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12-01-2015 MinutesMINUTES REGULAR MEETING December 1, 2015 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on December 1, 2015, at 6:00 p.m., in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit: Mayor Michael Carpenter Councilmember Grumpy Azzoz Councilmember Cedric Edwards Staff Present: Executive Director Brian James Executive Director Bob Cantu City Secretary Brenda Dennis Call to Order — City Council Regular Session Mayor Pro -Tem Fowler Councilmember Daryl John Councilmember Robin Thompson City Manager John Kessel Executive Director Dudley Wait City Attorney Daniel Santee Mayor Carpenter called the meeting to order at 6:45 p.m. Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Reverend Linda Montgomery, Schertz United Methodist Church) Reverend Linda Montgomery provided the opening prayer followed by the pledges of allegiance to the flags of the United States and the State of Texas. City Events and Announcements • Announcements of upcoming City Events (B. James/D. Wait/B. Cantu) Mayor Carpenter recognized Executive Director Dudley Wait who provided the following announcements: • Wednesday, December 2, Visions of Santa, 6:30pm — 8:30 pm Schertz Civic Center. Meet renowned artist Billy Keen for the unveiling of the 2015 Santa. A free exhibit featuring all of Billy Keen's Santa art work will be on display M -F, 8 -5 December 2nd through December 30th. • Thursday, December 3, Executive Staff Not in Office — Attending Team Building Retreat • Friday, December 4, City Council Team Building Retreat, 8:00 a.m. -4:00 p.m. GVEC Operations Center, 6400 IH 10 West. Please respond your attendance to the City Secretary's Office. • Friday, December 4, Festival of Angels -- Parade, Food, Beverages, Music, Family Fun, starts at 6:00 -10:00 p.m. at the Hal Baldwin Municipal Complex 1400 Schertz Parkway. • Tuesday, December 8, City employee holiday luncheon, 11:00 a.m. -1:00 p.m. Schertz Civic Center Ballroom. 12 -01 -2015 Minutes Page - 1 - • Thursday, December 10, Schertz - Cibolo- Universal City ISD, Combined Community Advisory Meeting, 6 -8 p.m., Meeting will be held in the SCUCISD Board Room. At this meeting they will have the annual demographer's public report as well as an opportunity to provide feedback on upcoming changes to the 10 -year Facility Master Plan and the 10- year Expenditure Projection Plan. The meeting will be held in the SCUCISD Board Room. Please contact the City Secretary if you are interested in attending. • Announcements and recognitions by City Manager (J. Kessel) Mayor Carpenter recognized City Manager John Kessel who stated he wanted to provide a shout out to Lt. Carl Schultz and Firefighter Patricio Wilson who were part of a crew who went up to the Hidden Pines Fire in Bastrop County. Mr. Kessel stated that since then State Representative John Cyrier sent a certificate to the Schertz Fire Department recognizing their great contributions, time, and services. Presentation Presentation and update from the Alamo Area Council of Governments ( AACOG) (B. James /Gloria Vasquez) Mayor Carpenter recognized AACOG Regional Services Director Gloria Vasquez who provided a Power Point presentation regarding meeting regional challenges and creating regional strengths. Some of the highlights included: Mission: To enhance the quality of life of all residents of the Alamo Region in partnership with elected and appointed officials, fenders, community partners, and beneficiaries. Core Values: Performance with Integrity, Commitment to Excellence, Service before self, Culture of appreciation. Together we succeed. AACOG Programs: • Alamo Local Authority (Bexar County) (Provides the community services and supports for eligible adults and children with intellectual and developmental disabilities and their Families. • Alamo Regional Transit (Rural) (Are here to meet your transportation needs in the rural counties —Dispatch 1- 866 - 899 -7433 • Area Agencies on Aging — Alamo & Bexar — Dedicated to supporting residents 60 years and older • Air Quality/Natural Resources — Air quality technical projects; encourage participation to reduce pollution; air quality health alert • Public Safety — The Alamo Area Regional Law Enforcement Academy; Criminal Justice Planning, Homeland Security; Regional 911 • Regional Services — Economic & Community Development; Leadership Development • Resources Recovery — Solid Waste — Each year, AACOG provides Texas Commission on Environmental Quality (TCEQ) funding for local government projects including: Educational outreach efforts; household hazardous waste (HHW) collections; local illegal dumping enforcement; recycling, source reduction; solid waste studies. 