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07-21-2015 MinutesMINUTES REGULAR MEETING July 21, 2015 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on July 21, 2015, at 6:00 p.m., in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit: Mayor Michael Carpenter Councilmember Jim Fowler Councilmember Daryl John Staff Present: Executive Director Brian James Executive Director Bob Cantu Deputy City Secretary Donna Schmoekel Call to Order Mayor Pro -Tern Cedric Edwards Councilmember Grumpy Azzoz Councilmember Robin Thompson City Manager John Kessel Executive Director Dudley Wait City Attorney Charles Zech Mayor Carpenter called the meeting to order at 6:01 p.m. Opening Prayer and Pledges of Allegiance to the Flags of the United States and the State of Texas ( Councilmember Fowler) Councilmember Fowler provided the opening prayer followed by the Pledges of Allegiance to the Flags of the United States and the State of Texas. City Events and Announcements Announcements of upcoming City Events (B. James/D. Wait/B. Cantu) Mayor Carpenter recognized Executive Director Brian James who provided the following announcements: • Early Registration (for discounted rates) continues until August 19th for the 2015 TML Conference in San Antonio that will be held on September 22 -25 at the Henry B. Gonzalez Convention Center. For more information, contact the City Secretary's Office. • 'Saturday, August 1, City of Marion Sausage Supper, St. John's Lutheran Church, 606 S. Center Street, 9:00 a.m. -11:00 p.m. Events include a parade, trade days, meals, games, bingo, auction, live music & dancing. • Friday, August 7, 2015, Schertz Senior Sock Hop, Schertz Civic Center, 7:00 p.m. to 11:00 p.m., live music, casino games, heavy hors d'oeuvres — cash bar, Tickets can be purchased in advance at the Senior Center, Schertz Chamber of Commerce $25 each/$35 at the door. Wear Your Coolest 50's Attire, more information go to schertzseniors.org. • Saturday, August 15, Schertz Idol Finale, Crosspoint Church, 5:00 p.m. 7 -21 -2015 Minutes Page - 1 - The City of Schertz will be holding its' General Election on November 3, 2015 for the purpose of electing Council Members in Place 3, Place 4 and Place 5. Any candidate desiring to have his or her name on the official ballot shall, no sooner than July 25, 2015 and no later than August 24, 2015 by 5:00 p.m., file with the City Secretary an application in writing requesting that his or her name be placed on the Official Ballot. The term of office for said vacancies will expire November 2017. Candidate packets are available in the City Secretary's office or can be found online at www.schertz.com. • Announcements and recognitions by City Manager (J. Kessel) Mayor Carpenter recognized City Manager John Kessel who recognized the Parks Department, in particular, Park Foreman Mike Trainor and his crew. They had received a phone call from a citizen which led to two improvements. One was cleaning up the area by the recycle bin at the former Animal Shelter site to enable public access to that container again. The second improvement is that they are now looking into restriping the parking lot as the dance studio next door uses it each week for their customers. He was real happy with the way that was handled by them. New Employee Recognitions Nichole Solis Douglass, Crime Victim Liaison (D. Wait/M. Hansen) Mayor Carpenter recognized Police Chief Hansen who introduced new employee Nichole Douglass. Ms. Douglass came forward providing information on her background and explained her role as the Crime Victim Liaison. Mayor and Council welcomed Ms. Douglass. Mayor Carpenter stated this is a critical part of an overall portfolio of law enforcement work. This is a much needed position and he welcomed her aboard as a staff member. Presentations • Presentation regarding a new payment kiosk located at the YMCA. (D. Wait/S. Willoughby /C. Spence) Mayor Carpenter recognized Business Office Manager Carol Spence who came forward providing information to Council on the new kiosk being installed at the YMCA. She stated this is a project they have been working on for the past four years. Ms. Spence expanded on the following topics: 1) benefits for customers who would have another avenue for paying their utility bill outside of regular business hours, 2) associated fee charges, and accepted payment media, and, 3) the anticipated reduction of customer calls to the police dispatch department. Ms. Spence stated they will be doing some advertising for the kiosk by placing them around town at businesses, a video on our website, newsletter and inserts in their customer utility bills. 