5-18-2015 MinutesSCHERTZ PARKS AND RECREATION ADVISORY BOARD MEETING• May 18, 2015
Minutes
LOCATION: 1400 Schertz Parkway, Schertz, Texas
Bob Andrews Conference Room in City Hall
Board Members present: Johnie McDow, Chairman, Reginna Agee, Aundra Davis, Mark Davis
and Fae Simmons
Staff present: Jim Fowler, Councilman, Brian James, Executive Director Development Services,
Chuck Van Zandt, Parks Manager, and Sandy Bryant, Sr. Administrative Assistant.
Others present: Mr. Fred Archer, Mr. Robert Brockman, Heather Hulbert, SAYSA and Mr. Joel
Tanner.
Call to order. Meeting was called to order by Johnie McDow, Chairman at 5:30 p.m.
Hearing of residents:
Mr. Robert Brockman asked about the scheduled dates for the Bond Propositions presentations.
Ms. Fae Simmons gave him the dates and locations for the presentations.
Regular Agenda:
Agenda Item No. 1. Minutes. Consideration and /or action regarding the approval of the minutes
from the April 27, 2015 regular meeting.
Motion was made to approve the minutes from the April 27, 2015 Schertz Parks and Recreation
Advisory Board regular meeting.
Motion: Fae Simmons
Second: Aundra Davis
Ayes: Fae Simmons, Aundra Davis, Johnie McDow, Chairman, Reginna Agee and Mark
Davis.
Nays: None
Abstains: None
Approved: 5 -0
Agenda Item No. 2. Schertz Youth Soccer Alliance (SYSA) contract Mr. Chuck Van Zandt and
Ms. Heather Hulbert briefed the Board on the changes that SYSA was requesting for the contract.
Board recommended that Article 11 License, Item 2.03(b) be changed to read as follows:
"The City agrees that SYSA shall be the primary licensee of the Licensed Premises. When fields
are not in use by SYSA for scheduled tournaments, league play, required maintenance, or use by
other party pursuant to Section 5.02 the fields shall be available to the general public for general
usage during normal park hours. Any organization or group desiring to use one of the Licensed
Premises during the term of this Agreement shall contact SYSA and SYSA agrees to make said
facilities available to such parties pursuant to Section 5.02."
Motion was made to approve the changes to the contract with the change to item 2.03(b).
Motion:
Mark Davis
Second:
Aundra Davis
Ayes:
Mark Davis, Aundra Davis, Johnie
Simmons.
Nays:
None
Abstains:
None
Approved:
5 -0
McDow, Chairman, Reginna Agee and Fae
Agenda Item No. 3. Woodland Oaks Park. Board discussed what kind of sign and the name to put
on the sign for the Woodland Oaks Park.
Motion was made to put up a stone sign that read City of Schertz, Woodland Oaks Park with the
park address.
Motion: Fae Simmons
Second: Reginna Agee
Ayes: Fae Simmons, Reginna Agee, Johnie McDow, Chairman, Aundra Davis and Mark
Davis.
Nays: None
Abstains: None
Approved: 5 -0
Agenda Item No. 4. Update on Status of New Parks. Mr. Van Zandt briefed the Board that one of
the bond issues is to purchase more parkland. Mr. VanZandt stated we need more community parks
like Pickrell, one in South Schertz and one in North Schertz. No action was taken on this item.
Agenda Item No. 5. Senior Center Update. Mr. Brian James briefed that the Request for Proposal
has opened and closed and they are waiting to do the interviews prior to recommendations going to
City Council. No action was taken on this item.
Agenda Item No. 6. Parks and Facility Maintenance Update. Mr. Van Zandt updated the Board
that the Dog Park ribbon cutting has been rescheduled to a later date. Spring annual weed control is
now a City -wide focus. The bids for the Request for Proposal for tree trimming at Oak Forest Park,
Cut -Off Park and Woodland Oaks Park have been received and are being reviewed by Staff. Pools
are ready and Pickrell Park Pool will open for Memorial Day Weekend and then open for the
summer on 6/9/15. Northcliffe Pool will open for the summer on 6/8/15. The ADA walkway and
path -of- travel at Pickrell Park are nearing completion. The project has been delayed due to
inclement weather. No action was taken on this item.
Requests and Announcements:
Agenda Item No. 7. Request by Advisory Board Chairman and Board members for items to be
placed on a future Board agenda. The Board requested the following items be placed on future
agendas:
• Update on Cyprus Point, Rhine Valley, Crossvine, The Parklands and Nortex Parks.
• Update on the Natatorium.
• Feasibility study on sidewalk and the bridge from Civic Center ballfields to Samuel Clemens
High School.
Agenda Item No. 8. Announcements by Advisory Board Chairman and members. The next Parks
Board meeting will be June 22, 2015.
Adjournment: Motion was made to adjourn the meeting at 6:45 p.m.
Motion: Fae Simmons
Second: Aundra Davis
Ayes: Fae Simmons, Aundra Davis, Johnie McDow, Chairman, Reginna Agee and Mark
Davis.
Nays: None
Abstains: None
Approved: 5 -0
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Chairman, Parks and Recreation Advisory Board Recording Secretary, City of Schertz