates by purchasing a new laptop and tablets for field work and to develop a
code enforcement program for ticket writers.
1W.
B-25-2014 02:23 PM
101 - GENERAL FUND
PUBLIC SAFETY
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
(-------- - - - - -- 2013 -2014
2011 -2012 2012 -2013 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
PAGE
---------- )(-------- 2014 -2015 --
PROJECTED CITY ADMIN. ADO
YEAR END RECOMMENDED BU
MARSHAL'S OFFICE
Personnel Services
259 - 511110 Regular
364,665
375,723
383,206
308,209
383,206
388,644
259 - 511120 Overtime
827
846
3,000
1,065
950
4,000
259 - 511180 LTD
1,118
1,189
1,188
1,006
1,188
1,205
259- 511210 Longevity
9,791
10,449
11,656
13,760
11,656
13,826
259 - 511220 Clothing Allowance
5,979
5,845
5,845
4,881
5,854
5,845
259- 511230 Certification Allowance
2,470
2,801
3,380
2,850
3,380
3,770
259 - 511310 FICA - Employer
29,026
30,020
31,219
25,018
31,219
31,801
259 - 511350 TMRS - Employer
58,915
60,902
64,192
52,902
64,192
67,478
259- 511410 Health - Employer
43,768
46,594
49,131
41,049
49,131
49,147
259 - 511500 Worker' Compensation
3,451
4,059
4,280
3,316
3,316
4,355
TOTAL Personnel Services
520,010
538,428
557,097
454,058
554,092
570,071
Supplies
259 - 521000 Operating Supplies
392
600
600
25
400
2,500
259- 521100 Office Supplies
1,574
345
2,000
941
1,500
2,000
259 - 521200 Medical /Chem Supplies
0
0
400
0
300
0
259 - 521300 Motor Vehicle Supplies
563
0
1,540
405
1,540
1,600
259- 521600 Equip Maint Supplies
561
80
300
0
150
300
TOTAL Supplies
3,091
1,024
4,840
1,371
3,890
6,400
Utility Services
259 - 533500 Vehicle Fuel
15,363
15,448
16,000
7,904
16,000
16,000
TOTAL Utility Services
15,363
15,448
16,000
7,904
16,000
16,000
Operations Support
259 - 534200 Printing & Binding
1,478
707
3,500
919
2,000
3,500
TOTAL Operations Support
1,478
707
3,500
919
2,000
3,500
Staff Support
259- 535100 Uniforms
0
0
300
0
200
3,000
259 - 535200 AWARDS
0
0
0
0
0
300
259- 535300 Memberships
705
0
650
310
550
900
259 - 535400 Publications
157
0
300
0
200
300
259 - 535500 Training /Travel
6,280
5,403
9,000
3,355
8,000
10,000
259- 535510 Meeting Expenses
230
0
300
155
250
300
TOTAL Staff Support
7,372
5,403
10,550
3,819
9,200
14,800
City Assistance
259 - 537100 Medical Services
0
30
0
0
0
0
259- 537800 Crime /Fire Prevention
0
0
0
0
0
2,500
TOTAL City Assistance
0
30
0
0
0
2,500
109
8 -25 -2014 02:23 PM
101 - GENERAL FUND
PUBLIC SAFETY
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
PAGE
(-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
Professional Services
Maintenance Services
259 - 551700 Abatement /Lot Cleaning
4,252
6,378
10,000
3,446
6,000
10,000
259 - 551800 Other Maintenance Agreements
1,645
1,645
3,000
145
3,000
3,500
259 - 551810 Maintenance Agr. - Radios
2,025
2,160
3,000
1,620
3,000
4,200
TOTAL Maintenance Services
7,922
10,183
16,000
5,211
12,000
17,700
Operating Equipment
259 - 571000 Furniture & Fuxtures < $5,000
0
0
2,000
268
650
1,000
259 - 571200 Vehicles & Access. LESS $5,00
5,477
0
0
3,555
0
0
259- 571300 Computer & Periphe. < $5,000
932
1,258
0
1,197
0
8,000
259- 571400 Communication Equip. < $5,000
3,011
0
0
0
0
0
259 - 571800 Equipment Less $5,000
8,547
9,194
6,000
2,335
6,000
10,700
TOTAL Operating Equipment
17,967
10,452
8,000
7,354
6,650
19,700
Capital Outlay
259 - 581200 Vehicles & Access. OVER $5,00
25,545
0
35,000
28,566
32,121
0
259 - 581300 Computer & Periphe. > $5,000
0
0
0
0
0
8,000
TOTAL Capital Outlay
25,545
0
35,000
28,566
32,121
8,000
TOTAL MARSHAL'S OFFICE
TOTAL PUBLIC SAFETY
598,748 581,675 650,987 509,202 635,953 658,671
81853,431 9,323,023 9,676,181 7,522,864 9,632,795 10,479,954
Mul
DEPARTMENT: PUBLIC WORKS
DIVISION: 359 STREETS
FUND: 101 GENERAL FUND
VISION STATEMENT
Provide superior customer service, safe roadways and sidewalks, and traffic
experiences for our residents and visitors.
MISSION STATEMENT
Ensure a safe and inviting community by maintaining and improving our
infrastructure through an empowered, engaged, and skilled workforce.
I:C1611-11 W'IF_10I exel I1=19I kvl: i
• Apply preventative maintenance strategies to extend the life of City streets
and reduce unscheduled maintenance.
• Plan, design, construct, operate, and maintain traffic functions, traffic
control devices, street resurfacing and rehabilitation, street lights, street
signs, street sweeping, and crosswalk signals.
• Emphasize safety to our employees to reduce preventable accidents.
• Provide traffic counts and speed information on specific streets as
requested.
• Design and prepare street maintenance plans, pothole patching, and
sidewalk construction.
IQ=17t1A0iyy l=1ki 11911=I* @] NIi9[s]PI
The Street Department provides high quality service in design, construction, and
renovation of streets and continues to perform services in a customer service first
manner to meet the needs of the citizens. Provides safe and efficient movement
of the people and goods through a well- designed, operated, and maintained
transportation network. Evaluates affordability and efficiency options for
providing street maintenance services. Chipping service is provided as
requested by the residents. The Street Division assists other departments as
needed.
PUBLIC WORKS- STREETS
ORGANIZATIONAL CHART
feral Building Water &
rices Streets Fleet Services Maintenance Sewer /Billing Drair
Office
STREETS
2012 -13
2013 -14
2014 -15
Superintendent of Streets, Fleet & Solid Waste
1
1
1
Street Supervisor
1
1
1
Foreman
1
1
1
Street Worker II
3
3
3
Street Worker II /Sweeper Operator
1
1
1
Street Sweeper Operator
1
1
1
Street Worker 1
6
6
6
TOTAL POSITIONS
141
14
14
PERFORMANCE INDICATORS
Street Sweeping hours
Number of signs produced
Quantity of asphalt purchased (tons)
Special projects (Hours)
Street centerline miles
1,595.5
2012 -13
2013 -14
2014 -15
Workload /Output
Actual
Estimate
Budget
Street Sweeping hours
Number of signs produced
Quantity of asphalt purchased (tons)
Special projects (Hours)
Street centerline miles
1,595.5
1,674
1,757
641
673
706
1,037.9
1,088
1,142
3,536.5
3,712
3,898
133.62
135.00
138.00
Annual cost to operate street
sweepers (operators and fuel)
Cost per ton of asphalt
Approved daily budget expenditures
for operation
112
$99,200 $104,160
$60 $65
$4,148 $3,893
$109,368
$65
$4,031
2012 -13
2013 -14
2014 -15
Efficiency
Actual
Estimate
Budget
Annual cost to operate street
sweepers (operators and fuel)
Cost per ton of asphalt
Approved daily budget expenditures
for operation
112
$99,200 $104,160
$60 $65
$4,148 $3,893
$109,368
$65
$4,031
PUBLIC WORKS- STREETS
Hours spent on roadway maintenance
Hours spent on traffic control device
maintenance and repair
4,738 4,974
773 811
5,223
2012 -13
2013 -14
2014 -15
Effectiveness
Actual
Estimate
Budget
Hours spent on roadway maintenance
Hours spent on traffic control device
maintenance and repair
4,738 4,974
773 811
5,223
Personnel
2012 -13
2013 -14
2014 -15
Budget
Actual
Estimate
Budget
Personnel
$656,431
$675,005
Supplies
5,263
7,150
Utility Services
143,229
136,200
Staff Support
6675
8,880
City Assistance
0
500
Professional Services
0
0
Maintenance Services
134,485
160,400
Rental Equipment
0
450
Operating Equipment
5,444
10,564
Capital Outlay
0
103,898
Total
$951,528
$1,103,047
PROGRAM JUSTIFICATION AND ANALYSIS
$691,780
7,100
136,200
10,030
500
40,000
135,400
200
300
28,000
$1,049,510
The FY 2014 -15 Budget will decrease by 4.9% from the FY 2013 -14 year end
estimates. The decrease is due to the completion of the new lighted crosswalk in
front of Clemens High School and the purchase of two vehicles in FY 2013 -14.
These completed projects are partially offset by the purchase of another
replacement vehicle in FY 2014 -15.
113
B-25-2014 02:23 PM
101 - GENERAL FUND
PUBLIC ENVIRONMENT
EXPENDITURES
STREETS
Personnel Services
359 - 511110 Regular
359 - 511120 Overtime
359- 511180 LTD
359 - 511210 Longevity
359- 511230 Certification Allowance
359 - 511310 FICA - Employer
359 - 511350 TMRS- Employer
359 - 511410 Health - Employer
359 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
359 - 521000 Operating Supplies
359- 521100 Office Supplies
359- 521200 Medical /Chem Supplies
359- 521300 Motor Veh. Supplies
TOTAL Supplies
City Support Services
Utility Services
359- 533200 Electric Utility Service
359 - 533410 Water Utility Service
359 - 533500 Vehicle Fuel
TOTAL Utility Services
Operations Support
Staff Support
359 - 535100 Uniforms
359 - 535200 Awards
359- 535300 Memberships
359 - 535500 Training /Travel
359 - 535510 Meeting Expenses
359 - 535600 Professional Certification
TOTAL Staff Support
City Assistance
359- 537100 Medical Services
TOTAL City Assistance
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
(-------- - - - - -- 2013 -2014
2011 -2012 2012 -2013 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
PAGE
---------- )(-------- 2014 -2015 --
PROJECTED CITY ADMIN. ADO
YEAR END RECOMMENDED BU
453,225
441,215
448,652
347,460
448,652
454,321
5,651
3,529
4,900
5,016
4,900
4,900
1,333
1,287
1,391
1,115
1,391
1,408
8,075
9,165
10,758
9,853
10,758
11,458
2,446
2,862
2,700
2,805
2,700
2,700
34,725
33,726
35,432
27,125
35,432
35,919
73,264
71,353
73,388
59,470
73,388
76,764
75,319
76,216
83,830
65,906
83,830
83,857
14,623
17,078
20,176
13,954
13,954
20,453
668,663
656,431
681,227
532,704
675,005
691,780
2,921
3,480
3,500
2,302
3,500
3,500
250
296
300
302
350
300
867
668
1,500
941
1,500
1,500
718
819
1,800
1,531
1,800
1,800
4,755
5,263
7,100
5,076
7,150
7,100
84,012 83,316 73,000 49,949 85,000 85,000
993 1,240 1,000 854 1,200 1,200
52,720 58,674 50,000 37,497 50,000 50,000
137,725 143,229 124,000 88,300 136,200 136,200
5,454
5,345
6,000
5,724
6,000
7,150
0
39
200
0
200
200
0
141
180
0
180
180
645
463
1,500
734
1,500
1,500
551
422
600
342
600
600
311
265
400
181
400
400
6,960
6,675
8,880
6,981
8,880
10,030
0
0
500
0
500
500
0
0
500
0
500
500
ME
B -25 -2014 02:23 PM
101 - GENERAL FUND
PUBLIC ENVIRONMENT
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
PAGE
(-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
Professional Services
359 - 541310 Contractual Services
0
0
30,000
0
0
40,000
TOTAL Professional Services
0
0
30,000
0
0
40,000
Maintenance Services
359 - 551100 Building Maintenance
3,701
2,137
75
75
3,900
3,900
359 - 551400 Minor & Other Equip Maint
1,303
1,412
1,045
264
1,500
1,500
359 - 551600 Street Maintenance Materials
149,734
130,936
139,800
119,273
155,000
130,000
TOTAL Maintenance Services
154,738
134,485
140,920
119,612
160,400
135,400
Debt Service
Rental /Leasing
359 - 561100 Rental - Equipment
0
0
400
415
450
200
TOTAL Rental /Leasing
.0
0
400
415
450
200
Operating Equipment
359 - 571000 Furniture & Fixtures
0
0
200
310
310
300
359- 571200 Vehicles & Access under $5,00
0
0
0
5,754
5,754
0
359- 571750 Street Crossing Minor Imprvmn
0
0
0
33,392
0
0
359- 571800 Equipment under $5,000
3,486
5,444
8,780
4,470
4,500
0
TOTAL Operating Equipment
3,486
5,444
8,980
43,926
10,564
300
Capital Outlay
359- 581200 Vehicles & Access. OVER $5,00
0
0
64,500
57,863
64,500
28,000
359 - 581750 Street Crossing Improvements
0
0
33,498
0
33,498
0
359- 581800 Equipment over $5,000
0
0
5,900
5,900
5,900
0
TOTAL Capital Outlay
0
0
103,898
63,763
103,898
28,000
TOTAL STREETS 976,327 951,528 1,105,905 860,778 1,103,047 1,049,510
TOTAL PUBLIC ENVIRONMENT 976,327 951,528 1,105,905 860,778 1,103,047 1,049,510
115
THIS PAGE INTENTIONALLY LEFT BLANK
116
DEPARTMENT: 460 PARKS, RECREATION AND
COMMUNITY SERVICES
FUND: 101 GENERAL FUND
VISION STATEMENT
Through the provision of exceptional parks and recreational facilities, enhance
the quality of life, nurture health and well- being, promote a sense of community
and kinship, and contribute life -long learning, leisure, and recreational
opportunities for the residents of the City of Schertz.
IlyiIRIA If] &]IF- A94►yi14►110
Provide safe, enjoyable, and attractive parks and facilities; provide diverse
programs and responsive services to residents of all ages; preserve, protect and
enhance our open spaces; and, provide park development that will enhance
health, happiness, and morale accomplished through pride of ownership, forward
thinking, and commitment to excellence in customer service.
GOALS AND OBJECTIVES
• Continue to develop a system of parks, open space, recreational facilities,
and leisure services that will meet the needs of an expanding community.
• Implement the on -going Parks and Open Space Master Plan
recommendations and priorities to keep pace with the needs of an
expanding community.
• Complete the approved (and budgeted) Capital Improvement Program for
park projects.
• Continue the development of trails and greenbelts to improve connectivity
among parks, neighborhoods, churches, schools, public facilities, and
municipal buildings.
• Provide recreational and leisure opportunities to City of Schertz residents
of all ages through the provision of high quality parks and recreational
facilities.
117
PARKS, RECREATION AND COMMUNITY SERVICES
DEPARTMENT DESCRIPTION
The Parks, Recreation, and Community Services department oversees the
maintenance and management of approximately 400 acres of park land, to
include the maintenance of municipal facilities, creek ways, swimming pools,
graffiti removal, park irrigation systems, trails, restrooms, pavilions, open space,
playground equipment, benches, picnic tables, lighting, mowing contracts
oversight, and oversight of athletic field maintenance by sports associations
(Buffalo Valley Youth Association and Schertz Youth Soccer Alliance). Conducts
community -wide tree planting and beautification programs. Acquires, designs,
constructs, and renovates existing and additional park land and facilities.
Provides citizen input and communication venues utilizing the Parks and
Recreation Advisory Board, surveys, and community meetings. Supports
seasonal special events. The Director of Parks, Recreation, and Community
Services oversees the budgets for the Swimming Pools, Animal Services, Tree
Mitigation, and Parkland Dedication. In addition, the Director oversees /manages
the contracts with the YMCA of Greater San Antonio for the Recreation Center
staffing /programming and Pickrell pool seasonal staffing /programming.
ORGANIZATIONAL CHART
Pools
PARKS, RECREATION & COMMUNITY SERVICES
2012 -13
2013 -14
2014 -15
Director of Parks, Recreation & Community Services
1
1
1
Park Foreman
1
1
1
Parks Manager
1
1
1
Senior Administrative Assistant
1
1
1
Park Worker 1
4
4
4
Seasonal Park Workers
2*
2*
2
TOTAL POSITIONS
10
10
10
*Positions are unfunded.
118
PARKS, RECREATION AND COMMUNITY SERVICES
PERFORMANCE INDICATORS
Total Acres of Park Land Managed
Total Acres of Park Land Managed Per FTE
Routine Park Maintenance Hours (net)
379.05
2012 -13
2013 -14
2014 -15
Workload /Outputs
Actual
Estimate
Budget
Total Acres of Park Land Managed
Total Acres of Park Land Managed Per FTE
Routine Park Maintenance Hours (net)
379.05
379.05
389.05
75.81
75.81
77.81
7,171
7,484
7,480
Acres of Contractual Mowing
Acres of Athletic Association Maintenance
Hours of Community restitution /Volunteer
Service
Hours of Athletic Association Service
21.6
2012 -13
2013 -14
2014 -15
Efficiency
Actual
Estimate
Budget
Acres of Contractual Mowing
Acres of Athletic Association Maintenance
Hours of Community restitution /Volunteer
Service
Hours of Athletic Association Service
21.6
21.6
21.6
68.6
71.6
71.6
2,702
2,364
2,350
5,000
5,110
5,219
Cost Benefit for Athletic Association Field
Maintenance
Cost Benefit for Community
Restitution /Volunteer Hours
$106,650 $112,420 $114,818
$57,418 $52,008 $51,700
2012 -13
2013 -14
2014 -15
Effectiveness
Actual
Estimate
Budget
Cost Benefit for Athletic Association Field
Maintenance
Cost Benefit for Community
Restitution /Volunteer Hours
$106,650 $112,420 $114,818
$57,418 $52,008 $51,700
Personnel
2012 -13
2013 -14
2014 -15
Budget
Actual
Estimate
Budget
Personnel
$498,800
$489,556
$533,103
Supplies
33,078
41,905
41,905
Utility Services
154,940
144,220
143,800
Operations Support
0
250
250
Staff Support
7,146
8,473
8,473
Professional Services
43,399
35,190
72,000
Maintenance Services
14,044
23,000
20,000
Rental /Leasing
42,969
44,000
39,600
Operating Equipment
2,522
1,043
2,000
Capital Outlay
0
0
60,000
Total
$796,899
$771,873
$921,131
1
PARKS, RECREATION AND COMMUNITY SERVICES
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2014 -2015 Budget increases 19.3% over the FY 2013 -2014 estimates
because of the additional landscaping /site improvements that came on line this
year including the new Animal Adoption Center, Skate Park, and Veterans
Memorial Plaza. The Department is also acquiring additional park acreage at
Cypress Point (10 acres) within the next budget year. In addition, the department
will be replacing a truck.
120
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101 - GENERAL FUND
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST. 2014
PAGE
PARKS 6 RECREATION
EXPENDITURES {-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
PARKS
Personnel Services
460 - 511110 Regular
460 - 511120 Overtime
460 - 511180 LTD
460 - 511210 Longevity
460 - 511230 Certification Allowance.
460- 511240 Allowances
460 - 511310 FICA - Employer
460 - 511350 TMRS- Employer
460- 511410 Health - Employer
460 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
460 - 521000 Operating Supplies
460 - 521100 Office Supplies
460 - 521200 Medical /Chem Supplies
460- 521400 Plumbing Supplies
TOTAL Supplies
City Support Services
Utility Services
460 - 533200 Electric Utility Service
460 - 533300 Telephone
460 - 533310 Telephone /Cell Phones
460 - 533410 Water Utility Service
460 - 533500 Vehicle Fuel
TOTAL Utility Services
Operations Support
460- 534200 Printing S Binding
TOTAL Operations Support
Staff Support
460- 535100 Uniforms
460 - 535300 Memberships
460 - 535500 Training /Travel
460 - 535510 Meeting Expenses
TOTAL Staff Support
330,669
332,568
334,063
241,883
315,832
359,716
7,880
10,207
5,330
10,578
10,500
10,500
1,060
1,100
1,028
802
1,028
1,039
7,622
9,802
10,045
9,557
9,084
9,430
8,286
8,724
11,400
5,978
11,400
11,400
5,400
5,400
5,400
3,115
5,400
0
26,853
27,331
27,978
20,119
28,138
29,869
56,041
57,459
57,530
43,846
57,860
59,415
39,955
41,002
46,060
33,310
46,060
46,076
4,395
5,207
5,236
4,254
4,254
5,658
488,160
498,800
504,070
373,443
489,556
533,103
28,154
28,687
35,000
20,641
35,000
35,000
445
584
550
344
550
550
754
893
2,355
306
2,355
2,355
2,101
2,914
4,000
807
4,000
4,000
31,455
33,078
41,905
22,099
41,905
41,905
53,371
49,684
60,000
37,768
43,776
60,000
0
0
0
79
460
0
0
0
420
239
420
0
66,777
85,168
62,200
45,677
62,200
62,200
21,556
19,888
21,600
10,739
21,600
21,600
141,704
154,940
144,220
94,502
128,456
143,800
0
0
250
0
250
250
0
0
250
0
250
250
3,115
3,859
3,873
2,625
3,873
3,873
830
493
1,250
593
1,250
1,250
3,644
2,492
3,350
2,209
3,350
3,350
303
302
0
0
0
0
7,892
7,146
8,473
5,426
8,473
8,473
121
B-25-2014 02:23 PM
101 - GENERAL FUND
PARKS & RECREATION
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
(-------- - - - - -- 2013 -2014
2011 -2012 2012 -2013 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
PAGE
----- - - - - -H -- - - - - -- 2014 -2015 --
PROJECTED CITY ADMIN. ADO
YEAR END RECOMMENDED BU
City Assistance
Professional Services
460 - 541300 Other Consl /Prof Services
3,900
15
5,000
1,940
1,940
2,000
460- 541310 Contract Services
59,240
43,384
33,250
16,860
33,250
70,000
TOTAL Professional Services
63,140
43,399
38,250
18,800
35,190
72,000
Maintenance Services
460 - 551100 Building Maintenance
4,662
4,997
4,580
3,268
5,000
4,000
460 - 551400 Minor & Other Equip Maint
7,306
2,785
3,900
1,982
4,000
1,000
460- 551500 Water & Sewer Maintenance
250
247
0
0
0
0
460- 551600 Street Maintenance Materials
1,220
0
0
0
0
0
460- 551710 Landscaping
3,899
6,015
9,000
2,366
14,000
15,000
TOTAL Maintenance Services
17,338
14,044
17,480
7,615
23,000
20,000
Rental /Leasing
460- 561200 Lease Payments - Principal
39,786
42,056
44,000
28,943
44,000
39,600
460- 561200.Lease Payments - Interest
0
913
0
0
0
0
TOTAL Rental /Leasing
39,786
42,969
44,000
28,943
44,000
39,600
Operating Equipment
460 - 571800 Equipment under $5,000
0
2,522
1,100
1,043
1,043
2,000
TOTAL Operating Equipment
0
2,522
1,100
1,043
1,043
2,000
Capital Outlay
460 - 581200 Vehicles &Access. OVER $5,00
0
0
0
0
0
60,000
TOTAL Capital Outlay
0
0
0
0
0
60,000
TOTAL PARKS 789,474 796,899 799,748 551,871 771,873 921,131
122
DEPARTMENT: PARKS, RECREATION, AND
COMMUNITY SERVICES
DIVISION: 463 POOLS
FUND: 101 GENERAL FUND
VISION STATEMENT
Provide and maintain a well- managed and safe environment for aquatic
recreation for the citizens of the City of Schertz. In addition, provide a system of
instruction in aquatic safety, recreational swimming, and physical fitness
managed by the YMCA of Greater San Antonio.
MISSION STATEMENT
Provide safe, enjoyable, and attractive pool facilities with safe and diverse
aquatic recreational programs that enhance the health and well -being of the
residents of Schertz. In addition, accommodate the needs of our citizens through
quality aquatic recreational programming.
GOALS AND OBJECTIVES
• Maintain and develop aquatic programs designed to educate our citizens
and to meet the needs of our expanding community.
• Maintain a high quality of pool maintenance while providing excellent
aquatic recreation and leisure service programs.
• Utilize the funding provided in the 2010 Bond Package to design and build
a Natatorium in the City of Schertz.
DEPARTMENT DESCRIPTION
The management and maintenance of two (2) outdoor pools including the
maintenance of swimming facilities, pumping systems, and related aquatic
programs designed to encourage safe use and professional management of
these facilities. Provide citizen input and communication venues utilizing the
Parks and Recreation Advisory Board, surveys, and community meetings.
123
POOL
ORGANIZATIONAL CHART
PERFORMANCE INDICATORS
Revenue per year
2012 -13
2013 -14
2014 -15
Workload /Outputs
Actual
Estimate
Budget
Revenue per year
28,775
28,800
28,800
Days open per year
68
67
67
In -House Pool Renovation Hours
40
30
30
Daily Admissions Northcliffe Pool
4,892
4,900
4,900
Daily Attendees Northcliffe Pool
4437
4,500
4,500
Daily Admissions Schertz Pool
18,273
18,300
18,300
Daily Attendees Schertz Pool
13,666
13,700
13,700
Season Pool Pass Sales
4,925
5,000
5,000
Cost per resident Pool Operation 7.58 7.34 7.12
124
2012 -13
2013 -14
2014 -15
Efficiency
Actual
Estimate
Budget
Cost per resident Pool Operation 7.58 7.34 7.12
124
POOL
Supplies
Utility Services
Maintenance Services
Total
$14,529
2012 -13
2013 -14
2014 -15
Budget
Actual
Estimate
Budget
Supplies
Utility Services
Maintenance Services
Total
$14,529
$20,700
$20,700
23,869
29,000
29,000
187,971
203,378
203,378
$226,370
$253,078
$253,078
PROGRAM JUSTIFICATION AND ANALYSIS
No changes in operations for the FY 2014 -15 Budget.
125
7 -31 -2014 01:37 PM
101 - GENERAL FUND
PARKS & RECREATION
EXPENDITURES
SWIM POOL
Personnel Services
Supplies
463 - 521000 Operating Supplies
463 - 521100 Office Supplies
463 - 521200 Chem /Med /Lab Supplies
463 - 521600 Equip Maint Supplies.
TOTAL Supplies
City Support Services
Utility Services
463 - 533200 Electric Utility Service
463 - 533410 Water Utility Service
TOTAL Utility Services
Operations Support
Staff Support
463 - 535500 Training /Travel
TOTAL Staff Support
Maintenance Services
463 - 551100 Building Maintenance
463 - 551400 Minor & Other Equip Maint
463 - 551700 Contract Maintenance
TOTAL Maintenance Services
Rental /Leasing
463 - 561200 Lease /Purchase Payments
TOTAL Rental /Leasing
Capital Outlay
TOTAL SWIM POOL
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
PAGE
(-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
3,322
1,362
5,500
67
0
0
12,528
12,856
14,000
506
311
1,200
16,423
14,529
20,700
838
5,500
5,500
55
0
0
9,259
14,000
14,000
0
1,200
1,200
10,152
20,700
20,700
16,154 15,908 20,000 8,421 20,000 20,000
9,656 7,962 9,000 4,180 9,000 9,000
25,810 23,869 29,000 12,601 29,000 29,000
750
0
925
0
0
0
750
0
925
0
0
0
11
133
500
0
500
500
8,905
7,960
14,000
1,609
14,000
14,000
183,878
179,878
188,878
59,959
188,878
188,878
192,794
187,971
203,378
61,568
203,378
203,378
208
0
500
0
0
0
208
0
500
0
0
0
235,985
226,370
254,503
84,321
253,078
253,078
126
DEPARTMENT: PUBLIC AFFAIRS
DIVISION: 464 EVENT FACILITIES
FUND: 101 GENERAL FUND
VISION STATEMENT
To offer superior facilities for meetings, banquets and other community and
public events in a convenient, flexible and innovative environment while providing
exceptional value and service to our customers.
MISSION STATEMENT
The Schertz Civic Center, Community Center and North Center are properties
within the Public Affairs Department which provide quality meeting, education,
and entertainment facilities for the enrichment and use of individuals, the
community, and the region. The provision of rental space generates income to
help offset the cost of operating the facilities. We are committed to excellence,
integrity, economy, professionalism, and innovation.
GOALS AND OBJECTIVES
• Maintain quality Event Facilities to serve our internal and external
customers well.
• Increase competitiveness by providing enhancements and upgrades to the
facilities.
• Improve public awareness of the existence and location of public events in
the facilities.
• Implement new or improve existing event /client resource management
processes to enhance functionality and communication.
• Increase exposure and maximize target markets through print /media
advertising and appropriate association memberships.
• Continue to develop partner relationships with ancillary providers to
increase revenue stream
127
EVENT FACILITIES
DEPARTMENT DESCRIPTION
The Event Facilities department performs all duties related to the rental of the
Civic and Community Centers. By issuing marketing material as well as direct
marketing to specific groups the department goal is to book events all year
around as a service to the residential and business communities. This
department also handles all contracts with clients to reduce liability to the City.
Contracts also serve to track payments and deposits for services and coordinate
logistics of items and services specific to each event. When the event is
concluded, and inspection is done to assess any damages which would result in
a full or partial withholding of the deposit refund.
ORGANIZATIONAL CHART
EVENT FACILITIES
2012 -13
2013 -14
2014 -15
Civic and Community Centers Coordinator
1
0
0
Events Manager
0
1
1
TOTAL POSITIONS
1
1
1
128
EVENT FACILITIES
PERFORMANCE INDICATORS
Number of events
1,260 1,095 1,106
2012 -13
2013 -14
2014 -15
Workload /Output
Actual
Estimate
Budget
Number of events
1,260 1,095 1,106
Revenue
Complimentary use value
$249,022 $196,000 $198,000
$43,950 $39,000 $38,000
2012 -13
2013 -14
2014 -15
Efficiency
Actual
Estimate
Budget
Revenue
Complimentary use value
$249,022 $196,000 $198,000
$43,950 $39,000 $38,000
Percentage Revenue to Non - Revenue 88% 83% 84%
events
2012 -13
2013 -14
2014 -15
Effectiveness
Actual
Estimate
Budget
Percentage Revenue to Non - Revenue 88% 83% 84%
events
Personnel Services
2012 -13
2013 -14
2014 -15
Budget
Actual
Estimate
Budget
Personnel Services
$53,453
$57,176
$58,642
Supplies
16,163
16,500
14,500
Utility Services
45,230
50,250
51,400
Operations Support
19,623
12,600
23,311
Staff Support
1,498
2,483
2,448
Professional Services
195
1,600
500
Operating Equipment
0
0
5,000
Total
$136,160
$140,609
$155,801
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2014 -15 Budget will increase 10.8% from the FY 2013 -14 year end
estimates. Rental revenue decreased from FY 2012 -13 when there was an
advertising emphasis on wedding advertisements. The department will
reintroduce this advertising campaign as well as place more ads in local
magazines and business journals. New operating equipment will also be
purchased including window screens and kitchen shelves for the Community
Center and lobby seating and gathering room furnishings for the Civic Center.
129
B-25-2014 02:23 PM
101 - GENERAL FUND
PARKS S RECREATION
EXPENDITURES
EVENT FACILITIES
Personnel Services
464 - 511110 Regular
464 - 511180 LTD
464 - 511210 Longevity
464 - 511310 FICA - Employer
464 - 511350 TMRS- Employer
464- 511410 Health - Employer
464 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
464 - 521000 Operating Supplies
464 - 521050 Ancillary Products
464 - 521100 Office Supplies
464- 521200 Medical /Chemical Supplies
TOTAL Supplies
Utility Services
464 - 533100 Gas Utility Service
464 - 533200 Electric Utility Service
464 - 533330 Telephone /Internet
464 - 533410 Water Utility Service
TOTAL Utility Services
Operations Support
464- 534100 Advertising
464 - 534200 Printing S Binding
TOTAL Operations Support
Staff Support
464 - 535100 Uniforms
464- 535300 Memberships
464 - 535500 Training /Travel
464- 535510 Meeting Expenses
TOTAL Staff Support
Professional Services
464 - 541300 Professional Services
464- 541370 Audio /Visual Services
TOTAL Professional Services
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
PAGE
(-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
45,314
42,661
43,365
33,506
43,365
44,232
128
132
134
108
134
137
90
210
330
330
330
450
3,245
3,260
3,343
2,563
3,343
3,418
6,625
6,703
6,B73
5,506
6,873
7,253
358
413
3,071
256
3,071
3,072
80
73
79
60
60
80
55,840
53,453
57,195
42,328
57,176
58,642
4,800
4,660
5,000
3,197
5,000
4,000
7,626
10,472
10,000
6,057
10,000
10,000
508
895
1,500
656
1,000
500
0
136
500
76
500
0
12,934
16,163
17,000
9,985
16,500
14,500
366
439
450
524
450
650
35,825
40,685
42,600
27,423
42,600
42,600
0
0
2,400
1,518
2,400
2,400
4,275
4,106
5,750
3,399
4,B00
5,750
40,466
45,230
51,200
32,864
50,250
51,400
11,680
16,423
9,600
9,560
9,600
20,111
3,146
3,200
3,200
434
3,000
3,200
14,826
19,623
12,800
9,994
12,600
23,311
342
0
100
77
100
100
460
393
1,027
B33
883
815
731
699
1,000
774
1,000
1,149
463
406
600
195
500
3B4
1,996
1,49B
2,727
1,878
2,483
2,44B
150
195
600
220
600
500
0
0
1,000
39B
1,000
0
150
195
1,600
61B
1,600
500
130
B-25-2014 02:23 PM
C I T Y
O F S C H E R T Z
PAGE
PROPOSED
BUDGET WORKSHEET
0
101 - GENERAL FUND
AS OF:
JULY 31ST, 2014
3,500
PARKS & RECREATION
5,000
0
0
EXPENDITURES
0
(-------- - - - - -- 2013 -2014 ---------------
)(-------- 2014 -2015 --
0
2011 -2012 2012 -2013
CURRENT Y -T -D
PROJECTED CITY ADMIN. ADO
TOTAL Operating Equipment
ACTUAL ACTUAL
BUDGET ACTUAL
YEAR END RECOMMENDED BU
Rental /Leasing
Operating Equipment
464 - 571000 Furniture and Fixtures < $500
0
0
0
0 0
3,500
464 - 571400 Communication Equip LESS $500
5,000
0
0
0 0
0
464 - 571401 Audio /Visual Equipment
0
0
0
0 0
1,500
TOTAL Operating Equipment
5,000
0
0
0 0
5,000
Capital Outlay
TOTAL EVENT FACILITIES 131,211 136,160 142,522 97,666 140,609 155,801
131
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132
DEPARTMENT: 665 LIBRARY
FUND: 101 GENERAL FUND
VISION STATEMENT
Wisdom from yesterday, knowledge for today, dreams for tomorrow.
MISSION STATEMENT
The Schertz Public Library promotes the love of reading and the joy of discovery
for persons of all ages, provides information and learning resources in a variety
of formats for both education and leisure, and supports our customers in their
life -long learning pursuits.
The Public Library Association has identified eighteen of the most common
clusters of services offered by public libraries and defined them as "service
responses." The Schertz Public Library has chosen the following service
responses as priorities.
• Create Young Readers: Early Literacy
Preschool children will have programs and services designed to ensure
that they will enter school ready to learn to read, write, and listen.
• Satisfy Curiosity: Lifelong Learning
Residents will have the resources they need to explore topics of personal
interest and continue to learn throughout their lives.
• Stimulate Imagination: Reading, Viewing and Listening for Pleasure
Residents who want materials to enhance their leisure time will find what
they want when and where they want them and will have the help they
need to make choices from among the options.
• Connect to the Online World: Public Internet Access
Residents will have high -speed access to the digital world with no
unnecessary restrictions or fees to ensure that everyone can take
advantage of the ever - growing resources and services available through
the Internet.
133
LIBRARY
• Make Informed Decisions: Health, Wealth, and Other Life Choices
Residents will have the resources they need to identify and analyze risks,
benefits, and alternatives before making decisions that affect their lives.
• Visit a Comfortable Place
Residents will have safe and welcoming physical places to meet and
interact with others or to sit quietly and read and will have open and
accessible virtual spaces that support social networking.
GOALS
• Develop training modules for electronic resources, Polaris, and customer
service for staff and volunteers; modules to be added to the City's online
training site.
• Foster a team environment in which staff members enjoy their work,
support one another, and know their contribution is valued, which
ultimately ensures good customer service.
• Carry out a needs assessment to obtain customer feedback on library
materials and services.
• Complete the Edge Initiative for Public Library Technology assessment to
establish benchmarks for the library.
• Revise and /or update web site and social media applications to improve
usability and interactivity.
