08-11-2015 MinutesMINUTES
REGULAR MEETING
August 11, 2015
A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on
August 11, 2015, at 6:00 p.m., in the Hal Baldwin Municipal Complex Council Chambers, 1400
Schertz Parkway, Building 44, Schertz, Texas. The following members present to -wit:
Mayor Michael Carpenter
Councilmember Grumpy Azzoz
Councilmember Cedric Edwards
Mayor Pro -Tem Fowler
Councilmember Daryl John
Councilmember Robin Thompson
Staff Present: City Manager John Kessel
Executive Director Brian James Executive Director Dudley Wait
Executive Director Bob Cantu City Attorney Charles Zech
Deputy City Secretary Donna Schmoekel
Call to Order
Mayor Carpenter called the meeting to order at 6:02 p.m.
Opening Prayer and Pledges of Allegiance to the Flags of the United States and the State of
Texas (Minister Henry Campbell, Resurrection Baptist Church)
Minister Henry Campbell provided the opening prayer followed by the Pledges of Allegiance to
the Flags of the United States and the State of Texas.
City Events and Announcements
® Announcements of upcoming City Events (B. James /D. Wait /B. Cantu)
Mayor Carpenter recognized Executive Director Bob Cantu who provided the following
announcements:
• Thursday, August 13, Northeast Partnership meeting, Olympia Hills Golf &
Conference Center, 11:30 a.m.
• Thursday, August 13, Schertz Community Budget Meeting, Schertz United Methodist
Church, FM 3009 at 6:30 p.m.
• Friday, August 14, 70th Anniversary Celebration recognizing World War II Veterans,
Schertz Veterans Plaza, 10:30 a.m.
• Saturday, August 15, Schertz Idol Finale, Crosspoint Fellowship Church, 5:00 -8:00
p.m.
• Tuesday, August 18, Chamber Monthly Luncheon, Schertz Civic Center, 11:30 a.m. -
1:00 p.m. Rsvp by August 11. Guest Speaker is State Representative John Kuempel.
• Saturday, August 29, 8th Annual Fischer House Benefit, VFW Schertz, Noon to 7:00
p.m.
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The City of Schertz will be holding its' General Election on November 3, 2015 for the
purpose of electing Council Members in Place 3, Place 4 and Place 5.
Any candidate desiring to have his or her name on the official ballot shall file with the
City Secretary no later than Monday, August 24, 2015 by 5:00 p.m., an application in
writing requesting that his or her name be placed on the Official Ballot. The term of
office for said vacancies will expire November 2017.
Candidate packets are available in the City Secretary's office or can be found online at
www.schertz.com.
® Announcements and recognitions by City Manager (J. Kessel)
Mayor Carpenter recognized City Manager John Kessel who stated that he wanted to
brag about 22 of the employees who graduated from the Dale Carnegie San Antonio
World Class Customer Service Program. He stated that this is a 4 week, 16 hour course
which will help each and every one of them to become better with their customer service.
He stated that this course will make a tremendous difference in their jobs dealing with
citizens and businesses they interact with. Mr. Kessel provided information to Council
regarding the recent graduates. Mr. Kessel thanked all those who participated.
Employee Recognition
® Recognition regarding Emergency Vehicle Training Certification. (D. Wait /J. Harshman)
Mayor Carpenter recognized Executive Director Dudley Wait who introduced Fleet
Manager Jon Harshman. Mr. Wait stated that this time last year they tried to come up
with an idea to enhance services available through the fleet department. The EMS
department is one of the larger departments that utilizes the fleet services and they came
up with an idea to use some funds that they had available to finance an extra fleet
technician. The only thing that they put on it was that the fleet technician would need to
be trained as an Emergency Vehicle Fleet (EVT) technician. The idea was to have one
person trained that could handle the problems with EMS and spread this over to Fire and
Police and build team work between departments to be able to build the fleet department
up and to take care of the emergency vehicles that we have. As par for the course since he
began with the City, Mr. Harshman took that seed of an idea and grew it and blossomed it
into an amazing program that he will be explaining tonight that has completely
transformed the abilities that he now has in his shop not only for these vehicles but also
with all safety vehicles.
Mr. Harshman stated it was brought to his attention in 2011that we had a need in the
Fleet division to address basic training needs for servicing and repairing emergency
vehicles. During this time a lot of our major repairs were being outsourced. They worked
with the Public Safety Division and got approval for a new position with specifications
for having the EVT requirements. This service program equips our staff to handle any
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repair or service issue that presents itself. It allows us to outfit emergency vehicles with
emergency equipment, lighting, electronics, and communication equipment as well as the
basic repair services. Eventually, we will have one of the most certified and best trained
city fleet department in the state. He proceeded to introduce Adam Guthrie, who has an
extensive background in auto repair (15 years of experience). Adam started with the City
of Schertz this summer. Another tenured staff member, Tom Donley, is not here tonight
but he is a steeple in our fleet department with a wide knowledge base. He is disciplined,
hard working and a `lead by example' person. Tom is the `answer guy' for fleet.
In regard to the EVT position, it has now blossomed from one to two positions. Chris
West has taken this challenge on his back. He also spoke next about Zach Cromwell who
had experience as a sweeper mechanic and has done this training on his own without it
being a job requirement. He went to a lot of training events with Chris and received his
first certification for maintenance and inspection and testing of a fire apparatus in a very
short period of time; quite an achievement for someone of his tenure. Last but not least,
Chris began here as a street worker but had some previous experience as a mechanic. In
2014 he was promoted to our first official EVT position and has achieved the Level I
EVT Ambulance Technician Certification. This is an incredible achievement as it
involves over 5 separate EVT and ASE tests with over 500 questions that have to be
answered very specifically; he will begin his second phase of testing this fall; a Level 1
Fire Technician certification and subsequently following it up with a law enforcement
certification. These are not easy tests and when he is through he will be one of the most
certified city fleet employees in the city, let alone the state. He recognized all the
gentlemen and thanked them for all their dedication and hard work. Mr. Harshman
displayed some of the certifications for Council to see.
PrPcPntatinn
• Presentation of the 2015 Hal Baldwin Scholarship to Roni Fraser. (B. Cantu/S. Gonzalez)
Mayor Carpenter recognized Executive Director Bob Cantu who stated on Tuesday, May
19, 2015, we recognized and awarded the recipients of this year's Hal Baldwin
Scholarship. As mentioned that evening, our second place recipient, Ms. Roni Fraser,
was unable to attend due to prior commitments. However, she is here tonight, and I am
excited to introduce her! Roni Fraser is a graduate of Samuel Clemens High School and
just finished participating in Tour for Troopers, which is part of Drum Corps
International or DCI. Roni, along with other members who are a part of this group,
trained upwards of 12 plus hours a day as a professional musical marching unit. The
group then traveled across the United States and competed in national DCI events against
other corps units for 2 months, before competing at the World Championships in
Indianapolis in early August.
Along with being a part of that organization, Roni was highly involved in giving back to
her community. She recently received the Girl Scouts Gold Award, which is the
equivalent to the Eagle Scout honor, for her work in a project she headed up for helping
adopted children find forever homes.
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In a few short weeks, Roni will attend the University of North Texas and begin her
studies towards getting a degree in Emergency Administration and Planning. After
graduating, she has plans to join the FEMA Corps and then get her Masters in Emergency
Planning or Homeland Security, with the ultimate goal to work for either FEMA with
disaster response and preparedness or for the Department of Homeland Security focusing
on counter terrorism.
Roni stated in her essay that she "wants to pursue a career in public service because she
feels called to be there and she enjoys enriching others' lives and in return seeing how
they enrich hers." She also mentioned that the "field of public service changes every day,
and it is our job to adjust to this changing world to better serve the people around us." It
certainly sounds like she is on the path to do just that. Congratulations Roni and good
luck in the next chapter of your life!
Mayor Carpenter and members of the Hal Baldwin Scholarship Committee came down
and presented Roni with a check in the amount of $1,500. Mayor and Council
congratulated her.
