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02-24-2015 Agenda with backupCity Council Agenda REGULAR SESSION CITY COUNCIL February 24, 2015, 6:00 P.M. HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS 1400 SCHERTZ PARKWAY BUILDING #4 SCHERTZ, TEXAS 78154 City of Schertz Core Values Do the right thing Do the best you can Treat others the way you would want to be treated Work together cooperatively as a team Call to Order — City Council Regular Session Invocation and Pledges of Allegiance to the Flags of the United States and State of Texas. (Councilmember Azzoz) City Events and Announcements • Announcements of upcoming City Events (J. Bierschwale /B. James) • Announcements and recognitions by City Manager (J. Kessel) Presentatinns • Presentation of the Schertz Historical Preservation Committee's Annual Report and update regarding the Schertz Historical Preservation Committee's Activities. (B. James /D. Weirtz) • Presentation regarding the City of Schertz Thoroughfare Plan and Roadway Impact Fee Study. (B. James /K. Woodlee) Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker's register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in 02 -24 -2015 Council Agenda response to an inquiry, and /or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Discussion and Action Items 1. Minutes - Consideration and/or action regarding the approval of the minutes of the Regular Meeting of February 17, 2015. (J. KesselB. Dennis) 2. Application for Landmark or Heritage Neighborhood Designation — Consideration and/or action approving a designation request for Landmark Properties located at 509 Exchange Street and 511 Exchange Street. (B. James /D. Weirtz) 3. Resolution No. 15 -R -16 — Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing a contract with Myers Concrete, Inc. related to the Dietz Creek at Borgfeld Drainage Maintenance and Improvement Project, and other matters in connection therewith (J. Bierschwale, S. Willoughby, C. Raleigh) Roll Call Vote Confirmation Requests and Announcements 4. Announcements by City Manager • Citizen Kudos • Recognition of City employee actions • New Departmental initiatives 5. Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. 6. Requests by Mayor and Councilmembers to City Manager and Staff for information. 7. Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers • Upcoming City Council agenda items Executive Session 8. City Council will meet in closed session under section 551.074 Evaluation of the City Secretary and Deputy City Secretary. 02 -24 -2015 City Council Agenda Page - 2 - Reconvene into Regular Session 8a. Take any necessary action based on discussions held in closed session under Agenda Item number 8 including possible increase in salary. Roll Call Vote Confirmation Adjournment CERTIFICATION I, BRENDA DENNIS, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 20th DAY OF FEBRUARY 2015 AT 10:30 A.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE. -?>rev,AP Aevm.'s Orenda Dennis, City Secreta I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON DAY OF 2015. Title: This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you require special assistance or have a request for sign interpretative services or other services please call 210 - 619 -1030. The City Council for the City of Schertz reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act. Executive Sessions Authorized: This agenda has been reviewed and approved by the City's legal counsel and the presence of any subject in any Executive Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion. COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS 02 -24 -2015 City Council Agenda Page - 3 - Mayor Carpenter Audit Committee Hal Baldwin Scholarship Committee Interview Committee for Boards and Commissions Investment Advisory Committee TIRZ II Board Mayor Pro -Tem John — Place 3 Lone Star Rail District Councilmember Fowler — Place 1 Councilmember Azzoz — Place 2 Interview Committee for Boards and Commissions Animal Control Advisory Committee Schertz Housing Board Liaison Sweetheart Advisory Committee Randolph Joint Land Use Study (JLUS) Executive Committee Schertz Seguin Local Government Corporation Councilmember Edwards — Place 4 Councilmember Thompson Place 5 Audit Committee Audit Committee Hal Baldwin Scholarship Committee Interview Committee for Boards and Commissions Cibolo Valley Local Government Corporation 02 -24 -2015 City Council Agenda Page - 4 - Schertz Historical Preservation Committee Annual Report Calendar Year 2014 i NOM 11-1 s, W ,. TO: Schertz City Council Members, January 25, 2015 The Schertz Historical Preservation Committee (SHPC) herein submits its Annual Report. The focus of the Committee's 2014 activities centered upon three categories of objectives as set forth as Appendix B to last Year's Annual Report. Those categories were: 1) Historic Recognition Projects 2) Historic Publication Projects 3) Joint Historic Initiatives. The Committee has recorded a most successful year in terms of achieving its projected goals (see Report - "Goals and Objectives" pp. 4 -5). This year's objectives are set forth in Appendix B to this report. The most vexing issue for the Committee this past year was the matter of reconciling the Committee's goals and objectives, as set in the original City Council formulating resolution, with the expressed wishes of the current Council to avoid incorporation of a "historic overlay district" zoning provision into the City Unified Development Code (UDC). In hopes of resolving the matter, the Committee proposed a non - restrictive and incentive based plan for a designated Main Street area. That proposal remains pending with the Council. The "impact events" as outlined in last year's report (disposition of collected artifacts /adaptive use initiative blockage/UDC amendment failures /designation program postponement) have all remained unchanged with the exception of the reinstitution of the Committee's Landmark Designation Program. One landmark property designation was approved in December. The Committee wishes to thank the members of City Council and the City Staff (Brian James) for the support given throughout 2014. in erely, can Weirtz, ai an CC: John Kessell, Schertz City Manager Brian James, Schertz Executive Director Attachment: 1. SHPC Annual Report 2014 w/ Appendix A & B Table of Contents Executive Summary ....... ............................... Page 2 Membership ................. ............................... Page 3 Resource Management and Controls ................... Page 3 Committee Goals and Objectives — 2014 .............. Page 4 -5 Fiscal Matters ............... ............................... Page 6 Impact Events ............... ............................... Page 6 Conclusion ................... ............................... Page 7 APPENDIX A. Annual Inventory /Audit of Resources Report, dated January 2015 B. Committee Calendar Year 2015 Goals /Objective Statement 1 Executive Summary The CY 2014 goals and objectives of the Schertz Historical Preservation Committee (SHPC) centered around three topics: 1) historic recognition projects 2) "advancement of the (historic) narrative" through publications, and 3) joint organizational initiatives. The Committee's "landmark property" designation program remained dormant during the first three quarters of the year as the Committee unsuccessfully attempted to secure from the Council a Unified Development Code (UDC) amendment pertaining to a "historic overlay district" zoning rule. An alternative voluntary and "incentive based" project has since been proposed and remains pending Council approval. One "landmark property" designation occurred in the 4th quarter. Research is pending into the possible nomination of Aviation Heights as a "Heritage Neighborhood. Joint Committee / Comal Settlement Association (CSA) projects have resulted in landscaping of the grounds surrounding the historic memorial plaques at Comal Settlement as well as the construction of the "Royal Road" memorial monument. Similar joint efforts resulted in a successful Comal Settlement historic plaque /monument dedication event held in July. Another joint Committee /Heritage Neighborhood restoration project is on -going at the Vineyard Fellowship Church, a designated Schertz Landmark Property. Publication projects have produced several volumes pertaining to Schertz area cemeteries and local historic events. Those documents have been transferred to the Schertz Public Library for permanent retention and use by researchers. Four newsletters and seven Remembrances Special Edition Articles were published as was a collective volume of articles covering 2010- 2014. The Committee's "Looking Back" feature began appearing in the monthly Schertz Magazine in mid -2014. The Committee has undertaken a historic Schertz picture book project due for publication in 2015 that is designed to display Schertz history via pictures accompanied by brief commentary. The application and research paper for consideration of Saint Joseph's Chapel's listing on the National Registry of Historic Places were completed and submitted for approval by THC and subsequently by the U. S. Department of Interior. Approval was received in August and the Chapel is now listed on the National Registry. Youth involvement in the Committee's effort to "advance the narrative" regarding Schertz history received a positive response from school district administrators and several project have been initiated. One of the student initiatives will become a part of the picture book project. The achievements made with respect to the Committee's targeted goals have been extremely rewarding and we look forward to continuing the progress made in 2014 into CY 2015. 2 Membership The Committee is authorized 14 members. Committee strength was at 14 members as the year began and as it ended. Two members resigned during the year due to moves outside the City and another member was transferred to an Associate member status. Three replacement members were welcomed to the committee. One Committee officer (Secretary) was among those who resigned and another new member accepted those officer responsibilities. Membership quality remains high and enthusiasm is ever present among members. Brian James, City of Schertz Executive Director, has participated in all committee meetings and offered excellent counsel and advice throughout the year. Officers for CY 2015 include: Chairman — Dean Weirtz; Vice Chairman — Debbie Krause; Secretary — Lynn Foehrkolb; Treasurer — Jim Webb. Resource Management and Control Resources available to the Committee consist of display items (photographs, artifacts, documents, paintings, charts, maps, furniture, etc.) either donated by Schertz citizens or manufactured by Committee members. Some furniture items were purchased using City funds. Inventory control is maintained through use of a resource listing. The Committee Chairman and one other Committee member complete a 100 percent inventory audit of the resources in January of each year. The completed 2015 inventory is appended as Appendix A. There are several locations where resource inventory is maintained. The major location is the Space Saver II storage facility, Universal City, Texas. Other resources are on display at the Schertz City Library, Schertz Visitors Center, Schertz Area Senior Center and at the Randolph Field Realty Office. Committee Goals and Objectives — 2014 Appendix B of the Committee's CY 2013 Annual Report set forth goals and objectives for the Committee to pursue in CY 2014. The goals and the results achieved are set forth below: Goal #1 —Historic Recognition Projects A. Pursue development of an amendment to the City of Schertz Unified Development Code (UDC) as pertains to the city's preservation program (i.e. "Historic Overlay District Zoning "). RESULT: Submission of the Committee's proposal to City Council met with negative reply. An alternative voluntary and incentive based proposal has been resubmitted and awaits final consideration by Council. B. Continuance of research, identification and designation of City of Schertz landmark, heritage neighborhood and historic district properties. RESULT: Pending Council action on the UDC amendment proposal by the Committee, the designation program was temporarily postponed and reinstituted in the fourth quarter of the year. One property was nominated and designated by Council. Comal Settlement (now Schertz City and ETJ) recognized as historic via a dedication ceremony July 2014. A subcommittee study project is underway regarding naming Aviation Heights as a "heritage neighborhood ". C. Pursue continued research and completion of application for listing of Saint Joseph's Chapel (Comal Settlement) on the National Registry of Historic Places. RESULT: The application and research paper in support thereof was submitted and approved at both the State of Texas and the national levels. The Chapel was placed on the Register in May 2014. Goal #2 — Historic Publication Projects A. Continue research, identification and publication of quarterly newsletters and Remembrances Special Edition Articles. RESULT: Four quarterly newsletters and seven Remembrances Special Edition Articles were produced. B. Continue research, identification and publication of the Schertz historical cemetery journals. RESULT: Two volumes, documenting seven different cemetery holdings were published and placed in the historic research section of the Schertz Public Library. C. Publish a consolidated Remembrances Special Edition Articles book. RESULT: The book was published containing all articles from 2010 thru 2014 and placed in the Schertz Public Library. Included are all quarterly