• Improve the collection and acceptable items -to- customer ratio by adding
and weeding titles in a variety of formats including electronic materials.
• Maintain or expand great programming offerings based on results of
needs assessment.
• Review and update policies and procedures relating to circulation and
collection development with an eye toward improving the customers'
ability to do business with us and to ensure we provide good customer
service.
• Increase the number of staff members to provide effective programming,
to assist patrons in the use of the facility, to allow for adequate staffing
during trainings, illnesses, and absences throughout the year and to allow
ample amounts of time to plan and coordinate programs.
• Increase the number of databases, online services and digital offerings to
our customers.
• Develop volunteer program and recruit and train volunteers to help with
library tasks.
134
LIBRARY
DEPARTMENT DESCRIPTION
The Schertz Public Library:
• Supports life -long learning, literacy and recreation by developing and
maintaining a wide variety of library materials in print, audiovisual and
digital formats for users of all ages;
• Encourages the love of reading and learning by providing story time
and special event programs for infants, children and teens, as well as
winter and summer reading programs;
• Enriches the lives of adults by providing instructional and recreational
programming in high- interest areas such as computers and computer
software, e- readers, health and fitness, financial planning, crafts, and
literature;
• Provides public access to technology including computers, the Internet,
Wi -Fi and printers, as well as to online employment, business and
educational resources;
• Provides answers and information to telephone, email, and in- person
queries;
• Provides meeting and study space to individuals and community
1000&2
• Provides access to a number of services such as Inter - Library Loan
(ILL), faxing, scanning and tax forms, and
• Actively cooperates and interacts with other libraries in the region to
share ideas and stay current in library practices. The library
participates in CTLS, Inc. (Connecting Texas Libraries Statewide), a
non - profit corporation that sponsors continuing education programs for
library staff and encourages library usage and support by Texas
residents. The library's primary service area includes the City of
Schertz, the City of Selma, the City of Cibolo and Guadalupe County.
135
LIBRARY
ORGANIZATION CHART
Library
LIBRARY
2012 -13
2013 -14
2014 -15
Library Director
1
1
1
Assistant Director
1
0
0
Adult Services Librarian
1
1
1
Youth Services Librarian
1
1
1
Virtual Services Librarian
0
1
1
Library Technical Assistant
1
1
1
Library Clerk II
4
4
4
Part -time Library Clerk 1 (20 hours)
3
3
5
Part -time Library Clerk 1 (10 hours)
2
2
2
Part -time Processing Clerk (20 hours)
1
1
1
Part -time Shelving Clerk (20 hours)
1
1
1
Part -time Children's Programming Clerk (20
hours)
1
1
1
Part -time Library Page (10 hours)
2
2
2
TOTAL POSITIONS
21
21
21
136
1 ! �
PERFORMANCE INDICATORS
Service population*
2012 -13
2013 -14
2014 -15
Input
Actual
Estimate
Budget
Service population*
80,183
86,162
89,500
Total Staffing FTE
14
14
14
Circulation Staffing FTE
7
7
7
Total Operating Budget **
830,149
847,530
863,514
Total Materials Collection
86,221
91,000
94,000
Registered Borrowers
31,658
31,000
32,500
Materials Budget
73,732
85,130
89,500
Circulation per Capita
2012 -13
2013 -14
2014 -15
Workload /Output
Actual
Estimate
Budget
Circulation per Capita
5.05
4.74
4.57
Library Visits per Capita
3.18
2.97
2.91
Program Attendance per Capita
0.16
.16
.16
Collection Turnover Rate
4.69
4.48
4.35
Total Circulation
404,691
408,000
409,000
Total Library Visits
254,633
256,000
260,000
Total Program Attendance
12,581
14,000
14,600
*Service population determined by Texas State Library
* *Does not include capital items
Cost per Person Served
Cost per Circulation
Circulation per Circulation FTE
10.35
2012 -13
2013 -14
2014 -15
Efficiency
Actual
Estimate
Budget
Cost per Person Served
Cost per Circulation
Circulation per Circulation FTE
10.35
9.84
9.65
2.05
2.08
2.11
57,813
58,286
58,429
Percentage of Service Population With
Library Cards
2012 -13
2013 -14
2014 -15
Effectiveness
Actual
Estimate
Budget
Percentage of Service Population With
Library Cards
39.48
35.98
36.31
Materials Expenditures per Capita
.92
.99
1.00
Materials Expenditures as a Percentage
of Operating Budget (Striving for 20 %)
8.88
10.04
10.36
Items per Capita (Striving for 3 items per
Capita)
1.08
1.06
1.05
137
LIBRARY
Personnel Services
2012 -13
2013 -14
2014 -15
Budget
Actual
Estimate
Budget
Personnel Services
$681,903
$679,890
$672,828
Supplies
10,981
12,000
12,000
Utility Services
55,857
54,260
56,500
Operations Support
3,020
2,700
3,000
Staff Support
1,916
5,020
6,345
Professional Services
2,140
2,190
2,300
Maintenance Services
600
2,400
0
Operating Equipment
73,732
85,570
89,500
Total
$830,149
$844,030
$842,473
a:Z0Zr] :L1►Ti011,911I9L Al[s]►l,1ZU7_LI_1A&i&I
The FY 2014 -15 Budget will decrease 0.2% from the FY 2013 -14 year end
estimates. There are no change in operations.
138
B-25-2014 02:23 PM
101 - GENERAL FUND
CULTURAL
EXPENDITURES
LIBRARY
Personnel Services
665- 511110 Regular
665 - 511120 Overtime
665 - 511180 LTD
665 - 511210 Longevity
665 - 511230 Certification Allowance
665 - 511240 Allowances
665 - 511310 FICA - Employer
665 - 511350 TMRS- Employer
665 - 511410 Health - Employer
665 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
665 - 521000 Operating Supplies
665 - 521100 Office Supplies
TOTAL Supplies
City Support Services
Utility Services
665 - 533100 Gas Utility Service
665 - 533200 Electric Utility Service
665 - 533330 Telephone /Internet
665 - 533410 Water Utility Service
TOTAL Utility Services
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: .IDLY 31ST, 2014
PAGE
( - - 2013 -2014 ---------- - - - - -H -- - - - - -- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
512,013
498,880
489,029
369,493
489,029
487,069
892
665
1,000
1,495
1,600
1,000
1,152
1.,204
1,143
924
1,143
1,124
12,003
12,503
14,492
15,345
15,345
9,774
600
1,800
1,800
1,454
1,800
1,800
462
0
0
0
0
0
38,541
37,558
38,733
28,378
38,733
38,223
77,371
76,552
77,267
61,031
77,267
77,669
49,455
51,854
54,248
40,213
54,248
55,291
777
888
944
725
725
878
693,266
681,903
678,656
519,057
679,890
672,828
6,861
8,602
9,000
6,912
9,000
9,000
2,564
2,379
3,000
1,825
3,000
3,000
9,425
10,981
12,000
8,737
12,000
12,000
1,341
1,958
2,500
3,525
3,700
3,500
41,445
45,043
40,000
26,300
42,000
45,000
0
0
1,060
320
1,060
0
8,321
8,856
7,500
3,854
7,500
8,000
51,107
55,857
51,060
34,000
54,260
56,500
Operations Support
665 - 534000 Postage
0
1,520
2,000
634
1,200
1,500
665- 534200 Printing 6 Binding
1,157
1,500
1,500
0
1,500
1,500
TOTAL Operations Support
1,157
3,020
3,500
634
2,700
3,000
Staff Support
665 - 535100 Uniforms
210
241
500
161
400
500
665 - 535200 Awards
0
276
300
300
300
300
665 - 535300 Memberships
790
560
1,000
653
880
1,205
665 - 535500 Training /Travel
174
715
3,700
1,454
3,000
3,900
665- 535510 Meeting Expenses
381
123
440
168
440
440
TOTAL Staff Support
1,555
1,916
5,940
2,737
5,020
6,345
139
B-25-2014 02:23 PM
101 - GENERAL FUND
CULTURAL
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
( - - - -- - - - - -- 2013 -2014
2011 -2012 2012 -2013 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
PAGE
---------- H-- - - - - -- 2014 -2015 --
PROJECTED CITY ADMIN. ADO
YEAR END RECOMMENDED BU
Professional Services
665 - 541300 Other Consl /Prof Services
1,200
0
0
0
0
0
665 - 541365 Courier /Delivery Services
2,140
2,140
2,350
2,190
2,190
2,300
TOTAL Professional Services
3,340
2,140
2,350
2,190
2,190
2,300
Maintenance Services
665 - 551600 Other Maintenance Agreements
2,400
600
2,400
0
2,400
0
TOTAL Maintenance Services
2,400
600
2,400
0
2,400
0
Operating Equipment
665 - 571000 Furniture & Fixtures < $5,000
0
0
1,500
1,344
1,500
0
665 - 571300 Computer & Periphe. < $5000
0
215
0
0
0
0
665 - 571400 Library Materials
59,102
73,518
79,070
66,653
84,070
69,500
TOTAL Operating Equipment
59,102
73,733
80,570
67,997
85,570
89,500
Capital Outlay
TOTAL LIBRARY 821,351
830,149 836,476 635,352 844,030 842,473
TOTAL CULTURAL 821,351 630,149 836,476 635,352 844,030 842,473
140
DEPARTMENT: MARSHAL'S OFFICE
DIVISION: 762 ANIMAL SERVICES
FUND: 101 GENERAL FUND
VISION STATEMENT
Envision a community that embraces the mutual benefit of the human - animal
bond by providing superior service to the public. Encourage positive
communication to the public by promoting education, safety, health, and
recreation for animals. Advocate humane, compassionate treatment of animals
to reduce homelessness by having employees who take pride of their role in the
community.
Our goal is to promote responsible pet ownership and to prevent the spread of
animal borne diseases. In addition, we will provide services, care, registration,
animal control and public safety for our community, as well as serve as a disaster
relief center during times of emergency. We strive to promote adoptions of
healthy, non - aggressive animals to the public and to work with approved rescue
organizations, while providing temporary shelter for stray, unwanted or homeless
animals.
GOALS AND OBJECTIVES
• To educate the community in public safety and humane issues regarding
animals.
• To enforce the City ordinances and State statues pertaining to animals.
• To assist the public in resolving animal issues.
• To rp otect the safety and welfare of the citizens and animals of this
community.
• To rp event the spread of animal illnesses and other zoonotic diseases.
• To improve the co- existence of animals humans.
• To strengthen the relationship with volunteers.
• To rp ovide a Texas Department of State Health Services approved
quarantine facility for control and eradication of rabies.
141
ANIMAL SERVICES
DEPARTMENT DESCRIPTION
Animal Services Officers respond to calls for service in an area of approximately
35 square miles, with a population of over 50,500 including Joint Base San
Antonio - Randolph AFB. They are responsible for the enforcement of State laws
and City ordinances regarding care and treatment of animals. Animal Services
Officers ensure public health and safety through disease and population control,
while meeting the community's expectations for both. Provide daily care for
animals housed at the animal facility, daily cleaning and disinfection of all animal
cages, bedding, and feeding areas used by the animals.
Hire qualified, caring employees and provide training to maintain certifications,
ensure a competent workforce and retain employees. Promote humane
treatment of animals by enforcing laws and educating the public. Promote
responsible pet ownership through community outreach programs and animal
placement programs.
ORGANIZATIONAL CHART
ANIMAL SERVICES
2012 -13
2013 -14
2014 -15
Manager
1
1
1
Officer
5
4
4
Kennel Technician
0
3
4
TOTAL POSITIONS
6
8
9
142
ANIMAL SERVICES
PERFORMANCE INDICATORS
Animals brought in by staff
Animals brought in by public
Calls for service per year
Animals saved via adoption, redemption,
or transfer
989
2012 -13
2013 -14
2014 -15
Workload /Output
Actual
Estimate
Budget
Animals brought in by staff
Animals brought in by public
Calls for service per year
Animals saved via adoption, redemption,
or transfer
989
880
934
250
225
237
1,326
1,184
1,255
894
695
794
Training cost per staff member
$1,000 $1,000 $1,000
2012 -13
2013 -14
2014 -15
Efficiency
Actual
Estimate
Budget
Training cost per staff member
$1,000 $1,000 $1,000
/GTi1I'i t NIfga=I
2012 -13
2013 -14
2014 -15
Effectiveness
Actual
Estimate
Budget
/GTi1I'i t NIfga=I
Personnel
2012 -13
2013 -14
2014 -15
Budget
Actual
Estimate
Budget
Personnel
$260,481
$316,492
$306,397
Supplies
23,792
30,700
37,883
Utility Services
12,372
27,239
46,840
Operations Support
347
1,000
1,000
Staff Support
8,052
9,450
11,390
City Assistance
13,328
12,000
17,550
Professional Services
13,560
31,110
26,500
Maintenance Services
4,117
23,200
23,200
Operating Equipment
5,912
12,000
11,500
Capital Outlay
0
0
21,000
Total
$341,961
$463,541
$503,260
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2014 -15 Budget will increase 8.6% from the FY 2013 -14 year end
estimates. This increase is due to the full year funding of the larger Animal
Adoption Center. It also reflects the purchase of an Animal Adoption Trailer as
long as the City receives at least $9,000 in donations to put toward this capital
purchase.
143
B-25-2014 02:23 PM C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
101 - GENERAL FUND AS OF: JULY 31ST, 2014
HEALTH
EXPENDITURES -------------- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
ANIMAL SERVICES
Personnel Services
762 - 511110 Regular
180,564
174,880
204,763
140,363
204,763
200,112
762- 511120 Overtime
7,715
7,142
8,500
10,449
8,500
8,500
762 - 511180 LTD
538
533
616
384
616
529
762 - 511210 Longevity
2,193
2,338
3,188
3,136
3,188
2,240
762 - 511220 Clothing Allowance
480
0
3,240
0
3,240
5,200
762 - 511230 Certification Allowance
2,950
1,750
3,900
525
3,900
3,250
762- 511310 FICA - Employer
14,453
14,058
17,334
11,753
17,334
16,777
762 - 511350 TMRS- Employer
29,870
28,889
35,643
25,060
35,643
35,598
762- 511410 Health - Employer
29,070
27,881
36,848
19,433
36,848
30,717
762 - 511500 Workers' Compensation
2,853
3,011
3,594
2,460
2,460
3,474
TOTAL Personnel Services
270,685
260,481
317,626
213,565
316,492
306,397
Supplies
762 - 521000 Operating Supplies
12,539
12,765
15,600
17,141
15,950
21,147
762 - 521100 Office Supplies
1,102
1,204
2,000
0
2,000
2,000
762- 521200 Medical /Chem Supplies
9,667
9,824
13,000
7,330
13,000
14,736
762 - 521300 Motor Veh. Supplies
0
0
100
0
100
0
TOTAL Supplies
23,308
23,792
30,700
24,471
31,050
37,883
Utility Services
762 - 533100 Gas Utility Service
289
308
0
241
149
0
762 - 533200 Electric Utility Service
2,002
3,042
8,440
7,304
15,000
27,000
762 - 533300 Telephone
0
0
0
79
0
0
762 - 533310 Telephone /Cell Phones
0
0
420
239
420
0
762 - 533410 Water Utility Service
2,136
2,860
5,670
2,410
5,670
13,440
762 - 533500 Vehicle Fuel
6,550
6,161
6,000
5,532
6,000
6,400
TOTAL Utility Services
10,977
12,372
20,530
15,806
27,239
46,840
Operations Support
762- 534200 Printing 6 Binding
0
347
1,000
678
1,000
1,000
TOTAL Operations Support
0
347
1,000
678
1,000
1,000
Staff Support
762 - 535100 Uniforms
3,288
2,110
3,000
1,894
3,000
3,840
762- 535300 Memberships
150
150
500
0
500
500
762 - 535500 Training /Travel
5,023
5,722
6,000
2,679
5,000
6,000
762- 535510 Meeting Expenses
181
70
200
0
200
300
762- 535600 Professional Certification
0
0
750
0
750
750
TOTAL Staff Support
8,643
8,052
10,450
4,573
9,450
11,390
144
8 -25 -2014 02:23 PM
101 - GENERAL, FUND
HEALTH
EXPENDITURES
C. I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
PAGE
(-------- - - - - -- 2013 -2014 --------------- H-- - - - - -- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
City Assistance
762 - 537100 Medical Services
10,958
13,328
17,550
6,498
12,000
17,550
TOTAL City Assistance
10,958
13,328
17,550
6,498
12,000
17,550
Professional Services
762 - 541300 Other Consl /Prof Services
0
1,397
0
15,610
15,610
0
762 - 541310 Contrct Svc- B1ueBonnet- Cremat
1,935
1,643
3,500
780
3,000
3,500
762 - 541700 Microchip Service
0
0
5,000
2,156
5,000
5,000
762 - 541702 Spay & Neuter
10,547
10,520
13,000
1,796
7,500
18,000
TOTAL Professional Services
12,482
13,560
21,500
20,342
31,110
26,500
Maintenance Services
762 - 551100 Building Maintenance
350
14
14,520
1,425
14,520
14,520
762 - 551400 Minor & Other Equip Maint
395
323
1,000
258
1,000
1,000
762 - 551800 Other Maintenance Agreements
2,340
2,340
4,800
520
4,800
4,800
762 - 551810 Maintenance Agr. - Radios
1,540
1,440
2,880
1,080
2,880
2,880
TOTAL Maintenance Services
4,625
4,117
23,200
3,282
23,200
23,200
Rental /Leasing
Operating Equipment
762 - 571000 Furniture & Fixtures
0
0
3,000
1,662
3,000
3,000
762 - 571200 Vehicles & Access. Less $5,00
171
0
500
0
500
0
762- 571300 Computer & Periphe. < $5000
0
1,945
2,080
0
2,500
2,500
762 - 571500 Equipment
4,469
3,967
6,000
997
6,000
6,000
TOTAL Operating Equipment
4,639
5,912
11,580
2,659
12,000
11,500
Capital Outlay
762 - 581800 Equipment over $5,000
0
0
0
0
0
21,000
TOTAL Capital Outlay
0
0
0
0
0
21,000
TOTAL ANIMAL SERVICES 346.,318 3.41,961 454,136 291,873 463,541 503,260
TOTAL HEALTH 346,318 341,961 454,136 291,873 463,541 503,260
145
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146
DEPARTMENT: 853 INFORMATION TECHNOLOGIES (IT)
FUND: 101 GENERAL FUND
VISION STATEMENT: Innovation — Adaptation — Productivity
• Innovation: Finding new ways to enhance the City's operations through
unique and creative application of technologies.
• Adaptation: Merging proven principles and systems with new approaches
to create unique solutions and processes that provide the highest quality
services to our employees and citizens.
• Productivity: Promoting efficiency and economy through targeted
application of technologies, business analysis and support.
• To provide timely, accurate and responsive support to all who rely upon
our services.
• To provide reasoned and informed technical analyses to all City
departments as they grow and develop.
• To ensure that the City's technology assets are carefully maintained and
protected.
• To provide a secure, responsive and flexible information assets
foundation.
• To ensure that the City can rely on its information assets foundation for
the future.
DEPARTMENT DESCRIPTION
The Information Technologies Dept. is charged with maintaining, operating and
securing the City's information assets. These assets include computer systems,
network and communications systems, security systems, web services and social
media, etc. and form the foundation upon which many of the City's core
operations depend. Therefore this foundation must be reliable, resilient and
responsive. To meet those expectations the department focuses daily on
customer service, education and planning.
The last FY we renewed our commitment to customer service by dedicating a
new position to customer service management and response. In addition all IT
staff have taken one or more courses in customer service. For example, this last
FY, four of our staff completed the Dale Carnegie course on Effective
Communications and Human Relations. Our emphasis on improving customer
147
INFORMATION TECHNOLOGY
service has resulted in a steady decrease in open work order response times and
a marked improvement in customer satisfaction.
The last FY also saw the creation of the Laserfiche Strike Team, a cross -
departmental team of employees tasked with developing and managing
advanced document management and workflow solutions designed to automate
and streamline existing business processes city -wide.
Projects completed the last FY (2013/14) include:
• Migration of email services to Microsoft Office 365 online services. Moving
this mission - critical service to the secured cloud environment will save
more than $50K over a five -year period. This new venue also offers,
among its other features, an enhanced collaboration platform that was
unavailable before.
• Resumption of the long- delayed desktop replacement program. The
program's goal was to replace all remaining legacy Microsoft XP machines
with Windows 7 devices. This required the deployment of more than 125
new desktops within a 4 month timeframe. This program was completed in
May, 2014.
• Migration of City cell phone services from Sprint to Verizon saving approx.
$20k annually while providing better coverage and faster data
performance.
• Completed upgrade to VisitSchertz.com website.
• Introduction of dedicated on -line training resource for employees
• Introduction of web -based conferencing service for Economic
Development and other departments.
Projects for Current FY (2014 / 2015) include:
• Completion of Public Safety mobile device refresh to replace legacy
Microsoft XP devices in vehicles.
• Begin employee training program to make better use of Office 365
environment including Sharepoint, local and department collaboration
tools, Lync messaging system, etc.
• Work with Public Works to define requirements for upgrading SCADA
system.
• Begin planning and implementation of online and cable TV broadcasting of
Council and Commission meetings.
• Review and replace Schertz.com website.
148
INFORMATION TECHNOLOGY
ORGANIZATIONAL CHART
INFORMATION TECHNOLOGY
2012 -13
2013 -14
2014 -15
Director
1
1
1
Senior Systems Engineer
1
1
1
Senior Customer Services Engineer
0
1
1
Web Technician 1
1
1
1
-Computer/
Computer Technician 1
1
1
1
Public Safety Tech (paid by PD)
1
1
1
Administrative Assistant
1
1
1
TOTAL POSITIONS
6
7
7
PERFORMANCE INDICATORS
Customer Service Incidents Recap:
2012 -13
2013 -14
2014 -15
Workload /Output
Actual
Estimate
Budget
Customer Service Incidents Recap:
Work Orders / Incidents Totals:
4,972
5,415
5,910
Work Orders per month
153
295
350
Man -hours per month spent on work
orders
185
353
400
Average # Activities / WO
1.2
1.45
1.6
Resources Allocation Breakdown:
Web development / management hours
121 Hrs
2701-Irs
3501-Irs
New Systems /Replacements (qty)
35
175
110
Computers /Users /Devices managed
Computers, Servers, Cameras, Printers,
Network devices, Communications
Equipment, Active Users, Email Accounts
2,750
2,924
2,975
149
INFORMATION TECHNOLOGY
Network Downtime Rate (unplanned)
Supported Burden : tech staff (Industry
Standard 5.3 %, Gartner Group)
<1% <3% <1%
2.0% 2.1% 2.08%
2012 -13
2013 -14
2014 -15
Efficiency
Actual
Estimate
Budget
Network Downtime Rate (unplanned)
Supported Burden : tech staff (Industry
Standard 5.3 %, Gartner Group)
<1% <3% <1%
2.0% 2.1% 2.08%
Number of days any city department
operationally down due to planned IT
maintenance issues annually
Emails processed monthly (inbound)
Malware /Spam filtered monthly (inbound)
0 0 0
90,400 130,700 146,000
41,250 65,000 75,000
2012 -13
2013 -14
2014 -15
Output
Actual
Estimate
Budget
Number of days any city department
operationally down due to planned IT
maintenance issues annually
Emails processed monthly (inbound)
Malware /Spam filtered monthly (inbound)
0 0 0
90,400 130,700 146,000
41,250 65,000 75,000
Prevention of virus attack attempts
100% 100% 100%
2012 -13
2013 -14
2014 -15
Effectiveness
Actual
Estimate
Budget
Prevention of virus attack attempts
100% 100% 100%
Personnel
2012 -13
2013 -14
2014 -15
Budget
Actual
Estimate
Budget
Personnel
$302,109
$410,010
$441,993
Supplies
542
3,100
3,500
City Support Services
295,458
471,762
598,643
Utility Services
190,552
188,672
236,822
Staff Support
16,887
22,098
37,400
Maintenance Services
6,738
11,975
15,600
Operating Equipment
95,548
373,483
291,571
Total
$907,835
$1,481,100
$1,625,529
I a:Isle]:L1 iyi 01W11 I I a WIN I [a] z I_1 z 117_1► /_WY 16*1
The FY 2014 -15 Budget will increase 9.8% from FY 2013 -14 year end estimates.
Along with an increase in cost of our current supported systems and programs
the City will be adding planning tracking software for Development Services to
track the platting and permitting process from start to finish. The Fire Department
will now be able to create better reports by migrating their RMS data to a different
system. This will help them find efficiencies in their everyday operations. As more
of the City goes digital the costs for internet and data plans will increase
proportionally. In addition to software the City will also be replacing network
switches for better server performance, upgrading the firewall, and purchasing
video streaming software.
150
B-25-2014 02:23 PM
101 - GENERAL FUND
INTERNAL SERVICE
EXPENDITURES
INFORMATION TECHNOLOGY
Personnel Services
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
PAGE
( - 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
853- 511110 Regular
193,876
205,208
269,732
208,700
270,707
291,909
853 - 511120 Overtime
11,478
19,392
22,739
32,452
31,524
31,524
853- 511180 LTD
627
633
836
606
839
905
853 - 511210 Longevity
1,269
1,992
1,230
1,680
1,680
2,439
853- 511240 Allowance
6,794
1,140
1,140
658
1,140
0
853- 511310 FICA - Employer
15,430
16,501
22,555
18,033
23,336
24,929
853 - 511350 TMRS- Employer
33,250
35,381
46,379
39,466
47,985
52,897
853- 511410 Health - Employer
22,619
21,493
36,848
29,048
32,498
36,860
853- 511500 Workers' Compensation
300
368
490
301
301
530
TOTAL Personnel Services
285,642
302,109
401,949
330,943
410,010
441,993
Supplies
853- 521100 Office Supplies
78
496
1,000
780
600
1,500
853 - 521300 Motor Vehicle Supplies
0
0
0
0
0
500
853- 521600 Equip Maint Supplies
240
46
1,000
907
2,500
1,500
TOTAL Supplies
318
542
2,000
1,687
3,100
3,500
City Support Services
853 - 532300 Computer Consulting
0
0
22,995
15,303
45,000
45,000
853- 532350 Software Maintenance
271,254
294,506
0
0
0
0
853 - 532355 Software Maint -City Wide
0
0
178,510
169,747
180,000
251,752
853- 532360 Software Maint -Dept Specific
0
0
221,417
102,135
221,417
270,116
853 - 532400 Computer Fees & Licenses
4,980
952
21,901
19,931
25,345
31,775
TOTAL City Support Services
276,234
295,458
444,823
307,116
471,762
598,643
Utility Services
853 - 533300 Telephone /Land Line
36,379
50,504
55,000
37,109
49,000
55,545
853 - 533310 Telephone /Cell Phones
64,262
73,879
65,968
47,428
65,980
65,800
853- 533320 Telephone /Air Cards
47,316
39,570
35,180
32,197
37,680
53,383
853 - 533330 Telephone /Internet
23,907
26,056
38,224
21,304
35,512
60,594
853- 533500 Vehicle Fuel
247
542
1,000
568
500
1,500
TOTAL Utility Services
172,112
190,552
195,372
138,605
188,672
236,822
Operations Support
Staff Support
853- 535100 Uniforms 140 314 500 382 500 750
853- 535300 Memberships 35 329 500 598 598 650
853- 535500 Training /Travel 16,362 16,244 21,275 20,274 21,000 36,000
TOTAL Staff Support 16,537 16,887 22,275 21,254 22,098 37,400
151
8 -25 -2014 02:23 PM
101 - GENERAL FUND
INTERNAL SERVICE
EXPENDITURES
Professional Services
Maintenance Services
C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
(-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
853- 551300 Computer Maintenance
7,889
4,763
10,000
6,067
10,000
13,500
853- 551800 Other Maintenance Agreements
1,576
1,975
2,500
1,975
1,975
2,100
TOTAL Maintenance Services
9,464
6,738
12,500
8,042
11,975
15,600
Operating Equipment
853 - 571000 Furniture & Fixtures
0
0
3,230
3,230
3,230
3,565
853- 571300 Computer & Periphe. < $5000
103,271
84,223
194,753
176,280
194,753
210,506
853- 571300.Fleet Hardward Upgrade
0
0
92,500
60,115
92,500
0
853- 571300.Internal Network Upgrade
0
0
73,500
20,911
73,500
0
853 - 571401 Communication Equip LESS $500
2,296
10,966
9,500
6,471
9,500
75,000
853 - 571800 Equipment under $5,000
25,483
360
0
0
0
2,500
TOTAL Operating Equipment
131,050
95,548
373,483
267,007
373,483
291,571
Capital Outlay
853- 581800 Equipment over $5,000
27,152
0
0
0
0
0
TOTAL Capital Outlay
27,152
0
0
0
0
0
TOTAL INFORMATION TECHNOLOGY 918,510 907,835 1,452,402 1,074,655 1,481,100 1,625,529
152
DEPARTMENT: 866 HUMAN RESOURCES
FUND: 101 GENERAL FUND
VISION STATEMENT
To be the employer of choice in the State of Texas.
MISSION STATEMENT
To faithfully serve our employees and community by recruiting and developing
the best talent, communicating with clarity, advocating for ownership and
engagement, striving for continuous improvement, and creating a healthy and
positive work environment.
Xs] 0 =11110TL1101x 1
• Integrity
• Professionalism
• Teamwork
• Positive Attitude
• Innovation
• Ownership
• Respect
• Smile
• Understand the Organization
• Take Ownership - Help find answers
• Ask questions for clarification
• Follow - up in a timely manner
• Lead and teach by example
153
HUMAN RESOURCES
DEPARTMENT DESCRIPTION
The Human Resources Department provides services and support in the areas of
recruitment, selection, staffing, benefits administration, labor law compliance,
performance management, employee development and relations, health and
wellness, policy administration, and employee counseling.
DEPARTMENT OBJECTIVES
Over the next 3 -5 years, the HR Department is committed to doing the following:
1. Completely streamline all personnel files into the Laserfiche system using,
controlled, standardized procedures.
2. Have automated HR workflow processes implemented through the use of
Laserfiche.
3. Implement a standardized training and development program for
employees and supervisors.
4. Implement a succession planning program for the City of Schertz to follow
5. Introduce process management, lean, and six sigma concepts to the
leadership of Schertz.
6. Continuing re- tooling the City's employee policy handbook.
7. Pilot a 9/80 alternate work schedule
8. Complete formalized Hiring and Promotional with Public Safety Depts.
ORGANIZATIONAL CHART
HUMAN RESOURCES
2012 -13
2013 -14
2014 -15
Director
1
1
1
Senior Generalist
1
1
1
Generalist
1
1
1
Administrative Assistant
1
1
1
TOTAL POSITIONS
4
4
4
154
HUMAN RESOURCES
PERFORMANCE INDICATORS
Total No. of Employees (Avg.)
2012 -13
2013 -14
2014 -15
Workload /Output Measures
Actual
Estimate
Budget
Total No. of Employees (Avg.)
331
335
338
# Full Time Employees (Avg.)
282
285
297
Job Announcements Posted
55
65
70
# Applications received
3,774
3,800
3,900
# Full Time Positions Filled
56
65
65
# Part Time Positions Filled
18
25
30
# Total Turnover
48
50
52
# Full Time Turnover
32
32
33
# Part Time Turnover
16
18
19
# Retirements
4
4
5
# FMLA Claims
35
30
25
# General Training Courses
2
5
6
Avg. # of trainees per course
163
190
200
# of staff tuition requests
16
18
20
# of tuition reimbursements
23
25
26
Turnover Rate (Total)
Full -Time Turnover Rate
Part -Time Turnover Rate
Retirement Rate
Training Participation %
14.5%
2012 -13
2013 -14
2014 -15
Effectiveness Measures
Actual
Estimate
Budget
Turnover Rate (Total)
Full -Time Turnover Rate
Part -Time Turnover Rate
Retirement Rate
Training Participation %
14.5%
15.67%
16.30%
11.35%
11.55%
11.91%
32.65%
42.86%
45.24%
1.42%
1.44%
1.81%
63.64%
59.56%
62.7%
Absenteeism Hours
Avg. Days to Fill Positions
20,187 20,000 19,000
64 60 55
2012 -13
2013 -14
2014 -15
Efficiency Measures
Actual
Estimate
Budget
Absenteeism Hours
Avg. Days to Fill Positions
20,187 20,000 19,000
64 60 55
Absenteeism Cost
Turnover Cost
$400,503 $400,000 $395,000
$222,615 $210,000 $190,000
155
2012 -13
2013 -14
2014 -15
Cost Measures
Actual
Estimate
Budget
Absenteeism Cost
Turnover Cost
$400,503 $400,000 $395,000
$222,615 $210,000 $190,000
155
HUMAN RESOURCES
Personnel
2012 -13
2013 -14
2014 -15
Budget
Actual
Estimate
Budget
Personnel
$285,736
$300,906
$310,863
Supplies
1,193
1,300
1,000
Human Services
42,105
55,900
64,000
Operations Support
10,982
11,000
14,000
Staff Support
14,369
12,470
14,620
City Assistance
11,550
7,000
10,000
Professional Services
0
4,000
9,200
Total
$365,935
$391,518
$423,683
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2013 -14 Budget will increase by 8.2% from FY 2013 -14 year end
estimates. This increase is to better advertise for vacant specialized positions
and to provide full year funding of the FMLA service contract.
156
B-25-2014 02:23 PM
101 - GENERAL, FUND
INTERNAL SERVICE
EXPENDITURES
HUMAN RESOURCES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
PAGE
(-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
Personnel Services
866- 511110 Regular
186,938
199,663
204,355
159,421
204,355
212,958
866- 511120 Overtime
800
1,106
350
366
350
350
866- 511180 LTD
499
627
634
525
634
660
866- 511210 Longevity
4,000
2,290
2,774
2,794
2,794
3,278
866- 511240 Vehicle Allowance
577
2,500
2,500
1,442
1,442
0
866- 511310 FICA - Employer
14,325
14,867
15,872
12,270
15,872
16,569
866 - 511350 TMRS- Employer
28,173
32,148
32,636
26,675
32,636
35,157
866- 511410 Health - Employer
14,535
18,017
21,495
19,701
21,495
21,502
866 - 511500 Workers' Compensation
211
330
373
270
270
389
866 - 511600 Unemployment Compensation
20,924
14,188
30,000
11,457
20,000
20,000
TOTAL Personnel Services
270,981
285,736
310,989
234,921
299,848
310,863
Supplies
866 - 521100 Office Supplies
1,828
1,193
1,300
957
1,300
1,000
TOTAL Supplies
1,828
1,193
1,300
957
1,300
1,000
Human Services
866- 531100 Pre - employment Check
1,474
2,016
1,900
1,734
1,900
2,000
866 - 531150 Interview Expenses
0
200
3,000
0
1,500
3,000
866 - 531200 Medical Co -pay
3,400
1,100
3,000
700
1,500
3,000
866 - 531300 Employee Assistance
18,260
19,414
20,000
15,288
20,000
21,000
866 - 531400 Tuition Reimbursement
17,378
16,105
20,000
9,874
16,000
20,000
866 - 531500 Employee Wellness Program
0
3,270
8,000
3,969
8,000
8,000
866 - 531600 Training Classes
0
0
7,000
0
7,000
7,000
TOTAL Human Services
40,512
42,105
62,900
31,565
55,900
64,000
Operations Support
866- 534100 Advertising
6,873
9,319
7,000
4,992
9,000
12,000
866 - 534200 Printing S Binding
900
1,663
2,500
2,196
2,000
2,000
TOTAL Operations Support
7,773
10,982
9,500
7,188
11,000
14,000
Staff Support
866- 535100 Uniforms
252
254
270
0
270
270
866- 535210 Employee Recognition - Morale
3,390
5,437
5,500
3,185
3,500
5,500
866 - 535300 Memberships
815
1,038
2,200
1,445
2,200
2,000
866 - 535400 Publications
3,556
2,620
949
656
1,000
1,850
866- 535500 Training /Travel
2,021
5,021
6,000
5,203
5,500
5,000
TOTAL Staff Support
10,034
14,369
14,919
10,489
12,470
14,620
157
B-25-2014 02:23 PM
101 - GENERAL FUND
INTERNAL SERVICE
EXPENDITURES
City Assistance
866 - 537100 Medical Services
TOTAL City Assistance
Professional Services
866 - 541300 Other Consl /Prof Services
TOTAL Professional Services
Maintenance Services
Operating Equipment
866- 571000 Furniture 6 Fixtures
866 - 571800 Equipment Under $5,000
TOTAL Operating Equipment
TOTAL HUMAN RESOURCES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
PAGE
158
(--------
- - - - --
2013 -2014 ----------
- - - - -H
-- - - - - -- 2014 -2015 --
2011 -2012
2012 -2013
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADO
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMhIENDED BU
8,717
11,550
10,000
4,356
7,000
10,000
8,717
11,550
10,000
4,356
7,000
10,000
0
0
4,000
1,250
4,000
9,200
0
0
4,000
1,250
4,000
9,200
6,289
0
0
0
0
0
0
0
900
0
0
0
6,289
0
900
0
0
0
346,134
365,935
414,508
290,727
391,518
423,683
158
DEPARTMENT: FINANCE
DIVISION: 868 ACCOUNTING
FUND: 101 GENERAL FUND
VISION STATEMENT
The Finance Department strives to be the standard of excellence in financial
integrity and customer service.
