Loading...
14-R-90 - Accepting three semiannual reports for progress of the Capital Improvements PlanRESOLUTION NO. 14 -R -90 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS ACCEPTING THREE SEMIANNUAL REPORTS WITH RESPECT TO THE PROGRESS OF THE CAPITAL IMPROVEMENTS PLAN, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the Capital Improvements Advisory Committee has reviewed the revenue and expenditures relating to the established Capital Recovery Fees in accordance with the Capital Improvements Plan for the City of Schertz; and WHEREAS, the City Council accepts the three Semiannual Reports as filed by the Capital Improvements Advisory Committee in accordance with Texas Local Government Code Chapter 395; then BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby accepts the minutes of the September 10, 2014 City of Schertz Capital Improvements Advisory Committee as shown in the attached Exhibit A, and the three Capital Recovery Advisory Reports with respect to the progress of the Capital Improvements Plan for the City of Schertz, Texas for the periods of October 1, 2012 through March 31, 2013, April 1, 2013 through September 30, 2013 and October 1, 2103 through March 31, 2014 as shown in the attached Exhibit B. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. 50459012.1 Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, thisJ��day of 2014. CITY OF R TEXAS Michael R. Carpenter, Mayor ATTEST: Bre a Dennis, City Secretary (CITY SEAL) 50459012.1 EXHIBIT A 50459012.1 A -1 Capital Improvements Advisory Committee Minutes September 10, 2014 The Capital Improvements Advisory Committee convened on Wednesday, September 10, 2014 at 6:00 pm in the Council Chambers, 1400 Schertz Parkway, Bldg. 4 Schertz, Texas. Members Present: Richard Braud Bert Crawford Ken Greenwald David Richmond Michael Dahle Ernie Evans Tim Brown Dr. Mark Penshorn Members Absent: Christian Glombik Staff Present: Brian James, Executive Director of Michelle Sanchez, Director of Development Lesa Wood, Senior Planner _ru —LL Bryce Cox, Planner I _ Patti White, Executive Lis nt DWeQNic 2. reports from October 1, 2012 through 'the City bf Schertz on achieving the Capital Improvements implementing the plans or administering the capital recovery 1es, who stated that when the three semiannual reports were presented months ago, there were questions including how this fits with our ibute a complete set of the plan to the committee. The first report is thec ree ed semi - annual report from October 1, 2012 through March 31, 2013. In order to finalize this report , staff had to do several years of research on the history of the Capital Recovery Fund. During this review, Staff found an error when the loan was made to the Water Fund for water meters. This was corrected and coordinated with the independent auditor. The correction resulted in a higher ending fund balance. In addition, the reporting format was reviewed for consistency. You are also reviewing two reports tonight for April 2013 — September 2013, and for October 2013 — March 2014. The next six month report you will receive will be for the period ending September 30, 2014. For the previous five year window, you will see how much was collected in capital recovery fees for sewer and water. Compared with what the City built, and you will see how the methodology enabled these impact fees to be used. Capital fees can only be used to fund projects developed during that window, and part of the new growth is funded by existing users. Mr. Richmond opened the Public Hearing at 6:15 P.M. There being no one to speak, the Public Hearing was closed at 6:16 P.M. Oct. 1, 2012 to March 31, 2013 Impacts Fees Beginning Impact Fee Balance Revenues: Impact Fees Fund Transfers Investments Gain/Loss Reimbursements Expenses: Capital Recovery Study Review CCMA- NorthCliffe Impact Fees Auditor /Accounting Service Investment Management Fee East Oak Water Pump - Advertising East Oak Water Pump - Engineering S. WW Treatment Plant - Pre- Design Woman Hollering Creek Treatment-Y Schaefer Road Water Line = r: Total Revenue Over / Ending * ** Oct 1, 201 -fo -Mar 31, Beginning Img7fFee Balance Revenues: - Impact Fees Interest Earned Water Loan - Interest _ Investments Income Capital One - Investment Income Expenses: Capital Recovery Study Review Investment Management Fee East Oak Water Pump - Advertising East Oak Water Pump - Engineering S. Reg. Reclamation Plant - Pre - Design Water *$2,953,706.10 385,821.00 * * * ** Water 110.20 385,821.00 132.26 14,439.01 2,144.62 0.00 (2,047.50) 0.00 (264.64) (2,495.00) 0.00 Sewer Total 2,850,443.72 $5,804,149.82 219,586.68 605,407.68 - 0.00 0.00 4,496.60 6,772.26 N .00 0.00 (2,047.0-1-7 (4,095.00) 0.00 ` 0.00 0.00 = 0.00 910.89 (2,133.49) 3,538.50 (2,133.49) 0.00 (264.64) 0.00 (2,495.00) 32,262.17) (82,262.17) m_ =_ 0.00 0.00 n3 0.00 0.00 37,640.17 520,929.64 2,988,083.89 6,325,079.46 Sewer Total 2,839,542.58 6,114,952.78 219,586.68 605,407.68 45.99 178.25 0.00 14,439.01 910.89 3,055.51 3,538.50 3,538.50 (2,047.50) (4,095.00) (2,133.49) (2,133.49) 0.00 (264.64) 0.00 (2,495.00) (82,262.17) (82,262.17) Total Revenue Over/(Under) Expense 397,729.75 137,638.90 535,368.65 Ending Impact Fee Balance 3,673,139.95 2,977,181.48 6,650,321.43 Apr 1, 2013 to Sept 30, 2013 Water Sewer Total Beginning Impact Fee Balance 3,673,139.95 J277,181.48 6,650,321.43 Revenues Impact Fees __0:0Ff2' 441,567.00�. '388,865.16 830,432.16 Interest Earned 14 8.o4i10P 22.87 170.91 Water Loan - Interest 12J62p6S KW.00 12,362.65 Investment Income 1715:77 3,640.88 Capital One - Investment Income rffi:H .00 2,2711. 2,270.48 Expenses: 152.04 77.03 229.07 CCMA 2,647.64 (1,800.00) i (1,800.00) Auditor/Accounting Service (1,145.03) m (854.97) = (2,000.00) Investment Management Fee 0.00 (2,134.34) (2,134.34) East Oak Water Pump - Advertising 0.00 0.00 0.00 East Oak Water Pump - Engineering neering (1-2-M76-N�Z6 2 X; 6_4 0.00 (12,378.64) S. Reg. Reclamation Plant -Pre Design 0.00 qm� 1.30) (49,861.30) Total Revenue Ove Expense r/M `��=-QE7_3_37,623.67 780,702.80 Total Revenue Over/(Under) Expense Ngr� _NT1 786,759.58 Total Impact Fee Balance­4 4,1 iW08 3,314,805.15 7,431,024.23 Oct 1A 20f3 to Mar 31, 201 =rte Water BeginningifeNpt Fee Balance qj& �41 ��-4,116,219.08 Sewer 3,314,805.15 Total 7,431,024.23 Revenues: Impact Fees 400,491.00 386,104.22 786,595.22 Interest Earned 152.04 77.03 229.07 Investments Income 2,647.64 1,040.74 3,688.38 Capital One mffl - Investment InCo;:; 0.00 4,438.63 4,438.63 Expenses: Investment Management Fee 0.00 (2,142.65) (2,142.65) South East Quad Elevated Tank (6.77) 0.00 (6.77) S. Reg. Reclamation Plant - Pre-Design 0.00 (6,042.30) (6,042.30) Total Revenue Over/(Under) Expense 403,283.91 383,475.67 786,759.58 Ending Impact Fee Balance 4,519,502.99 3,698,280.82 8,217,783.81 * * * * * * * * * * * * * * * * * * * * ** Discussion continued between Staff and the Committee. Mr. Brown moved to accept and file the three semi - annual reports with City Council as presented. Mr. Crawford seconded the motion. Vote was 8 -0. Motion carried. 5. Adjournment: Mr. Richmond adjourned the meeting at 6:22 Chairman, Capital Improvements Advisory Committee Recording Secretary EXHIBIT B 50459012.1 A -2 Oct i, 2012 to War 31, 20•i3 (2,047.50) (4,095.00) 0.00 (2,133.49) mfrmCTS FEES �- Beginning Impact Fee Balance' Water Sewer Total (2,495.00) 3,275,410.20 2,839,542.56 6,114,952.78 Revenues: Impact Fees InterestEarned z 385.821.00 219.566.68 - _ 605,407:68_ _ Wafer Loan - Inferest 0 132.28 45.99 178.25 Investments Income 4 14,439.01 0.00 14,439.01 Capital One - Invesh nentlncome° 2,144.62 910.89 3,C55.51 Expenses: 0.00 3,538.50 3,538.50 Capital Recovery Study Review a Investment Management Fee r East Oak Water Pump - Advertising a East Oak Water Pump - Engineering 9 S. Reg. Reclamation Plant - Pre -Design 10 Total Revenue Overt(Under) Expense (2,047.50) (2,047.50) (4,095.00) 0.00 (2,133.49) (2,133,49) (264.64) 0.00 (264.64) (2,495.00) 0.00 (2,495.00) 0.00 (82,262.17) (82,262.17) 397,729.75 137,M8.90 535,368.65 Ending Impact Fee Balance 3,673,139.95 2,977,181.48 6,850,321.43 Beginning Water Impact fee includes loan for water meters of $450 ,506.76 1 Impact Fees collected between Oct 1, 2012 through Mar 31, 2013 z Bank Interest collected between Oct 1, 2012 through Mar 31, 2013. Based on ending bank cash balance. Water ending cash balance of $838,933.10 Bower ending cash balance of $159,736.44 s Interest From loan to Water department far purchase of water meters. 4 Investment Income collected between Oct 1, 2012 through Mar 31, 2013 Water and Sewer have separate investment accounts. 