12 -01 -2015 Minutes Page - 2 - Weatherization Assistance — Caulking and sealing racks and holes; weather stripping of doors and windows, CFL's, Repairing and/or replacing windows and exterior doors, insulating attics and walls — Program is designed to help low - income households to overcome the high cost of energy, by installing energy conservation measures. Lastly, AACOG Service area: 12,582 Square miles —region population over 2 million. Ms. Vasquez addressed questions from Council. Mayor and Council thanked Ms. Vasquez for the update. Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker's register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and/or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Mayor Carpenter recognized the following who spoke: Mrs. Maggie Titterington, Schertz Chamber President who provided an update regarding the Chambers past and upcoming Chamber events. Workshops Mayor Carpenter moved to the workshop discussion regarding the Schertz Chamber of Commerce Funding. • Discussion regarding the Schertz Chamber of Commerce Funding. (Item requested by Mayor Carpenter and Councilmember Azzoz) (Continuation from the November 17, 2015 Council meeting) Mayor Carpenter recognized Councilmember Azzoz who asked that they postpone discussion of this item until next week as they had just received additional information and he has not had time to review it. Discussion regarding the City Council's Rules of Conduct and Procedure to include discussion regarding procedures of excusing Council absences. (Item requested by Mayor Carpenter) 12 -01 -2015 Minutes Page - 3 - Mayor Carpenter stated that in light of the passage of the proposed changes to the charter by the voters at the most recent city election the council should discuss how to proceed with one of those changes which is excusing absences of Councilmembers and set procedures. After much discussion, Council requested that if a member of Council is going to be absent (from regular meetings of Council as defined on our master calendar) that they notify the City Secretary or Mayor by email (so there is a written record) or a phone call to both and we can put something in the record that reflects the notification of absence and the reason for the absence. The minutes of that meeting will reflect those present and absent, and by Council approving those minutes, they excuse the absence of that Councilmember that was noted as being absent and if there were any objections to the absence then it could be brought up and put on a future agenda item for debate. Council asked the City Attorney to draft some language covering the procedures for Council to follow in providing notice that they will not be at a Council meeting. Discussion regarding Pay Day Loans. (Item requested by Councilmember Thompson) (B. James) Mayor Carpenter recognized Executive Director Brian James who stated earlier this year Councilman Thompson requested a work session item to discuss how cities are regulating payday lenders. In August of 2015 a story appeared in the San Antonio Business Journal indicating that a number of payday lenders were closing their San Antonio locations as a result of San Antonio's more stringent regulations on payday lenders. This could lead to payday lenders moving to nearby cities without regulations. In September 2012, San Antonio passed an ordinance that went into effect on January 1, 2013. • Ordinance 2012 -09 -20 -0379 addresses the registration and oversight of credit access businesses (CAB) that provide payday loans and/or auto title loans to consumers. San Antonio's Finance Department administers the program. The Ordinance: • requires CABs to register with the City ($50 fee); • limits payday loans to 20% of the borrower's gross monthly income; • limits auto title loans to the lesser of 3% of the borrower's gross monthly income or 70% of the vehicle value; • limits loans to no more than 4 installments or 3 rollovers (a rollover is an extension of consumer credit within 7 days of the previous extension of credit); • requires that proceeds from each installment or renewal reduces the loan principal by 25 %; • requires that each contract be written in a language the