03-24-2015 MinutesNIIWTES
REGULAR MEETING
March 24, 2015
A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on March
24, 2015, at 6:00 p.m., in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz
Parkway, Building #4, Schertz, Texas. The following members present to -wit:
Mayor Michael Carpenter
Councilmember Grumpy Azzoz
Councilmember Robin Thompson
Staff Present:
Deputy City Manager John Bierschwale
Interim Executive Director Dudley Wait
City Attorney Charles Zech
Councilmember Jim Fowler was absent.
Call to Order
Mayor Pro -Tern Cedric Edwards
Councilmember Daryl John
City Manager John Kessel
Executive Director Brian James
Chief of Staff Bob Cantu
City Secretary Brenda Dennis
Mayor Carpenter called the meeting to order at 6:00 p.m.
Invocation and Pledges of Allegiance to the Flags of the United States and the State of
Texas (Councilmember Thompson)
Councilmember Thompson provided the invocation followed by the Pledges of Allegiance to the
Flags of the United States and the State of Texas.
Mayor Carpenter stated that he would like to rearrange the order of the agenda this evening and
would like to go to the Presentation portion first.
Mayor Carpenter stated that before beginning the presentations he wanted to recognize the
following individuals in the audience:
• Commissioner Jim Wolverton, Guadalupe County
• Dr. Greg Gibson, Superintendent of the Schertz - Cibolo- Universal City
Independent School District (SCUCISD)
• Lt. Col. Robin Baldwin, 120i Flying Wing Randolph Air Force Base
Presentations
• Awards presentation SCUCISD/Historical Preservation Committee Essay and Art
Contest. (B. Dennis/D. Weirtz/J. Webb/B. Hall)
03 -24 -2015 Minutes Page - 1 -
Mayor Carpenter recognized Schertz Historical Preservation Committee Chair Dean
Weirtz who stated they were here tonight to honor students of the Schertz- Cibolo-
Universal City Independent School District (SCUCISD).
He stated this art contest is one element in collaboration between Schertz- Cibolo-
Universal City Independent School District (SCUCISD) and the Schertz Historical
Preservation Committee to get students involved in learning about local area history and
local government. Ms. Becky Williams, SCUCISD Social Studies Coordinator, was the
driving force in making this event a success. The contest was open to all students with
entries from and judging by the following grade categories: K -2, 3 -4, 5 -6, 9 -12.
Students had to submit both an original art work and an accompanying essay related to
the theme "How the history of my local area impacts my present and future." More than
50 entries were received and judges included SCUCISD staff, SHPC members and City
of Schertz staff. The winners in each grade category are being recognized this evening.
Mayor Carpenter, Dr. Greg Gibson, Mr. Dean Weirtz, Mr. Jim Webb and Ms. Becky
Williams presented the following students with their trophies and certificates.
1St Place
K -2 —
Davis Refienberg
3 -4 —
Joshua Bremer
5 -6 —
Dakota Dickerson
9 -12
— Theresa Phan
3rd Place
K -2
- Evelin Martinez
K -2
- Hope Bremer
3 -4
- Parker Gorman
3-4
- Nikayla Durand
5 -6
- Madison Sellers
5 -6
- Sydney McCutcheon
2nd Place
K -2
- Bailey Pruitt
K -2
- McKayla Bunton
3 -4
- Alina G. Villareal
5 -6
- Annie Porter
5 -6
- Faith Bremer
Mr. Weirtz stated he wanted to thank all the students, parents and teachers who
participated in this event. This will be an annual contest and they hope to have more
students participate in the future! SCUCISD and the Historical Preservation Committee
have many other events planned to get all students involved. Chair Weirtz presented Ms.
Becky Williams a certificate recognizing all her efforts for making this a successful
event. He also thanked City secretary Brenda Dennis for her assistance on this project.
• FY 2013 -14 Comprehensive Annual Financial Report (CAFR) (J. Kessel/J. Santoya/R.
