11-30-2015 MinutesSCHERTZ PARKS AND RECREATION ADVISORY BOARD MEETING: November 30
2015 Minutes
LOCATION: 1400 Schertz Parkway, Schertz, Texas
Bob Andrews Conference Room in City Hall
Board Members present: Johnie McDow, Chairman, Eric Haugen, Vice - Chairman, Reginna
Agee, Mark Davis, Edward Fair, Sally Macias and Fae Simmons.
Staff present: Brian James, Executive Director Development Services, Chuck Van Zandt, Parks
Manager and Sandy Bryant, Sr. Administrative Assistant.
Others present: Mr. Robert Brockman
Call to order. Meeting was called to order by Johnie McDow, Chairman at 5:30 p.m.
Hearing of residents:
There were no residents to be heard.
Regular Agenda:
Agenda Item No. 1. Minutes. Consideration and /or action regarding the approval of the minutes
from the October 26, 2015 regular meeting.
Motion was made to approve the minutes from the October 26, 2015 Schertz Parks and Recreation
Advisory Board regular meeting as amended.
Motion: Fae Simmons
Second: Reginna Agee
Ayes: Fae Simmons, Reginna Agee, Johnie McDow, Chairman, Eric Haugen Vice -
Chairman, Edward Fair, Mark Davis and Sally Macias.
Nays: None
Abstains: None
Approved: 7 -0
Agenda Item No. 2. Forest Ridge Park. Mr. Brian James briefed the Board regarding the use of the
Forest Ridge Park that is being brought before City Council. No action was taken on this item it
will be brought back to the Board if action is needed.
Agenda Item No. 3. Organizational Charts for Boards, Commissions and Bexar Counter The Board
was given a copy of the Bexar County organizational chart and advised that the City's Board and
Commissions do not have organizational charts. The Board agreed that what they would really like
to have is information regarding how many Boards and Commissions the City has and the mission
for each. Staff will bring this information to the next Board meeting in January.
Agenda Item No. 4. Updates on Parkland Dedication and Tree Mitigation Funds. Mr. Chuck Van
Zandt updated the Board on the current balances for Parkland Dedication and Tree Mitigation
Funds and the expenditures from these accounts for the current budget year. No action was taken
on this item, update only.
Agenda Item No. 5. Parks and Recreation Fees. Mr. Chuck Van Zandt briefed the Board on the
current Parks and Recreation fees. Board will start to receive monthly updates and will bring fee
changes to the Board. No action was taken on this item, update only.
Agenda Item No. 6. Parks and Facility Maintenance Update. Mr. Chuck Van Zandt updated the
Board on the following:
• Purchasing Manager will be sending the contract for the Dog Park parking lot to the City
Attorney for review.
• Landscape refurbishing of various City campuses should be completed by 11/25/15.
• Staff is acquiring bids for tree trimming on Schertz Parkway, Lone Oak Park, Thulemeyer
Park, Forest Ridge Park, Ashley Park, The Crossvine and Cypress Point.
• Landscaping at the Maske Road Soccer Complex is substantially completed. The post and
cable installation for the Complex is scheduled to begin November 30, 2015. Playscape
installation should begin December 8, 2015.
• Stone monuments for the Soccer Complex and The Park at Woodland Oaks will be installed
once the base for the stone at the Soccer Complex is completed.
• Modifications of the Aero Street restrooms in Pickrell Park to make them ADA compliant is
scheduled to begin December 7, 2015.
Requests and Announcements:
Agenda Item No. 7. Request by Advisory Board Chairman and Board members for items to be
placed on a future Board agenda. The Board requested the following items be placed on future
agendas:
YMCA detailed report in January.
BVYA report in February.
SYSA report in March.
Agenda Item No. 6. Announcements by Advisory Board Chairman and members. The December
Board meeting will be cancelled the next Board meeting will be January 25, 2016. Movie in the
Park will be held at Pickrell Park, December 18, 2015. The movie will be the Polar Express. Mr.
Mark Davis will be attending the Historical Society meeting to discuss naming of parks with them.
Adjournment: Motion was made to adjourn the meeting at 6:51 p.m.
Motion: Mark Davis
Second: Sally Macias
Ayes: Mark Davis, Sally Macias, Johnie McDow, Chairman, Eric Haugen, Vice - Chairman,
Reginna Agee, Edward Fair and Fae Simmons.
Nays: None
Abstains: None
Approved: 7 -0
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Chairman, Parks and Recreation Advisory Board Recording Secretary, City oil chertz