borrower can understand or that it be read to any borrower who cannot read; • requires the lender provide the borrower a form created by the city which references non - profit agencies that provide financial education and assistance programs. • The Texas Municipal League (TML) has provided a sample ordinance that is very similar to San Antonio's. • Over 25 cities have passed ordinances regulating payday lenders including Austin, Balcones Heights, Dallas, Houston, San Antonio,l Seguin, and Universal City. 12 -01 -2015 Minutes Page - 4 - • The Waco City Council has recently been urged by some residents to regulate payday lenders. • The State legislature has considered regulations for CABs in the past but has not passed overarching regulations. Ongoing Litigation • Litigation is currently pending regarding municipal regulations of payday lending facilities in a number of cities, including San Antonio. • An internet search indicates there are two payday lenders operating in Schertz: Ace Cash Express and Advance America, both located at FM 3009 and IH -35. Mr. James stated that the recommendation from staff is to continue to monitor this and to provide council with continued updates. Members of Council asked staff to do a bit more research, try to get copies of contracts from local payday lenders, contact Randolph, talk to COSA about a process of enforcement, etc., and come back to Council with another work session item in January. • Discussion regarding setting dates for the December City Council meetings due to the holidays. Mayor Carpenter recognized City Secretary Brenda Dennis who stated that since the City has published a notification for public hearing to occur on December 15, 2015, she recommends Council hold a regular meeting on that date and as has been practice in the past, that Council consider cancelling the December 22nd, and December 29t meetings due to the holidays. Council concurred and requested an item be placed on the next agenda for approval. Consent Agenda Items The Consent Agenda is considered self - explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. 1. Minutes - Consideration and/or action regarding the approval of the minutes of the Special Meeting of November 16, 2015, and Regular Meeting of November 17, 2015. (J. Kessel/B. Dennis) 2. Ordinance No. 15 -M -40 — Consideration and/or action approving an Ordinance ordering and declaring the 2015 Charter Amendments Adopted. Final Reading (B: Dennis /C. Zech) The following was read into record: ORDINANCE NO. 15 -M -40 AN ORDINANCE OF THE CITY OF SCHERTZ, TEXAS, ORDERING AND DECLARING THE 2015 CHARTER AMENDMENTS ADOPTED. 12 -01 -2015 Minutes Page - 5 - 3. Ordinance No. 15 -M -41 — Consideration and/or action approving an Ordinance adopting criminal penalties for violation of the City Charter. Final Reading (B. Dennis /C. Zech) The following was read into record: ORDINANCE NO. 15 -M -41 AN ORDINANCE OF THE CITY OF SCHERTZ, TEXAS, ADOPTING CRIMINAL PENALTIES FOR VIOLATION OF THE CITY CHARTER. Mayor Carpenter recognized Councilmember Edwards who moved, seconded by Councilmember John to approve consent agenda items 1, 2, and 3. Mayor Carpenter recognized Mayor Pro -Tern Fowler who stated he had a comment that leads him to want to see Council also take action to codify some language in Item No. 3 for clarity. More discussion continued by Mayor and Council. City Secretary Brenda Dennis reminded Council that this was a consent item and if they wanted to continue discussion it should be pulled from the consent section. Councilmember Edwards withdrew his motion and Mayor Carpenter pulled Item 3 for separate discussion. Mayor Carpenter recognized Councilmember Edwards who moved, seconded by Councilmember Thompson to approve consent agenda items 1 and 2. The vote was unanimous with Mayor Pro -Tem Fowler, Councilmembers Azzoz, John, Edwards and Thompson voting for and no one voting no. Motion passed. Discussion and Action items 3. Ordinance No. 15 -M -41 — Consideration and/or action approving an Ordinance adopting criminal penalties for violation of the City Charter, Final Reading (B. Dennis /C. Zech) The following was read into record: ORDINANCE NO. 15 -M -41 AN ORDINANCE OF THE CITY OF SCHERTZ, TEXAS, ADOPTING CRIMINAL PENALTIES FOR VIOLATION OF THE CITY CHARTER. Mayor Carpenter returned to Item 3 and accepted further discussion by council. Mayor Pro - Tem Fowler's concern was if someone is found in violation of the charter