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10-13-2015 MinutesMINUTES REGULAR MEETING October 13, 2015 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on October 13, 2015, at 6:00 p.m., in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit: Mayor Michael Carpenter Councilmember Grumpy Azzoz Councilmember Cedric Edwards Staff Present: Executive Director Brian James City Attorney Charles Zech Call to Order — City Council Regular Session Mayor Pro -Tem Fowler Councilmember Daryl John Councilmember Robin Thompson City Manager John Kessel Executive Director Bob Cantu Deputy City Secretary Donna Schmoekel Mayor Carpenter called the meeting to order at 6:01 p.m. Onenine Prayer and Pledges of Allegiance to the Flats of the United States and State of Texas. (Minister William Parther, Resurrection Baptist Church) Mayor Carpenter recognized Minister William Parther who provided the opening prayer followed. by the pledges of allegiance to the flags of the United States and the State of Texas. Mayor Carpenter recognized the following Boy Scouts who were present this evening from Troop 462 and were working on their Citizenship in the Community merit badge: • Harmon West, Jack Dusbabek, Gavan Dusbabek, Jaime Hoyt, and Isaiah Chacon. Mayor Carpenter recognized Jack Dusbabek who came forward addressing the Council regarding trash cans being thrown around during pickup times. City Events and Announcements • Announcements of upcoming City Events (B. James/D. Wait/B. Cantu) Mayor Carpenter recognized Executive Director Brian James who provided the following announcements: • Wednesday, October 14th Meet the Candidates — Schertz Civic Center, 6:00 p.m. to 7:30 p.m., for the City of Schertz candidates and candidates for the SCUCISD School Board. • Thursday, October 15t` Steve Simonson Award and Volunteer Banquet, 6:30 p.m. at the Schertz Civic Center. • Friday, November 6t' — Hal Baldwin Scholarship 5t' Annual Golf Tournament, 8:00 a.m. — Check- in/Registration. Shotgun starts at 10:00 a.m., Olympia Hills Golf and Conference Center. Please RSVP to Brenda or Donna. 10 -13 -2015 Minutes Page - 1 - ELECTION INFORMATION October 19 - 30 - Early Voting begins Monday, October 19th and ends Friday, October 30t`. Locations and early voting hours vary per location. For more information, please go to www.schertz.com and click on the election banner. Information is also available regarding the bond and charter propositions. Tuesday, November 3 - Election Day voting hours are 7:00 a.m. — 7:00 p.m. based on your precinct. • Announcements and recognitions by City Manager (J. Kessel) Mayor Carpenter recognized City Manager John Kessel who spoke about the large election poster that was posted outside the Council Chambers. Mr. Kessel thanked City Secretary Brenda Dennis, Deputy City Secretary Donna Schmoekel and GIS Director Tony McFalls for working on this project and thanked City Secretary's office for getting the information posted. Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker's register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and/or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Mayor Carpenter recognized the following who spoke: • Mr. Richard Elder, 4317 Willow Oak, who spoke about the pool for the community and how it was mislabeled in the article that appeared in the September issue of the North East Herald. He provided information on the differences of a community pool and a competition pool and expressed his concern for the residents not having access to the facility. Mr. Jim Leonard, representing the Greater San Antonio Builders Association (GSABA), 3963 Passano Pkwy, San Antonio, who spoke in favor of agenda item 2 — City Building Codes. Mr. Greg Asbestos, 12930 Country Ridge, San Antonio, who spoke in favor of item 2, - City Building Codes. 10 -13 -2015 Minutes Page - 2 - Ms. Maggie Titterington, Schertz Chamber President, who spoke regarding the following information: -The recent Schertz Chamber Golf Tournament, stating it was a very successful event. -This Wednesday, Meet the Candidates night (Schertz) at the civic center. - November 13, Chamber Member Appreciation and Awards banquet at the civic center. Lastly, Ms. Titterington spoke in favor of agenda item 7, as there are serious drainage issues in that area. Ms. Rosemary Scott, 3576 Olde Moss, who spoke regarding a proposed distracted driving ordinance. She stated that she does research for a living and that the research and statistics on this subject can be very misleading. She asked Council to use common sense in going forward with a proposed ordinance. She applauded