Hearing of Residents
Mayor Carpenter recognized the following individuals who spoke:
® Mr. Lou Cady, 313 Cattle Run, Cibolo, who spoke regarding the growth of the Senior
Center and the possibility of adding a kitchen so that they can provide their own meals.
® Ms. Maggie Titterington, 10217 Ivy Horn, who commended the City in their efforts and
work regarding the recent salary survey, and the recent Community Budget Workshops
that were provided.
She commented she was able today to see the graduation of the employees who recently
received their certificates in customer service from Dale Carnegie.
® Mr. Robert Gibson, who spoke regarding the great Schertz Senior Center and the value of
the center to the seniors in the area to be able to have a space to come and get together.
Mr. Gibson stated that he wanted the City to go out and get the best 3" Party
management company they could find for the Center.
® Mr. Bert Crawford, 4100 Brook Hollow Drive, who addressed concerns regarding the
Evergreen Solution study. Mr. Crawford commented on a recent salary survey performed
by the City of Boerne and suggested we take a look at it. He also commented on the
amount of the survey compared to Evergreen. Mr. Crawford added that if you do take a
look at the City of Boerne, click on the transparency portal — that will take you to their
check/expense record; he would hope that we could be as transparent. Mr. Crawford also
spoke regarding the City losing employees to other cities at an alarming rate, and the
need to fill numerous vacant positions.
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® Mr. Robert Brockman, 1001 Elbel Road, who stated that yesterday there was a concrete
spill on Schertz Parkway. He stated that he contacted 311 and spoke to Ms. Sherry Davis
who was able to contact the correct department to take care of this problem and it was
cleaned up very quickly. He stated that 311 performs their work very well. Mr.
Brockman also stated that it takes five years to get funding on large projects that we need.
He had those present this evening from the Senior Center raise their hands and he wanted
to put it on record that they need some money for a new Senior Center building.
Workshop
• Discussion and update regarding the Schertz Senior Center. (B. James)
Mayor Carpenter recognized Executive Director Brian James who stated tonight we are not
asking for a decision from Council; what we want to do is brief City Council on where we
stand with things. We want to spend a few days talking with the seniors and then based on
those discussions if there are no major concerns we will come back next week asking for
approval to enter into an agreement for an operator for the Senior Center.
Before he gets started he wanted to offer a word of thanks to Mary Spence and Natalie
Keaney in our Public Affairs Department. They did a whole lot of work to put together the
Senior Center Gala "Sock Hop" that we had last Friday night.
Mr. James reminded Council that the Parks staff has been operating the Senior Center for
the past year, doing double duty; mainly, Sandy Bryant, Chuck Van Zandt and Dean Izuno
from General Services. We felt it was important to take that over for a while in order to
understand the needs of the seniors. One thing that has been clear is that we have a strong
leadership team of the seniors themselves. These discussions and input provided have been
a big help. Mr. James stated that what we know is that we really need someone that knows
and has experience in running a senior center as well as the resources in terms of staffing
levels and the capacity to make sure that the operation becomes seamless as opposed to us
having one person that is running it and then if they leave we would again have some down
time and gaps until the position was filled. The idea was to put out an RFP to see what we
would receive from interested parties in running a Senior Center. Mr. James stated that the
city did receive comments and input from several of the seniors who they thought would be
a good fit for this. We received only one (1) response back and we have been reviewing
this, and they, as well, have been reviewing our meal program that we had started
partnering with. After all these discussions we are comfortable with the firm that
responded. This firm was the YMCA and the partner they have with them is the Wellmed
Charitable Foundation. In looking at their experience in these areas we are comfortable
that they are a good fit in terms of taking the seniors forward. Mr. James provided
examples of the programs and activities available through YMCA and Wellmed that the
seniors would want. The proposal includes 4 times a year activities going out on field trips
along with many other planned activities events and functions.
We not only believe that we have someone with the experience and the good understanding
of what the seniors want because of other things they have done. But what we also found
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was while they have this experience they will be communicating with the seniors through
various surveys where individuals can provide feedback. Also twice a year they will
provide a larger survey in evaluating what their needs are, what the direction is, and a way
to provide goals for the management team for what they want to accomplish every year.
Also included in the RFP was their estimated budget. He reminded them what the City paid
out for the Comal County Senior Foundation which was around $40,000. The budget for
the first year for the YMCA was $145,000 and ramps up to $170,000 over a five (5) year
window. We feel if we want the center to have the type of programing that we want, have
the staffing level, there is a cost of having this. It is estimated that $80,000 of the $145,000
will be for paying for staff and the appropriate staffing levels we want.
Another item discussed earlier was the space issue. What we have always said is the
problem we want to have is that we are out of room at the Senior Center. You may recall
when the last contract was cancelled we did not have that problem, we had plenty of room
at the current facility. With the work that Chuck, Sandy and the seniors' have done and all
their efforts, we now have a problem with the senior center being tight going forward. One
of the things that is fortuitous in working forward is that we have an agreement to lease
space with Wellmed that's part of that building. That contract generally runs through this
year and another few months going forward. The good news for Wellmed is that their
operations are growing and they are doing more business. They have told us that they need
more space soon. Generally, what they have talked about is they are going to need to find a
place that has more room and they would like to stay in the Senior Center another year
while they find that space and are able to grow into it. The good news is it will allow us to
again expand the Senior Center into the existing building that we already have. From his
perspective it's a lot of break out rooms where we can have a group of folks that want to do
something and want a little peace and quiet and not want to disrupt other activities in the
center. The additional rooms would give them the ability to do this with the additional
space. His hope would be that Mr. Brockman would say that is good for now but what are
we going to do because we are going to grow the center and in five years the seniors will
again be standing up saying we took over this additional space but we are tight again; what
have we done and what have we planned on to grow the facility beyond that. This plan
buys us the ability to not be so cramped and to take advantage of the programs that the
YMCA and Wellmed are proposing to offer; the additional space that would come on -line
within a year when Wellmed relocates and we would then do some remodeling. This
would tide us over for a while going forward.
Mr. James stated that at this point part of this plan is not to prepare meals at the center. Mr.
James stated that he believes we will soon outgrow the center even with the expansion of
the additional space and it doesn't make sense to him to put money into a kitchen now
when we know, hopefully, within a few years we are going to need a bigger facility. At that
point we will need to revisit this. The other thing is if we get to that point we may have to
scale where it makes sense for us to see what would be involved and what would be the
cost to actually be preparing our own meals and could we do it at the facility and could we
serve meals to other places and could we go after grants for that. At this point from a staff
perspective the other part is given the number of meals we do, we do not feel it makes
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sense to take that operation in house. We also know that most of the seniors are on fixed
incomes and the cost of the meals are a big issue to them and he is not sure how much
demand there would be for seniors to have to pay for them moving forward. Our goal is to
keep those costs down as much as possible; again have them free and donations going back
to the meal program provider.
Mr. James stated that what we are recommending is to go back and talk to the seniors, get
feedback and see where we are, and based on that, if we don't hear major issues and we can
answer their questions, come back to Council for approval to enter into that contract with
the YMCA who is partnering with Wellmed to operate our Senior Center.
Mayor Carpenter recognized Councilmember Azzoz who stated the size of the center is a
big issue. He has heard two major complaints; (1) food, (2) Management. He asked if we
could correct those two things now because it has been over a year without someone
overseeing the center. He also stated he had received a complaint on the food. He wanted to
know if this could be corrected.
Mr. James answered stating that if there was a desire on the City Council based on the
feedback from the seniors that they didn't like the quality of the food and wanted a better
quality then the city could provide that. He stated that there would be a cost associated
with this. Mr. James stated that he does not believe they have substandard food and if the
seniors feel that is the case, he is sure they would let him know. He stated that there are
seniors that don't care for every type of meals that are prepared and there are certain items
they do not like; that being said we are doing 80 to 90 meals a day. There is not a cost to
the seniors for the meals and certainly if the council's direction is to figure out what the
seniors want and if they want the city to pay for the meals we can go back and come back
to council with that information. The cost of the meals right now is over $6.00 to bring it to
the seniors, and part of the goal is to meet certain nutritional guidelines. If you assume
$7.00 a meal and we are doing 80 meals a day, five days a week, this is a big dollar figure.