and it is a criminal situation, does that mean it goes to a court to be resolved? City Attorney Daniel Santee stated it depended on the type of charge and if it violates state law as well as the charter provisions; then, of course it would be more serious. Mayor Pro-Tern Fowler restated his original concern that the language in the charter says `any' or `anything' could become a criminal offense. He assumes council would have to do an internal investigation first, which would mean going into an executive session. He thinks this terminology needs to be clearer. Councilmember Edwards suggested Charter Review Commission Member Bert Crawford, who was in the audience, might be able to come forward and shed some light on what the committee's intent was with this section. Mr. Crawford stated from what he recalls, the 12 -01 -2015 Minutes Page - 6 - committee mostly followed very closely in accordance with what the Texas Local Government Code said for any kind of resolution. He believes they agreed on `no executive session' because if a charge was made against a councilman, it should be in a public forum. They used the Texas Local Government Code as their guideline. Councilman Azzoz asked City Attorney Daniel Santee if it was true that they (council) could not make any change to what the voters passed. He confirmed that as true. He said he believes what the discussion here is about is whether or not council can do anything to further clarify what you believe the intent was. Mayor Carpenter stated that passing this tonight is ministerial; we must do this by state law. We need to do that this evening and then have something put on a future agenda for discussion and have City Attorney Charles Zech walk them through both his recollection and from his notes of the Charter Commission meetings and how he would see this all play out. From what he has read it appears to him there is a section that says there is one that would be dealt with by a court (as to a criminal penalty) and a civil penalty that would be dealt with by the council (2/3 vote by city council). Mayor Carpenter recognized Councilmember Edwards who moved, seconded by Mayor Pro - Tem Fowler to approve Ordinance No. 15 -M -41 final reading. The vote was unanimous with Mayor Pro -Tem Fowler, Councilmembers Azzoz, John, Edwards and Thompson voting for and no one voting no. Motion passed. 4. Resolution No. 15 -R -100 — Consideration and/or action approving a Resolution casting votes to elect Directors for the Comal County Appraisal District for the 2016 -2017 Term. (B. Dennis/Mayor & Council) The following was read into record: RESOLUTION NO. 15 -R -100 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS CASTING VOTES TO ELECT DIRECTORS FOR THE COMAL COUNTY APPRAISAL DISTRICT FOR THE 2016 -2017 TERM. Mayor Carpenter stated that staff recommends splitting the 68 votes equally among the following candidates: • Wade Cleary • Dan Kruegar • John Kuntz • Randy Maschek • Nancy Pappas • Dennis Rather Council Concurred. Mayor Carpenter recognized Councilmember Azzoz who moved, seconded by Mayor Pro - Tem Fowler to approve Resolution No. 15 -R -100 splitting their 68 votes equally among the 12 -01 -2015 Minutes Page - 7 - six candidates. The vote was unanimous with Mayor Pro -Tem Fowler, Councilmembers Azzoz, John, Edwards and Thompson voting for and no one voting no. Motion passed. 5. Resolution No. 15 -R -101 — Consideration and /or action approving a Resolution casting votes to elect Directors for the Guadalupe County Appraisal District for the 2016 -2017 Term. (B. Dennis/Mayor & Council) The following was read into record: RESOLUTION NO. 15 -R -101 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS CASTING VOTES TO ELECT DIRECTORS FOR THE GUADALUPE COUNTY APPRAISAL DISTRICT FOR THE 2016 -2017 TERM. Mayor Carpenter mentioned that the City has 276 votes which they can split among the five candidates or cast all votes toward one. Councihnember Edwards stated that Mr. Edward Finley has been doing a great job for the School district and recommends casting all the votes toward him. Council concurred to cast all 276 votes to Mr. Edward L. Finley, Jr. Mayor Carpenter recognized Councilmember Edwards who moved, seconded by Councilmember Thompson to approve Resolution No. 15 -R -101 casting all 276 votes for Mr. Edward L. Finley, Jr. The vote was unanimous with Mayor Pro -Tem Fowler, Councilmembers Azzoz, John, Edwards and Thompson voting for and no one voting no. Motion passed. 