07-21-2015 MinutesMINUTES
REGULAR MEETING
July 21, 2015
A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on July
21, 2015, at 6:00 p.m., in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz
Parkway, Building #4, Schertz, Texas. The following members present to -wit:
Mayor Michael Carpenter
Councilmember Jim Fowler
Councilmember Daryl John
Staff Present:
Executive Director Brian James
Executive Director Bob Cantu
Deputy City Secretary Donna Schmoekel
Call to Order
Mayor Pro -Tern Cedric Edwards
Councilmember Grumpy Azzoz
Councilmember Robin Thompson
City Manager John Kessel
Executive Director Dudley Wait
City Attorney Charles Zech
Mayor Carpenter called the meeting to order at 6:01 p.m.
Opening Prayer and Pledges of Allegiance to the Flags of the United States and the State of
Texas ( Councilmember Fowler)
Councilmember Fowler provided the opening prayer followed by the Pledges of Allegiance to
the Flags of the United States and the State of Texas.
City Events and Announcements
Announcements of upcoming City Events (B. James/D. Wait/B. Cantu)
Mayor Carpenter recognized Executive Director Brian James who provided the following
announcements:
• Early Registration (for discounted rates) continues until August 19th for the 2015
TML Conference in San Antonio that will be held on September 22 -25 at the Henry
B. Gonzalez Convention Center. For more information, contact the City Secretary's
Office.
• 'Saturday, August 1, City of Marion Sausage Supper, St. John's Lutheran Church, 606
S. Center Street, 9:00 a.m. -11:00 p.m. Events include a parade, trade days, meals,
games, bingo, auction, live music & dancing.
• Friday, August 7, 2015, Schertz Senior Sock Hop, Schertz Civic Center, 7:00 p.m. to
11:00 p.m., live music, casino games, heavy hors d'oeuvres — cash bar, Tickets can be
purchased in advance at the Senior Center, Schertz Chamber of Commerce $25
each/$35 at the door. Wear Your Coolest 50's Attire, more information go to
schertzseniors.org.
• Saturday, August 15, Schertz Idol Finale, Crosspoint Church, 5:00 p.m.
7 -21 -2015 Minutes Page - 1 -
The City of Schertz will be holding its' General Election on November 3, 2015 for the
purpose of electing Council Members in Place 3, Place 4 and Place 5.
Any candidate desiring to have his or her name on the official ballot shall, no sooner than
July 25, 2015 and no later than August 24, 2015 by 5:00 p.m., file with the City Secretary
an application in writing requesting that his or her name be placed on the Official Ballot.
The term of office for said vacancies will expire November 2017.
Candidate packets are available in the City Secretary's office or can be found online at
www.schertz.com.
• Announcements and recognitions by City Manager (J. Kessel)
Mayor Carpenter recognized City Manager John Kessel who recognized the Parks
Department, in particular, Park Foreman Mike Trainor and his crew. They had received a
phone call from a citizen which led to two improvements. One was cleaning up the area
by the recycle bin at the former Animal Shelter site to enable public access to that
container again. The second improvement is that they are now looking into restriping the
parking lot as the dance studio next door uses it each week for their customers. He was
real happy with the way that was handled by them.
New Employee Recognitions
Nichole Solis Douglass, Crime Victim Liaison (D. Wait/M. Hansen)
Mayor Carpenter recognized Police Chief Hansen who introduced new employee Nichole
Douglass. Ms. Douglass came forward providing information on her background and
explained her role as the Crime Victim Liaison. Mayor and Council welcomed Ms.
Douglass.
Mayor Carpenter stated this is a critical part of an overall portfolio of law enforcement
work. This is a much needed position and he welcomed her aboard as a staff member.
Presentations
• Presentation regarding a new payment kiosk located at the YMCA. (D. Wait/S.
Willoughby /C. Spence)
Mayor Carpenter recognized Business Office Manager Carol Spence who came forward
providing information to Council on the new kiosk being installed at the YMCA. She
stated this is a project they have been working on for the past four years. Ms. Spence
expanded on the following topics: 1) benefits for customers who would have another
avenue for paying their utility bill outside of regular business hours, 2) associated fee
charges, and accepted payment media, and, 3) the anticipated reduction of customer calls
to the police dispatch department. Ms. Spence stated they will be doing some advertising
for the kiosk by placing them around town at businesses, a video on our website,
newsletter and inserts in their customer utility bills.
