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08-25-2015 MinutesMINUTES REGULAR MEETING August 25, 2015 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on August 25, 2015, at 6:00 p.m., in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit: Mayor Michael Carpenter Councilmember Daryl John Councilmember Robin Thompson Staff Present: Executive Director Brian James Executive Director Bob Cantu City Secretary Brenda Dennis Mayor Pro -Tem Fowler was absent. Call to Order Councilmember Grumpy Azzoz Councilmember Cedric Edwards City Manager John Kessel Executive Director Dudley Wait City Attorney Charles Zech Deputy City Secretary Donna Schmoekel Mayor Carpenter called the meeting to order at 6:00 p.m. Opening Prayer and Pledges of Allegiance to the Flags of the United States and the State of Texas (Mayor Carpenter) Mayor Carpenter announced that he received word that former Councilmember Charles Sharpe who served as City Councilmember from 1982 to 1988 passed away today. Visitation is Monday, August 31, 6 -8 p.m., at the Schertz Funeral Home, Funeral Services are Tuesday, September 1, 9:30 a.m., Schertz Funeral Home and burial at 11:00 a.m. at Fort Sam Houston. Mayor Carpenter asked for a moment of silence. Mayor Carpenter provided the opening prayer followed by the Pledges of Allegiance to the Flags of the United States and the State of Texas. City Events and Announcements ® Announcements of upcoming City Events (B. James/D. Wait/B. Cantu) Mayor Carpenter recognized Executive Director Brian James who provided the following announcements: • Friday, August 28, TML Region 7 Meeting, City of Balcones Heights Justice Center, 3300 Hillcrest Drive; 5:30 p.m. RSVP to City Secretary's Office. • Saturday, August 29, 8th Annual Fischer House Benefit, VFW Schertz, Noon to 7:00 p.m. ® Monday, September 7, Labor Day, City office will be closed. 8 -25 -2015 Minutes Page - 1 - • September 22 -25, Annual TML Conference, San Antonio • Announcements and recognitions by City Manager (J. Kessel) Mayor Carpenter recognized City Manager John Kessel deferred to the next item. Employee Recognition • Employee Longevity Recognition— Mike DeLeon General Services Department — 35 years. (J. Kessel) Mayor Carpenter recognized City Manager John Kessel who stated tonight, we honor an employee who is celebrating 3 V2 decades with the City of Schertz. Yes, you heard right. 35 years of employment. With Johnny's recent departure, our General Services Director, Mike DeLeon, is currently our longest tenured employee. Mike's journey to where he is today is an interesting one. He was actually hired on part- time in July 1979, by none other than our former Mayor Hal Baldwin, who was a City employee at the time. Mike began working as a part -time custodian during his senior year of high school, and then in June 1980, after graduation, he was brought on full time. At that time and for the next ten years, he was the only custodian the City had. Because Schertz was so small back then, employees often wore many hats, and performed many different duties in addition to what their actual position was. Although he didn't fight fires or lay water pipes, Mike assisted in making zoning maps, providing translating assistance to Spanish speaking customers, managing the fuel for the City vehicles and equipment, and helping out with Municipal Court docket entries. Once the City hired more custodial staff, Mike was promoted to Facility Maintenance Supervisor, then to Facilities Manager and then, in 2006, he was promoted to General Services Director, which is the position he currently holds. Mike supervises 10 full time and 4 part time staff members — who maintain all of our Municipal buildings. When Mike started, he cleaned three buildings; now his department services 20 buildings. They are responsible for not only cleaning each facility, but they provide other services such as door locks /programs, fire alarm inspections, security system, pest control, supporting all City events and more. As with many of our tenured employees, Mike was directly involved when the City experienced the devastating floods in the late 90's. Mike's role was operating the emergency shelter and managing it until the Red Cross arrived. At the time, the shelter was located in the Community Center. He told us that at one point, there were over 150 people in there, which for those of us that have been inside that building, can only imagine how difficult it must have been to make sure everything was in order. His role during the City's time of crisis was instrumental and I know that he helped many during such a difficult time. During the recent lunch we had with him, it was brought up that he is the unofficial "Mayor" of Rittaman Edition which is the neighborhood he lives in. When his neighborhood was trying to get improvements from Bexar County, Mike was actively 8 -25 -2015 Minutes Page - 2 - involved in making sure this got accomplished; from applying for CDBG grants to speaking at the Bexar County Commissioner's Court; he made sure his neighborhood got what they needed — hence his given title. Mike has done so much during his tenure here — whether it be from initializing the City's consolidated purchasing program or developing the security procedures for the employee access control system, his hard work and leadership is palatable throughout his 35 years of employment. Mr. Kessel stated when he first began his duties as City Manager; he sat down with every Department Head and asked about his or her vision and values for their department. To this day, he still remembers what Mike said — he takes his job as a calling and he is proud to do what he does. The word he specifically used was "service ". Mike has built his legacy and his team is based on service. I receive many praises for Mike's staff; his folks are willing to go the extra mile for you, no matter what it is you ask of them. And they always do so with great customer service. That value has been instilled in them by this man here. So, thank you Mike, for all you have done and congratulations on achieving such a milestone in your career. I hope you enjoy your retirement and know that you have left your mark here in this City. Mr. Kessel presented Mike with his 35 year pin. Mr. Kessel stated that Mike has announced his retirement and as traditionally done, the City would like to make a special presentation. Mr. Kessel recognized former Deputy City Manager John Bierschwale who came forward presenting Mike with the City flag congratulating him on his years of service and congratulations on his upcoming retirement. Mr. Deleon came forward thanking previous Mayor's and Councilmembers and thanked the current Mayor, Council and Executive Staff. Mike thanked his staff and all his co- workers. Mayor, Council, staff and the audience gave a standing ovation to Mike in recognition of his years of service. • Employee Promotion Recognition — John Perry — Fire Marshal. (D. Wait/D. Covington) Mayor Carpenter recognized Fire Chief David Covington who came forward announcing the recent promotion of John Perry as the new Fire Marshal providing a brief background of his years of service. Chief Covington stated that John is also our Assistant Emergency Manager for the City and you have seen him recently as he was instrumental in the work regarding the fire codes. Fire Marshal Perry thanked the Mayor, Council and Management staff stating he looks