Galindo/D. Fraser)
Mayor Carpenter recognized Ms. Debbie Fraser with Armstrong, Vaughn & Associates
who provided information on the recent audit answering questions from Council.
03 -24 -2015 Minutes Page - 2 -
Ms. Frazer first thanked the Finance Department who had to pull a lot of documents for
them. She stated the audit is broken into three parts: 1) Introductory Section, 2)
Financial Section, and the 3) Statistical Section. She spoke on the following items:
o Page 2 & 3: You received an unmodified opinion which stated the financial
statements were fairly stated and materially correct after adjustments.
• At the years end there were total assets of $11.8 million; $7.5 million of this was
cash and investments; liabilities of $2.1 million; unavailable revenues of $2
million; and a total fund balance of $7.7 million.
• The unassigned fund balance is $5,587,262. That along with the assigned balance
is actually 32% of the operating cost. The city's goal for this year was 25 %.
Remember that about 4 or 5 years ago the city had only one month of operating
expenditures in place and now there is almost a 4 month reserve. The city is shy
of 4 months by only 1%. The mayor commented that having a strong cash reserve
position is very exciting. This is largely made possible by the city staff and their
careful managing of the city money.
• Page 57 & 58: General Fund Budget to Actual. At year's end the city budgeted
$21.5 million in revenues and actually brought in $22,102,000, resulting in a
favorable variance of $582,000. This was a result of an increase in sales tax and
CPS franchise tax plus a little property tax but not much. The city actually
budgeted to spend $21.3 million but spent almost $20 million, resulting in a
favorable variance of $1.3 million. Net change and fund balance resulted in a
$1.7 million increase; thus the fund balance increased from $6 million to $7.7
million.
• Effective next year the Government Accounting Standards Board (GASB) issued
a new pronouncement - GASB 68 - which guides how we need to record defined
pension plans. On the city's full accrual statements you will have to recognize a
liability of $15 million.
• The funding ratio for the city is trending up, which is good.
• Page 25 & 26 -, this is the statement of net position of the proprietary funds
(water, sewer and EMS). At the end of the year the total assets for both funds
were$ 6.9 million and the total liabilities were $16.9 million with a total net
positon of $70 million and $16.5 million of that is unrestricted.
• Statement of Revenue Expenses and Changes in Fund Balance. Total operating
revenue for both funds were $23.7 million, operating expenses were $21.5
million. Operating income increased by $2.2 million; total non - operating revenue
expenses of $57,000; a couple of transfers in and out and capital contributions
from developers of $2.8 million with an increase of net position of $5.1 million;
net position at year end of $70 million.
• Last ten fiscal years of fund balance. Since 2009 the city had an assigned fund
balance of about $1.47 million, and now you are at $6.3 million. In the back of
the book behind the statistical section there is a 10 year analysis if you are
interested in looking at it.
Mayor Carpenter recognized Councilmember Edwards who stated he wanted to thank
Ms. Fraser and her firm for all their great work on the city audit.
03 -24 -2015 Minutes Page - 3 -
Special Recognition
Employee and Community Recognition (D. Wait)
Mayor Carpenter recognized Interim Executive Director Dudley Wait who provided
information regarding an event that took place on November 21, 2014. The following
individuals were instrumental in going to Mr. Joe Bredberg's aid when he suddenly went
into cardiac arrest at a local convenience store in Schertz.
Mr. Wait recognized the following individuals who were presented with certificates:
- Dallas Hopper, Schertz PD
-Steve Rolison, Schertz PD
- Hayden Henshaw, Acadian EMS
- Jessica Trevino, Acadian EMS
Mr. Wait stated the Schertz responder team that night included Fire Department Engine 2
staff, Mack Melancon, John Hernandez, Jesse Ruiz, and Justin Schwersinske, along with
EMS staff, Eddie Rodriguez, Jose Hernandez, Matthew Gonzales, and shift commander
Matt Troncoso.