He doesn't disagree we could do something else; the question is in light of where we are
with a limited budget and limited money what do we want to do going forward. If the
direction from Council is we want to do something else we can go and find out what it
would cost.
Councilmember Azzoz stated that we need to do something else because that is what he has
heard. He stated that this was discussed last year with management and we do not have
management up there. Mr. James stated that we have had Parks staff over at the center and
part of that goal was to understand what the seniors want. If we went into this blindly we
would have these challenges. Councilmember Azzoz reiterated that the center needed a
manager.
Mayor Carpenter recognized Councilmember Thompson who stated that Parks and
Recreation have done a great job in stepping in on the interim basis. It is a very unique and
different organization than what Parks & Recreation is trained to do. He is pleased that the
City is moving forward with the consideration of YMCA and Wellmed. As far as the food
he thinks that if we can hand this over to YMCA and Wellmed that is one question that the
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seniors will be glad to address with them. He sees this moving forward and looks forward
to what staff will be bringing back to us in the next week or two.
Mayor Carpenter recognized Mayor Pro -Tem Fowler who stated that based on his
calculations he has about $75,000 for the cost of the meals. He likes what Councilmember
Thompson said about letting YMCA and Wellmed take a look at the food budget. He
believes that they must meet some type of minimum requirement to serve nutritional meals.
He wanted to know if there was flexibility to serve or for them to get some "fat food" in
there that they may be used to eating. He wanted to know how that worked.
Mr. James stated we can do a couple of things if the City wanted to take over and pay for
the meal program; then there wouldn't be a requirement to meet any nutritional guidelines.
We could work with the seniors and serve them exactly what they wanted. He stated again
that in regard to the meals, someone has to pay for them and that grant funding that comes
from AACOG currently pays for the meals and those monies come with strings attached in
regard to nutritional criteria for the seniors. Again as stated, the YMCA and Wellmed can
go out and look and come back to the seniors with modifications. Again there are costs
with this. Mayor Pro-Tern Fowler stated that they were playing with an idea to have one of
our local restaurants bring in a meal once a week. He asked do we have the freedom to go
outside of the nutritional value for senior citizens. Mr. James answered yes, as he stated
before, if the City wants to pay that cost we do not have to comply with any nutritional
criteria. If we are not relying on monies relative to a specific program that has those
requirements, we can do what we want.
Mayor Carpenter stated that Chuck and Sandy have been there since we moved the group
out that was not doing a good job for us and he really appreciates the work that they have
done. You have done challenging work that you were neither trained for nor compensated
for and he appreciates that greatly. He stated there is a balance here and we were at a point
where we were charging, and he says we as the Council had chosen to pay the services of a
group that is not there anymore and we were trying to get a better food quality and we
started charging for lunches. When this happened participation fell off and what was
interesting is that the quality also fell way off. So, there is a balance. Having the lunches at
no cost to the seniors is a draw. The numbers proved this out over time. Participation will
go down if we start raising prices. It didn't work last time and he doesn't believe it will
work this time either. As to food quality, we have come a long way from where we were.
Is it at the apex where it will be exceptional every day and still free; we are not there yet?
If we had the ability to have more staff or go out and hire someone that could do the work
for us, then we might be able to work something out that is more creative that would get us
there. What we have done in the interim instead is ask staff that have regular day jobs to
go office over there and take care of this until we can find out the best answer. The
experience that we had with the group who managed the facility last time was horrible. We
cannot let that happen again. We have been patient, we have been careful, we have been
slow, we have had a dialogue and these are all the right things to do. At this point we have
a known entity in the YMCA. They have been doing work for us for years. We have very
few, if any, complaints for the services they render. Freddy will pour his heart out to make
sure this works out correctly, he has proven this by managing our pools and our facilities.
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As he looks back you are looking for direction from Council to say are we amendable to
moving forward with YMCA and Wellmed. Wellmed has been there for a long time and
they have established themselves as a good partner and the YMCA has done the same with
other facilities. He says he thinks you should bring this back to us and move forward. That
should be step one. Addressing the food quality and whether or not we charge for it, which
we really shouldn't do because it doesn't work, and what we do to address that should
follow after the engagement with Wellmed and the YMCA. When we have them running
the facility and we free up the resources that have been officing over there, they will have
time back where they can help with the innovation to get us to all the places we want to go.
Let's engage, let's get a proposal from the YMCA and Wellmed and let's talk about what
we can do with Wellmed to expand their work, opening up some more of the Wellmed area
for the space that we need. Long term plans will follow that initial engagement. This is the
right thing to do. We have moved carefully this time so let's make sure we have an out
clause, although he really doesn't think we will need it, because of the known quantities
that we are engaging with, and if it doesn't work for us we will change again until we get it
figured out and get it right.
Mayor Carpenter thanked Mr. James for the presentation and thanked those who joined
them tonight.
Presentation and discussion of the FY 2015 -16 Proposed Budget. (J. Kessel/ J. Walters)
Mayor Carpenter recognized Senior Budget Analyst James Walters who stated last week
he presented the first part of the two -part budget workshops we usually have. The first
one is geared toward the overview of the budget and the big items and it focused more
on the tax rate, as we set the preliminary tax rate last week. Tonight we will go into more
detail, such as what is going on in each department. In an effort to cut down on the length
of this presentation, if nothing was really changing in a particular department, we are
going to skip over those, but if you have any questions about any of the ones skipped,
please ask. He is targeting the ones with significant change that can really be acted on.
Mr. Walters provided a PowerPoint presentation regarding the FY 2015/16 Proposed
budget by departments with the following highlighted information:
City Council
Expenses
2013 -14 Estimate
2015 -15 Budget
% Change
$87,240
$106,675
22.3%
Increase due to an additional election in November for Charter Amendments.
General Services
Expenses
2013 -14 Estimate
2015 -15 Budget
% Change
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$915,828
$973,747
6.3%%
Have completely phased in the costs related to the maintenance of the emergency
services building. This maintenance was originally paid for by the Economic
Development Corporation but now will be solely located in General Services and
Building Maintenance Divisions of the General fund.
Non - Departmental
Expenses
2013 -14 Estimate $2,495,334
2015 -15 Budget $3,144,426
% Change 26.0%
Funding related to the classification & compensation study proposed implementation is
budgeted here. This amount also includes the expected amount of the Amazon.com tax
abatement.
Police
Expenses
2013 -14 Estimate $5,692,358
2015 -15 Budget $5,815,955
% Change 2.2%
Includes full year funding of two positions hired midyear of FY 2014 -15;
Communications Shift Supervisor and the Crime Victim Liaison. Both positions are
partially offset by Interlocal agreements providing additional revenue.
Fire Rescue
Expenses
2013 -14 Estimate $3,457,712
2015 -15 Budget $3,545,964
% Change 2.6%
SCBA replacement was originally 3 year replacement schedule but was moved to a 2 year
to receive a substantial savings. Includes 3 firefighters for the ramp up program.
Reduction in OT as well as other capital purchases made in 14 -15 offset the overall
increase.
Inspections
Expenses
2013 -14 Estimate $584,145
2015 -15 Budget $669,917
% Change 14.7%
Full year funding of an Assistant Inspector position. The number of inspections is
expected to increase 33% over the next fiscal year, plans examiner was substituted.
Marshal Services
Expenses
2013 -14 Estimate $641,693
2015 -15 Budget $712,784
% Change 11.1%
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Replacement vehicles as part of the Vehicle Replacement Program.
Public Works - Streets
Expenses
2013 -14 Estimate $1,076,821
2015 -15 Budget $1,174,687
% Change 9.1%
Electric utility increase due to an audit finding additional street lights. Purchase 2
vehicles through the vehicle replacement program. Current year $80,000 less than budget
due to turnover — 4 new hires in the last 6 months in a division of 14.