MISSION STATEMENT
We strive to develop and implement new programs and processes which will
ensure a financially strong City government while providing first class customer
service with a professional, courteous, knowledgeable, and respectful
department staff.
GOALS AND OBJECTIVES
• Hire, train, and retain competent and caring employees.
• Maintain financial systems to provide timely and accurate financial
information and reports to the City Manager, City Council, other City
departments, citizens, and other agencies.
• Receive the Government Finance Officers Association Distinguished
Budget Award for the first time.
• Receive the Government Finance Officers Association Certification of
Excellence in Financial Reporting for the 29th consecutive year.
• Receive a Platinum Scorecard from the State Comptroller's Office for
leadership in financial transparency.
• Improve the 5 year budgeting and forecasting plan.
• Initiate long term debt service plan.
159
ACCOUNTING
DEPARTMENT DESCRIPTION
Prepare monthly financial reports for the City Manager, City Council and City
departments. Process all accounts payable and receivable in a timely manner,
post vendor payable check registers online, prepare 1099s, and prepare monthly
bank reconciliations and investments report. Maintain and process payroll for all
city employees and prepare W2s. Finance handles unclaimed property and their
subsequent disbursements to the individuals or the State. Maintain and
safeguard the City's investment portfolio. Manage debt service and fixed assets.
Complete the annual budget and facilitate annual audit and Comprehensive
Annual Financial Report. The Finance Director also oversees the Purchasing &
Asset Management Division.
191 3rL1►1 "TA I I*] Wy:I_1 Z41
ACCOUNTING
2011 -12
2012 -13
2013 -14
Finance Director
1
1
1
Assistant Director
1
1
1
Staff Accountant
1
1
1
Senior Budget Analyst
0
1
1
Financial /Budget Analyst
1
0
0
Accountant 1
0
0
1
Senior Payroll Specialist
1
1
1
Senior AP Specialist
1
1
1
TOTAL POSITIONS
6
6
7
160
ACCOUNTING
PERFORMANCE INDICATORS
Accounts payable checks 4,835 4,696 4,978
Out of Cycle AP Checks
Payroll checks 9,015 9,250 9,665
Out of Cycle Payroll Checks
2012 -13
2013 -14
2014 -15
Workload /Output
Actual
Estimate
Budget
Accounts payable checks 4,835 4,696 4,978
Out of Cycle AP Checks
Payroll checks 9,015 9,250 9,665
Out of Cycle Payroll Checks
Certificate of Achievement for Excellence in
Financial Reporting, Accumulative
Monthly Financials completed within 30 days
27 28 29
3 6 12
2012 -13
2013 -14
2014 -15
Effectiveness
Actual
Estimate
Budget
Certificate of Achievement for Excellence in
Financial Reporting, Accumulative
Monthly Financials completed within 30 days
27 28 29
3 6 12
Number of AP Checks per Employee
Number of Payroll Checks per Employee
Number of Journal Entries per Employee
4,835 4,696 4,978
9,015 9,250 9,665
582 614 651
2012 -13
2013 -14
2014 -15
Efficiency
Actual
Estimate
Budget
Number of AP Checks per Employee
Number of Payroll Checks per Employee
Number of Journal Entries per Employee
4,835 4,696 4,978
9,015 9,250 9,665
582 614 651
Personnel
2012 -13
2013 -14
2014 -15
Budget
Actual
Estimate
Budget
Personnel
$443,526
$454,855
$516,715
Supplies
2,762
2,500
2,800
Operations Support
987
1,000
1,000
Staff Support
6,956
8,160
15,605
Operating Equipment
1,795
0
0
Total
$456,025
$466,515
$536,120
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2014 -15 Budget will increase 14.9% from the FY 2013 -14 year end
estimates due to 10 month funding of a new Accountant position.
161
B-25-2014 02:23 PM C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
101 - GENERAL FUND AS OF: JULY 31ST, 2014
INTERNAL SERVICE
EXPENDITURES (-------- - - - - -- 2013 -2014 --------------- H -- - - - - -- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
FINANCE
Personnel Services
868 - 511110 Regular
319,914
326,800
328,988
257,324
328,988
372,120
868 - 511120 Overtime
170
210
250
140
250
250
868 - 511180 LTD
975
1,005
1,020
828
1,020
1,154
868 - 511210 Longevity
5,629
6,476
7,456
7,456
7,456
8,460
868 - 511230 Certification Allowance
854
842
900
785
900
900
868- 511310 FICA - Employer
24,275
24,878
25,826
19,660
25,826
29,202
868 - 511350 TMRS- Employer
50,887
52,269
53,104
43,197
53,104
61,964
868- 511410 Health - Employer
33,736
30,480
36,848
26,030
36,848
41,980
868 - 511500 Workers' Compensation
474
566
604
462
463
685
TOTAL Personnel Services
436,913
443,526
454,996
355,881
454,855
516,715
Supplies
868 - 521000 Operating Supplies
902
1,090
1,000
342
700
700
868 - 521100 Office Supplies
2,096
1,671
1,500
1,810
1,800
2,100
TOTAL Supplies
2,998
2,762
2,500
2,151
2,500
2,800
Utility Services
Operations Support
868- 534200 Printing 5 Binding
198
987
1,000
834
1,000
1,000
TOTAL Operations Support
198
987
1,000
834
1,000
1,000
Staff Support
868 - 535100 Uniforms
0
0
210
0
210
210
868- 535300 Memberships
1,154
2,641
1,890
1,819
1,890
1,890
868 - 535400 Publications
55
55
1,555
55
55
2,355
868 - 535500 Training /Travel
4,625
4,261
11,050
3,730
5,500
11,050
868- 535600 Professional Certification
1,150
0
100
505
505
100
TOTAL Staff Support
6,984
6,956
14,805
6,109
8,160
15,605
Professional Services
Maintenance Services
Rental /Leasing
868- 561200 Lease - Equipment 502 0 0 0 0 0
TOTAL Rental /Leasing 502 0 0 0 0 0
162
8 -25 -2014 02:23 PM
C I T Y O F S C H E R T Z
PAGE
PROPOSED BUDGET WORKSHEET
101 - GENERAL FUND
AS OF: JULY 31ST, 2014
INTERNAL SERVICE
_
EXPENDITURES
(-------- - - - - -- 2013 -2014
--------------- -------- 2014 -2015 --
2011 -2012
2012 -2013 CURRENT Y -T -D
PROJECTED CITY ADMIN. ADO
ACTUAL
ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
Operating Equipment
868- 571000 Furniture 6 Fixtures
266
0 0
0 0 0
868 - 571200 Office Equipment
0
1,795 0
0 0 0
TOTAL Operating Equipment
266
1,795 0
0 0 0
TOTAL FINANCE 447,861 456,025 473,301 364,976 466,515 536,120
163
THIS PAGE INTENTIONALLY LEFT BLANK
164
DEPARTMENT: FINANCE
DIVISION: 872 PURCHASING & ASSET MANAGEMENT
FUND: 101 GENERAL FUND
VISION STATEMENT
To be national leaders in the stewardship of the City's human and physical
assets.
IlyiIR14 If] &3IFTAi4►Yi14►k0
To manage accurate inventory lists and facilitate purchases at the best quality
and value for the City's departments through ethical practices in all areas with a
cohesive and flexible team of employees.
GOALS AND OBJECTIVES
• Maintain the highest levels of ethical practices for all department functions.
• All City departments receive their orders in a timely manner to effectively
perform their job functions in an efficient manner.
• Procure quality goods and services for all City departments, from
appropriate sources, using the most efficient and economical means at the
best possible price and make them available at the right place and time.
• Use supply contracts and co -ops in order to improve delivery time of
particular items and to take advantage of quantity discounts.
• Maintain a professional relationship with all City departments and vendors
insuring open communication.
• Randomly audit purchase orders in the Incode system.
• Maintain the City Purchasing Manual, combining State and Local
Purchasing Legislation.
• Manage, review, and track City contracts and agreements. Notify
departments when contracts are expiring.
165
PURCHASING & ASSET MANAGEMENT
• Manage procedures for Capital and Fixed asset inventory and
accountability, and conduct physical surveys of City property.
• Manage disposal and auction activities for surplus, excess, and damaged
City property.
• Manage insurance and Workers Compensation claims and
accident /incident reports with immediate response. Gather all information
for all incidents involving City property regardless of repair costs. Retain
claims, reports and litigation according to the Texas State Records
Retention Schedules.
• Program and oversee safety training for employees to minimize accidents
and incidents, and mitigate risk. Develop and Maintain the City Safety
Policy.
DEPARTMENT DESCRIPTION
The Purchasing and Asset Management Department is responsible for managing
the Purchasing, Inventory, Property Disposal, Contracts, Grants, Risk
Management, and Safety functions for the City.
Manages all bids, quotes, contracts and agreements, City purchases, warehouse
inventory, City property disposal, auctions, grants, fleet vehicle registration and
titles, Fleet Gas Card program, and conducts random purchase order audits
The department is also responsible for the City Risk Management and Safety
program. Maintains the City Capital and Fixed Assets inventory, property and
liability insurance schedules, processes all insurance claims, insurance litigation,
and workers compensation, monitors all safety aspects of City functions,
schedules employee safety training, evaluates loss runs to identify trends and
mitigate risk.
Establish and update all associated City policies, manuals, and documentation
as they pertain to this department.
W..
PURCHASING & ASSET MANAGEMENT
ORGANIZATIONAL CHART
Purcha
Accounting As!
lManag
PURCHASING & ASSET MGMT.
2012 -13
2013 -14
2014 -15
Director
1
1
1
Senior Purchasing Specialist
1
1
1
Administrative Assistant
1
1
1
Risk & Safety Specialist
1
1
1
TOTAL POSITIONS
4
4
4
PERFORMANCE INDICATORS
Bids and Proposals Drafted
2012 -13
2013 -14
2014 -15
Workload /Output
Actual
Estimate
Budget
Bids and Proposals Drafted
8
10
10
Bids and Proposals Responses
40
60
50
Contracts Reviewed
45
150
150
Meetings with Vendors
93
125
125
Research Requests
N/A
150
150
Quotes Received
N/A
100
100
Deliveries Received
N/A
504
500
Active Works Comp Claims
N/A
216
225
Accident and Injuries Investigated
N/A
60
65
New Hire Safety Training
N/A
36
40
Training Classes Held
N/A
10
10
167
PURCHASING & ASSET MANAGEMENT
Vehicles Processed (Titles, Gas Cards,
Plates)
Property Damage Claims
Certificates of Insurance Processed
MSDS /SDS Added
N/A
20
20
N/A
15
20
N/A
40
40
N/A
157
100
Personnel
2012 -13
2013 -14
2014 -15
Budget
Actual
Estimate
Budget
Personnel
$248,324
$254,944
$262,098
Supplies
520
1,200
1,200
Utility Services
460
600
500
Operations Support
13
300
300
Staff Support
6,007
8,042
8,070
Operating Equipment
0
2,072
1,300
Total
$255,325
$267,158
$273,468
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2014 -15 Budget will increase 2.4% from the FY 2013 -14 Budget. This
increase reflects higher personnel costs.
168
B-25-2014 02:23 PM C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
101 - GENERAL FUND AS OF: JULY 31ST, 2014
INTERNAL SERVICE
EXPENDITURES (-------- - - - - -- 2013 -2014 ---------- - - - - -H -- - - - - -- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
PURCHASING S ASSET MGT
Personnel Services
872- 511110 Regular
176,574
177,638
179,514
138,360
179,514
183,891
872 - 511120 Overtime
0
0
1,402
344
1,402
1,403
872- 511180 LTD
535
547
556
430
556
570
872- 511210 Longevity
3,833
4,480
5,150
6,390
5,150
5,702
872- 511310 FICA - Employer
13,616
13,405
14,234
10,685
14,234
14,611
872 - 511350 TMRS- Employer
28,124
28,471
29,268
23,584
29,268
31,003
872- 511410 Health - Employer
22,619
23,472
24,565
19,757
24,565
24,574
872 - 511500 Workers' Compensation
261
312
335
255
255
344
TOTAL Personnel Services
245,562
248,324
255,024
199,806
254,944
262,098
Supplies
872 - 521000 Operating Supplies
458
147
500
210
500
500
872- 521100 Office Supplies
5,999
371
600
131
600
600
872- 521300 Motor Veh. Supplies
0
2
100
30
100
100
TOTAL Supplies
6,457
520
1,200
371
1,200
1,200
Utility Services
872 - 533500 Vehicle Fuel
420
460
600
213
600
500
TOTAL Utility Services
420
460
600
213
600
500
Operations Support
872- 534000 Postage
5
6
100
0
100
100
872- 534200 Printing 6 Binding
0
0
200
0
200
200
872- 534710 Service Fees - GovDeals
0
8
0
0
0
0
TOTAL Operations Support
5
13
300
0
300
300
Staff Support
872- 535100 Uniforms
0
0
160
167
167
320
872 - 535300 Memberships
1,506
1,220
1,500
1,143
1,500
1,500
872 - 535400 Publications
15
0
0
0
0
0
872- 535500 Training /Travel
3,004
4,696
6,125
1,924
6,125
6,000
872- 535510 Meeting Expenses
0
91
200
121
250
250
TOTAL Staff Support
4,524
6,007
7,985
3,354
8,042
8,070
Professional Services
Rental /Leasing
169
B-25-2014 02:23 PM
C I T Y
O F S C H E R T Z
PAGE
PROPOSED
BUDGET WORKSHEET
101 - GENERAL FUND
AS OF:
JULY 31ST, 2014
INTERNAL SERVICE
EXPENDITURES
(-------- - - - - -- 2013 -2014 ---------------
-------- 2014 -2015 --
2011 -2012
2012 -2013
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADO
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BU
Operating Equipment
872- 571000 Furniture & Fixtures
7,591
0
1,800
1,822
1,822
1,000
872 - 571500 Operating Equipment
0
0
250
19
250
300
TOTAL Operating Equipment
7,591
0
2,050
1,841
2,072
1,300
Capital Outlay
TOTAL PURCHASING & ASSET MGT
264,559
255,325
267,159
205,584
267,158
273,468
170
DEPARTMENT: PUBLIC WORKS
DIVISION: 877 FLEET MAINTENANCE
FUND: 101 GENERAL FUND
VISION STATEMENT
To have the lowest vehicle downtime in the state with high quality assurance.
MISSION STATEMENT
Maintain and repair all city owned vehicles and equipment with technological
innovation to reduce down time, increase lifespan, and keep a safe operating
fleet with a skilled and dedicated workforce.
GOALS AND OBJECTIVES
• Maintain and repair vehicles and equipment to increase their lifespan.
• Optimize fleet availability by improving turn - around times.
• Develop and implement fleet utilization guidelines and procedures.
DEPARTMENT DESCRIPTION
Maintain fleet vehicles including: transmission service, motor oil changes, state
inspections, and tire repair and replacement. Troubleshoot, diagnose, and repair
mechanical and electrical failures.
171
FLEET MAINTENANCE
ORGANIZATIONAL CHART
Building water &
treets Fleet Services Maintenance Sewer /Billing Drainag
0
Office
FLEET MAINTENANCE
2012 -13
2013 -14
2014 -15
Fleet Maintenance Manager
0
0
1
Fleet Maintenance Supervisor
1
1
0
Fleet Maintenance Foreman
1
0
0
Fleet Mechanic II
0
1
1
Mechanic 1
2
1 2
2
TOTAL POSITIONS
4
4
4
» :U1910►Ti /_1ki [91:8Iz131KTA IN] :'1
Work Orders-
-Police Department vehicles and equipment
-EMS vehicles and equipment
- Streets vehicles and equipment
- Administration vehicles
- Animal Control vehicles
- Facilities Maintenance vehicles
-Fire vehicles and equipment
-Fleet Service vehicles
- Inspection vehicles
- Marshal Service vehicles
-Parks vehicles and equipment
-Water & Sewer vehicles and equipment
- Drainage vehicles and equipment
- Economic Development vehicles
172
460
2012 -13
2013 -14
2014 -15
Workload /Output
Actual
Estimate
Budget
Work Orders-
-Police Department vehicles and equipment
-EMS vehicles and equipment
- Streets vehicles and equipment
- Administration vehicles
- Animal Control vehicles
- Facilities Maintenance vehicles
-Fire vehicles and equipment
-Fleet Service vehicles
- Inspection vehicles
- Marshal Service vehicles
-Parks vehicles and equipment
-Water & Sewer vehicles and equipment
- Drainage vehicles and equipment
- Economic Development vehicles
172
460
462
485
456
360
378
344
317
332
11
9
9
27
27
28
69
32
34
244
173
181
27
41
43
26
20
21
41
37
39
177
128
134
285
288
302
247
125
131
3
8
9
FLEET MAINTENANCE
- Purchasing vehicles
-Motor Pool vehicles
Total Work Orders Issued
Number of after -hour calls
8 5 5
41 38 40
2,466 2,070 2,171
46 44 46
Actual field service calls, vehicle and
equipment Failures
Average response time for emergency
repair, in minutes
160 198 192
25 25 25
2012 -13
2013 -14
2014 -15
Efficiency
Actual
Estimate
Budget
Actual field service calls, vehicle and
equipment Failures
Average response time for emergency
repair, in minutes
160 198 192
25 25 25
% of all vehicles and equipment issues
resolved without recall 97% 97% 97%
2012 -13
2013 -14
2014 -15
Effectiveness
Actual
Budget
Budget
% of all vehicles and equipment issues
resolved without recall 97% 97% 97%
Personnel Services
Supplies
City Support Services
Utility Services
Operations Support
Staff Support
City Assistance
Maintenance Services
Rental /Leasing
Operating Equipment
Capital Outlay
Total
PROGRAM JUSTIFICATION AND ANALYSIS
$182,982 $221,326 $313,447
164,311
2012 -13
2013 -14
2014 -15
Budget
Actual
Estimate
Budget
Personnel Services
Supplies
City Support Services
Utility Services
Operations Support
Staff Support
City Assistance
Maintenance Services
Rental /Leasing
Operating Equipment
Capital Outlay
Total
PROGRAM JUSTIFICATION AND ANALYSIS
$182,982 $221,326 $313,447
164,311
176,250
174,525
2,388
3,500
3,500
3,869
5,000
5,000
142
400
400
1,944
4,500
4,500
0
180
180
98,241
80,750
73,750
0
200
200
9,451
5,000
8,200
0
10,000
65,000
$463,328
$507,106
$648,702
The FY 2014 -15 Budget increases by 27.9% from the FY 2013 -14 year end
estimates. This increase reflects the addition of two Mechanic I positions; one of
which will be paid by EMS and be trained to specifically work on emergency
service vehicles. There is also funding for replacement vehicles when they break
down.
173
8 -25 -2014 02:23 PM
101 - GENERAL FUND
INTERNAL SERVICE
EXPENDITURES
FLEET SERVICE
Personnel Services
877 - 511110 Regular
877 - 511120 Overtime
877 - 511180 LTD
877 - 511210 Longevity
877 - 511310 FICA - Employer
877 - 511350 TMRS- Employer
877- 511410 Health - Employer
877 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
877 - 521000 Operating Supplies
877- 521005 Supplies - Inspection Sticker
877- 521100 Office Supplies
877 - 521200 Oil Lube Suppl, Chem Supplies
877- 521300 Motor Veh. Supplies
877 - 521600 Equip Maint Supplies
TOTAL Supplies
City Support Services
877- 532400 Computer Fees & Licenses
TOTAL City Support Services
Utility Services
877- 533500 Vehicle .Fuel
TOTAL Utility Services
Operations Support
877 - 534200 Printing & Binding
TOTAL Operations Support
Staff Support
877 - 535100 Uniforms
877 - 535200 Awards
877- 535500 Training /Travel
877 - 535510 Meeting Expenses
TOTAL Staff Support
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
PAGE
(-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
125,830
132,030
153,894
116,975
153,894
214,809
3,657
2,844
2,000
3,050
2,000
3,000
366
264
477
313
477
666
5,868
1;399
1,766
1,861
1,766
2,076
10,322
10,378
12,061
9,233
12,061
16,821
21,145
21,144
24,800
19,840
24,800
35,693
17,667
12,766
24,565
15,674
24,565
36,860
1,669
2,157
2,528
1,763
1,763
3,522
186,525
182,982
222,091
168,710
221,326
313,447
2,943
2,827
3,000
2,374
3,000
3,000
750
781
1,125
1,150
1,150
1,125
477
244
300
235
300
300
1,508
12,662
15,500
14,349
15,500
14,000
123,714
146,731
148,000
151,080
155,000
155,000
1,052
1,066
1,100
1,098
1,300
1,100
130,444
164,311
169,025
170,285
176,250
174,525
1,500
1,500
3,710
3,710
0
0
2,388 3,500 2,100 3,500 3,500
2,388 3,500 2,100 3,500 3,500
3,869 5,000 3,403 5,000 5,000
3,869 5,000 3,403 5,000 5,000
142 400 0 400
142 400 0 400
400
400
1,327
1,417
2,200
1,774
2,200
2,200
35
67
100
0
100
100
1,398
335
2,000
141
2,000
2,000
135
125
200
89
200
200
2,895
1,944
4,500
2,004
4,500
4,500
174
8 -25 -2014 02:23 PM
101 - GENERAL FUND
INTERNAL SERVICE
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
PAGE
(-------- - - - - -- 2013 -2014 ---------- - - - - -H -- - - - - -- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
City Assistance
877 - 537100 Medical Services
0
0
180
0
180
180
TOTAL City Assistance
0
0
180
0
180
180
Professional Services
Maintenance Services
877 - 551000 Outside Fleet Repair
64,365
92,639
65,000
84,141
75,000
68,000
877- 551100 Building Maintenance
794
612
750
690
750
750
877 - 551400 Minor & Other Equip Maint
4,253
4,990
5,000
606
5,000
5,000
TOTAL Maintenance Services
69,411
98,241
70,750
85,436
80,750
73,750
Rental /Leasing
877- 561100 Rental - Equipment
270
0
200
0
200
200
TOTAL Rental /Leasing
270
0
200
0
200
200
Operating Equipment
877 - 571500 Operating Equipment
4,932
9,451
5,000
3,189
5,000
8,200
TOTAL Operating Equipment
4,932
9,451
5,000
3,189
5,000
8,200
Capital Outlay
877- 581200 Vehicles & Access. OVER $5,00
0
0
0
0
0
57,000
877- 581500 Equipment Over $5,000
0
0
10,000
0
10,000
8,000
TOTAL Capital Outlay
0
0
10,000
0
10,000
65,000
TOTAL FLEET SERVICE 399,686 463,328 490,646 435,127 507,106 648,702
175
THIS PAGE INTENTIONALLY LEFT BLANK
176
DEPARTMENT: PUBLIC WORKS
DIVISION: 878 BUILDING MAINTENANCE
FUND: 101 GENERAL FUND
VISION STATEMENT
Ensure facilities are a safe and comfortable environment, maintained and operated
efficiently for the benefit of employees and the citizens of Schertz.
Provide safe, enjoyable, and attractive facilities that allow diverse programs and
responsive services that enhance the quality of life of citizens and employees by
managing building functions, facility care, and security through quality maintenance in a
professional environment.
GOALS AND OBJECTIVES
• Provide quality customer services in an effective and efficient manner.
• Promote and implement energy efficiency programs to reduce utility
consumption.
• Provide high - quality preventative maintenance to extend the life of facilities.
DEPARTMENT DESCRIPTION
Building Maintenance services and maintains 19 facilities totaling 202,847 square feet
with a value of $25,277,765, consisting of carpet, tile floors, other flooring, offices,
storage areas, restrooms, meeting /training rooms. Provide facility maintenance repairs,
and upkeep of City buildings. Provide preventive maintenance on HVAC units, stand -by
generators, replacing light bulbs and ballasts, plumbing repairs, carpentry work,
painting, and building access, minor electric and general building and fixture repairs.
This department was reorganized and restructured to report to the Director of Public
Works in December of 2012.
177
BUILDING MAINTENANCE
ORGANIZATION CHART
FACILITIES MAINTENANCE
2012 -13
2013 -14
2014 -15
Foreman
1
1
1
Worker 1
1
1
2
TOTAL POSITIONS
2
2
3
PERFORMANCE INDICATORS
Square footage maintained
2012 -13
2013 -14
2014 -15
Workload /Output
Actual
Estimate
Budget
Square footage maintained
202,847
213,847
234,202
City Buildings Maintained
19
19
21
Work Orders Received
972
1,044
1,080
Work Orders Completed
892
936
983
HVAC units air filters replaced
2,158
2,178
2,178
Light bulbs and ballasts replaced
818
672
800
Miscellaneous Items (office moving etc.)
741
777
816
Plumbing Repairs
197
206
217
Electrical Repairs
346
363
381
Preventive maintenance on Generators
3
3
0
178
BUILDING MAINTENANCE
Personnel
2013 -14
2013 -14
2014 -15
Budget
Actual
Estimate
Budget
Personnel
$71,555
$94,670
$136,524
Supplies
0
1,043
1,043
Utility Services
2,712
4,350
2,350
Staff Support
582
2,800
2,900
Professional Services
12,623
10,000
12,000
Maintenance Services
60,293
93,170
71,132
Rental Equipment
375
400
1,400
Operating Equipment
540
0
1,500
Capital Outlay
0
118,000
38,750
Total
$148,680
$324,433
$267,599
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2014 -15 Budget decreases 17.5% from the FY 2013 -14 year end estimates. FY
2014 -15 includes the addition of a new Worker I position and a vehicle; however this
increase is offset by the one -time funding of the security and audio /visual upgrades to
the Council Chambers in FY 2013 -14.
179
8 -25 -2014 02:23 PM
101 - GENERAL FUND
INTERNAL SERVICE
EXPENDITURES
BUILDING MAINTENANCE
Personnel Services
878- 511110 Regular
878 - 511120 Overtime
878- 511180 LTD
878- 511210 Lonegevity
878- 511310 FICA - Employer
878 - 511350 TMRS- Employer
878- 511410 Health - Employer
878 - 511500 Workman's Compensation
TOTAL Personnel Services
Supplies
878- 521000 Operating Supplies
878- 521300 Motor Vehicle Supplies
TOTAL Supplies
Utility Services
878- 533500 Vehicle Fuel
TOTAL Utility Services
Staff Support
878- 535100 Uniforms
878- 535200 Awards
878- 535300 Memberships
878- 535500 Training /Travel
878 - 535510 Meeting Expense
TOTAL Staff Support
Professional Services
878- 541310 Contractual Services
TOTAL Professional Services
Maintenance Services
878 - 551100 Building Maintenance
878 - 551400 Minor & Other Equip Maint
878 - 551800 Other Maintenance Agreements
878 - 551810 Maintenance Agr - Radios
TOTAL Maintenance Services
C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
(---- - - - - -- - -- 2013 -2014 --------------- )(-- - - - - -- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
0
49,873
61,488
49,192
61,488
88,632
0
1,149
0
1,594
2,000
2,000
0
152
191
167
191
275
0
0
2,717
2,717
2,717
3,003
0
3,777
4,912
3,970
4,912
7,163
0
7,760
10,099
8,702
10,099
15,199
0
8,844
12,283
10,134
12,283
18,430
0
0
1,276
980
980
1,822
0
71,555
92,966
77,457
94,670
136,524
0
0
1,000
231
1,000
1,000
0
0
43
0
43
43
0
0
1,043
231
1,043
1,043
0
2,712
4,350
2,370
4,350
2,350
0
2,712
4,350
2,370
4,350
2,350
0
528
1,050
843
1,000
1,100
0
0
100
0
100
100
0
0
100
0
100
100
0
0
1,500
858
1,500
1,500
0
55
100
37
100
100
0
582
2,850
1,737
2,800
2,900
0
12,623
10,000
9,745
10,000
12,000
0
12,623
10,000
9,745
10,000
12,000
0
57,623
67,000
79,961
92,000
70,000
0
0
250
0
500
500
0
2,670
38
0
38
0
0
0
632
430
632
632
0
60,293
67,920
80,391
93,170
71,132
180
8 -25 -2014 02:23. PM - C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
101 - GENERAL FUND AS OF: JULY 31ST, 2014
INTERNAL SERVICE
EXPENDITURES (-------- - - - - -- 2013 -2014
2011 -2012 2012 -2013 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
PAGE
----- - - - - -H -- - - - - -- 2014 -2015 --
PROJECTED CITY ADMIN. ADO
YEAR END RECOMMENDED BU
Rental /Leasing
878- 561100 Rental - Equipment
0
375
1,400
0
400
1,400
TOTAL Rental /Leasing
0
375
1,400
0
400
1,400
Operating Equipment
878 - 571700 Improvement Under $5,000
0
540
0
0
0
1,500
TOTAL Operating Equipment
0
540
0
0
0
1,500
Capital Outlay
878- 581200 Vehicles G Access. OVER $5,00
0
0
0
0
0
28,000
878- 581700 Improvements Over $5,000
0
0
118,000
3,713
118,000
5,500
878- 581800 Equipment Over $5,000
0
0
0
0
0
5,250
TOTAL Capital Outlay
0
0
118,000
3,713
118,000
38,750
TOTAL BUILDING MAINTENANCE
0
148,680
298,529
175,643
324,433
267,599
TOTAL INTERNAL SERVICE
2,376,750
2,597,128
3,396,545
2,546,711
3,437,830
3,775,101
181
THIS PAGE INTENTIONALLY LEFT BLANK
182
DEPARTMENT: 901 CITY ASSISTANCE
FUND: 101 GENERAL FUND
DEPARTMENTAL DESCRIPTION
The City will set up a preliminary budget of $46,390 for the operations of the
Senior Center through January 2015. These expenses are offset by revenue
generated by the program. An additional $45,000 is left in City Assistance for the
possibility of a third party taking over operations of this program after the said
date.
The Patient Assistance program is an Interlocal Agreement between the City of
Schertz and Guadalupe Valley Hospital. The Hospital agrees to provide
prescription medication free of charge or at a low cost to citizens of Schertz who
qualify for assistance under established guidelines. The Hospital agrees to
maintain a part -time intake and information office in Schertz. Prescriptions will
be filled and administered at the Hospital's Seguin facility. The City agrees to
pay the hospital an agreed upon amount under the yearly contract. The Hospital
agrees to provide written reports to the City and to provide the City with the
complete budget for the Hospital's drug program. This contract is for $5,000.
The City of Schertz also provides assistance to the Guadalupe Children's
Advocacy Center. The Center provides a warm, homelike environment for
children who visit to be interviewed about physical or sexual abuse. The
Children's Advocacy Center's primary emphasis is placed on the well -being of
the child to prevent further trauma. This agreement is for $5,000
Transportation Assistance is provided through Alamo Regional Transit for senior
citizens.
Senior Center
City Assistance
Total
183
$0 $60,955 $46,390
52,000 87,648 80,000
$52,000 $148,603 $126,390
2012 -13
2013 -14
2014 -15
Budget
Actual
Estimate
Budget
Senior Center
City Assistance
Total
183
$0 $60,955 $46,390
52,000 87,648 80,000
$52,000 $148,603 $126,390
CITY ASSISTANCE
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2014 -15 Budget will decrease by 15.0% from the FY 2013 -14 year end
estimates. The decrease is due to one -time expenses related to the City taking
over operation of the Senior Center that occurred in FY 2013 -14.
184
7 -31 -2014 03:00 PM
101 - GENERAL FUND
PARKS 6 RECREATION
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
PAGE
(-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
SENIOR CITIZEN CENTER
0
0
53,615
35,392
60,955
46,390
Personnel Services
1,156,670
1,159,429
1,250,388
764,787
1,226,515
1,380,331
Supplies
465 - 521000 Operating Supplies
0
0
5,400
4,703
5,400
6,000
465 - 521100 Office Supplies
0
0
0
42
42
150
465 - 521110 Office Supplies - Refreshment
0
0
2,359
301
2,359
1,500
TOTAL Supplies
0
0
7,759
5,046
7,801
7,650
Utility Services
465 - 533200 Electric Utility Service
0
0
3,600
414
3,600
3,600
465- 533410 Water Utility Service
0
0
640
0
640
640
TOTAL Utility Services
0
0
4,240
414
41240
4,240
Operations Support
465 - 534100 Advertising
0
0
2,400
0
1,500
1,500
TOTAL Operations Support.
0
0
2,400
0
1,500
1,500
City Assistance
465- 537700 Senior Citizen Hot Meals
0
0
31,950
15,120
25,000
20,000
TOTAL City Assistance
0
0
31,950
15,120
25,000
20,000
Professional Services
465- 541300 Other Consl /Prof Services
0
0
3,866
3,597
4,866
7,000
465 - 541920 Entertainment Services
0
0
1,000
3,666
10,000
1,000
TOTAL Professional Services
0
0
4,866
7,263
14,866
8,000
Maintenance Services
465 - 551100 Building Maintenance
0
0
2,400
7,548
7,548
5,000
TOTAL Maintenance Services
0
0
2,400
7,548
7,548
5.,000
TOTAL SENIOR CITIZEN CENTER
0
0
53,615
35,392
60,955
46,390
TOTAL PARKS 6 RECREATION
1,156,670
1,159,429
1,250,388
764,787
1,226,515
1,380,331
185
B-25-2014 02:23 PM
101 - GENERAL FUND
MISC 6 PROJECTS
EXPENDITURES
C I T Y O F S. C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
(-------- - - - - -- 2013 -2014
2011 -2012 2012 -2013 CURRENT Y -T -D
ACTUAL, ACTUAL, BUDGET ACTUAL
PAGE
---------- )(-------- 2014 -2015 --
PROJECTED CITY ADMIN. ADO
YEAR END RECOMMENDED BU
CITY'S ASSISTANCE
Utility Services
901 - 533200 Electric Utility Service
281
0
0
0
0
0
TOTAL Utility Services
281
0
0
0
0
0
City Assistance
901 - 537300 Patient Assistence
5,000
5,000
5,000
5,000
5,000
5,000
901 - 537400 Transportation Assistance
0
0
22,000
22,020
22,020
31,678
901 - 537500 Children's Advocacy Assistanc
5,000
5,000
5,000
0
5,000
5,000
901 - 537700 Senior Citizens Program
42,000
42,000
42,000
55,628
55,628
45,000
TOTAL, City Assistance
52,000
52,000
74,000
82,648
87,648
86,678
TOTAL CITY'S ASSISTANCE 52,281 52,000 74,000 82,648 87,648 86,678
186
DEPARTMENT: 910 COURT RESTRICTED FUNDS
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The court security fee and court technology fees are revenues that are restricted
on use. The court technology must only be spent to purchase new or
replacement devices to improve or maintain the efficiency of the Municipal Court.
Approved purchases are computers, servers where court files are stored and
computerized ticket writers. The court security fee can only be used to add or
enhance security measure to the court room for the safety of staff and citizens.
Court Technology
2012 -13
2013 -14
2014 -15
Budget
Actual
Estimate
Budget
Court Technology
$17,266
$840
$50,872
Court Security
3,816
0
35,000
Total
$21,082
$840
$85,872
Expenditures Located in Other
$30,409
$90,409
$30,409
Departments
PROGRAM JUSTIFICATION AND ANALYSIS
In FY 2014 -15 the court security fund will be used to remodel the Municipal Court
counter and subsidize one half of a marshal's salary for the time they spend in
court. Court technology expenditures will be to replace ticket writers and other
equipment as the need arises throughout the year.
187
7 -31 -2014 01:37 PM C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
101 - GENERAL FUND AS OF: JULY 31ST, 2014
MISC & PROJECTS
EXPENDITURES (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013. CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
COURT - RESTRICTED FUNDS
Operating Equipment
910 - 571600 Court Technology Expenditure 15,019 17,266 6,400 840 840 50,872
910 - 571700 Court Security Expenditure 0 3,816 0 0 0 35,000
TOTAL Operating Equipment 15,019 21,082 6,400 840 840 85,872
TOTAL COURT - RESTRICTED FUNDS 15,019 21,082 6,400 840 840 85,872
188
FUND: 106 SPECIAL EVENTS
DESCRIPTION
The Special Events Fund is designated to monitor and manage funds
appropriated to pay for all events sponsored or co- sponsored by the City of
Schertz. Events include: Wilenchik Walk for Life, Doggie Dash, Absolute Jazz,
Trunk -or- Treat, Festival of Angels, and the Sweetheart Court Scholarship
program.
