15-R-11 - Application for one grant application with the County of Bexar in the State of TexasRESOLUTION NO. 15 -R -11
A RESOLUTION BY THE CITY COUNCIL OF THE CITY
OF SCHERTZ, TEXAS AUTHORIZING THE
APPLICATION FOR ONE GRANT APPLICATION WITH
THE COUNTY OF BEXAR IN THE STATE OF TEXAS FOR
U.S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT COMMUNITY DEVELOPMENT BLOCK
GRANT PROGRAM (CDBG) FUNDING AND ALL OTHER
MATTERS IN CONNECTION THEREWITH
WHEREAS, the U.S. Department of Housing & Urban Development has directed the
County of Bexar, Texas to administer the Community Development Block Grant (CDBG)
Program Funds for the implementation of various infrastructure activities; and
WHEREAS, it is necessary to join with local government entities in order to receive
Community Development Block Grants (CDBG); and
WHEREAS, the City Council of the City of Schertz desires to participate in the CDBG program;
and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ AND BEXAR COUNTY, TEXAS THAT:
1. That the City Council desires to participate in the Community Development Block Grant
Program; and
2. That the City Council authorizes the Mayor and other City Officials to enter into the
necessary agreements that will allow the City to participate in the CDBG Program.
The City Council has reviewed and hereby approves an application for up to $225,552.60 for the
following activity:
Priority #1: Aviation Heights Phase 4B Water Line Upgrades Project. Total project cost:
$451,105.20. Grant amount being applied for: $225,552.60. City match proposed:
$225,552.60 to be paid from the Water Construction Fund.
The City hereby approves the use of local funding source (listed below) in the amount of
$225,552.60 to be used as the City's cash match for the activities in this application.
Water Construction Fund $225,552.60
The City hereby authorizes and directs the City Manager of the City of Schertz, or
designees to sign these applications and act on the City's behalf in all matters pertaining to these
applications.
Section 1. That the City Council desires to participate in the Community
Development Block Grant Program; and
Page 1
Section 2. The City Council hereby authorizes the Mayor and other City Officials to
enter into the necessary agreements that will allow the City to participate in the CDBG program.
Section 3. The City Council hereby authorizes the City Manager or his designee to
take all actions necessary in connection with the acceptance of the Grant including, but not
limited to, executing the Grant Agreement, acceptance, rejection, to alter, or terminate the grant.
Section 3. The City Council hereby assures that, in the event of loss or misuse of
grant funds, all funds shall be reimbursed to the Criminal Investigations Division of the Texas
Governor's Office.
Section 4. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 5. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 6. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 7. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
Section 8. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 9. This Resolution shall be in force and effect from and after its final
passage, and it is so resolved.
PASSED AND ADOPTED, this 10th day of February, 2015.
CITY OF SCHERT -L. TEXAS
Michael R. Carpenter
ATTEST:
Page 2
(a, v
retary, Brenda Dennis
(CITY SEAL)
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Bexar County Community Resources Department
Community Development and Housing Division
CDBG/HOME/ESG Program Application
Organization Name:
Project Name:
Project/Activity Address:
Project/Activity Priority (If multiple applications are submitted):
Contact Name:
Address:
Contact Telephone #:
Email Address:
Taxpayer ID #:
Contact Email:
Title:
Fax #:
DUNS Number:
PROJECT /ACTIVITY FUNDING REQUEST
All applicants are encouraged to seek additional funding sources for the project.
Funds $ Matching $ Leveraged $
Requested Funds Funds
Check the category, which describes the type of HUD funding requested:
EQUAL HOUSING
OPPORTUNITY
1. CDBG Funding:
❑ Public Services [—]Infrastructure ❑ Housing ❑ Public Facility
F] Economic Development
2. HOME Funding: HOMEfunds require a 25% match fi°om other non-federal sources. The source
of match funds must be identified in your application.
❑ Homeowner Rehabilitation ❑ Homebuyer Programs
❑ Rental Housing i ❑ Tenant -Based Rental Assistance
Will you be applying for HOME CHDO funding? ❑ Yes ❑ No
Per HOME Program rules, at least 15 percent of Bexar County's annual HOME allocation must be set
aside for CHDO eligible housing activities. To qualms for CHDO set aside fisnds, the organization
must demonstrate that it meets certain requirements to qualify as a CHDO. If applying for HOME
CHDO funds, additional information may be required.