forward to the continued work to be done in Schertz and the many successes to come. Mayor and Council congratulated Mr. Perry. Mayor Carpenter stated that they have all the confidence in his capabilities and leadership and are glad to have him in his new role. New Employee Recognition — New Assistant Fire Chief Kade Long. (D. Wait/D. Covington) 8 -25 -2015 Minutes Page - 3 - Mayor Carpenter recognized Fire Chief David Covington who introduced the City's New Assistant Fire Chief Kade Long. Chief Covington provided a brief background regarding Assistant Fire Chief Long's career. Chief Covington stated that he was raised in El City Oklahoma, and was Fire Chief in Vernon Texas. He stated that he has served as interim City Manager in Vernon, is a graduate from Southwestern State Oklahoma City with a degree in Education, is a Graduate from Sam Houston State with a Masters Degree in Public Administration, is a Graduate of the Texas Fire Chief's Academy, and is a Graduate of FEMA Emergency Managers Academy. Assistant Long has a wife Terry, sons Jordan, Kolton, and daughter Ashlynn. Hobbies include the outdoors and family and he also served in Iraq with the Naval Reserve's. Assistant Fire Chief Long came forward thanking the City for this opportunity and looks forward to working with everyone. Mayor Carpenter stated that he would like to recognize in the audience this evening Mr. Gary Inmon, Schertz Cibolo Universal City Independent School District (SCUCISD) Board Member. Mayor Carpenter also asked all those running for office in November to stand and be recognized. HearinlZ of Residents Mayor Carpenter recognized the following individuals who spoke: • Mr. Carl Douglas, 2550 Woodland Village Place, who spoke on the City Charter amendments, proposed meeting reductions and Council's compensation. He has no problem with increasing the size of the Council or decreasing the number of meetings except there was no mention of a decrease in compensation. He believes someone should be paying attention to this. If you are going to do the job right, being on Council, it is going to take 20 to 30 hours a week; it's one night a week. You need to set your priorities. Mayor Carpenter stated that as a statement of fact, the changes to the size of the Council came from a citizen group, fiom a Charter Review Commission that was seated. No member of Council participated in that citizen group. • Mr. Bert Crawford, 4100 Brook Hollow Drive, who thanked the Council, EMS, Police and Fire Department personnel for recently attending the Wynnbrook Back to School Snow Cone Festival. • Dr. Irene Petrisky, 1117 Twin Lane, who thanked the City for providing an opportunity for the citizens to participate and interact at the community budget meetings on the proposed budget. She also thanked the City Council who voted for the cell phone ban. She believes that this would help our first responders and our citizens to be safer. Dr. Petrisky addressed her concerns with losing our first responders to other communities. She stated that our first responders should be our top priority in the budget. She cited the amount for the swimming pool maintenance compared to the amount paid to first responders. She would also like to see recognition for our first responders. Presentation 8 -25 -2015 Minutes Page - 4 - ® Schertz EMS Community Health Program (D. Wait/K. Burnam) Mayor Carpenter recognized Community Health Manager Kelly Burnam who provided the following highlights regarding the Community Health Program. Ms. Burnam stated currently, we are using the most expensive means of healthcare transportation to go to the most expensive place to obtain health care. — We want to change that. In 2007 the Institute for Healthcare Improvement introduced a concept called Triple Aim. The goal is to improve overall patient's outcomes. Triple Aim has become the model for changing the healthcare system as we know it. Goals are to increase population health, make everyone generally healthier, decrease per capita costs, and spend less on healthcare. Increase patient experience, make happier patients, go to the doctor or hospital and fix the problem, and not have to go back. Pull together resources, EMS, hospitals, primary care physicians, pharmacies, insurance companies, home health, and non - profits. All work together to integrate care and make better outcomes, achieving the triple aim. Schertz EMS is working on what we call our "high utilizers ", ones that call 911 8 or more times in 12 months, current year count: 16 August to August. We want to reach out to them and offer assistance; most of the patients are always receptive with first time help that is being offered. The assistance may be simple, some may be complex and require working with their doctors, specialists on meds etc., but it always ends in success. Ms. Burnam stated she gives them her time. Patients trust her, they trust the patch she wears and the uniform. Ms. Burnam provided information on recent case studies that ranged from extreme cases to the lower profile ones showing how the program works in lowering the number of transports and lowering costs to patients as well as what the costs were for EMS, thus making the patient healthier. Through proactive work with patients, we avoided costs and saved time for other resources. Ms. Burnam showed graphs of how PD and Fire Responses have also decreased since the program has been implemented. Ms. Burnam stated that since the program's inception in 2013, the Community Health Program has saved Schertz EMS over $220,000 by reducing the number of unwarranted EMS calls on just 5 of their high utilizers that were used for the presentation. These efforts have also saved money and resources for Police and the Fire Department. Referrals come from crew members, first responders and the public. We have established relationships with several different organizations: Humana — SAHAB, 20% healthier by 2020 using bond moves, Mobile Integrated Healthcare (MIH) is one project Bluebonnet Trails MHMR, Mental Health Guadalupe County, excellent working relationship, they come out when she needs assessment, and vice versa. APS crew submit cases, and get immediate feedback. Adult Protective Services — working with them on case studies. STRAC — MIH consortium, us, San Antonio Fire Department and other agencies SAFG Major San Antonio Hospital Systems - also part of the consortium Area Primary Care Physicians — working with several physicians Patient navigation, we helped 25 plus people, 12 currently enrolled, list of 16 she is working to get with for more help. The program is a new part of EMS and not well 8 -25 -2015 Minutes Page - 5 - known, we are learning as we go, outcomes have been great. Working together makes better outcomes /lives for patients. Next Steps: Humana Pilot Project — Humana working with their high utilizers, biggest spenders. University Hospital Pilot Project — we have been talking with them for several years about pilots to save Bexar County Hospital district money. They approached us with the funding to look at specific population to decrease cost to Medicaid. Lastly, if we have more Mobile Integrated Healthcare medics, we can see more patients. Mayor Carpenter stated that as he understands it this is the first time she has presented to Council and congratulated her on a great presentation and remarking about the work on the program. Mayor Carpenter congratulated the