Revenues $112,161 $174,783 $153,800
Expenses
Non Departmental
2012 -13
2013 -14
2014 -15
Budget
Actual
Estimate
Budget
Revenues $112,161 $174,783 $153,800
Expenses
Non Departmental
$732
$5,150
$10,850
Festival of Angels
16,018
10,284
15,000
Employee Appreciation
6,385
11,510
15,000
National Night Out
0
0
200
Walk for Life
20,846
$23,465
25,000
Sweetheart Event
31,350
40,500
35,000
Jazzfest
15,538
14,505
20,000
Hal Baldwin Scholarship
11,740
12,530
18,750
Other Events
2,337
66,857
14,000
Total
$104,946
$184,801
$153,800
PROGRAM JUSTIFICATION AND ANALYSIS
Revenue
Revenue for the FY 2014 -15 Budget will decrease 12.0% from the FY 2013 -14
year end estimates. Fewer fund transfers from reserves are needed due to the
completion of the Hal Baldwin Memorial Plaza. Revenue is set through transfers
to balance this fund.
Expenses
The FY 2014 -15 Budget will decrease 16.8% from the FY 2013 -14 year end
estimates. This decrease is due to the completion of the Hal Baldwin Memorial
Plaza in FY 2013 -14.
I
B-25-2014 02:26 PM
106- SPECIAL EVENTS FUND
FINANCIAL SUMMARY
REVENUE SUMMARY
Fund Transfers
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL
TOTAL GENERAL GOVERNMENT
PUBLIC WORKS
CULTURAL
FESTIVAL OF ANGELS
EMPLOYEE APPRECIATION EV
4th OF JULY JUBILEE
NATIONAL NIGHT OUT
WALK FOR LIFE
TML EVENTS
SWEETHEART EVENT
JAZZFEST
HAL BALDWIN SCHOLARSHIP
OTHER EVENTS
TOTAL CULTURAL
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
(-------- - - - - -- 2013 -2014 --------------- )( -- - - - - -- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
37,250
61,226
149,657
118,222
120,691
106,125
47,290
50,935
50,300
54,259
54,092
47,675
84,540
112,161
199,957
172,481
174,783
153,800
2,385
732
5,150
0
5,150
10,850
2,385
732
5,150
0
5,150
10,850
14,000
16,018
15,000
10,284
10,284
15,000
0
6,385
12,000
11,510
11,510
15,000
218
0
0
0
0
0
0
0
150
0
0
200
26,451
20,846
25,000
23,465
23,465
25,000
195
0
0
0
0
0
27,075
31,350
37,000
29,055
40,500
35,000
0
15,538
25,000
14,505
14,505
20,000
4,767
11,740
13,800
8,730
12,530
18,750
10,341
2,337
66,857
52,877
66,857
14,000
83,048
104,215
194,807
150,426
179,651
142,950
85,433
104,946
199,957
150,426
184,801
153,800
( 893)
7,215
0
22,055 (
10,018)
0
190
8 -25 -2014 02:26 PM C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
106 - SPECIAL EVENTS FUND AS OF: JULY 31ST, 2014
REVENUES
(-------- - - - - -- 2013 -2014
2011 -2012 2012 -2013 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
Fees
Fund Transfers
---------- )(-------- 2014 -2015 --
PROJECTED CITY ADMIN. ADO
YEAR END RECOMMENDED BU
000 - 481000 Transfer In - Reserves
0
0
25,435
0
0
16,125
000 - 481314 Transfer In -Hotel /Motel Fund
37,250
61,226
118,222
118,222
114,691
28,000
000 - 485000 Interfund Transfer In
0
0
0
0
6,000
0
000 - 486100 Transfer In
0
0
6,000
0
0
9,000
000 - 486101 Transfer In- General Fund
0
0
0
0
0
53,000
TOTAL Fund Transfers
37,250
61,226
149,657
118,222
120,691
106,125
Miscellaneous
000 - 491200 Investment Income
137
70
75
17
0
75
000 - 492200 Wilenchik Walk for Life
26,451
20,846
25,000
23,465
23,465
25,000
000 - 493018 TML DINNER
195
0
0
0
0
0
000 - 493256 Donations - Police Events
0
0
3,000
0
0
3,000
000 - 493455 Proceeds - Festival of Angels
710
850
850
0
0
0
000 - 493460 Schertz Sweetheart
570
830
850
0
0
850
000 - 493621 Hal Baldwin Scholarship
19,227
19,669
13,800
23,762
23,612
18,750
000 - 493650 Donations -Hal Balwin Legacy
0
7,410
6,725
6,725
6,725
0
000 - 497000 Misc Income - Special Events
0
1,260
0
290
290
0
TOTAL Miscellaneous
47,290
50,935
50;300
54,259
54,092
47,675
TOTAL REVENUES
84,540
112,161
199,957
172,481
174,783
153,800
191
7 -31 -2014 01:41 PM
106 - SPECIAL EVENTS FUND
GENERAL GOVERNMENT
EXPENDITURES
CI T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
PAGE
(-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -20.12 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
NON DEPARTMENTAL
Fund Charges /Transfers
101 - 548615 Transfer Out - Hist. Committe
2,385
732
5,150
0
5,150
10,850
TOTAL Fund Charges /Transfers
2,385
732
5,150
0
5,150
10,850
TOTAL NON DEPARTMENTAL
2,385
732
5,150
0
5,150
10,850
TOTAL GENERAL GOVERNMENT
2,385
732
5,150
0
5,150
10,850
192
7 -31 -2014 01:41 PM
106 - SPECIAL EVENTS FUND
CULTURAL
EXPENDITURES
C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
(-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
FESTIVAL OF ANGELS
City Support Services
601 - 532800 Festival of Angels
13,750
15,018
15,000
10,284
10,284
15,000
TOTAL City Support Services
13,750
15,018
15,000
10,284
10,284
15,000
Operations Support
601 - 534100 Advertising
250
1,000
0
0
0
0
TOTAL Operations Support
250
1,000
0
0
0
0
TOTAL FESTIVAL OF ANGELS 14,000 16,018 15,000 10,284 10,284 15,000
193
7 -31 -2014 01:41 PM
106 - SPECIAL EVENTS FUND
CULTURAL
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
PAGE
(-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
EMPLOYEE APPRECIATION EV
City Support Services
602 - 532800 Employee Appreciation Events 0 4,985 12,000 11,510 11,510 15,000
602 - 532850 Employee Picnic 0 1,400 0 0 0 0
TOTAL City Support Services 0 6,385 12,000 11,510 11,510 15,000
TOTAL EMPLOYEE APPRECIATION EV 0 6,385 12,000 11,510 11,510 15,000
194
7 -31 -2014 01:41 PM
106 - SPECIAL EVENTS FUND
CULTURAL
EXPENDITURES
C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
(-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
4th OF JULY JUBILEE
City Support Services
604- 532800 4th of July Jubiilee
44 0
0
0
0 0
TOTAL City Support Services
44 0
0
0
0 0
Operations Support
604- 534100 Advertising
174 0
0
0
0 0
TOTAL Operations Support
174 0
0
0
0 0
TOTAL 4th OF JULY JUBILEE 218
195
0 0 0 0 0
7 -31 -2014 01:41 PM C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
106 - SPECIAL EVENTS FUND AS OF: JULY 31ST, 2014
CULTURAL
EXPENDITURES (-------- - - - - -- 2013 -2014 -------- - - - - -- )(-- - - - - -- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR RECOMMENDED BU
NATIONAL NIGHT OUT
City Support Services
607 - 532800 National Night Out 0 0 150 0 0 200
TOTAL City Support Services 0 0 150 0 0 200
TOTAL NATIONAL NIGHT OUT 0 0 150 0 0 200
196
7 -31 -2014 01:41 PM C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
106 - SPECIAL EVENTS FUND AS OF: JULY 31ST, 2014
CULTURAL
EXPENDITURES (-------- - - - - -- 2013 -2014 --------------- )(-------- 20.14 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
WALK FOR LIFE
City Support Services
608 - 532800 Wilenchik Walk for Life 26,451 20,846 25,000 23,465 23,465 25,000
TOTAL City Support Services 26,451 20,846 25,000 23,465 23,465 25,000
Operations Support
TOTAL WALK FOR LIFE 26,451 20,846 25,000 23,465 23,465 25,000
197
7 -31 -2014 01:41 PM
106 - SPECIAL EVENTS FUND
CULTURAL
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
PAGE
(------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
TML EVENTS
City Support Services
618 - 532800 TML DINNER 195 0 0 0 0 0
TOTAL City Support Services 195 0 0 0 0 0
TOTAL TML EVENTS 195 0 0 0 0 0
198
7 -31 -2014 01:41 PM
106 - SPECIAL EVENTS FUND
CULTURAL
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
PAGE
(-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
SWEETHEART EVENT
City Support Services
619 - 532800 Schertz Sweetheart 22,075 27,850 33,000 26,555 33,000 30,000
619 - 532850 Scholarships- Sweethearts 5,000 3,500 4,000 2,500 7,500 5,000
TOTAL City Support Services 27,075 31,350 37,000 29,055 40,500 35,000
TOTAL SWEETHEART EVENT 27,075 31,350 37,000 29,055 40,500 35,000
199
7 -31 -2014 01:41 PM
106 - SPECIAL EVENTS FUND
CULTURAL,
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
PAGE
(-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
JAZZFEST
City Support Services
620 - 532800 Jazzfest 0 15,538 25,000 14,505 14,505 20,000
TOTAL City Support Services 0 15,538 25,000 14,505 14,505 20,000
TOTAL JAZZFEST 0 15,538 25,000 14,505 14,505 20,000
200
7 -31 -2014 01:41 PM
C I T Y O F
S C H E R T Z
PAGE
PROPOSED BUDGET WORKSHEET
106 - SPECIAL EVENTS FUND
AS OF: JULY
31ST, 2014
CULTURAL
EXPENDITURES
(--------
- - - - -- 2013 -2014 ---------------
)(--------
2014 -2015 --
2011 -2012
2012 -2013
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADO
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BU
HAL BALDWIN SCHOLARSHIP
City Support Services
621 - 532800 Golf Tounament
0
7,990
10,000
8,730
8,730
15,000
621- 532850 Hal Baldwin Scholarship
3,767
3,750
3,800
0
3,800
3,750
TOTAL City Support Services
3,767
11,740
13,800
8,730
12,530
18,750
Fund Charges /Transfers
621 - 548101 Transfer Out - General Fund
1,000
0
0
0
0
0
TOTAL Fund Charges /Transfers
1,000
0
0
0
0
0
TOTAL HAL BALDWIN SCHOLARSHIP
4,767
11,740
13,800
8,730
12,530
16,750
201
7 -31 -2014 01:41 PM C I T Y O F S C H E R T Z - PAGE
PROPOSED BUDGET WORKSHEET
106 - SPECIAL EVENTS FUND AS OF: JULY 31ST, 2014
CULTURAL
EXPENDITURES (-------- - - - - -- 2013 -2014 ---------- - - - - -H -- - - - - -- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
OTHER EVENTS
City Support Services
626- 532600 Other Events - Baldwin Memorial
10,341
919
52,857
43,650
52,857
0
626 - 532600 Other Events
0
1,291
11,000
8,586
11,000
11,000
626 - 532610 Police Events
0
0
3,000
441
3,000
3,000
TOTAL City Support Services
10,341
2,209
66,857
52,877
66,857
14,000
Operations Support
626 - 534100 Advertising
0
128
0
0
0
0
TOTAL Operations Support
0
128
0
0
0
0
TOTAL OTHER EVENTS
10,341
2,337
66,857
52,877
66,657
14,000
TOTAL CULTURAL
83,048
104,215
194,807
150,426
179,651
142,950
TOTAL EXPENDITURES
85,433
104,946
199,957
150,426
184,801
153,800
202
FUND: 110 Public, Educational, and
Government (PEG) Access Fund
DESCRIPTION
The PEG Fund is dedicated to provide communication infrastructure in the City.
This will allow the City to better reach the citizens with necessary information.
This fund is commonly used for public access television and institutional network
capacity. Currently the level of funding from the collected fees is not great
enough to warrant a public access channel but could be used so in the future.
Revenues $91,851 $119,572 $209,000
Expenses
Leases 0 33,000 33,500
Capital Outlay 45,546 50,052 175,500
Total $45,546 $83,052 $209,000
PROGRAM JUSTIFICATION AND ANALYSIS
Revenue
Revenue increases in FY 2014 -15 by 74.8% with a transfer from reserves to
continue the Master Communication Plan.
Expenses
The FY 2014 -15 Budget increases 151.6% from the FY 2013 -14 year end
estimates to continue the Master Communication Plan by purchasing the
necessary equipment.
203
2012 -13
2013 -14
2014 -15
Budget
Actual
Estimate
Budget
Revenues $91,851 $119,572 $209,000
Expenses
Leases 0 33,000 33,500
Capital Outlay 45,546 50,052 175,500
Total $45,546 $83,052 $209,000
PROGRAM JUSTIFICATION AND ANALYSIS
Revenue
Revenue increases in FY 2014 -15 by 74.8% with a transfer from reserves to
continue the Master Communication Plan.
Expenses
The FY 2014 -15 Budget increases 151.6% from the FY 2013 -14 year end
estimates to continue the Master Communication Plan by purchasing the
necessary equipment.
203
7 -31 -2014 01 :42 PM
110 - PUBLIC, EDU, GOVMNT FEE
FINANCIAL SUMMARY
REVENUE SUMMARY
C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
(-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
Franchises 92,519 91.,851 100,950 39,386 119,572 119,572
Fund Transfers 0 0 260,550 0 0 89,428
Miscellaneous 19 0 0 0 0 0
TOTAL REVENUES 92,538 91,851 361,500 39,386 119,572 209,000
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL
123
45,546
361,500
51,893
83,052
209,000
TOTAL GENERAL GOVERNMENT
123
45,546
361,500
51,893
83,052
209,000
TOTAL EXPENDITURES
123
45,546
361,500
51,893
83,052
209,000
REVENUE OVER /(UNDER) EXPENDITURES
92,415
46,305
0 (
12,508)
36,520
0
204
7 -31 -2014 01:42 PM
C I T Y
O F S C H E R T Z
PAGE
PROPOSED
BUDGET WORKSHEET
110 - PUBLIC, EDU, GOVMNT FEE
AS OF:
JULY 31ST, 2014
REVENUES
(-------- - - - - -- 2013 -2014 ---------------
-------- 2014 -2015 --
2011 -2012
2012 -2013
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADO
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BU
Franchises
000 - 421350 Time Warner -PEG Fee
62,966
55,288
66,950
39,386
78,772
78,772
000 - 421465 AT &T PEG Fee
29,553
36,563
34,000
0
40,800
40,800
TOTAL Franchises
92,519
911851
100,950
39,386
119,572
119,572
Fund Transfers
000 - 481000 Transfer In - Reserves
0
0
260,550
0
0
89,428
TOTAL Fund Transfers
0
0
260,550
0
0
89,428
Miscellaneous
000 - 491000 Interest Earned
19
0
0
0
0
0
TOTAL Miscellaneous
19
0
0
0
0
0
TOTAL REVENUES
92,538
91,851
361,500
39,386
119,572
209,000
205
7 -31 -2014 01:42 PM C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
110 - PUBLIC, EDU, GOVMNT FEE AS OF: JULY 31ST, 2014
GENERAL GOVERNMENT
EXPENDITURES
(--------
- - - - --
2013 -2014 ------------
- - -)(-
2014 -2015 --
2011 -2012
2012 -2013
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADO
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BU
NON DEPARTMENTAL
Utility Services
Professional Services
101 - 541600 Bank Charges
123
0
0
0
0
0
TOTAL Professional Services
123
0
0
0
0
0
Rental /Leasing
101 - 561200 Lease /Purcahse Payments
0
0
38,046
0
33,000
33,500
TOTAL Rental /Leasing
0
0
38,046
0
33,000
33,500
Operating Equipment
101 - 571400 Communications Equipmnt
-Mino 0
0
0
22,888
0
0
TOTAL Operating Equipment
0
0
0
22,888
0
0
Capital Outlay
101 - 581400 Communications Equipment
0
45,546
323,454
29,005
50,052
175,500
TOTAL Capital Outlay
0
45,546
323,454
29,005
50,052
175,500
TOTAL NON DEPARTMENTAL,
123
45,546
361,500
51,893
83,052
209,000
TOTAL GENERAL GOVERNMENT
123
45,546
361,500
51,893
83,052
209,000
TOTAL EXPENDITURES
123
45,546
361,500
51,893
83,052
209,000
206
FUND: 505 INTEREST & SINKING FUND
DESCRIPTION
This fund is used to account for the accumulation of resources for and the
payment of general long term debt principal and interest on city debt. The
Interest & Sinking portion of the property taxes are directly deposited by the
County Tax Assessor's Office into this fund.
Revenue
2012 -13
2013 -14
2014 -15
Budget
Actual
Estimate
Budget
Revenue
Taxes
$5,051,475
Miscellaneous
371,087
Total
$5,422,563
Expenses
Professional Service 1,750
Debt Service 5,131,287
Total $5,133,037
PROGRAM JUSTIFICATION AND ANALYSIS
$5,250,140
367,113
$5,617,253
42,350
5,554,425
$5,596,775
$5,338,513
368,763
$5,707,276
42,350
5,593,807
$5,636,157
Revenues
Revenues for FY 2014 -15 will increase 1.6% from the FY 2013 -14 estimates with
the growth of the tax base.
Expenses
The FY 2014 -15 Budget will increase 0.7% from the FY 2013 -14 year end
estimates with the addition of a debt service for Public Works equipment.
207
7 -31 -2014 01:45 PM
505 -TAX I SS
FINANCIAL SUMMARY
REVENUE SUMMARY
Taxes
Fund Transfers
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL
TOTAL GENERAL GOVERNMENT
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
(-------- - - - - -- 2013 -2014
2011 -2012 2012 -2013 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
PAGE
---------- )(-------- 2014 -2015 --
PROJECTED CITY ADMIN. ADO
YEAR END RECOMMENDED BU
4,306,882
5,051,475
5,204,493
5,261,669
5,250,140
5,338,513
0
0
1,069
0
0
0
390,726
371,087
391,213
346,141
367,113
368,763
4,697,608
5,422,563
5,596,775
5,607,810
5,617,253
5,707,276
4,587,185
5,133,037
5,596,775
5,052,072
5,596,775
5,636,157
4,587,185
5,133,037
5,596,775
5,052,072
5,596,775
5,636,157
4,587,185
5,133,037
5,596,775
5,052,072
5,596,775
5,636,157
110,424
289,526
0
555,738
20,478
71,119
208
7 -31 -2014 01:45 PM C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
505 -TAX I 6S AS OF: JULY 31ST, 2014
REVENUES
Taxes
000 - 411900 Property Tax Revenue
TOTAL Taxes
Fund Transfers
000 - 481000 Transfer In - Reserves
TOTAL Fund Transfers
Miscellaneous
000 - 491000 Interest Earned
000- 491200 Investment Income
000 - 495015 Contribution from SED
000 - 497000 Misc Income
TOTAL Miscellaneous
TOTAL REVENUES
(-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
4,306,882
5,051,475
5,204,493
5,261,669
5,250,140
5,338,513
4,306,882
5,051,475
5,204,493
5,261,669
5,250,140
5,338,513
0
0
1,069
0
0
0
0
0
1,069
0
0
0
41
57
75
49
75
75
23,860
1,956
25,000
1,024
900
1,500
366,825
369,075
366,138
345,069
366,138
367,188
0
0
0
0
0
0
390,726
371,087
391;213
346,141
367,113
368,763
4,697,608
5,422,563
5,596,775
5,607,810
5,617,253
5,707,276
209
7 -31 -2014 01:45 PM
C I T Y O
F S C H E R
T Z
PAGE
PROPOSED
BUDGET WORKSHEET
505 -TAX I SS
AS OF:
JULY 31ST, 2014
GENERAL GOVERNMENT
EXPENDITURES
(--------
- - - - --
2013 -2014 ---------------
-------- 2014 -2015 --
2011 -2012
2012 -2013
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADO
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BU
NON DEPARTMENTAL
Professional Services
101 - 541500 Paying Agent
1,950
1,200
2,350
1,750
2,350
2,350
101 - 541502 Cost of Bond Issuance
35,810
550
40,000
0
40,000
40,000
TOTAL Professional Services
37,760
1,750
42,350
1,750
42,350
42,350
Debt Service
101 - 555612 Bond -GO Refunding 2010 - Princi
240,000
250,000
260,000
260,000
260,000
265,000
101- 555612.Bond -GO Refundin 2010 - Interes
82,650
77,125
70,750
37,000
70,750
63,525
101 - 555622 Bond - Schertz CO SR2003- Princi
200,000
210,000
0
0
0
0
101- 555622.Bond -CO SR2003- Interest
11,265
3,833
0
0
0
0
101 - 555624 Bond -Comm Proj SR04- Principal
315,000
325,000
0
0
0
0
101- 555624.Bond -Comm Proj SR04- Interest
20,703
6,906
0
0
0
0
101 - 555626 Bond -GO Series 2006 - Principal
100,000
200,000
200,000
200,000
200,000
350,000
101- 555626.Bond -GO Series 2006 - Interest
648,981
642,981
634,982
319,491
634,982
204,419
101 - 555628 Bond -CO 2007 - Principal
102,900
109,533
112,834
112,833
112,834
116,134
101- 555628.Bond -CO 2007 - Interest
22,177
18,498
14,106
14,106
14,106
9,582
101 - 555629 Bond -GO 2007 Principal
225,000
235,000
245,000
245,000
245,000
255,000
101- 555629.Bond -GO 2007 Interest
198,820
189,419
179,792
179,322
179,792
169,618
101 - 555630 Bond -GO SR2008 Principal
370,000
385,000
430,000
430,000
430,000
420,000
101- 555630.Bond -GO SR2008 Interest
364,679
349,088
332,259
332,259
332,259
314,706
101 - 555631 Bond -GO SR2009 Principal
505,000
510,000
590,000
590,000
590,000
535,000
101- 555631.Bond -GO SR2009 Interest
340,638
327,950
314,201
160,788
314,201
298,800
101 - 555633 Bond -GO SR2011 Principal
90,000
200,000
210,000
210,000
210,000
220,000
101- 555633.Bond -GO SR2011 Interest
474,592
367,238
358,038
358,038
358,038
349,438
101 - 555634 Bond -GO 2011A Refund - Principa
140,000
70,000
615,000
615,000
615,000
610,000
101- 555634.Bond -GO 2011A Refund - Interest
97,021
153,067
145,916
144,942
145,916
130,830
101- 555635 Bond -GO 2012 - Principal
0
295,000
285,000
285,000
285,000
295,000
101- 555635.Bond -GO 2012 - Interest
0
205,649
219,284
219,284
219,284
206,444
101- 555636 Tax Note - SR2013 - Principal
0
0
160,000
160,000
160,000
165,000
101- 555636.Tax Note - SR2013 - Interest
0
0
11,223
11,222
11,223
71543
101 - 555637 Tax Note - SR2013A - Principa
0
0
155,000
155,000
155,000
160,000
101- 555637.Tax Note - SR2013A - Interest
0
0
11,040
11,039
11,040
7,345
101- 555638 Bond -GO 2014 Refund- Principal
0
0
0
0
0
50,000
101- 555638.Bond -GO 2014 Refund- Interest
0
0
0
0
0
358,322
101 - 555900 Debt Service
0
0
0
0
0
32,101
TOTAL Debt Service
4,549,424
5,131,287
5,554,425
5,050,322
5,554,425
5,593,807
Other Financing Sources
TOTAL NON DEPARTMENTAL
4,587,185
5,133,037
5,596,775
5,052,072
5,596,775
5,636,157
TOTAL GENERAL GOVERNMENT
4,587,185
5,133,037
5,596,775
5,052,072
5,596,775
5,636,157
TOTAL EXPENDITURES
4,587,185
5,133,037
5,596,775
5,052,072
5,596,775
5,636,157
210
FUND: 202 WATER & SEWER
DESCRIPTION
The Water & Sewer Fund tracks revenue and expenses for the City's water,
sewer, and solid waste functions and is managed by the Public Works
Department. Staff is responsible for the planning, operation, and maintenance of
the "retail" water and wastewater service and infrastructure. This includes the
water distribution system, wastewater collection system, and utility billing office.
The City's "wholesaler" for water production and transport is the Schertz- Seguin
Local Government Corporation. Wastewater treatment is handled by the Cibolo
Creek Municipal Authority. Garbage collection is handled by Bexar Waste.
Revenues
2012 -13
2013 -14
2014 -15
Budget
Actual
Estimate
Budget
Revenues
Franchises
$198,322
$195,710
Permits
38,794
60,000
Fees
15,190,455
16,286,108
Fund Transfers
119,298
2,917,282
Miscellaneous
1,737,963
264,516
Total
$17,284,832
$19,723,616
Expenses
Business Office $547,227 $619,211
W &S Administration 15,891,132 16,399,970
Projects 367,519 2,185,086
Total $16,805,878 $19,204,267
PROGRAM JUSTIFICATION AND ANALYSIS
$211,813
60,000
17,169,500
276,425
142,940
$17,860,678
$682,347
17,106,216
0
$17,788,563
Revenue
Revenue for FY 2014 -15 will decrease 9.4% from FY 2013 -14 year end
estimates. Increases in service customers, water rates, and sewer rates are
offset by the one -time transfer in FY 2013 -14 to fund waterline replacements and
a new water tower.
211
WATER & SEWER FUND
Expenses
The FY 2014 -15 budget will decrease 7.4% from FY 2013 -14 year end estimates.
Increases in service costs and maintenance are offset by the project funding in
FY 2013 -14.
212
7 -31 -2014 01:42 PM C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
202 -WATER 6 SEWER AS OF: JULY 31ST, 2014
FINANCIAL SUMMARY
REVENUE SUMMARY
Franchises
Permits
Fees
Fund Transfers
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL
BUSINESS OFFICE
TOTAL GENERAL GOVERNMENT
PUBLIC WORKS
W 6 S ADMINISTRATION
TOTAL PUBLIC WORKS
(-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
184,016
198,322
195,710
166,218
195,710
211,813
0
38,794
12,000
56,904
60,000
60,000
14,873,696
15,190,455
16,092,683
13,250,563
16,286,108
17,169,500
113,004
11,184,841
2,917,282
93,237
2,917,282
276,425
401,864
1,737,963
165,440
228,211
264,516
142,940
15,572,580
28,350,375
19,383,115
13,795,132
19,723,616
17,860,678
0 0 0 4,965,000 0 0
525,592 547,227 621,700 440,328 619,211 682,347
525,592 547,227 621,700 5,405,328 619,211 682,347
15,451,102 15,891,132 16,438,338 11,571,524 16,399,970 17,106,216
15,451,102 15,891,132 16,438,338 11,571,524 16,399,970 17,106,216
PROJECTS
0
367,519
2,185,086
0
2,185,086
0
AVIATION HEIGHTS WTR IMP
0
0
11,652
0
0
0
TOTAL MISC 6 PROJECTS
0
367,519
2,196,738
0
2,185,086
0
TOTAL EXPENDITURES
15,976,695
16,805,878
19,256,776
16,976,853
19,204,267
17,788,563
REVENUE OVER /(UNDER) EXPENDITURES
( 404,114)
11,544,497
126,339 (
3,181,721)
519,349
72,115
213
7 -31 -2014
01:42 PM
C I T Y O
F S C H E R
T Z
PAGE
PROPOSED
BUDGET WORKSHEET
202 -WATER & SEWER
AS OF:
JULY 31ST, 2014
REVENUES
(--------
- - - - --
2013 -2014 ---------------
-------- 2014 -2015 --
2011 -2012
2012 -2013
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADO
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BU
Franchises
000 - 421490
Cell Tower Leasing
184,016
198,322
195,710
166,218
195,710
211,813
TOTAL Franchises
184,016
198,322
195,710
166,218
195,710
211,813
Permits
000 - 432400
Development Permit
0
38,794
12,000
56,904
60,000
60,000
TOTAL Permits
0
38,794
12,000
56,904
60,000
60,000
Fees
000 - 455200
Garbage Collection Fee
3,427,008
3,542,592
3,600,000
3,233,849
3,600,000
4,000,000
000 - 455600
Fire Line Fees
20,414
20,439
22,000
23,985
23,995
25,000
000 - 455700
Recycle Fee Revenue
244,054
253,932
262,983
212,071
262,983
270,000
000 - 455800
W &S Line Constructn Reimbur
24,500
22,781
30,000
19,473
30,000
25,000
000 - 457100
Sale of Water
7,657,695
7,660,165
8,043,200
6,042,454
8,043,200
8,100,000
000 - 457110
Edwards Water Lease
204,399
96,942
127,000
310,931
320,950
127,000
000 - 457120
Water Transfer Charge -Selma
25,344
38,446
42,000
28,328
42,000
42,000
000 - 457130
Water Transfer Charge -UC
2,200
8,072
5,000
12,351
17,000
8,000
000 - 457140
Water Transfer Charge - Convers
0
32,351
30,000
22,971
30,000
30,000
000 - 457200
Sale of Meters
60,849
56,719
90,000
45,187
60,000
90,000
000 - 457400
Sewer Charges
3,023,567
3,271,096
3,658,000
3,114,086
3,658,000
4,250,000
000 - 457500
Water Penalties
180,795
182,379
180,000
167,041
180,000
200,000
000 - 458000
Sales of General Fixed Assets
0
2,000
0
0
0
0
000 - 458110
Sale of Merchandise - GovDeal
0
0
0
1,080
1,080
0
000 - 458400
Building Rental Fee
0
0
0
14,400
14,400
0
000 - 459200
NSF Check Fee - Water &Sewer
2,870
2,540
2,500
2,355
2,500
2,500
TOTAL Fees
14,873,696
15,190,455
16,092,683
13,250,563
16,286,108
17,169,500
Fund Transfers
000 - 481000
Transfer In - Reserves
0
0
2,185,086
0
2,185,086
0
000 - 486100
Transfer In
28,330
0
0
0
0
0
000 - 486102
Transfer In- Equipment Replace
0
0
197,500
0
197,500
0
000 - 486103
Transfer In- Vehicle Replacemn
0
0
290,380
0
290,380
0
000 - 486204
Interfnd Chrg- Drainage Billin
84,674
119,298
124,316
93,237
124,316
137,113
000 - 486411
Transfer In- Capital Recovery
0
11,065,543
120,000
0
120,000
139,312
TOTAL Fund
Transfers
113,004
11,184,841
2,917,282
93,237
2,917,282
276,425
Miscellaneous
000 - 490000
Misc Charges
780
5,913
700
392
700
700
000 - 491000
Interest Earned
1,868
1,574
2,000
1,003
1,500
1,500
000 - 491200
Investment Income
13,470
10,145
12,000
3,424
5,000
10,000
000 - 493400
Donations - Christmas Activitie
750
0
0
0
0
0
000 - 495013
Capital Contribution -W &S (
35,862)
1,301,235
0
0
0
0
000 - 496050
SSLG - SAWS RESERVATION
269,000
269,000
0
134,500
134,500
0
000 - 497000
Misc Income -W &S
47,833
47,291
40,000
9,179
12,000
20,000
000 - 498110
Salary Reimb -SSLGC
104,024
102,955
110,740
79,637
110,740
110,740
000 - 498300
Reimbumnt -City Property
0
( 150)
0
76
76
0
TOTAL Miscellaneous
401,864
1,737,963
165,440
228,211
264,516
142,940
TOTAL REVENUES
15,572,580
28,350,375
19,383,115
13,795,132
19,723,616
17,860,678
214
7 -31 -2014 01 :42 PM
C I T Y O F S C H E R T
Z
PAGE
PROPOSED BUDGET WORKSHEET
202 -WATER & SEWER
AS OF: JULY 31ST, 2014
GENERAL GOVERNMENT
EXPENDITURES
(-------- - - - - -- 2013 -2014 ---------------
-------- 2014 -2015 --
2011 -2012
2012 -2013 CURRENT
Y -T -D
PROJECTED CITY ADMIN. ADO
ACTUAL
ACTUAL BUDGET
ACTUAL
YEAR END RECOMMENDED BU
NON DEPARTMENTAL
Professional Services
Fund Charges /Transfers
101 - 548406 Transfer To Public Improvemen 0
0 0
4,965,000
0 0
TOTAL Fund Charges /Transfers 0
0 0
4,965,000
0 0
Maintenance Services
Capital Outlay
TOTAL NON DEPARTMENTAL 0 0 0 4,965,000 0 0
215
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216
DEPARTMENT: PUBLIC WORKS
DIVISION: 176 WATER AND SEWER BUSINESS OFFICE
FUND: 202 WATER AND SEWER
VISION STATEMENT
Provide exceptional service and customer satisfaction; to build a closer
partnership with our customers and the community.
MISSION STATEMENT
To provide an exceptional customer service experience by providing excellent
customer service with accurate account tracking by using the latest technology
and a smile.
GOALS AND OBJECTIVES
• Continue to provide friendly and efficient services for all customers.
• To encourage and educate our customers to use delivery of e -mail
statements.
• To encourage and educate our customers to pay their utility bill by using
the City's automatic draft payments services, online web payments, and
e- services through their financial institution.
• To read water meters in a safe, reliable, and efficient manner
• Provide accurate utility billing statements
DEPARTMENT DESCRIPTION
Read meters for calculating usage. Prepare all utility bills for mailing. Collect
utility payments and post to customer's account. Set up new customer accounts.
Conduct sewer averaging annually. Collect payments for other departments.
Collect debt for various departments. Solve complaints in timely and fair manner.
Collect payments for other utilities and service providers. Take care of meter box
maintenance.
217
BUSINESS OFFICE
ORGANIZATIONAL CHART
feral Building Water &
✓ices Streets Fleet Services Maintenance Sewer /Billing Drainage
Office
BUSINESS OFFICE
2012 -13
2013 -14
2014 -15
Business Office Manager
1
1
1
Business Office Assistant Manager
1
1
1
Utility Billing Clerk II
1
2
2
Utility Billing Clerk 1
1
2
2
Utility Billing Clerk
3*
0
0
Meter Tech 1
2*
2
2
Meter Tech I1
1
1
1
TOTAL POSITIONS
10
10
10
*One position is unfunded
PERFORMANCE INDICATORS
Water meter /accounts
Garbage accounts
Sewer accounts
12,192
2012 -13
2013 -14
2014 -15
Workload /Output
Actual
Estimate
Budget
Water meter /accounts
Garbage accounts
Sewer accounts
12,192
12,748
12,867
11,237
11,740
12,084
11,386
11,429
11,500
Meters per meter tech
Accounts per clerks
218
4,064 4,249 4,289
3,048 3,187 3,216
2012 -13
2013 -14
2014 -15
Efficiency
Actual
Estimate
Budget
Meters per meter tech
Accounts per clerks
218
4,064 4,249 4,289
3,048 3,187 3,216
BUSINESS OFFICE
Personnel Services
2012 -13
2013 -14
2014 -15
Budget
Actual
Estimate
Budget
Personnel Services
$395,924
$445,554
$446,006
Supplies
4,012
4,600
4,600
Human Services
122
183
183
City Support Services
0
6,375
24,098
Utility Services
0
0
170
Operations Support
106,068
119,000
123,000
Staff Support
2,711
5,300
7,300
Professional Services
22,423
24,000
62,000
Fund Charges /Transfers
4,715
0
0
Maintenance Services
9,800
11,000
13,440
Operating Equipment
1,452
3,199
1,550
Total
$547,227
$619,211
$682,347
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2014 -15 Budget increases 10.2% from FY 2013 -14 year end estimates.
This increase is due to additional costs of online transaction with the removal of
the online convenience fee.