Committee newsletters for the same periods. D. Continue publication efforts in promotion of the Committee's "advancing the (historic) narrative" principal. RESULT: Several historical themed articles have appeared in the Schertz Magazine written by Jim and Diana Webb, committee members. The Committee arranged for recurring monthly feature in the magazine called "Looking Back ". A 4 arranged for recurring monthly feature in the magazine called "Looking Back ". A consolidated City Landmark Property Listing book was published and placed in the City Library. A Schertz City picture history book is in the preparation stages. Goal #3 — Joint Historic Initiatives A. Seek expansion of local history education/awareness program through a youth/student involvement initiative. RESULT: The school district administration has joined with the Committee and the City Secretary in promoting several initiatives involving students in local history related projects. Each of the projects are on- going. B. Assist, where possible, the Comal Settlement Association (CSA) and /or the Cibolo Valley Community Museum Association ( CVCMA) in projects designated to promote area historic preservation /restoration projects. RESULT: The joint efforts of the Committee and CSA produced a restoration of the Comal Settlement community monument landscape and the dedication event commemorating the monuments in July 2014. The joint efforts of CVCMA and the Committee resulted in the planning and completion of the "Welcome to Schertz" mural project at 507 Main Street. C. Pursue other joint historic restoration/preservation projects as they might arise. RESULT: The Committee has undertaken a joint restoration initiative with the parishioners of the Vineyard Fellowship Church, a designated Schertz landmark property. Fiscal Matters The Committee's budget cycle is the same as the City of Schertz (October 1st to September 30"'). The Committee projected budget expense for fiscal year 2014-2015 has been set at $5,150.00. The only revenue generator is derived from book sales. Budget expenses and revenues for fiscal year 2014-2015 (to date) and for calendar year 2014 (January — December) are set forth below: FY 2014 — 2015 (As of January 1, 2015) ALLOCATED EXPENSES REVENUE (book sales) $5,150.00 $149.02 $257.96 CALENDAR YEAR 2014 (January — December) ALLOCATED EXPENSES REVENUE (book sales) $5,150.00 $1,152.23 $292.96 Pending for the fourth year is the question of how to dispose of collected artifacts accumulated by the Committee in hopes of a history/cultural museum being created. There is no expectation that such a museum will be created and thus continued storage of the materials seems fruitless and costly in terms of time for the Committee and cost to the City. Requests have been made of City staff to arrive at a final disposition solution without answer. The Committee's long standing support for an amendment to the City Unified Development Code (UDC) relating to a "historic district" zoning classification has been abandoned in hopes of Council adopting a substitute incentive based "Main Street Restoration Program". Action by Council remains pending. 1.1 Conclusion The Committee experienced a shift in emphasis as it proceeded with its work in 2014. The original goals set for the Committee by City Council in 2006 (i.e., 1. institute a history museum 2. attract grants for a museum 3. provide for preservation of historic Schertz properties) were no longer considered viable pursuits based upon prior year's experiences and absence of necessary resources. The emphasis this past year has primarily focused on recognition initiatives such as: Comal Settlement Memorial; and, Saint Joseph's Chapel listing on the National Registry of Historic Places. Historic publication initiatives have included: publication of cemetery journals; recurring REMEMBRANCES Special Edition Articles/Newsletters; and, a consolidated publication of Special Edition articles encompassing years 2010 -2014. Several joint organizational projects (Adopt -A- Highway at Comal, Comal landscape initiative, and "Welcome to Schertz" mural initiative) were completed. A partnership with the students of the Schertz, Cibolo, Universal City Independent School District (SCUCISD) was begun during the last calendar quarter and offers promise in the coming year. Efforts continue in support of a historic Main Street incentive based project. The Committee is studying the possibility of proposing the creation of a second "Heritage Neighborhood" in the Aviation Heights Subdivision. Work has begun on a historic picture book pertaining to the City's history which should be published in the first or second quarter of 2015. The Committee continues its relationship with The Riedisheim, France Historical Society and again this past year that society continued its tradition of publishing a feature article regarding Schertz in its annual publication, "The Bulletin ". The year 2014 has been productive and rewarding for the Committee. APPENDIX A. Annual Inventory /Audit Report, dated January 2015 B. Committee Calendar Year 2015 Objective Statement Schertz Historical Preservation Committee Annual Report CY 2014 I's 0 0 Schertz Historical Preservation Committee Calendar Year 2015 Objectives Recognition Projectse #1 Pursue identification, research and designation of potentially eligible "Landmark" and "heritage Neighborhood" properties within the City or its ETJ. an I #1 Continue research and publication of quarterly Committee newsletters and REMEMBRANCES Special Edition articles. #2 Continue research and publication of Schertz historical cemetery journals to include a master listing of all cemetery graves #3 Continue research and publication of a Schertz City photo history book Joint Initiatives: #1 Continue development of the youth/student involvement initiative #2 Assist, where possible, the Comal Settlement Association and/or the Cibolo Valley Community Museum Association in projects designed to promote area historic preservation/restoration projects #3 Continue work on the joint Committee/Vineyard Church restoration project Agenda No. 1 CITY COUNCIL MEMORANDUM City Council Meeting: February 24, 2015 Department: Subject: BACKGROUND City Secretary Minutes The City Council held a regular meeting on February 17, 2015. FISCAL IMPACT None RECOMMENDATION Staff recommends Council approve the minutes of the regular meeting of February 17, 2015. ATTACHMENT Minutes — regular meeting February 17, 2015. MINUTES REGULAR MEETING February 17, 2015 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on February 17, 2015, at 6:00 p.m., in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit: Mayor Michael Carpenter Councilmember Jim Fowler Councilmember Daryl John Staff Present: Deputy City Manager John Bierschwale Chief of Staff Bob Cantu City Secretary Brenda Dennis Call to