06-19-2015 MinutesMINUTES
( SPECIAL WORKSHOP MEETING
June, 19 2015
A Special Mid - Budget Retreat Workshop meeting was held by the Schertz City Council of the
City of Schertz, Texas, on June 19, 2015, at 9:00 a.m., at the GVEC Western Operation Center
Meeting Room, Seguin, Texas. The following members present to -wit:
Mayor Michael Carpenter
Councilmember Jim Fowler
Councihember Robin Thompson
Staff Present:
Deputy City Manager John Bierschwale
Executive Director Dudley Wait
City Secretary Brenda Dennis
IT Director Myles Clauser
Councilmember Grumpy Azzoz was absent.
Guests
Mr. Robert Brockman, 1000 Elbel Road.
Call to Order (General Comments)
Mayor Pro -Tem Cedric Edwards
Councilmember Daryl John
City Manager John Kessel
Executive Director Brian James
Executive Director Bob Cantu
EDC Executive Director Kyle Kinateder
Assistant to City Manager Sarah Gonzalez
Mayor Carpenter indicated that a quorum was not present therefore at this time he did not call
the meeting to order.
Welcome /Overview
• Discussion and direction regarding mid- budget preparation, including but not
limited to the Classification and Compensation Study, Employee Engagement
Survey, Facilities Master Plan, Charter Review Commission recommendations
and Bond Committee recommendations, as well as key growth and service
provision indicators such as population growth, tax base development, staffing
levels and structure, and how to apply the information to assist in appropriate
priority based decision making. (J. Kessel)
Mayor Carpenter recognized City Manager John Kessel who provided
information on the topics listed below. Mayor and Council present discussed
these topics.
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Budget Priorities for FY 2016
From the March 6, 2015 Pre Budget Retreat, City Council set the following
priorities for the FY 2016 Budget:
Focused operation priorities:
1. Class & Comp Study funding and plan
2. Strategic staffing levels
3. Complete existing work program before taking on new projects
Limited bond election:
1. Fire Station #3
2. FM Road Matching Funds
3. Intersection/Turn Lane Improvement Funds
The Bond Committee has refined the Bond Project list and the Class & Comp
Study has preliminary information developed.
June 2015 Council Retreat
Additionally, at the March 6, 2015 Pre Budget Retreat, Council agreed to cover
four topics in June:
1. Charter Commission —19 Amendments
Discussion regarding Charter Recommendation and receive direction to
prepare to Call Charter Election November 3, 2015.
2. Bond Committee - 3 Bond Measures
Discussion regarding Bond Committee recommendations:
• Public Safety Building (Fire Station #3) - $8 Million
• FM Roadway Matching Funds (FM 1103 & FM 1518) — $7
Million
• Park and Recreation Land Acquisition - $1 Million
Discussion regarding CO and Tax Note Project List Process (subject to
capacity limits which will be more refined during annual budget process)
• Roadways
• Facilities
• Equipment
Receive direction to prepare to call Bond Election (November 3, 2015)
Discussions were held in depth regarding the Park and Recreation Land
Acquisition.
3. Class & Comp Study
4. Facilities Master Plan
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This is because we may need to adjust our "pre- budget" direction as we consider
the preliminary Class /Comp Study fmdings. Additionally, Council and Staff will
need to prepare in July to call an election the first week of August (Bonds and
Charter).
Key decisions can't be left to chance
In a dynamic city with an ever increasing population, making strategic and
forward looking decisions require:
1. Extra care to achieve an aligned leadership
2. More purposeful processes and actions
3. Greater understanding of future needs
4. Sustained forward progress
Call to Order
Councilmember Daryl John arrived at 9:46 a.m. and Mayor Carpenter called the meeting to order
as a quorum was now present.
Mayor and Council continued discussion regarding the following topics:
Schertz Population Forecast
Staffmg Levels: Keeping up with Growth
Class and Comp Process
Councilmember Edwards arrived at 1:11 p.m.
Class and Comp Philosophy Development
Class and Comp Philosophy Statement
Class and Comp Draft Implementation Plan
Class and Comp First Steps Discussion
Facilities Master Plan Discussion
Department Heads joined Council at 3:00 p.m. and continued discussion regarding the following:
Class and Comp Philosophy Development
Class and Comp Philosophy Statement
Class and Comp Draft Implementation Plan
Class and Comp First Steps Discussion
Facilities Master Plan Discussion
Charter Amendments —19 Propositions
Bond Propositions — 3 Bond Measures
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Mayor /Council and staff discussed in great length and agreed to bring forward all
19 Charter Propositions to the November ballot as well as bring two (2) Bond
Proposals which included:
Public Safety Building (Fire Station #3) - $8 million
FM Roadway Matching Funds (FM 1103 and FM 1518) - $7 million
Total bond package $15 Million
Mayor and Council discussed the Park and Recreation Land Acquisition and
wished this item to be included in the CO considerations in a similar way as the
Roadway projects so that it could be considered with all the projects we might
need.
Council agreed to bring forward on the next agenda a resolution adopting
Philosophy and Policy Statements.
Adi ournment
As there was no further business the meeting was adjourned at 4:12 ,porn°
Mic ael R. Carpenter, Mayor
ATT�S -T:
=�1
Brenda Dennis, City Secretary
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