7 -21 -2015 Minutes Page - 2 - Mayor Carpenter recognized Troop 51 Boy Scout member, Jacob Cavenaugh, who was in the audience tonight working on his citizenship merit badge. He encouraged him to continue on and push forward working towards an Eagle Scout Award because it is something that will pay dividends for the rest of his life. • Presentation and update regarding CCMA water rates. (D. Wait/S. Willoughby /C. Ellis) Mayor Carpenter recognized Executive Director Dudley Wait who introduced CCMA General Manager Clint Ellis who provided the latest information regarding wholesale wastewater rates (from 2015 through 2019) and answered questions from council. Below are some of the highlights from his presentation. • WWTP expansion in FY 2016 leads to higher operating costs • Rates are not currently recovering CCMA's cost of service • Rates must be adjusted annually to account for operating expenses and personnel increasing yearly with inflation • CCMA is in the process of discontinuing the use of impact fee funds to subsidize debt service so that impact fee funds may be used for capacity projects • An aging wastewater collection system requires rehabilitation, which is ongoing • SAWS coming off the system in 2017 • Assumption was made that no new customers (Cities, etc.) come on our system in the next ten years $ %WOA00 Ss,Of 100 $7,000,1300 s6 01 OMO 55,000,000 54,1x30,131s0 Sa,0o13,0013 51,01if3�13013 513 COMA Service Expense FY 2015 — FY 2019 FY2015 FY 2015 FY 2017 FY2018 FY 2019 w Operating Expense w OebtService C C7A This slide shows the forecast of cost of service and although they modeled it out farther just for this presentation it goes to FY 2019. It reflects an anticipated $1.1 million rate increase now through the end of the rate cycle. 7 -21 -2015 Minutes Page - 3 - Forecast WW Billing Units 2015-2024 2,530,1= 00e5 2,'OD,000,L110 2,45A,A=,OW 2,4'JD,204,OM � 2�{0,0�3,27x7 n 2�4Q,000� 2,2v0.0O�,C� 2,L�£Ci�,00i7 z,1.at7,aaas� 2<i4 20 15 201.7 2013 2919 2020 2021 202—"+ 2023 2M4 s_� This slide shows the loss of San Antonio in 2018 and it will take us a few years to recover this. By 2024 we are looking at about 2.5 billion gallons of wastewater treated annually. Wastewater Utility Capital Improvement Plan This slide shows a few of the capital improvement projects we anticipate needing in the next 5 years. The first five projects are designed, funded and in various stages of construction or review by state regulatory agencies. The next five projects we anticipate needing in the next five years based on either capacity needs in the system or deterioration of existing facilities. 7 -21 -2015 Minutes Page - 4 - Rate Increase Schedule Approved by the CCMA Board of Directors on May 14,2G15 Rate %S,17If0 _ $3.00 53.1.5° ,53.35 - $3S8 .5-83 Gallons =- = i increase 50.15 5020 54123 5U-23 596- _ 6.96 6.93f, 345 * Total rate increase/1,MO.-ai Ions FY2D16- FY2M:$Qfi3 • CChTAvillgraduallymduce the imFactfae_�umattcvrardsdebtservicepayne entsaverthe -next four years which will free up additional impactfee revenue for capacity prof- -U • FY20 16 Increase should cost the average homeowner appnaxinately $0- 7permonth based on S,135ga Dan average monthlywateruse `Total increasesfrom FY20ISto FY2019 should costthe-- terage homeowner approximately SA26permnnth basednn5,135 gallon aver gemonthlytvateruse This slide shows the actual rates. This is a wholesale charge and what we charge to every customer. Our total cost for the average Schertz homeowner for next year's increase will be approximately 77 cents per month using the Schertz winter water average of 5,135 gallons. That can fluctuate based on water usage city wide over the next year. At the end of the rate increase period, the average homeowner's monthly bill will increase by $4.26 per month. Schertz Monthly Cost Pear Connactlon (5,135 gallon V%1WA} FY 2015 Rate $3.00 - $15.41 FY 2016 Rate $3.15 - $16.13 FY 2017 Rate-$3.3S - $17 -20 FY 2018 Rate $3.58 - $38.38 FY 2613 Rate $3.83 - $19.67 %L—Q- This is how our rate increases will impact the City of Schertz: Currently we charge $15.41 per residential connection, per month. We are lower than the state average and are very competitive. Mr. Ellis continued by answering questions from council. In response to Councilman Edward's concern regarding future construction costs for planned projects and/or emergency construction costs, Mr. Ellis said he will provide him more data from the economist.com report as well as a copy of the capital improvement plan. Mayor Carpenter recognized Executive Director Dudley Wait who stated these rates that they have forecasted will be factored into the rate schedule that staff will be bringing forward before we get into the new budget in the coming weeks. 