Order Mayor Carpenter called the meeting to order at 6 Mayor Pro -Tem Cedric Edwards Councilmember Grumpy Azzoz Councilmember Robin Thompson City Manager John Kessel Executive Director Brian James City Attorney Charles Zech - retary Donna Schmoekel Invocation and Pledges of Allegiance to the Flags of the United States and the State of Texas (Councilmember Jim Fowler) Councilmember Jim Fowler provided the invocation followed by the Pledges of Allegiance to the Flags of the United States and the State of Texas. "'IV Citv Events and Announcement • Announcements of upcoming City E7Ws (J. BierschwaleB. James) Mayor Carpenter recognized Director of Development Services Brian James who provided the following announcements: • Wednesday, February 18`x' — Blood Drive in front of the Community Center 8:00 a.m. to 11:00 a.m. • Saturday, February 281h —2 n d Annual Cibolo Chili Cook -Off — Cibolo City Hall 10:00 a.m. to 10:00 p.m. • Saturday, March 7 - Wilenchik Walk For Life at Samuel Clemens High School • Announcements and recognitions by City Manager (J. Kessel) Mayor Carpenter recognized City Manager John Kessel who stated he received notification from the Texas Registered Municipal Clerks Association that Records Coordinator Traci Paprocki has received her Texas Registered Municipal Clerk 2 -17 -2015 Minutes Page - 1 - Certification. Mr. Kessel stated that this certification will assist her in the duties she is providing at the City of Schertz. Mr. Kessel congratulated her on this accomplishment. Mr. Kessel also stated that he had a "Public Safety Announcement ", and pointed out that recently bollards (yellow posts) have been placed in front of the City Council Chambers. Mr. Kessel stated that he is pointing these out so that individuals do not run into them. Presentations • Presentation and discussion regarding the retaining wall near the intersection of Woodland Oaks and Woodbridge Drive. (B. James/K. Woodlee) Mayor Carpenter recognized City Engineer Kathy Woodlee who provided information regarding the retaining wall along Woodland Oaks. The following information was provided: '1* Background information: Woodbridge Subdivision, Unit 1 • Subdivision constructed in 1998/1999 �^ ,.WX • Plans showed a 5' grade difference between proposed road surface and existing grade at ROW line but did not show how this would be handled (slope, retaining wall, etc.) • City accepted public infrastructure in September 1999 • There are no records regarding the retaining wall construction Retaining Wall ®6- 71, • House at 478 Covered Bridge constructed in 2003/2004 • Concerns expressed by staff about the proximity of the house foundation to the wall — developer brought in an engineer who indicated it was not an issue • Staff expressed additional concerns about impact of construction on wall • Developer made repairs and engineer indicated work had been completed • Wall identified as apparently failing in 2014 City Actions • Investigation of history of wall, ownership, maintenance responsibility • Conducted boundary survey and condition assessment Wall History and Ownership Summary • Wall likely originally built at the time of road construction • No permit ever issued for wall • Wall is adjacent to two residential properties within the Woodbridge Unit 1 Subdivision and one commercial, undeveloped, unplatted property • Wall mostly within right -of -way Condition Assessment • Wall is in failed condition • Extreme external and internal stability issues • Stability issues caused by omission of deadmen and short tiebacks 2 -17 -2015 Minutes Page - 2 - Next Steps • Geotechnical assessment • Western portion of wall (along undeveloped property) can be removed and the ground sloped back to existing grade • Eastern portion of wall must be reconstructed with the most feasible type of wall. Ms. Woodlee provided examples of a concrete block wall, a concrete cantilever spread footing wall designs that are possible. Next, staff will bring the following to City Council for consideration: • Resolution for approval of contract with Lockwood, Andrews & Newnam, Inc., for professional services including necessary geotechnical testing and engineering design and construction phase services • Based on estimated construction cost, Budget Adjustment Ordinance to fund construction. • (Once construction bids are recei Resolution for contract with successful bidder r • Preliminary estimate indicates the cost of project to be approximately $125,000 (includes high contingency amount) She stated efforts will be made to ensure the most cost effective solution while creating a community improvement that is durable and as maintenance free as possible. Ms. Woodlee also stated that moving forward, recent _code revisions and process improvements are being required which include: • Any retaining wall with a finished height of four feet or greater is required to be designed, inspected, and certified by a registered professional engineer. • Maintenance and access easements are required to be platted or recorded within an appropriate distance of any retaining wall. • Currently Development Services, Engineering, and Public Works are implementing a more holistic approach to processes including plan review and construction inspections. Ms. , olodlee answered questions from Council. Mayor Carpenter recognized Mayor Pro -T`� Edwards who stated that this is the right thing to do moving forward, especially impleme' new code provisions. Mayor and Council thanked Ms. Woodlee for the update. Hearing of Residents Mayor Carpenter recognized the following who spoke: • Ms. Maggie Titterington, Schertz Chamber President who thanked City Manager John Kessel and the other City Managers for providing today their State of the City's Addresses. Ms. Titterington also provided the following information regarding the chamber events: 2 -17 -2015 Minutes Page - 3 - Thursday, February 19, Chamber Mixer, Cibolo Coffee Haus, 5:30 p.m. to 7:00 p.m. Friday, February 20, Ribbon Cutting with The Cinnamon Rolls Bakery /Cafe, 10:00 a.m. @ 1420 Schertz Parkway, Suite 270 Saturday, February 21, Samuel Clemens DECA Rummage sale, Schertz Chamber parking lot 7:00 a.m. to 1:00 p.m. Twenty five students made it to state competition so they are needing to raise money to fund their trip and pay the tuition fees. Thursday, March 19, `6th Annual "The Taste" (sample food from area restaurants), 1400 Schertz Parkway, Bldg. 5, Schertz Civic Center, 5 p.m. -8 p.m. Tickets go on sale Monday, February 16. - Thursday, March 26, Small Business Forum, 5:30 p.m. to 6:30 p.m., to get input from the Schertz business to find out how we can improve communication between their needs and the City. She also stated that the Heidi Search Center group will also be attending. Lastly, Ms. Titterington the ( Schertz Chamber Military Affairs Committee) SCMAC Committee is working with