6 Investment income from the Capital One Investment for Sewer recorded between Oct, 12012 through Mar 31, 2013. e Capital Recovery Study Review expenses 60% to Water and 60% to Sewer. Conducted by Economist,com r Investment Management Fee charged on the Capital One Investmentfor Capital Recovery Sewer Fund. ° Advertising forengineering bids on the East Live Oak Plant]Pump upgrades. Engineering costs from Ford Engineering forthe East Live Oak PlantiPUmp upgrades 10 Design costs from Clbolo Creek Municipal Authority for the South Regional Water Reclamation Plant. Explanation of changes /revisions for report submitted June 2013 The beginning balances in the previous report were Water $2,953,706.10 and Sewer $2,850,44.3.72. The corrected beginning balances are Water $3,275,410.20 and Sewer $2,839,542.58. The difference in the Water balance was a correction to the water meter loan of $310,802.96. There was also an adjustment of $10,901.14 for the reassignment of the cost of an asset to Sewer. Total revenues in the previous report were Water $383,289.7 and Sewer $> 37,64o.17, The corrected total revenues are Water $397,729,75 and Sewer $137,638,90. The difference in the Water revenues were the Water Loan Interest of $14,439.01 and an adjustment to Interest of $1.27. For Sewer total revenues, the difference was Interest adjustment of of - $1.27. In the previous report, ending balances for Water were $3,336,995,57 and Sewer $2,988,083.89 for a total of $6,325,079.46. The corrected ending balances are Water $3,673,139.95 and $2,977,18148 for a total of $6,650,321.43. A difference of $325,241.97. Apr 1, 2013 W Sopt 30, 2013 Beginning Impact Fee Balance' Revenues: Expenses: Impact Fees 2 Interest Earned' Water Loan - Interest" Investment Income 5 Capital One - Investment Income 0 CCMA' Auditor /Accounting Service e Investment Management Fee 0 East Oak Water Pump - Engineering 70 S. Reg. Reclamation Plant - Pre - Design " Total Revenue Overl(Under) Expense Total Impact Fee Balance ' Beginning Impact Fee balance as of Apr 1, 2013 2 Impact Fees collected between Apr 1, 2013 through Sept 30, 2013 IMPACTS FEES Water Sewer Total 3,673,139.95 2,977,181.48 6,650,321.43 441,567.00 388,865.16 830,432.16 148.04 22.87 12,362.65 0.00 12,362.65 2,525.11 1,115.77 3,640.88 0.00 2,270.48 2,270.48 0.00 (1,800.00) (1,800.00) (1,145.03) (854.97) (2,000.00) 0.00 (2,134.34) (2,134.34) (12,378.64) 0.00 (12,378.64) 0.00 (49,861.30) (49,861.30) 443,079.13 337,623.67 780,702.80 4,116,219.08 3,314,805.15 7,431,024.23 ' Bank interest collected between Apr 1, 2013 through Sept 30, 2013. Based on ending bank cash balance. Water cash balance of $434,858.54 Sewer cash balance of $67,169.28 ° Interest from loan to Water department for purchase of water meters. Loan paid off in Sept 2013. s Investment Income collected between Apr 1, 2013 through Sept 30, 2013 Water and Sewer have separate investment accounts. 8 Investment Income from Capital One Investment for Sewer fund collected between Apr 1, 2013 thru Sept 30, 2013 ' Payment to CCMA - Correction 8 Auditor /Accounting Service expenses allocated by percentage of Water fund balance and Sewerfund balance. 9 Investment Management Fee charged on the Capital One Investment for Sewer Fund. 10 Engineering costs from Ford Engineering for the East Oak Plant/Pump upgrades " Design costs from Ctbolo Creek Municipal Authority forthe South Regional Water Reclamation Plant. Oct 1, 2013 to Mar 31, 2014 Beginning Impact Fee Balance Revenues: Expenses: Impact Fees' Interest Earned 2 Investments Income 3 Capital One - Investment Income 4 Investment Management Fee 5 South East Quad Elevated Tanka S. Reg. Reclamation Plant - Pre - Design Total Revenue Over /(Under) Expense Ending Impact Fee Balance 1 Impact Fees collected between Oct 1, 2013 through Mar 31, 2014 2 Bank Interest collected between Oct 1, 2013 through Mar 31, 2014. IMPACTS FEES =< "•*�•�•• =•, Water Sewer Total 4,116,219.08 3,314,805.15 7,431,024.23 400,491.00 386,104.22 786,595.22 152.04 77:03 229.07 2,647.64 1,040.74 3,688.38 0.00 4,438.63 4,438.63 0.00 (2,142.65) (2,142.65) (6.77) 0.00 (6.77) 0.00 (6,042.30) (6,042.30) 3 Investment Income collected between Oct 1, 2013 through Mar 31, 2014 Water and Sewer have separate Investment accounts. 403,283.91 383,475 67 786,759.58 4,519,502.99 3,698,280.82 8,217,783.81 4 Investment Income from the Capital One investment for Sewer recorded between Oct, 12013 through Mar 31, 2014. 5 Investment Management Fee charged on the Capital One Investment for Capital Recovery Sewer Fund. 6 Engineering costs on the South East Quad Elevated Tank. (Poslage•certlfed mall to TCEQ) 2 Oeslgn costs from Cibolo Creek Municipal Authority for the South Regional Water Reclamation Plant.