Mayor Carpenter recognized Mr. Bredberg who came forwarding expressing his sincere
thanks and gratitude to all those involved in coming to his aid. He also thanked the city
for providing the qualified staff and the necessary equipment that was so necessary in
saving his life.
Employee Recognition
New Employees Finance Department: Jessica Kurz, Purchasing and Asset Manager and
Benjamin Juarez, Accountant I (B. Cantu/R. Galindo)
Mayor Carpenter recognized Assistant Finance Director Robert Galindo who introduced
two (2) new employees that have joined the Finance Department. Mr. Galindo provided
a brief biography. Mayor Carpenter and Council welcomed Jessica and Benjamin to the
Schertz Team.
Proclamation
• Proclamation recognizing Arthur Mancinas. (Mayor Carpenter)
Mayor Carpenter stated that recently he had received an email from a neighbor of Mr.
Mancinas. As he read the e -mail he realized that here was a person who exemplifies what
has made Schertz great for the last 60 years; a person who gives to the community and
shares what he has with the people around him. The 'mayor proceeded to read the
proclamation and congratulated Mr. Mancinas on his unselfish contributions to his
03 -24 -2015 Minutes Page - 4 -
friends and neighbors in the community. Mr. Mancinas thanked his neighbor and his
Wife.
Hearing of Residents
Mayor Carpenter recognized the following who spoke:
• Ms. Maggie Titterington Schertz Chamber President who provided information on the
recent Taste of the Town Event. Ms. Titterington also invited Council to the Grand
Opening for Mam's Cigar Shop, 107 E. Wright Blvd., Universal City on Friday March
27, 2015. Ms. Titterington also stated that she is currently working with the committee
on the upcoming Dog Park Grand Opening and fund raiser.
• Ms. Mariam Ward, 2015 Clemens Project Graduation, who came forward providing
information on upcoming events to raise funds for the project. Ms. Ward also issued a
challenge to Mayor, Council and Management staff as she stated that she has already
received sponsorships from the City of Selma and other numerous local businesses.
• Mr. Glen Outlaw, 3729 Forsyth Park, who spoke against a proposed ordinance
prohibiting the use of Hand -Held Mobil Communication Devices.
• Lt. Col. Robin Baldwin, 11700 Cypress Court, also representing the 12th Flying Wing
Randolph AFB, who came forward stating that growth in this area has created some
challenges with the base. However, they are very happy with the cooperation they have
experienced with City Staff. Eight months ago they came to us in a crisis wondering if
their mission here was going to remain viable. They see Schertz as their most important
partner and he wanted to say `Thank You' and they look forward to continue working
with us in the future.
Mayor Carpenter stated that the city shares that commitment with the base and have been
working closely with them to protect their mission here. It has always been a close
relationship for 40 and 50 years and we will continue to follow the direction and
leadership given to us by the base.
City Events and Announcements
• Announcements of upcoming City Events (J. Bierschwale /B. James)
Mayor Carpenter recognized Director of Development Services Brian James who
provided the following announcements:
• Thursday, March 26, 2015, Pre - Budget Community Meeting, 6:30 p.m. Schertz
United Methodist Church, 3460 FM 3009.
• Saturday, March 28, 2015, BVYA Opening Day Event, Parade and Opening
Ceremonies 8:30 a.m.
03 -24 -2015 Minutes Page - 5 -
• Saturday, March 28, 2015, Grand Opening for the Crossvine, 10:00 a.m., 9901
Hollering Vine.
• Tuesday, March 31, 2015, City Council and Mayor's Task Force Workshop, 6:00
p.m., Schertz Civic Center Blue Bonnet Room.
• Thursday, April 9, 2015, Community Volunteer Fair and Open House, 5:30 p.m.,
Schertz Civic Center.