Wayland Baptist University and they are putting on a workforce day helping transition veterans and military members on getting back into the workforce. More specifics to come. • Mr. Steve White, 805 Main Street, who came forward to praise Ms. Sharma Roman, Manager of Animal Services, and her staff. They helped him gather up a large group of feral cats in his neighborhood that had gotten out of control. • Mr. Glen Outlaw, 3729 Forsyth Park, who spoke about the Northcliffe area and the sign(s) at the entrance on Country Club Drive that now say Northcliffe and Scenic Hills. Somehow control of those signs and the ownership of that property ended up with Fairways at Scenic Hills HOA not Northcliffe. He has lived there for over 25 years and that sign has been a landmark. He displayed some internet maps and searches that label that area `Northcliffe'. It has become a generic name for the entire area not just the original subdivision. He urges council to ask staff to find a way to look into this situation. He would hate to see this area landmark get renamed and disappear. Consent Agenda Items Mayor Carpenter recognized Councilmember Fowler who requested Item No. 3 be removed from the consent agenda for further discussion. 1. Minutes - Consideration and/or action regarding the approval of the minutes of the Regular Meeting of February 10, 2015. Q. Kessel /B. Dennis) 2. Ordinance No. 15 -S -08— Consideration and/or to take action upon a request approving an Ordinance for a proposed street name change of Schnebly Drive to Hollering Vine beginning at the intersection of Long Leaf Parkway extending north, approximately 2,300 feet to the intersection of Lower Seguin Road. Final Reading (B. James /L. Wood) 2 -17 -2015 Minutes page - 4 - The following was read into record: ORDINANCE NO. 15 -S -08 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS TO CHANGE THE STREET NAME OF SCHNEBLY DRIVE TO HOLLERING VINE. 4. Ratification of Resolution No. 15 -R -11 — Consideration and/or action ratifying Resolution No. 15 -R -11 authorizing the application for one grant application with the County of Bexar in the State of Texas for U.S. Department of Housing and Urban Development Community Development Block Grant Program (CDBG) funding and all other matters in connection therewith. (J. Bierschwale /S. Willoughby /C. Raleigh) The following was read into record: Ratification of Resolution No. 15 -R -11 Ratifying Resolution No. 15 -R -11 authorizing the application for one grant application with the County of Bexar in the State of Texas for U.S. Department of Housing and Urban Development Community Development Block Grant Program (CDBG) funding and all other matters in connection therewith. Mayor Carpenter called for a motion and recognized Councilmember Fowler who moved, seconded by Mayor Pro -Tem Edwards to approve consent agenda items 1, 2 and 4. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Fowler, Azzoz, John and Thompson voting for and n one voting no. Motion passed. Discussion and Action Items 3. Resolution No. 15 -R -12 — Consideration and/or action authorizing a Professional Services Agreement with Mark McLiney and Andrew Friedman with SAMCO Capital Markets to serve as the City's Financial Advisor. (J. Kessel /J. Santoya/R. Galindo) The following was read into record: RESOLUTION NO. 15 -R -12 A RESOLU ON BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH MARK MCLINEY AND ANDREW FRIEDMAN WITH SAMCO CAPITAL MARKETS TO SERVE AS THE CITY'S FINANCIAL ADVISOR, AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Carpenter recognized Finance Director Juan Santoya who stated this is a professional agreement with our financial advisors, Mark McLiney and Andrew Friedman. They know the city and have been with us a long while. 2 -17 -2015 Minutes page - 5 - Mayor Carpenter recognized Councilmember Fowler who stated he understands they are now with a new company. Financial Advisor Mark McLiney explained that their old company, Southwest Securities, was bought out by billionaire Gerald Ford. However, since the buyout, the new management team asked the employees to go in a direction he was not comfortable with. As an example, he said he does not believe a company should be on both sides of a transaction. A municipality and a developer traditionally have diverse separate directions. He believes a financial advisory firm should only represent a public entity, not be on both sides. So he left the firm (as did many others) and joined SAMCO Capital Markets, who have been in business since 1987 and have offices in San Antonio, Austin and Dallas. This company matches his old team's goals by representing and maintaining relationships solely with municipalities and they do not try to represent both sides of a transaction. This company has all the resources it needs to maintain the services and terms the City of Schertz enjoyed before. Mayor Carpenter stated `Ethics and Integrity,' this is why we have a relationship in the first place. Mayor Carpenter called for a motion and recognized Mayor Pro -Tem Edwards who moved, seconded by Councilmember Azzoz to approve Resolution No. 15 -R -12. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Fowler, Azzoz, John and Thompson voting for and no one voting no. Motion passed. 5. Resolution No. 15 -R -13- Consideration and /or action approving a Resolution accepting the Semiannual Report with respect to the progress of the Capital Improvements Plan, and other matters in connection therewith. (B. James /J. Santoya /R. Galindo) The following was read into record: 11k. RESOLUTION NO. 15 -R -13 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS ACCEPTINING THE SEMIANNUAL REPORT WITH RESPECT TO THE PROGRESS OF THE CAPITAL IMPROVEMENTS PLAN, AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Carpenter recognized Director of Finance Juan Santoya who provided information regarding the Capital Improvements Plan Semiannual Report. Mr. Santoya stated the Texas Local Government Code requires the Capital Improvements Advisory Committee (CIAC) to file semi - annual reports with respect to the progress of the capital improvements plan and report to City Council any perceived inequities to implement the plan or impose impact fees. The CIAC is a citizen group made up of our current Planning and Zoning Commission, a real estate -type representative and a resident in the Extraterritorial Jurisdiction, all of whom are appointed by the City Council. The report includes a capital recovery balance report for April 1, 2014 through September 30, 2014 and draft CIAC minutes from January 28, 2015. The CIAC met and unanimously approved the Capital Improvements Semi - annual Report. Mr. Santoya provided the following information: 2 -17 -2015 Minutes Page - 6 - Apr 1, 2014 to Sept 30, 2014 * * * * * * * * * * * * ** IMPACTS FEES * * * * * * * * * * * * ** Water Sewer