06-02-2015 MinutesMINUTES
REGULAR MEETING
June 2, 2015
A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on June
2, 2015, at 6:00 p.m., in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz
Parkway, Building #4, Schertz, Texas. The following members present to -wit:
Mayor Michael Carpenter
Councilmember Jim Fowler
Councilmember Daryl John
Staff Present:
Deputy City Manager John Bierschwale
Executive Director Bob Cantu
City Secretary Brenda Dennis
Call to Order
Mayor Pro -Tern Edwards
Councilmember Grumpy Azzoz
Councilmember Robin Thompson
City Manager John Kessel
Executive Director Dudley Wait
City Attorney Charles Zech
Mayor Carpenter called the meeting to order at 6:00 p.m.
Invocation and Pledges of Allegiance to the Flags of the United States and the State of
Texas (Councilmember Thompson)
Councilmember Thompson provided the invocation followed by the Pledges of Allegiance to the
Flags of the United States and the State of Texas.
City Events and Announcements
• Announcements of upcoming City Events (J. Bierschwale /B. James)
Mayor Carpenter recognized Executive Director Brian James who provided the following
announcements:
Thursday, June 4, Schertz Chamber After Hours Mixer — 5:30 7:00 p.m., University
of Incarnate Word, 6909 N. Loop 1604 East, Suite 1009.
Saturday, June 6, 10:00 a.m., Bond Committee Meeting.
SAVE THE DATE:
Friday, June 12, Deputy City Manager John Bierschwale's Retirement
Celebration, 5:00 p.m. at the Schertz Civic Center.
• Announcements and recognitions by City Manager (J. Kessel)
No announcements provided.
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Presentation
• Employee Longevity Recognition — Scott LaCour, Police Department — 20 years. (J.
Kessel)
Mayor Carpenter recognized City Manager John Kessel who provided comments
regarding CID Sgt. LaCour's tenure with the City. Sgt. LaCour began his career as a
Reserve Patrolman in 1994 and was hired on full -time in 1995. As his interest in the area
of narcotics increased, he was assigned to the Drug Enforcement Administration Unit as a
Task Force Officer, where he remains today.
Scott is well respected as is evident by the words of his supervisors. Lt. Joh Correu says
that `Scott has been a pillar in this organization for as long as anyone can remember ... he
embodies the words commitment and dedication. The City of Schertz has benefited
immensely from his service." Lt. Manny Casas said that "Scott LaCour is the most
knowledgeable narcotics office in the department. He has a knack and passion for drugs
that drove him to be a part of a specialized task force that utilizes his vast knowledge."
Sgt. LaCour is also a member of the United States Air Force and is part of the Texas Air
National Guard. In November 2012, he was promoted to Chief Master Sergeant and is
currently the 149 FW Wing Weapons Manager at Kelly Air Force Base where he trains
Air Force pilots for combat missions. He has been married to his wife Susan for 14 years
and has a 25 year old son and 13 year old twin boys.
Sgt. Lacour thanked the Mayor, Council and staff for the opportunity to serve.
Hearine of Residents
Mayor Carpenter recognized the following individuals who spoke:
Ms. Clare Layton, 12231 Lost Meadows Drive, who spoke again about the purpose of the
invocation. Ms. Layton thanked Councilmember Thompson for coning down from the
dais this evening.
• Mr. Robert Brockman, 1000 Elbel who spoke regarding the need to have TxDOT mowed
the tall grass along FM 3009.
Discussion and Action Items
Minutes - Consideration and/or action regarding the approval of the minutes of the
Regular Meeting of May 26, 2015. (J. Kessel/B. Dennis)
Mayor Carpenter recognized Councilmember Fowler who took a moment to thank City
Secretary Brenda Dennis on the detailed minutes she always provides. As he was reading
over them he became aware of some detail he had either missed during the meeting or
forgotten and the completeness of the meeting discussion helped refresh his memory.
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Mayor Carpenter also added his thanks for the City Secretary's attention to detail in this
area and for capturing the history of our council meetings.
Mayor Carpenter recognized Councilmember Fowler who moved, seconded by Mayor
Pro -Tem Edwards to approve the minutes of the regular meeting of May 26, 2015. The
vote was unanimous, with Mayor Pro -Tem Edwards, Councilmembers Fowler,
Azzoz, John, and Thompson voting for, no one voting no. Motion passed.