• Friday, April 24, 2015, 6th Annual Schertz/Cibolo Lions Club Casino Night, Schertz
Civic Center 7:00 p.m.
• Announcements and recognitions by City Manager (J. Kessel)
No announcements provided at this time.
Workshop Session
• Discussion and possible action regarding "Council On The Move" Agenda meetings
outside the Council Chambers. (Mayor /Council)
Mayor Carpenter recognized Mayor Pro -Tem Edwards who said he wanted to suggest
that we have an offsite council meeting once a quarter. He suggested some Home Owner
Association locations, local churches, or the Northcliffe Community Center. We would
have to consider some things such as audio video and multi- media. We should go back
to the Senior Center at least once.
Mayor Carpenter recognized Councilmember Azzoz who stated he liked the idea and we
should consider Clemens High School and Steele High School; get the community
involved and make it a more relaxed meeting. Councilmember Thompson agreed and
also suggested Crosspoint and Schertz United Methodist Churches; both have new
sanctuaries with up -to -date sound systems. Additionally, Councilmember Edwards
suggested the park.
Mayor Carpenter stated he wanted everyone to also consider that the City Secretary has
her responsibilities of recording and collecting minutes of the meeting. Any time they
meet outside the chambers it will be extra work for her. He suggested they provide
suggestions of locations (via e -mail to her and include him); then she can provide her
feedback.
• Discussion and possible action regarding a proposed Ordinance prohibiting the use of
Hand -Held Mobile Communication Devices and Portable Electronic Devices while
operating a motor vehicle. (J. Bierschwale/M. Hansen)
Mayor Carpenter recognized Police Chief Michael Hansen who stated this past January
Council had requested staff look into the possibility of creating our own city ordinance
involving hands free cell phone usage. They got together with our legal staff and strived
to put together something a little less ambiguous than San Antonio's ordinance. The draft
in front of you tonight is the result of these efforts. They presented it to our Traffic
03 -24 -2015 Minutes Page - 6 -
Safety Advisory Committee (TSAC) during their recent February and March meetings;
the committee passed it and recommended it be presented to council for consideration.
When one tampers with the rights of citizens there needs to be a reason. There are a
number of reports from the National Highway Traffic Safety Administration that refers to
distracted drivers and states that cell phone usage rates as the second most reason for
driver distractions, second only to items moving in the vehicle. A 2011 report showed
that 10% of all fatality crashes were due to distracted drivers and 121/o were cited for cell
phone use. While the numbers seem low, the issue is in the data collection. It was not
until just a few years ago that cell phone usage was specified; before then, it was simply
listed under driver distractions. When we began this project in January, there were no
less than six bills pending in the current state legislative session. Currently, there are
already restrictions in school zones. The federal government has restricted them in
federal vehicles since 2009 and the Railroad Commission banned them in 2010 for their
employees. Also, in 2010 there was a ban on texting in commercial vehicles and in 2011
they banned all cell phone use in all commercial vehicles carrying hazardous materials.
This is substantial data supporting the need for such ordinances as our proposal tonight.
Mayor Carpenter recognized Councilmember Azzoz who gave two examples of people
he knew who lost a loved one due to cell phone distraction while operating a motor
vehicle; thus, he is a big supporter of these types of ordinances. He believes this is not
taking away a citizen's right but rather making sure we are not negligent while driving.
This is just a rule like many others we have_ out there. We are looking out for everyone's
interest and saving lives. We are not copying anyone else; we are seeing for ourselves
what tragedy can occur to us and others by leaving this issue unattended. Chief Hansen
pointed out that we are not banning the use of cell phones, just usage while driving on
public roads. Councilmember Azzoz stated he remembered the same resistance /concern
by everyone when the law became effective to wear seatbelts, but they have saved many
lives and we are now used to buckling up. It's all about caring for someone else's life.
