15-R-60 - Bexar Metro 911 FY 2016 BudgetRESOLUTION NO. 15 -R -60
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS AUTHORIZING THE APPROVAL OF THE BEXAR
METRO 911 BUDGET FOR FISCAL YEAR 2016, AND OTHER
MATTERS IN CONNECTION THEREWITH
WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the
City send its approval to the Bexar Metro 911 Board of Directors of its Fiscal Year 2016 budget;
and
WHEREAS, the City Council has determined that it is in the best interest of the City to
support the growth and expansion of the 911 telephone access systems as planned for in the 2016
budget attached hereto as Exhibit A, for the public safety of Schertz citizens.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
UNOWYO �
Section 1. The City Council hereby authorizes the approval of the Bexar Metro 911
budget as presented in Exhibit A.
Section 2. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final
passage, and it is so resolved.
I III � 11151
;I will III ill Ill �i EIRITI��
aiiiauv�I
J li Fowler, Council ember Presiding Officer
ATTEST:
NA A "A
50506221.1 - 2 -
TO: County Judges and City Mayors
FROM: W. H. Buchholtz, Executive Director
SUBJECT: Fiscal Year 2016 Proposed Budget
DATE: May 15, 2015
Enclosed for your review and comment is the Bexar Metro 9-1-1 Network District's
Proposed Fiscal Year 2016 Budget. The Bexar Metro Board approved this proposed
budget at their regularly scheduled and properly noticed meeting held on May 14, 2015.
Please address your written comments to the Chairman of the Board at the address on
the bottom of this memorandum. The Bexar Metro Board will review your comments,
make changes as necessary, and adopt the Fiscal Year 2016 Budget at the board
meeting scheduled on July 20, 2015. Please forward your comments to ensure arrival
at the Bexar Metro office not later than 4:00 p.m. on July 17, 2015.
Enclosed is a post card to facilitate your response. The contents of this post card are
consistent with the provisions of the Texas Health & Safety Code, Chapter 772.309,
which enables each participating jurisdiction to either approve or disapprove the Bexar
Metro Fiscal Year 2016 Budget, Should a jurisdiction choose to take no action, budget
approval is by operation of law on the sixty-first day following the jurisdiction's receipt of
the proposed budget.
Please call me if you have questions or require further information or clarification.
Sincerely,
911 Saddletree Court * San Antonio, Texas 78231-1523
Ph6ne: (210) 408--3911 a Fax., (21 0) 408-3912
Bexar Metro 9 -1 -1 Network District
Fiscal Year 2016 Budget
PURPOSE: The purpose of this document is to obtain consensus approval of the District's
Fiscal Year 2016 operational and financial plans by the District's Board of Directors and the
governing bodies of the thirty- eight participating jurisdictions; and provide the continuing
operational and fiscal authority necessary for the staff to aggressively establish and maintain
a "world- class" 9 -1 -1 system.
AUTHORITY: The authority for the Bexar Metro 9 -1 -1 Network District is the Texas Health.
and Safety Code, Chapter 772, Subchapter D, Section 772:301— formerly Vernon's Annotated
Civil Statutes Article 1432e, as approved by the Texas 69th' Regular Legislative Session in
Senate Bill 750 on May 21, 1985; and subsequeri�ly approved by ,a local election on January
17, 1987. This legislation's purpose is to enable the provision of affordable, high quality,
countywide Enhanced 9 -1 -1 service through implementation of emergency communication
districts.
MANAGEMENT: A governing board .of directors, appointed according to criteria in the
enabling legislation, establishes policy and provides oversight of the District. The board
members and their appointing authority include:,.
Member Authori
James C: Hasslocher (Chair)
Bexar County
Stephen. R.. Schneider
Bexar County
Sherman Krause
Comal County
Dudley,UVait, .
Guadalupe County
Heberto'Gutierrez,
City of San Antonio
Bill McManus
City of San Antonio
Cathy G;,Talcott
City of New Braunfels
Suzanne de Leon
Member at Large
Principal Service Provider; (Non- Voting) Vacant
To implement board policy and lo-manage the conduct of day -to -day operations, the board of
directors appointed W. H. B;uchheltz as Executive Director.
MISSION: The District's mission is to deploy and maintain a state -of -the -art 9 -1 -1 emergency
communication system that enables citizens in. distress to quickly communicate their request
for police, fire, or emergency medical assistance; and to ensure member jurisdictions have
the appropriate 9 -1 -1 tools necessary to efficiently and accurately receive and process those
requests.