6. Resolution No. 15 -R -102 — Consideration and/or action approving a Resolution casting votes to elect Directors for the Bexar County Appraisal District for the 2016 -2017 Term. (B. Dennis/Mayor & Council) The following was read into record: RESOLUTION NO. 15 -R -102 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS CASTING VOTES TO ELECT DIRECTORS FOR THE BEXAR COUNTY APPRAISAL DISTRICT FOR THE 2016 -2017 TERM. Mayor Carpenter stated that staff s recommendation is to cast the cities 2 votes to Sergio "Chico" Rodriguez, Council concurred. Mayor Carpenter recognized Councilmember Azzoz who moved, seconded by Mayor Pro - Tem Fowler to approve Resolution No. 15 -R -102 casting the cities 2 votes for Sergio "Chico" Rodriquez. The vote was unanimous with Mayor Pro -Tem Fowler, Councilmembers Azzoz, John, Edwards and Thompson voting for and no one voting no. Motion passed. 7. Resolution No. 15 -R -107 — Consideration and/or action approving a Resolution authorizing an agreement with Developer for Construction of Public Improvement associated with the Wynter Hill Subdivision project. (B. James/K. Woodlee) 12 -01 -2015 Minutes Page - 8 - The following was read into record: RESOLUTION NO. 15 -R -107 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN AGREEMENT WITH DEVELOPER FOR CONSTRUCTION OF PUBLIC IMPROVEMENT ASSOCIATED WITH THE WYNTER HILL SUBDIVISION PROJECT Mayor Carpenter recognized City Engineer Kathy Woodlee who stated when the residential subdivisions Mesa Oaks and The Reserve at Mesa Oaks were constructed in 2005 and 2012, respectively; portions of public infrastructure were not included in the construction. In Mesa Oaks, the plat area included only half of the right of way of the intersection of Water Oak and Cotton King. Construction of the roadway was not completed at that time because it would not have been used and would possibly even deteriorate before the other half would be constructed. In The Reserve at Mesa Oaks, sidewalks were stopped short of the dead end of Oak Run. She stated Harkleroad Gray Development Services, LLC, is proposing to develop the Wynter Hill Subdivision. Roads and sidewalks within that subdivision are proposed to connect to the intersection of Water Oak and Cotton King and to the end of Oak Run. During the planning stage for the subdivision, the developer requested that the City participate in the completion of the improvements which will benefit portions of the City outside the Wynter Hill Subdivision boundary. It is appropriate for the City to provide the street and sidewalk infrastructure within existing right of way, but outside the boundary of the Wynter Hill Subdivision plat, that will provide the connection to existing public infrastructure. In order to have the construction done in the most efficient and cost effective manner, Harkleroad Gray has agreed to include construction of the City's portion of the infrastructure along with the rest of the Wynter Hill improvements and have the City provide reimbursement of the costs. Participating with the Developer of the Wynter Hill Subdivision will act to prevent a gap in streets and sidewalks between subdivisions and promote the orderly growth of residential development in central Schertz. The cost for construction of the street and sidewalk improvements to be reimbursed to the Developer is $23,724.50 and will be paid for with a portion of the remaining 2006 Street Bond funds. (The overall subdivision improvement cost to the developer is $1,388,345.) Staff recommends Council approve the resolution authorizing the City to enter into the Agreement with Developer for Construction of Public Improvement with Harkleroad Gray Development Services, LLC. Mayor Carpenter recognized Councilmember Azzoz who moved, seconded by Councilmember Edwards to approve Resolution No. 15 -R -107. The vote was unanimous with Mayor Pro -Tem Fowler, Councilmembers Azzoz, John, Edwards and Thompson voting for and no one voting no. Motion passed. 