CDBG /HOME/ESG Application 1
3. Emergency Solutions Grant Activities: ESG fiends require a 100% match from other funds. The
sources of match funds must be identified in your application.
FIStreet Outreach F] Emergency Shelter F� Prevention
F] Rapid Re- Housing FI HIMS Data Collection
PROJECT/ACTIVITY DESCRIPTION: May attach separate sheet for additional space.
Please provide a detailed description of the proposed project/activity -not your organization. Please list and identify
how you your project/activity will address the community need, expected goals and outcomes and who will benefit
from the project/activity.
PROJECT/ACTIVITY ELIGIBILTY SELECTION:
Check the statement that best describes the projectlactivity.
Low to Moderate Income Area Benefit: the project /activity benefits all residents in a particular area
where at least 51 % of residents are Low to Moderate Income persons. CDBG Infrastructure /Public
Facility Project Examples: Street Reconstruction, Sidewalks, Water /Sewer lines, Drainage
improvements and Neighborhood facilities.
Low to Moderate Income Limited Clientele: the project/activity benefits a specific group of people
rather than all the residents in a particular area. The following groups are presumed to be Low to
Moderate income and are also eligible under this category: abused children, elderly persons 62 years
of age and older, battered spouses /persons, homeless persons, disabled persons or illiterate persons.
CDBG Public Service Project Examples: Senior meals, After School Programs, Essential Services
such as food, utilities, clothing, Childcare Assistance, Adult Literacy Programs, etc.
F-1 Low to Moderate Income Housing: the project will add or improve permanent residential structures
that will be occupied by Low to Moderate Income household(s) upon completion. Housing can be
either owner or renter occupied units and must be offered at affordable rents. HOME Housing
Project Examples: rehabilitation or construction of permanent housing, tenant based rental assistance,
and homebuyer programs.
❑Homeless: the project will provide services to individuals and families who lack a fixed, regular and
adequate nighttime residence. This includes individuals who resided in an emergency shelter or
places not meant for habitation or are exiting an institution where he or she temporarily resided.
Emergency Solutions Grant Project Examples: Rapid Re- Housing, Homeless Prevention, Street
Outreach and Data Collection.
PROJECT/ACTIVITY ACCOMPLISHMENTS AND COMPLETION:
CDBG/HOME/ESG Application 2
Please describe proposed accomplishments and completion timeframe if funding is awarded.
Accomplishments must be described in terms of households served, people served, jobs created or
improvements undertaken. Example: This program will serve 485 Low to Moderate income individuals;
this program will create 25 jobs and will be completed by September 30, 2015, etc.
Please answer the following questions:
HUD Regulation CFR 24 570.309 Restriction on location of activities requires applicants to submit
documentation illustrating that reasonable benefit at least 51 % from the activity will accrue to residents of
Bexar County's Urban jurisdiction or a participating city.
A. What is the total number of persons to be served by this project?
B. What is the total number of LMI persons/households to be served by this project?
C. What is the anticipated % of LMI persons to be served by this project?
ORGANIZATIONAL CAPACITY: Use additional sheets if needed.
Please provide detail on organization's experience, length of time in existence, skills, expertise in the field,
financial management and collaboration with other agencies. Attach a list of current officers and board
members with terms, if applicable.
BUDGET SUMMARY: Complete the appropriate Budget Summary chart on the following page and
identify sources of leveraged funding for this project /activity. Include the status of these funds i.e. cash on
hand, grants received, planned fund- raising, etc. Attach copies of funding commitment letters, other
evidence of funding support and supplemental documents that support your budget.