team. Mayor Carpenter stated the cost savings are great but the freeing up of time of our first responders is remarkable and is a gift back to the community and the innovation is exceptional. Mayor Carpenter recognized Councilmember Edwards who asked how most of this would be funded and could we apply for grants. Ms. Burnam stated there are a few grants out there but the university is the one that would forward the money to them. Mayor Carpenter recognized Councilmember Thompson who stated that senior care is very special to him and he appreciates the fact that you are taking care of this population that is not taken care of. Councilmember Thompson commended her on an excellent presentation. Mayor Carpenter recognized Executive Director Dudley Wait who answered Councilmember Azzoz's question stating that Medicare has a co -pay and Medicaid pays a portion of the ambulance transport but we cannot make any other effort to collect on the rest of the charge and therefore we write it off. Councilmember Azzoz complimented Ms. Burnam and stated that this is an outstanding program. • Update and acknowledgement regarding the grant acceptance from Guadalupe County 100 Club. (M. Hansen/J. Correu) Mayor Carpenter recognized Police Chief Michael Hanson who stated that two years ago CID Lt. John Correu took on the job of soliciting grants and as a result of this effort tonight he will be recognizing two companies where the City of Schertz Police Department received grant money. CID Lt. John Correu came forward introducing and recognizing Mr. Jim Blair with the Guadalupe County 100 Club. CID Lt. Correu stated that earlier they had applied for a grant and the Guadalupe County 100 Club awarded us the money to purchase (2) Stinger Spike Systems. These systems are used to deflate tires in the event of a vehicle pursuit. • Update and acknowledgement regarding the grant acceptance from Bexar Metro 911. (M. Hansen/J. Correu) 8 -25 -2015 Minutes Page - 6 - Mayor Carpenter recognized CID Lt. John Correu who came forward explaining that last year the police department sought a grant to purchase the equipment needed for a "point to point" system. This system will allow us to monitor the cameras at the school district to support our SRO operations and in the event of any incident to include sporting event Security. CID Lt. Correu recognized Mr. Michael Riggs with Bexar Metro 911 District along with Mr. Eddie Taylor. CID Lt. Correu thanked Mr. Riggs and Mr. Taylor for the opportunity to work with them. Mr. Riggs came forward explaining the grant and stated they work with several entities seeking grants and was happy to award this to the City of Schertz. Mayor Carpenter recognized the efforts of CID Lt. Correu and also stated he was not sure when he slept as he is also running as a candidate for the School District and since he is unopposed he will be elected in November. Workshop • Workshop discussion and direction regarding the Aquatic Facility. (B. James/P. Gaudreau) Mayor Carpenter recognized Owners Representative Phil Gaudreau who stated this evening he wanted to bring you information on the status of the aquatic project. He stated that they gave a presentation when they had completed the schematic design; however we have made some changes to this as a result of budget tightening and clarifications. He stated that he wanted to show the Council what they have not only in terms of design but also in terms of dollars and schedule. Mr. Gaudreau stated that from the architect design team we have Mr. Greg Houston from Marmon Mok and from Thomas Byrne Construction Services, Tony Battle. Mr. Gaudreau turned the presentation over to Mr. Houston who provided a PowerPoint presentation regarding the team's information, project design, construction costs, and project schedule. A fall copy of the PowerPoint can be found on the city's website under "City News ". Mr. Houston stated that they have been in business for over 60 years and have worked on a variety of aquatic projects and a variety of programs like the City's aquatic center. One of their partners is Counsilman Hunsaker who is responsible for the technical aspects about engineering the pool systems, filtration and pool equipment and he has worked with him on several projects. Mr. Houston provided a map of locations all over the United States where Counsilman Hunsaker has worked on the size and type of facility we are proposing for Schertz. He stated that their construction partner is Thomas Byrne and recognized Tony Battle. Mr. Battle introduced his team who was present this evening who are working on this project. Mr. Battle provided the following background information on the company: • Founded in 1923; 92 years experience as a Texas based Construction Manager • South Texas Region headquartered in San Antonio • A legacy of quality in high profile projects • $424 Million in Annual Contract Volume 8 -25 -2015 Minutes Page - 7 - 105 Employees 200+ Construction Manager at Risk Projects Certified MBE Mr. Battle provided information on past municipal aquatic facilities with similar scope and focus projects they have worked on. He provided information on the overall site plan, aquatics floor plan, the aquatics front entry perspective, southeast and northeast and the southwest and northwest elevation views of our aquatics facility. Mr. Battle also showed designs from the main lobby perspective, community pool perspective and from the leisure pool perspective. Mr. Battle provided the following information. Project Budget information: The estimate is based on the current building size of 19,031 sf. At current market value the estimated construction cost is $8,480,592 Current Estimates includes a contingency of $460,654 Project Schedule: Anticipated Notice to Proceed — October 2015 Anticipated Construction Duration — 10 Months Anticipated Substantial Completion — Fall 2016 Mr. Gaudreau stated the team has gone through multiple gyrations to get a project that works, is sustainable and has addressed future maintenance costs. He thinks this represents a substantial contribution to this community and delivers what was promised in the bond and maybe even exceeds it. What we are seeking from council tonight is: Is this what you want to see and do you have any changes? If you do not, then we will proceed as scheduled and come back to you in September with a guaranteed maximum price for the project. Since this is an estimate, the next phase is the completion of the actual construction documents. At 90% completion of those papers we will get a guaranteed maximum price from Byrne. Mayor Carpenter recognized Councilmember Thompson who asked how many parking spaces we plan on adding. Mr. Gaudreau replied approximately 150 spaces and they are planning for buses to be dropping off competition participants and then parking across the street at the high school. It is an issue we are trying to deal with. Mayor Carpenter recognized Councilmember Edwards who requested management staff put this information out on the City website so that citizens can review it. Executive Director Brian James confirmed that they could get this done tomorrow. Mr. Edwards complimented the work done so far and said it was very futuristic. Mayor Carpenter recognized Councilmember Azzoz who expressed concern over the design presented tonight. He said he thinks the taxpayers voted for a `competition quality' pool, not a pool that restricts them