Council for recently passing the Ordinance regarding texting. • Mr. Paul Buell, 101 Weeping Willow, Cibolo who spoke regarding his candidacy for the Green Valley Board. Councilmember Grumpy Azzoz, 528 Wayward Pass, who stated that his wife would have liked to have been here this evening but that he chose to represent himself, his wife and his family. Mr. Azzoz spoke regarding recent social media attacks on him and his family and how it has negatively affected them. Mr. Azzoz provided information regarding the placement of signs on his property, providing his side of the issue and asked for this to stop, Mr. Azzoz stated that he is a Councilmember and he does not talk bad about anyone. He stated that if anyone has anything that he has written he wants them to bring it out and tell him. Mr. Azzoz also stated that he has received other phone calls that when they go to his website, that his website is taken. When he went to renew his domain name "Grumpy for Schertz.com," when you type the name in, it goes straight to Mayor Carpenter's name. He doesn't understand this and doesn't know why. He called the company and they say that his name was purchased; he doesn't know why. What is it that if anyone up here disagrees with him, then please tell him. This is wrong. People lose their jobs, people get sued, people lose their family. His wife went to the extreme now since this posting that says "Call Him and ask him about the Corvette, about that Admin Job that he has for over $60,000. She went to security purposes and now it is breaching the security in their home. They now even take their trash to a different dumpster. Workshops • Discussion and consideration and/or action authorizixlg staff and consultants to proceed with refunding the City's outstanding General Obligation Bonds, Series 2006 for Debt Service Savings. (J. Kessel/J. Santoya/IVI. McLiney /A. Friedman) Mayor Carpenter recognized SAMCO Capital Markets, Inc., Managing Director Andrew Friedman who provided an overview of refunding opportunity of the City's outstanding General Obligation Bonds, Series 2006, as well as provided a timetable. Mr. Friedman stated the City has the opportunity to refund, on a current basis, its General Obligation Bonds, Series 2006 for debt service savings. 10 -13 -2015 Minutes Page - 3 - The Bonds are callable beginning February 1, 2016 and can be called up to 90 days prior to their call date. Based upon current market conditions, the City can anticipate savings of roughly $360,000, net of all costs, as a result of the refunding. The Bonds are paid for from I &S taxes, so the economic benefit is to the City's general fund. Staff recommends approving SAMCO and other consultants to move forward with the issuance of General Obligation Refunding Bonds, Series 2015. Final interest rates, savings and bond ordinance will be presented to the City Council at its regularly scheduled meeting on Tuesday, November 17, 2015 for Council approval. It was the concurrence of Council to proceed. Mayor Carpenter recognized Councilmember Edwards who moved, seconded by Mayor Pro - Tem Fowler that we go forward with the process of refunding the outstanding General Obligation Bonds, Series 2006 for debt service savings. The vote was unanimous with Mayor Pro -Tem Fowler, Councilmembers Azzoz, John, Edwards and Thompson voting for and no one voting no. Motion passed. Mayor Carpenter recognized City Manager John Kessel who wished Mr. Mark McLiney well for the Council and staff on a full recovery of recent minor surgery. • Discussion and update regarding the Dale Carnegie Training Program. (B. James/M. Clauser/L. Wright) Mayor Carpenter recognized Executive Director Brian James who stated they came to Council in June with a contract to work with the folks at Dale Carnegie to do some City -wide staff training. When we came to you then we had already done some work with JRS Business Solutions who does the Dale Carnegie training and because of the dollar figure we asked Council for approval and at that time it was asked that staff come back and report on how the training went. Mr. James stated that during that time staff had a number of areas that we wanted to work on which included: Customer Service training, Work and Focus for Supervisors regarding performance evaluations, Leadership and Communication and lastly Pain Free Performance Management. Mr. James pointed out that this was specific City wide training and is not the entirety of training that the City does. Each department does their own training on topic specific items. Mr. James provided examples of these types of training. Mr. James