Swimming Pools
Expenses
2013 -14 Estimate
2015 -15 Budget
% Change
Replace pool liner at Pickrell park pool
Director Position.
Library
$253,078
$308,078
21.7%
Offset by postponing the hiring of the Parks
Expenses
2013 -14 Estimate $840,518
2015 -15 Budget $877,288
% Change 4.4%
To increase the amount of library materials purchased to keep the material per capita
goal.
Animal Services
Expenses
2013 -14 Estimate $489,344
2015 -15 Budget $576,018
% Change 17.7%
Purchase a replacement vehicle — partially offset by the Vehicle replacement fund.
Anticipating full staffing levels for FY 2015 -16.
Information Technology
Expenses
2013 -14 Estimate $1,486,516
2015 -15 Budget $1,574,210
% Change 5.9%
Includes upgrades to the internet access points and bandwidth, notably at the Library.
The phone system lease will now be paid out of the IT budget instead of the PEG fund as
those expenditures are more suited to be paid by the General fund. Increase support costs
for our current software.
Finance
Expenses
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2013 -14 Estimate $536,263
2015 -15 Budget $620,122
% Change 15.6%
Increase due to full year funding of the Accountant 1 position approved for FY2014 -15.
This increase will also include an Administrative Assistant which was previously located
in the Purchasing & Asset Management Division. Increase also for attendance at the
GFOA conference in Minnesota.
Fleet Services
Expenses
2013 -14 Estimate $652,358
2015 -15 Budget $691,351
% Change 6.0%
Will purchase a new motor pool vehicle as part of the Vehicle replacement program.
Building Maintenance
Expenses
2013 -14 Estimate $295,449
2015 -15 Budget $262,663
% Change 11.1%
A/C repairs were higher than expected in Fy2014 -15; this trend is not anticipated to
continue into FY2015 -16. The FY2014 -15 estimate also includes a new vehicle for their
new Worker 1 position.
City Assistance
Expenses
2013 -14 Estimate $81,018
2015 -15 Budget $192,000
Change $110,982
The increase is related to the new service contract for the Senior Center. Children's
Advocacy $5,000; Patient Assistance $5,000; Senior Center $45,000; Transportation
Assistance $25,000.
PEG FUND
Revenues Expenses
2013 -14 Estimate $101,204 $97,250
2015 -15 Budget $252,500 $252,500
Change $151,296 $155,250
Master Communication Plan will continue in FY2015 -16 and will partially be funded
with reserves. Also includes camera replacement and video streaming upgrades for the
Council chambers.
Interest & Sinking Debt Fund
Revenues Expenses
2014 -15 Estimate $5,744,063 $5,636,474
2015 -16 Budget $6,091,375 $5,821,418
8 -11 -2015 Minutes Page - 12 -
% Change 6.0% 3.3%
The increase in expenses is due for an additional tax note for a replacement Fire
Apparatus and rescue equipment. The proposed I &S Rate = 0.1810.
Water & Sewer Revenues
Revenues
2014 -15 Estimate $17,951,376
2015 -16 Budget $19,214,487
% Change 7.0%
This increase corresponds to an increase in service population and a transfer to fund
capital improvement projects from reserves.
Water & Sewer Budget
Expenses
2014 -15 Estimate $18,326,725
2015 -16 Budget $19,180,482
% Change 4.7%
Includes 2 replacement vehicles for the Meter Technicians. Includes cost of service
increase related to Bexar Waste and CCMA. — These cost increases are offset by higher
revenue. Includes funding for Aviation Heights Waterline replacement phase 4 and
engineering for a new ground water storage tank in the southeast.
Capital Recovery - Water
Revenues Expenses
2014 -15 Estimate $986,900 $634,540
2015 -16 Budget $3,477,141 $3,477,141
Includes funding for the southern Schertz elevated water tank. Includes a 12" waterline to
the new CCMA treatment plant. Includes design for a 3 million gallon booster tank.
Capital Recovery - Water
Revenues Expenses
2014 -15 Estimate $599,763 $400,497
2015 -16 Budget $3,643,712 $3,643,712
Projects to be funded in Fy2015 -16 include the Woman Hollering Sewer Line and lift
station. Includes an update to the Capital Recovery Study.
Drainage Fund
Revenues Expenses
2014 -15 Estimate $1,041,700 $1,040,943
2015 -16 Budget $1,380,620 $1,221,653
% Change 32.5% 17.2%
No change in fees but includes a transfer in from reserves and a reimbursement from the
school district to construct a bridge to the school parking lot. The school will reimburse
the City $80,000 for the bridge. Expense will increase to purchase a new vehicle and
shredder for operations.
8 -11 -2015 Minutes Page -13 -
EMS Fund
Revenues
2014 -15 Estimate $7,100,712
2015 -16 Budget $7,744,797
% Change 9.1%
Increase expected transports and inter jurisdictional contracts.
EMS Fund
Expenses
2014 -15 Estimate $7,098,050
2015 -16 Budget $7,472,071
% Change 5.3%
Increase in expenses related to the increase in transports and general operations.
Significant purchases include a replacement vehicle and stretchers.
Schertz Economic Development Corporation
Revenues Expenses
2014 -15 Estimate $3,480,862 $2,632,035
2015 -16 Budget $3,528,562 $2,659,502
% Change 1.9% 1.0%
Sales taxes are projected to increase by 1 %. Reallocate unused funds for the David Lack
Boulevard to complete the project. Complete phase out of building maintenance of the
emergency services buildings. Complete repayment of the SR 2010 Tax note.
Special Revenue Funds
Revenues Expenses
2014 -15 Estimate $1,208,492 $798,419
2015 -16 Budget $1,100,146 $648,195
% Change -9.0% -18.8%
Parkland Dedication: Monument signs for Cypress Point and Rhine Valley parks,
preliminary development of the Crossvine Park including granite trail and 2 park
benches. Parks & Recreation Foundation will also be managing the Jazz N Blues event
through an additional transfer from Hotel Motel Tax.
Budget Calendar FY 2015 -16
July 31 File with City Secretary
August 4 Budget Workshop, vote to place a preliminary tax rate on the
agenda, and schedule public hearings
August 5, 2015 First Community Budget Presentation — Sippel Elementary School
August 6, 2015 Second Community Budget Presentation — Corbett Jr. High School
August 11, 2015 Budget Workshop
August 13, 2015 Third Community Budget Presentation — Schertz United Methodist
Church
8 -11 -2015 Minutes Page -14 -
August 18, 2015
First Public Hearing
August 25, 2015
Second Public Hearing, First Vote
September 1, 2015
Second Vote
October 1, 2014
Budget goes into effect
Upon completion of the powerpoint presentation, there were no further questions from
council.
® Discussion and possible action regarding setting the dates and locations for "Council on the
Move" meetings. (Item requested by Councilmember Edwards)
Mayor Carpenter recognized Councilmember Edwards who stated they had discussed this a
few months ago and he suggests the following places to hold offsite council meetings:
Schertz Senior Center, Northcliffe, or something in southern Schertz (i.e., The School of
the Performing Arts, Corbett Junior High), or even Samuel Clemens High School. If we do
this correctly, we could let the public know in southern Schertz and northern Schertz that
we are a council on the move and they would have more access to us.
Mayor Carpenter responded saying it is easy for us to do this at Northcliffe or the Senior
Center (city controlled facilities). It is more challenging setting up in a facility not
controlled by us. He would like to see us do something in southern Schertz, maybe on the
other side of FM 78 (i.e. Corbett Jr. High) as this action would be fulfilling on our promise
to get out into the community. However, we need to get with the City Secretary's office to
see what complications would exist for the recording of those meetings. This facility has
recording video equipment in it already, but we do have audio equipment we could take
with us and that is a consideration. It sounds good to him and he is excited about doing it.
Mayor Carpenter stated since this item is listed for potential action, why not discuss where
they will have their next offsite meeting. Councilmember Edwards stated that Northcliffe
would be a good choice since they have not visited that area in a while. Mayor Carpenter
said he thinks it would also be a good idea to advertise that meeting in the city magazine.