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Mayor Carpenter recognized Troop 51 Boy Scout member, Jacob Cavenaugh, who was in the
audience tonight working on his citizenship merit badge. He encouraged him to continue on
and push forward working towards an Eagle Scout Award because it is something that will
pay dividends for the rest of his life.
• Presentation and update regarding CCMA water rates. (D. Wait/S. Willoughby /C. Ellis)
Mayor Carpenter recognized Executive Director Dudley Wait who introduced CCMA
General Manager Clint Ellis who provided the latest information regarding wholesale
wastewater rates (from 2015 through 2019) and answered questions from council. Below
are some of the highlights from his presentation.
• WWTP expansion in FY 2016 leads to higher operating costs
• Rates are not currently recovering CCMA's cost of service
• Rates must be adjusted annually to account for operating expenses and personnel
increasing yearly with inflation
• CCMA is in the process of discontinuing the use of impact fee funds to subsidize
debt service so that impact fee funds may be used for capacity projects
• An aging wastewater collection system requires rehabilitation, which is ongoing
• SAWS coming off the system in 2017
• Assumption was made that no new customers (Cities, etc.) come on our system in
the next ten years
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s6 01 OMO
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COMA Service Expense
FY 2015 — FY 2019
FY2015 FY 2015 FY 2017 FY2018 FY 2019
w Operating Expense w OebtService
C C7A
This slide shows the forecast of cost of service and although they modeled it out farther
just for this presentation it goes to FY 2019. It reflects an anticipated $1.1 million rate
increase now through the end of the rate cycle.
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Forecast WW Billing Units
2015-2024
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This slide shows the loss of San Antonio in 2018 and it will take us a few years to
recover this. By 2024 we are looking at about 2.5 billion gallons of wastewater treated
annually.
Wastewater Utility Capital
Improvement Plan
This slide shows a few of the capital improvement projects we anticipate needing in the
next 5 years. The first five projects are designed, funded and in various stages of
construction or review by state regulatory agencies. The next five projects we anticipate
needing in the next five years based on either capacity needs in the system or
deterioration of existing facilities.
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Rate Increase Schedule
Approved by the CCMA Board of Directors on May 14,2G15
Rate %S,17If0 _ $3.00 53.1.5° ,53.35 - $3S8 .5-83
Gallons =- = i
increase 50.15 5020 54123 5U-23
596- _ 6.96 6.93f, 345
* Total rate increase/1,MO.-ai Ions FY2D16- FY2M:$Qfi3
• CChTAvillgraduallymduce the imFactfae_�umattcvrardsdebtservicepayne entsaverthe
-next four years which will free up additional impactfee revenue for capacity prof- -U
• FY20 16 Increase should cost the average homeowner appnaxinately $0- 7permonth
based on S,135ga Dan average monthlywateruse
`Total increasesfrom FY20ISto FY2019 should costthe-- terage homeowner
approximately SA26permnnth basednn5,135 gallon aver gemonthlytvateruse
This slide shows the actual rates. This is a wholesale charge and what we charge to every
customer. Our total cost for the average Schertz homeowner for next year's increase will
be approximately 77 cents per month using the Schertz winter water average of 5,135
gallons. That can fluctuate based on water usage city wide over the next year. At the end
of the rate increase period, the average homeowner's monthly bill will increase by $4.26
per month.
Schertz Monthly Cost Pear Connactlon (5,135 gallon V%1WA}
FY 2015 Rate $3.00
- $15.41
FY 2016 Rate $3.15
- $16.13
FY 2017 Rate-$3.3S
- $17 -20
FY 2018 Rate $3.58
- $38.38
FY 2613 Rate $3.83
- $19.67
%L—Q-
This is how our rate increases will impact the City of Schertz: Currently we charge
$15.41 per residential connection, per month. We are lower than the state average and are
very competitive. Mr. Ellis continued by answering questions from council.