from hours and usage. He feels the school district is getting the larger pool and the citizens are getting the smaller pool. He feels the taxpayer simply wanted a `family pool' where everyone could come and have some fun. He said if 8 -25 -2015 Minutes Page - 8 - the school wants a pool let them go build their own. Executive Director Brian James stated yes, the bond was passed for a `closed community swimming pool and aquatics facility of competition quality.' A key thing in the language was that this facility would be of competition quality and so we have to definitely meet that need. He pointed out that the number of students on the school(s) swim team program is far less than the number of kids in our community who are associated with the BVYA Stingrays. It is almost 300 children. So what we wanted to do with the competition pool was make it so they could use it as well. Also, they can use this facility all year round because it is indoors. Mr. Azzoz responded that residents have come and told him that they expected this to be an actual community pool where kids and family can go at any time without any restrictions. He wants to build a pool for the voters, for this city, not the school district, not the YMCA. We are already paying a lot of taxes and he is not going to let the taxpayer shoulder over $700,000 plus annual maintenance fees we will endure. Mayor Carpenter recognized Councilmember Edwards who stated we have enjoyed a great relationship with the YMCA, WellMed, and BVYA; we have done a lot of public - private partnerships already and we also share our police force with the school district. He does not see why this would be an issue. He said we are in fact planning a multi -use facility in south Schertz as a 3rd Fire Station. It will also house some police, fire and EMS staff and contain a community room. This is another great example of what we are doing with j oint -use and it is a smart way to do it. Mayor Carpenter recognized Councilmember Thompson who said it boils down to the fact that no pool is a financial money maker; it is more of a quality of life amenity. Any quality of life facility is a tax liability to that city because very few make money for a city. He stated the question is how are we going to enhance the quality of life for the BVYA kids, the community kids, and the adults in the community? We would be enhancing the reputation of Schertz. Our library is a tax liability but thousands of people use it and benefit from it. That is the bottom line of why he endorses it. Mayor Carpenter recognized Councilmember Azzoz who stated it is not about other people's quality of life, but rather the Schertz taxpayer's quality of life. His recommendation is to build a pool for this city, for the taxpayers, residents and their children; if the school district wants to participate, let them go and build their own pool. His recommendation is to build a nice city pool and if that is not possible, then let's scrap it we return the bond back. Mayor Carpenter recognized Councilmember John who stated he would just like to have a copy of the plan; it looked like they covered all the bases on what we need to have, but it did look a little plain. Are there any plans to do any water features? Mr. James responded that for built features they are not planning any; however, the YMCA could possibly bring in some portable features (i.e., basketball backboard). One of the reasons we want to partner with the YMCA is so they can do fundraising and they can add to facilities and amenities. It is a straightforward functional pool. Mayor Carpenter recognized Councilmember Azzoz who asked how much money we had left for this project. Mr. Gaudreau replied approximately $5.5 million out of the original bond of $6.625 million. 8 -25 -2015 Minutes Page - 9 - Mayor Carpenter stated a number of the arguments against this pool were brought up prior to the election in the press. Some people were opposed to the project overall and others expected we would coordinate with the school district. A lot of the arguments were brought up before the election and the people spoke and they expect us to act on their votes. He does not believe that anyone was misled. Things were discussed well in the newspapers at that time. In a recent conversation he had with former Mayor Bueker, much the same thing happened years ago when the City built the Pickrell Park pool and despite those similar arguments at that time, the facility has been used well through the years. It costs us money and the people who use it each time they show up. There are costs associated with maintaining and providing a city facility. Also, if both the City and the school district each built their own pool it would double the cost ($14 -15 million); resulting in a tax increase for everyone here in the room. The overall cost would be greater than if we partnered on the project. Council and staff have worked hard over the past five years to find the solution that a) meets with the spirit and direction of the language of the bond itself, b) meets the needs of the widest number of stakeholders in this community, c) is extremely careful about spending this much of the taxpayers money. This is the single largest project that we have done with taxpayer money in the history of this city. It is imperative that we get it right and get it right the first time; he believes we have done that. In reference to Councilmember Azzoz's earlier recommendation to scrap the project and go back to the voters, this would be a lot of time and effort wasted when the voters have already spoken. The voters went to the ballot box and did already instruct us. In fact, they had turned down two or three other bond items. He also does not hear a majority of dissention from this council this evening but rather a majority in favor of moving forward. Mayor Carpenter recognized Councilmember Thompson who stated he thinks the Mayor has correctly assessed the general direction of council to move forward. Councilmember Azzoz stated he still feels if we don't want to scrap the project, we still should send it back to redesign a community pool for resident families. However, if 'the Council says go ahead, then go ahead, but not him. Mayor Carpenter offered his personal phone number of 210- 452 -8003 to the audience in case anyone was in opposition of the project as presented and they could call him and seek to change his mind. He will be happy to hear from every single taxpayer who opposes this project as presented tonight. Consent Agenda Items The Consent Agenda is considered self - explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. 1. Ordinance No. 15 -11-27 — Consideration and /or action approving an Ordinance amending Chapter 14 of the City of Schertz Code of Ordinances to adopt a trap, neuter, and release program and certain regulations with respect thereto; adding definitions; repealing all Ordinances or Resolutions or parts of Ordinances or Resolutions in conflict. Final Reading (M. Harris /S. Roman) ORDINANCE NO. 15 -11-27 8 -25 -2015 Minutes Page - 10 - AN ORDINANCE AMENDING CHAPTER 14 OF THE CITY OF SCHERTZ CODE OF ORDINANCES TO ADOPT A TRAP, NEUTER, AND RELEASE PROGRAM AND CERTAIN REGULATIONS WITH RESPECT THERETO; ADDING DEFINITIONS; REPEALING ALL ORDINANCES OR RESOLUTIONS OR PARTS OF ORDINANCES OR RESOLUTIONS IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. 