Total Beginning Impact Fee Balance 4,519,502.99 3,698,280.82 8,217,783.81 Revenues: Impact Fees 1 298,620.10 139,445.16 438,065.26 Interest Earned 2 274.98 174.99 449.97 Investments Income 3 2,641.21 1,038.22 3,679.43 Capital One - Investment Income 4 0.00 5,401.63 5,401.63 Expenses: Legal Services 5 (58 0.00 (58.50) Auditor /Accounting Services 6 (1 .0 (1,000.00) (2,000.00) Investment Mgt Fee - Sewer 7 0.00 (2,148.01) (2,148.01) South East Quad Elevated Tank 8 6.77 0.00 6.77 S. Reg Reclamation Plant - Pre - Design 9 0.00 042.30 6,042.30 Total Revenue Over /(Under) Expense 300,484.56 148,954.29 449,438.85 Ending Impact Fee Balance 4,819,987.55 3,847,235.11 8,667,222.66 Staff recommends approval of Resolution 15 -R -13 accepting the Semi - annual Report as filed by the Capital Improvements Advisory Committee. ve Mayor Carpenter called for a motion and recognized Mayor Pro -Tem Edwards who moved, seconded by Councilmember Thompson to approve Resolution No. 15 -R -13 accepting the Semi - annual Report as filed by the Capital Improvements Advisory Committee. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Fowler, Azzoz, John and Thompson voting for and no one voting no. Motion passed. Roll Call Vote Confirmation Deputy City Secretary Donna Schmoekel provided the roll call vote information for agenda items 1 through 5. Requests and Announcements 6. Announcements by City Manager • Citizen Kudos • Recognition of City employee actions • New Departmental initiatives No further announcements were made. 7. Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. 2 -17 -2015 Minutes Page - 7 - No requests were made. 8. Requests by Mayor and Councilmembers to City Manager and Staff for information. No requests were made. 9. Announcements by Mayor and Councilmembers Mayor Pro -Tem Edwards left the meeting at 6:38 p.m. • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended. • Recognition of actions by City employees • Recognition of actions by community volunteers • Upcoming City Council agenda items \we Mayor Carpenter recognized Councilmember Fowler who stated he had a couple of kudos for city staff regarding the traffic problem of turning right out of the Woodland Oaks subdivision onto Schertz Parkway. City staff went out and discovered we did not have a center lane. This feature was added by marking off a turn lane to increase the efficiency of traffic flow leaving the subdivision. He thanked Executive Director of Development Services Brian James and asked him to thank the team that went out there. Councilmember Azzoz added his thanks as well and said everything works well now. Mayor Carpenter recognized Councilmember Thompson who stated he wanted to thank someone he has not yet met. He explained his wife is a long distance runner and was running Saturday along Buffalo Drive around 11:30 a.m. He was driving beside her for a short while talking to her and pacing her, and just as he drove away a police officer pulled up after him beside his wife to ask if she was okay. He had spotted the `odd behavior' of a car driving beside a woman pedestrian and was double checking on her safety. Councilmember Thompson said he did not know who to thank so he extended his thanks to the Schertz Police Department in general. Mayor Carpenter stated that was a fantastic story and he hopes things like that happen in the City all the time. He added that Councilmember Edwards had to leave a few minutes ago and since we now do not have a full council, he recommended we postpone the executive session scheduled for this evening to a later date. Executive Session 11. City Council will meet in closed session under section 551.074 Evaluation of the City Secretary and Deputy City Secretary. Council did not meet. 2 -17 -2015 Minutes Page - 8 - Adjournment Meeting was adjourned at 6: 42 p.m. Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary 2 -17 -2015 Minutes Page - 9 - Agenda No. 2 CITY COUNCIL MEMORANDUM City Council Meeting: February 24, 2015 Department: Development Services Subject: Application for Landmark or Heritage Neighborhood Designation — Consideration and/or action approving designation requests for Landmark Properties located at 509 Exchange Street and 511 Exchange Street. (B. James /D. Weirtz) BACKGROUND Section 21.4.9 Designation of Landmark Properties and Heritage Neighborhoods of the City of Schertz' Unified Development Code (UDC) establishes the requirements and process for designating a property as a Landmark Property. The properties being proposed for designation are 509 Exchange Street and 511 Exchange Street. Both properties were nominated by the Schertz Historical Preservation Committee (SHPC) and were recommended for designation by the SHPC on January 22, 2015. Community Benefit To recognize and encourage the preservation of those areas of specific buildings or structures of significance to the City. Summary of Recommended Action Staff recommends designation of the properties at 509 and 511 Main Street as Landmark Properties. FISCAL IMPACT None RECOMMENDATION Designation of the properties at 509 and 511 Main Street as Landmark Properties. ATTACHMENTS Landmark Designation Application for 509 Main Street Property Owner Notification for 509 Main Street Landmark Designation Application for 511 Main Street Property Owner Notification for 511 Main Street Schertz Historical Preservation Committee Application for Landmark or Heritage Neighborhood Designation This application is to serve as the means by which citizens may apply for approval to have a structure, residence, neighborhood, or designated area within the city limits or extra territorial jurisdiction (ETJ) of Schertz, Texas designated as either a "Landmark" property or a Heritage Neighborhood. "Landmark Property" shall mean any site or structure situated within the City of Schertz or its ETJ, designated by the Schertz Historical Preservation Committee (Commission) (SHPC) and declared by a majority vote of the Schertz City Council to be representative of a period of importance to the City's early development and/or representative of exceptional cultural, archaeological, architectural or personal significance. "Heritage Neighborhood" shall mean any significant concentration, linkage or continuity of sites or structures united by an early City development period, architecturally, archaeologically, or culturally by plan or physical development. NAME OF APPLICANT / NOMINATOR: Schertz Historical Preservation Committee ADDRESS OF APPLICANT /NOMINATOR: 1400 Schertz Parkway, Schertz, Texas 78154 TELEPHONE NUMBER: 210 - 619 -1000 NOMINATION FOR: Landmark Property NOMINEE: 509 Exchange Street, Schertz, Texas SECTION A. DESIGNATION REQUEST TATEMENT OF JUSTIFICATION: The home at 509 Exchange Street, Schertz, Texas was built by a local San Antonio builder in the year 1926 as reported by and contained in the records