The cutoff time for publication for the September 2015 issue is Friday of this week (August
14, 2015). They decided to plan the first offsite meeting for October and advertise the
time /location in the October issue, which will be distributed the first couple of days in
October. He instructed the City Secretary's office to schedule a time for the first meeting
on a date that follows the publication/mailing of the October issue of the Schertz Magazine.
Mayor Carpenter recognized Mayor Pro -Tern Fowler who suggested Corbett Jr. High as the
location for the next one. Council decided to do an offsite meeting once per quarter, so the
next meeting would occur sometime in early 2016 (January- February- March). Meanwhile
in summary, Mayor Carpenter said we will have a meeting in the Northcliffe facility in
October and get the word out between now and then on the Schertz website and in the
Schertz Magazine.
® Discussion and possible action regarding moving to three (3) Council meetings per month.
(Item requested by Councilmember Thompson)
8 -11 -2015 Minutes page -15 -
Mayor Carpenter recognized Councilmember Thompson who stated although we enjoy the
very short meetings it would be nice to not have to come in at all on that evening. After
conferring with the City Secretary's office, it was suggested to maybe transition into a three
meeting /month schedule with a 90 -day notice. Additionally, we should also give the city
staff the time schedule they feel would be best. They know the calendar better than we do.
He feels the benefits of this are good - more family time for employees and less stress on
the city staff. If we do this and follow up with a `council on the move' meeting once a
quarter, it will give staff a greater preparation time for that quarterly meeting.
Mayor Carpenter recognized Councilmember Edwards who stated he thinks three full
efficient meetings is better than four small agenda meetings. He feels the three meetings
per month will be beneficial for the staff.
Mayor Pro -tem Fowler said that as long as we are brainstorming, what about if we had two
meetings /month (first and last weeks of each month, thereby creating two back to back
sessions to conduct business). Councilmember Azzoz also liked this idea, knowing also
that we could call a special meeting if needed.
Mayor Carpenter recognized Councilmember John who said he thinks most of this weighs
on the staff (City Secretary and City Manager offices) as they are the ones who prepare the
paperwork and do the reporting. He would like to have their opinions on this.
Mayor Carpenter provided a bit of history on the meeting schedule stating we used to have
two regular meetings (Tuesdays) and two workshop meetings (Wednesdays) per month. As
the city began to grow, there was an increase in business and a need for action to be taken
on workshop nights — so, on a trial basis, they went to four regular meetings per month.
Business dipped down during the recession and in moving out of the recession, we have
again had an increase in business. He suggested trying three meetings per month and
asking staff's opinion on which week of the month we won't meet. He does not want the
schedule to be fluid so that residents are not having to guess at when we are meeting each
month. We can always call a special meeting if needed. He is in favor of three meetings per
month. We can maybe pull the trigger on this in thirty days. He feels this will work.
Mayor Carpenter recognized Mayor Pro -Tem Fowler who stated there are going to be
periods of time where the workload will fluctuate (high and low) and we may consider this
if we need to go back to four meetings per month. Mayor Carpenter stated he still likes the
idea of having a set scheduled number of meetings for the publics' benefit. We can try the
three meetings per month and see how it works out. He would like to see this happen in the
next 30 days.
Mayor Carpenter recognized Councilmember Thompson who moved, seconded by
Councilmember Edwards to approve having city council meetings three times a month,
giving discretion to staff of what schedule they will make and what notice they will need to
begin implementing this and with consideration as to when and if a fourth meeting is
needed we will discuss it at that time. The vote was unanimous with Mayor Pro -Tem
8 -11 -2015 Minutes Page -16 -
Fowler, Azzoz, John, Edwards and Thompson voting for and no one voting no.
Motion passed.
Consent Agenda Items
The Consent Agenda is considered self - explanatory and will be enacted by the Council with one
motion. There will be no separate discussion of these items unless they are removed from the
Consent Agenda upon the request of the Mayor or a Councilmember.
1. Minutes - Consideration and /or action regarding the approval of the minutes of the
Regular Meeting of August 4, 2015. (J. Kessel /B. Dennis)
2. Ordinance No. 15 -S -24 — Consideration and /or action approving an Ordinance amending
Part III, Schertz Code of Ordinances, Unified Development Code (UDC), Article 9 Section
21.9.5 Exterior Construction and Design Standards. Final Reading (B. James /L. Wood /B.
Cox)
Mayor Carpenter recognized Councilmember Edwards who moved, seconded by
Councilmember Azzoz to approve the consent agenda items 1 and 2. The vote was
unanimous with Mayor Pro -Tem Fowler, Azzoz, John, Edwards and Thompson
voting for and no one voting no. Motion passed.
Discussion and Action items
3. Resolution No. 15 -R -72 — Consideration and /or action approving a Resolution
authorizing a Project Agreement with Ford Engineering, Inc., for expenditures totaling no
more than $4,000 for a variety of small consulting tasks during the remainder of the
2014 -15 Fiscal Year. (B. James /K. Woodlee)
The following was read into record:
RESOLUTION NO. 15 -R -72
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AUTHORIZING A PROJECT AGREEMENT WITH FORD
ENGINEERING, INC., FOR EXPENDITURES TOTALING NO MORE THAN
$4,000 FOR A VARIETY OF SMALL CONSULTING TASKS DURING THE
REMAINDER OF THE 2014 -15 FISCAL YEAR AND OTHER MATTERS IN
CONNECTION THEREWITH
Mayor Carpenter recognized City Engineer Kathy Woodlee who stated the City has
contracted with Ford Engineering, Inc., for various projects throughout the 2014 -2015
Fiscal Year and the congregate value of the project agreements is greater than $50,000.
The City's Purchasing Policy, adopted and approved by City Council by Resolution 1I-
R-14, outlines the need for City Council approval for any expenditure over $50,000 in
one fiscal year with one vendor.
8 -11 -2015 Minutes Page -17 -
The Engineering Department has a periodic need for engineering and /or surveying
services with very limited scope. It is desired that Staff have the ability to request
consulting services to be provided and invoiced on an hourly basis as needed. An
example of this is Staff s need to request assistance with a capacity analysis of the Tri
County Lift Station.
Because of Ford's history with and knowledge of City infrastructure and processes, the
company can provide the necessary assistance with a limited amount of Staff direction
and therefore delivers a high level of value for these types of tasks. Staff recommends
that Council authorize Staff to enter into a project agreement with Ford Engineering, Inc.,
for hourly consulting engineering and surveying services as needed for the remainder of
Fiscal Year 2014 -15 (an amount not to exceed $4,000).
Mayor Carpenter recognized Councilmember Azzoz who moved, seconded by
Councilmember Edwards to approve Resolution No. 15 -R -72. The vote was unanimous
with Mayor Pro -Tem Fowler, Azzoz, John, Edwards and Thompson voting for and
no one voting no. Motion passed.
4. Ordinance No. 15 -T -26 — Consideration and /or action approving an Ordinance
authorizing a budget adjustment for construction of the Woodland Oaks Retaining Wall
Construction in the amount of $134,800. First Reading (B. James /K. Woodlee)
The following was read into record:
ORDINANCE NO. 15 -T -26
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AUTHORIZING A BUDGET ADJUSTMENT FOR CONSTRUCTION OF
THE WOODLAND OAKS RETAINING WALL CONSTRUCTION IN THE
AMOUNT OF $134,800; REPEALING ALL ORDINANCES OR PARTS OF
ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING
AN EFFECTIVE DATE
Mayor Carpenter recognized City Engineer Kathy Woodlee who stated she wanted to
clarify that what we are doing here is a budget adjustment to take some savings they
found in their budget from this fiscal year and move it into a project so it is available
once we get this construction bid. The design is already done and we are going to take it
out to bid within the next few weeks, so they will be back in about 30 days with a request
to let the contract.
Mayor Carpenter recognized Councilmember Azzoz who moved, seconded by
Councilmember Edwards to approve Ordinance No. 15 -T -26 first reading. The vote was
unanimous with Mayor Pro -Tem Fowler, Azzoz, John, Edwards and Thompson
voting for and no one voting no. Motion passed.