12 -01 -2015 Minutes Page - 9 - 8. Resolution No. 15 -R -108 — Consideration and/or action approving a Resolution approving an Engineer and Design Contract with Ford Engineering regarding the Northcliffe Water Line Improvements. (D. Wait/S. Willoughby /C. Raleigh) The following was read into record: RESOLUTION NO. 15 -R -108 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH FORD ENGINEERING, INC., RELATING TO ENGINEERING, DESIGN, AND HYDRAULIC STUDY FOR THE WATERLINE PHASE III REPLACEMENT PROJECT IN THE NORTHCLIFFE SUBDIVISION, AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Carpenter recognized Public Works Project Manager Cindy Raleigh who stated the existing asbestos cement water mains in the Northcliffe Subdivision are experiencing a large number of breaks due to the ground shifting causing interruption of service to the residents in this area. The impact to the City includes crew resources and overtime costs, damaged streets, sidewalks, and driveway aprons and loss of purchased water. The City has completed Phase I of this project in 2010 at the same time of the Street Bond Reconstruction. The total cost of both Street and Waterline Upgrades for Phase I was over $1.3 million. Phase II in 2013 was Waterline Upgrades only in the amount of $768,387. This phase will not include street reconstruction. The goal of this project is to replace the remaining sections of waterlines in Northcliffe. Achievement of this goal in its entirety will be contingent upon bid results and available funding in the FY 2015 -16 Budget. Currently, there is $500,000 budgeted for this project. Depending on bid results, Staff may recommend breaking the construction of this project into Phases IIIA and IIIB or constructing this final phase in its entirety by supplementing the project budget with money from the water construction fund. This Resolution authorizes approval of an agreement with Ford Engineering, Inc., to design Phase III in its entirety. The plans will be structured so that they can be used for construction of all or a portion of the project. Replacement of these sections of waterline is high priority based on the frequency of waterline breaks and the impact on area residents from interrupted water service. On July 7, 2014, City Council approved On Call Engineering Contracts with four Engineering Firms; Ford Engineering, Pape Dawson, LAN, and Cobb Fendley for the engineering and design of various projects in the City of Schertz. Based on qualifications, experience, and history of the project, staff recommends hiring Ford Engineering to provide the engineering and design services for the project in the amount of $67,143. The budget for the project is as follows: Budget Engineering $67,143 Construction $409,214 (current amount available) 12 -01 -2015 Minutes Page - 10 - Legal $500 Advertising $500 Other Prof. Services $1,000 Construction Contingency $21,643 Project Total $500,000 Engineer and design to allow for bidding of the project to relocate multiple sections of waterlines to upgrade the existing line and alleviate the issues associated with the frequency of waterline breaks. Ford Engineering will design new water mains and services on Cherry Tree. Drive, Mayfair Drive, Wedgewood Drive, and Portage Lane as outlined on the enclosed project map. Once complete, the project will be publicly bid for construction. Staff recommends Council approve hiring Ford Engineering, Inc. to engineer and design the Northcliffe Phase III Waterline Replacement for a cost of $67,143. Mayor Carpenter recognized Councilmember Edwards who moved, seconded by Mayor Pro- Tern Fowler to approve Resolution No. 15 -R -108. The vote was unanimous with Mayor Pro -Tem Fowler, Councilmembers Azzoz, John, Edwards and Thompson voting for and no one voting no. Motion passed. 9. Resolution No. 15 -R -93 — Consideration and /or action approving a Resolution authorizing a Standard Professional Services Agreement between the City of Schertz Economic Development Corporation and Ford Engineering, Inc., relating to engineering and design for the property located at 1300 Schertz Parkway. (J. Kessel/K. Kinateder) The following was read into record: RESOLUTION NO. 15 -R -93 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A STANDARD PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF SCHERTZ ECONOMIC DEVELOPMENT CORPORATION ( "SEDC "), A TEXAS NON - PROFIT INDUSTRIAL DEVELOPMENT CORPORATION AND FORD ENGINEERING, INC., RELATING TO ENGINEERING AND DESIGN FOR THE PROPERTY LOCATED AT 1300 SCHERTZ PARKWAY, OTHER MATTERS IN CONNECTION THEREWITH Mayor Carpenter recognized EDC Director Kyle Kinateder who stated the goal here is to approve the Standard Professional Service Agreement ( "PSA ") on behalf of the Schertz Economic Development Corporation ( "SEDC ") with Ford Engineering. Ford Engineering will develop necessary plans for the demolition of existing structures located