2. Resolution No. 15 -R -40 — Consideration and/or action approving a Resolution
Authorizing a Professional Services Agreement with Ford Engineering, Inc., relating to
Engineering Design Services for the Southern Schertz Elevated Water Storage Tank
project. (D. Wait/S. Willoughby/K. Woodlee /C. Raleigh)
The following was read into record:
RESOLUTION NO. 15 -R -40
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH
FORD ENGINEERING, INC., RELATING TO ENGINEERING DESIGN
SERVICES FOR THE SOUTHERN SCHERTZ ELEVATED WATER STORAGE
TANK PROJECT, AND OTHER MATTERS IN CONNECTION THEREWITH
Mayor Carpenter recognized Assistant Public Works Director Jimmy Hooks who stated
the City desires to construct a one - million gallon elevated storage tank as well as a three -
million gallon ground storage tank in the Southern Schertz Watershed. The first phase of
the. project includes the Elevated Water Storage Tank and associated distribution water
lines. This tank is necessary to provide adequate water service to the fast - growing area.
The City of Schertz is ready to move forward with the Engineering and Design of the
Elevated Tank Project. The property for the project has been acquired by the City as
unanimously approved by City Council on March 3, 2015 by Resolution 15 -R -14. The
goal is to begin construction on the elevated storage tank and associated distribution lines
by late 2015, early 2016. The second phase of the project, the ground storage tank, will
be scheduled in conjunction with the new distribution line currently being planned by the
Schertz Seguin Local Government Corporation.
On July 7, 2014, City Council approved On Call Engineering Contracts with four
Engineering Firms; Ford Engineering, Pape Dawson, LAN, and Cobb Fendley for the
engineering and design of various projects in the City of Schertz. Based on qualifications,
experience, and history of the project, staff recommends hiring Ford Engineering, Inc. to
complete the Engineering and Design for the Southern Schertz Elevated Water Storage
Tank Project.
Southern Schertz Elevated Tank Project Budget
Engineering $227,186
Construction $2.5 Million (Estimated)
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Legal $3,000
Advertising $1,000
Other Prof. Services $5,000
Easement Acquisition $30,000 (Estimated)
Construction Contigency $125,000 (Estimated)
Project Total $2,891,186
The project costs, including Engineering and Design, will be funded with a combination
of Capital Recovery, Water Revenue and SAWS Reservation Funds: (Mr. Hooks noted a
correction in the Capital Recovery and the Water Revenue numbers)
Capital Recovery: $1,650,000
SAWS Reservation Funds: $810,000
Water Revenue: $432,000 (Estimated)
Staff recommends approval. Mr. Hooks continued to answer a few more questions from
council.
Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by
Councilmember John to approve Resolution No. 15 -R -40 with the corrections in the
Capital Recovery and Water Revenue numbers. The vote was unanimous, with Mayor
Pro -Tem Edwards, Councilmembers Fowler, Azzoz, John, and Thompson voting
for, no one voting no. Motion passed.
Resolution No. 15 -R -41— Consideration and/or action approving a Resolution accepting
the Semi - annual Report with respect to the progress of the Capital Improvements Plan,
and other matters in connection therewith. (B. James /J. Santoya/R. Galindo)
The following was read into record:
RESOLUTION NO. 15 -R -41
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS ACCEPTINING THE SEMIANNUAL REPORT WITH RESPECT TO
THE PROGRESS OF THE CAPITAL IMPROVEMENTS PLAN, AND OTHER
MATTERS IN CONNECTION THEREWITH
Mayor Carpenter recognized Executive Director Brian James who stated the Texas Local
Government Code and requires the Capital Improvements Advisory Committee (CIAC)
to file semi - annual reports with respect to the progress of the capital improvements plan
and report to City Council any perceived inequities in implement the plan or imposing
impact fees. The CIAC is a citizen group made up of our current Planning and Zoning
Commission, a real estate -type representative and a resident in the Extraterritorial
Jurisdiction, all of whom are appointed by the City Council. The attached report includes
a capital recovery balance report for October 1, 2014 through March 31, 2015 and draft
CIAC minutes from May 13, 2015.
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Staff recommends approval of the resolution accepting the semi - annual report as made
up of the draft minutes for the May 13, 2015 CIAC meeting and the Capital Recovery
Balance Report.
Mayor Carpenter recognized Councilmember Azzoz who moved, seconded by Mayor
Pro -Tem Edwards to approve Resolution No. 15 -R -41. The vote was unanimous, with
Mayor Pro -Tem Edwards, Councilmembers Fowler, Azzoz, John, and Thompson
voting for, no one voting no. Motion passed.