7 -21 -2015 Minutes Page - 5 - Hearing of Residents Mayor Carpenter recognized the following individuals who spoke: • Mrs. Gloria Oatman, 330 Kitty Hawk, Universal City, representing Ambassador Corporation, who spoke about the "Ambassador Character Building Program" for children. She stated that they have partnered with the Schertz Library (Youth Services Librarian April Toman) to get the program to the six and seven year old children. She stated that this is a two (2) year program designed to instill good values in young children. She stated that it starts with this book "A Keepsake Book ". In a lot of towns, the City sponsors the program, but businesses can sponsor it as well. This book is a lesson about following rules and ultimately brings the family together with quality time. • Mrs. Clare, Layton, 12231 Lost Meadows, Schertz, who spoke on the need for Council transparency regarding elected official absences. She provided an example in stating that the Mayor and Mayor Pro -Tem last week were absent and that the meeting started without an acknowledgement of or explanation for missing elected officials. She had asked and received silence and no answers to her question despite the last paragraph under hearing of residents which states discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to an inquiry. Again, she stated she inquired and received no response. She requested a neutral explanation be provided for future absences and provided examples. In closing, she stated that since Councilmember Fowler mentioned the military she would also like to say please protect members of the Schertz first responders and also bless their families because they do make sacrifices so that all who live in the City are kept safe. Mayor Carpenter stated that as a matter of factual information at the previous meeting Mayor Pro -Tem Edwards and he both let the Council know that they would be absent. He stated that it is proper and customary for us to notify our colleagues when they are not going to be at a meeting. They both did so and recognized that the Mayor and Mayor Pro- Tern would both be absent. Mayor Carpenter stated that our Rules of Procedures require that the most senior Councilmember would preside over the following meeting. We did make sure that was conveyed and Councilmember Fowler did preside over the meeting last week. Mayor Carpenter also stated that Ms. Layton was correct that they do not specify, until generally after the fact, the reasons for absences as it is unwise for us to let potential criminal elements know when our houses are going to be unattended. While we are elected we also remain private citizens and he personally wishes to protect the interests of his house and is happy to share at this time why he was out of town. Mayor Carpenter stated that he went to Utah to visit his father who is losing his battle with cancer; he sat next to his daddy and held his hand to say good bye to him as they called Hospice in. If it is important that you know the details, then that was the proper place for him to be last week. Mayor Carpenter recognized Mayor Pro -Tem Edwards who stated that as a statement of fact he was in Minnesota visiting his mother -in -law who is also ill. 7 -21 -2015 Minutes Page - 6 - • Ms. Maggie Titterington, 1730 Schertz Parkway, who stated that the Chamber had a great luncheon today with guest speakers from TxDOT. She stated she does not know who posed the question regarding the lights that are blinking on FM 1518, but in response from TxDOT, the signal at FM 1518 and Schaefer Road is an overhead flashing beacon. She stated they have a pole up and a power line and the question was why it was not a traffic light. She stated that Schaefer Road will have a flashing red beacon and FM 1518 will have a yellow flashing beacon. They stated that at this time TxDOT does not have sufficient traffic volume for a full traffic signal at this location but they feel that this was a step in the right direction to get that traffic signal up. Ms. Titterington also stated that the Home Living Showcase this past weekend was a great success. There were 445 attendees for their first showcase and will be doing this again next year. She thanked everyone for attending. Ms. Titterington