219
8 -25 -2014 02:27 PM
202 -WATER 6 SEWER
GENERAL GOVERNMENT
EXPENDITURES
BUSINESS OFFICE
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
(-------- - - - - -- 2013 -2014 -
2011 -2012 2012 -2013 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
Personnel Services
297,573
176 - 511110 Regular
267,290
176 - 511120 Overtime
3,480
176 - 511180 LTD
774
176- 511210 Longevity
7,924
176 - 511310 FICA - Employer
19,967
176 - 511350 TMRS- Employer
41,399
176 - 511410 Health - Employer
41,665
176 - 511500 Workers` Compensation
1,492
TOTAL Personnel Services
383,991
Supplies
23,963
176 - 521000 Operating Supplies
1,893
176 - 521100 Office Supplies
2,808
176 - 521200 Medical /Chem Supplies
0
176 - 521300 Motor Vehicle Supplies
53
TOTAL Supplies
4,754
Human Services
56,852
176 - 531100 Pre - employment Check
40
TOTAL Human Services
40
City Support Services
2,061
176 - 532355 Software Maintenance
0
176- 532900 Contingencies
0
TOTAL City Support Services
0
Utility Services
1,507
176 - 533310 Telephone /Cell Phone
0
TOTAL Utility Services
0
Operations Support
2,500
176 - 5340.00 Postage
45,710
176 - 534200 Printing 6 Binding
47,049
176 - 534300 Equipment Maintenance - Copie
3,780
TOTAL Operations Support
96,538
Staff Support
0
176 - 535100 Uniforms
1,520
176 - 535200 Awards
0
176 - 535300 Memberships
65
176 - 535500 Training /Travel
1,694
176- 535510 Meeting Expenses
613
TOTAL Staff Support
3,893
PAGE
----- - - - - -H -- - - - - -- 2014 -2015 --
PROJECTED CITY ADMIN. ADO
YEAR END RECOMMENDED BU
269,798
297,573
217,267
297,573
300,649
3,311
6,000
1,635
6,000
6,000
743
922
647
922
932
10,314
9,674
6,286
9,674
6,326
21,402
23,963
17,180
23,963
23,943
44,116
49,274
36,556
49,274
50,804
44,654
56,852
42,309
56,852
55,291
1,586
2,197
1,296
1,296
2,061
395,924
446,455
323,175
445,554
446,006
1,458
2,000
1,507
2,000
2,000
2,554
2,500
2,090
2,500
2,500
0
100
0
100
100
0
0
0
0
0
4,012
4,600
3,597
4,600
4,600
122
183
117
183
183
122
183
117
183
183
0 5,375
0 1,000
0 6,375
0 0
0 0
0 5,375 1,375
0 1,000 22,723
0 6,375 24,098
0 0 170
0 0 170
64,237
67,000
60,662
71,000
73,000
38,135
45,000
35,719
43,000
45,000
3,696
5,000
345
5,000
5,000
106,068
117,000
96,726
119,000
123,000
1,285
2,500
986
2,500
2,500
0
0
0
0
200
51
100
65
100
100
863
3,500
1,000
2,000
3,500
512
1,000
553
700
1,000
2,711
7,100
2,604
5,300
7,300
220
8 -25 -2014 02:27 PM
202 -WATER 6 SEWER
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
PAGE
(-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
Professional Services
176 - 541600 Misc bank charges
0
0
500
0
500
500
176 - 541650 Misc Expenses
395
0
500
0
500
500
176 - 541800 Credit Card Fees
22,988
22,423
23,000
21,791
23,000
61,000
TOTAL Professional Services
23,383
22,423
24,000
21,791
24,000
62,000
Fund Charges /Transfers
176 - 548700 Bad Debt Expense
0
4,715
0
0
0
0
TOTAL Fund Charges /Transfers
0
4,715
0
0
0
0
Maintenance Services
176 - 551800 Other Maintenance Agreements
7,060
9,800
13,440
6,540
11,000
13,440
TOTAL Maintenance Services
7,060
9,800
13,440
6,540
11,000
13,440
Rental /Leasing
Operating Equipment
176- 571000 Furniture s Fixtures
500
0
500
0
500
600
176 - 571200 Vehicles s Access. LESS $5,00
5,433
0
100
0
100
0
176 - 571300 Computer s Periphe. LESS $500
0
1,452
800
0
1,452
750
176- 571400 Communication Equip LESS $500
0
0
200
0
200
200
176 - 571500 Equipment under $5,000
0
0
947
0
947
0
TOTAL Operating Equipment
5,933
1,452
2,547
0
3,199
1,550
Capital Outlay
TOTAL BUSINESS OFFICE 525,592 547,227 621,700 454,549 619,211 682,347
TOTAL GENERAL GOVERNMENT 525,592 547,227 621,700 6,171,334 619,211 682,347
221
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222
DEPARTMENT: PUBLIC WORKS
DIVISION: 575 WATER & SEWER ADMINISTRATION
FUND: 202 WATER AND SEWER
VISION STATEMENT
Provide superior customer service by maintaining the best water and wastewater
networks and supplies to guarantee future city demands.
IlyiIRIA If] &]If- 114Lhl461 k0
To provide excellent quality of water and wastewater to deliver a safe and
adequate supply of drinking water and prevent wastewater overflows and safely
deliver wastewater to treatment plants.
GOALS AND OBJECTIVES
• Provide an efficient and reliable water and wastewater system that meets
all of the State rules and regulations.
• Maintain a sound water and sewer system.
• Ensure an adequate future water supply.
• Encourage staff to be active in making decision to strengthen our ability to
respond promptly to daily events.
• Emphasize safety to our employees to reduce preventable accidents.
• Promote water conservation, delivery of quality services, and providing
accurate and timely responses to customer requests.
DEPARTMENT DESCRIPTION
Provide water and wastewater services to all citizens. Conduct maintenance,
repair, and expansion of water and wastewater services. Provide excellent
223
WATER AND SEWER ADMINISTRATION
customer service. Assist other departments as needed. Provide administrative
support to water and wastewater departments. Provide a weekly chipping
service. Inspect new infrastructure. Review plat and subdivision plans. Review
water and wastewater construction plans. Manage department improvement
projects. Oversee drought, conservation plan, and rules. Maintain bookkeeping &
records management. Provide letters of availability and Certificate of
Convenience and Necessity. Meet with developers and utility providers. Conduct
department training, education, and planning.
ORGANIZATION CHART
WATER & SEWER ADMINISTRATION
2012 -13
2013 -14
2014 -15
Director
1
1
1
Coordinator
1
1
1
Senior Administrative Assistant
1
1
1
Inspector
1
2
2
Clerk /Dispatcher
1
1
1
Schertz- Seguin Local Government Corp Gen Mgr
1
1
1
Water & Sewer Supervisor
1
1
1
Water & Sewer Foreman
1
1
1
Serviceman III
2
2
2
Serviceman II
4
4
4
Serviceman 1
8
8
8
TOTAL POSITIONS
22
23
23
224
WATER AND SEWER ADMINISTRATION
PERFORMANCE INDICATORS
Water Accounts
2012 -13
2013 -14
2014 -15
Workload /Output
Actual
Estimate
Budget
Water Accounts
12,192
12,748
12,867
Miles of Water Main
195
199
204
Miles of Sewer Main
85
87
89
Gallons Pumped (Edwards), acre feet
2012 -13
2013 -14
2014 -15
Efficiency
Actual
Estimate
Budget
Gallons Pumped (Edwards), acre feet
114
150
180
Gallons Received (SSLGC), acre feet
5,230
5,440
6,000
Gallons Distributed, acre feet
4,950
5,080
5,160
New Meter Installed
2012 -13
2013 -14
2014 -15
Effectiveness
Actual
Estimate
Budget
New Meter Installed
271
297
357
New Service Taps
3
9
18
Water Service Calls
346
409
512
Water Main Break, Service Repair Calls
380
433
445
Sewer Backup and Repair Calls
118
145
160
225
MOM
Personnel Services
2012 -13
2013 -14
2014 -15
Budget
Actual
Estimate
Budget
Personnel Services
$1,062,234
$1,194,325
$1,223,136
Supplies
162,707
195,150
195,150
Human Services
398
1,000
1,000
City Support Services
47,615
92,507
150,103
Utility Services
3,180,990
3,341,350
3,454,440
Operations Support
3,488
5,750
9,250
Staff Support
21,934
28,200
31,150
City Assistance
510
1,900
1,900
Professional Services
406,005
249,138
249,113
Fund Charges /Transfers
4,713,331
3,336,760
3,594,442
Maintenance Services
5,876,511
5,947,233
6,496,250
Other Costs
29,542
35,000
35,000
Debt Service
380,455
1,458,925
1,534,512
Rental /Leasing
3,571
6,070
6,070
Operating Equipment
1,841
15,346
21,200
Capital Outlay
0
491,316
103,500
Total
$15,891,132
$16,399,970
$17,106,216
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2014 -15 Budget increases 4.3% from the FY 2013 -14 year end
estimates. For FY 2014 -15 the Cibolo Creek Municipal Authority (CCMA) is
increasing its charge for sewer treatment 9.5 %. Funds are also budgeted to act
on the Compensation Study once it's completed. The contribution to the Cibolo
Valley Local Government Corporation (CVLGC) will increase since another
member City backed out of the corporation, spreading their contribution to the
remaining members. The waste contractor expense for garbage collection in the
City is increasing but is offset by an increase in revenue. This increase is from
additional customers only and does not reflect a change in the fees. To replace
aging vehicles and equipment the Water & Sewer Fund will replace two vehicles
and join with the Drainage and General Funds in a debt issuance to replace back
hoes, chippers, mowers, and other equipment.
226
8 -25 -2014 02 :27 PM
202 -WATER & SEWER
PUBLIC WORKS
EXPENDITURES
W & S ADMINISTRATION
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
PAGE
(-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
Personnel Services
575- 511110 Regular
684,096
718,287
798,848
601,200
798,848
819,543
575 - 511120 Overtime
22,056
19,882
17,500
14,084
17,500
17,500
575 - 511180 LTD
2,158
2,193
2,540
1,956
2,540
2,606
575 - 511210 Longevity
24,665
20,849
22,532
17,730
22,532
23,175
575 - 511230 Certification Allowance
15,325
15,221
14,101
11,286
14,101
12,901
575- 511240 Vehicle /phone Allowance
900
900
900
727
900
0
575- 511310 FICA - Employer
53,891
55,640
65,150
46,365
65,150
66,691
575 - 511350 TMRS- Employer
117,350
120,769
133,961
104,677
133,961
141,512
575- 511410 Health - Employer
89,799
97,376
129,337
95,123
129,337
128,781
575- 511500 Workers' Compensation
11,285
11,117
17,171
9,456
9,456
10,427
TOTAL Personnel Services
1,021,525
1,062,234
1,202,040
902,605
1,194,325
1,223,136
Supplies
575 - 521000 Operating Supplies
8,786
8,765
9,100
8,452
9,100
9,100
575 - 521100 Office Supplies
1,036
1,233
1,500
1,328
1,500
1,500
575 - 521200 Medical /Chem Supplies
1,908
1,087
4,000
1,893
4,000
4,000
575 - 521400 Plumbing Supplies
61,175
56,421
85,000
31,923
85,000
85,000
575 - 521405 Water Meters -New
61,969
95,202
95,000
73,650
95,000
95,000
575 - 521600 Equip Maint Supplies
573
0
550
53
550
550
TOTAL Supplies
135,448
162,707
195,150
117,299
195,150
195,150
Human Services
575- 531100 Pre - employment Check
596
398
1,000
390
1,000
1,000
TOTAL Human Services
596
398
1,000
390
1,000
1,000
City Support Services
575- 532400 Computer Fees & Licenses
0
5,375
30,500
30,207
30,207
30,500
575- 532410 Computer Consulting
1,010
3,211
7,000
32
7,000
71000
575 - 532500 City Insurance - Commercial
28,639
30,773
35,600
30,813
35,600
35,600
575- 532700 Records Management Service
0
2,606
10,000
0
10,000
10,000
575- 532800 Employee Appreciation Events
5,740
2,098
0
0
0
5,000
575 - 532900 Contingencies
0
3,552
9,700
0
9,700
62,003
TOTAL City Support Services
35,390
47,615
92,800
61,052
92,507
150,103
Utility Services
575- 533100 Gas Utility Service
1,842
780
2,100
1,240
2,100
2,100
575- 533200 Electric Utility Service
262,157
262,133
280,000
214,180
280,000
280,000
575- 533310 Telephone /Cell Phones
2,644
2,828
4,000
2,263
4,000
5,000
575 - 533320 Telephone /Air Cards
0
0
0
120
150
240
575- 533400 Water Purchase
3,027,035
2,852,811
2,988,000
2,210,002
2,988,000
3,100,000
575 - 533410 Water Utility Service
2,099
2,703
4,700
3,665
3,500
3,500
575- 533500 Vehicle Fuel
63,119
59,735
63,600
44,483
63,600
63,600
TOTAL Utility Services
3,358,895
3,180,990
3,342,400
2,475,954
3,341,350
3,454,440
227
B-25-2014 02:27 PM
202 -WATER & SEWER
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
PAGE
PUBLIC WORKS
EXPENDITURES
(
- - - - --
2013 -2014 ----------
- - - - -H -- - - - - -- 2014 -2015 --
2011 -2012
2012 -2013
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADO
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BU
Operations Support
575- 534100 Advertising
0
0
1,750
0
1.,750
1,750
575- 534200 Printing & Binding
3,400
1,679
4,000
454
2,000
4,000
575 - 534300 Equipment Maintenance - Copie
3,346
1,809
3,500
1,760
2,000
3,500
TOTAL Operations Support
6,746
3,488
9,250
2,215
5,750
9,250
Staff Support
575- 535100 Uniforms
7,513
6,763
9,500
7,912
9,500
10,450
575- 535200 Awards
0
195
600
0
600
600
575 - 535300 Memberships
4,242
5,357
7,500
5,462
7,500
7,500
575- 535400 Publications
155
250
400
53
400
400
575 - 535500 Training /Travel
6,746
8,098
8,100
7,108
8,100
8,100
575 - 535510 Meeting Expenses
976
1,187
1,800
1;038
1,800
2,000
575- 535600 Professional Certification
127
84
300
213
300
2,100
TOTAL Staff Support
19,759
21,934
28,200
21,787
28,200
31,150
City Assistance
575 - 537100 Medical Services
769
510
1,900
708
1,900
1,900
TOTAL City Assistance
769
510
1,900
708
1,900
1,900
Professional Services
575 - 541200 Legal Svcs
77,096
46,134
80,000
13,771
80,000
80,000
575- 541300 Other Consl /Prof Services
34,478
23,758
35,000
14,644
35,000
35,000
575- 541305 Cell Tower Management Fees
45,901
67,460
58,713
51,023
58,713
58,713
575 - 541310 Contractual Services
4,979
87,414
50,000
26,838
50,000
50,000
575 - 541400 Auditor /Accounting Service
24,000
24,000
24,000
24,000
24,000
24,000
575 - 541500 Paying Agent
950
800
1,400
800
1,400
1,400
575 - 541502 Cost of Bond Issuance
0
156,400
0
0
0
0
575 - 541650 Misc Expenses
62,029
40
0
25
25
0
TOTAL Professional Services
249,432
406,005
249,113
131,101
249,138
249,113
Fund Charges /Transfers
575 - 548040 Contribution To CVLGC
26,335
223,665
140,000
115,000
140,000
380,163
575 - 548050 Contribution to SSLG
1,594,009
1,516,043
1,516,043
1,362,639
1,516,043
1,600,000
575- 548060 Contribution to COMA
0
0
315,000
0
315,000
315,000
575 - 548101 Transfer Out - General Fund
0
0
136,000
0
136,000
40,000
575- 548106 Transfer Out - Special Events
0
0
3,000
0
3,000
4,000
575- 548411 Transfer Out to Capital Recov
487,342
0
0
0
0
0
575- 548600 Inter Fund Charges -Admin
881,222
1,060,963
1,152,350
960,292
1,152,350
1,152,350
575 - 548610 Interfund Charge -Fleet
47,749
51,548
54,367
45,306
54,367
57,929
575 - 548700 Bad Debt Expense
47,284
44,101
20,000
0
20,000
45,000
575 - 548800 Depreciation Expense
1,503,526
1,802,536
0
0
0
0
575 - 548900 Amortization Expense
26,002
14,475
0
0
0
0
TOTAL Fund Charges /Transfers
4,613,468
4,713,331
3,336,760
2,483,236
3,336,760
3,594,442
228
B-25-2014 02:27 PM
202 -WATER S SEWER
PUBLIC WORKS
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
(-------- - - - - -- 2013 -2014
2011 -2012 2012 -2013 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
Maintenance Services
4,250
575 - 551100 Building Maintenance
4,448
575 - 551300 Computer Maintenance
11,362
575 - 551400 Minor s Other Equip Maint
500
575 - 551500 Water Maintenance
49,984
575 - 551510 Waste Contractor Expense
3,307,186
575- 551520 Sewer Treatment -CCMA /MUD
2,358,369
575- 551530 Sewer Maintenance
31,595
575 - 551600 Street Maintenance Materials
22,211
575 - 551720 Low Flow Rebate Program
1,100
575 - 551740 Rebate -UB Customer
0
575- 551800 Other Maintenance Agreements
80
TOTAL Maintenance Services
5,786,836
Other Costs
2,003,638
575 - 554100 State Water Fees -TCEQ
30,956
TOTAL Other Costs
30,956
Debt Service
20,000
575 - 555900 Debt Service
0
575- 555900.Interest Expense
167,959
TOTAL Debt Service
167,959
Rental /Leasing
3,000
575 - 561000 Rental - Building 6 Land
2,331
575 - 561100 Rental - Equipment
885
TOTAL Rental /Leasing
3,216
Operating Equipment
3,000
575 - 571000 Furniture 6 Fixtures
180
575- 571200 Vehicles s Access. LESS $5,00
1,659
575 - 571300 Computer 6 Periphe. < $5000
184
575 - 571500 Minor Equipment
2,413
575 - 571800 Equipment Under $5,000
15,672
TOTAL Operating Equipment
20,107
Capital Outlay
35,000
575 - 581200 Vehicles s Access. OVER $5,00
0
575 - 581400 Communication Equip MORE $500
0
575 - 581800 Equipment over $5,000
0
TOTAL Capital Outlay
0
PAGE
---------- )(-------- 2014 -2015 --
PROJECTED CITY ADMIN. ADO
YEAR END RECOMMENDED BU
1,713
4,250
276
4,250
4,250
1,225
12,000
235
12,000
12,000
4,656
2,500
2,279
2,500
2,500
27,704
15,000
10,424
25,000
15,000
3,370,489
3,300,000
2,908,854
3,322,983
3,600,000
2,438,409
2,528,000
2,003,638
2,528,000
2,800,000
24,204
30,000
6,546
20,000
30,000
7,370
22,000
14,196
22,000
22,000
500
3,000
800
3,000
3,000
0
3,000
0
3,000
3,000
240
4,500
3,180
4,500
4,500
5,876,511
5,924,250
4,950,427
5,947,233
6,496,250
29,542
35,000
27,650
35,000
35,000
29,542
35,000
27,650
35,000
35,000
0
969,000
0
969,000
1,029,600
380,455
489,925
399,880
489,925
504,912
380,455
1,458,925
399,880
1,458,925
1,534,512
2,401
3,570
2,473
3,570
3,570
1,170
2,500
212
2,500
2,500
3,571
6,070
2,685
6,070
6,070
400
3,100
1,026
1,026
5,000
0
0
8,273
8,273
0
0
0
0
0
0
996
3,000
1,237
1,237
3,000
445
5,064
4,810
4,810
13,200
1,841
11,164
15,346
15,346
21,200
0
446,316
431,787
446,316
62,000
0
98,000
0
45,000
0
0
0
0
0
41,500
0
544,316
431,787
491,316
103,500
229
B-25-2014 02:27 PM
202 -WATER 6 SEWER
PUBLIC WORKS
EXPENDITURES
Water Line Relocation
Aviation Heights
TOTAL W 6 S ADMINISTRATION
TOTAL PUBLIC WORKS
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST., 2014
(-------- - - - - -- 2013 -2014 -
2011 -2012 2012 -2013 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
PAGE
---------- )(-------- 2014 -2015 --
PROJECTED CITY ADMIN. ADO
YEAR END RECOMMENDED BU
15,451,102 15,891,132 16,438,338 12,024,122 16,399,970 17,106,216
15,451,102 15,891,132 16,438,338 12,024,122 16,399,970 17,106,216
230
7 -31 -2014 01:42 PM
202 -WATER 6 SEWER
MISC 6 PROJECTS
EXPENDITURES
PROJECTS
City Support Services
Operations Support
Fund Charges /Transfers
900 - 548406 Transfer Out - Public Imprvment
TOTAL Fund Charges /Transfers
TOTAL PROJECTS
C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
(-------- - - - - -- 2013 -2014 --------------- )(-- - - - - -- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
0 367,519 2,185,086
0 367,519 2,185,086
0 367,519 2,185,086
231
0 2,185,086 0
0 2,185,086 0
0 2,185,086 0
7 -31 -2014 01:42 PM C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
202 -WATER 6 SEWER AS OF: JULY 31ST, 2014
MISC 6 PROJECTS
EXPENDITURES (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
AVIATION HEIGHTS WTR IMP
Personnel Services
City Support Services
940 - 532900 Contingencies- AviationHts -WL 0
TOTAL City Support Services. 0
Operations Support
Professional Services
940- 541100 Engineering- Aviation Hgts -WL 0
TOTAL Professional Services 0
Fund Charges /Transfers
Maintenance Services
TOTAL AVIATION HEIGHTS WTR IMP 0
232
0 3,662 0 0 0
0 3,662 0 0 0
0 7,990 0 0 0
0 7,990 0 0 0
0 11,652 0 0 0
7 -31 -2014 01:42 PM
202 -WATER 6 SEWER
MISC S PROJECTS
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
PAGE
(-------- - - - - -- 2013 -2014 ---------- - - - - -H -- - - - - -- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
FM3009 RDSBRIDGE EXPNDSN
Professional Services
Maintenance Services
TOTAL MISC S PROJECTS 0 367,519 2,196,738 0 2,185,086 0
TOTAL EXPENDITURES 15,976,695 16,805,878 19,256,776 16,976,853 19,204,267 17,788,563
233
THIS PAGE INTENTIONALLY LEFT BLANK
234
FUND: 411 CAPITAL RECOVERY FUND
WATER
(Water & Sewer)
VISION STATEMENT
The City of Schertz Public Works Department takes pride in providing superior
customer service, safe and efficient streets, community services, development of
community, cleanliness, and efficiency of storm water systems, and excellent
water and sewer services to the citizens of Schertz.
MISSION STATEMENT
The purpose of the Capital Recovery Fund is to implement infrastructure
projects, remain complaint with State requirements, and keep pace with city
growth as outlined in the Water & Sewer Capital Improvement Plan.
GOALS AND OBJECTIVES
• Ensure the Texas Commission of Environmental Quality (TCEQ) rules
and regulations are met for future growth.
• Continue to improve and provide an efficient and reliable water and
wastewater system that meets all of the State rules and regulations
and future growth in the community.
• Provide citizens with quality projects completed on -time and on-
budget.
DESCRIPTION
The Capital Recovery program is designated to support future growth of
population and commercial water and wastewater demands without an impact on
existing customers while keeping bond supported programs to a minimum.
Capital Recovery projects are based on the number of connections sold to
235
CAPITAL RECOVERY FUND - WATER
increase pumping, storage and transmission water lines, and wastewater
programs. Impact funds (Capital Recovery) must be used within ten years of
collection date. All water and wastewater improvements are constructed to meet
State Board of Insurance and Texas Commission on Environmental Quality rules
and regulations. The Sewer Capital Recovery portion was moved to its own fund
in FY 2013 -14.
PERFORMANCE INDICATORS
Revenue
Fees $1,435,840 $880,200 880,200
Miscellaneous 39,656 5,300 5,300
Total $1,475,496 $885,500 $885,500
Expenses
Non Departmental 1,555,766 122,000 86,109
Water Projects 0 0 450,000
Total $1,555,766 $120,000 $536,109
PROGRAM JUSTIFICATION AND ANALYSIS
Revenues
Revenues for FY 2014 -15 are expected to remain at levels estimated for FY
2013 -14.
Expenses
The FY 2014 -15 Budget will increase 339.4% from the FY 2013 -14 year end
estimates with the addition of the project to make improvements to the Live Oak
Pump.
Projects to be completed FY 2014 -15
• Engineering for the southeast elevated water tank
• Improvements to the Live Oak Pump
236
2012 -13
2013 -14
2014 -15
Budget
Actual
Estimate
Budget
Revenue
Fees $1,435,840 $880,200 880,200
Miscellaneous 39,656 5,300 5,300
Total $1,475,496 $885,500 $885,500
Expenses
Non Departmental 1,555,766 122,000 86,109
Water Projects 0 0 450,000
Total $1,555,766 $120,000 $536,109
PROGRAM JUSTIFICATION AND ANALYSIS
Revenues
Revenues for FY 2014 -15 are expected to remain at levels estimated for FY
2013 -14.
Expenses
The FY 2014 -15 Budget will increase 339.4% from the FY 2013 -14 year end
estimates with the addition of the project to make improvements to the Live Oak
Pump.
Projects to be completed FY 2014 -15
• Engineering for the southeast elevated water tank
• Improvements to the Live Oak Pump
236
7 -31 -2014 01:44 PM C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
411 - CAPITAL RECOVERY - WATER AS OF: JULY 31ST, 2014
FINANCIAL SUMMARY
(-------- - - - - -- 2013 -2014
2011 -2012 2012 -2013 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
---------- )(-------- 2014 -2015 --
PROJECTED CITY ADMIN. ADO
YEAR END RECOMMENDED BU
REVENUE SUMMARY
Fees
1,686,256
1,435,840
1,449,960
670,419
880,200
880,200
Fund Transfers
487,342
0
1,425,609
0
0
0
Miscellaneous
19,302
39,656
20,300
3,718
5,300
5,300
TOTAL REVENUES
2,192,901
1,475,496
2,895,869
674,137
685,500
885,500
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL
446,387
11,077,706
576,109
2,000
122,000
536,109
TOTAL GENERAL GOVERNMENT
446,387
11,077,706
576,109
2,000
122,000
536,109
MISC & PROJECTS
PROJECTS
0
0
1,750,000
0
0
0
TOTAL MISC & PROJECTS
0
0
1,750,000
0
0
0
TOTAL EXPENDITURES 446,387 11,077,706 2,326,109 2,000 122,000 536,109
REVENUE OVER /(UNDER) EXPENDITURES 1,746,513 ( 9,602,210) 569,760 672,137 763,500 349,391
237
7 -31 -2014 01:44 PM
411 - CAPITAL RECOVERY - WATER
REVENUES
2011 -2012
ACTUAL
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
-------------- 2013 -2014 ---------------
2012 -2013 CURRENT Y -T -D
ACTUAL BUDGET ACTUAL
PROJECTED
YEAR END
PAGE
-------- 2014 -2015 --
CITY ADMIN. ADO
RECOMMENDED BU
Fees
000 - 455900 Cap Rcvey -Water
1,038,730
827,388
880,200
670,419
880,200
880,200
000 - 455910 CapRcvey- WasteWtr
571,926
428,074
500,400
0
0
0
000 - 455913 Cap Rcvey -North Sewer Treat
75,600
180,378
69,360
0
0
0
TOTAL Fees
1,686,256
1,435,840
1,449,960
670,419
880,200
880,200
Fund Transfers
000 - 481000 Transfer In - Reserves
0
0
1,425,609
0
0
0
000 - 486202 Transfer In- WaterSSewer Fund
487,342
0
0
0
0
0
TOTAL Fund Transfers
487,342
0
1,425,609
0
0
0
Miscellaneous
000 - 491000 Interest Earned
398
27,151
300
192
300
300
000 - 491200 Investment Income
54,389
54,521
45,000
3,525
5,000
5,000
000- 491800 Gain /Loss Capital One Sewer (
18,314)
( 31,506)
0
0
0
0
000 - 491900 Unrealize Gain /Loss- CapitlOn(
17,221)
( 10,509)
( 25,000)
0
0
0
000 - 497000 Misc Income
50
0
0
0
0
0
TOTAL Miscellaneous
19,302
39,656
20,300
3,718
5,300
5,300
TOTAL REVENUES
2,192,901
1,475,496
2,895,869
674,137
885,500
885,500
238
7 -31 -2014 01:44 PM
411 - CAPITAL RECOVERY - WATER
GENERAL GOVERNMENT
EXPENDITURES
NON DEPARTMENTAL
Supplies
101 - 521000 Operating Supplies
TOTAL Supplies
City Support Services
Utility Services
Operations Support
C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
(-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
0 0 5,000
0 0 5,000
101 - 534100 Advertising
109
0
109
101 - 534999 Misc Expense
0
1,800
0
TOTAL Operations Support
109
1,800
109
Professional Services
0
5,000
0
101 - 541100 Engineering
68
0
0
101 - 541200 Legal Svcs -Water
293
0
5,000
101- 541200.Legal Svcs -Sewer
0
0
5,000
101 - 541300 Professional Services -Wtr Mat
0
2,048
74,000
101- 541300.Professional Services -Sewer
0
2,048
0
101 - 541305 CCMA- NorthCliffe Impact Fees
0
0
360,000
101- 541400 Auditor /Accounting Service
2,000
2,000
2,000
101 - 541650 Investment Mgt Fee -Sewer
4,250
4,268
4,000
TOTAL Professional Services
6,610
10,363
450,000
Fund Charges /Transfers
1,000
0
0
101 - 548000 Transfer Out
0
1,543,603
0
101 - 548202 Transfer Out -Water s Sewer
0
9,521,940
120,000
101 - 548800 Depreciation Expense
215,429
0
0
101 - 548900 Amortization Expense
2,962
0
0
TOTAL Fund Charges /Transfers
218,391
11,065,543
120,000
Maintenance Services
101 - 551900 Construction
5,740
0
1,000
TOTAL Maintenance Services
5,740
0
1,000
Debt Service
101- 555628.Bond -CO SR2007- Interest
215,538
0
0
TOTAL Debt Service
215,538
0
0
239
0 0 5,000
0 0 5,000
0
0
109
0
0
0
0
0
109
0
0
0
0
0
5,000
0
0
0
0
0
74,000
0
0
0
0
0
0
2,000
2,000
1,000
0
0
0
2,000
2,000
80,000
0
0
0
0
120,000
0
0
0
0
0
0
0
0
120,000
0
0
0
1,000
0
0
1,000
0
0
0
0
0
0
7 -31 -2014 01:44 PM
411 - CAPITAL RECOVERY - WATER
GENERAL GOVERNMENT
EXPENDITURES
Operating Equipment
Capital Outlay
101 - 581000 MAJOR PROJECTS -Cap Rec
TOTAL Capital Outlay
TOTAL NON DEPARTMENTAL
C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST., 2014
(-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
0
0
0
0
0
0
0
0
0
0
450,000
450,000
446,387
11,077,706
576,109
2,000
122,000
536,109
240
7 -31 -2014 01:44 PM
411 - CAPITAL RECOVERY - WATER
MISC 6 PROJECTS
EXPENDITURES
C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
(-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 -
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
PROJECTS
Personnel Services
City Support Services
Utility Services
Operations Support
Professional Services
Fund Charges /Transfers
900 - 548406 Transfer Out - Public Imprvment 0 0 1,750,000 0 0 0
TOTAL Fund Charges /Transfers 0 0 1,750,000 0 0 0
Maintenance Services
Rental /Leasing
TOTAL PROJECTS
0 0 1,750,000 0
241
0
THIS PAGE INTENTIONALLY LEFT BLANK
242
FUND: 421 CAPITAL RECOVERY FUND
SEWER
(Water & Sewer)
VISION STATEMENT
The City of Schertz Public Works Department takes pride in providing superior
customer service, safe and efficient streets, community services, development of
community, cleanliness, and efficiency of storm water systems, and excellent
water and sewer services to the citizens of Schertz.
MISSION STATEMENT
The purpose of the Capital Recovery Fund is to implement infrastructure
projects, remain complaint with State requirements, and keep pace with city
growth as outlined in the Water & Sewer Capital Improvement Plan.
GOALS AND OBJECTIVES
• Ensure the Texas Commission of Environmental Quality (TCEQ) rules
and regulations are met for future growth.
• Continue to improve and provide an efficient and reliable water and
wastewater system that meets all of the State rules and regulations
and future growth in the community.
• Preliminary engineering and land acquisition for a waste water
treatment plant for South Schertz. Initiate plans for the Southeast
Quad Pump Station and the Ground Storage and Distribution Main for
South Schertz.
• Initiate and institute a study to implement reuse water throughout the
City.
• Provide citizens with quality projects completed on -time and on-
budget.
243
CAPITAL RECOVERY FUND - SEWER
DESCRIPTION
The Capital Recovery program is designated to support future growth of
population and commercial water and wastewater demands without an impact on
existing customers while keeping bond supported programs to a minimum.
Capital Recovery projects are based on the number of connections sold to
increase pumping, storage and transmission water lines, and wastewater
programs. Impact funds (Capital Recovery) must be used within ten years of
collection date. All water and wastewater improvements are constructed to meet
State Board of Insurance and Texas Commission on Environmental Quality rules
and regulations. Wastewater Capital Recovery was moved to its own fund in FY
2013 -14
PERFORMANCE INDICATORS
Revenue
Fees
2012 -13
2013 -14
2014 -15
Budget
Actual
Estimate
Budget
Revenue
Fees
$0
$680,400
$600,400
Fund Transfers
0
0
559,497
Miscellaneous
0
45,699
600
Total
$0
$726,099
$1,160,497
Expenses
Non Departmental
$0
$122,143
$142,455
Sewer Projects
0
6,042
1,018,042
Total
$0
$128,185
$1,160,497
I a:Z9Zr]:7_1►yi 1111RI] I I a KIN I Is]► I_1►1 O7_1 ki /_W,&*i 6*1
Revenues
The revenue for FY 2014 -15 will increase 59.8% from the FY 2013 -14 year end
estimates due to a transfer from reserves to fund the next phase of a project.
Expenses
The FY 2014 -15 Budget will increase 805.3% from the FY 2013 -14 year end
estimates. This increase is to fund the finish out of phase three of the Town
Creek Project.
Projects to be completed FY 2014 -15
• Preliminary engineering for the south Schertz wastewater treatment plant
• Finish Out of Phase III at Town Creek
244
7 -31 -2014 01:45 PM C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
421 - CAPITAL RECOVERY - SEWER AS OF: JULY 31ST, 2014
FINANCIAL SUMMARY
(-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D- PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
REVENUE SUMMARY
Fees
0
0
0
440,604
680,400
600,400
Fund Transfers
0
0
0
0
0
559,497
Miscellaneous
0
0
0
11,076
45,699
600
TOTAL REVENUES
0
0
0
451,680
726,099
1,160,497
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL
0
0
0
2,857
122,143
142,455
TOTAL GENERAL GOVERNMENT
0
0
0
2,857
122,143
142,455
MISC & PROJECTS
SEWER PROJECTS
0
0
0
6,042
6,042
1,018,042
TOTAL MISC & PROJECTS
0
0
0
6,042
6,042
1,018,042
TOTAL EXPENDITURES
0
0
0
8,899
128,185
1,160,497
REVENUE OVER /(UNDER) EXPENDITURES
0
0
0
442,781
597,914
0
245
7 -31 -2014 01:45 PM C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
421 - CAPITAL RECOVERY - SEWER AS OF: JULY 31ST, 2014
REVENUES
(-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
Fees
000 - 455910 Cap Rcvey -Waste Water 0 0
000 - 455913 Cap Rcvey -North Sewer Treat 0 0
TOTAL Fees 0 0
Fund Transfers
0 362,160 500,400 500,400
0 78,444 180,000 100,000
0 440,604 680,400 600,400
000 - 481000 Transfer In - Reserves 0 0 0 0
TOTAL Fund Transfers 0 0 0 0
Miscellaneous
000 - 491000 Interest Earned
0 0
000 - 491200 Investment Income
0 0
000 - 491800 Gain /Loss Capital One Sewer
0 0
000 - 491900 Unrealize Gain /Loss -Captl One
0 0
TOTAL Miscellaneous
0 0
TOTAL REVENUES
0 0
246
0 559,497
0 559,497
0
105
100
100
0
21,898
17,260
500
0 (
40,016)
0
0
0
29,090
28,339
0
0
11,076
45,699
600
0
451,680
726,099
1,160,497
7 -31 -2014 01:45 PM C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
421 - CAPITAL RECOVERY - SEWER AS OF: JULY 31ST, 2014
GENERAL GOVERNMENT
EXPENDITURES (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
NON DEPARTMENTAL
Supplies
Operations Support
Professional Services
101- 541400 Auditor /Accounting Service
0
0
0
0
0
1,000
101- 541650 Investment Mgt Fee -Sewer
0
0
0
2,857
2,143
2,143
TOTAL Professional Services
0
0
0
2,857
2,143
3,143
Fund Charges /Transfers
101 - 548202 Transfer Out -Water 6 Sewer
0
0
0
0
120,000
139,312
TOTAL Fund Charges /Transfers
0
0
0
0
120,000
139,312
TOTAL NON DEPARTMENTAL
0
0
0
2,857
122,143
142,455
TOTAL GENERAL GOVERNMENT
0
0
0
2,857
122,143
142,455
247
7 -31 -2014 01:45 PM
C I T Y
O F S C H E R T Z
PAGE
PROPOSED
BUDGET WORKSHEET
421 - CAPITAL RECOVERY - SEWER
AS OF:
JULY 31ST, 2014
MISC S PROJECTS
EXPENDITURES
(-------- - - - - -- 2013 -2014 ---------------
-------- 2014 -2015 --
2011 -2012
2012 -2013
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADO
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BU
SEWER PROJECTS
City Support Services
902- 532900 Contingency - Sewer
0
0
0
0
0
45,000
TOTAL City Support Services
0
0
0
0
0
45,000
Operations Support
Professional Services
902- 541100 Engineering - Sewer
0
0
0
6,042
6,042
6,042
902- 541200 Legal Services - Sewer
0
0
0
0
0
5,000
TOTAL Professional Services
0
0
0
6,042
6,042
11,042
Maintenance Services
902 - 551900 Construction - Sewer
0
0
0
0
0
960,000
TOTAL Maintenance Services
0
0
0
0
0
960,000
Rental /Leasing
902- 561300 Land Purchases - Sewer
0
0
0
0
0
2,000
TOTAL Rental /Leasing
0
0
0
0
0
2,000
TOTAL SEWER PROJECTS
0
0
0
6,042
6,042
1,018,042
TOTAL MISC S PROJECTS
0
0
0
6,042
6,042
1,018,042
TOTAL EXPENDITURES
0
0
0
8,899
128,185
1,160,497
248
FUND: 204 DRAINAGE FUND
VISION STATEMENT
Provide the infrastructure to protect property and life for generations to come.
