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05-05-2015 MinutesMINUTES REGULAR MEETING May 05, 2015 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on May 05, 2015, at 6:00 p.m., in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit: Mayor Michael Carpenter Councilmember Jim Fowler Councilmember Daryl John Staff Present: Deputy City Manager John Bierschwale Interim Executive Director Dudley Wait City Attorney Charles Zech Call to Order Mayor Pro -Tem Edwards Councilmember Grumpy Azzoz Councilmember Robin Thompson City Manager John Kessel Executive Director Brian James Chief of Staff Bob Cantu Deputy City Secretary Donna Schmoekel Mayor Carpenter stated that before we call the meeting to order he asked that everyone rise and join him in welcoming his honor Mayor Robert Bueker who served from 1973 to 1980 as City of Schertz Mayor. Mayor Carpenter and Council thanked Mayor Bueker for joining us this evening. Mayor Carpenter called the meeting to order at 6:00 p.m. Mayor Carpenter recognized Mayor Pro-Tern Edwards who stated that Mayor Bueker has put out his first book entitled "Hidden Strength ". Invocation and Pledges of Allegiance to the Flags of the United States and the State of Texas (Mayor Carpenter) and (Girl Scout Troup No, 4834) Mayor Carpenter provided the invocation. Mayor Carpenter recognized Girl Scout Troop No, 4834, Kara Heath, Brooklyn Heath, Jazlyn Ingram, and Kenzie Hudson who provided the Pledges of Allegiance to the Flags of the United States and the State of Texas. Mayor Carpenter thanked them for joining us this evening. City Events and Announcements • Announcements of upcoming City Events (J. Bierschwale /B. James) Mayor Carpenter recognized Executive Director Brian James and Deputy City Manager John Bierschwale who provided the following announcements: Thursday, May 7, 2015, SSLGC Water Treatment Plant Tour, meet in the Administration area at 8:30 a.m., Lunch will be provided. Thursday, May 7, 2015 Sweetheart Court Coronation, Schertz Civic Center, 5:30 p.m. 05 -05 -2015 Minutes Page - 1 - • Tuesday, May 12, 2015, AMM Collision Center, Grand Opening, 10:00 a.m., 806 Main Street. • Thursday, May 14, 2015, Police Memorial Day Service, 11:00 a.m., in front of the Police Department. Upcoming Events • Friday, May 15, Dog Park Ribbon Cutting -Grand Opening, 3:00 -6:00 p.m., Community Circle Drive. • Friday and Saturday, May 15th and 16, 2015, Food Drive for Bexar, Comal, and Guadalupe County Children and Families in Need. Collecting non - perishable food items. Bring to 1400 Schertz Parkway, Bldg. #3 (Community Center) for more information call 210- 619 -1636. • Saturday, May 16, 2015, 14th Annual Doggie Dash, Pickrell Park, 200 Aero Drive, 8:00 a.m. Register at www.Homesforpets.org. • Sunday, May 17, Schertz EMS Golf Tournament, Olympia Hills Golf Course, register by Wednesday, May 6th to Matt Troncoso or Amy Sellers at 210 - 619 -1400. • Tuesday, May 19, 2015, Schertz Monthly Chamber Luncheon, Schertz Civic Center, 11:30 a.m. Presentation Topic: The 12th Flying Training Wing Mission, Operations and Community Partnership. Please RSVP by May 12th • Sunday, May 24, EMS Banquet, 6:00 p.m., Schertz Civic Center. • Friday, May 29, 2015, Hog Wild 2015 - FREE Continuing Education Seminar (for all local government elected, appointed Officials and Employees), (sponsored by DNRBH), at Texas State University, San Marcos. Registration info at: Denton Navarro Rocha Bernal Hyde & Zach, PC's, San Antonio office at 210 - 227 -3243. • Saturday, May 30, 2015, 3rd Annual Friends 4 Fisher House Fun Run, The Run, Auction/Raffle, Cash, etc. Registration starts at 9:00 a.m. Starts and ends at JW's Bracken Saloon, 18400 FM 2252, San Antonio, TX. • Announcements and recognitions by City Manager (J. Kessel) Mayor Carpenter recognized City Manager John Kessel who stated he wanted to draw attention to the envelope(s) that he had laid in front of their places this evening. Mr. Kessel stated this is a note from the Schertz United Methodist Church and he wanted to express his personal appreciation to the Church because their congregation took time recently and wrote a similar note to each City Employee. These were handwritten personalized notes appreciating each particular thing each employee has done or their department has done on behalf of the community. Schertz United Methodist Church is appreciative of those efforts. It makes a big difference for our folks and some were personalized with drawings on them. Thanks to Rev. Linda Montgomery and her church. Proclamations Mayor Carpenter presented the following proclamations: • National Public Works Week (Mayor Carpenter) 05 -05 -2015 Minutes Page - 2 - Mayor Carpenter recognized Public Works Director Sam Willoughby, Assistant Public Works Director Jimmy Hooks, Superintendent of Fleets and Streets Doug Letbetter, Wastewater Manager