at 1300 Schertz Parkway. The SEDC, through Resolution No. 15 -R -52, purchased the property located at 1300 Schertz Parkway for future SEDC office space. The existing structure was found to be not suitable for office space. At the October 22, 2015 Regular SEDC Monthly Meeting, the SEDC Board considered a proposal for engineering services. The scope of engineering services included drafting all plans necessary for the demolition of existing structures and the reconstruction of the site as a parking lot. The site would be used for parking until a long -term solution was found by the SEDC Board and City Council. After discussion, the SEDC Board requested 12 -01 -2015 Minutes Page - 11 - that the scope be limited to demolition of existing structures and re- vegetation of the site. Multiple engineering bids were provided and Ford Engineering was selected because of their experience with the site and corresponding competitive bid. The PSA was revised to its current form and presented at the November 19, 2015 Regular SEDC Monthly Meeting. The PSA and associated engineering plans will allow staff to gather accurate contractor bids and permits needed for demolition. The removal of the existing structure will mitigate future safety hazards and liability. The removal will also lower holding costs until a long term use for the site is determined by the SEDC Board and City Council. Staff recommends council approve Resolution 15 -R -93 authorizing the PSA with Ford Engineering to create engineering plans needed for the project. This action only authorizes the engineering work and does not authorize the demolition of the structure. The PSA with Ford Engineering will not exceed $8,327.50 plus Direct Project Expenses. SEDC Board of Directors held a meeting on November 19, 2015 where a motion to recommend approval of Resolution 15 -R -93 to the City Council for final approval was made by Mr. Roy Richard and seconded by Ms. Angelina Kiser. The vote was unanimous. Mayor Carpenter recognized Councilmember Edwards who moved, seconded by Councilmember John to approve Resolution No. 15 -R -93. The vote was unanimous with Mayor Pro -Tem Fowler, Councilmembers Azzoz, John, Edwards and Thompson voting for and no one voting no. Motion passed. Roll Call Vote Confirmation Mayor Carpenter recognized City Secretary Brenda Dennis who provided the roll call votes for agenda items 1 through 9. Requests and Announcements 10. Announcements by City Manager • Citizen Kudos • Recognition of City employee actions • New Departmental initiatives No further announcements were provided. 11. Future Agenda Item Request for City Council: This is an opportunity for City Council members to request that items be placed on a future agenda. No discussion of the merits of the item may be taken at this time. Should a Council Member oppose placement of the requested item on a future agenda, the Mayor, without allowing discussion, shall ask for the consensus of the other City Council members to place or not place the item on a future agenda. Mayor Carpenter requested City Attorney Charles Zech provide Council a presentation and discussion on the new charter provisions and criminal and civil penalties for violations of the city charter so that council has some clarity on these items. 12 -01 -2015 Minutes Page -12 - Councilmember Edwards asked about the Chamber information and Mayor Carpenter stated they can also take that up at the next council meeting. 12. Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers • Upcoming City Council agenda items Mayor Carpenter recognized Mayor Pro -Tem Fowler who stated he attended the following: • Tuesday, December 1, Ribbon Cutting for four different local medical groups. Mayor Carpenter recognized Councilmember Azzoz who stated he attended the following: • Monday, November 23, 16th Annual Thanksgiving Meal Drive serving 5,801 individuals this year. Mayor Carpenter recognized Councilmember Edwards who stated he saw on the news the other day that Jeff from Roadrunner Towing had a big event (Toys for Tots) at Councilmember John's place on Sunday. Good Job. He also said the reception held for the elected officials at the Blue Bonnet Palace was a good one. He thanked Councilmember John. Mayor Carpenter recognized Councilmember Thompson who stated he attended the following: • Thursday, November 26, Schertz Turkey Trot 5K run/walk, held at the Bluebonnet Parking Lot. Adjournment 12 -01 -2015 Minutes Page - 13 -