CDBG/HOME/ESG Application
CDBG PUBLIC SERVICE BUDGET SUMMARY:
Category Cat2gory
CDBG Funds
%
Leveraged
Funds
%`
Source of Leveraged Funds
Total
Salaries
FICA Total salaries x.0765)
Retirement
Life Insurance
Health Insurance
Worker's Comp. Insurance
Unemployment Insurance
Travel & Training
Travel — Local Mileage
Communication costs
(phone, long distance,
internet ) list separately
Postage
Equipment
Printing
Rent
Utilities
water, gas, electricity)
Client Benefit
(Assistance Payments to
ersons /households
Other— Pleasespecify
TOTAL:
CDBG/HOME/ESG Application
CDBG INFRASTRUCTUREXUBLIC FACILITY BUDGET SUMMARY:
Verification, Planning, Site
Visits, etc.:
Topographic Survey, Geo
Tech, etc.:
Utility Coordination:
Bid Phase:
Construction Phase:
Subcontracts:
Reimbursable /Reproductive:
Inspections:
Other Expenses:
Construction Phase:
Construction Cost Estimate:
Contingency:
Other — Spedfy
TOTAL:
CDBG/HOME/ESG Application
HOME BUDGET SUMMARY:
Leveraged
Cateaory HOME Funds % Funds % Source of Leveraged Funds Total
Other
onstruction Cost
Contractor Price
Total
Fees
Fees
Environmental Review
Total
losing and Other Fees
Sank Commitment Fee
Survey Fees
Insurance
Utilities
Marketing
Other - Specify
Other - Specify
Other - Specify
TOTAL
DEVELOPMENT COSTS:
CDBG/HOME/ESG Application 6
EMERGENCY SOLUTIONS GRANT BUDGET SUMMARY:
ESG
Funding Leveraged Source of Leveraged
niract Financial AGSigtanra I I 1
Short & Medium Term Rental
Moving Costs
Other —Specify
Financial Assistance Subtotal
Other Costs Related to Housing
Relocation and Stabilization
Services
Housing Search /Placement
Other — Specify
Services Subtotal
Essential Services
Activity
Activity
Essential Services Subtotal
Total ESG Request
Total Other Funds
Cost Per Person Served
Program Year 2015 Request
i. ESG funding Request
2. Total Program Budget
3. ESG Request as % of Program Budget (item 1 divided by item 2)
4. # of Persons to be Served
5. Total Program Costs Per Person (item 2 divided by item 4)
6. Total ESG Cost Per Person (item 1 divided by item 4)
CDBG/HOW/ESG Application 7
A. THRESHOLD CERTIFICATION
In order for your application to be accepted, your organization must have attended one of the Public
Hearings and submitted all of the following items to the Bexar County Department of Community
Resources Community Development and Housing Division no later than 11:00 AM on FEBRUARY 17,
2015 at 233 N. Pecos, Suite 350, San Antonio, Texas 78207. If your organization is required to attend
Commissioners Court Public Hearing, then your organization can submit your application along with all
required documents at Commissioners Court on February 17, 2015 at 11:00 AM at 100 Dolorosa, Suite
1.20, San Antonio, Texas 78205.
o An original application with all questions completed including all supportive project and budget
documents along with one copy of the completed application. Only the original must include
support documents such as the articles of incorporation, current list of your Board of Directors and
any other application supplemental documents.
o The following attachments/ certifications:
o Articles of Incorporation
o Current List of Board of Directors
o Organization Chart
o Certified Organization Audit/Financial Statements of most recent year
❑ Copy of OMB A -133 Audit is required if $300,000 in aggregate Federal funds have
been expended, or
❑ Financial statements and Audit Determination audited by a CPA but only if not
qualified for A -133, or
❑ Profit and Loss Statement for most recently completed fiscal year
o IRS 501 (c)(3) Designation Letter - Pending letters will not be accepted
o Certificate of Liability & Workers Compensation Insurance
o Current Fiscal Year Agency Budget, including all funding sources
o An Executed Statement of Applicant Form.
o An Executed Signature Authorization Form.
I hereby confirm that this packet contains all materials required.
Signature and Printed Name
Authorized Signer
CDBG/HOME/ESG Application
B. STATEMENT OF APPLICANT
The undersigned acknowledges the following:
1. That, to the best of its knowledge and belief, all factual information provided is true and correct and
all estimates are reasonable.
2. That, no revised proposals /applications may be made in connection with this application once the
deadline for applications has passed.
3. That, Bexar County may request or require changes in the information submitted, and may substitute
its own figures, which it deems reasonable for any or all figures provided. That the applicant will
participate in required interviews for project assessment and cooperatively assist in the review
process.
4. That, if the project(s) is recommended and approved by the Judge and Commissioners, Bexar
County reserves the right to reduce and/or cancel the allocation if federal entitlements are canceled,
reduced, or rescinded and may require applicant to submit a revised budget and project/activity
description with reduced funding prior to the commitment of any funding.