stated that she is currently working with EDC on a booklet for doing and planning a business in Schertz. This booklet will outline the details of where you start and provide specific telephone numbers to get them off in the right direction. This booklet will be made available at the Schertz Chamber office as they do get inquiries. They will also be doing similar booklets for Cibolo and Selma. Ms. Titterington stated the Y -Camp recently visited them and came out and poured 40 bags of mulch at the Chamber house. She also stated that they have a Schertz Angel, who will remain unnamed who came and assisted also cutting down branches. She thanked the Schertz Secret Angel. Lastly, in coordination with the upcoming election in November, on October 14, 2015, they will be hosting a `Meet the Candidates' night at the Bluebonnet Hall, Schertz Civic Center from 6:00 to 7:30 p.m., - all candidates will be invited to participate. • Mr. Ivory Freeman, 132 Brush Trail Lane, Cibolo, who introduced everyone to their new Military Affairs. Committee, which is called SCMAC — Schertz Chamber Military Affairs Committee. This committee was formed to build cohesion between the Cities that are north of FM 1604 and Joint Base Randolph. He. stated that they feel it is critical to enhance the relationships between the military and the community. He provided information on their first event which was held at Wayland Baptist University where they held workshops and hiring events. It was a huge success and plans are in the making to provide this again in January or February. The next big endeavor is to pair up with Randolph regarding their October Air Show to host their VIP tent where they are expecting to support 200 participants of the air show. He stated that they will be looking for support and are excited about the new program. • Miss Breanna Monette, 501 FM 3009, Schertz, who spoke about her new role as an ambassador with the Miss Texas Sweetheart Princess of America. Miss Monette spoke about the pageant and the program. Mayor Carpenter thanked her for attending this evening and for her accomplishment. Discussion and Action items 7 -21 -2015 Minutes Page - 7 - 1. Minutes - Consideration and/or action regarding the approval of the minutes of the Regular Meeting of July 14, 2015. (J. Kessel/B. Dennis) Mayor Carpenter recognized Councilmember Fowler who moved, seconded by Councilmember Azzoz to approve the minutes of the regular meeting of July 14, 2015. The vote was 4 -0 -1 with Councilmembers Fowler, Azzoz, John and Thompson voting for, no one voting no, and Mayor Pro -Tem Edwards abstaining. Motion passed. 2. Resolution No. 15 -R -46 — Consideration and/or action approving a Resolution authorizing a Reimbursement Agreement with Titan Development. (J. Kessel/B. James) The following was read into record: RESOLUTION NO. 15 -R -46 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE CITY MANAGER TO ENTER INTO AN ENGINEERING DESIGN REIMBURSEMENT AGREEMENT BETWEEN THE CITY OF SCHERTZ AND TITAN DEVELOPMENT, AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Carpenter recognized Executive Director Brian James who stated the goal here is to provide for reimbursement to Titan Development for engineering design costs incurred as part of drainage channel improvements. The drainage channel system was designed to serve an almost 400 acre area generally adjacent to and south of Tri- County Business Park and was initially constructed as part of a 2007 agreement between the then previous owners of the Titan Development property, the previous owners of the Caterpillar property, the owner of a third property, the Schertz Economic Development Corporation (SEDC) and the City of Schertz. The three property owners and the SEDC shared the construction costs: Subsequent to the construction of the channel systems, development began occurring on multiple properties within and outside the area covered by the agreement. In order to adequately convey all of the drainage flows, alterations to the original channel design to address the impacts to both the Titan property and Caterpillar property were necessary. In an effort to facilitate the improvements the City is proposing to reimburse Titan Development for the engineering costs associated with designing the improvements. The private property owners are sharing the cost of the construction. Resolution No. 15 -R -46 authorizes the City Manager to enter into a reimbursement agreement for not more than $14,800. The improvements to the channel allow it to function appropriately as it conveys flow from the larger region. City staff recommends granting the easement. Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by Councilmember Thompson to approve Resolution No. 15 -R -46. The vote was 7 -21 -2015 Minutes Page - 8 - unanimous with Mayor Pro -Tem Edwards, Councilmembers Fowler, Azzoz, John and Thompson voting for and no one voting no. Motion passed. 3. Resolution No. 15 -R -61 — Consideration and/or action authorizing a perpetual easement for constructing, operating, maintaining, and repairing a storm system and related drainage improvements with Additional 6, LLC, a Texas Limited Liability Company. (J. Kessel/B. James) The following was read into record: RESOLUTION NO. 15 -R -61 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A PERPETUAL EASEMENT FOR CONSTRUCTING, OPERATING, MAINTAINING, AND REPAIRING A STORM SYSTEM AND RELATED DRAINAGE IMPROVEMENTS WITH ADDITIONAL 6, LLC, A TEXAS LIMITED LIABILITY COMPANY, AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Carpenter recognized Executive Director Brian James who stated what we are wanting to do is provide an easement to Additional 6, LLC for constructing, operating, maintaining, and repairing a drainage system and related improvements as part of The Crossvine development on the property previously dedicated to the City of Schertz for a park. The facility will provide for a drainage channel from the next phase of The Crossvine across the City owned park to the existing detention pond. The benefit to the City and park is that it more efficiently conveys the existing drainage that is flowing across the park within a channel. This resolution approves a perpetual easement associated with the drainage channel. The new easement will allow for the construction of a drainage channel on the park property that will serve to better convey drainage across the park and into the existing detention pond that serves as a park amenity. Mayor Carpenter recognized Councilmember Azzoz who moved, seconded by Councilmember Fowler to approve Resolution No. 15 -R -61. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Fowler, Azzoz, John and Thompson voting for and no one voting no. Motion passed. Roll Call Vote Confirmation Deputy City Secretary Donna Schmoekel who provided the roll call vote information for agenda items 1, 2, and 3. Requests and Announcements 4. Announcements by City Manager • Citizen Kudos • Recognition of City employee actions 7 -21 -2015 Minutes Page - 9 - • New Departmental initiatives No further announcements were provided. 5. Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. No requests were made. 6. Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers • Upcoming City Council agenda items Mayor Carpenter recognized Mayor Pro -Tem Edwards who stated he was glad to be back in Texas. He found out on his recent trip that while visiting with other elected officials in the area that things are run `different' in other parts of the country. He stated things are good in Texas and he is glad to be back. Mayor Carpenter recognized Councilmember Fowler who stated he attended the following events: • Wednesday, July t5,2015, VIP Staffing Ribbon Cutting, 1256 FM 78. • Tuesday, July 21, 2015, Monthly Chamber Luncheon, Schertz Civic Center. Mayor Carpenter recognized Councilmember Azzoz who expressed his sincere gratitude for everyone who came out yesterday to attend and support the Operation Comfort Fundraiser held at Grumpy' s C66. He stated they raised over $5,000.00. Mayor Carpenter recognized Councilmember Thompson who commented further regarding the Home Living Showcase this past weekend stating this is the only showcase that is held between San Antonio and New Braunfels. The residents that attended seemed very appreciative. Councilmember Thompson stated that he wanted to extend compliments to city staff members at the Schertz Civic Center for assisting with and hosting the event. Councilmember Thompson also thanked EDC Executive Director Kyle Kinateder who also attended the event. He stated sometimes the perception is that all we care about is the big businesses but seeing our EDC Director out there interacting with the small local businesses was very reassuring and well received on many different fronts from them. He stated that they already have citizens looking forward to next year's event. Adi ournment 7 -21 -2015 Minutes Page - 10 - Meeting was adjourned at 7:04 p.m. Michael R. Carpenter, Mayor ATTEST: ( . 1'4�� Don is Schmoekel, Deputy City Secretary 7 -21 -2015 Minutes Page - 11 -