MISSION STATEMENT
To operate, maintain, and improve the infrastructure for efficient and safe collection and
discharge of storm water and drainage.
GOALS AND OBJECTIVES
• Protect lives and property.
• Improve quality of the storm water system by adding a Storm Water Manager to
implement & manage Phase II Storm Water Program to keep in compliance with
local, state and federal regulations. Ensure compliance with program
requirements associated with the National Pollutant Discharge Elimination
System permit.
• Institute best management practices in the maintenance of our natural creek
ways and earthen channels to ensure water quality, reduce erosion, and increase
conveyance.
• Technical review and issuance of floodplain permits, floor insurance rate map
revision, floodplain violation identification, coordination and prosecution support.
• Review storm water infrastructure plans
• Maintain storm water data collection.
• Continue to evaluate, consider, and pursue all available resources for improving
management of the local storm water infrastructure.
• Provide Storm water pollution and floodplain awareness to the community and
city personnel.
249
PUBLIC WORKS DRAINAGE
DEPARTMENT DESCRIPTION
The Public Works Drainage Department is responsible for the maintenance and
management of drainage channels, storm water inlets, floodways, road right -of -ways,
alleys, and compliance with regulations. Reviewing the issuance of permits for
development that might affect the infrastructure such as subdivision plans, and
providing guidance to other departments as needed. The revenues come from a fee
charged to "users ". A "user" is any citizen or business that owns impervious surfaces,
any man made structure, such as buildings, parking lots, or driveways.
ORGANIZATIONAL CHART
DRAINAGE
2012 -13
2013 -14
2014 -15
Assistant Public Works Director
1
1
1
Stormwater Manager
1
1
1
Drainage Foreman
1
1
1
Drainage Worker II
2
2
2
Drainage Worker 1
3
3
3
TOTAL POSITIONS
8
8
8
PERFORMANCE INDICATORS
Acres of Alleys Mowed
Acres of Rights -of -Way (ROW) Mowed
Acres of Drainage Ditches Mowed
250
6.25
2012 -13
2013 -14
2014 -15
Workload /Output
Actual
Estimate
Budget
Acres of Alleys Mowed
Acres of Rights -of -Way (ROW) Mowed
Acres of Drainage Ditches Mowed
250
6.25
6.25
6.25
45.39
47.47
48.00
157.75
157.75
158.00
PUBLIC WORKS DRAINAGE
Monthly Operating Expenditures
$58,288 $66,248 $69,248
2012 -13
2013 -14
2014 -15
Efficiency
Actual
Estimate
Budget
Monthly Operating Expenditures
$58,288 $66,248 $69,248
ROW Maintenance & Mowing, Hours
2012 -13
2013 -14
2014 -15
Effectiveness
Actual
Estimate
Budget
ROW Maintenance & Mowing, Hours
2,988
2,600
3,500
Drainage Mowing, Hours
904
1200
1,300
Drainage Structure Maintenance, Hours
2062
2600
2,700
Revenue
Permits
2012 -13
2013 -14
2014 -15
Budget
Actual
Estimate
Budget
Revenue
Permits
$0
$3,500
$3,000
Fees
1,027,958
1,063,500
1,155,500
Miscellaneous
3,781
891
700
Total
$1,031,739
$1,067,891
$1,159,200
Expenses
Personnel
$355,610
$415,923
$453,529
Supplies
4,374
8,300
8,300
Human Services
0
325
325
City Support Services
3,234
21,500
30,432
Utility Services
28,094
29,500
30,370
Operations Support
0
2,460
2,460
Staff Support
4,542
7,625
8,116
City Assistance
168
840
840
Professional Services
17,073
23,500
23,500
Fund Charges /Transfers
258,763
197,304
221,818
Maintenance Services
13,449
22,000
22,000
Other Costs
10
200
200
Debt Services
2,588
18,074
140,530
Rental /Leasing
0
500
500
Operating Equipment
11,468
12,880
5,500
Capital Outlay
0
24,322
0
Projects
0
69,200
146,198
Total
$699,464
$854,453
$1,094,618
251
PUBLIC WORKS DRAINAGE
PROGRAM JUSTIFICATION AND ANALYSIS
Revenue
Revenue in FY 2014 -15 will increase 8.6% from the FY 2013 -14 year end estimates due
to an increase in service population. There is no increase in fees.
Expenses
The FY 2014 -15 Budget will increase 28.1 % from the FY 2013 -14 year end estimates
with the completion of projects started in FY 2013 -14 and for additional debt service to
purchase new equipment for Public Works.
252
7 -31 -2014 01:43 PM C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
204 - DRAINAGE AS OF: JULY 31ST, 2014
FINANCIAL SUMMARY
REVENUE SUMMARY
Permits
Fees
Fund Transfers
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
TOTAL PUBLIC WORKS
MISC S PROJECTS
PROJECTS
TOTAL MISC 6 PROJECTS
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
546,848
(--------
- - - - --
2013 -2014 ---------------
)(
-- - - - - -- 2014 -2015 --
2011 -2012
2012 -2013
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADO
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMLENDED BU
0
0
215,398
39,040
69,200
146,198
0
0
0
3,020
3,500
3,000
734,530
1,027,958
1,041,000
833,259
1,063,500
1,155,500
4,034
0
0
0
0
0
1,573
3,781
1,700
746
891
700
740,137
1,031,739
1,042,700
837,025
1,067,891
1,159,200
546,848
699,464
823,610
512,587
785,253
948,420
546,848
699,464
823,610
512,587
785,253
948,420
0
0
215,398
39,040
69,200
146,198
0
0
215,398
39,040
69,200
146,198
546,848
699,464
1,039,008
551,627
854,453
1,094,618
193,289
332,275
3,692
285,399
213,438
64,582
253
7 -31 -2014 01:43 PM C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
204 - DRAINAGE AS OF: JULY 31ST, 2014
REVENUES
(-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
Permits
000 - 432400 Floodplain Permit
0
0
0
3,020
3,500
3,000
TOTAL Permits
0
0
0
3,020
3,500
3,000
Fees
000 - 457500 Drainage Penalties
5,170
7,527
5,000
7,052
7,500
8,000
000 - 457600 Drainage Fee
729,360
1,020,431
1,036,000
826,207
1,056,000
1,147,500
TOTAL Fees
734,530
1,027,958
1,041,000
833,259
1,063,500
1,155,500
Fund Transfers
000 - 486100 Transfer In
4,034
0
0
0
0
0
TOTAL Fund Transfers
4,034
0
0
0
0
0
Miscellaneous
000 - 491000 Interest Earned
91
87
100
102
125
100
000 - 491200 Investment Income
811
960
600
578
700
500
000 - 497000 Misc Income - Drainage
671
2,734
1,000
60
60
100
000 - 498300 Reimburmnt -City Property
0
0
0
6
6
0
TOTAL Miscellaneous
1,573
3,781
1,700
746
891
700
TOTAL REVENUES
740,137
1,031,739
1,042,700
837,025
1,067,891
1,159,200
254
8 -25 -2014 02:28 PM
204 - DRAINAGE
PUBLIC WORKS
EXPENDITURES
DRAINAGE
Personnel Services
579- 511110 Regular
579 - 511120 Overtime
579- 511180 LTD
579 - 511210 Longevity
579 - 511230 Certification Allowance
579 - 511310 FICA - Employer
579 - 511350 TMRS- Employer
579 - 511410 Health - Employer
579- 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
579 - 521000 Operating Supplies
579- 521100 Office Supplies
579- 521200 Medical /Chem Supplies
579- 521300 Motor Vehicle Supplies
579- 521600 Equip Maint Supplies
TOTAL Supplies
Human Services
579- 531100 Pre - employment Check
TOTAL Human Services
City Support Services
579 - 532400 Computer Fees & Licenses
579- 532500 City Insurance- Commercial
579 - 532900 Contingencies
TOTAL City Support Services
Utility Services
579- 533300 Telephone /Land Line
579 - 533310 Telephone /Cell Phones
579- 533500 Vehicle Fuel
TOTAL Utility Services
Operations Support
579 - 534100 Advertising
579- 534200 Printing & Binding
579 - 534300 Copy Services
TOTAL Operations Support
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
(-------- - - - - -- 2013 -2014
2011 -2012 2012 -2013 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
PAGE
---------- )(-------- 2014 -2015 --
PROJECTED CITY ADMIN. ADO
YEAR END RECOMMENDED BU
220,424
240,405
296,833
192,464
296,833
302,484
281
981
1,200
173
800
1,200
654
733
939
640
900
938
10,634
9,614
11,099
10,669
10,669
10,257
3,485
4,385
6,601
3,722
5,000
6,601
17,104
18,367
24,613
15,868
20,000
24,521
36,547
39,860
50,609
33,651
40,000
52,032
31,957
36,685
50,535
31,502
37,980
49,147
4,382
4,579
8,921
3,741
3,741
6,349
325,468
355,610
451,350
292,431
415,923
453,529
3,653
2,079
4,500
2,147
4,500
4,500
199
98
200
118
200
200
447
1,822
3,000
1,758
3,000
3,000
0
112
300
233
300
300
254
263
300
274
300
300
4,552
4,374
8,300
4,530
8,300
8,300
184
0
325
61
325
325
184
0
325
61
325
325
0
0
3,500
0
0
3,500
1,509
1,464
3,000
2,167
3,000
3,000
0
1,770
18,500
0
18,500
23,932
1,509
3,234
25,000
2,167
21,500
30,432
0
52
0
0
0
0
799
1,023
1,500
929
1,500
2,370
20,576
27,019
28,000
18,702
28,000
28,000
21,375
28,094
29,,500
19,630
29,500
30,370
0 0
0 0
0 0
0 0
255
1,000
1,000
460
2,460
0 1,000 1,000
0 1,000 1,000
0 460 460
0 2,460 2,460
8 -25 -2014 02:28 PM C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
204 - DRAINAGE AS OF: JULY 31ST, 2014
PUBLIC WORKS
EXPENDITURES (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
Staff Support
579- 535100 Uniforms
579 - 535500 Training /Travel
579- 535510 Meeting Expenses
579 - 535600 Professional Certification
TOTAL Staff Support
City Assistance
579 - 537100 Medical Services
TOTAL City Assistance
Professional Services
579 - 541200 Legal Svcs
579 - 541310 Contractual Services
579 - 541400 Auditor /Accounting Service
579 - 541502 Cost of Bond Issuance
TOTAL Professional Services
Fund Charges /Transfers
579 - 548000 Transfer Out
579 - 548106 Transfer Out Special Events
579 - 548500 Inter -Fund Charge -Admin
579 - 548600 Inter -Fund Charge -Water
579 - 548610 Interfund Charge -Fleet
579 - 548700 Bad Debt Expense
579 - 548750 Loss on Sale of Fixed Asset
579 - 548800 Depreciation Expense
579 - 548900 Amortization Expense
TOTAL Fund Charges /Transfers
Maintenance Services
579 - 551300 Computer Maintenance
579 - 551610 Drainage Channel Maintenance
TOTAL Maintenance Services
Other Costs
579 - 554100 State Storm Water Fee -TCEQ
TOTAL Other Costs
Debt Service
579 - 555900 Debt Service
579- 555900.Interest Expense
TOTAL Debt Service
3,128
2,391
4,000
2,628
4,000
4,000
174
1,638
2,950
906
2,950
2,950
225
239
300
247
300
300
179
274
375
335
375
866
3,705
4,542
7,625
4,116
7,625
8,116
378
168
840
0
840
840
378
168
840
0
840
840
1,898
12,193
2,000
860
2,000
2,000
17,362
2,463
20,000
348
20,000
20,000
1,500
1,500
1,500
1,500
1,500
1,500
0
917
0
0
0
0
20,759
17,073
23,500
2,708
23,500
23,500
0
25,140
0
0
0
0
0
0
0
0
0
1,000
35,480
49,708
51,800
43,167
51,800
57,130
84,674
119,298
124,316
103,597
124,316
137,113
14,922
19,330
20,388
16,990
20,388
26,575
663
1,861
800
0
800
0
0
12,801
0
0
0
0
29,241
30,625
0
0
0
0
66
0
0
0
0
0
165,046
258,763
197,304
163,753
197,304
221,818
0
0
2,000
0
2,000
2,000
42
13,449
20,000
5,595
20,000
20,000
42
13,449
22,000
5,595
22,000
22,000
100
100
200
200
200
200
100
100
200
200
200
200
0
0
16,500
0
16,000
32,800
3,169
2,588
2,074
2,073
2,074
107,730
3,169
2,588
18,574
2,073
18,074
140,530
256
8 -25 -2014 02:28 PM
C I T Y
O F S C HE R T Z
PAGE
PROPOSED
BUDGET WORKSHEET
204 - DRAINAGE
AS OF:
JULY 31ST, 2014
PUBLIC WORKS
EXPENDITURES
(-------- - - - - -- 2013 -2014 ---------------
-------- 2014 -2015 --
2011 -2012
2012 -2013
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADO
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BU
Rental /Leasing
579 - 561100 Rental - Equipment
561
0
500
0
500
500
TOTAL Rental /Leasing
561
0
500
0
500
500
Operating Equipment
579 - 571200 Vehicles 6 Access Less $5,000
0
0
0
1,831
1,831
0
579- 571500 Equipment Under $5,000
0
11,468
11,049
9,473
11,049
5,500
TOTAL Operating Equipment
0
11,468
11,049
11,304
12,880
5,500
Capital Outlay
579- 581200 Vehicles 6 Access. Over $5,00
0
0
25,083
24,322
24,322
0
TOTAL Capital Outlay
0
0
25,083
24,322
24,322
0
TOTAL DRAINAGE 546,848 699,464 823,610 532,890 785,253 948,420
TOTAL PUBLIC WORKS 546,848 699,464 823,610 532,890 785,253 948,420
257
7 -31 -2014 01:43 PM
C I T Y O
F S C H E R T Z
PAGE
PROPOSED
BUDGET WORKSHEET
204 - DRAINAGE
AS OF:
JULY 31ST, 2014
MISC & PROJECTS
EXPENDITURES
(--------
- - - - -- 2013 -2014 ---------------
-------- 2014 -2015 --
2011 -2012
2012 -2013
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADO
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BU
PROJECTS
City Support Services
900 - 532900 Contingency
0
0
3,200
0
0
3,200
TOTAL City Support Services
0
0
3,200
0
0
3,200
Operations Support
900- 534100 Advertising
0
0
1,000
0
0
1,000
TOTAL Operations Support
0
0
1,000
0
0
1,000
Professional Services
900 - 541100 Engineering
0
0
37,200
22,240
37,200
0
900 - 541200 Legal Services
0
0
1,000
0
0
1,000
900 - 541300 Professional Services
0
0
3,000
0
0
3,000
TOTAL Professional Services
0
0
41,200
22,240
37,200
4,000
Maintenance Services
900 - 551900 Construction
0
0
169,998
16,800
32,000
137,998
TOTAL Maintenance Services
0
0
169,998
16,800
32,000
137,998
TOTAL PROJECTS
0
0
215,398
39,040
69,200
146,198
TOTAL MISC & PROJECTS
0
0
215,398
39,040
69,200
146,198
TOTAL EXPENDITURES
546,848
699,464
1,039,008
551,627
854,453
1,094,618
258
FUND: 203 EMERGENCY MEDICAL
SERVICES (EMS)
MISSION STATEMENT
Creating a healthier community by providing preventative, timely and efficient
healthcare services and destination management for the citizens we serve
VISION STATEMENT
Currently we are using the most expensive means of transportation to take
patients to the most expensive place to get healthcare; We want to change that.
I:rZoL1WIF -110 1 exel OJ X0I1y/ *+
• Provide efficient pre - hospital healthcare services to the communities that
we serve.
• Integrate the care that we provide with the rest of the healthcare system to
reduce demand for 911 services while elevating access to care and
appropriate destination management for the citizens we serve.
• Provide appropriate and timely education and training to our employees
and our first responders to ensure the best and most current standard of
care is provided.
• Provide high quality pre - hospital training and community education for the
communities we serve and the region as a whole.
• Provide education and assistance to the community to prevent and
prepare them for medical emergencies through community education,
demonstrations, immunizations, and CPR and Automatic External
Defibrillator training programs.
• Be the preferred employer for pre - hospital healthcare providers in the
State of Texas
• Be thoroughly prepared for man -made and natural disasters in our
jurisdiction, region, and statewide.
• Meet the needs of our customers and to solidify relationships and
agreements with all eight cities, three counties and one Emergency
Services District for which we provide service.
259
EMERGENCY MEDICAL SERVICES (EMS)
DEPARTMENTAL DESCRIPTION
Schertz Emergency Medical Services responds to 911 requests for ambulance
service across a 220 square mile service area that includes the municipalities of
Schertz, Cibolo, Live Oak, Marion, Santa Clara, Selma, Universal City, western
Guadalupe County, Comal County Emergency Services District (ESD) #6 (about
25% of Comal County including the City of Garden Ridge); and a small portion of
unincorporated Bexar County. We also work with individual at -risk patients to
insure they have the best access to primary healthcare and that their medical
needs are being met before an emergency occurs. We also educate our
employees by providing over sixty hours of Continuing Education annually and
over thirty six hours for our first responders. Provide ambulance demonstrations
and stand -by event coverage to further the knowledge of Emergency Medical
Services and injury /illness prevention and preparedness.
ORGANIZATIONAL CHART
EMS
2012 -13
2013 -14
2014 -15
Director
1
1
1
Assistant Director
1
1
1
Clinical Manager
1
1
1
Office Manager
1
1
1
Senior Administrative Asst.
1
1
1
Billing Specialist
1
1
1
Billing Clerk
1
1
1
EMS Supervisor
3
3
3
Field Training Officer
3
3
3
Paramedic
21
21
23
Training Academy Coordinator
1
1
1
P/T Paramedics
15
15
15
P/T EMT Intermediates
5
1 5
5
TOTAL POSITIONS
55
1 55
57
260
EMERGENCY MEDICAL SERVICES (EMS)
PERFORMANCE INDICATORS
Requests for EMS Service
2012 -13
2013 -14
2014 -15
Workload /Output
Actual
Estimate
Budget
Requests for EMS Service
8,357
9,285
9,831
Transports to Hospitals
5,448
5,950
6,313
Hospital to Hospital Transports
323
992
1100
Collections per Transport
$398.45
$445.00
$450.00
Students Enrolled in Certification
87
87
87
Classes
N/A
80%
90%
Trips billed for Alamo Heights
609
617
625
Members of EMS Passport
435
470
550
Response Time 90% Reliability
2012 -13
2013 -14
2014 -15
Efficiency
Actual
Estimate
Budget
Response Time 90% Reliability
14:00
14:00
13:00
Total Time on Task (Minutes)
58:07
56:01
55:00
Transport Percentage
64.96%
64.50%
65.00%
Days Sales Outstanding
124
130
100
Mutual Aid Requested
74
56
45
Students Graduated from
N/A
80%
90%
Certification Classes
50
50
50
Customer Service Card Scores
2012 -13
2013 -14
2014 -15
Effectiveness
Actual
Estimate
Budget
Customer Service Card Scores
(Percentage all positive)
97.42%
96.80%
97.5%
Critical Failures / 100,000 miles*
N/A
8.0
4.0
Fleet Accidents / 100,000 miles*
N/A
7.3
2.0
Cardiac Arrest Save %*
N/A
10.0%
12.5%
Correct recognition of STEMI*
N/A
80%
90%
EMS certification Pass Rate
89.13%
92%
94%
*EMS will begin reporting several new effectiveness measures in FY 2015.
Critical Failures are responses where the original dispatched ambulance
could not respond or complete the call due to a vehicle failure of any type
(other than an accident). Both these failures and fleet ambulance accidents
will be measured and reported per 100,000 fleet miles driven. From our
261
EMERGENCY MEDICAL SERVICES (EMS)
Clinical Department, we will begin reporting our cardiac arrest save
percentage and the percentage of time we correctly recognize patients who
are experiencing an ST- segment Myocardial Infarction (STEMI). Both of
these reflect time sensitive patient encounters and the clinical expertise of our
medics in recognizing and treat them appropriately.
Revenue
Fees $4,743,469
2012 -13
2013 -14
2014 -15
Budget
Actual
Estimate
Budget
Revenue
Fees $4,743,469
$5,908,288
$6,416,343
Inter - Jurisdictional 1,489,615
1,559,528
1,601,076
Miscellaneous 92,093
127,126
169,500
Total $6,325,177
$7,594,942
$8,186,919
Expenses
Personnel
$2,781,261
$2,879,277
$3,036,899
Supplies
316,289
355,800
378,284
Human Services
193
800
1,000
City Support Services
15,572
37,826
110,052
Utility Services
146,409
118,407
154,500
Operations Support
53,827
60,555
62,555
Staff Support
63,412
82,503
85,786
City Assistance
12,823
13,400
11,900
Professional Services
151,294
150,500
147,080
Fund Charges /Transfers
2,038,948
2,445,761
3,366,084
Maintenance Services
31,415
46,820
59,500
Debt Service
8,521
152,772
270,820
Rental /Leasing
0
82,000
81,541
Operating Equipment
112,321
124,000
281,500
Capital Outlay
0
0
104,000
Total
$5,732,284
$6,550,421
$8,151,501
PROGRAM JUSTIFICATION AND ANALYSIS
Revenues
Revenues for FY 2014 -15 will increase 7.8% from the FY 2013 -14 year end
estimates due to an increase in expected transports. There are no change in
fees.
262
EMERGENCY MEDICAL SERVICES (EMS)
Expenses
The FY 2014 -15 Budget will increase 22.9% from the FY 2013 -14 year end
estimates. Along with the additional expenses related to an increase in
transports, the budget also includes funds to act on the Compensation Study,
debt service for new ambulances, equipment for new ambulances, and an
increase in the interfund charge to reimburse the General Fund for a new
Mechanic position.
263
7 -31 -2014 01:43 PM
203 -EMS
FINANCIAL SU11-1ARY
REVENUE SUMMARY
r ees
Inter - Jurisdictional
Fund Transfers
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
PUBLIC SAFETY
SCHERTZ EMS
TOTAL PUBLIC SAFETY
MISC & PROJECTS
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
(-------- - - - - -- 2013 -2014
2011 -2012 2012 -2013 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
PAGE
---------- )(-------- 2014 -2015 --
PROJECTED CITY ADMIN. ADO
YEAR END RECOMMENDED BU
3,522,013
4,743,469
5,583,983
3,242,087
5,908,288
6,416,343
1,452,262
1,489,615
1,556,828
1,585,385
1,559,528
1,601,076
29,930
0
0
0
0
0
110,272
92,093
239,500
93,928
127,126
169,500
5,114,477
6;325,177
7,380,311
4,921,399
7,594,942
8,186,919
5,171,585
5,732,284
6,893,862
4,248,478
6,550,421
8,151,501
5,171,585
5,732,284
6,893,862
4,248,478
6,550,421
8,151,501
5,171,585
5,732,284
6,893,862
4,248,478
6,550,421
8,151,501
( 57,108)
592,893
486,449
672,921
1;044,521
35,418
264
7 -31 -2014 01:43 PM
203 -EMS
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
PAGE
REVENUES
-------------- 2013 -2014 - -------------- )( -- - - - - -- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
Fees
000 - 456100 Ambulance /Mileage Transprt Fe 3,431,478
000 - 456110 Passport Membership Fees 18,300
000 - 456120 EMT Class - Fees 68,611
000- 456130 Immunization Fees 3,623
000 - 456140 Billing Fees -Alamo Heights EM 0
000- 458110 Sale of Merchandise - GovDeal 0
000- 459200 NSF Check Fee 0
TOTAL Fees 3,522,013
Inter - Jurisdictional
000 - 473500 Seguin /Guadalupe Co Support
000 - 474300 Cibolo Support
000 - 475100 Comal Co ESD #6
000 - 475200 Live Oak Support
000- 475300 Universal City Support
000 - 475400 Selma Support
000- 475500 Schertz Support
000 - 475600 Santa Clara Support
000 - 475800 Marion Support
TOTAL Inter - Jurisdictional
Fund Transfers
000 - 486100 Transfer In
TOTAL Fund Transfers
Miscellaneous
000 - 491000 Interest Earned
000- 491200 Investment Income
000 - 493203 Donations -EMS
000- 493204 Donations - Dilworth Fund
000- 493205 Donations -Golf Tournament
000 - 497000 Misc Income
000 - 497100 Recovery of Bad Debt
000 - 497500 Misc Income -EMT Classes
000 - 498300 Reimburmnt -City Property
TOTAL Miscellaneous
TOTAL REVENUES
286,127
222,100
82,906
160,330
227,101
67,643
384,188
8,852
13,016
1,452,262
4,640,215
5,419,563
3,134,646
5,797,178
6,249,943
18,630
40,000
23,250
26,000
40,000
74,910
104,400
65,656
65,000
104,400
20
0
0
0
0
9,029
20,000
15,715
20,000
22,000
645
0
2,770
0
0
20
0
50
110
0
4,743,469
5,583,983
3,242,087
5,908,288
6,416,343
286,402
286,126
306,689
286,126
286,126
228,830
253,757
253,757
253,757
261,370
88,035
90,694
91;088
91,394
95,217
165,188
170,178
174,377
170,178
179,608
233,107
240,149
241,549
240,149
247,353
69,693
71,798
73,798
73,798
73,952
395,830
420,915
420,915
420,915
433,542
9,120
9,396
9,396
9,396
9,678
13,410
13,815
13,815
13,815
14,230
1,489,615
1,556,828
1,585,385
1,559,528
1,601,076
29,930
0
0
0
0
0
29,930
0
0
0
0
0
0
0
0
12
50
0
667
344
0
0
0
0
1,095
902
2,000
80
2,000
21000
0
0
3,500
0
3,500
3,500
15,550
14,162
4,000
15,525
15,525
91000
87,391
73,046
130,000
74,667
100,000
145,000
6,179
5,364
100,000
3,593
6,000
10,000
( 610) (
1,725)
0
0
0
0
0
0
0
51
51
0
110,272
92,093
239,500
93,928
127,126
169,500
5,114,477
6,325,177
7,380,311
4,921,399
7,594,942
8,186,919
265
B-25-2014 02:28 PM
203 -EMS
PUBLIC SAFETY
EXPENDITURES
SCHERTZ EMS
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
PAGE
(-------- - - - - -- 2013 -2014 ---------- - - - - -H -- - - - - -- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
Personnel Services
280 - 511110 Regular
1,546,731
1,552,743
1,560,828
1,272,567
1,556,965
1,614,143
280 - 511120 Overtime
470,036
483,597
536,548
415,270
536,548
600,671
280- 511180 LTD
5,404
5,598
6,008
3,746
4,979
4,181
280- 511210 Longevity
26,487
30,440
35,931
34,191
34,057
38,580
280- 511220 Clothing Allowance
8,844
9,128
9,334
7,356
9,216
9,360
280- 511230 Certification Allowance
9,608
10,600
9,370
12,606
14,756
15,880
280- 511310 FICA - Employer
147,933
152,726
148,240
128,049
158,956
165,556
280 - 511350 TMRS- Employer
289,736
299,527
284,473
255,121
326,317
331,981
280- 511410 Health - Employer
186,992
198,232
220,920
171,975
205,887
215,019
280- 511500 Workers' Compensation
33,426
38,669
52,340
31,596
31,596
41,528
TOTAL Personnel Services
2,725,196
2,781,261
2,863,992
2,332,477
2,879,277
3,036,899
Supplies
280 - 521000 Operating Supplies
4,498
4,640
8,100
7,651
8,100
8,100
280 - 521010 Operating Supplies -EMT Class
29,738
18,517
21,284
20,800
23,000
21,284
280 - 521015 Operating Supplies -Pmedi Clas
2,953
1,589
0
0
0
0
280 - 521020 Operating Supplies -Cert. Clas
9,672
9,376
9,200
2,940
8,000
13,000
280 - 521100 Office Supplies
4,509
2,475
5,400
3,492
5,200
5,400
280 - 521200 Medical /Chem Supplies
234,736
261,661
300,000
204,504
300,000
318,000
280- 521300 Motor Veh. Supplies
5,217
3,193
5,000
2,379
5,000
6,000
280 - 521600 Equip Maint Supplies
4,832
14,838
6,500
5,965
6,500
6,500
TOTAL Supplies
296,156
316,289
355,484
247,732
355,800
378,284
Human Services
280- 531100 Pre - employment Check
230
193
800
343
800
1,000
TOTAL Human Services
230
193
800
343
800
1,000
City Support Services
280- 532350 Software Maintenance
0
1,683
0
0
0
0
280- 532500 City Insurance - Commercial
10,277
13,889
12,500
17,826
17,826
17,850
280- 532900 Contingencies
0
0
20,000
0
20,000
92,202
TOTAL City Support Services
10,277
15,572
32,500
17,826
37,826
110,052
Utility Services
280 - 533100 Gas Utility Service
0
40
4,200
2,057
2,500
4,200
280- 533200 Electric Utility Service
5,210
4,788
4,000
1,012
4,000
4,000
280 - 533300 Telephone /Land Line
2,728
3,693
6,200
2,674
5,200
6,200
280- 533310 Telephone /Cell Phones
12,752
10,793
6,850
6,740
6,850
12,000
280- 533320 Telephone /Air Cards
3,858
9,556
3,750
5,972
6,127
6,400
280 - 533330 Telephone /Internet
692
124
3,144
3,095
4,730
3,200
280- 533410 Water Utility Service
1,716
2,852
3,000
2,055
3,000
3,500
280- 533500 Vehicle Fuel
104,883
114,563
89,800
81,865
86,000
115,000
TOTAL Utility Services
131,839
146,409
120,944
105,471
118,407
154,500
266
8 -25 -2014 02:28 PM
203 -EMS
PUBLIC SAFETY
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
PAGE
(-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
Operations Support
280- 534000 Postage
19,355
23,224
27,100
21,619
27,100
27,100
280 - 534100 Advertising
11,252
10,610
16,000
14,197
14,000
16,000
280 - 534200 Printing & Binding
6,497
8,151
7,750
6,952
8,000
8,000
280 - 534300 Equipment Maintenance - Copie
11,379
11,431
11,455
5,888
11,455
11,455
280 - 534999 Misc Expenses
0
410
0
0
0
0
TOTAL Operations Support
48,483
53,827
62,305
48,656
60,555
62,555
Staff Support
280- 535100 Uniforms
13,394
12,906
17,000
6,896
17,000
17,000
280- 535200 Awards
2,069
1,521
2,200
2,149
2,200
2,200
260- 535210 Employee Recognition- Morale
8,207
8,199
9,500
9,446
9,403
7,700
280 - 535250 Special Event
58
0
0
0
0
4,000
260 - 535300 Memberships
3,434
3,949
4,500
2,055
4,000
5,000
280- 535400 Publications
1,005
1,567
1,600
614
1,500
1,600
260 - 535500 Training /Travel
24,130
30,005
32,900
26,860
35,000
34,666
260- 535510 Meeting Expenses
1,624
2,242
2,400
1,568
2,400
2,400
260 - 535600 Professional Certification
7,566
3,003
11,000
11,706
11,000
11,000
TOTAL Staff Support
61,666
63,412
81,300
61,317
82,503
85,786
City Assistance
280- 537100 Medical Services
7,906
8,023
10,000
7,367
9,000
7,500
260 - 537600 Crime /Fire Prevention
3,844
4,600
4,400
4,160
4,400
4,400
TOTAL City Assistance
11,751
12,823
14,400
11,547
13,400
11,900
Professional Services
260 - 541200 Legal Svcs
2,786
6,314
10,000
16,624
24,000
10,000
260 - 541300 Other Consl /Prof Services
77,666
97,754
77,500
64,298
62,000
90,000
280- 541400 Auditor /Accounting Service
3,000
3,000
3,000
3,000
3,000
3,000
280 - 541500 EMT Class Instructors
30,451
24,350
33,280
20,039
32,000
33,260
280- 541502 Cost of Bond Issuance
0
8,919
0
0
0
0
260- 541600 Professional Cert Instructors
6,049
6,777
6,600
5,805
5,500
6,600
260- 541600 Credit Card Fees
2,123
2,161
1,936
3,960
4,000
4,000
TOTAL Professional Services
122,075
151,294
132,516
113,725
150,500
147,060
Fund Charges /Transfers
260 - 546101 Tranfer Out - General Fund
0
0
1,356
0
1,356
0
280- 548106 Transfer Out - Special Events
0
0
3,000
0
3,000
4,000
280 - 548600 Inter -Fund Charge- G /F -Admin
87,640
87,640
137,036
114,198
137,036
136,087
280- 546610 Inter -Fund Charge -Admin /Fleet
32,828
36,661
54,367
45,306
54,367
91,937
280- 548650 Interest Expense
1,621
1,262
0
600
0
0
280.- 548700 Bad Debt Expense
1,413,161
1,772,639
2,467,666
1,479,260
2,250,000
3,134,060
280- 546800 Depreciation Expense
130,962
136,325
0
0
0
0
260 - 546900 Amortization Expense
2,352
0
0
0
0
0
TOTAL Fund Charges /Transfers
1,668,764
2,036,946
2,663,429
1,639,564
2,445,761
3,366,084
267
8 -25 -2014 02:28 PM
C I T Y O
F S C H E R T
Z
PAGE
PROPOSED
BUDGET WORKSHEET
203 -EMS
AS OF:
JULY 31ST, 2014
PUBLIC SAFETY
EXPENDITURES
(--------
- - - - -- 2013 -2014 ---------------
-------- 2014 -2015 --
2011 -2012
2012 -2013
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADO
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BU
Maintenance Services
280- 551100 Building Maintenance
688
984
25,000
2,326
20,000
25,000
280- 551800 Other Maintenance Agreements
27,296
22,791
24,000
6,223
18,000
24,000
280 - 551810 Maintenance Agr. - Radios
11,650
7,640
8,820
5,940
8,820
10,500
TOTAL Maintenance Services
39,634
31,415
57,820
14,489
46,820
59,500
Debt Service
280- 555202 Repayment to WSS
0
0
9,945
0
9,945
9,945
280 - 555600 Principal -CO Bond 2007
0
0
31,667
0
31,667
31,667
280- 555600.Interest -CO Bond 2007
7,816
4,983
3,944
3,943
3,944
2,674
280- 555632 Tax Notes SR2010- Principal
0
0
65,000
0
65,000
65,000
280- 555632.Tax Notes SR2010- Interest
4,649
3,538
2,389
2,389
2,389
829
280- 555633 Tax Notes SR2014 - Principal
0
0
0
0
0
52,405
280- 555900 Debt Service
0
0
39,827
0
39,827
108,300
TOTAL Debt Service
12,466
8,521
152,772
6,332
152,772
270,820
Rental /Leasing
280- 561200 Lease /Purchase Payments
0
0
82,000
0
82,000
81,541
TOTAL Rental /Leasing
0
0
82,000
0
82,000
81,541
Operating Equipment
280- 571000 Furniture S Fixtures
1,663
0
8,000
599
3,500
5,000
280- 571200 VehiclessAccess. G $5,000
58
66
4,500
466
4,500
4,500
280- 571300 ComputersPeriphe. G $5000
33,123
37,441
127,100
20,929
27,000
125,000
280- 571400 Communication Equip G $5000
680
5,810
6,000
2,715
6,000
6,000
280- 571510 Specialized Medical Equipment
0
0
0
40,915
35,000
117,000
280- 571800 Equipment Under $5,000
7,484
69,004
48,000
15,552
48,000
24,000
TOTAL Operating Equipment
43,008
112,321
193,600
81,176
124,000
281,500
Capital Outlay
280- 581200 Vehicles S Access. OVER $5,00
0
0
80,000
0
0
80,000
280- 581800 Equipment over $5,000
0
0
0
0
0
24,000
TOTAL Capital Outlay
0
0
80,000
0
0
104,000
TOTAL SCHERTZ EMS
5,171,585
5,732,284
6,893,862
4,680,655
6,550,421
8,151,501
TOTAL PUBLIC SAFETY
5,171,585
5,732,284
6,893,862
4,680,655
6,550,421
8,151,501
268
7 -31 -2014 01:43 PM
203 -EMS
MISC & PROJECTS
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
(-------- - - - - -- 2013 -2014
2011 -2012 2012 -2013 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
PAGE
---------- )(-------- 2014 -2015 --
PROJECTED CITY ADMIN. ADO
YEAR END RECOMMENDED BU
DONATIONS
City Support Services
TOTAL EXPENDITURES 5,171,585 5,732,284 6,893,862 4,248,478 6,550,421 8,151,501
269
THIS PAGE INTENTIONALLY LEFT BLANK
270
FUND: 620 SCHERTZ ECONOMIC
DEVELOPMENT CORPORATION
VISION STATEMENT
To attract and expand business and industry to ensure a fiscally - responsible
community that emphasizes a continued commitment to economic prosperity,
workforce opportunities and high quality of life.