Mayor Carpenter. recognized Councilmember Edwards who stated he believes there is a
federal and state proposal out there to put a ban on cell phone use while driving. He
stated that now folks are putting their phones in their laps, armrests or cup holders and
are still texting, no matter what. So now they are even more distracted because they are
also looking down rather than forward. Today, we have so much advanced technology
around us, so why not embrace it? However, we need to teach our children responsibility.
If they see me texting while driving, they are going to do it. He does not agree with
banning the cell phones unless the ordinance is modified. Do we have an ordinance for
distracted driving on the books now? Chief Hansen affirmed that we did and that it was a
state ordinance. He explained the city's proposed cell phone ordinance does allow for
turning your phone on and off and allows you to answer a phone and disconnect a phone.
As far as an officer issuing a citation, that is a training matter and he will be in charge of
that. He would hope an officer would not issue a ticket to someone for simply seeing
them push a single button, but rather that they see an individual have both thumbs
working the phone, as they commonly see now. There is technology out there right now
that allows a person to use the phone without ever touching it (i.e. voice commands via
03 -24 -2015 Minutes Page - 7 -
Bluetooth). The ultimate intent is not to ban the use of cell phones, but to use them in a
safer manner.
Mayor Carpenter recognized Councilmember Thompson who stated he had a couple of
questions in item a(6) : The term does not include a communication transmitted through a
global positioning or navigation system and b(3): commits an offense if you view
pictures or written text whether transmitted by internet or other electronic means. He
proposed a scenario and said if a person has something other than a cell phone but it
transmits a picture or map but is not plugged into a blue tooth, how is this viewed by law
enforcement? Chief Hansen stated the intent is to allow the use of a GPS or other
mapping device. Councilmember Thompson stated we may want to see if a state law
comes out of the legislature this spring and if it does, how does this proposed city
ordinance compare to the state law.
Mayor Carpenter recognized Councilmember Azzoz who stated he thinks the intent is if a
law enforcement officer sees me texting or calling and driving, you brought the law that
wants a ticket; this is what the intent is. He is totally for this. If you want to use the
phone, then pull over and use it. It is definitely safer. This is about looking after the
wellbeing of everybody. His advice is pull over if you want to use the phone.
Mayor Carpenter recognized Councilmember Azzoz who made a motion to outlaw the
use of a handheld phone while driving. The motion died due to a lack of a second.
Consent Agenda Items
1. Minutes - Consideration and/or action regarding the approval of the minutes the Special
Workshop Meeting of March 6, 2015 and the Regular Meeting of March 10, 2015. (J.
Kessel/B. Dennis)
2. Ordinance No. 15 -T -09 — Consideration and/or action approving an Ordinance
authorizing a budget adjustment for the Thoroughfare Plan and Roadway Impact Fee
Study in the amount of $130,000.00. Final Reading (B. James/K. Woodlee)
The following was read into record:
ORDINANCE NO. 15 -T -09
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AUTHORIZING A BUDGET ADJUSTMENT FOR THE
THOROUGHFARE PLAN AND ROADWAY IMPACT FEE STUDY IN THE
AMOUNT OF $130,000.00; REPEALING ALL ORDINANCES OR PARTS OF
ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING
AN EFFECTIVE DATE
3. Resolution No. 15 -R -24 - CAFR FY 2013 -14 — Consideration and/or action approving
Resolution No. 15 -R -24 regarding the approval of the FY 2013 -14 Comprehensive
Annual Financial Report (CAFR). (J. Kessel/J. Santoya & D. Fraser)