8 -11 -2015 Minutes Page - 18 -
5. Resolution No. 15 -R -73— Presentation and consideration and/or action approving a
Resolution authorizing the approval of a five year rate schedule for water and wastewater
rates and other matters in connection therewith. (D. Wait/S. Willoughby)
The following was read into record:
RESOLUTION NO. 15 -R -73
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AUTHORIZING THE APPROVAL OF A FIVE YEAR RATE
SCHEDULE FOR WATER AND WASTEWATER RATES AND OTHER
MATTERS IN CONNECTION THEREWITH
Mayor Carpenter recognized Public Works Director Sam Willoughby who stated that Mr.
Dan Jackson, with WillDan Financial Services formally Economists.com performed the
City's Water /Wastewater Rate Study in 2013. The City of Schertz requested Dan
Jackson to review our water and sewer rates and recommend a five -year rate schedule
based on projected operating expenses, capital expenses and debt service for the next five
years, including rate increases from CCMA, SSLGC, and CVLGC. Staff recommends the
Council approve the resolution for the 5 -year Water /Wastewater Rate Study and
Schedule as presented by Dan Jackson. This will allow the new rates to be presented
with the FY 2015 -16 Fee Schedule and subsequent Fee Schedules in future years.
Mr. Jackson provided a PowerPoint presentation explaining the various rates and
projections and answered questions from Council. The following information was
provided:
CHGti't?. 10—
♦ Average utility has been increasing rates 5-
6% per year
• AWVVA has stated that it expects water and
my rates across the USA to triple in the
next 15 years
• Many reasons for rate increases are
beyond a City's ability to influence
• Cities that jointly share facilities can have
lower unit costs
♦ Conclusion: higher rates are an unfortunate
but inevitable fact of life in USA
V%VILLDAN ] Economistscom Pte' 1
8 -11 -2015 Minutes Page - 19 -
SCHER7Z I
I n side C irj outside Catty
11— SS Inch
$ 19.71
10 — go Inch
23.87
2I — 3+4 Inch
—...
20 — 3'4 Inds
35.80
31— 1 Inch
45.2E
30— 1 Inch:
M.87
41— 11.2 Inch
96.53
40— 1 V2 Inch
119! 33
51— 21nch CDrMnd
137.54
50 — 2Inch, Canpnd
190.93
81 -2Inch Turbine
197.05
80- 2Inch Turbine
23S.CT
71— 3 Inch Cempnd
31528
70— 31nch Compnd
381.87
81— 31nrhTubine
47292
80— 3Inch Rffbine
57280
91— 4 Inch Congand
45253
90— 41nch Canpnd
598.87
101 — 4 Inch Ttrtine
827. E; _7
100 — 4 Inch TurUne
1;002.40
111 — 8 Inch Canpn;d
98521?•
110 — 8 Inch CDMpnd
1.193.34
121- 8 Inch RFUrrre
1,81283
t20 —C InchTirtine
2195.74
F — Firze %- drants
93 %4
Block 10
75,001
h%WILLDAN Ecwpmis%.com Page :3
SCHERU 10--
8 -11 -2015 Minutes Page - 20 -
11 98 Inch Blocks Inside
Chy
Outside Caty
Block 1
-
6,000 $
243
$ 526
Block 2
6,001
9,000
247
5.32
Block 3
9,001
12,000
268
5.80
Block 4
12,001
15,000
289
624
Block 5
15,001
18,000
3.06
6.61
Block 6
18,001
30,000
3.85
8.32
Block 7
30,001
45,000
4.38
9.46
Block 8
45,001
60,000
4.66
10.07
Block 9
60,001
75,000
4.83
10.42
Block 10
75,001
Abme
4.93
10.66
NIVVILLDAN
Ewnpmists -cw
PVe:4
8 -11 -2015 Minutes Page - 20 -
SCHERU 1 �--
SCHERn I 0
clrJ oTOtllelt
Commercial/
Residential
Ins5tutlons
P— kl -Tlal Pate 11 —parl-
Ease Charge
6.83
8.65
Charg&1,000 Gal:
Line Maintenance Fee
0.27
0.33
User Charge —CCPJA
3.00
3.00
Total 1 -12, 000
3.27
3.33
Total 12,001 -Above
5.15
5.20
*"%VILLdAN Fcommists.com
Page:5
ia, au
SCHERn I 0
*"%VILLDAN 9 Ecwiommrs com Pa': 6
8 -11 -2015 Minutes Page - 21 -
clrJ oTOtllelt
P— kl -Tlal Pate 11 —parl-
I0,000 Gallms 1WlerS Sp00 Gal— NA-h—ater
;ai uu
iw as
ia, au
iw as
Sa as
Y _
*"%VILLDAN 9 Ecwiommrs com Pa': 6
8 -11 -2015 Minutes Page - 21 -
0
SCHERTZ 10--
WATER
Total
New
WASTEWATER
Accounts
11- 5t8Inch
12,612
11,067
REodimba l
11,427
21 -Y4 Inch
716
2013
8usinessMIF
424
31 -1 Inch
209
500
Instauticns
198
41 -1 V2 Inch
133
13,488
405
2017
51 -2Inch Ccmpnd
96
2018
Total
12,039
61- 2 Inch: Turbine
5
405
2020
15,108
71- 3 Inch Ccmpnd
14
15,513
405
2022
91- 4 In& Ccmpnd
8
2023
16,323
405
FH - FireHy@ ants
23
405
2025
17,133
10 -IEVS Inch
209
20 -?A Inch
2
30 -1 Inch
6
Total System
13,398
*0'%VILLDAN I Eaxiwists.cam
Fs,�e:
7
SCHER T-1 I : --
*/1VILtDAN i Emnomisis.com Page: 5
FH - Fire
71,91- 3 -4Incht -Hydra
51,61 - 2 Inch 1ki
41 --11/2 Inch
31 -IInch
21 -1 3J41nch
*"% %1 LLDAN + Econcwnstsxcm Pte: g
8 -11 -2015 Minutes
SCHFW.. I
Total = 1,520,261,933
Page - 22 -
Total
New
Accounts
Accts
2011
11,067
2012
11,515
448
2013
12,015
500
2014
12,515
500
2015
13,083
568
2016
13,488
405
2017
13,893
405
2018
14,298
405
2019
14,703
405
2020
15,108
405
2021
15,513
405
2022
15,918
405
2023
16,323
405
2024
16,728
405
2025
17,133
405
*/1VILtDAN i Emnomisis.com Page: 5
FH - Fire
71,91- 3 -4Incht -Hydra
51,61 - 2 Inch 1ki
41 --11/2 Inch
31 -IInch
21 -1 3J41nch
*"% %1 LLDAN + Econcwnstsxcm Pte: g
8 -11 -2015 Minutes
SCHFW.. I
Total = 1,520,261,933
Page - 22 -
SCHEM71
Gallons
z,alx7,�xxl,prx�
1,900,wn,ODO
1,700,(W,ODO
1,bDD,D[74,ODD
S,SOt),OD0,01'xt
1,40U,D0t7,Ut1D
1,3UD,Q7f1,UD0
1,2aD,oDo,oW
1,100,000,gIkl
1,D0l,0W,0DD
20122013 201420IS2016201?20182019202020212022 202320242025
W'%VILLDAN I EWnDMWS.c0m Pape 10
- - - • •
• -
5i 111lily.
