1-25-2016 MinutesSCHERTZ PARKS AND RECREATION ADVISORY BOARD MEETING• January 25,
2016 Minutes
LOCATION: 1400 Schertz Parkway, Schertz, Texas
Bob Andrews Conference Room in City Hall
Board Members present: Johnie McDow, Chairman, Eric Haugen, Vice - Chairman, Reginna
Agee, Aundra Davis, Mark Davis, Edward Fair, Jeff Sanna and Fae Simmons.
Staff present: Councilman Jim Fowler, Brian James, Executive Director Development Services,
Chuck Van Zandt, Director, Parks, Recreation and Community Services and Sandy Bryant, Sr.
Administrative Assistant.
Others present: Mr. F. Branch Archer, Mr. Robert Brockman, Mr. Joel Tanner and Ms. Sandi
Wheeler.
Call to order. Meeting was called to order by Johnie McDow, Chairman at 5:30 p.m.
Hearin-a of residents:
There were no residents to be heard.
Regular Agenda:
Agenda Item No. 1. Minutes. Consideration and /or action regarding the approval of the minutes
from the November 30, 2015 regular meeting.
Motion was made to approve the minutes from the November 30, 2015 Schertz Parks and
Recreation Advisory Board regular meeting.
Motion: Jeff Sanna
Second: Reginna Agee
Ayes: Jeff Sanna, Reginna Agee, Johnie McDow, Chairman, Eric Haugen Vice - Chairman,
Aundra Davis, Mark Davis, Edward Fair and Fae Simmons.
Nays: None
Abstains: None
Approved: 8 -0
Agenda Item No. 2. City Boards and Commissions. The Board reviewed the information given to
them by Ms. Bryant on the Boards and Commissions and their purposes. The Board said what they
were concerned about was not receiving information about Boards or Commissions actions until
after the action had taken place. The staff mentioned that agendas and minutes from most of the
other Boards and Commissions are posted on the City's public information website, and in the
future they would make an effort to insure the Parks Board was aware of happenings in the City.
The Board discussed that the Committee of Committees should help in keeping all of the Boards
and Commissions aware of what the other Boards and Commissions are doing. No action was taken
on this item.
Agenda Item No. 3. Texas Open Carry Law. This item is being reviewed and City Council will be
approving an ordinance regarding the use of signage in the City. Staff will report back to the Board
with updates on the item. No action was taken on this item.
Agenda Item No. 4 Cypress Point Park Update. Mr. Chuck Van Zandt updated the Board on
Cypress Point Park. The parkland is 10.503 acres. The City has accepted and will begin
maintaining the open areas of the Park. Park will be mowed four time per year. The Staff is
looking at putting a walking trail and a Frisbee golf course at the Park.
Motion was made by the Board to schedule a date on Saturday or Sunday for the Board to take a
tour of all of the City's parks.
Motion: Fae Simmons
Second: Jeff Sanna
Ayes: Fae Simmons, Jeff Sanna, Johnie McDow, Chairman, Eric Haugen Vice - Chairman,
Reginna Agee, Aundra Davis, Mark Davis, and Edward Fair.
Nays: None
Abstains: None
Approved: 8 -0
Agenda Item No. 5. YMCA Report. The Board received a revenue and expense report from the
YMCA. The Board said they would like to have a detailed report that included the current
membership broken down by City, the membership rates for different categories, and a breakdown
of all fees charged by category. No action taken on this item.
Agenda Item No. 6. Parks and Facility Maintenance Update. Mr. Chuck Van Zandt updated the
Board on the following:
• Contract for parking area for the Dog Park has been let as well as the contract to install the
monument stone sign at the Soccer Complex. Anticipate a 30 -45 day time frame to
complete these projects.
• Landscape refurbishing of various City campuses is complete. Staff will initiate a second
contract for the follow -up servicing in spring 2016.
• Staff has completed information for the Request for Proposals for tree trimming on Schertz
Parkway, Lone Oak Park, Thulemeyer Park, Forest Ridge Park, Ashley Park drainage area
and Crossvine Park. Anticipate a 45 -60 day time frame to complete this project.
• Landscaping at the Maske Road Soccer Complex is complete. The contractor is responsible
for maintenance of the landscape for one year.
• The post and cable installation and the Playscape installation at the Soccer Complex are
complete.
• The stone monument signs at the Soccer Complex and The Park at Woodland Oaks are
ready to be installed. The installation at both locations is tentatively scheduled for 1/29/16.
• Modifications of the Aero Street restrooms in Pickrell Park to make them ADA compliant is
completed.
• Specifications for the Pickrell Park swimming pool liner have been submitted to the
Purchasing Department to create the Request for Proposals for the liner replacement.
Requests and Announcements:
Agenda Item No. 7. Request by Advisory Board Chairman and Board members for items to be
placed on a future Board agenda. The Board requested the following items be placed on future
agendas:
YMCA detailed report.
• Parks visit by Advisory Board.
• Dog park user's restroom sign.
Aizenda Item No. 8. Announcements by Advisory Board Chairman and members The next
Advisory Board meeting will be February 22, 2016. Mr. Van Zandt is now Director of Parks,
Recreation and Community Services. Mr. Van Zandt is working on a new job description for his
former position. The City budget process will be starting soon.
Adiournment: Motion was made to adjourn the meeting at 6:40 p.m. (Ms. Reginna Agee had to
leave to attend the Board of Adjustments meeting.)
Motion: Jeff Sanna
Second: Fae Simmons
Ayes: Jeff Sanna, Fae Simmons, Johnie McDow, Chairman, Eric Haugen, Vice - Chairman,
Aundra Davis, Mark Davis and Edward Fair.
Nays: None
Abstains: None
Approved: 7 -0
Chairman, Parks and Recreation Advisory Board Recording Secreta , City of Sc ertz