2. Appointments/ Reappointments and Resignations to City Boards, Commissions and Committees — Consideration and /or action regarding appointment of Ms. Shonale Burke as Alternate No. 2 to the Library Advisory Board. (Mayor /Council/B. Dennis) 3. Resolution 15 -R -75 — Consideration and/or action approving a Resolution authorizing the submitted changes to the Schertz Library Advisory Board By -Laws. (B. James/M. Uhlhom) RESOLUTION NO. 15 -R -75 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE SUBMITTED CHANGES TO THE SCHERTZ LIBRARY ADVISORY BOARD BY -LAWS, AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Carpenter recognized Councilmember Edwards who moved, seconded by Councilmember Thompson to approve the consent agenda items 1, 2 and 3. The vote was unanimous with Councilmembers Azzoz, John, Edwards and Thompson voting for and no one voting no. Motion passed. Mayor Pro Tem Fowler was absent. Discussion and Action items 4. Ordinance No. 15 -S -28— Conduct a public hearing and consideration and /or action PH approving an Ordinance upon a request to rezone 13183 IH -10 East, approximately 35 acres of land, from Predevelopment District (PRE) to General Business District (GB). First Reading (B. James/L. Wood/B. Cox) ORDINANCE NO. 15 -S -28 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AMENDING THE OFFICIAL ZONING MAP BY REZONING APPROXIMATELY 34.964 ACRE TRACT OF LAND FROM PREDEVELOPMENT DISTRICT (PRE) TO GENERAL BUSINESS DISTRICT (GB). Mayor Carpenter recognized Planner 1 Bryce Cox who stated what you have before you is a zoning request for 13182 IH 10 East. It is approximately a 35 acre tract located on the northeast corner of IH 10 and FM 1518. The property is currently zoned predevelopment district which is a place holder district for land that was recently annexed. The property currently contains three existing buildings and two gas pump 8 -25 -2015 Minutes Page - 11 - canopies and has the following land uses in existence today: a convenience store with gas pumps, restaurant, motel, professional office, and automobile repair major. The public hearing notice was published in "The Daily Commercial Recorder" on August 5, 2015 and the "Herald" on August 12, 2015. Four (4) public hearing notices were mailed to surrounding property owners within two hundred (200) feet of the subject property on July 29, 2015. Staff received two (2) responses on the Notice of Public Hearing, both in favor of the request. Staff has reviewed this request for confonnance with our comprehensive land use plan as well as with our future land use plan. The sector plan amendment of that comprehensive plan designates this subject property is highway commercial which is intended for regional scale retail and commercial uses that can take advantage of the highway frontage. These highway commercial areas are going to be located on our major highway intersections to maximize access to the region. It is the opinion of staff that the General Business District is the most appropriate zoning district for this tract of land and that the existing land uses of convenience stores with gas pumps, restaurants, motels and professional offices are appropriate uses for this tract of land due to its location. The Planning and Zoning Commission conducted a public hearing on August 12, 2015, and offered a recommendation of approval. Additionally staff recommends approval of Ordinance 15 -5 -28 to rezone the subject partial to General Business District. Mr. Cox stated that the applicant is present this evening for questions. Mayor Carpenter opened the public hearing and recognized the following who spoke: • Mr. Glen Outlaw, 3729 Forsyth Park, who stated that according to the backup material the existing facilities that are there will end up being non - conforming uses. To him that means that they are not allowed in General Business and we are grandfathering them. His question is what happens in the future if the current owner sells the property. Is this use going to continue unless they try to do something with it or is something as simple as selling it to another owner going to force them out of that location? As no one else spoke, Mayor Carpenter closed the public hearing for Council comments. Mayor Carpenter recognized Mr. Bruce Cox who stated that in answer to Mr. Outlaw's question all the existing uses are legal non - conforming uses because they were in existence when the property was annexed into the City. Under our predevelopment zoning district there are very few uses you can actually do; it's state mandated such as public use, schools etc. Again, this is just a place holder district and what that means is if you vote to approve the ordinance the automobile repair major and the convenience store with gas pumps will be considered legal non - conforming. We do have rules and restrictions in the City about expansion and a variety of other things that deal with those non - conforming uses. For the most part it is going to be that you cannot expand the business any larger than it is when it was created. Additionally, if the use goes vacant for 180 days then they would lose their ability to have that use at that property. The idea is 8 -25 -2015 Minutes Page -12 - that when we change zoning and we annex property we don't displace owners; we let them know that they are stuck with what they have now; you can do some safety and structural improvements but you cannot increase the square footage of that use. Mr. James stated that if the property is sold and doesn't shut down operation for 180 days then they can continue to operate. Mayor Carpenter recognized Councilmember Azzoz who moved, seconded by Councilmember Edwards to approve Ordinance No. 15 -S -28 first reading. The vote was unanimous with Councilmembers Azzoz, John, Edwards and Thompson voting for and no one voting no. Motion passed. Mayor Pro -Tem Fowler was absent. PH 5. Ordinance No. 15 -S -29 — Conduct a public hearing and consideration and /or action approving an Ordinance upon a request to rezone 807 Main Street, approximately 0.25 acres of land, from Single- Family Residential District -2 (R -2) to Main Street Mixed Use District (MSMU). First Reading (B. James /L. Wood/B. Cox) ORDINANCE NO. 15 -S -29 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AMENDING THE OFFICIAL ZONING MAP BY REZONING AN APPROXIMATELY 0.25 ACRE TRACT OF LAND FROM SINGLE FAMILY RESIDENTIAL DISTRICT -2 (R -2) TO MAIN STREET MIXED USE DISTRICT (MSMU). Mayor Carpenter recognized Senior Planner Lesa Wood who introduced this item stating the property is located at 807 Main Street from Single - Family Residential District -2 (R -2) to Main Street Mixed Use District (MSMU). This property was originally built as a residential property and then converted into a commercial property. The last occupant at this property was a florist shop. This property has been vacant for some time. The challenges have been that it is zoned currently as residential. Through this process staff worked with the property owner and their request was to change the zoning from the single family residential to the Main Street Mixed Use District (MSMU). In November of 2014 an implementation of the comprehensive land plan and the work on the downtown plan, staff brought forward the new zoning district of the Main Street Mixed Use. SO in 2014 the Main Street Mixed Use district zoning was available. This is the very first request for this use. It is intended for single family mixed use with low intensity commercial land uses that allows for a greater opportunity for redevelopment of subject property and to promote growth in the main street area. The public hearing notice was published in "The Daily Commercial Recorder" on August 5, 2015 and the "Herald" for the August 12, 2015 for the August 25, 2015 City Council Meeting. There were fifteen (15) notices mailed to surrounding property owners within two hundred (200) feet of the subject property on July 29, 2015. At the time of this report two (2) responses were received in favor of the request has been received. One (1) response was neutral to the request. No responses were received opposed to the request. 