RESPONSIBILITY: To successfully accomplish the mission, the District must deploy and
manage a technology neutral network that routes all 9 -1 -1 requests to the appropriate
answering and responding jurisdiction; create and maintain a time- sensitive, highly accurate
database that displays the location, callback number, and owner's name of the specific
instrument used to call 9-1-1; procure, install, and maintain the specialized 9-1-1 equipment
utilized by each authorized answering and responding jurisdiction; coordinate with municipal
and jurisdictional addressing authorities to ensure the database contains accurate,
standardized, and logical location information to ensure each citizen is easily and quickly
locatable during time critical emergencies; and construct, deploy, and maintain a spatially
accurate geographic digital map to support location determination technologies and enhance
computer aided dispatch systems. Bexar Metro also is responsible for providing effective
backup solutions for its PSAPs that may be required to evacuate their local facility in the
event of a disaster.
FUNDING: The District's source of revenue is the 9-1-1
specified telephone access lines located in Bexar, Com,
Texas Health and Safety Code, Chapter 772,
impose a 9-1-1 emergency .service fee not exce
charged by the principal service supplier. The feE
first one hundred business lines at one location.,.:.
lines, Each year the board calculates the amour
and approval of the annual budget. By law,
participating jurisdiction and must generate revers
operational expenses directly related to the Distr�
providing reasonable reserves for contingencies es a
The board of directors initially establiE
remains unchanged. The Fiscal Year
Business
Nomadic
ergency service fee applied to
.rid Guadalupe Counties. The
.314, authorizes the board to
rcent of the monthly base rate
11 residential lines and up to the
he fee does not apply to state and federal
of the fee in conjunction w ith development
the fee has uniform application in each
ie sufficient to match current and projected
Ts
mission and responsibilities, as well as
id equipment replacement.,
mcy � ervice fee on March 6, 1987, and it
S ,
,V se ce i 5 "',fee is
ry
$0.51
$0.77
$0.50
In addition to fees assessed orl*reline telephones, the District also receives an emergency
service fee from each wireless access fine in the district. This monthly fee, set by Texas law
at $0.50 per line, recognizes t, t the wireless telephone is a link to 9-1-1 services and a
wireless telephone us:er . shod d therefore share a portion of the financial burden for
provisioning the network". : Itaiis"6"is in recognition of the cost recovery mechanism required to
defray a fair and reasonable portion of the network infrastructure expense the wireless
providers incur in meeting the federal mandate for wireless Enhanced 9-1-1. The current fee
structure is adequate to support programmed spending in Fiscal Year 2016:
OVERVIEW: The District's provision of 9 -1 -1 service to member entities began in January
1987 with the provision of Basic 9 -t -1. Since that time we made a number of significant,
,upgrades that enabled keeping pace with the explosion in communication and computer
technology that is the foundation of our current next generation network. We also developed
and deployed a sophisticated Geographic Information System that is the backbone of our call
delivery system; and we installed and managed various iterations of Customer Premise
Equipment culminating in the current state-of-the-art IP equipment. Collectively these
2
enhancements position us for Next Generation 9-1-1 implementation. Our Call Delivery
network has grown in features and functionality concurrent with the technology changes and
complexity of emergency communications. Now, as we stand on the threshold of full
implementation of next generation capability, nearly all the pieces are in place: a fully
redundant high-speed fail-safe optical IP network ties the SAPD/SAFD PSAPs, the BCSO
PSAP, and the REOC together with two fully redundant and geographically separated control
facilities, and adedicated MPLS optical IP network with dual route copper backup and two
fully redundant and geographically separated control facilities connects each of the remaining
PSAPs serving all other jurisdictions. Perhaps the best hews is that we paid cash for all of
this development and expansion using the service fee structure established in 1987. Finally,
we are currently in the process of applying the final touch-and become truly survivable by
incorporating a backup facility into the network. The new facility, scheduled to be operational
in 2016, will incorporate a redundant emergency communications system capable of providing
fatly ly fu nctional PSAP operations for any PSAP served 6y `�' jl�e District. Pe In the interim we have a
.��.
transportable PSAP capability that can be in place - and operational in less than twenty-four
hours of a significant incident. The journey has"not been without obstacles and pitfalls, but
the result is one of the most capable emergency' communication systems in the country.