stated that the overall goal here was to reinforce the culture of performance within the organization. v Mr. James recognized Ms. Lisa Wright who was in the audience this evening, who worked with Management to develop the training specific to the City of Schertz. She and her staff conducted the different training sessions. Mr. James provided a PowerPoint presentation with the following highlights: Dale Carnegie Training Program • On June 23, 2015 City Council authorized a contract with JRS Business Solutions for a series of Dale Carnegie training classes that were scheduled over the next 4 months 10-1372015 Minutes Page - 4 - at a cost of approximately $60,000. • The courses were: • World Class Service • Performance Appraisals • Leadership Communication • Pain Free Performance Management • On June 23, 2015 City Council authorized a contract with JRS Business Solutions for a series of Dale Carnegie training classes that were scheduled over approximately the next 4 months at a cost of approximately $60,000. • The courses were: • World Class Service • Performance Appraisals • Leadership Communication • Pain Free Performance Management • As part of the approval, Council asked for an update on the program. • The Dale Carnegie training is in addition to training provided by individual departments. • One goal of the program was to reinforce a culture of performance within the organization. • Courses were selected in response to input from employees including the employee engagement survey. • Lisa Wright with Dale Carnegie Training of San Antonio met with staff on multiple occasions to develop the agendas for the training sessions based on the City's vision and mission statements, employee engagement survey, etc. The goal was to achieve training tailored to the City of Schertz. • One goal of the program was to reinforce a culture of performance within the organization. • Courses were selected in response to input from employees including the employee engagement survey. • Lisa Wright with Dale Carnegie Training of San Antonio met with staff on multiple occasions to develop the agendas for the training sessions based on the City's vision and mission statements, employee engagement survey, etc. The goal was to achieve training tailored to the City of Schertz. • A total of 1595 training hours was provided. • There were 161 employees attended at least one course. • Performance Appraisals — 37 participants • Pain -Free Performance Management — 21 graduates • Communicate to Lead — 29 graduates • Attitudes for Service —114 employees • Events were held to recognize the commitment and achievements of those staff that completed the World Class Customer Service program. • Staff met with Lisa Wright on a number of occasions during the past few months to make adjustments to the training based on employee feedback. • Staff is planning to meet with Lisa Wright to map out the training going forward. 10 -13 -2015 Minutes Page - 5 - Mr. James addressed questions from Mayor and Council. Mayor and Council thanked staff. Mayor Carpenter recognized Councilmember Thompson who asked for a point of privilege, citing the right of one's accuser; he would like to respond briefly to the earlier presentation during the persons to be heard portion of the agenda. Mayor Carpenter requested Councilmember Azzoz refrain from using indecorous language in the Chambers. Mayor Carpenter stated that a point of privilege has been raised; it is pursuant to Article 9 of our Rules of Conduct and Procedures, and what has been requested is for a resident and member of this Council to be added to the list of residents to be heard and to respond to comments that were made earlier by another member of Council. Mayor Carpenter stated that with first having a member of Council address this- body as a resident during hearing of residents, if that is permissible and acceptable, then it must be permissible and acceptable for everyone. Mayor Carpenter stated that he struggles with the question of whether or not members of Council should ever address the body and the gallery during the hearing of residents. He stated he is somewhat perplexed. He does owe the Council 'a ruling and stated that he has a sword that cuts both ways; if he says yes then he furthers his challenge with having Councilmembers address this body as residents during the time for residents to be heard; if he says no then he has shown preference to one Councilmember over another with a point of privilege being raised. Mayor Carpenter added Councilmember Thompson's name to the list of hearing of residents and stated he will accord