8 -25 -2015 Minutes Page -13 - It was presented to the Planning and Zoning Commission on August 12, 2015, and they recommended approval. Staff reviewed the request for conformance with the Comprehensive Land Plan and the Future Land Use Plan (FLUP). The Comprehensive Land Use Plan identifies this area as Historic Downtown Schertz which is intended to leverage Schertz's history and heritage to create a unique destination with local independent businesses, encouraging the use of existing buildings. The rezoning request appears to have a minimal impact on the public infrastructure, facilities or services and is consistent with the Comprehensive Land Use Plan and compatible with the surrounding land uses. Staff recommends approval of the rezoning application as submitted. Mayor Carpenter opened the public hearing and recognized the following who spoke: • Maggie Titterington, 1730 Schertz Parkway, Chamber President who spoke in favor of this item. As no one else spoke, Mayor Carpenter closed the public hearing for Council comments. Mayor Carpenter recognized Councilmember Azzoz who moved, seconded by Councilmember Edwards to approve Ordinance 15 -5 -29 first reading. The vote was unanimous with Councilmembers Azzoz, John, Edwards and Thompson voting for and no one voting no. Motion passed. Mayor Pro Tem Fowler was absent. 6. Public Hearings on Proposed Budget for FY 2015 -16 — Conduct a public hearing and PH consideration and/or action regarding the adoption of the FY 2015 -16 Budget (Second required public hearings) (J. Kessel /J. Walters) Mayor Carpenter recognized Senior Budget Analyst James Walters who provided a PowerPoint presentation with the following information as well as answered questions from Council: FY 2015 -16 Proposed Budget Budget Goals: • Balanced Structurally • Conservative and Responsible • Follows Financial Policies • Maintains Current Service Levels • Focuses on priorities Management Practices: • Focus on priorities — Maintain appropriate fund balance • Teazn Input — Departments, Council and Citizens • Forward looking — planning for future revenues and expenses, consider project schedules, 5 year forecast, long term debt model Key City 5 Year Goals 2015 8 -25 -2015 Minutes Page - 14 - • Building repairs • Fire Station 3 • Compensation Study • Bond Election • Strategic Staffing levels • Focus on Competing existing programs • Maintain reserves Budget Highlights • Classification & Compensation study • Firefighter Ramp up Program • Fire Apparatus (Debt Service) • First year use of vehicle replacement fund — affecting general services, marshal, streets, parks and animal services • Southeast Water storage tank and distribution lines • Additional Sewer lines and lift station Upcoming Capital Projects • $15 Million in the upcoming bond election • Fire Station #3 • FM Road Improvements Additional $10 Million to be issued by Council • Other roadway and infrastructure maintenance All Funds — Revenues General Fund $26,568,977 Special Events Fund 131,800 PEG Fund 252,500 Water & Sewer Fund 18,902,115 EMS Fund 7,744,797 Drainage Fund 1,380,620 Hotel Tax 593,277 Park Fund 111,229 Tree Mitigation 40,250 Capital Recovery Water 3,477,141 Capital Recovery Sewer 3,643,712 I &S Fund 6,091,375 Other Funds 360,390 SEDC 3,528,562 Grand Total $72,861,745 General Fund makes up 35 %, Water & Sewer Fund 26 %, EMS Fund 11 %, I &S Fund 8% and the others make up the rest. All Funds — Expenses General Fund $26,180,517 Special Events Fund 131,800 8 -25 -2015 Minutes Page - 15 - PEG Fund 252,500 Water & Sewer Fund 18,855,871 EMS Fund 7,558,451 Drainage Fund 1,220,951 Hotel Tax 259,330 Park Fund 34,800 Tree Mitigation 27,000 Capital Recovery Water 3,477,141 Capital Recovery Sewer 3,643,712 I &S Fund 5,821,418 Other Funds 322,990 SEDC 2,659,502 Grand Total $70,450,983 General Fund makes up 37 %, Water & Sewer Fund 27 %, EMS fund 11 %, I &S fund 8% and the others make up the rest. Fund Balance/F,auity FY 2015 -16 Estimated Beginning balance Net Change Budgeted Ending balance General Fund $6,911,098 $147,372 $7,058,470 Sp ecial Events Fund 73,803 - 10,000 63,803 PEG Fund 493,463 - 145,500 347,963 I &S Fund 733,023 269,957 1,002,980 Water & Sewer Fund 3,381,415 - 453,756 2,927,659 Capital Recovery Water 5,172,348 - 2,550,541 2,621,807 Capital Recovery Sewer 4,046,501 - 3,077,712 968,789 Drainage Fund 1,132,963 - 54,251 1,078,712 EMS Fund 975,653 186,346 1,161,999 SEDC 8,653,932 869,060 9,522,992 Hotel Tax Fund 783,780 329,872 1,113,652 Park Fund 210,958 76,429 287,387 Tree Mitigation 459,533 13,250 472,783 Library Fund 63,071 -9,960 53,111 Historical Committee 9,567 0 9,567 Parks & Rec Foundation 111,337 32,360 143,697 General Fund Revenues Property Taxes $10,252,766 Sales Taxes 7,036,724 Fees 2,486,122 Franchises 2,221,153 Fund Transfers 1,921,266 Permits 1,249,839 Inter - Jurisdictional 783,847 Miscellaneous 462,000 Other taxes 40,100 Licenses 84,160 Library Fines 31,000 Total Revenues $26,568,977 8 -25 -2015 Minutes Page -16 - Property taxes make up 39 %, Sales Tax 27 %, Fees 9 %, Franchise 8% and Fund transfers 7% all others make up the rest. General Fund Expenses General Government $ 7,057,767 Internal Service 3,795,021 Police 6,211,375 Fire Rescue 3,720,308 Inspections 693,360 Marshal Service 717,794 Streets 1,181,397 Parks & Recreation 1,350,793 Library 877,288 Animal Services 575,414 Total Expenses $26,180,517 General Government makes up 27 %, Police 24 %, Internal Service 14 %, Fire Rescue 14% all others make up the rest. General Fund Total Change in Expenditures Revenues $26,568,977 Expenditures 26,180,517 Increase of Fund Balance 388,460 Beginning Fund Balance 6,911,098 Use of Vehicle replacement - 241,088 Ending Fund Balance 7,058,470 25% Reserve Policy 6,501,138 M &O $0.3159 Total Change in Expenditures $150,000 New Employees $380,400 Large Expanded programs (over 10,000) $600,000 Act on Compensation Study $329,600 Continue Existing Staffing Levels & Programs $1,460,000 Total Increase $389,000 Reserve Funding M &O $0.3159 Large Expanded Programs $260,400 Vehicle Replacement $150,000 Replace Remaining SCBA's $205000 Expanded Election $380,400 Total Large Expanded Programs M &O $0.3159 Reserve Funding $169,000 Vehicle Replacement $25,000 A/C Replacement $25,000 Server Replacement 8 -25 -2015 Minutes Page -17 - $35,000 P &Z Software $35,000 Phone System Replacement $100,000 Unassigned Fund Balance $389,000 Total Reserve Funding Sales Tax General Fund FY 2013 -14 Actual $7,032,044 2015 — 5 Year Forecast FY 2014 -15 Estimate $6,961,724 _1% +1% FY 2015 -16 Budget $7,036,724 5 Year Summary — I &S Fund • At I &S Rate of $0.1752: • Includes $15 million bond package from elections in 2015 • Includes additional CO Bonds for infrastructure • The