Larry Busch, General Services Administrative Assistant Judy Vela and Facilities Technician Sam Rhodes. Mayor Carpenter read and presented the proclamation regarding National Public Works Week. • National Building Safety/Inspections Month (Mayor Carpenter) Mayor Carpenter recognized Development Services Director Michelle Sanchez and Chief Inspector Gil Durant. Mayor Carpenter read and presented the proclamation regarding National Building Safety /Inspections Month. Ms. Sanchez stated that she was leaving some literature regarding safety outside on the table for those who wish to pick one up. • National Historic Preservation Month (Mayor Carpenter) Mayor Carpenter recognized the members of the Historical Preservation Committee who came forward. Mayor Carpenter stated that the Historical Committee started after he was elected. The Committee has done a lot of work recognizing the history of the City. Mayor Carpenter stated that the next task is that Mayor Bueker has to find the cities. #1 Library Card. Mayor and Council thanked the departments for their service to the City. Presentation • Presentation of the Schertz Photo History Book (B. James/D. Weirtz) Mayor Carpenter recognized Chair of the Historical Committee Mr. Dean Weirtz who asked the Committee Members present to come forward. Mr. Weirtz gave a briefing on the Schertz Photo Book. Mr. Weirtz requested Council provide the Commission the permission to reproduce it and asked Council for their support. Mr. Weirtz presented the first book to Mayor Carpenter. Mayor and Council thanked the Historical Preservation Committee for the work they are doing. Hearing of Residents No one signed up to speak. Consent Agenda Items Minutes - Consideration and/or action regarding the approval of the minutes of the Regular Meeting of April 28, 2015. (J. Kessel/B. Dennis) 2. Ordinance No. 15 -M -14 — Consideration and/or action approving an Ordinance amending the City's Code of Ordinances Chapter 50, Article IV regulating the discharge of Guns. Final Reading (C. Zech/M. Hansen) 05 -05 -2015 Minutes Page - 3 - The following was read into record: ORDINANCE NO. 15 -M -14 AN ORDINANCE AMENDING THE CITY'S CODE OF ORDINANCES CHAPTER 50, ARTICLE IV REGULATING THE DISCHARGE OF GUNS; PROVIDING FOR CERTAIN EXCEPTIONS; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE 3. Board, Committees and Commission Resignation — Consideration and/or action ratifying the resignation of Patrick Russell of the Parks Advisory Board. (B. Dennis /Council) Mayor Carpenter recognized Councilmember Fowler who moved, seconded by Mayor Pro -Tern Edwards to approve the consent agenda items 1, 2 and 3. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Fowler, Azzoz, John and Thompson voting for and no one voting no. Motion Passed. Discussion and Action Items 4. Ordinance No. 15 -M -15 — Consideration and/or action approving an Ordinance ordering and declaring the 2006, 2008, and 2012 Charter Amendments Adopted. First Reading (C. Zech/B. Dennis) The following was read into record: ORDINANCE NO. 15 -M -15 AN ORDINANCE OF THE CITY OF SCHERTZ, TEXAS, ORDERING AND DECLARING THE 2006, 2008, AND 2012 CHARTER AMENDMENTS ADOPTED. Mayor Carpenter asked Council if they had any questions. As there were no questions, Mayor Carpenter called for a motion. Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by Councilmember Azzoz to approve Ordinance No. 15 -M -15 first reading. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Fowler, Azzoz, John and Thompson voting for and no one voting no. Motion Passed. 5. Resolution No. 15 -R -35 — Consideration and/or action approving a Resolution authorizing a License Agreement with NIDO Ltd., to allow the City of Schertz Police Department to us the property as a shooting range and weapons training facility. (J. Bierschwale/M. Hansen) 05 -05 -2015 Minutes Page - 4 - The following was read into record: RESOLUTION NO. 15 -R -35 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A LICENSE AGREEMENT WITH NIDO LTD. A TEXAS LIMITED PARTNERSHIP AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Carpenter recognized Police Chief Michael Hansen who introduced this item stating the Police Department does not currently have its own facility to conduct weapons training. We are dependent upon the benevolence and schedule of other agencies. To conduct firearms training and qualifications it currently requires that officers travel to another jurisdiction. Through this agreement, land is made available for use as a firearms training facility. The land is part of an active landfill. The specific site is a former concrete mixing site and is partially surrounded by large dirt, steel and concrete berms that are ideal for containment. This is a temporary solution dependent upon the status of the landfill and development of the area. The landfill is expected to be in operation for approximately another twenty years. It is currently mostly surrounded by farm land. The cost associated with this agreement is $1 annually. The funds are currently available in the Police Department Training Budget. No budget amendment will be necessary. Staff recommends approval. Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by Councilmember Azzoz to approve Resolution No. 15 -R -35. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Fowler, Azzoz, John and Thompson voting for and no one voting no. Motion Passed. Roll Call Vote Confirmation Mayor Carpenter recognized Deputy City Secretary Donna Schmoekel who recapped the votes for agenda items 1 through 5. Requests and Announcements 6. Announcements by City Manager • Citizen Kudos • Recognition of City employee actions • New Departmental initiatives No further announcements were provided. 05 -05 -2015 Minutes Page - 5 - 7. Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. No items were requested at this time. Requests by Mayor and Councilmembers to City Manager and Staff for information. Mayor Carpenter recognized Councilmember Azzoz who stated that he had discussed with Mr. Kessel the infrastructure of some of our roads such as Schertz Parkway and Elbel Road. Councilmember Azzoz stated that he had heard from a resident that was concerned with the condition of some of our roads and he had mentioned Tri County. He stated that the resident contacted the City. and complained about some potholes. Councilmember Azzoz stated that he did not know if the City had a plan to fix the roads and if we do, when would this take place? Mayor Carpenter recognized City Manager John Kessel who stated Deputy City Manager John Bierschwale is working with Public Works on developing the previous capital list. He stated there are a number of different things included in his comments. Certainly there are various levels, and he knows our crews have seen the pothole issues, especially after a rain and are currently addressing them. Mr. Kessel stated that if there are particular holes, they can call 311 and that information will get to our crews. The larger rehabilitation projects that are more capital projects will need funding either by a GO or CO Bond by City Council action, and as part of the process we have been discussing these through the retreat process and budget process that council has already been involved in and given direction on. Those are the two areas we have to work with on existing streets; either they are repairs we can do right now that are within our means or they are so large and expensive they will take a significant amount of money. In 2006, the city identified about $40 million worth of roadways and funded about $20 million of those. That was the last time council and the citizens approved a significant amount of money and even then it was half of the known projects. It is important to have a plan and work through those issues not only for new streets but old streets. Councilmember Azzoz asked if we had a comprehensive program on hand. Mr. Kessel replied that we did. In the retreat format and during the budget process, we have a few mechanisms and the principal one is called the Micro Paver, which was put in place in 2010. We are currently in the process of updating that program. That then generates a variety of lists; a list of the worst streets and those that are in good shape but can use upgrading to add a longer life to their use. Roadways are significant issues and if money were unlimited we would say fund them all today. 9. Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees 05 -05 -2015 Minutes Page - 6 - Recognition of actions by community volunteers Upcoming City Council agenda items Mayor Carpenter recognized Councilmember Fowler who stated he wanted to give kudos to Sam Willoughby and his crew for assisting a resident with a tree that had fallen. Councilmember Fowler also commented on the new 1103 Storage Facility stating he was impressed with their security and architecture. This is a very good design that fits the future of our city. Mayor Carpenter stated that last week he attended the Bexar County Mayors Group meeting and the two main topics of conversation were Uber and ride sharing and sugar sweetened beverages, and what role government had in those two areas. He wanted to compliment this council for sticking to nuts and bolts topics. We tend to focus on issues that are critical to the success of the aggregate of this community and not get off on to issues that government has no business legislating about. We don't over legislate or under legislate; we keep a very balanced look. He appreciates that. Adi ournment As there was no further business the meeting was adjourned at 6:50 p.m, ,r Michael R. Carpenter, Mayor ATTEST: Donna Schmoekel, Deputy City Secretary 05 -05 -2015 Minutes Page - 7 -