Loading...
09-23-2014 MinutesMINUTES REGULAR MEETING September 23, 2014 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on September 23, 2014, at 6 :00 p.m., in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit: Mayor Michael Carpenter Councilmember Jim Fowler Councilmember Cedric Edwards Staff Present: Deputy City Manager John Bierschwale Chief of Staff Bob Cantu City Secretary Brenda Dennis Call to Order Mayor Pro -Tern Daryl John Councilmember David Scagliola Councilmember Matthew Duke City Manager John Kessel Executive Director Brian James City Attorney Connie Lock Former Mayor Bucker called the Regular Meeting to order at 6:02 p.m. He stated it was a real honor to be up on the dais this evening as it has been 40 years since he has done so. Invocation and Pledges of Allegiance to the Flags, of the United States.. and the State of Texas (Councilmember Duke) Councilmember Duke provided the invocation followed by the Pledges of Allegiance to the Flags of the United States and the State of Texas. Former Mayor Bucker turned the meeting back over to Mayor Carpenter. Presentation • Sign Presentation to Mayor Robert Bucker (B. Cantu/Mayor /Council) Mayor Carpenter came forward and explained that tonight we are honoring farmer Mayor Bueker for his service to the City of Schertz from 1973 to 1980. During his reign, the City became a Home Rule City and sat a charter which we still operate from today. Also a significant amount of land off of Interstate Highway 35 was annexed; sites where the hospital and businesses like Amazon.com sit now. During his time as Mayor, former Mayor Bucker spoke with a lot of the landowners in this area and built rapport with them, which brought them to ultimately choose to be in the city limits of Schertz rather than Selma or San Antonio, This has led to the jobs, diversity and economic prosperity we enjoy now. So we have decided to add an honorary name to the principal streets that run t4rough Tri County Business Park. Members of our own City Staff have made these signs which will be erected this corning Saturday at 10:00 a.m. 09 -23 -2014 Minutes Page -1- Former Mayor Bueker stated that this was a great honor and wanted to also mention that the former councilmembers and city staff serving during his time all contributed and had a part in everything that was accomplished back then. This-is a good remembrance for all those people. Proclamation recognizing Fire Prevention Week. (D. Covington/Mayor /Council) Mayor Carpenter recognized Deputy Fire Marshal John Perry of the Fire Department, Mayor Carpenter read and presented the Proclamation to Deputy Perry. He said the theme for this year is that Smoke Detectors Save Lives. As an ongoing program one of the lawyers out of San Antonio (Wayne Wright) sponsored a smoke detector program that we adopted into our city as well. Although they are not going to continue the program the Schertz Fire Department made a decision to continue this effort here in our city. o Update regarding the Natatorium, (J. Kessel/ P. Gaudreau) Mayor Carpenter recognized Owners Representative Phil Gaudreau who provided a PowerPoint presentation with the following highlights: Mayor Carpenter recognized Executive Director of Development Services Brian James who stated this presentation was in response to Councihnember Duke's request about a month ago. Just as a reminder though, this coming Monday, there will be a project kickoff at 5:30 p.m. over at the site behind the Senior Center. Mayor Carpenter recognized Owners Representative, Phil Gaudreau who stated a Bond was passed in 2010 for the creation of an indoor aquatic facility in the amount of $6,625,000.00, Additional funds from SCUCISD and the YMCA in the amount of $1,650,000.00 and $2,000,000.00 respectively have been added to the overall budget. An Agreement for Design Services was awarded to Marmon Mok by City Council on July 8, 2014. What we are doing now is: O Meetings with SCUCISD, YMCA, Marmon Mok, the firm of Councilman - Hunsaker (Aquatic design consultant) and the City. O Formulating and reviewing program needs and space requirements. ® Reviewing options for Community Pool size, depths and support requirements, © Reviewing options for the Leisure Pool size, configuration, depth and support requirements. O Reviewing Executive Summary statements prepared by Councilman- Hunsaker. D Reviewing and confirming additional support spaces required for the overall building. O Prepare Schematic Design Documents based on completed and approved program. O Verify spacial requirements and adjacencies through development of Schematic Design documents. 09 -23 -2014 Minutes Page - 2 - U Prepare initial floor plans for presentation to City Council. O Prepare initial public information meeting based on City Council Project approval/direction. © Based on approved Schematic Design Documents prepare Design Development and Construction Documents O Program establishment, verification, approval and design documents timeline is anticipated to be 7 ---- 8 months. O Construction timeline is anticipated to be 13 -- 18 months but cannot be determined until a Construction Manage at Risk (CM @R) is engaged. The RFQ for this service is currently being reviewed, Mayor Carpenter recognized Councilmember Duke who asked if he was correct in interpreting this information that the construction of the facility will take up to 26 months; and, is this a typical process timeline? The answer was yes to both questions. A main element is the foundation conditions. We have flood plain conditions to deal with. We will be excavating somewhere between 