In response to Councilman Edward's concern regarding future construction costs for
planned projects and/or emergency construction costs, Mr. Ellis said he will provide him
more data from the economist.com report as well as a copy of the capital improvement
plan.
Mayor Carpenter recognized Executive Director Dudley Wait who stated these rates that
they have forecasted will be factored into the rate schedule that staff will be bringing
forward before we get into the new budget in the coming weeks.
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Hearing of Residents
Mayor Carpenter recognized the following individuals who spoke:
• Mrs. Gloria Oatman, 330 Kitty Hawk, Universal City, representing Ambassador
Corporation, who spoke about the "Ambassador Character Building Program" for
children. She stated that they have partnered with the Schertz Library (Youth Services
Librarian April Toman) to get the program to the six and seven year old children. She
stated that this is a two (2) year program designed to instill good values in young
children. She stated that it starts with this book "A Keepsake Book ". In a lot of towns,
the City sponsors the program, but businesses can sponsor it as well. This book is a
lesson about following rules and ultimately brings the family together with quality time.
• Mrs. Clare, Layton, 12231 Lost Meadows, Schertz, who spoke on the need for Council
transparency regarding elected official absences. She provided an example in stating that
the Mayor and Mayor Pro -Tem last week were absent and that the meeting started
without an acknowledgement of or explanation for missing elected officials. She had
asked and received silence and no answers to her question despite the last paragraph
under hearing of residents which states discussion by the Council of any item not on the
agenda shall be limited to statements of specific factual information given in response to
an inquiry. Again, she stated she inquired and received no response. She requested a
neutral explanation be provided for future absences and provided examples. In closing,
she stated that since Councilmember Fowler mentioned the military she would also like
to say please protect members of the Schertz first responders and also bless their families
because they do make sacrifices so that all who live in the City are kept safe.
Mayor Carpenter stated that as a matter of factual information at the previous meeting
Mayor Pro -Tem Edwards and he both let the Council know that they would be absent.
He stated that it is proper and customary for us to notify our colleagues when they are not
going to be at a meeting. They both did so and recognized that the Mayor and Mayor Pro-
Tern would both be absent. Mayor Carpenter stated that our Rules of Procedures require
that the most senior Councilmember would preside over the following meeting. We did
make sure that was conveyed and Councilmember Fowler did preside over the meeting
last week. Mayor Carpenter also stated that Ms. Layton was correct that they do not
specify, until generally after the fact, the reasons for absences as it is unwise for us to let
potential criminal elements know when our houses are going to be unattended. While we
are elected we also remain private citizens and he personally wishes to protect the
interests of his house and is happy to share at this time why he was out of town. Mayor
Carpenter stated that he went to Utah to visit his father who is losing his battle with
cancer; he sat next to his daddy and held his hand to say good bye to him as they called
Hospice in. If it is important that you know the details, then that was the proper place for
him to be last week.
Mayor Carpenter recognized Mayor Pro -Tem Edwards who stated that as a statement of
fact he was in Minnesota visiting his mother -in -law who is also ill.
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• Ms. Maggie Titterington, 1730 Schertz Parkway, who stated that the Chamber had a great
luncheon today with guest speakers from TxDOT. She stated she does not know who
posed the question regarding the lights that are blinking on FM 1518, but in response
from TxDOT, the signal at FM 1518 and Schaefer Road is an overhead flashing beacon.
She stated they have a pole up and a power line and the question was why it was not a
traffic light. She stated that Schaefer Road will have a flashing red beacon and FM 1518
will have a yellow flashing beacon. They stated that at this time TxDOT does not have
sufficient traffic volume for a full traffic signal at this location but they feel that this was
a step in the right direction to get that traffic signal up.
Ms. Titterington also stated that the Home Living Showcase this past weekend was a
great success. There were 445 attendees for their first showcase and will be doing this
again next year. She thanked everyone for attending.
Ms. Titterington stated that she is currently working with EDC on a booklet for doing and
planning a business in Schertz. This booklet will outline the details of where you start
and provide specific telephone numbers to get them off in the right direction. This
booklet will be made available at the Schertz Chamber office as they do get inquiries.