him the exact same 3 minutes accorded to Councilmember Azzoz and would ask that all commentary be as neutral as possible. Mayor Carpenter moved back to the Hearing of Residents section. Hearin-a of Residents Councilmember Robin Thompson, 967 Oak Ridge, who stated that there is a scripture in the book of Proverbs that he has used well in counseling over many years and it goes to the effect of this "the first person from whom you hear sounds very believable and truthful until you hear the second person and they sound the same ". It shows you that in counseling, at least, there is usually two or three sides to a story. What Mr. Azzoz raised earlier is one side. He has heard that side from several residents that he has talked to and has approached him with it. When he has been able to explain what I believe is the second side they have said that he has added a great deal of clarity. That explanation would take more than the three minutes, so he is simply going to do this. He is going to ask anyone in this room who has any question in what Mr. Azzoz has raised, he would ask that you call him. His cell phone is the easiest number in the world, 210 -501 -2345, simple to remember, and he would be happy to respond. Mayor Carpenter moved back to the Workshop Items. Workshops • Discussion and consideration and/or action regarding the purchase of two (2) Fire Trucks. (D. Wait/D. Covington/K. Long/J. Walters) 10 -13 -2015 Minutes Page - 6 - Mayor Carpenter recognized Fire Chief David Covington and Assistant Fire Chief Kade Long who came forward stating the fiscal year 2016 budget included a purchase of one (1) new fire apparatus to be the frontline response vehicle at Station Two. Staff planned to trade in two current "reserve" fire engines, one built in 1995 and one built in 1999, as a part of the purchase of the new fire apparatus. In discussions with Fleet Services, staff had serious concerns that this plan would leave only one reserve fire engine, the current frontline engine at Station Two. This fire engine was built in 2007 and will have approximately 100,000 road miles on it by the time the new apparatus arrives from the manufacturer. The 2007 fire engine would then be expected to be a reliable reserve apparatus for up to an additional ten years. The cost of maintaining this vehicle is increasing and trying to keep one of the two current reserve fire engines is not possible due to their unreliability. The average cost to maintain the three engines over the past 5 years has been $49,261. The 2007 fire engine accounted for more than $10,000 of that annual average. Staff then explored an option of purchasing a second fire apparatus. This second apparatus would -be a "demonstrator model" fire engine. It is currently in production and is slated to be used as a "demo" truck by a fire apparatus dealer. This truck can be purchased before production is complete and once it is prepared, it will be delivered to Schertz as a new fire engine at a lower cost than an engine that is designed specifically for Schertz Fire Rescue. This is for a number of reasons including the manufacturer's willingness to sell a demo engine as soon as possible and that this engine will not be identical to our other apparatus in cabin design and engine horsepower. Staff believes that moving forward to purchase both a new custom fire apparatus and this "demo" model would do the following. It would meet the current need of a new fire apparatus for Station Two. Because the "demo" truck is nearing completion, it is expected that we could receive delivery on it within two months. This would take an incredible load off of our remaining units by placing it immediately into service while the custom fire engine is being built, a process that takes about a year. It would also provide the Department with a reliable reserve apparatus thereafter that would have a ten year or longer life so that when maintenance was needed on the frontline apparatus, the firefighters would be confident that they could reliably respond to emergency calls without fail. Also, the Finance Department has modeled this proposed purchase by extending the tax notes to seven years (instead of the original five year notes for a single apparatus) and it has the same or less impact to the budget. Approval of this resolution will allow the purchase of the requested fire apparatus and associated equipment and allow SAMCO Capital Markets, Inc. to solicit bids for tax notes in the amount of $1,020,000. SAMCO Capital Markets, Inc. will bring the bids to City Council for approval in November, and if approved, will farad the purchase of the two (2) fire apparatus. A custom fire engine will be constructed with an estimated completion of 11 -12 months from contract approval, giving an estimated delivery date of no later than December 2016. A production fire engine, already under construction, will be delivered within 2 months of contract approval. The first payment(s) on the two (2) apparatus and associated equipment is expected to be on August 1, 2016 for $132,894.50 with an average annual payment of $155,987. The equipment purchased as part of this project will be an air compressor to fill self - contained breathing apparatus, and hydraulic rescue tools for vehicle extrication and medium rescue. 