MISSION STATEMENT
The mission of the Schertz Economic
create a proactive environment that
development consistent with:
• Attracting targeted industries.
Development Corporation (EDC) is to
encourages commercial and industrial
• Fortifying Business Retention and Expansion Programs
• Providing a supporting tax base to balance increasing residential growth
• Generate investment in underdeveloped areas of the City.
• Improving the Quality of Life.
DEPARTMENT DESCRIPTION
Promote the City of Schertz through a diversified and comprehensive marketing
plan. Promote economic development opportunities for high value employers of
all sizes. Educate and promote the adoption of land use policies that promote
quality and sustainable economic development. Conduct incentive application
analysis and field inquiries from public, prospects, and actively engage in
business recruitment.
271
ECONOMIC DEVELOPMENT
ORGANIZATIONAL CHART
ECONOMIC DEVELOPMENT
2012 -13
2013 -14
2014 -15
Executive Director
1
1
1
Economic Development Analyst
1
1
1
Economic Development Specialist
1
1
1
Administrative Assistant
1
1
1
TOTAL POSITIONS
4
4
4
PERFORMANCE INDICATORS
Number of inquiries /prospects assisted
Number of companies visited in BRE
(Business, Retention & Expansion)
Program
Attendance at business seminars
Number of trade shows attended
Number of businesses from target
industries interested in locating
Number of firms receiving assistance
272
64
2012 -13
2013 -14
2014 -15
Workload /Output
Actual
Estimate
Budget
Number of inquiries /prospects assisted
Number of companies visited in BRE
(Business, Retention & Expansion)
Program
Attendance at business seminars
Number of trade shows attended
Number of businesses from target
industries interested in locating
Number of firms receiving assistance
272
64
39
60
14
14
15
21
26
20
10
11
10
9
11
15
17
17
10
ECONOMIC DEVELOPMENT
Revenue
Taxes
Miscellaneous
Total
Expenses
Personnel
Supplies
Human Services
City Support Services
Utility Services
Operations Support
Staff Support
City Assistance
Professional Services
Fund Charges /Transfers
Debt Service
Operating Equipment
Total Economic Development
Projects
Total Schertz Economic Development
$3,215,620 $3,537,182 $3,682,057
8,819 10,175 10,200
$3,224,439 $3,547,357 $3,692,257
$304,104
2012 -13
2013 -14
2014 -15
Budget
Actual
Estimate
Budget
Revenue
Taxes
Miscellaneous
Total
Expenses
Personnel
Supplies
Human Services
City Support Services
Utility Services
Operations Support
Staff Support
City Assistance
Professional Services
Fund Charges /Transfers
Debt Service
Operating Equipment
Total Economic Development
Projects
Total Schertz Economic Development
$3,215,620 $3,537,182 $3,682,057
8,819 10,175 10,200
$3,224,439 $3,547,357 $3,692,257
$304,104
$326,237
$364,312
553
1,250
1,050
0
200
1,000
1,212
16,545
16,545
1,128
2,795
4,120
103,408
148,200
147,145
6,649
18,050
18,250
588
1,525,000
1,025,000
154,501
102,500
92,500
566,934
503,605
471,280
428,504
427,672
430,608
737
2,500
2,000
$1,568,317
$3,074,554
$2,573,810
$0
$0
$450,000
$1,568,317 $3,074,554 $3,023,810
PROGRAM JUSTIFICATION AND ANALYSIS
Revenues
The revenue for FY 2014 -15 is projected to increase by 4.1 % from the FY 2013-
14 year end estimate. The increase is the result of general improvements in the
economy.
Expenses
The proposed FY 2014 -15 Budget will decrease by 1.7% from the FY 2013 -14
year end projections. The SEDC continues to work with the City Manager's
office to eliminate Non - Departmental Expenses from the SEDC Budget; this is
the final year of the four year plan to eliminate the emergency service buildings
and related expenses from the SEDC Budget.
The SEDC has moved both the Development Incentive fund and the Impact Fee
Matching fund to the projects section of the SEDC budget to more accurately
273
ECONOMIC DEVELOPMENT
reflect year -to -year comparisons. Both incentive funds will have fund balances of
$500,000; these funds will be used for qualified economic development projects.
The SEDC has allocated $200,000 to the Construction fund for the extension of
David Lack Boulevard which was approved by the Resolution No. 14 -R -14.
The SEDC has allocated $250,000 to the Land Purchase fund. These funds
have been set aside for future SEDC property purchases.
These increases were offset by the one -time payout of an incentive during FY
2013 -14.
274
7 -31 -2014 01:45 PM C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
620 -SED CORPORATION AS OF: JULY 31ST, 2014
FINANCIAL SUMMARY
REVENUE SUMMARY
Taxes
Fund Transfers
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL
TOTAL GENERAL GOVERNMENT
ECONOMIC DEVELOPMENT
TOTAL MISC & PROJECTS
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
(-------- - - - - -- 2013 -2014 --------------- )( -- - - - - -- 2014 -2015 --
2011 -2012 2012 -2013 - CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
2,659,194
3,215,620
3,440,944
2,698,578
3,537,182
3,682,057
976
0
0
0
0
0
25,069
8,819
10,175
3,880
10,175
10,200
2,685,238
3,224,439
3,451,119
2,702,458
3,547,357
3,692,257
162,026
0
0
0
0
0
162,026
0
0
0
0
0
0
0
200,000
0
0
450,000
1,552,056
1,568,317
2,874,554
1,737,934
3,074,554
2,573,810
1,552,056
1,568,317
3,074,554
1,737,934
3,074,554
3,023,810
1,714,082
1,568,317
3,074,554
1,737,934
3,074,554
3,023,810
971,156
1,656,121
376,565
964,524
472,803
668,447
275
7 -31 -2014 01:45 PM C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
620 -SED CORPORATION AS OF: JULY 31ST, 2014
REVENUES
276
(-------- - - - - --
2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012
2012 -2013
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADO
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BU
Taxes
000 - 411500 Sales Tax Revenue (4B)
2,659,194
3,215,620
3,440,944
2,698,578
3,537,182
3,682,057
TOTAL Taxes
2,659,194
3,215,620
3,440,944
2,698,578
3,537,182
3,682,057
Fund Transfers
000 - 486000 Transfer In
976
0
0
0
0
0
TOTAL Fund Transfers
976
0
0
0
0
0
Miscellaneous
000 - 491000 Interest Earned
149
126
175
228
175
200
000 - 491200 Investment Income
9,046
8,693
10,000
3,652
10,000
10,000
000 - 497000 Misc Income
15,874
0
0
0
0
0
TOTAL Miscellaneous
25,069
8,819
10,175
3,880
10,175
10,200
TOTAL REVENUES
2,685,238
3,224,439
3,451,119
2,702,458
3,547,357
3,692,257
276
7 -31 -2014 01:45 PM C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
620 -SED CORPORATION AS OF: JULY 31ST, 2014
GENERAL GOVERNMENT
EXPENDITURES (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET .ACTUAL YEAR END RECOMMENDED BU
NON DEPARTMENTAL
Supplies
101- 521000 Operating Supplies
22,903
0
0
0
0
0
101- 521200 Medical /Chem Supplies
3,324
0
0
0
0
0
TOTAL Supplies
26,227
0
0
0
0
0
Utility Services
101- 533100 Gas Utility Service
3,824
0
0
0
0
0
101 - 533200 Electricity Utility Service
57,086
0
0
0
0
0
101- 533410 Water Utility Service
19,372
0
0
0
0
0
101- 533500 Fuel- Diesel
3,149
0
0
0
0
0
TOTAL Utility Services
83,431
0
0
0
0
0
Operations Support
Professional Services
Fund Charges /Transfers
Maintenance Services
101- 551100 Building Maintenance
34,895
0
0
0
0
0
101 - 551400 Minor & Other Equip Maint
1,185
0
0
0
0
0
101 - 551700 Ground Maintenance
358
0
0
0
0
0
101- 551800 Other Maintenance Agreements
15,930
0
0
0
0
0
TOTAL Maintenance Services
52,368
0
0
0
0
0
Debt Service
Rental /Leasing
Operating Equipment
Capital Outlay
TOTAL NON DEPARTMENTAL
162,026 0 0 0 0 0
277
8 -25 -2014 02:28 PM
620 -SED CORPORATION
MISC S PROJECTS
EXPENDITURES
2011 -2012
ACTUAL
ECONOMIC DEVELOPMENT
Personnel Services
966- 511110
Regular
181,297
966 - 511120
Overtime
0
966 - 511180
LTD
529
966 - 511210
Longevity
1,241
966- 511240
Allowance
6,720
966 - 511310
FICA - Employer
14,382
966 - 511350
TMRS - Employer
29,180
966- 511410
Health - Employer
14,938
966- 511500
Workers' Compensation
243
TOTAL Personnel Services
248,531
Supplies
35,720
37,347
966 - 521000
Operating Supplies
174
966 - 521100
Office Supplies
557
966 - 521110
Office Supplies - Refreshment
0
TOTAL Supplies
731
Human Services
476
966 - 531100
Pre - employment Check
0
TOTAL Human Services
0
City Support Services
0
966 - 532500
City Insurance - Commercial
1,181
966 - 532800
Promotional Events
7,947
TOTAL City Support Services
9,128
Utility Services
500
966 - 533300
Telephone /Land Line
388
966- 533310
Telephone /Cell Phones
313
966 - 533320
Telephone /Air Cards
0
966- 533500
Vehicle Fuel
682
966 - 533550
Vehicle Maintenance
34
TOTAL Utility Services
1,417
Operations
Support
1,545
966- 534000
Postage
140
966 - 534100
Advertising
42,483
966 - 534105
Goodwill
0
966 - 534150
TexasOne
0
966 - 534190
Trade Shows
0
966- 534200
Printing s Binding
370
966 - 534300
Equipment Maintenance - Copie
4,052
966- 534400
Computer Licenses - Software
4,751
966- 534500
Memberships - Organizations
0
966 - 534510
Membership - Commuter Rail Br
49,500
TOTAL Operations Support
101,297
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
(-------- - - - - -- 2013 -2014
2012 -2013 CURRENT Y -T -D
ACTUAL BUDGET ACTUAL
PAGE
---------- )(-------- 2014 -2015 --
PROJECTED CITY ADMIN. ADO
YEAR END RECOMMENDED BU
221,362
236,612
175,024
236,612
265,267
185
0 (
185)
0
0
689
733
576
733
816
450
810
1,246
810
880
6,720
6,720
6,028
6,720
7,920
16,920
18,163
13,499
18,163
20,210
35,720
37,347
29,677
37,347
44,169
21,469
25,267
17,213
25,267
24,574
590
585
482
585
476
304,104
326,237
243,560
326,237
364,312
0
0
0
0
0
309
750
389
750
750
244
500
75
500
300
553
1,250
464
1,250
1,050
0
200
0
200
1,000
0
200
0
200
1,000
1,172
1,545
1,174
1,545
1,545
40
15,000
0
15,000
15,000
1,212
16,545
1,174
16,545
16,545
565
495
396
495
720
0
0
0
0
1;000
30
500
316
500
600
508
1,500
811
1,500
1,500
25
300
0
300
300
1,128
2,795
1,522
2,795
4,120
134
1,000
113
1,000
500
4,210
15,000
0
15,000
15,000
712
1,200
454
1,200
1,200
38,283
60,000
32,640
60,000
50,000
3,392
10,000
9,025
10,000
20,000
58
1,000
150
1,000
1,000
3,185
5,000
1,767
5,000
2,945
3,779
4,000
0
4,000
51500
155
1,500
990
1,500
1,500
49,500
49,500
49,500
49;500
49,500
103,408
148,200
94,638
148,200
147,145
278
7 -31 -2014 01:45 PM
620 -SED CORPORATION
MISC & PROJECTS
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
2011 -2012 2012 -2013
ACTUAL ACTUAL
Staff Support
300
966 - 535100
Uniforms
200
966 - 535210
Employee Recognition- Morale
0
966 - 535300
Memberships - Staff Support
4,132
966 - 535400
Publications
119
966 - 535500
Training /Travel
28,066
966 - 535510
Meeting Expenses - EDC Board
1,443
TOTAL Staff Support
33,959
City Assistance
12,000
966 - 537600
Development Incentive Fund
10,000
966 - 537610
Impact Fee Matching Fund
0
966 - 537650
Prospect Services
0
TOTAL City Assistance
10,000
Professional Services
800,000
966 - 541200
Legal Svcs
29,112
966 - 541300
Professional Services
171
966 - 541400
Auditor /Accounting Service
7,000
966- 541410
Consulting Services - Charrette
175,328
966 - 541415
Consulting Svcs -S Charrette
3,188
966- 541420
Consulting Svc- DwntwnCharrett
2,785
966 - 541450
Consulting Services
27,897
TOTAL Professional Services
245,481
Fund Charges /Transfers
25,000
966 - 548101
Contributions to General Fund
50,000
966- 548505
Contribution to I & S
366,825
966 - 548600
Interfund Charges -Admin
53,000
966 - 546610
Interfund Charge - Fleet
2,985
TOTAL Fund Charges /Transfers
472,810
Fund Replenish
Maintenance Services
Debt Service
966 - 555632 Tax Notes SR2010- Principal 250,000
966- 555632.Tax Notes SR2010- Interest 19,656
966 - 555650 Bond -CO 2007 - Principal 130,000
966- 555650.Bond -CO 2007- Interest 28,672
TOTAL Debt Service 426,329
(-------- - - - - -- 2013 -2014 -
CURRENT Y -T -D
BUDGET ACTUAL
PAGE
----- - - - - -H -- - - - - -- 2014 -2015 --
PROJECTED CITY ADMIN. ADO
YEAR END RECOMMENDED BU
0
300
0
300
300
38
750
62
750
750
1,670
2,500
450
2,500
2,500
386
500
118
500
700
3,717
12,000
4,064
12,000
12,000
837
2,000
491
2,000
2,000
6,649
18,050
5,185
18,050
18,250
0
800,000
500,000
1,000,000
500,000
0
500,000
0
500,000
500,000
588
25,000
1,525
25,000
25,000
588
1,325,000
501,525
1,525,000
1,025,000
56,592
50,000
10,132
50,000
40,000
0
25,000
0
25,000
45,000
7,000
7,500
6,000
7,500
7,500
90,909
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
20,000
0
20,000
0
154,501
102,500
16,132
102,500
92,500
0
0
0
0
0
369,075
366,138
345,069
366,138
367,188
194,637
136,245
102,184
136,245
100,296
3,222
1,222
916
1,222
3,796
566,934
503,605
448,169
503,605
471,280
255,000
255,000
255,000
255,000
265,000
15,045
9,627
9,626
9,627
3,378
135,000
145,000
145,000
145,000
150,000
23,459
18,045
18,045
18,045
12,230
428,504
427,672
427,671
427,672
430,608
279
7 -31 -2014 01:45 PM
620 -SED CORPORATION
MISC 6 PROJECTS
EXPENDITURES
C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
(----- - - - - -- -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
Operating Equipment
966 - 571100 Furniture s Fixtures
20
613
1,000
20 1,000
500
966- 571300 Computer s Periphe. < $5000
142
124
1,500
19 1,500
1,500
966 - 571800 Operating Equipmt under $5,00
210
0
0
0 0
0
TOTAL Operating Equipment
372
737
2,500
39 2,500
2,000
Capital Outlay
TOTAL ECONOMIC DEVELOPMENT 1,552,056 1,568,317 2,874,554 1,737,934 3,074,554 2,573,810
280
7 -31 -2014 01:45 PM C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
620 -SED CORPORATION AS OF: JULY 31ST, 2014
MISC S PROJECTS
EXPENDITURES (-------- - - - - -- 2013 -2014
2011 -2012 2012 -2013 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
PAGE
---------- )(-------- 2014 -2015 --
PROJECTED CITY ADMIN. ADO
YEAR END .RECOMMENDED BU
PROJECTS
Utility Services
Professional Services
Maintenance Services
900 - 551900 CONSTRUCTION
0
0
200,000
0
0
200,000
TOTAL Maintenance Services
0
0
200,000
0
0
200,000
Rental /Leasing
900 - 561300 LAND PURCHASE
0
0
0
0
0
250,000
TOTAL Rental /Leasing
0
0
0
0
0
250,000
TOTAL PROJECTS 0 0 200,000 0 0 450,000
281
7 -31 -2014 01:45 PM C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
620 -SED CORPORATION AS OF: JULY 31ST, 2014
MISC S PROJECTS
EXPENDITURES (-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
SCHWAB RD PROJECT
Maintenance Services
TOTAL MISC s PROJECTS
1,552,056
1,568,317
3,074,554
1,737,934
3,074,554
3,023,810
TOTAL EXPENDITURES
1,714,082
1,568,317
3,074,554
1,737,934
3,074,554
3,023,810
282
FUND: 314 HOTEL /MOTEL OCCUPANCY TAX
DESCRIPTION
Revenues for the Hotel /Motel Fund are derived from a 7% tax on rooms rented in
the City. There are four hotels in Schertz; the Best Western Plus with 61 rooms,
Hampton Inn with 98 rooms, La Quinta with 81 rooms and Fairfield Inn with 118
rooms. These revenues are used to support Schertz as a destination location.
Advertising campaigns to increase awareness of all Schertz has to offer reach
citizens all across the State and beyond. These funds are also used to support
City held events and organizations such as the Absolute Jazz festival and the
Schertz Sweethearts which also promote the City.
Revenue
Taxes $503,780 $517,844 $544,753
Miscellaneous 513 375 600
Total $503,780 $518,219 $545,353
Expenses
Supplies
2012 -13
2013 -14
2014 -15
Budget
Actual
Estimate
Budget
Revenue
Taxes $503,780 $517,844 $544,753
Miscellaneous 513 375 600
Total $503,780 $518,219 $545,353
Expenses
Supplies
$0
$2,000
$2,500
City Support Services
77,760
69,128
61,500
Operations Support
45,708
47,500
69,500
Professional Services
11,685
5,625
5,825
Fund Charges /Transfers
238,743
431,576
126,405
Building Maintenance
0
26,000
0
Operating Equipment
50,195
48,567
37,000
Total
$424,091
$630,396
$302,730
PROGRAM JUSTIFICATION AND ANALYSIS
Revenue
The revenue for FY 2014 -15 will increase 5.2% from year end estimates due to
an increase in hotel stays.
283
HOTEL TAX FUND
Expenses
The FY 2014 -15 Budget will decrease 52.0% from the FY 2013 -14 year end
estimates. This decrease reflects the removal of direct support for the Event
Facilities such as the Civic and Community Centers. The direct support consisted
of expenditures for building maintenance, equipment, and reimbursements of
Event Facilities related staff costs. The Festival of Angels and the Steve
Simonson Award and Luncheon will now be funded by the General Fund instead
of the Hotel Tax Fund. There was also a one -time transfer to fund lighting at the
soccer fields in FY 2013 -14 which adds to the overall budget decrease.
284
8 -25 -2014 02:28 PM C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
314 -HOTEL TAX AS OF: JULY 31ST, 2014
FINANCIAL SUMMARY
(-------- - - - - -- 2013 -2014 --------------- )( -------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL .BUDGET ACTUAL YEAR END RECOMMENDED BU
REVENUE SUMMARY
Taxes
Fund Transfers
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL
TOTAL GENERAL GOVERNMENT
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
470,290 503,267 485,000 341,629 517,844 544,753
0 0 173,810 0 0 0
420 513 550 246 375 600
470,710 503,780 659,360 341,875 518,219 545,353
381,667
424,091
659,360
377,712
630,396
302,730
381,667
424,091
659,360
377,712
630,396
302,730
381,667
424,091
659,360
377,712
630,396
302,730
89,043
79,689
0 (
35,83.8) (
112,177)
242,623
285
B-25-2014 02:28 PM
C I T Y O F
S C H E R T Z
PAGE
PROPOSED BUDGET WORKSHEET
314 -HOTEL TAX
AS OF: JULY
31ST, 2014
REVENUES
(--------
- - - - -- 2013 -2014 ---------------
-------- 2014 -2015 --
2011 -2012
2012 -2013
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADO
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BU
Taxes
000 - 411800 Hotel Occupancy Tax
470,290
503,267
485,000
341,629
517,844
544,753
TOTAL Taxes
470,290
503,267
485,000
341,629
517,844
544,753
Fund Transfers
000 - 481000 Transfer In - Reserves
0
0
173,810
0
0
0
TOTAL Fund Transfers
0
0
173,810
0
0
0
Miscellaneous
000 - 491000 Interest Earned
90
66
50
57
95
100
000 - 491200 Investment Income
329
447
500
189
280
500
TOTAL Miscellaneous
420
513
550
246
375
600
TOTAL REVENUES
470,710
503,780
659,360
341,875
518,219
545,353
286
8 -25 -2014 02:28 PM
314 -HOTEL TAX
GENERAL GOVERNMENT
EXPENDITURES
NON DEPARTMENTAL
Personnel Services
Supplies
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
(-------- - - - - -- 2013 -2014
2011 -2012 2012 -2013 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
101 - 521700 Materials
1,827
TOTAL Supplies
1,827
City Support Services
2,800
101 - 532800 Special Events
59,128
101 - 532820 Community Programs
6,190
TOTAL City Support Services
65,318
Operations Support
5,625
101 - 534100 Advertising
39,435
101- 534120 Advertising - Billboards
5,994
TOTAL Operations Support
45,429
City Assistance
145,385
Professional Services
145,385
101 - 541300 Other Professional Services
0
101 - 541400 Auditor /Accounting Service
2,500
TOTAL Professional Services
2,500
Fund Charges /Transfers
23,500
101 - 548000 Transfer Out
0
101 - 548100 Interfund Transfer Out
142,626
101 - 548106 Transfer Out - Special Events
37,250
101 - 548614 Contribution -Park S Rec Fundt
20,000
TOTAL Fund Charges /Transfers
199,876
Maintenance Services
26,000
101 - 551100 Building Maintenance
0
TOTAL Maintenance Services
0
Operating Equipment
0
101 - 571500 Operating Equipment
29,338
101 - 571700 Improvements Under $5,000
14,605
101 - 571810 Event Banners
22,775
TOTAL Operating Equipment
66,718
PAGE
------------ )(-------- 2014 -2015 --
PROJECTED CITY ADMIN. ADO
YEAR END RECOMMENDED BU
0 2,000 0 2,000 2,500
0 2,000 0 2,000 2,500
61,760 59,128 59,128 59,128 55,500
16,000 7,659 0 10,000 6,000
77,760 66,787 59,128 69,128 61,500
35,093 31,841 11,188 33,500 53,500
10,614 16,000 9,593 14,000 16,000
45,708 47,841 20,781 47,500 69,500
8,885
2,825
0
2,825
2,825
2,800
2,800
2,800
2,800
3,000
11,685
5,625
2,800
5,625
5,825
0
148,000
0
148,000
0
157,517
145,385
121,154
145,385
66,405
61,226
118,222
118,222
114,691
28,000
20,000
23,500
23,500
23,500
32,000
238,743
435,107
262,876
431,576
126,405
0
26,632
23,462
26,000
0
0
26,632
23,462
26,000
0
24,417
12,368
1,000
13,000
0
2,091
10,000
2,664
10,000
10,000
23,687
33,000
5,002
25,567
27,000
50,195
55,368
8,666
48,567
37,000
287
8 -25 -2014 02:28 PM
C I T Y
O F S C H E R T Z
PAGE
PROPOSED
BUDGET WORKSHEET
314 -HOTEL TAX
AS OF:
JULY 31ST, 2014
GENERAL GOVERNMENT
EXPENDITURES
(-------- - - - - -- 2013 -2014 ----------
- - - - -H
-- - - - - -- 2014 -2015 --
2011 -2012
2012 -2013
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADO
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BU
Capital Outlay
101 - 581750 Civic Center Improvements
0
0
20,000
0
0
0
TOTAL Capital Outlay
0
0
20,000
0
0
0
TOTAL NON DEPARTMENTAL
381,667
424,091
659,360
377,712
630,396
302,730
TOTAL GENERAL GOVERNMENT
381,667
424,091
659,360
377,712
630,396
302,730
TOTAL EXPENDITURES
381,667
424,091
659,360
377,712
630,396
302,730
288
FUND: 317 PARK FUND
DESCRIPTION
The Parks Fund is a special fund designated to monitor and manage funds for
the management of the City of Schertz Urban Forest and capital improvements of
the City of Schertz Park System. The Fund is composed of parkland dedication
revenues. Revenues are derived from developer fees (in lieu of parkland
dedication), local citizen groups, state, local nonprofit neighborhood associations,
home owners associations (HOA's), regional non - profit grants, and donations.
Revenue
Fees $192,000 $129,000 $100,000
Miscellaneous 225 11 0
Total $192,225 $129,151 $100,000
Expenses
Non - Departmental
2012 -13
2013 -14
2014 -15
Budget
Actual
Estimate
Budget
Revenue
Fees $192,000 $129,000 $100,000
Miscellaneous 225 11 0
Total $192,225 $129,151 $100,000
Expenses
Non - Departmental
$189,650
$0
$0
Professional Services
545
0
0
Fund Charges /Transfers
138,884
0
0
Operating Equipment
10,049
0
0
Capital Outlay
0
40,000
60,000
Total
$339,128
$40,000
$60,000
PROGRAM JUSTIFICATION AND ANALYSIS
Revenue:
The revenue for FY 2014 -15 will decrease 22.5% from the FY 2013 -14 year end
estimates due to fewer known upcoming developments which would result in
parkland dedication fees.
Expenses
The FY 2014 -15 Budget will increase 50.0% from FY 2013 -14 year end
estimates. Projects planned for FY 2014 -15 include pavilions for the upcoming
Dog Park and for the skate park and for Crossvine park improvements including
a decomposed granite trail and two park benches.
289
7 -31 -2014 01:43 PM
317 -PARK FUND
FINANCIAL SUMMARY
REVENUE SUMMARY
Fees
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL
TOTAL GENERAL GOVERNMENT
PUBLIC ENVIRONMENT
PARKLAND DEDICATION
TREE MITIGATION
TOTAL PUBLIC ENVIRONMENT
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
(------ -- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
217,160 192,000 150,000 120,150 129,000 100,000
656 225 300 11 0 0
217,816 192,225 150,300 120,161 129,000 100,000
0
189,650
0
0
0
0
0
189,650
0
0
0
0
214,804
149,478
40,000
0
40,000
60,000
26,236
0
0
0
0
0
241,039
149,478
40,000
0
40,000
60,000
241,039
339,128
40,000
0
40,000
60,000
( 23,223) (
146,903)
110,300
120,161
89,000
40,000
290
7 -31 -2014 01:43 PM
C I T Y
O F S C H E R T Z
PAGE
PROPOSED
BUDGET WORKSHEET
317 -PARK FUND
AS OF:
JULY 31ST, 2014
REVENUES
( -------------- 2013 -2014 ---------------
-------- 2014 -2015 --
2011 -2012
2012 -2013
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADO
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BU
Fees
000 - 458800 Parkland Dedication
148,025
192,000
150,000
120,150
129,000
100,000
000 - 458900 Tree Mitigation
69,135
0
0
0
0
0
TOTAL Fees
217,160
192,000
150,000
120,150
129,000
100,000
Miscellaneous
000 - 491000 Interest Earned
49
34
0
10
0
0
000 - 491200 Investment Income
607
191
300
1
0
0
TOTAL Miscellaneous
656
225
300
11
0
0
TOTAL REVENUES
217,816
192,225
150,300
120,161
129,000
100,000
291
7 -31 -2014 01:43 PM
C I T Y
O F S C H E R T Z
PAGE
PROPOSED
BUDGET WORKSHEET
317 -PARK FUND
AS OF:
JULY 31ST, 2014
GENERAL GOVERNMENT
-
EXPENDITURES
(-------- - - - - -- 2013 -2014 ---------------
)(-------- 2014 -2015 --
2011 -2012 2012 -2013
CURRENT Y -T -D
PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL
BUDGET ACTUAL
YEAR END RECOMMENDED BU
NON DEPARTMENTAL
Supplies
City Support Services
Professional Services
Fund Charges /Transfers
101 - 548900 Developer Refund 0 189,650 0 0 0 0
TOTAL Fund Charges /Transfers 0 189,650 0 0 0 0
Maintenance Services
Operating Equipment
Capital Outlay
TOTAL NON DEPARTMENTAL 0 189,650 0 0 0 0
TOTAL GENERAL GOVERNMENT
0 189,650
292
0 0 0 0
7 -31 -2014 01:43 PM
317 -PARK FUND
PUBLIC ENVIRONMENT
EXPENDITURES
2011 -2012
ACTUAL
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
{-------- - - - - -- 2013 -2014
2012 -2013 CURRENT Y -T -D
ACTUAL BUDGET ACTUAL
PAGE
--------------- -------- 2014 -2015 --
PROJECTED CITY ADMIN. ADO
YEAR END RECOMMENDED BU
PARKLAND DEDICATION
Supplies
Utility Services
Professional Services
301 - 541300 Other Consl /prof Services
23,350
545
0
0 0
0
TOTAL Professional Services
23,350
545
0
0 0
0
Fund Charges /Transfers
301 - 548000 Transfer Out
100,000
138,884
0
0 0
0
TOTAL Fund Charges /Transfers
100,000
138,884
0
0 0
0
Maintenance Services
301 - 551710 Landscaping
136
0
0
0 0
0
TOTAL Maintenance Services
136
0
0
0 0
0
Operating Equipment
301 - 571000 Sign /Fixtures
26,013
10,049
0
0 0
0
301 - 571700 Improvements Under $5,000
41,889
0
0
0 0
0
TOTAL Operating Equipment
67,902
10,049
0
0 0
0
Capital Outlay
301 - 581700 Improvements Over $5,000
23,416
0
40,000
0 40,000
60,000
TOTAL Capital Outlay
23,416
0
40,000
0 40,000
60,000
TOTAL PARKLAND DEDICATION
214,804
149,478
40,000
0 40,000
60,000
293
7 -31 -2014 01:43 PM
C I T Y
O F S C H E R T Z
PAGE
PROPOSED
BUDGET WORKSHEET
317 -PARK FUND
AS OF:
JULY 31ST, 2014
PUBLIC ENVIRONMENT
EXPENDITURES
(-------- - - - - -- 2013 -2014
---------------
-------- 2014 -2015 --
2011 -2012
2012 -2013
CURRENT Y -T -D
PROJECTED
CITY ADMIN. ADO
ACTUAL
ACTUAL
BUDGET ACTUAL
YEAR END
RECOMMENDED BU
TREE MITIGATION
Supplies
Professional Services
Fund Charges /Transfers
Maintenance Services
302 - 551110 Trees
5,853
0
0
0 0
0
302 - 551710 Landscaping
483
0
0
0 0
0
TOTAL Maintenance Services
6,336
0
0
0 0
0
Operating Equipment
Capital Outlay
302 - 581700 Improvements Over $5,000
19,900
0
0
0 0
0
TOTAL Capital Outlay
19,900
0
0
0 0
0
TOTAL TREE MITIGATION
26,236
0
0
0 0
0
TOTAL PUBLIC ENVIRONMENT
241,039
149,478
40,000
0 40,000
60,000
TOTAL EXPENDITURES
241,039
339,128
40,000
0 40,000
60,000
294
FUND: 319 TREE MITIGATION
DESCRIPTION
Tree mitigation fund is a special fund that is derived from revenue from permits
for tree removal issued in connection with a building permit, subdivision plan, and
site plan. These funds are used to replace trees on City Parks, City owned
property, Public lands, and SCUCISD school property.
Revenue
Fees
2012 -13
2013 -14
2014 -15
Budget
Actual
Estimate
Budget
Revenue
Fees
$19,173
$227,758
$36,000
Fund Transfers
0
0
80,125
Miscellaneous
1,843
210
210
Total
$21,015
$227,968
$116,335
Expenses
Maintenance Services
$57,730
$45,000
$116,125
Capital Outlay
23,226
0
0
Total
$80,956
$45,000
$116,125
PROGRAM JUSTIFICATION AND ANALYSIS
Revenue
Revenue for FY 2014 -15 will decrease 50.0% from FY 2013 -14 year end
estimates with fewer fees expected to be collected. Offsetting this will be a
transfer from reserves to fund additional projects.
Expenses
The FY 2014 -15 Budget will increase 158.1 % from the FY 2013 -14 year end
estimates. Projects to be funded in FY 2014 -15 include trees for the soccer
complex, the baseball fields, E. Live Oak Road, and the Arroyo Verde Drainage
Project.
295
7 -31 -2014 04:20 PM C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
319 -TREE MITIGATION AS OF: JULY 31ST, 2014
FINANCIAL SUMMARY
REVENUE SUMMARY
Fees
Fund Transfers
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
PUBLIC ENVIRONMENT
(--------
- - - - --
2013 -2014 ---------------
)(
-- - - - - -- 2014 -2015 --
2011 -2012 2012 -2013
CURRENT
Y -T -D
PROJECTED
CITY ADMIN_ ADO
ACTUAL ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BU
0 19,173
35,000
227,758
227,758
36,000
0 0
0
0
0
80,125
0 1,843
104,525
140
210
210
0 21,015
139,525
227,897
227,968
116,335
TREE MITIGATION
0
80,956
139,525
39,956
45,000
116,125
TOTAL PUBLIC ENVIRONMENT
0
80,956
139,525
39,956
45,000
116,125
TOTAL EXPENDITURES
0
80,956
139,525
39,956
45,000
116,125
REVENUE OVER /(UNDER) EXPENDITURES
0 (
59,941)
0
187,941
182,968
210
296
7 -31 -2014 04:2.0 PM
319 -TREE MITIGATION
REVENUES
2011 -2012
ACTUAL
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
t-------- - - - - -- 2013
2012 -2013 CURRENT
ACTUAL BUDGET
-2014 ---------------
Y -T -D
ACTUAL
PAGE
-------- 2014 -2015 --
PROJECTED CITY ADMIN. ADO
YEAR END RECOMMENDED BU
Fees
000 - 458900 Tree Mitigation
0
19,173
35,000
227,758
227,758
36,000
TOTAL Fees
0
19,173
35,000
227,758
227,758
36,000
Fund Transfers
000 - 481000 Transfer In- Reserves
0
0
0
0
0
80,125
TOTAL Fund Transfers
0
0
0
0
0
80,125
Miscellaneous
000 - 491000 Interest Earned
0
26
50
79
90
90
000 - 491200 Investment Income
0
127
150
61
120
120
000 - 497000 Misc Income
0
1,690
0
0
0
0
000 - 499000 Transfer In
0
0
104,325
0
0
0
TOTAL Miscellaneous
0
1,843
104,525
140
210
210
TOTAL REVENUES
0
21,015
139,525
227,897
227,968
116,335
297
7 -31 -2014 04:20 PM C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
319 -TREE MITIGATION AS OF: JULY 31ST, 2014
PUBLIC ENVIRONMENT
EXPENDITURES (-------- - - - - -- 2013 -2014
2011 -2012 2012 -2013 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
PAGE
---------- )(-------- 2014 -2015 --
PROJECTED CITY ADMIN. ADO
YEAR END RECOMMENDED BU
TREE MITIGATION
0
80,956
139,525
39,956
45,000
116,125
Supplies
0
80,956
139,525
39,956
45,000
116,125 ,
Professional Services
0
80,956
139,525
39,956
45,000
116,125
Fund Charges /Transfers
Maintenance Services
302- 551110 Trees
0
33,430
90,125
0
18,793
92,125
302- 551710 Landscaping
0
24,300
49,400
39,956
26,207
24,000
TOTAL Maintenance Services
0
57,730
139,525
39,956
45,000
116,125
Operating Equipment
-
Capital Outlay
302 - 581800 Equipment Over $5,000
0
23,226
0
0
0
0
TOTAL Capital Outlay
0
23,226
0
0
0
0
TOTAL TREE MITIGATION
0
80,956
139,525
39,956
45,000
116,125
TOTAL PUBLIC ENVIRONMENT
0
80,956
139,525
39,956
45,000
116,125 ,
TOTAL EXPENDITURES
0
80,956
139,525
39,956
45,000
116,125
298
all 010W06916iIi no] M,all d2010i ij
DESCRIPTION
The purpose of the Library Advisory Board is to provide citizen input to the City of
Schertz on Library policy and operation and to raise community awareness of the
library and its services. The Library Advisory Board oversees various fund-
raising activities including the operation of the Read Before Bookstore, paper
recycling and book consignment sales with all proceeds providing supplementary
funding for library materials, programs, projects and building enhancements.