Test Year
1
Tnfal
Wate r
Wnsleivater
Operating Expenses
Total Husinas -= Dare
S 717,150
S 434,354
S 282,M
Tx_IWISAiniristatxn
12,018,787
8,9D0,842
5.147,945
PmjeDG
812.372
549,89S
752,474
Tota l Operating Expenses
13,578349
7.985,104
5.5913245
Capital outlays
232,0D6
163.00
99,0D0
Debt Service
1,489955
580725
789242
Total Cost d Se Moe
15,2&Id,317
8,828330
6,451A97
Less NonRate R'.enas
R.939.727y
0, b11;C12
f1, 128.70
Net Revenue Requirement
12,349,556
7,017,808
5,322,781
*"%VILLDAN Ecaramist_cam
Papa: 11
8 -11 -2015 Minutes Page - 23 -
Most operating expenses increase 3.0% per year some
increase at additional rates based on urolume/customer
account increases
+ Salaries increased at greater le -gels in 2016 and 2017 to
reach parity aovth other cities
+ VVVV costs reflect CUTA adopted 5 year rate adjustments
and are passed through to ratepayers via specific user
charge
* %VILLDAN . Eeomamtsts.com Pape: 12
SC IAERrI i �—
+ Water Costs — assumptions
regarding cost, date and amounts
delivered by SSLGC from
Gonzalez and Guadalupe fields
+ Debt Service Costs —
assumptions regarding amount
and timing of long -term debt
required tofund capital
improvements
- ,*/W'ILLDAN Economists.com Page: 13
8 -11 -2015 Minutes Page - 24 -
SCHEKU I
7 000,1160,1110
1`00,900,000
1,000,900,000
500,000,001
2014 2017 2016 2014 2020 2921 2022 2023 2024 2025
■SAGO-- GORbiFt ■SAGO— Guartlalu,�.
,W%VILLDAN Eoorlomists.com RiW 14
Less Fisk Prenium - -
(1,651,449) 1.1:31£,4111
Wt Cost 5.006.373 4.739,325 5,D7D734 6,490,814 6524238
%VILLDAN' EwKxnistscom Page- 15
8 -11 -2015 Minutes page - 25 -
2076
2117
2098
2019
2(121
SSLGC— GDrzak
5 4,255,373 5
4,435,325 $
4,)61,734 5
3,818,101 5
4,123,540
SSLGC— Guadalupe
-
-
-
3,932,153
3,319,119
Q+LGC
750.000
30 ODI.)
390.01D
400,010
OD Y99
TotalPurohases
5,1Q6,373
4,739,325
5,070734
8,150,254
8,142.&49
Less Fisk Prenium - -
(1,651,449) 1.1:31£,4111
Wt Cost 5.006.373 4.739,325 5,D7D734 6,490,814 6524238
%VILLDAN' EwKxnistscom Page- 15
8 -11 -2015 Minutes page - 25 -
:SCHERTZ 10--
+ Based on staff discussions, rate plan assumes that City; will
issue the following dust to fund water.4ohmstewater CAP_
2016 202D 2024
Principal 5 10,000,000 w 10,000,000 $10.000,000
Interest Rate
10%
ao%
3.o%
Term
30
30
30
Tmal P &I
Annual
520,396
EM,396
`20,396
Cumulative
520,396
1, M,793
1, E6 1.189
NVWILMAN E=omists_pm
Page: 1"'
8.1195.981
8.234,524
SCHERTZ 1 �—"
HILVILWAN I Emreomist5.pm Pape: 17
8 -11 -2015 Minutes Page - 26 -
2CME
21,17
2018
Z19
2920
WATER U itr Revenue
rJegmenent
Ope-nv Eiq —
5 1575.:53 's
M. 913 5
3.47 3,8x5 5
3.5}5;557 5
3,882,551
S5LCOM -GC
tA'15.Y3
4,739,325
5.,Y,5.734
8.1195.981
8.234,524
CapitalOUG --Is
163,DIX?3
15x;895
172$2
'7 8.935
183.458
Cktt Serace
CB0.725
9152 Ell,
9411522
M6 :p54
W8.122
Tot= -1 Cat cf Service
8,828,781
9:M405
9,599,145
12,835.999
13,491155
HILVILWAN I Emreomist5.pm Pape: 17
8 -11 -2015 Minutes Page - 26 -
ToLE I Ccd cF 6e r: ice SAM,= 7.154.3ds 7.765260 2,M5 ,323 8,626,735
N%(WILLDAN EwlQmi5rS00m Page: 1B
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+ Will enable water and wastewater utility
to be financially independent and self -
sufficient
* Will ensure that ratepayers pay only what
it costs to provide service to them
Will enable City to invest $30 million in P'V�'
capital improvements over next decade .o..
E Will encourage economic development
opportunities
*"%VILLDAN Ecorwmisis -.m Page: 21
Mr. Jackson stated that most of the costs for water and sewer systems are fixed, so the
more people you have, the more people you can spread your costs over. Economic
Development, account growth, and residential growth are very effective in keeping rates
down. These are very positive investments for the future of the community. Mr. Jackson
continued answering questions from council.
Mayor Carpenter recognized Councilmember Edwards who moved, seconded by
Councilmember Azzoz to approve Resolution No. 15 -R -73. The vote was unanimous
with Mayor Pro -Tem Fowler, Azzoz, John, Edwards and Thompson voting for and
no one voting no. Motion passed.
l
8 -11 -2015 Minutes Page - 28 -
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+ Will enable water and wastewater utility
to be financially independent and self -
sufficient
* Will ensure that ratepayers pay only what
it costs to provide service to them
Will enable City to invest $30 million in P'V�'
capital improvements over next decade .o..
E Will encourage economic development
opportunities
*"%VILLDAN Ecorwmisis -.m Page: 21
Mr. Jackson stated that most of the costs for water and sewer systems are fixed, so the
more people you have, the more people you can spread your costs over. Economic
Development, account growth, and residential growth are very effective in keeping rates
down. These are very positive investments for the future of the community. Mr. Jackson
continued answering questions from council.
Mayor Carpenter recognized Councilmember Edwards who moved, seconded by
Councilmember Azzoz to approve Resolution No. 15 -R -73. The vote was unanimous
with Mayor Pro -Tem Fowler, Azzoz, John, Edwards and Thompson voting for and
no one voting no. Motion passed.
l
8 -11 -2015 Minutes Page - 28 -
6. Ordinance No. 15 -M -25 — Consideration and/or action approving an Ordinance
amending the City of Schertz Code of Ordinances establishing fees for certain licenses,
permits, and other services provided by the City of Schertz. First reading (J. KesseUJ.
Santoya/J. Walters)
The following was read into record:
ORDINANCE NO. 15 -M -25
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AMENDING THE CITY OF SCHERTZ CODE OF ORDINANCES AND
CERTAIN OTHER ORDINANCES BY AMENDING AND ESTABLISHING FEES
FOR CERTAIN LICENSES, PERMITS, AND OTHER SERVICES PROVIDED
BY THE CITY OF SCHERTZ.
Mayor Carpenter recognized Senior Budget Analyst James Walters who stated that city
departments collect a wide variety of fees for permits, services, fines and other charges
that are all part of the everyday operations of municipal government. Since September
2008, the fees have been incorporated into a single fee schedule. This ordinance will
provide a single document with all City fees that directly affect the users. The changes of
the fees ensures the continued operation of public utilities, provides for essential services
to the community and to adequately maintain the investment in existing infrastructure.
The attached ordinance replaces Appendix C of the City code which details the fees by
department and discloses the existing and proposed rates for each type of service. The
proposed rate changes will be effective October 15, 2015, excluding the Garbage Rates
which will be effective January 1St, 2016. Staff recommends this Ordinance be approved.
The majority of the proposed fee changes in the General Fund are not expected to result
in significant revenue changes. For the Water & Sewer Fund, the proposed Water and
Sewer rate increases are expected to generate the additional revenue as seen in the Water
Rate Study by Economist.com. These changes to the Water and Sewer rates are in most
recent Rate Study. The Water & Sewer Fund is a self - sustaining fund and these fee
increases are necessary to support ongoing operations and maintenance.
Mr. Walters went over the schedule of individual fee changes and answered questions
from councilmembers.
Mayor Carpenter recognized Mayor Pro -Tem Fowler who moved, seconded by
Councilmember John to approve Ordinance No. 15 -M -25 on first reading. The vote was
unanimous with Mayor Pro -Tem Fowler, Azzoz, John, Edwards and Thompson
voting for and no one voting no. Motion passed.