8 -11 feet before we can start coming back out of the ground. Until we get the final design and construction manager on board this is still an estimate. It probably will be about two more months before a contractor at risk can be brought on for more accurate timelines and cost estimates. Mr. Gaudreau said a guaranteed maximum price is usually available at about 90 -95% documentation. We will have interim prices at about 30% and 65% that will let us know if we are on target, high or low. We can establish milestones as we wish, but there are exterior forces we have no control over, such as weather conditions that affect progress. If we reach 60 percent and are within our projected budgets, we can certainly talk about early release packages. He would come back to council and explain any risks associated with that decision as well as the pros that go with it. Councilmember Duke stated he thinks we should establish quarterly updates so the community can know when that timeframe occurs and it doesn't get lost or overlooked. Mr. James stated because we have several community stakeholders (i.e., YMCA, Steele and Clemens High Schools) involved it does make for long intensive meetings but it also functions to give us a better feel for what some of the community stakeholders would like to see in the final product. Mayor Carpenter commented that the last time the city built a pool here in Schertz was when former Mayor Bueker was in office. This would be the Pickrell Park pool, which was built well and right, and remains functional today. Mayor Carpenter recognized Councilmember Fowler who asked for a more detailed explanation of the At -Risk Manager /Contractor role as to what liabilities he has and what risks he takes. Mr. Gaudreau stated that on a two -step process you go out for requests for qualifications. You then rank them and interview the top two or three firms and make your selection. Then you ask for a request for proposals. You have pricing for pre- construction services which covers all services fiom the day they are brought on board until we get the final guaranteed maximum price and we are set to do an amendment to that contract. For `X' number of dollars they will provide pricing and guidance for material selections, construction methods and whatever help we need in that area. When 95% of that is done they will give us a final guaranteed maximum price for that project. 09 -23 -2014 Minutes Page - 3 - That does not mean this is the final price. It is based on documents and data available on that particular date. Anything can affect that, including changes the city may make or if they hit what is called unknown sub - surface conditions. While it is a pretty good indication that if nothing changes that will be the final costs to the city, then that is what it will be. Any cost over -runs beyond that guaranteed maximum price through no exterior forces is covered by the guaranteed maximum price and the city would not contribute any further funds to that. They also provide the standard guarantees and warranties associated with the equipment and construction process they construct. City Events and Announcements Announcements of upcoming City Events (J. Bierschwale/B. James) Mayor Carpenter recognized Executive Director of Development Brian James who provided the following announcements: • Wednesday, September 24, 2014 September Biz Ed — Topic: Mastering your Memory, presented by Craig Krause; Breakfast provided by RBFCU, Schertz Chamber Visitor Center at 7 :30 — 9:00 a.m. • Thursday, September 25, 2014, "H3 Mixer" — hYPer Networking Social, Fox's Pizza, 3900 FM 3009 -Suite 101, 5:30 -7:00 p.m. • Saturday, September 27, 2014, Sign Dedication Ceremony — Honoring Mayor Bucker, 10:00 a.m. — meet at Intersection of Tri County and Corridor Parkway. • Monday, September 29, 2014, 5:30 p.m., Project kickoff at the Indoor Aquatic site. • Friday, October 3, 2014, 5t' Annual Schertz Chamber of Commerce (SCOC) & Caterpillar Golf Classic, benefiting DECA programs at Clemens & Steele High Schools, Northcliffe Golf Course. Registration is at 9 a.m. with tee off at I La.m. • Tuesday, October 7, 2014, National Night Out Celebrations, (No Council meeting) meet at 5 :45 p.m., in City Manager's office area to break out into different groups. • Friday, October 10, 2014, Ribbon Cutting — K &I Health & Beauty Spa/Energetic Health Plus, 1420 Schertz Parkway, Ste. 160, 11:00 a.m. • Saturday, October 11, 2014, Cibolo Fest with the City of Cibolo, City Hall & Event Center, 200 Main St, 10:00 a.m, to 10:00 p.m. More details at 210 -658- 9900, ext. 3111. • Announcements and recognitions by City Manager (J. Kessel) City Manager John Kessel stated that the Schertzfest this year was a tremendous success with a lot of city staff volunteers from every department helping. Deputy City Manager John Bierschwale and several Public Works employees created a bridge so the barbeque contestants could get their food over to the judging station in a timely manner. Congratulations to the rock -a- bility band consisting of Mayor Carpenter, Chamber President, Maggie Titterington, Parks Manager Chuck Van Zandt and others who played at the event; they sounded great. This was another great Schertzfest. 