lowest fund balance is $149,811 in FY 2017/18 • Rate could fluctuate based on the actual growth of the tax base and the results from the bond election but at a reduced rate due to the model Change Memo • Add 3 new Crossing Guards • Made adjustments to act on Year 1 of the Classification study recommendations • Updated Parks and Pools in the General fund for a full year Director Funding in place of the pool liner • The pool liner funding will come out of the current year budget • IT in the General Fund will increase for additional cable costs • Updated Water & Sewer Fund projects -Will now only budget for the next phase of Northcliffe waterline replacement Change Memo 2 • EMS -1: Adjust Personnel Budget for Year 1 Implementation of the Class & Comp Study recommendation -2: New Training Coordinator position added 8 -25 -2015 Minutes Page - 18 - FY2015 FY2016 FY2017 FY2018 FY2019 FY2020 Revenue $25,297,719 $26,568,977 $27,576,055 $28,605,522 $29,644,059 $30,731,548 Expense $(24,668,799) $(26,180,871) $(27,549,143) $(28,547,611) $(29,793,283) $(30,529,331) Reserve Funding $628,920 $147,372 $26,911 $57,912 $202,217 M &O Fund Balance $6,911,098 $7,058,470 $7,092,028 $7,149,939 $7,000,716 $7,202,933 25% Goal $6,077,050 $6,501,138 $6,868,536 $7,136,903 $7,448,321 $7,632,333 Over/Under $834,049 $557,3 _ $216,846 $6,39J $(436,046) 5 Year Summary — I &S Fund • At I &S Rate of $0.1752: • Includes $15 million bond package from elections in 2015 • Includes additional CO Bonds for infrastructure • The lowest fund balance is $149,811 in FY 2017/18 • Rate could fluctuate based on the actual growth of the tax base and the results from the bond election but at a reduced rate due to the model Change Memo • Add 3 new Crossing Guards • Made adjustments to act on Year 1 of the Classification study recommendations • Updated Parks and Pools in the General fund for a full year Director Funding in place of the pool liner • The pool liner funding will come out of the current year budget • IT in the General Fund will increase for additional cable costs • Updated Water & Sewer Fund projects -Will now only budget for the next phase of Northcliffe waterline replacement Change Memo 2 • EMS -1: Adjust Personnel Budget for Year 1 Implementation of the Class & Comp Study recommendation -2: New Training Coordinator position added 8 -25 -2015 Minutes Page - 18 - • Library Board • Purchase additional library materials A copy of the proposed FY2015 -16 Budget can also be found online at www.schertz.com. A paper copy is available for viewing in the City Secretary's office and at the Schertz Library. Mayor Carpenter opened the public hearing and recognized the following who spoke: • Mr. Glen Outlaw, 3729 Forsyth Park, who stated that this was the third or fourth time he has seen the presentation. For the most part he believes it is a good balanced budget. A couple of things that occurred to him tonight: (1) Change Memo #2; as a resident he hasn't been able to see any changes to the material. Are we going to see more change memos next week? At some point he believes we need to close the door and the budget is the budget. His other comment is when we look at the fund balance that is projected at the end of this fiscal year to be over $800,000 over our minimum floor, next year we are projecting over $550,000. Mr. Walters, in his presentation, explained that $389,000 of that we are saving for programs so that we do not get hit with that big charge. He is concerned about the unassigned $100,000 that we are going to put in the fund balance. There have been a lot of hard feelings over the last few years that the city's primary focus at the expense of everything else has been rebuilding the fund balance. We are short on employees. We have been short on compensation. He gave examples of shortages when people are either out sick or out on vacation. He has personal knowledge of city staffing and that is that every department is short and needs more people. He understood that the Council's priority in years past was to rebuild that fund balance. Now it is rebuilt and we are still ignoring the needs of the city in order to put extra money, unassigned, into that fund balance. He is not sure why they continue to do that. • Mr. Richard Dziewit, 2550 Chasefield Drive, who first commended Mr. Walters on his presentation and the ability to take a look at it and see what is going on in the budget. He stated that he has done an excellent job. His biggest concern and he is looking at it in the same aspect as Mr. Outlaw is too, and that has to do with core structure. He has also spoken to several individuals in the city. First, it has taken a long time since we first began the Evergreen Study to be able to find a compensation method for all the employees and it still isn't correct. There is a lot more work to do. One of the biggest things that he finds is if he can hear it why aren't the people that are in responsible positions hearing or listening to those people. We are losing people and we know that we are not gaining. We are gaining citizens within the City, but we are not going to supply the people within the City to be the ones to assist those citizens. The core structure is probably the most important thing to get done. Secondly, he looks at what is happening in the South Schertz district. We have been talking about a Fire Station/Public Safety Facility down in that area for a long time now. Again, we have gotten to the 8 -25 -2015 Minutes Page -19 - point of where we are not listening. We are waiting too long to get this stuff done, and people are hurting in that area. Take a look at what it takes for those to get any service, twenty -five minutes approximately. Even with the assistance from Converse, it takes approximately twenty -five minutes for a response. He is looking at these type of things based upon the type of budget we have. We need to get people in here. We need to take a look at the people we have and maybe that is one aspect we have not done. Maybe these individuals need to be advanced. Maybe they need to be trained more so that they can advance within their group. We need to have all the facilities covered. • Dr. Irene Petrisky, 1117 Twin Lane, who made reference to the change memos on the budget. She previously had attended one of the community budget sessions and her main concern is for hiring and retaining an adequate number of first responders not spending thousands of dollars on a new pool and future pool maintenance. Back in 2010, she voted favorably for the bond supporting the design and construction of a new community pool because she was led to believe it was for one new community pool since the Pickrell Park pool was getting old. She alleged that back then the Schertz taxpayers were not told of any intent to include the local school district in the project. Just like now, change memos are coming up changing the proposed 2015 -16 budget. Back in 2010 the residents voted for one pool. When she sees first responders being shortchanged and members of the City of Schertz are not getting access to city services timely, a pool is not a priority. This evening there were presentations from some of our first responders showing us how they have saved the city money in the past couple of years and are also busy seeking out grant money for our city. The actual cost of this proposed pool project is costing more now than what they had voted for back in 