10 -13 -2015 Minutes Page - 7 - Other equipment with an estimated lifespan of less than 10 years will be purchased from the Fire Department's operating budget or moved from existing parts. The fiscal impact will be a commitment from the City of an average payment of $155,987 per year, with the final t payment due August 1, 2022. Staff recommends approval of the purchase of two (2) Fire apparatus. Chief Covington addressed questions from Council. Mayor Carpenter recognized Sr. Budget Analyst James Walters who came forward addressing the financing procedures of the two (2) Fire apparatus also addressing questions from Council. Consent Agenda Items 1. Minutes - Consideration and/or action regarding the approval of the minutes of the Special Joint and Regular Meeting of September 29, 2015. (J. Kessel/B. Dennis) 2. Ordinance No. 15 -C -20 — Consideration and/or action approving an Ordinance amending the Code of Ordinances of the City of Schertz Chapter 18, Buildings and Building regulations. Final Reading (B. James /G. Durant) The following was read into record: ORDINANCE NO. 15 -C -20 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AMENDING THE CODE OF ORDINANCES OF THE CITY OF SCHERTZ CHAPTER 18, BUILDINGS AND BUILDING REGULATIONS BY REPEALING EXISTINGINTERNATIONAL CODES AND ADOPTING NEW INTERNATIONAL CODES; PROVIDING FOR A PENALTY 3. Council Liaison Appointment to the Investment Advisory Committee — Consideration and/or action appointing Councilmember Thompson to the Investment Advisory Committee as a result of Councilmember Duke's resignation. (Mayor /Council) Ratify the appointment of Councilmember Thompson to the Investment Advisory Committee. 4. Resolution No. 15 -R -86 — Consideration and/or action approving a Resolution amending Ordinance 15 -M -25 Fee Schedule regarding inspection permits, licenses and registrations. (B. Cantu/J. Santoya/J. Walters) The following was read into record: RESOLUTION NO. 15 -R -86 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AMENDING ORDINANCE 15 -M -25 FEE SCHEDULE REGARDING INSPECTION PERMITS AND LICENSES AND REGISTRATIONS, AND OTHER MATTERS IN CONNECTION THEREWITH 10 -13 -2015 Minutes Page - 8 - Mayor Carpenter recognized Councilmember Edwards who moved, seconded by Councilmember Azzoz to approve the consent agenda items 1 -4. The vote was unanimous with Mayor Pro -Tern Fowler, Councilmembers Azzoz, John, Edwards and Thompson voting for and no one voting no. Motion passed. Discussion and Action items 5. Resolution No. 15 -R -87 — Consideration and/or action approving a Resolution authorizing a revised City of Schertz Investment Policy. (J. Kessel/J. Santoya/J. Walters) The following was read into record: RESOLUTION NO. 15 -R -87 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A REVISED CITY OF SCHERTZ INVESTMENT POLICY. Mayor Carpenter asked Council if they had any questions and as no questions were raised the Mayor called for a motion. Mayor Carpenter recognized Councilmember Edwards who moved, seconded by Councilmember Thompson to approve Resolution No. 15 -R -87. The vote was unanimous with Mayor Pro -Tem Fowler, Councilmembers Azzoz, John, Edwards and Thompson voting for and no one voting no. Motion passed. 6. Resolution No. 15 -R -88 — Consideration and/or action approving a Resolution authorizing the City Manager to enter into an agreement for the purchase of two (2) fire apparatus and associated equipment and to authorize the solicitation of fmancing for the purchase of the fire apparatus and equipment. (D. Wait/D. Covington/K. Long/J. Walters) The following was read into record: RESOLUTION NO. 15 -R -88 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR THE PURCHASE OF TWO (2) FIRE APPARATUS AND ASSOCIATED EQUIPMENT AND TO AUTHORIZE THE SOLICITATION OF FINANCING FOR THE PURCHASE OF THE FIRE APPARATUS AND EQUIPMENT Mayor Carpenter asked Council if they had further questions regarding this item as a result of the workshop presentation. As no further questions were raised the Mayor called for a motion. Mayor Carpenter recognized Councilmember Azzoz who moved, seconded by Councilmember Edwards to approve Resolution No. 15 -R -88. The vote was unanimous with Mayor Pro -Tem Fowler, Councilmembers Azzoz, John, Edwards and Thompson voting for and no one voting no. Motion passed. 