of the Guadalupe County Appraisal District. The home was the original residence of F. J. Bolton, a member of a prominent Bexar and Guadalupe County family. F. J. Bolton owned a barber shop on Main Street for more than twenty years. He also owned the Schertz Hotel which was converted to the Watson House Apartment. The ownership of the home passed through several families following Mr. Bolton's ownership. The current owner, Mrs. Annett Christopherson, has lived in the home since September 1986. The home is among the few remaining original structures that comprised the first Schertz residential neighborhood. Its architectural style has remained true to its original design. The home warrants designation as a Schertz Landmark Property due to its being among the first neighborhood properties established within the community as well as its being the original residence of one of the early Schertz's prominent residents. SCHIERurz OCOMMUNITY PPORTUNITY DEVELOPMENT SERVICES PLANNING DEPARTMENT February 6, 2015 Annette L. Christopherson 509 Exchange Schertz, Texas 78154 RE: Landmark Property Designation for 509 Exchange Street, Schertz Texas 78154 Dear Ms. Christopherson: The City of Schertz Historical Preservation Committee met on January 22, 2015 and has recommended the property at 509 Exchange Street, Schertz Texas be designated as a "Landmark Property ". City Council will consider the item at their February 24, 2015 meeting at 6:00 p.m., Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. If you should have any questions or concerns, please feel free to contact me at 210 -619- 1023. Sincerely, r� W � Brian James Executive Director of Development City of Schertz bjamesAschertz.com 1400 Schertz Parkway Schertz, Texas 78154 210.619.1000 schertz.com Schertz Historical Preservation Committee Application for Landmark or Heritage Neighborhood Designation This application is to serve as the means by which citizens may apply for approval to have a structure, residence, neighborhood, or designated area within the city limits or extra territorial jurisdiction (ETJ) of Schertz, Texas designated as either a "Landmark" property or a Heritage Neighborhood. "Landmark Property" shall mean any site or structure situated within the City of Schertz or its ETJ, designated by the Schertz Historical Preservation Committee (Commission) (SHPC) and declared by a majority vote of the Schertz City Council to be representative of a period of importance to the City's early development and/or representative of exceptional cultural, archaeological, architectural or personal significance. "Heritage Neighborhood" shall mean any significant concentration, linkage or continuity of sites or structures united by an early City development period, architecturally, archaeologically, or culturally by plan or physical development. NAME OF APPLICANT /NOMINATOR: Schertz Historical Preservation Committee ADDRESS OF APPLICANT / NOMINATOR: 1400 Schertz Parkway, Schertz, Texas 78154 TELEPHONE NUMBER: 210 -619 -1000 NOMINATION FOR: Landmark Property NOMINEE: 511 Exchange Street, Schertz, Texas SECTION A. DESIGNATION REQUEST STATEMENT OF JUSTIFICATION: The home at 511 Exchange Street, Schertz, Texas was built by a local San Antonio builder in the year 1913 as reported by and contained in the records of the Guadalupe County Appraisal District. The home was the original site for placement of the Rural Farm Telephone Company's telephone switchboard operation. The Rural Farm Telephone Company owned the house for the period during which it served as the switchboard operation site and sold the house (October 1958) to a company employee once the phone company was bought by Southwestern Bell Telephone Company. That employee's family still owns the property. Rural Farm Telephone Company was a needed communication link between the various farm families of the time (circa 1910) and their doctor, the train depot and their long distance business centers. The home serves as a unique feature of early Schertz architecture. Its use as a key communication link for area settlement farmers makes it an important feature of the community's social and business development. SCHIERTZ I OCOMMUNITY PPORTUNITY DEVELOPMENT SERVICES PLANNING DEPARTMENT February 6, 2015 Eula C. Burton 511 Exchange Schertz, Texas 78154 RE: Landmark Property Designation for 511 Exchange Street, Schertz Texas 78154 Dear Ms. Burton: The City of Schertz Historical Preservation Committee met on January 22, 2015 and has recommended the property at 511 Exchange Street, Schertz Texas be designated as a "Landmark Property ". City Council will consider the item at their February 24, 2015 meeting at 6:00 p.m., Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. If you should have any questions or concerns, please feel free to contact me at 210 -619- 1023. Sincerely, ��,Wol— Brian James Executive Director of Development City of Schertz biames@scheitz.com 1400 Schertz Parkway Schertz, Texas 78154 210.619.1000 schertz.com Agenda No. 3 CITY COUNCIL MEMORANDUM City Council Meeting: February 24, 2015 Department: Public Works Subject: Resolution No. 15 -R -16 — A Resolution by the City Council of the City of Schertz, Texas authorizing a contract with Myers Concrete, Inc. related to the East Dietz Creek at Borgfeld Drainage Maintenance and Improvement Project, and other matters in connection therewith BACKGROUND The City desires to maintain and improve the Dietz Creek at Borgfeld Road to 700 -feet downstream. This project includes the replacement of a damaged concrete apron and the installation of a concrete swale at the bottom of the creek to improve flow and reduce culvert erosion of the creek bed. The project was publicly bid and six bids were received for this project. The low bidder for the project is Myers Concrete with a base bid of $142,776 and an additive alternate of $34,968 for the concrete swale. Staff recommends contracting with Myers Concrete Company to complete the East Dietz Creek at Borgfeld Drainage Maintenance and Improvement Project in the amount of $177,744. The Engineer's estimate for the base bid was $115,489. The budget for the project is as follows: East Dietz Creek at Borgfeld Road to 700 -feet downstream Drainage Imurovement Proiect Engineering $8,000 Construction $177,744 Legal $5,200 (Due to the need to update bid documents) Advertising $500 Contingency $6,300 Project Total $197,744 Goal Approve Resolution 15 -R -16 for the East Dietz Creek at Borgfeld Road Drainage Maintenance and Improvement Project. Community Benefit Improved drainage of the East Dietz Creek at Borgfeld helps to protect life and property from flooding during major rain events. Summary of Recommended Action Staff recommends Council approve hiring Myers Concrete, Inc. for a base bid in the amount of $142,776 and an additive alternate of $34,968 for a total contract amount