2010. Parking and enough room are also issues. At this time she would rather see taxpayer dollars be spent to adequately compensate our hired first responder staff members. As no one else spoke, Mayor Carpenter closed the public hearing for Council comments. Mayor Carpenter recognized Councilmember Azzoz who commended Mr. Walters on the presentation and the work on the budget. Councilmember Azzoz asked questions regarding the budget costs of the pools ($308,000). Mr. Walters stated it was a combination of maintenance and staffing. Mr. Azzoz asked if it would be over $1 million next year with the addition of the new proposed aquatic facility. Mr. Walters said that the Pickrell Park and Northcliffe pools account for about $250,000 of annual maintenance and he estimates it will be another $480,000 to staff and maintain the aquatic center. Councilmember Azzoz also asked if this was the last change memo. Mr. Walters answered we could get another one next week as we have updates coming from Evergreen Solutions on the classification and compensation study recommendation and we should be getting the final health insurance cost estimates later this week as well which could or could not affect the budget. 8 -25 -2015 Minutes page - 20 - Ordinance No. 15 -T -30 - City of Schertz FY 2015 -16 Budget - Consideration and /or action approving an Ordinance on the proposed FY 2015 -16 Budget. First Reading (J. Kessel /J. Walters) ORDINANCE NO. 15 -T -30 AN ORDINANCE ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2015, AND ENDING SEPTEMBER 30, 2016, IN ACCORDANCE WITH THE CHARTER OF THE CITY OF SCHERTZ, TEXAS; PROVIDING FOR THE FILING OF THE BUDGET; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Mayor Carpenter recognized Councilmember Edwards who moved, seconded by Councilmember Thompson to approve Ordinance 15 -T -30 first reading. The vote was unanimous with Councilmembers Azzoz, John, Edwards and Thompson voting for and no one voting no. Motion passed. Mayor Pro Tem. Fowler was absent. 7. Public Hearings on Proposed Tax Rate — Conduct a public hearing and consideration PH and/or action regarding the adoption of the FY 2015 -16 Tax Rate. (Second required public hearings) (J. Kessel /J. Walters) Mayor Carpenter recognized Senior Budget Analyst who provided a PowerPoint presentation with the following information as well as answered questions from Council: Mr. Walters showed a slide of the 2015 Property Taxes. 11 2.50 2.00 1.50 WIC wil M OR Guadalupe Coral Tax Rate: 8 -25 -2015 Minutes Page - 21 - ❑ SA River Auth o Univ Health System ❑ Road ®College ■ County El School 13exar I ❑ City of Schertz Effective: The tax rate which, on average, will keep the tax bill the same as in 2013. Rollback: The rate if exceeded allows citizens to initiate a rollback election. The results of this election can reduce the adopted tax rate back to the rollback rate. Current: The rate currently adopted by the City. Proposed Max: The maximum rate set at which the fmal adopted rate cannot exceed. City Tax Rate Effective: $0.4664 Rollback: $0.4912 Current: $0.4974 Proposed Max: $0.4911 Proposed budget is balanced at this rate. $0.01 is equal to $302,980 revenue or $18.53 on the average home. Target Tax Rate Tax Rate Current Proposed Maximum M &O $0.3164 $0.3159 For day to day operations I &S $0.1810 $0.1752 To pay the City's Debt Total $0.4974 $0.4911 FY2015 -16 City Tax Rate At $0.4911 2014 Tax Bill = $866.47 Avg Home Value $174,200 2015 Tax Bill = $909.52 Avg Home Value $185,200 Increase =$ 43.05 2014 Tax Bill = $497.40 Home Value of $100,000 2015 Tax Bill = $491.10 Home Value of $100,000 Decrease = $ -6.30 Mr. Walters provided a slide of the historic tax rates stating that back in 2005 the total tax rate was .3977 and in 2015 a proposed maximum of .4911. The orange bars beneath M &O 8 -25 -2015 Minutes Page - 22 - 0.6000 0.5000 0.4000 0.3000 0.2000 0.1000 0.0000 15P 0) OA 00 O°a NO NN N�. Kb Ntk N,b O �O IO IV ev �O BO O �O �O IO Mr. Walters provided the following budget calendar FY2015 -16: August 18 First Public Hearing August 25 Second Public Hearing, First Vote 2 Third Public Hearing, Second Vote October 1 Budget goes into effect AS S 1 I1� I &S 20C As .18 I &S 17f 2 �$ 09, I &S MIX o. A . ' - 1 AS .1 I .25 I &S & .25 0 0 3 3 & 25 0 6 033 5 028 2 0.2993 0.2993 029 3 0 4 0.3159 15P 0) OA 00 O°a NO NN N�. Kb Ntk N,b O �O IO IV ev �O BO O �O �O IO Mr. Walters provided the following budget calendar FY2015 -16: August 18 First Public Hearing August 25 Second Public Hearing, First Vote September 1 Third Public Hearing, Second Vote October 1 Budget goes into effect Mayor Carpenter opened the public hearing and as no one spoke, closed the public hearing for Council comments. As there were no Council comments Mayor Carpenter called for the motion and read the following: Ordinance No. 15 -T -31 — Tax Rate for Fiscal Year 2015 -16 - Consideration and/or action approving an Ordinance on the proposed FY 2015 -16 Tax Rate. First Reading (J. Kessel /J. Walters) ORDINANCE NO. 15 -T -31 AN ORDINANCE APPROVING THE APPRAISAL ROLL; SETTING THE TAX RATE; LEVYING AND ASSESSING GENERAL AND SPECIAL AD VALOREM TAXES FOR THE USE AND SUPPORT OF THE MUNICIPAL GOVERNMENT OF THE CITY OF SCHERTZ, TEXAS; APPORTIONING THE LEVIES FOR SPECIFIC PURPOSES; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Mayor Carpenter recognized Councilmember Thompson who moved that property taxes be increased by the adoption of a tax rate of $0.4911, which is effectively a 5.25% increase in the tax rate, thereby approving Ordinance 15 -T -31 first reading. The motion was seconded by Councilmember Edwards. The vote was unanimous with Councilmembers Azzoz, John, Edwards and Thompson voting for and no one voting no. Motion passed. Mayor Pro Tem. Fowler was absent. 8 -25 -2015 Minutes Page - 23 - Roll Call Vote Confirmation Mayor Carpenter recognized Deputy City Secretary Donna Schmoekel who provided the roll call vote information for agenda items 1 through 7. Executive Session Mayor Carpenter recessed the regular meeting at 8:51 p.m. into Executive Session under the following sections: 8. City Council will meet in closed session under section 551.074 Evaluations of the City Manager. 9. City Council will meet in closed session under section 551.074 Evaluations of the City Secretary and Deputy City Secretary. Reconvene into Regular Session Mayor Carpenter reconvened into regular session at 9:37 p.m. 8a. Take any necessary action based on discussions held in closed session under Agenda Item number 8 including possible increase in salary. No action taken. 9a. Take any necessary action based on discussions held in closed session under Agenda Item number 9 including possible increase in salary. No action taken. Requests and Announcements 10. Announcements by City Manager • Citizen Kudos • Recognition of City employee actions • New Departmental initiatives No further announcements were provided. 11. Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. Mayor Carpenter requested that both executive session items from tonight be placed back on the next agenda. 12. Announcements by Mayor and Councilmembers 8 -25 -2015 Minutes Page - 24 - • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers • Upcoming City Council agenda items No announcements were provided. Adiournment Meeting was adjourned at 9:40 p.m. Michael Carpenter, Mayor A T: C renda Dennis, City Secretary 8 -25 -2015 Minutes page - 25 - I