10 -13 -2015 Minutes Page - 9 - 7. Resolution No. 15 -R -89 — Consideration and/or action approving a Resolution authorizing Easement Agreements with Royce Simmonds, Robert Strovers, and Acres, Agua & Ag Ltd for the use, benefit, and control of the City of Schertz for the construction and maintenance of drainage facilities. (B. James/K. Woodlee) The following was read into record: RESOLUTION NO. 15 -R -89 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING EASEMENT AGREEMENTS WITH ROYCE SIMMONDS, ROBERT STROVERS, AND ACRES, AGUA & AG LTD FOR THE USE, BENEFIT, AND CONTROL OF THE CITY OF SCHERTZ FOR THE CONSTRUCTION AND MAINTENANCE OF DRAINAGE FACILITIES, AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Carpenter recognized City Engineer Kathy Woodlee who stated a condition of poor drainage exists at the intersections of IH 35 at Irola Drive and IH 35 at Plaza Drive in the City of Schertz. During and after rain events, a significant amount of water stands in the roadways with no place to drain. The owner of the property on the southwest corner of the Irola -IH 35 intersection has proposed to develop that site. As part of that proposed development, positive drainage across the lot has been designed. In order to achieve continued positive drainage to a downstream outfall point, the developer has provided a design of a channel system from bola to a TxDOT drainage structure downstream that is capable of receiving the flow. The developer will construct the drainage way across his property. Since the construction of the drainage system is necessary to relieve an existing City drainage problem, the Public Works Drainage Division will handle construction of the channel and street crossing from the developer's property downstream to the discharge point. While these improvements will make the situation better than it is today and allow the development of the property, it will not fully resolve the issue of standing water in this area. In order to construct the drainage facilities, easements are needed along IH 35, from Irola Drive to the discharge to the TxDOT structure. Staff has met with each of the three property owners regarding the granting of the drainage easement and all are willing to enter into an agreement with provisions for the terms and conditions associated with the easement. Ms. Woodlee stated the goals approving the resolution authorize the following: 1. Public Utility Easement Agreement with Royce Simmonds (20' Drainage) 2. Public Utility Easement Agreement with Robert Strovers (20' Drainage) 3. Public Utility Easement Agreement with Acres, Agua & Ag LTD (25' Drainage, Water, and Wastewater — replaces erroneously described water and wastewater easement and adds drainage) 10 -13 -2015 Minutes Page -10 - 4. Release and Abandonment of Easement recorded in Volume 1094, page 0892, Real Property Records of Guadalupe County (Water and Wastewater easement in which property was described in error) The fiscal impact is $236.00 for Guadalupe County document recording fees. Staff recommends approval. Ms. Woodlee addressed questions from Council. Mayor Carpenter recognized Councilmember Edwards who moved, seconded by Mayor Pro - Tem Fowler to approve Resolution No. 15 -R -89. The vote was unanimous with Mayor Pro - Tem Fowler, Councilmembers Azzoz, John, Edwards and Thompson voting for and no one voting no. Motion passed. Roll Call Vote Confirmation Mayor Carpenter recognized Deputy City Secretary Donna Schmoekel who provided the roll call votes for agenda items 1 through 7. Requests and Announcements 8. Announcements by City Manager • Citizen Kudos • Recognition of City employee actions • New Departmental initiatives No further announcements were provided. 9. Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. Mayor Carpenter recognized Mayor Pro -Tem Fowler who stated in light of the incident tonight that occurred earlier during the hearing of residents portion of the agenda between Councilmember Azzoz and Councilmember Thompson he would like to request either a workshop or executive session in order to obtain a fall understanding of what happened and whether or not there was a violation of any ethical standards. Mayor Carpenter responded by saying he suggests next week we have a workshop with regard to our Rules of Procedure and. our Code of Conduct. Due to the interesting conundrum we experienced earlier in the meeting, we need to address that and set forth a policy that will guide how we, as a team, handle that in the future. Any issues related to political activity belong outside these chambers and need to be held out there. If there are any problems between individual council members, please refer back to the Code of Conduct we all signed and agreed to abide by. Mayor Carpenter proceeded to read from the Code, "Attempt to resolve personal conflicts among councilmembers internally before speaking publicly." He said they all agreed to this; it is Ordinance No. 15 -M -06, and was signed by every one of them. Outside of these chambers is the proper place to discuss political differences of opinion and actions. If someone feels we have an ethics violation in 10 -13 -2015 Minutes Page 11 any of those things, this same document and our Code of Ethics gives us a procedure we need to follow to address those things. Given that we did not follow that procedure in the case earlier in the meeting, next week at our workshop, he will walk the council through the Rules of Procedure (Donna, add the Code of Ethics to that as well). He will walk council through the Rules of Procedure and the Code of Conduct reminding everyone of what we are supposed to do and how we are to conduct ourselves in these Chambers. These Chambers do not belong to us, but to the people, and we will act accordingly. He asked if anyone else had any questions. No one did. 10. Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers • Upcoming City Council agenda items Mayor Carpenter recognized Mayor Pro -Tem Fowler who stated he enjoyed playing in the golf tournament last Friday - the Schertz Chamber 6t' Annual Golf Classic. It was a great turnout and success. Mayor Carpenter recognized Councilmember Azzoz who stated he enjoyed visiting the neighborhoods last Tuesday with Executive Director Brian James supporting the National Night Out Event. Mayor Carpenter recognized Councilmember John who stated he also attended the Schertz Chamber 6 Annual Golf Classic Golf Classic last week. Mayor Carpenter recognized Councilmember Edwards who thanked Schertz Chamber President Maggie Titterington for doing a great job with the golf tournament as well as all the businesses that were participating. Last Tuesday he attended the National Night Out event and rode with Officer A.J. Arriaga who impressed everyone with his many dance moves as did Executive Director Dudley Wait. He also attended Cibolofest and stopped in at the Cibolo Meet the Candidates event. He promised Roger Booker he would mention the upcoming Annual Golf Tournament - Andre Booker Memorial and the November 15, 2015 `Pretty Good 5K Run'. Mayor Carpenter recognized Councilmember Thompson who stated he attended the National Night Out event last Tuesday and visited several Schertz neighborhoods. He attended an event Sunday at the Pilipino Women's Association held in Pickrell Park. He also commended the Knights of Columbus for their annual Senior Lunch yesterday; he thanked all the sponsors and volunteers who helped make this a success. Mayor Carpenter recognized Councilmember Fowler who stated he also attended the National Night Out event last week and met a young woman at one of the neighborhoods who thanked him for voting affirmative on the ordinance passed by council early this summer regarding the 10 -13 -2015 Minutes Page -12 - restriction of hand held communication devices in Schertz. She had been a victim of one of these `texting' accidents in the past and it took her almost a year to recover. 11. Information available in City Council Packets - NO DISCUSSION TO OCCUR • Final Joint Land Use Study (JLUS). (B. James) Executive Session Mayor Carpenter recessed the regular meeting at 7:37 p.m. into Executive Session. 12. City Council will meet in closed session pursuant to Texas Government Code Section 551.071 Consultation with Attorney to consult with the City Attorney regarding legal issues associated with the Schertz Seguin Local Government Corporation's water contracts. Reconvene into Regular Session Mayor Carpenter reconvened into Regular session at 8:12 p.m. 12a. Take any necessary action based on discussions held in closed session under Agenda item Number 12. No action was taken as a result of executive session. Adi ournment Mayor Carpenter adjourned the meeting at 8:13 p.m. A&bhael R. Carpenter, Mayor ATTEST: Donna Schmoekel, Deputy City Secretary i 10 -13 -2015 Minutes Page -13 -