4. Appointments/ Reappointments and Resignations to City Boards, Commissions and
Committees — Consideration and/or action regarding appointments /reappointments and
resignations to City Boards, Commissions, and Committees. (Mayor /Council/B. Dennis)
Mayor Carpenter stated the Interview Board for the Boards, Commissions, and
Committees held a meeting Thursday, May 21, 2015 to conduct interviews and consider
reappointments to the various Boards, Commissions, and Committees. The Interview
Board recommends the following board changes:
Ratify the resignations of:
- Stacy Haugen — Parks & Recreation
- Merle Behne — Historical Preservation Committee
- David Roman — Historical Preservation Committee
- Terry Welch — Transportation Safety Advisory Committee
Approve the following appointments and reappointments as follows:
• Board of Adjustment
• Frank McElroy — Reappoint
• Reginna Agee — Reappoint
• Danielene Salas — New Appointment, appoint as Alternate Member
• Economic Development Corporation
• Tim Brown - Reappoint
• Angelina Kiser - Reappoint
• Roy Richard - Reappoint
• Paul Macaluso — New Appointment
• Historical Preservation Committee
• Pete Perez - Reappoint
• Diana Webb - Reappoint
• James Webb — Reappoint
• Cynthia Palmer - Reappoint
• Walter Turk — New Appointment Regular Member
• David Lynch — New Appointment Regular Member
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Library Advisory Board
o Juan Thorn - Reappoint
o Laura Wilson - Reappoint
o Ruth Tienor - Reappoint
o Patti Dilworth - Reappoint
o Margaret Riley - Reappoint
o Mary McAllister - Reappoint
• Parks and Recreation Advisory Board
o Reginna Agee - Reappoint
o Mark Davis - Reappoint
o Harriett Higgs - Reappoint
o Fae Simmons —Reappoint
o Jeffrey Sanna — New Appointment Regular Member
o Eric Haugen — New Appointment Alternate Member
• Planning and Zoning Commission
• David Richmond - Reappoint
• Christian Glombik - Reappoint
• Richard Braud - Reappoint
Transportation Safety Advisory Commission (TSAC)
o Stephen Bish - Reappoint
o Bill Bowers - Reappoint
o Max Hernandez - Reappoint
o Eric Haugen — Reappoint
o Mark Tew — New Appointment Regular Member
Mayor Carpenter had those volunteers who were present stand to be recognized.
Councilmember Azzoz thanked all those that volunteer their time to the City.
Mayor Carpenter recognized Councilmember Fowler who moved, seconded by Mayor
Pro -Tern Edwards to approve the Boards, Commissions and Committees resignations,
appointments and re- appointments as read. The vote was unanimous, with Mayor Pro -
Tem Edwards, Councilmembers Fowler, Azzoz, John, and Thompson voting for, no
one voting no. Motion passed.
Roll Call Vote Confirmation
City Secretary Brenda Dennis provided the roll call vote information for agenda items 1 through
4.
Requests and Announcements
5. Announcements by City Manager
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• Citizen Kudos
• Recognition of City employee actions
• New Departmental initiatives
No further announcements were provided.
6. Requests by Mayor and Councilmembers that items be placed on a future City
Council agenda.
Mayor Carpenter recognized Councilmember Azzoz who asked that an item regarding
the Hand Held Devices be placed on the next agenda for possible action.
7. Announcements by Mayor and Councilmembers
• City and community events attended and to be attended
• City Council Committee and Liaison Assignments (see assignments below)
• Continuing education events attended and to be attended
• Recognition of actions by City employees
• Recognition of actions by community volunteers
• Upcoming City Council agenda items
Mayor Carpenter recognized Mayor Pro -Tem Edwards who thanked all the
council-members who showed up for the joint workshop /meeting between Cibolo and
Schertz for the Cibolo Valley Water Corporation. The water is very important and
Alan Cockrell will be going to Victoria on June 11 for the initially prepared plan if
anyone is interested in going. He will be leaving at 3:30 p.m. and the meeting will
begin at around 5:3 0 p.m.
Mayor Carpenter recognized Councilmember Fowler who stated he attended. the
following:
• Wednesday, May 27, Ribbon Cutting - Syzygy Salon, 6032 FM 3009.
• Thursday, May 28, Joint Workshop with SSLGC /CVLGC
• Monday, June 1, Senior Center Annual Meeting.
• Tuesday, June 2, Ribbon Cutting for Cloud 9 Assisted Living Manor.
Mayor Carpenter recognized Councilmember Azzoz who stated tomorrow at the
Memorial Plaza they will be taking pictures (San Antonio Magazine) and our own
Chuck McCollough ( Schertz Magazine) will be there. On July 20 he will be doing a
fundraiser at his restaurant (Grumpy's Mexican Cafe); it will be open to the general
public. All proceeds will benefit our local veteran's charity `Operation Comfort'.
Mayor Carpenter recognized Councilmember Thompson who thanked the Public
Works Department for their prompt action regarding the trimming of rose bushes by
the Senior Center. Also this week, he attended the Senior Center Annual Meeting and
the SSLGC /CVLGC workshop meeting.
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Mayor Carpenter stated that this past weekend he attended the Fischer House Ride
which raised a lot of money for the families of our military who come back to
medical facilities so they can stay with their loved ones while they receive treatment.
Adi ournment
Meeting was adjourned at 6:44 p.m.
ichael R. Carpenter, Mayor
ATTESwT:
reddda Denms, City Secretary
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