03 -24 -2015 Minutes Page - 8 -
The following was read into record:
RESOLUTION NO. 15 -R -24
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AUTHORIZING THE APPROVAL OF THE COMPREHENSIVE
ANNUAL FINANCIAL REPORT FOR FISCAL YEAR 2013 -14, AND OTHER
MATTERS IN CONNECTION THEREWITH
4. Resolution No. 15 -R -22 — Consideration and/or action approving a Resolution
authorizing EMS Debt Revenue Adjustments for certain inactive outstanding accounts
receivables. (J. Kessel/D. Wait)
The following was read into record:
RESOLUTION NO. 15 -R -22
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AUTHORIZING EMS DEBT REVENUE ADJUSTMENTS FOR
INACTIVE OUTSTANDING ACCOUNTS RECEIVABLES AFTER 180 DAYS OF
NON PAYMENT AND OTHER MATTERS IN CONNECTION THEREWITH
5. Resolution No. 15 -R -23— Consideration and /or action approving a Resolution
authorizing Utility Billing Debt Revenue Adjustments for certain inactive outstanding
accounts receivables. (J. Bierschwale /C. Spence)
The following was read into record:
RESOLUTION NO. 15 -R -23
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AUTHORIZING UTILITY BILLING DEBT REVENUE ADJUSTMENTS
FOR INACTIVE OUTSTANDING ACCOUNTS RECEIVABLES AFTER 180
DAYS OF NON PAYMENT AND OTHER MATTERS IN CONNECTION
THEREWITH
Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by
Councilmember Thompson to approve the consent agenda items 1 through 5. The vote
was unanimous with Mayor Pro -Tem Edwards, Councilmembers Azzoz, John and
Thompson voting for and no one voting no. Councilmember Fowler was absent.
Motion Passed.
Discussion and Action Items
6. Resolution No. 15 -R -25 — Consideration and/or action approving a Resolution
authorizing a Professional Services Agreement with Freese and Nichols, Inc., related to
03 -24 -2015 Minutes Page - 9 -
the City's Thoroughfare Plan Update and Roadway Impact Fee Study. (B. James/K.
Woodlee)
The following was read into record:
RESOLUTION NO. 15 -R -25
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH
FREESE AND NICHOLS, INC., RELATED TO THE CITY'S THOROUGHFARE
PLAN UPDATE AND ROADWAY IMPACT FEE STUDY AND OTHER
MATTERS IN CONNECTION THEREWITH
Mayor Carpenter recognized City Engineer Kathy Woodlee who stated the City publicly
requested qualifications from firms to provide the Professional Engineering services
necessary to complete an update of the City's Master Thoroughfare Plan and Roadway
Impact Fee Study. The City received responses to the RFQ from two well qualified
professional engineering firms. Key City Staff reviewed the submissions and conducted
interviews with both. After review of scoring, the City contacted Freese and Nichols,
Inc., (FNI) and requested a scope and cost proposal regarding the Thoroughfare Plan
Update and Roadway Impact Fee Study. Final negotiations with FNI have been held and
the City is ready to proceed with approval of the contract.
FNI will provide a functional roadway classification system, update the City's roadway
design and development standards, review access management standards and provide
recommendations for a capital improvements plan of short- and long -term roadway
improvement needs. The Plan will be supported through a public process that includes
the input of a Steering Committee, public meetings, and a public hearing process for plan
adoption.
FNI has prepared a proposal to complete the work and the task fees are as follows:
Master Thoroughfare Plan: $ 91,910
Roadway Impact Fee Study: $116,040
Total $207,950
Staff recommends entering into a Professional Services Agreement with Freese and
Nichols, Inc., in the amount of $207,950.
Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by
Councilmember Thompson to approve Resolution No. 15 -R -25. The vote was
unanimous with Mayor Pro-Tent Edwards, Councilmembers Azzoz, John and
Thompson voting for and no one voting no. Councilmember Fowler was absent.
Motion Passed.