09 -23 -2014 Minutes Page - 4 - Hearing of Residents: Mayor Carpenter recognized the following who spoke: • Maggie Titterington, Schertz Chamber President, who stated there will be a `Meet the Candidates' event at the Schertz Civic Center on October 23 from 6 -8 p.m. Our own Schertz Idol runner -up from last year, 16 year old Brianna Salas was recently selected to be on the show `The Voice'. It is also on YouTube and posted on the Schertz Chamber Websitc. They are going to be starting a new campaign called the `Twelve Days of Chamber Christmas Cash." Our DECA intern will be doing the marketing on this while getting school credit. Twenty businesses in the Schertz, Cibolo, and Selma area will be participating by donating money towards a final winning drawing prize of $500 cash. The campaign is designed to raise awareness to shop local for the holidays. Consent Agenda Items 1. Minutes — Approve the minutes of the regular meeting of September 16, 2014. (J. Bierschwale /B. Dennis) 2. Resolution No. 14 -R -82 — Consideration and/or action approving a Resolution authorizing EMS Debt Revenue Adjustments for certain inactive outstanding accounts receivables. (J. Bierschwale/D. Wait) The following was read into record: RESOLUTION NO. 14 -R -82 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING EMS DEBT REVENUE ADJUSTMENTS FOR INACTIVE OUTSTANDING ACCOUNTS RECEIVABLES AFTER 180 DAYS OF NON PAYMENT AND OTHER MATTERS IN CONNECTION THEREWITH 3. Resolution No. 14 -R -83— Consideration and/or action approving a Resolution authorizing Utility Billing Debt Revenue Adjustments for certain inactive outstanding accounts receivables. (J. Bierschwale /C. Spence) The following was read into record: �1)eINCI7fiE 7 —Al 1. A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING UTILITY BILLING DEBT REVENUE ADJUSTMENTS 09 -23 -2014 Minutes Page - 5 - FOR INACTIVE OUTSTANDING ACCOUNTS RECEIVABLES AFTER 180 DAYS OF NON PAYMENT AND OTHER MATTERS IN CONNECTION THEREWITH 4. Cancellation of the September 30, 2014, and October 7, 2014 City Council Meetings — Consideration and/or action cancelling the September 30, 2014 City Council Meeting to attend the Texas Municipal League Conference in Houston, and cancelling the October 7, 2014 City Council Meeting to observe National Night Out. (J. Kessel/Mayor /Council) 5. Resolution No. 14 -R -84 — Consideration and/or action approving a Resolution changing the City's Employee Health Insurance Plan- Year fi•om October I to January 1. (B. Cantu/J. Smith) The following was read into record: RESOLUTION NO. 14 -R -84 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS CHANGING THE CITY'S EMPLOYEE HEALTH INSURANCE PLAN YEAR FROM OCTOBER 1 TO JANUARY 1. Mayor Carpenter recognized Councilmember Edwards who moved, seconded by Councilmember Fowler to approve the consent agenda items I through 5 as presented. The vote was unanimous with Mayor Pro -Tent John, Councilmemhers Fowler, Scagliola, Edwards and Duke voting yes and no one voting no. Motion Carrier. Roll Call Vote Confirmation Mayor Carpenter recognized City Secretary Brenda Dennis who recapped the votes of items 1 through 5. Executive Session Council did not meet in executive session. Requests and Announcements 7. Announcements by City Manager • Citizen Kudos • Recognition of City employee actions • New Departmental initiatives No further announcements were made. 8. Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. 09 -23 -2014 Minutes Page - 6 - Mayor Carpenter recognized Councilmember Fowler who stated that our current City Chaplain has resigned from his position at his church. If this is the case we may want to consider how to select a replacement. City Manager John Kessel suggested that they come back with a report containing the details at the next meeting which is October 14. Mayor Carpenter recognized Councilmember Scagliola who stated he had asked a few weeks ago if playing Bunco was an authorized activity in the City and word subsequently got out that he was against playing Bunco. This is not the case, and the good news is there is no restriction to playing Bunco in the City, providing that there is no gambling going on. This means there cannot be any exchange of money associated with the action. Mayor Carpenter stated he wanted to have a discussion of Council Rules and Procedures at an upcoming meeting sometime in the next 30 -60 days. After we had our split vote and a reconsideration of that vote, he found after reading the rules that anyone could make a motion to reconsider. It probably should read that only someone in the majority should be able to make a motion to reconsider. 9. Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers • Upcoming City Council agenda items Mayor Carpenter recognized Councilmember Fowler who stated he attended the following: o September 18, After Hours ReMax Mixer o September 19 and 20, Schertzfest Councilmember Fowler stated that Sunday, a member of his church had a heart attack. The City of Schertz EMS team showed up in about 5 minutes and quickly addressed the emergency and got the patient to the hospital. Mr. Fowler complimented our EMS Schertz Team saying he is confident it is one of the best teams around the area and he hopes that if he ever needs help it is our EMS team that will respond to his need. Mayor Carpenter recognized Councilmember Scagliola who stated he attended the following: • September 18, After Hours ReMax Mixer • September 19 and 20, Schertzfest • September 23, Gathering for Susan Narvaiz Candidate for US Congress, District 35 in Texas. 09 -23 -2014 Minutes Page - 7 - Mayor Carpenter took a moment to thank all the city staff and volunteers who assisted where needed at this past weekend's 2014 Schertzfest and helped make it a successful community event once again. Adiournment As there was no further business, the meeting was adjourned at 5: 57 ichael R. Carpenter, Mayor TT T' Il er nda Dennis, City Secretary 09 -23 -2014 Minutes Page - 8 -