7. Resolution No. 15 -R -71— Consideration and/or action approving a Resolution approving
Evergreen Solutions report and recommendations on City Staff Classification and
Compensation Study. (J. KesseUJ. Walters)
8 -11 -2015 Minutes Page - 29 -
The following was read into record:
RESOLUTION NO. 15 -R -71
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS APPROVING EVERGREEN SOLUTIONS REPORT AND
RECOMMENDATIONS ON CITY STAFF CLASSIFICATION AND
COMPENSATIONS STUDY AND OTHER MATTERS IN CONNECTION
THEREWITH
Mayor Carpenter recognized Senior Budget Analyst James Walters who stated he would
be going over the recommendation from Evergreen regarding the implementation portion.
He stated last week Evergreen presented some of their findings and methodology in their
final report. By the end of tonight staff will be asking Council to officially accept the
overall report and recommendations within. Evergreen is still working on getting answers
to a few questions from employees and have made a few adjustments based on the
feedback from staff, he will explain that at the end. Coming back next week it will be
more of a presentation over some of the tweaks they made; however, we will still be
asking for general direction and acceptance of the report tonight.
Mr. Walters proceeded to go over the various options Evergreen provided for the
implementation. Option 1: followed the direction of the Compensation Philosophy and
focused on the positions furthest off market first. Option 2: focused more on the positions
that had hiring and retention issues. Staff is recommending Option 3: this combines the
other two options by not delaying any positions that are furthest off market in order to
move up some of the positions that had hiring and retention issues. So essentially, staff is
proposing we do both. Mr. Walters continued with explaining the monetary figures
associated with the implementation schedule and answered questions from council.
Councilmember Azzoz asked for clarification as to what `city staff' recommended this
Option 3. City Manager John Kessel stated that he is recommending the `Early Start'
Option 3 and has communicated this to 100% of the staff, and has had some good
feedback, but he would stop short of saying they have conducted an absolute survey. He
has not heard of anyone in opposition of Option 3. Councilmember Azzoz' concern was
for our employees whom we are having retention issues with and the `boots on the
ground' positions. Mr. Walters explained the timeline of various positions that will be
addressed first and provided more data to council from his powerpoint presentation. A
copy of the PowerPoint presentation is on file with the City Secretary.
Mayor Carpenter recognized Councilmember Edwards who asked management if they
have already implemented Evergreens recommendation that the City do a compensation
study every three years and keep a record of it. He recommended they keep council up to
date. City Manager John Kessel said yes, they would see a budget item in that year.
Mayor Carpenter recognized Mayor Pro -Tem Fowler who wanted confirmation as to who
we were looking at (positions furthest from market and positions where we had retention
8 -11 -2015 Minutes Page - 30 -
issues). He acknowledged that some people would have to wait but this approach is about
as best we can do.
Open discussion continued amongst Council and Mr. Walters regarding clarification as to
what payments would be made in FY- 2014 /2015 and the subsequent two years thereafter.
Mayor Carpenter summarized by saying Building Maintenance, Waste Water, Police,
Fire and EMS are the furthest off market, in general terms, and need to be addressed first
as recommended in the study. Option 3 - -we will be spending more money than in any
other recommendation option. Option 3 with year zero says that rather than wait until
October 1, 2015, it is better to go back through this fiscal year we are in, calculate what
the first increase would have been and get them a check for that entire year's raise now
before the end of this fiscal year and on top of that on October 1, make the next
adjustment. That is the bulk of it. Over the next few years, everyone that is affected will
get corrected, but the most affected will get it first and get it now. That is what Option 3
Early Start is doing. It will take us the four years to get us where we need to be.
Mayor Carpenter recognized Councilmember Azzoz who asked if the rest of the issues he
is having with the grades and title changes, is that open for a discussion at a later time.
Mayor Carpenter replied that there are a number of outstanding questions that Evergreen
needs to address and he suggests that if something needs to still be addressed later and
it's going to cost us more money, let's plan to address that. We will repeat this exercise
of evaluating where everyone is before we even finish the payouts.
Councilmember Azzoz asked if it was fair to say we will start with those four
departments and then go forward with the rest. Mayor Carpenter responded saying by
following the recommendation from the study, the positions most affected, Building
Maintenance, Waste Water, Police, Fire and EMS will be addressed first. Mr. Azzoz
stated he would go for those four departments and take the rest later.
Mayor Carpenter recognized Councilmember Thompson who stated if they vote to adopt
Option 3 Early Start that is as positive a way that we can show our city employees we
have the resolve to take care of them and we will implement all phases of the
implementation policy that the council already has voted on.
Mayor Carpenter recognized Councilmember Edwards who moved, seconded by
Councilmember Thompson to approve Resolution No. 15 -R -71, accepting Option 3,
Early Start. The vote was unanimous with Mayor Pro -Tem Fowler, Azzoz, John,
Edwards and Thompson voting for and no one voting no. Motion passed.
Roll Call Vote Confirmation
Mayor Carpenter recognized Deputy City Secretary Donna Schmoekel who provided the roll call
vote information for agenda items 1 and 7.
8 -11 -2015 Minutes Page - 31-
Requests and Announcements
Announcements by City Manager
• Citizen Kudos
• Recognition of City employee actions
• New Departmental initiatives
Mayor Carpenter recognized City Manager John Kessel who stated two years ago city
staff participated in a survey (Employee Engagement Survey) and the number one item
that was identified as most important to employees was salary. Subsequently, City
Council committed the funds and hired a firm to look at that issue and it was found there
really was an issue. He said there have been few studies that he has seen before where
there has been so much engagement by city staff as in this one; a true team effort where
everyone participated at some level. The communication to staff was extensive and staff
reciprocated. He wanted to say `Thank You' to staff but most importantly City Council
never hesitated that this was the right thing to do and to move forward. He also thanked
Council.
9. Requests by Mayor and Councilmembers that items be placed on a future City Council
agenda.
Mayor Carpenter recognized Councilmember Azzoz who stated he wanted to call an
Executive Session to discuss our City Manager. Mayor Carpenter asked if this would be
for a review or compensation discussion. Mr. Azzoz stated it was for a review. Mayor
Carpenter said along those same lines he would like to ask for the same for our City
Secretary as we have not adjusted her salary either. Two weeks, a review for both. That
way we can cover all necessary items including salary.
Mayor Carpenter recognized Councilmember Edwards who said we have not sat for a
while and reviewed our strategic plan and going forward; if we could do this on a
Saturday morning sometime and at least get it scheduled. Mayor Carpenter suggested we
have it on one of our `light' agendas in the very near future. We can have a workshop on
our strategic plan.
10. Announcements by Mayor and Councilmembers
• City and community events attended and to be attended
• City Council Committee and Liaison Assignments (see assignments below)
• Continuing education events attended and to be attended
• Recognition of actions by City employees
• Recognition of actions by community volunteers
• Upcoming City Council agenda items
8 -11 -2015 Minutes Page - 32 -
Mayor Carpenter recognized Councilmember Edwards who wanted to just say `Thank
You' to Mary Spence and all the members of the Senior Center and City staff who
worked on the Sock Hop event.
On the vote we just took, as leaders we may not be perfect but we have to be
accountable; it feels good to know that we were able to give to our staff and to our
employees that need the retention, the proper amount of pay.
Mayor Carpenter recognized Councilmember Thompson who just wanted to say
thanks to Mr. Walters and the entire City team that worked on Class and Comp study.
He feels they did an excellent job.
Mayor Carpenter stated that we are making good on a decade old promise tonight. He
read a Dec 14, 2004 letter written by former Interim City Manager John Bierschwale
who expressed his opinion of the importance of bringing forward a competitive
compensation package to city council for action. In the year or two that followed the
City made a million dollar adjustment and subsequently experienced a downturn and
we were not able to continue that effort. In the exercise we have been through in the
past year we are going to get there. He salutes everyone for that work.
Adiournment
Meeting was adjourned at 9:52 p.m.
ichael R. Carpenter, Mayor
ATTEST: _
Donna Schmoekel, Deputy City Secretary
8 -11 -2015 Minutes Page - 33 -