They will also be doing similar booklets for Cibolo and Selma.
Ms. Titterington stated the Y -Camp recently visited them and came out and poured 40
bags of mulch at the Chamber house. She also stated that they have a Schertz Angel,
who will remain unnamed who came and assisted also cutting down branches. She
thanked the Schertz Secret Angel.
Lastly, in coordination with the upcoming election in November, on October 14, 2015,
they will be hosting a `Meet the Candidates' night at the Bluebonnet Hall, Schertz Civic
Center from 6:00 to 7:30 p.m., - all candidates will be invited to participate.
• Mr. Ivory Freeman, 132 Brush Trail Lane, Cibolo, who introduced everyone to their new
Military Affairs. Committee, which is called SCMAC — Schertz Chamber Military Affairs
Committee. This committee was formed to build cohesion between the Cities that are
north of FM 1604 and Joint Base Randolph. He. stated that they feel it is critical to
enhance the relationships between the military and the community. He provided
information on their first event which was held at Wayland Baptist University where they
held workshops and hiring events. It was a huge success and plans are in the making to
provide this again in January or February. The next big endeavor is to pair up with
Randolph regarding their October Air Show to host their VIP tent where they are
expecting to support 200 participants of the air show. He stated that they will be looking
for support and are excited about the new program.
• Miss Breanna Monette, 501 FM 3009, Schertz, who spoke about her new role as an
ambassador with the Miss Texas Sweetheart Princess of America. Miss Monette spoke
about the pageant and the program. Mayor Carpenter thanked her for attending this
evening and for her accomplishment.
Discussion and Action items
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1. Minutes - Consideration and/or action regarding the approval of the minutes of the
Regular Meeting of July 14, 2015. (J. Kessel/B. Dennis)
Mayor Carpenter recognized Councilmember Fowler who moved, seconded by
Councilmember Azzoz to approve the minutes of the regular meeting of July 14, 2015.
The vote was 4 -0 -1 with Councilmembers Fowler, Azzoz, John and Thompson
voting for, no one voting no, and Mayor Pro -Tem Edwards abstaining. Motion
passed.
2. Resolution No. 15 -R -46 — Consideration and/or action approving a Resolution
authorizing a Reimbursement Agreement with Titan Development. (J. Kessel/B. James)
The following was read into record:
RESOLUTION NO. 15 -R -46
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
ENGINEERING DESIGN REIMBURSEMENT AGREEMENT BETWEEN THE
CITY OF SCHERTZ AND TITAN DEVELOPMENT, AND OTHER MATTERS
IN CONNECTION THEREWITH
Mayor Carpenter recognized Executive Director Brian James who stated the goal here is
to provide for reimbursement to Titan Development for engineering design costs incurred
as part of drainage channel improvements. The drainage channel system was designed to
serve an almost 400 acre area generally adjacent to and south of Tri- County Business
Park and was initially constructed as part of a 2007 agreement between the then previous
owners of the Titan Development property, the previous owners of the Caterpillar
property, the owner of a third property, the Schertz Economic Development Corporation
(SEDC) and the City of Schertz. The three property owners and the SEDC shared the
construction costs:
Subsequent to the construction of the channel systems, development began occurring on
multiple properties within and outside the area covered by the agreement. In order to
adequately convey all of the drainage flows, alterations to the original channel design to
address the impacts to both the Titan property and Caterpillar property were necessary.
In an effort to facilitate the improvements the City is proposing to reimburse Titan
Development for the engineering costs associated with designing the improvements. The
private property owners are sharing the cost of the construction.
Resolution No. 15 -R -46 authorizes the City Manager to enter into a reimbursement
agreement for not more than $14,800. The improvements to the channel allow it to
function appropriately as it conveys flow from the larger region. City staff recommends
granting the easement.
Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by
Councilmember Thompson to approve Resolution No. 15 -R -46. The vote was
7 -21 -2015 Minutes Page - 8 -
unanimous with Mayor Pro -Tem Edwards, Councilmembers Fowler, Azzoz, John
and Thompson voting for and no one voting no. Motion passed.