03 -24 -2015 Minutes Page - 10 -
7. Ordinance No. 15 -T -11 — Consideration and/or action approving an Ordinance
authorizing a budget adjustment to fund the Crime Victim Liaison and the
Communication Shift Supervisor positions. First Reading (J. Bierschwale /M. Hansen)
The following was read into record:
ORDINANCE NO. 15 -T -11
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AUTHORIZING A BUDGET ADJUSTMENT TO FUND THE CRIME
VICTIM LIAISON AND THE COMMUNICATION SHIFT SUPERVISOR;
REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN
CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE
DATE
Mayor Carpenter recognized Police Chief Michael Hansen who introduced this item
answering questions from Council. Chief Hansen stated the Texas Code of Criminal
Procedure Chapter 56 governs the rights of crime victims. Article 56.04 of this chapter
requires each law enforcement agency to designate one person to serve as the agency's
crime victim liaison to ensure that a crime victim is afforded certain rights granted under
Chapter 56 of the Texas Code of Criminal Procedure.
The Police Department wishes to enter into an agreement with the cities of Cibolo and
Live Oak to share the costs associated with hiring a crime victim liaison. To do so, the
City would need to amend the adopted 2014 -2015 budget to authorize the expenditures
associated with funding the new position and to increase revenue to reflect Cibolo's and
Live Oak's contributions for the new position.
The Police Department Communication Center is responsible for the emergency
communications for all Schertz and Cibolo Public Safety agencies. This Center is in
operation 24 hours per day, every day of the year.
Currently the Communication Center has positions for three (3) supervisors and twelve
(12) communication officers. However, there are currently two (2) openings. Often the
Center is staffed with less than the desired minimums and without on -duty supervisors.
City staff has identified the need to add a communications supervisor position to provide
the appropriate staff coverage to better meet the demands of the City.
Hiring an additional communications supervisor will help the City get closer to reaching
the minimum number of 3 dispatchers on duty at all times as requested by Fire and EMS
during the 2012/13 Budget.
Crime Victim Liaison
Increase the Budget to authorize $12,500 for the mid -year funding of the crime victim
liaison position in the General Fund.
03 -24 -2015 Minutes Page - 11 -
Increase revenue to recognize Cibolo's and Live Oak's contributions totaling $12,500 for
the current fiscal year.
The impact for future year(s) includes the cost of the program expected to be just over
$75,000. The cities of Cibolo and Live Oak will each contribute $25,000 annually.
Schertz will have ownership of all equipment.
Communications Supervisor
There is no fiscal impact for the communication supervisor in this budget year. There are
funds available due to unfilled openings.
To help offset the cost of the additional position, the City of Cibolo increased their
payment for dispatch services by $26,695 annually.
The weighted salary for a Communication Supervisor is $51,863. The net fiscal impact
beginning the next budget year would be $25,168. Staff recommends approval of first
reading.
Mayor Carpenter recognized Councilmember Thompson who asked if we hire these two
positions plus the three fire fighters we need are we handicapping the city in their
flexibility in where we need to go with the classification and compensation study. City
Manager John Kessel stated he does not think it would be a handicap. We are getting a
bargain, as one position will only be a 50% cost to the city and the other is a 33% cost to
the city. This lets us extend our dollars further than with a different type of hire and it
also helps our citizens significantly to have these positions available to them. Mr.
Thompson asked if we had the crime liaison position now, how much time would be
spent with victims in the city now? Chief Hansen said the staff member will seek out the
duties and grow into the position as time goes on. They will begin to create lists of
shelters and other agencies that can offer help. Their position will be on call in addition to
being available during the standard work week. They will be housed in the police
department and all equipment will belong to Schertz but they will be also be working in
the other cities on a fee basis.
Mayor Carpenter recognized Mayor Councilmember Thompson who moved, seconded
by Mayor Pro -Tern Edwards to approve Ordinance No. 15 -T -11 on first reading. The
vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Azzoz, John
and Thompson voting for and no one voting no. Councilmember Fowler was
absent. Motion Passed.
Roll Call Vote Confirmation
City Secretary Brenda Dennis provided the roll call vote information for agenda items 1 through
7.
Mayor Carpenter moved back to the Announcements section of the agenda.