The Fiscal Year 2016 budget is comprised
capital projects, and capital reserve. In a(
3perations and maint&hailhce. (O&M) expense,
on to funding current o0er,ations, the 0 & M
source= -=lour employees. We plan to increase
modest salary adjustments and to defray a
n,d as we I have for the past several years, we
uhip,surn TCDRS contribution. The capital
ns `in -our strategic survivability plan: the
a.nd I the Qu.prry Run facility. Consequently,
).,Mpletion of the ESInet project is reduced by
iture 9 -1.1 improvements; and the $15 million
be applied in Fiscal Year 2015 to construction
,e Initial Operational Capability in Fiscal Year
e is expensed and no funds are transferred to
EXPENDITURES,, The Fiscal Year 2016 budget total is $42,012,000. The budget total
includes $6,341,0' 35671,900 for capital
QQ for operations and maintenance and $
improvements.. 0 & M supports turrent operations and capital improvements include ESInet
implementation, PSAP � Equipment ; I Upgrades, and enhancements to the District's regional
backup radio system. Also -included in capital improvements is the construction of the Quarry
Run Regional Emergency Operations Center (REOC), and acquisition of the 9-1-1 call taking
and other IT equipment required to support PSAP operations. The REOG will host. the Bexar
County Sheriff's Office Public Safety Communications Center and also serve as an alternate
operating location for all PSAPs in the District's area of responsibility.
The District has zero debt (it operates in a cash-and-carry, net 30 mode) and is not authorized
to incur debt. Therefore, capital recovery is typically an expense item into reserves to ensure
the timely availability of sufficient funds necessary for facilities, technology advancement,
modernization, and general equipment replacement.. Projected service fee revenue normally
fully funds the 0 & M and new capital improvements, while continuing to invest in reserves.
However, the 2016 proposed budget.does not include a transfer to reserve, instead it requires
3
a transfer of $28,632,000 from the reserve account to fund construction of the new REOG.
This budget matches projected revenue and expense as required by Texas law. To ensure
responsiveness and operational flexibility, the Executive Director may authorize the transfer of
funds among budget line items as long as the overall annual budget amount remains
unchanged.. This budget does not necessitate an adjustment to the current emergency
service fee; and based on known and projected requirements, a near -term adjustment to the
emergency service fee, provided capital recovery remains fully funded, is not projected.
The remainder of this page is intentionally blank
M
Proposed Fiscal Year 2016 Budget
IRittZI
Wireline Service Fees $ 2,696,960
Wireless Service Fees $ 10,672,000
Interest Earned $ 111040
Transfer from Reserve Funds $ 28,632,000
Total Available Funds $ 42,012,000
Proposed Fiscal Year 2016 Operations ,& Maintenance
Expense
Personnel
$ _
2.1049,000
Operations
$
3173,000
Facilities
$ .
468,000
Education & Training
$
151,004
Contingencies
$ :j00,000
Total O & M Expense $ 6,341,000
Proposed Fiscal Year 2016 Caoita
PSAP Upgrades $ 48;000
Vehicles $ 75;000
9 -1 -1 Systems Network $; 4,500,000
Saddletree REOC $ 785 „000
Quarry Run REOC $ 30.263.000
Total Capital Expense $ 35,671,OOQ
Total FY 2015 Budget $ 42.012,000
BEXAR METRO 9 -1-
QI.STRICT
et
Approved by the Bexar Metro Board this Fourteenth Day of May 2015.
By:
Name: F` James C. Hasslocher
Title: Chairman
E
Revenue Wireline Fees
Wireless Fees
Interest
Miscellaneous
9=
Lom
Reserve Transfer
Carryover for PAP
Total Available Funds
FY 2015 Budget FY 2015 Projected FY 2016 Budget
$ 21638,000
$
10,41b,ow-:�,
10,361,000
$ 22 000...".,
10,6721,000
31,242
$
11040
$ 131074,1000
$
I I
21 1723,758
$
2,696,960
10,361,000
$
10,6721,000
31,242
$
11040
0
$
0
13,11161000
$
13,,380, 1000
2,772,000
$
281,6321000
15,000,000
$ 0
$ 1,691,000
$
2,049,000
$ 3,010,000
$
3,173,000
$ 89,000
$
468)000
$ 1,51,000
$
1511,000
250,000
$
500,000
5,1-91,000 $ 6-341,000
0