Revenue
Fees $20,772 $20,546 $21,000
Fund Transfers 0 10,000 10,000
Miscellaneous 1,825 1,960 2,060
Total $22,597 $32,506 $33,060
Expenses
Supplies
2012 -13
2013 -14
2014 -15
Budget
Actual
Estimate
Budget
Revenue
Fees $20,772 $20,546 $21,000
Fund Transfers 0 10,000 10,000
Miscellaneous 1,825 1,960 2,060
Total $22,597 $32,506 $33,060
Expenses
Supplies
$2,787
$2,400
$1,000
City Support Services
6,461
12,000
12,000
Operating Equipment
1,198
18,000
17,000
Total
$10,446
$32,400
$30,000
PROGRAM JUSTIFICATION AND ANALYSIS
Revenues
Revenues for FY 2014 -15 are expected to increase 1.7% FY 2013 -14 from year
end estimates through additional book sales.
Expenses
The FY 2014 -15 Budget will decrease 7.4% from FY 2013 -14 year end estimates
due to a reduction in operating equipment.
299
7 -31 -2014 01:45 PM C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
609 - LIBRARY BOARD AS OF: JULY 31ST, 2014
FINANCIAL SUMMARY
(-------- - - - - -- 2013 -2014 --------------- )( -------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
REVENUE SUMMARY
Fees
21,515
20,772
21,200
18,528
20,546
21,000
Fund Transfers
0
0
10,000
0
10,000
10,000
Miscellaneous
1,134
1,825
4,060
89
1,960
2,060
TOTAL REVENUES
22,649
22,597
35,260
18,616
32,506
33,060
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL
17,480
10,446
34,500
11,995
32,400
30,000
TOTAL GENERAL GOVERNMENT
17,480
10,446
34,500
11,995
32,400
30,000
TOTAL EXPENDITURES
17,480
10,446
34,500
11,995
32,400
30,000
REVENUE OVER /(UNDER) EXPENDITURES
5,168
12,151
760
6,621
106
3,060
300
7 -31 -2014 01:45 PM
609 - LIBRARY BOARD
REVENUES
2011 -2012
ACTUAL,
Fees
20,000
000 - 458100 Sale of Merchandise
20,476
000 - 458200 Sale of Recyclying Material
1,038
TOTAL Fees
21,515
Fund Transfers
0
000 - 481000 Transfer In - Reserves
0
TOTAL Fund Transfers
0
Miscellaneous
0
000 - 491000 Interest Earned
4
000 - 491200 Investment Income
80
000 - 493000 Donations
1,050
TOTAL Miscellaneous
1,134
TOTAL REVENUES 22,649
C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
(-------- - - - - -- 2013 -2014 ---------- - - - - -H -- - - - - -- 2014 -2015 --
2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
19,807
20,000
17,982
20,000
21,000
965
1,200
546
546
0
20,772
21,200
18,528
20,546
21,000
0
10,000
0
10,000
10,000
0
10,000
0
10,000
10,000
10
10
9
10
10
51
50
29
50
50
1,764
4,000
51
1,900
2,000
1,825
4,060
89
1,960
2,060
22,597
35,260
18,616
32,506
33,060
301
7 -31 -2014 01:45 PM
609 - LIBRARY BOARD
GENERAL GOVERNMENT
EXPENDITURES
NON DEPARTMENTAL
Supplies
101 - 521000 Operating Supplies
TOTAL Supplies
City Support Services
101 - 532800 Special Events
TOTAL City Support Services
City Assistance
101 - 537300 Contributions
TOTAL City Assistance
Operating Equipment
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
PAGE
(-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
3,526
2,787
2,500
209
2,400
1,000
3,526
2,787
2,500
209
2,400
1,000
6,895
6,461
12,000
5,437
12,000
12,000
6,895
6,461
12,000
5,437
12,000
12,000
0
0
1,000
0
0
0
0
0
1;000
0
0
0
101 - 571000 Furniture 6 Fixtures 0
101 - 571400 Library Materials 1,310
101 - 571500 Improvement Under $5,000 0
TOTAL Operating Equipment 1,310
Capital Outlay
101 - 581500 Improvements over $5,000 5,750
TOTAL Capital Outlay 5,750
0
1,000
0
0
1,000
1,198
8,000
0
8,000
10,000
0
10,000
6,350
10,000
6,000
1,198
19,000
6,350
18,000
17,000
0
0
0
0
0
0
0
0
0
0
TOTAL NON DEPARTMENTAL
17,480
10,446
34,500
11,995
32,400
30,000
TOTAL GENERAL GOVERNMENT
17,480
10,446
34,500
11,995
32,400
30,000
TOTAL EXPENDITURES
17,480
10,446
34,500
11,995
32,400
30,000
302
FUND: 615 HISTORICAL COMMITTEE
MISSION STATEMENT
To gather, preserve, and make available to the public historical information
regarding people, places, and events that have contributed to the development of
the City of Schertz.
DESCRIPTION
This fund is funded from the Special Events Fund by a transfer. The Historical
Committee reviews locations for possible historic value and distributes books
about the history of Schertz.
Revenue
Fees $168 $3,100 $11,100
Fund Transfers 732 2,850 10,850
Total $899 $3,100 $11,100
Expenses
Supplies
2012 -13
2013 -14
2014 -15
Budget
I Actual
Estimate
Budget
Revenue
Fees $168 $3,100 $11,100
Fund Transfers 732 2,850 10,850
Total $899 $3,100 $11,100
Expenses
Supplies
$677
$750
$1,500
Operations Support
222
250
1,000
Staff Support
0
500
7,150
Professional Services
0
1,308
1,450
Operating Equipment
0
200
0
Total
$899
$3,008
$11,100
PROGRAM JUSTIFICATION AND ANALYSIS
Revenues
Revenues for FY 2014 -15 increase 258.1 % from the FY 2013 -14 year end
estimates. This increase comes from additional funding for the committee from
the Special Events Fund.
Expenses
The FY 2014 -15 Budget increases 269.0% from the FY 2013 -14 year end
estimates. This increase is to provide additional funding for training for all
committee members.
303
7 -31 -2014 01:45 PM C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
615 - HISTORICAL COMMITTEE AS OF: JULY 31ST, 2014
FINANCIAL SUMMARY
REVENUE SUMMARY
Fees
Fund Transfers
TOTAL REVENUES
EXPENDITURE SUMMARY
CULTURAL
HISTORICAL COMMITTEE
TOTAL CULTURAL
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
(-------- - - - - -- 2013 -2014 --------------- )( -- - - - - -- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
391 168 500 157 250 250
2,385 732 5,150 0 2,850 10,850
2,776 899 5,650 157 3,100 11,100
3,149
899
5,650
1,891
3,008
11,100
3,149
899
5,650
1,891
3,008
11,100
3,149
899
5,650
1,891
3,008
11,100
( 373)
0
0 (
1,735)
92
0
304
7 -31 -2014 01:45 PM C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
615 - HISTORICAL COMMITTEE AS OF: JULY 31ST, 2014
REVENUES
(-------- - - - - -- 2013 -2014
2011 -2012 2012 -2013 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
--- - - - - -- )(-- - - - - -- 2014 -2015 --
PROJECTED CITY ADMIN. ADO
YEAR END RECOMMENDED BU
Fees
000 - 458100 Sale of Merchandise
391
168
500
157
250
250
TOTAL Fees
391
168
500
157
250
250
Fund Transfers
000 - 486106 Transfer In- Special Events
2,385
732
5,150
0
2,850
10,850
TOTAL Fund Transfers
2,385
732
5,150
0
2,850
10,850
Miscellaneous
TOTAL REVENUES 2,776 899 5,650 157 3,100 11,100
305
7 -31 -2014 01:45 PM
615 - HISTORICAL COMMITTEE
CULTURAL
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
(-------- - - - - -- 2013 -2014
2011 -2012 2012 -2013 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
PAGE
---------- )(-------- 2014 -2015
PROJECTED CITY ADMIN. ADO
YEAR END RECOMMENDED BU
HISTORICAL COMMITTEE
3,149
899
5,650
1,891
3,008
11,100
Supplies
3,149
899
5,650
1,891
3,008
11,100
609 - 521000 Operating Supplies
1,002
677
2,000
111
750
1,500
TOTAL Supplies
1,002
677
2,000
111
750
1,500
Operations Support
609 - 534200 Printing & Binding
1,645
222
1,000
217
250
1,000
TOTAL Operations Support
1,645
222
1,000
217
250
1,000
Staff Support
609 - 535200 Awards
0
0
150
56
500
1,000
609 - 535300 Memberships
0
0
150
0
0
150
609 - 535500 Training /Travel
0
0
1,000
0
0
6,000
TOTAL Staff Support
0
0
1,300
56
500
7,150
Professional Services
609 - 541300 Other Consl /Prof Services
0
0
1,350
1,318
1,308
1,450
TOTAL Professional Services
0
0
1,350
1,318
1,308
1,450
Operating Equipment
609 - 571000 Furniture & Fixtures
502
0
0
190
200
0
TOTAL Operating Equipment
502
0
0
190
200
0
TOTAL HISTORICAL COMMITTEE
3,149
899
5,650
1,891
3,008
11,100
TOTAL CULTURAL
3,149
899
5,650
1,891
3,008
11,100
TOTAL EXPENDITURES
3,149
899
5,650
1,891
3,008
11,100
306
FUND: 616 PARKS & RECREATION
FOUNDATION
MISSION STATEMENT
The Schertz Parks and Recreation Foundation, in partnership with the City of
Schertz, raises funds, fosters partnerships, and advocates in support of specific
projects and activities that improve and benefit our City parks; providing
recreation and educational experiences to all. Funds raised by quality of life
events hosted by the Foundation; the 4t" of July Jubilee and Schertz Fest, are
used to improve city parks as well as provide for the cost of hosting future
events. Both events include music, vendors, carnival, and a BBQ Cook -off.
Revenue
Fees $176,776 $248,198 $246,500
Fund Transfers 20,000 23,500 23,500
Miscellaneous 27,108 33,823 34,850
Total $223,884 $305,521 $304,850
Expenses
Non Departmental
2012 -13
2013 -14
2014 -15
Budget
Actual
Estimate
Budget
Revenue
Fees $176,776 $248,198 $246,500
Fund Transfers 20,000 23,500 23,500
Miscellaneous 27,108 33,823 34,850
Total $223,884 $305,521 $304,850
Expenses
Non Departmental
$43,916
$37,839
$33,500
4t" of July Jubilee
99,099
93,213
124,200
Schertz Fest
76,814
102,378
140,200
Total
$219,829
$233,430
$297,900
PROGRAM JUSTIFICATION AND ANALYSIS
Revenues
Revenues for FY 2014 -15 are expected to remain at the same levels as FY
2013 -14.
Expenses
The FY 2014 -15 Budget will increase 27.6% from FY 2013 -14 year end
estimates in order to grow the events and provide improvements to parks in
Schertz.
307
7 -31 -2014 01:45 PM C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
616 -PARKS 6 RECREATION FNDA AS OF: JULY 31ST, 2014
FINANCIAL SUMMARY
REVENUE SUMMARY
Fees
Fund Transfers
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL
(--------
- - - - --
2013 -2014 ---------------
)(--------
2014 -2015 --
2011 -2012
2012 -2013
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADO
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMAENDED BU
4th OF JULY JUBILEE
100,466
99,099
124,696
176,776
238,000
91,662
248,198
246,500
20,000
20,000
23,500
23,500
23,500
23,500
101,061
27,108
32,350
14,915
33,823
34,850
245,758
223,884
293,850
130,077
305,521
304,850
NON DEPARTMENTAL
16,013
43,916
20,700
8,039
37,839
33,500
TOTAL GENERAL GOVERNMENT
16,013
43,916
20,700
8,039
37,839
33,500
CULTURAL
4th OF JULY JUBILEE
100,466
99,099
135,850
84,535
93,213
124,200
SCHERTZ FEST
42,530
76,814
118,700
11,341
102,378
140,200
TOTAL CULTURAL
142,996
175,913
254,550
95,877
195,591
264,400
TOTAL EXPENDITURES
159,008
219,829
275,250
103,916
233,430
297,900
REVENUE OVER /(UNDER) EXPENDITURES
86,750
4,055
18,600
26,161
72,091
6,950
308
7 -31 -2014 01:45 PM
616 -PARKS 6 RECREATION FNDA
REVENUES
2011 -2012
ACTUAL
Fees
100,000
000 - 450001 Sales - Schertz Pest
410
000 - 450002 Sales - Schertz Pest Raffle
883
000 - 450006 Sales -July Jubilee
110,728
000- 450007 Sales -July Jubilee Raffle
0
000 - 450101 Fees - Schertz Pest BBQ Entry
7,670
000 - 450102 Fees - Informational Booths -Fes
325
000 - 450111 Fees - Jubilee BBQ Entry
1,775
000 - 450112 Fees - Informational Booths -4th
0
000 - 450113 Fees - Jubilee Parade Entry
100
000 - 450150 Fees Soccer Leagues
2,805
000 - 450152 Fees -BVYA
0
TOTAL Fees
124,696
Fund Transfers
450
000 - 486314 Contribution - Hotel /Motel
20,000
TOTAL Fund Transfers
20,000
Miscellaneous
2,290
000- 491000 Interest Earned
39
000 - 493000 Donations -Parks Foundation
6,000
000 - 493001 Donations - Schertz Pest
5,128
000 - 493002 Donations - Schertz Pest BBQ
7,000
000 - 493010 Donations -4th of July Jubilee
9,300
000 - 493011 Donations - Jubilee BBQ
1,002
000 - 497000 Misc Income- Foundation
72,200
000 - 497001 Misc Income - Jubilee ATM
0
000 - 497002 Misc Income - Schertz Pest ATM
0
000 - 497604 Misc Income - Jubilee
393
000 - 497617 Misc Income - Schertz Pest
0
TOTAL Miscellaneous
101,061
TOTAL REVENUES 245,758
C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
(-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
47,211
100,000
0
120,000
100,000
1,394
2,000
0
2,200
2,000
106,528
120,000
84,285
106,528
120,000
972
0
841
972
1,000
11,338
8,000
3,345
5,900
13,000
2,325
1,000
450
5,000
2,000
2,290
1,500
2,341
2,290
2,000
450
1,000
250
430
1,000
25
500
150
635
500
4,243
3,000
0
4,243
4,000
0
1,000
0
0
1,000
176,776
238,000
91,662
248,198
246,500
20,000
23,500
23,500
23,500
23,500
201000
23,500
23,500
23,500
23,500
37
50
25
40
50
0
6,000
0
0
1,000
3,500
7,000
0
7,740
7,000
7,000
8,000
0
10,000
8,000
12,500
10,000
12,500
12,500
14,000
1,000
1,000
0
1,000
1,000
10
100
112
50
100
99
0
0
375
100
26
0
0
145
100
1,873
100
2,178
1,873
2,000
1,064
100
100
100
1,500
27,108
32,350
14,915
33,823
34,850
223,884
293,850
130,077
305,521
304,850
309
7 -31 -2014 01:45 PM
616 -PARKS 6 RECREATION FNDA
GENERAL GOVERNMENT
EXPENDITURES
NON DEPARTMENTAL
Supplies
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
PAGE
(-------- - - - - -- 2013 -2014 ---------- - - - - -H -- - - - - -- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
101 - 521000 Operating Supplies
236
2,045
500
352
11729
1,000
101 - 521600 Equip Maint Supplies
0
259
50
96
259
100
TOTAL Supplies
236
2,304
550
448
1,988
1,100
City Support Services
101 - 532900 Contingencies
0
0
100
0
0
0
TOTAL City Support Services
0
0
100
0
0
0
Operations Support
744
669
800
869
669
1,000
101- 534000 Postage
0
20
100
16
14
100
101 - 534100 Advertising
0
3,904
0
0
750
2,000
101 - 534999 Misc Expense- Administrative
260
164
200
73
835
200
TOTAL Operations Support
260
4,087
300
89
1,599
2,300
Staff Support
101 - 535100 Uniforms 417 671 300 108 671 300
101 - 535510 Meeting Expenses 159 286 150 154 150 200
TOTAL Staff Support 575 957 450 262 821 500
City Assistance
101 - 537901 Minor Events
499
15
100
436
15
200
101 - 537902 Appreciation Luncheon
1,200
0
1,200
0
1,200
1,200
TOTAL City Assistance
1,699
15
1,300
436
1,215
1,400
Professional Services
101 - 541300 Professional Services
0
2,193
700
0
1,813
700
101 - 541400 Accounting Services
1,150
3,875
4,000
2,400
3,875
3,000
101 - 541960 Insurance Svcs - Administrative
744
669
800
869
669
1,000
TOTAL Professional Services
1,894
6,937
5,500
3,269
6,557
4,700
Fund Charges /Transfers
Maintenance Services
101 - 551100 Building Maintenance
697
255
500
160
100
500
TOTAL Maintenance Services
697
255
500
160
100
500
Operating Equipment
101 - 571500 Operating Equipment
8,571
17,870
8,000
1,520
16,040
8,000
101 - 571900 Improvement To Parks
2,080
11,490
4,000
1,856
9,519
15,000
TOTAL Operating Equipment
10,651
29,361
12,000
3,376
25,559
23,000
310
7 -31 -2014 01:45 PM C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
616 -PARKS 6 RECREATION FNDA AS OF: JULY 31ST, 2014
GENERAL GOVERNMENT
EXPENDITURES (-------- - - - - -- 2013 -2014 ---------- - - - - -H -- - - - - -- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
Capital Outlay
TOTAL NON DEPARTMENTAL 16,013 43,916 20,700 8,039 37,839 33,.500
TOTAL GENERAL GOVERNMENT 16,013 43,916 20,700 8,039 37,839 33,500
311
7 -31 -2014 01:45 PM
616 -PARKS & RECREATION FNDA
CULTURAL
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
PAGE
(-------- - - - - -- 2013 -2014 --------------- H-- - - - - -- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
4th OF JULY JUBILEE
Utility Services
604 - 533500 Fuel
0
0
1,000
0
0
500
TOTAL Utility Services
0
0
1,000
0
0
500
Operations Support
604 - 534000 Postage
70
5
100
0
0
100
604 - 534100 Advertising
361
0
1,000
0
0
1,000
604 - 534110 Tickets
329
224
350
260
224
350
604- 534900 Awards & Prizes
2,063
1,962
2,000
0
1,414
2,000
604 - 534902 Parade Candy
282
369
300
0
300
300
604- 534905 Permits & Licenses
231
231
400
231
231
250
604- 534910 Beer -Wine- Beverage Costs
2,979
3,211
3,500
3,015
3,211
3,500
604 - 534915 Ice Costs
600
690
1,000
713
690
1,000
604 - 534999 Misc Expense
736
1,261
1,000
1,443
769
1,000
TOTAL Operations Support
7,652
7,953
9,650
5,662
6,839
9,500
City Assistance
Professional Services
604 - 541300 Professional Services
360
450
1,500
600
450
1,000
604- 541910 Fireworks
7,750
12,500
12,500
12,500
6,250
12,500
604 - 541920 Entertainment Services
3,700
2,500
15,000
3,825
2,500
5,000
604- 541922 Stage & Lighting
5,015
5,015
6,500
5,015
5,015
6,500
604 - 541930 Security Services
3,088
3,638
6,000
0
3,638
6,000
604- 541931 Fencing
0
0
500
0
677
0
604 - 541932 Medical Standby Services
1,000
1,000
1,000
1,000
1,000
1,000
604- 541933 Fire Standby Service
375
0
1,000
0
800
11000
604 - 541934 Judging Services
0
0
500
0
0
500
604 - 541936 ATM Services
0
0
200
0
0
200
604 - 541940 Vendor Expense
25,139
29,496
30,000
23,954
29,496
30,000
604 - 541945 BBQ Expense
0
0
0
2,457
0
0
604- 541950 Carnival Expense
42,903
34,033
45,000
24,087
34,033
45,000
604 - 541960 Insurance Costs
2,675
1,705
2,500
3,696
1,705
2,500
604- 541971 Portable Toilets
810
810
1,000
884
810
1,000
TOTAL Professional Services
92,814
91,146
123,200
78,018
86,374
112,200
Rental /Leasing
604 - 561100 Rental Equipment
0
0
2,000
855
0
2,000
TOTAL Rental /Leasing
0
0
2,000
855
0
2,000
TOTAL 4th OF JULY JUBILEE 100,466 99,099 135,850 84,535 93,213 124,200
312
7 -31 -2014 01:45 PM
616 -PARKS & RECREATION FNDA
CULTURAL
EXPENDITURES
SCHERTZ FEST
Utility Services
617- 533500 Fuel
TOTAL Utility Services -
Operations Support
617- 534000 Postage
617 - 534100 Advertising
617 - 534110 Tickets
617- 534900 Awards & Prizes
617- 534901 Awards & Prizes - Raffle
617 - 534905 Permits & Licenses
617 - 534910 Beer - Wine - Beverage Costs
617 - 534915 Ice Costs
617 - 534999 Misc Expense
TOTAL Operations Support
City Assistance
617- 537900 Participating Organizations
TOTAL City Assistance
Professional Services
617- 541300 Professional Services
617 - 541920 Entertainment Services
617 - 541921 Catering /Bar Service
617 - 541922 Stage & Lighting
617- 541930 Security Services
617 - 541932 Medical Standby Services
617- 541933 Fire Standby Service
617 - .541934 Judging Services
617 - 541936 ATM Services
617- 541940 Vendor Expense
617- 541945 BBQ Expense
617 - 541950 Carnival Expense
617- 541960 Insurance Costs
617 - 541970 Sanitation Costs
617- 541971 Portable Toilets
TOTAL Professional Services
Rental /Leasing
617 - 561100 Rental Equipment
TOTAL Rental /Leasing
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
(-------- - - - - -- 2013 -2014
2011 -2012 2012 -2013 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
0
195
1,000
0
195
1,000
0
46
100
6,640
9,597
7,000
329
295
350
6,852
10,220
7,000
0
1,748
0
251
231
300
0
3,821
3,000
0
1,315
500
89
1,605
1,000
14,161
28,877
19,250
PAGE
----- - - - - -H -- - - - - -- 2014 -2015 --
PROJECTED CITY ADMIN. ADO
YEAR END RECOMMENDED BU
0
195
500
0
195
500
0
100
100
814
5,557
10,000
0
250
350
0
6,175
12,000
500
1,038
2,000
0
235
300
0
2,700
3,000
0
450
1,500
698
1,275
1,000
2,012
17,780
30,250
0
0
250
0
250
250
0
0
250
0
250
250
0
0
1,000
0
1,040
1,000
17,940
18,540
20,000
0
15,750
20,000
776
15
2,500
0
1,900
2,000
0
0
6,500
0
6,500
6,500
3,413
0
3,500
3,500
3,225
3,500
0
1,000
1,,000
1,000
1,000
1,000
0
0
1,000
0
1,000
0
737
399
500
0
0
1,000
0
99
200
0
100
200
3,634
14,997
10,000
61
4,239
20,000
114
2,460
3,000
147
1,624
3,000
0
6,704
45,000
0
45,000
45,000
0
1,705
0
3,696
1,705
2,000
0
720
1,000
0
720
1,000
0
0
1,000
675
350
1,000
26,614
46,639
96,200
9,079
84,153
107,200
1,755
1,103
2,000
250
0
2,000
1,755
1,103
2,000
250
0
2,000
TOTAL SCHERTZ FEST 42,530 76,814 118,700 11,341 102,378 140,200
TOTAL CULTURAL 142,996 175,913 254,550 95,877 195,591 264,400
313
7 -31 -2014 01:45 PM
616 -PARKS S RECREATION FNDA
CULTURAL
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2014
PAGE
(-------- - - - - -- 2013 -2014 --------------- )(-------- 2014 -2015 --
2011 -2012 2012 -2013 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
TOTAL EXPENDITURES 159,008 219,829 275,250 103,916 233,430 297,900
314
Glossary
Account A designation assigned to an accounting entry where a running
total of all entries is kept. It is a grouping of assets, liabilities,
reserves, retained earnings, revenues, or expenses.
Accounting Standards The generally accepted accounting principles (GAAP) set by
the Governmental Accounting Standards Board (GASB) that
guide the recording and reporting of financial information.
Accounts Payable A short term liability (less than one year) showing the amounts
currently owed for goods and services received by the City.
Accounts Receivable A short term asset (less than one year) showing the amount
currently due to the City for goods and services provided.
Accrual Accounting An accounting method in which revenues and expenses are
recorded at the time they occur, rather than when cash is
traded hands. Used for financial reports
Ad Valorem Taxes Commonly referred to as property taxes. The charges levied on
all real and certain personal property according to the
property's assessed value and the tax rate. Used to support the
General Fund and pay general obligation debt.
Adopted Budget The budget as approved by the City Council. It sets the legal
spending limits and funding sources for the fiscal year.
Assessed Value A value set upon real estate or other property as a basis for
levying property taxes. For the City of Schertz, the Appraisal
Districts of Bexar, Comal, and Guadalupe Counties are
responsible for assessing property values.
Asset Resources of the City that cover liability obligations.
Bad Debt Expense This expense is used to recognize the City's estimated amount
of uncollectable revenue.
Balanced Budget A budget where current revenues meet or exceed current
expenses resulting in a positive fund balance at the end of the
fiscal year.
Bond Are a long term debt issued by the City to pay for large capital
projects such as buildings, streets, and water /sewer system
improvements.
Budget Calendar The schedule of key dates used as a guide to complete various
steps of the budget preparation and adoption processes.
315
Glossary
Capital Improvements
Capital Outlay
Cash
Cash Basis
Certificates of Obligation
Expenditures for the construction, purchase, or renovation of
City facilities or property.
Purchase of property or equipment greater than $5,000 which
will be added to the City's fixed assets.
Currency on hand with the bank.
An accounting method that recognizes revenues and expenses
when cash enters or leaves the bank instead of when services
are provided.
Tax supported bonds similar to general obligation bonds and
can be issued after meeting strict publication requirements and
council approval.
Charter
A document that establishes the city's governmental structure
and provides distribution of powers and duties. In order to be
implemented or changed it must be approved with a vote by
the people
City Council
The elected governing body of the City, consisting of the Mayor
and five (5) council members acting as the legislative and
policy- making bod of the City.
CRM
Client Resource Management - a type of software for tracking
dates, events, and clients.
Debt Service
Payments on debt made up of principle and interest following a
set schedule.
Delinquent Taxes
Property taxes remaining unpaid after the due date. Delinquent
taxes incur penalties and interest at rates specified by law.
Department
A functional group of the City with related activities aimed at
accomplishing a major City service or program.
Depreciation
In accounting, this is a noncash expense that reduces the value
of a capital asset over its expected useful life.
Effective Tax Rate
The rate that would produce the same amount of property
taxes from the properties on the previous year's tax rolls.
Enterprise Fund
See Proprietary Fund.
Expenditure Any payment made by the City.
316
Glossary
Expense Any reduction in Fund Balance.
Fiscal Year The time period designated by the City signifying the beginning
and ending period for recording the financial transactions of the
City. The City of Schertz' fiscal year begins each October 1 st
and ends the following September 30th.
Fixed Assets
Assets of a long -term character which are intended to be held
or used, such as land, buildings, machinery, furniture, and
equipment.
FTE
Full Time Equivalent (FTE) is a measure of employment of a
position based on the total hours worked in a week versus the
expected 40 hours of a full time employee.
Fund
A fiscal and accounting entity established to record receipt and
disbursement of income from sources set aside to support
specific activities or to attain certain objectives. Each fund is
treated as a distinct fiscal entity where assets equal liabilities
plus fund balances.
Fund Balance
The difference between fund assets and fund liabilities of
governmental and trust funds.
Fund Equity
The difference between assets and liabilities of any fund.
General Fund
The major fund in most governmental entities. It contains many
activities associated with municipal government, such as police
and fire rescue, libraries, parks and recreation.
General Obligation Bonds
A municipal bond backed by property taxes
Goals Department /Division objectives intended to be accomplished or
begun within the coming fiscal year.
Governmental Fund Funds, or specific groups of revenues and expenses, including
the General Fund, Special Revenue Funds, Capital Project
Funds, and Debt Service Funds.
Home Rule City Cities which have over 5,000 in population and have adopted
home rule charters.
I &S Interest and Sinking - The portion of the property tax that goes
to pay debt issued by the City
Interest & Sinking Fund See Debt Service Fund.
317
Glossary
Interfund Transfers Transfer made from one City fund to another City Fund for the
purpose of reimbursement of expenditures, general and
administrative services, payments -in -lieu of taxes, or debt
service.
Intergovernmental Revenues Revenues from other governments in the form of grants,
entitlements, shared revenues, or payments -in -lieu of taxes.
Service contracts?
Liability Debt or other legal obligations arising out of transactions in the
past that must be liquidated, renewed, or refunded at some
future date. The term does not include encumbrances.
LUE's Living Unit Equivalent, the amount of water in gallons per year
that an average household would produce
M &O Acronym for "maintenance and operations ". (1) The recurring
costs associated with a department or activity; (2) the portion of
the tax rate that is applied to the General Fund.
Mission The basic purpose of a department/division - the reason for its
existence.
Mixed Beverage Tax A tax imposed on the gross receipts of a licensee for the sale,
preparation, or serving of mixed beverages.
Modified Accrual basis Method of governmental accounting recognizes revenues when
they are measurable and available and expenditures when
goods or services are received with the exception of principal
and interest on long term debt.
Operating Budget Plans of current expenditures and the proposed means of
financing them. The annual operating budget is the primary
means by which most of the financing activities of the City are
controlled.
Operating Expenses Proprietary Fund expenses related directly to the Fund's
primary activity.
Ordinance A formal legislative enactment by City Council.
Payment -in -lieu of Taxes A payment made to the City in lieu of taxes. These payments
are generally made by tax exempt entities for which the City
provides specific services. For example, the City's Water &
Sewer Fund provides this payment to the City's General Fund
because of the Water & Sewer Fund's exemption from property
taxation.
318
Glossary
Proprietary Fund Also referred to as Enterprise Fund. A governmental
accounting fund in which services are provided, such as water
and sewer service, are financed and operated similarly to those
in a private business. The intent is that the costs of providing
these services be recovered through user charges.
Resolution A special or temporary order of the City Council. Requires less
formality than an ordinance.
Retained Earnings An equity account reflecting the accumulated earnings of a
proprietary fund.
Revenue Bonds Bonds whose principal and interest are payable exclusively
from earnings of a proprietary fund.
Special Revenue Fund Accounts for the proceeds of specific revenue sources that are
legally restricted to expenditure for specified purposes.
Tax Base
The total net taxable value after exemptions of all real and
personal property in the City.
Tax Levy
The result of multiplying the ad valorem property tax rate per
one hundred dollars times the tax base.
Tax Rate
The rate applied to all taxable property to general revenue. The
City's tax rate is comprised of two components; the debt
service rate, and the maintenance and operations (M &O) rate.
Tax Roll
The official list showing the amount of taxes levied against
each taxpayer or property. See also Tax Base.
Taxes
Compulsory charges levied by a government to finance
services performed for a common benefit.
TMRS The Texas Municipal Retirement System provides retirement
plans to its member cities. Each city selects its own plan and its
contributions are computed on each individual city's plan and
actuarial information.
Transmittal Letter A general discussion and overview of the proposed budget as
presented in writing by the City Manager to the City Council
Unencumbered Balance The amount of an appropriation that is not expended or
encumbered. It is essentially the amount of money still
available for future purchases.
319
Glossary
User Charges The payment of a fee for direct receipt of a public service by
the party who benefits from the service.
Utility Fund See Proprietary Fund.
Vision The desired optiumum state or ultimate goal of the City or
Department.
320
Agenda No. 6
CITY COUNCIL MEMORANDUM
City Council Meeting: September 2, 2014
Department:
Subject:
BACKGROUND
Finance
Second Reading Ordinance No. 14 -T -43-
FY 2014 -15 Tax Rate
In accordance with Chapter 26 of the Texas Tax Code the City Council must hold two (2) public
hearings on a proposed tax rate.
At the August 5th, 2014 regular session the City Council, by record vote, established a proposed
preliminary maximum tax rate of $0.4974 per $100 of value. The proposed rate is not subject to
rollback.
The first required public hearing was conducted at the August 19th regular session and the
second required public hearing was conducted at the August 26th regular session.
FISCAL IMPACT
The Property Tax Rate is $0.4974 per $100 valuation. The M &O portion of the tax rate will
increase to $0.3164 per $100 valuation. The I &S portion will decrease to $0.1810.
RECOMMENDATION
Staff recommends that the City Council approve Ordinance No. 14 -T -43 approving the Fiscal
Year 2014 -15 Proposed Tax Rate on the second and final reading. The motion is "I move that
property taxes be increased by the adoption of a tax rate of $0.4974, which is effectively a 2.4%
increase in the tax rate."
ATTACHMENT
Ordinance No. 14 -T -43
ORDINANCE NO. 14 -T -43
AN ORDINANCE APPROVING THE APPRAISAL ROLL; SETTING
THE TAX RATE; LEVYING AND ASSESSING GENERAL AND
SPECIAL AD VALOREM TAXES FOR THE USE AND SUPPORT OF
THE MUNICIPAL GOVERNMENT OF THE CITY OF SCHERTZ,
TEXAS; APPORTIONING THE LEVIES FOR SPECIFIC PURPOSES;
PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City Manager of the City of Schertz submitted a tax rate proposal to the
City Council prior to the beginning of the fiscal year, and in said tax rate proposal set forth
the estimated necessary tax rate required to provide adequate revenues for the general use
and support of the Municipal Government of the City of Schertz Texas; and
WHEREAS, the City Council finds that all provisions pertaining to the adoption of an ad
valorem tax rate have been in all things complied with; and
WHEREAS, a Public hearing was held by the City Council of the City of Schertz on the 19th
day of August, 2014 and a second Public Hearing was held on the 26th day of August 2014;
and
WHEREAS, after a full and final consideration, the City Council is of the opinion that the
tax rate and ad valorem tax appraisal roll should be approved and adopted; and
WHEREAS, the taxes have been levied in accordance with the adopted 2014 -15 budget as
required by state law;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF SCHERTZ, TEXAS, THAT:
SECTION 1.
The ad valorem tax appraisal roll and effective tax rate information as presented by the tax
assessor for the tax year 2014, be and is hereby in all things approved and adopted.
SECTION 2.
This tax rate will raise more taxes for Maintenance and Operations than last year's tax rate.
SECTION 3.
This tax rate will raise taxes for Maintenance and Operations on the average Home by
approximately $46.
SECTION 4.
There is hereby levied and assessed and there shall be collected for the tax year 2014 for the
general use and support of the Municipal Government of the City of Schertz, Texas a total ad
valorem tax of Forty -Nine Seventy -Four Cents ($0.4974) on each One Hundred Dollars
($100.00) of valuation of property — real and personal — within the corporate limits of the
City of Schertz, Texas, subject to taxation. The assessment ratio shall be One Hundred
percent (100 %).
SECTION 5.
The City Council of the City of Schertz, Texas, does hereby levy or adopt the tax rate on
$100.00 valuation for this city for tax year 2014 as follows:
1. 0.3164 for the purpose of maintenance and operation
1. 0.1810 for the payment of principal and interest on debt
2. 0.4974 total tax rate
SECTION 6.
It is hereby declared to be the intention of the City Council that the phrases, clauses,
sentences, paragraphs and sections of this ordinance are severable, and if any phrase, clause,
sentence, paragraph or section of the ordinance shall be declared unconstitutional by the
valid judgment or decree of any court of competent jurisdiction, such unconstitutionality
shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of
this ordinance, since the same would have been enacted by the City Council without the
incorporation in this ordinance of any such unconstitutional phrase, clause, sentence,
paragraph or section.
SECTION 7.
This ordinance shall be in full force and effect from and after its passage, and it is so
ordained.
SECTION 8.
Ad valorem taxes for the year are due and payable on October 1, 2014 and shall become
delinquent after January 31, 2015. A delinquent tax shall incur all penalty and interest
authorized by state law, Section 33.01 of the Property Tax Code. Taxes that remain
delinquent on and after July 1, 2015, incur an additional penalty of 15% of the amount of the
taxes, penalty and interest due, such additional penalty to defray the cost of collection as
authorized in Section 6.30 of the Property Tax Code. The City shall have available all rights
and remedies provided by law for the enforcement of the collection of taxes levied under this
ordinance.
SECTION 9.
Taxes are payable at the office of the counties of Comal, Bexar and Guadalupe.
PASSED AND APPROVED ON FIRST READING THIS 26th DAY OF AUGUST
2014.
Michael R. Carpenter, Mayor
ATTEST:
Brenda Dennis, City Secretary
PASSED AND APPROVED ON SECOND READING THIS 2nd DAY OF SEPTEMBER
2014.
Michael R. Carpenter, Mayor
ATTEST:
Brenda Dennis, City Secretary
Agenda No. 7
CITY COUNCIL MEMORANDUM
City Council Meeting: September 2, 2014
Department:
Subject:
BACKGROUND
Administration
Cancellation of the September 9, 2014
City Council meeting
City Staff has found there are no items to be presented to Council for action.
FISCAL IMPACT
None
RECOMMENDATION
Staff recommends Council approve the cancellation of the September 9, 2014 City Council
meeting.