03 -24 -2015 Minutes Page -12 -
City Events and Announcements
• Announcements and recognitions by City Manager (J. Kessel)
Mayor Carpenter recognized City Manager John Kessel who stated that we are in the
middle of remodeling the Council Chambers. There has been glass that has been treated
with bullet resistant material; some tinting will follow soon. The doors are frosted and
also have a treatment on them. We will be doing some remodeling of the dais area and
the acoustic treatment and sound system will be installed before the next meeting here.
He wanted to express his appreciation to IT Director Myles Clauser and Public Works
Superintendent of Fleets /Streets Doug Letbetter who have both spent a lot of time
working on this project.
Mayor Carpenter moved to the Executive Session portion of the agenda. Mayor Carpenter
recognized Councilmember Azzoz who requested that item 14 be discussed in a public hearing.
Mayor Carpenter stated that this could be done after they meet in executive session.
Mayor Carpenter recognized Councilmember Edwards who asked if he could ask Chamber
President Maggie Titterington to remain available after the executive session in the event they
had questions for her.
Executive Session
Mayor Carpenter recessed the regular meeting at 7:56 p.m. into Executive Session.
13. The City Council will meet in closed session under Section 551.072 of the Texas
Government Code, Deliberation Regarding Real Property.
• Project E -005 — Project Shelter
14. The City Council will meet in closed session under Texas Government Code Section
551.071 Consultation with Attorney and 551.074 Personnel Matters regarding whether a
Council Member has a direct or indirect financial interest in a contract with the City.
Reconvene into ReLyular Session
Mayor Carpenter reconvened into Regular session at 9:04 p.m.
13a. Take any action based on discussions held in closed session under Agenda Item 13.
No action taken.
14a. Take any necessary action based on discussions held in closed session under Agenda
Item number 14.
No action taken.
03 -24 -2015 Minutes Page - 13 -
Requests and Announcements
9. Requests by Mayor and Councilmembers that items be placed on a fixture City
Council agenda.
No items requested.
10. Requests by Mayor and Councilmembers to City Manager and Staff for information.
No requests were provided.
11. Announcements by Mayor and Councilmembers
• City and community events attended and to be attended
• City Council Committee and Liaison Assignments (see assignments below)
• Continuing education events attended and to be attended
• Recognition of actions by City employees
• Recognition of actions by community volunteers
• Upcoming City Council agenda items
No announcements were provided.
12. Information available in City Council Packets - NO DISCUSSION TO OCCUR
Schertz Economic Development Corporation
2014 Tax Year Reimbursement per the City's Development Agreement with
Caterpillar
2014 Tax Year Reimbursement per the City's Development Agreement with Capital
Group
As mentioned by City Manager John Kessel at the March 10, 2015 Council meeting, we
have something that we do regularly which is make available to the general public the
abatements and refunds that we give to the different companies. He stated that what we
want to do is put these into our Council books as an informational item so they are of
record. These can be searched in our electronic Laser Fiche file on -line 24/7 through the
website. He stated that we will have two (2) of these coming out for two (2) different
projects: (1) Caterpillar and (2) The Capital Group. These will be available on March 24,
2015. He stated these are projects that were previously approved by Council. He stated
that he wanted to make this announcement because normally we would have provided
these on March 17, 2015, but that particular meeting was cancelled. He just wanted to
make sure that the general public is made aware of the fmancial transparency. The
following information was provided and can be found on the City's website:
03 -24 -2015 Minutes Page - 14 -
2014 Tax Year Reimbursement per the City's Development Agreement with
Caterpillar
2014 Tax Year Reimbursement per the City's Development Agreement with
Capital Group
Adjournment
As there was no further business the meeting was adjourned at 9:05 p.m.
Y
Mi &&el R. Carpenter, Mayor
ATTEST:
Brenda Dennis, City'Secretary
03 -24 -2015 Minutes Page - 15 -