3. Resolution No. 15 -R -61 — Consideration and/or action authorizing a perpetual easement
for constructing, operating, maintaining, and repairing a storm system and related
drainage improvements with Additional 6, LLC, a Texas Limited Liability Company. (J.
Kessel/B. James)
The following was read into record:
RESOLUTION NO. 15 -R -61
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AUTHORIZING A PERPETUAL EASEMENT FOR CONSTRUCTING,
OPERATING, MAINTAINING, AND REPAIRING A STORM SYSTEM AND
RELATED DRAINAGE IMPROVEMENTS WITH ADDITIONAL 6, LLC, A
TEXAS LIMITED LIABILITY COMPANY, AND OTHER MATTERS IN
CONNECTION THEREWITH
Mayor Carpenter recognized Executive Director Brian James who stated what we are
wanting to do is provide an easement to Additional 6, LLC for constructing, operating,
maintaining, and repairing a drainage system and related improvements as part of The
Crossvine development on the property previously dedicated to the City of Schertz for a
park. The facility will provide for a drainage channel from the next phase of The
Crossvine across the City owned park to the existing detention pond. The benefit to the
City and park is that it more efficiently conveys the existing drainage that is flowing
across the park within a channel.
This resolution approves a perpetual easement associated with the drainage channel. The
new easement will allow for the construction of a drainage channel on the park property
that will serve to better convey drainage across the park and into the existing detention
pond that serves as a park amenity.
Mayor Carpenter recognized Councilmember Azzoz who moved, seconded by
Councilmember Fowler to approve Resolution No. 15 -R -61. The vote was unanimous
with Mayor Pro -Tem Edwards, Councilmembers Fowler, Azzoz, John and
Thompson voting for and no one voting no. Motion passed.
Roll Call Vote Confirmation
Deputy City Secretary Donna Schmoekel who provided the roll call vote information for agenda
items 1, 2, and 3.
Requests and Announcements
4. Announcements by City Manager
• Citizen Kudos
• Recognition of City employee actions
7 -21 -2015 Minutes Page - 9 -
• New Departmental initiatives
No further announcements were provided.
5. Requests by Mayor and Councilmembers that items be placed on a future City Council
agenda.
No requests were made.
6. Announcements by Mayor and Councilmembers
• City and community events attended and to be attended
• City Council Committee and Liaison Assignments (see assignments below)
• Continuing education events attended and to be attended
• Recognition of actions by City employees
• Recognition of actions by community volunteers
• Upcoming City Council agenda items
Mayor Carpenter recognized Mayor Pro -Tem Edwards who stated he was glad to be
back in Texas. He found out on his recent trip that while visiting with other elected
officials in the area that things are run `different' in other parts of the country. He
stated things are good in Texas and he is glad to be back.
Mayor Carpenter recognized Councilmember Fowler who stated he attended the
following events:
• Wednesday, July t5,2015, VIP Staffing Ribbon Cutting, 1256 FM 78.
• Tuesday, July 21, 2015, Monthly Chamber Luncheon, Schertz Civic Center.
Mayor Carpenter recognized Councilmember Azzoz who expressed his sincere
gratitude for everyone who came out yesterday to attend and support the Operation
Comfort Fundraiser held at Grumpy' s C66. He stated they raised over $5,000.00.
Mayor Carpenter recognized Councilmember Thompson who commented further
regarding the Home Living Showcase this past weekend stating this is the only
showcase that is held between San Antonio and New Braunfels. The residents that
attended seemed very appreciative. Councilmember Thompson stated that he wanted
to extend compliments to city staff members at the Schertz Civic Center for assisting
with and hosting the event. Councilmember Thompson also thanked EDC Executive
Director Kyle Kinateder who also attended the event. He stated sometimes the
perception is that all we care about is the big businesses but seeing our EDC Director
out there interacting with the small local businesses was very reassuring and well
received on many different fronts from them. He stated that they already have
citizens looking forward to next year's event.
Adi ournment
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Meeting was adjourned at 7:04 p.m.
Michael R. Carpenter, Mayor
ATTEST:
( . 1'4��
Don is Schmoekel, Deputy City Secretary
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