of $177,744 for the East Dietz Creek at Borgfeld Road Drainage Maintenance and Improvement Project. FISCAL IMPACT The fiscal impact of the project will not exceed $197,744. The project will be partially paid for from the remainder of the Drainage Bonds and from the Drainage Project Number 204 -900- 551900. Presently there is $99,569 in the Drainage Bonds Fund and $140,000 in the Drainage Project Number 204 - 900 - 551900. This is a budgeted item in the FY 2014 -15 Budget. RECOMMENDATION Staff recommends Council approval of Resolution 15 -R -16 ATTACHMENTS Resolution 15 -R -16 Bid Tabulation & Recommendation from Ford Engineering, Inc. Exhibit RESOLUTION NO. 15 -R -16 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A CONTRACT WITH MYERS CONCRETE, INC. RELATED TO THE DIETZ CREEK AT BORGFELD DRAINAGE MAINTENANCE AND IMPROVEMENT PROJECT AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, The City staff of the City of Schertz (the "City ") has recommended that the City accept the bid proposal from Myers Concrete, Inc for the Dietz Creek at Borgfeld Drainage Maintenance and Improvement Project; and WHEREAS, City staff has received qualifications indicating that Myers Concrete, Inc. is qualified to provide such services for the City; and WHEREAS, the City Council has determined that it is in the best interest of the City to contract with Myers Concrete, Inc. pursuant to the recommendation made by Ford Engineering, Inc. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to execute and deliver the contract with Myers Concrete, Inc. related to the Dietz Creek at Borgfeld Drainage Maintenance and Improvement Project. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 24th day of February, 2015 ATTEST: Brenda Dennis, City Secretary (CITY SEAL) CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor -2- CITY OF SCHERTZ BID TABULATION East Dietz Creek Channel Improvements: Borgfeld R. Bid Date: 01/15/2015 to 700 -Ft Downstream Project No. 1124.8419 QTY UNIT PRICE I TOTAL I UNIT PRICE Myers Concrete Smith Contracting Friesenhahn Paving Austin Engineering 1 #14- PW- 52 -C -03 372 $ 94.00 $ 34,968.00 $ 81.00 $ 30,132.00 $ 98.00 1 $ 36,456.00 1 $ 80.00 1 $ 29,760.00 ITEM NO. DESCRIPTION UNIT QTY UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL LS 1 1 TPDES -Storm Water Pollution Prevention Plan $ 3,850.00 $ 3,850.00 $ 3,500.00 $ 3,500.00 $ 4,000.00 $ 4,000.00 $ 4,500.00 $ 4,500.00 LS I 2 Mobilization $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 8,000.00 $ 8,000.00 $ 5,000.00 $ 5,000.00 LS I 3 Traffic Control and Regulation $ 4,178.20 $ 4,178.20 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 Channel Excavation CY 1983 4 $ 11.60 $ 23,002.80 $ 20.00 $ 39,660.00 $ 28.00 $ 55,524.00 $ 20.00 $ 39,660.00 Remove Concrete Rip Rap SY 344.0 5 $ 22.50 $ 7,740.00 $ 30.00 $ 10,320.00 $ 18.00 $ 6,192.00 $ 39.00 $ 13,416.00 Concrete Rip Rap (5" Thickness) SY 344.0 6 $ 63.00 $ 21,672.00 $ 60.00 $ 20,640.00 $ 64.00 $ 22,016.00 $ 110.00 $ 37,840.00 Hydromulch SY 5634 7 $ 1.50 $ 8,451.00 $ 1.00 $ 5,634.00 $ 0.85 $ 4,788.90 $ 3.00 $ 16,902.00 Erosion Control Matting (Flexterra) (Pilot Channel SY 752 8 Side Slopes) $ 7.50 $ 5,640.00 $ 0.90 $ 676.80 $ 1.75 $ 1,316.00 $ 12.00 $ 9,024.00 Erosion Control Matting (Flexterra) (Bank Fill) SY 2186 9 $ 7.50 $ 16,395.00 $ 2.00 $ 4,372.00 $ 1.25 $ 2,732.50 $ 12.00 $ 26,232.00 Erosion Control Matting (LANDLOK 450) SY 5634 10 (Channel Bottom) $ 3.55 $ 20,000.70 $ 9.00 $ 50,706.00 $ 10.50 $ 59,157.00 $ 5.00 $ 28,170.00 Gabion Mattress SY 144.2 11 $ 151.50 $ 21,846.30 $ 76.00 $ 10,959.20 $ 145.00 $ 20,909.00 $ 100.00 $ 14,420.00 TOTAL AMOUNT BASE BID $142,776.00 $161,468.00 $189,635.40 $200,164.00 Additive Alternate ITEM NO. DESCRIPTION UNIT QTY UNIT PRICE I TOTAL I UNIT PRICE I TOTAL I UNIT PRICE I TOTAL I UNIT PRICE I TOTAL 1 Concrete Rip Rap (5" Thickness) SY 372 $ 94.00 $ 34,968.00 $ 81.00 $ 30,132.00 $ 98.00 1 $ 36,456.00 1 $ 80.00 1 $ 29,760.00 ITOTAL AMOUNT BASE BID & ADDITIVE ALTERNATE I 1 1 $177,744.00 1 $191,600.00 1 $226,091.40 1 $229,924.00 Bid Tabulation 1 1/22/2015 CITY OF SCHERTZ BID TABULATION East Dietz Creek Channel Improvements: Borgfeld R. Bid Date: 01/15/2015 to 700 -Ft Downstream Project No. 1124.8419 4.8419 TR Sitework C -3 Environmental #ta- o3 1 Concrete Rip Rap (5" Thickness) SY ITEM NO. DESCRIPTION UNIT QTY UNIT PRICE TOTAL UNIT PRICE TOTAL LS 1 1 TPDES -Storm Water Pollution Prevention Plan $ 3,500.00 $ 3,500.00 $ 15,525.00 $ 15,525.00 LS 1 2 Mobilization $ 15,000.00 $ 15,000.00 $ 11,475.00 $ 11,475.00 LS I 3 Traffic Control and Regulation S 5,000.00 $ 5,000.00 $ 6,750.00 $ 6,750.00 Channel Excavation Cy 1983 4 $ 21.00 $ 41,643.00 $ 44.00 $ 87,252.00 Remove Concrete Rip Rap SY 344.0 5 $ 31.50 $ 10,836.00 $ 9.00 $ 3,096.00 Concrete Rip Rap (5" Thickness) SY 344.0 6 $ 110.00 $ 37,840.00 $ 85.05 $ 29,257.20 Hydromulch SY 5634 7 $ 1.00 $ 5,634.00 $ 0.87 $ 4,901.58 Erosion Control Matting (Flexterra) (Pilot Channel SY 752 8 Side Slopes) $ 1.70 $ 1,278.40 $ 2.29 $ 1,722.08 Erosion Control Matting (Flexterra) (Bank Fill) SY 2186 9 $ 1.70 $ 3,716.20 $ 2.29 $ 5,005.94 Erosion Control Matting (LANDLOK 450) SY 5634 10 (Channel Bottom) $ 10.25 $ 57,748.50 $ 7.08 $ 39,888.72 Gabion Mattress SY 144.2 11 $ 155.50 $ 22,423.10 $ 87.75 $ 12,653.55 TOTAL AMOUNT BASE BID $204,619.20 $217,527.07 Additive Alternate ITEM NO. DESCRIPTION UNIT QTY UNIT PRICE TOTAL I UNIT PRICE TOTAL 1 Concrete Rip Rap (5" Thickness) SY 372 $ 110.00 $ 40,920.00 $ 85.05 $ 31,638.60 ITOTAL AMOUNT BASE BID & ADDITIVE ALTERNATE I 1 1 $245,539.20 1 $249,165.67 Bid Tabulation 2 1/22/2015 CITY OF SCHERTZ LOW BIDDERS UNIT PRICE East Dietz Creek Channel Improvements: Borgfeld R. VERIFICATION to 700 -Ft Downstream Bid Date: 01/15/2015 Project No. 11 1124.8419 #14- PW- 52 -C -03 Low Bidder Myers Concret Average Bid Engineers Est % DIFF AVERAGE % DIFF ESTIMATE ITEM NO. DESCRIPTION UNIT QTY UNIT PRICE UNIT PRICE UNIT PRICE o/ o/ 1 TPDES -Storm Water Pollution Prevention Plan LS 1 $ 3,850.00 $ 5,812.50 $ 3,012.76 -34% 28% 2 Mobilization LS 1 $ 10,000.00 $ 9,912.50 $ 9,038.27 1% 11% 3 Traffic Control and Regulation LS 1 $ 4,178.20 $ 5,154.70 $ 3,012.76 -19% 39% 4 Channel Excavation CY 1983 $ 11.60 $ 24.10 $ 15.00 -52% -23% 5 Remove Concrete Rip Rap SY 344 $ 22.50 $ 25.00 $ 12.00 -10% 88% 6 Concrete Rip Rap 5" Thickness SY 344 $ 63.00 $ 82.01 $ 60.00 -23% 5% 7 H dromulch SY 5634 $ 1.50 $ 1.37 $ 1.50 9% 0% 8 Erosion Control Matting (Flexterra) (Pilot Channel Side Slopes) SY 752 $ 7.50 $ 4.36 $ 1.69 72% 344% 9 Erosion Control Matting Flexterra Bank Fill SY 2186 $ 7.50 $ 4.46 $ 1.69 68% 344% 10 Erosion Control Matting (LANDLOK 450) (Channel Bottom ) SY 5634 $ 3.55 $ 7.56 $ 5.00 -53% -29% 11 Gabion Mattress SY 144.2 $ 151.50 $ 119.29 $ 30.00 27% 405% Total Contract Bid $ 142,776.00 $ 186,022.96 $ 115,489.00 -23% 24% Low Bidder Unit Price Evaluation