5. That, Bexar County may require applicant to demonstrate that the proposed project/activity is
economically feasible, can be implemented in a cost effective manner identified in the completion
timefr ame.
6. That, Bexar County may require applicant to provide sustainability plan.
7. That, Bexar County reserves the right not to fund any submittals received.
8. That, by submission of this application, the organization agrees to abide by the federal regulations
applicable to this program.
9. That, if the project(s) is funded, the organization agrees to abide by the County's locally established
policies and guidelines
10. That, past program performance, expenditures and financial performance will be considered in
reviewing this application.
11. That, services are to be provided at no cost to citizens during the grant period. All program income
(i.e.: fees, repayments, foreclosures, etc.) must be remitted to the County.
12. That, if the project(s) is funded, the County or a designated agency may conduct an accounting
system inspection to review internal controls, including procurement and uniform administrative
procedures, prior to issuance of payments for projected expenditures.
13. That, if project(s) is funded, the County will perform an environmental review prior to the obligation
of funds.
CDBG/HOME/ESG Application
14. That, if a construction or rehabilitation project(s) is funded, the organization agrees to comply with
Davis Bacon Related Acts and Federal Labor Standards if receiving federal funds. Please be advised
that labor costs may increase the project cost by 10 -15 %.
15. That, if project(s) is funded, project(s) must be accessible to persons with disabilities. Information,
participation, communications, services and improvements must be accessible to persons with
disabilities in compliance with the Americans with Disabilities Act.
16. That, if a construction or rehabilitation project is funded, the County will require the organization to
contract an architect or engineer to develop the design, drawings or bid -ready plans and
specifications.
17. That, if a project is funded, a written agreement that includes a statement of work, records retention
and reporting, program income procedures, local and federal requirements, circumstances that would
trigger grant suspensions and terminations, and reversions of assets would be required between the
organization and the County.
18. That a project's funding does not guarantee its continuation in subsequent action plans.
19. Provide written signatory authority from the organization's governing body indicating who can
execute contracts and amendments on its behalf.
20. Agrees to abide by Bexar County's Conflict of Interest policy. Items of concern would include staff
members serving on the Board of Directors, staff members' families serving on the Board of
Directors, and other matters that may give the appearance of a conflict of interest.
PENALTY FOR FALSE OR FRAUDULENT STATEMENT
U.S. Code Title 18, Section 1001, provides that a fine of up to $10,000 or imprisonment for a period not
to exceed five years, or both, shall be the penalty for willful misrepresentation and the making of false,
fictitious statements, knowing same to be false.
By signature below, the applicant acknowledges the above in its name on the day of
,20
Name of Organization
(Signature)
(Title)
CDBG/HOME/ESG Application 10
C. SIGNATURE AUTHORIZATION FORM
The Board of Directors of does hereby resolve that on
(date), the Board reviewed the Application to be submitted to Bexar
County Department of Community Resources Community Development and Housing Division for funding
consideration for the fiscal year 2015 and in a proper motion and vote approved this application for
submission.
The Board further certifies that the organization making this application has complied with all applicable
laws and regulations pertaining to the application and is a non - profit organization, tax - exempt and
incorporated in the State of Texas.
(Name of organization requesting CDBG /HOME /ESG
fitnds) hereby proposes to provide the services or project identified in the Scope of Services in accordance
with this application for CDBG/HOME /ESG Funds. If this application is approved and this organization
receives CDBG /HOME/ESG funding from Bexar County, this organization agrees to adhere to all relevant
Federal, State and local regulations and other assurances as required by the County. Furthermore, as the
duly authorized representative of the organization, I certify that the organization is fully capable of fulfilling
its obligation under this application as stated herein.
I further certify that this application and the information contained herein are true, correct and complete.
I also authorize the following person(s) to have signatory authority regarding this grant:
Name
Name
Title
Title
President/Board of Directors (or other authorized person)
Date
PENALTY FOR FALSE OR FRAUDULENT STATEMENT
U.S. Code Title 18, Section 1001, provides that a fine of up to $10,000 or imprisonment for a period not
to exceed five years, or both, shall be the penalty for willful misrepresentation and the making of false,
fictitious statements, knowing same to be false.
CDBG/HOME/ESG Application I 1