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04-05-2016 MinutesMINUTES REGULAR MEETING April 5, 2016 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on April 5, 2016, at 6:00 p.m., in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit: Mayor Michael Carpenter Councilmember Jim Fowler Councilmember Daryl John Staff Present: Executive Director Dudley Wait City Secretary Brenda Dennis Assistant to City Manager Sarah Gonzalez Call to Order — City Council Regular Session Mayor Pro -Tem Cedric Edwards Councilmember Grumpy Azzoz Councilmember Robin Thompson Executive Director Brian James City Attorney Charlie Zech Deputy City Secretary Donna Schmoekel Mayor Carpenter called the meeting to order at 6:04 p.m. Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. ( Councilmember Fowler) Councilmember Fowler provided the opening prayer followed by the pledges of allegiance to the flags of the United States and the State of Texas. Mayor Carpenter announced those students here this evening who are participating the Hal Baldwin Scholarship program to please be sure to sign in on the sheet in the vestibule. Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers • Upcoming City Council agenda items Mayor Carpenter stated he had a request from Councilmember Fowler to move the item regarding the announcements by Mayor and Council to the front of the agenda to allow him to share some information. Mayor Carpenter recognized Councilmember Fowler who announced as you have seen information in the Schertz Magazine the City is trying to do a mass clean-up in Aviation Heights. He stated that several groups are getting involved to assist and the idea is not what the City can do but what we can do as a community to assist. Several churches, The Chamber 04 -05 -2016 Minutes Page - 1 - and the Historical Preservation Committee is going to be involved. This is a time for citizens to get out and help individuals who cannot help themselves. Aviation Heights is the second oldest community in the City that has some of the oldest homes and residents residing in it. Some residents identified who needed our assistance who those are that are not physically able to do minor maintenance such as tree trimming, hauling yard debris, back yard cleaning, etc. Councilmember Fowler stated that they need volunteers to join them on April 23rd and April 24th, 8:00 a.m. to 4:00 p.m. at Pickrell Park Baseball field parking lot as we venture out in the Aviation Heights area to help those who cannot help themselves. Councilmember Fowler also stated that the Historical Preservation Committee will be providing a sack lunch on both days to the volunteers. Councilmember Fowler stated this is a great opportunity to show that Schertz loves their neighbors. Mayor Carpenter recognized Councilmember Azzoz who thanked everyone for coming this evening and echoed Councilmember Fowler's cause to get involved. Councilmember Azzoz also announced that annually he hosts a fundraiser for amputees and disabled veterans. The event will be held Monday, May 23, 2016 at Grumpy's Mexican Restaurant from 11:00 a.m. to 2:30 p.m. BBQ plates will be $1.0.00 and the proceeds will go toward Operation Comfort. Mayor Carpenter recognized Mayor Pro -Tem Edwards who echoed the sediments of Councilmember Fowler's request for volunteers for the Community Clean-up in Aviation Heights. He thanked Councilmember Fowler and the churches for spearheading the event. Mayor Pro -Tem Edwards announced that on Friday, April 22, 2016 the Schertz - Cibolo Lions Club will be hosting their Casino Night. The event will be held at the Schertz Civic Center from 7:00 p.m. to 11:00 p.m. He stated that this is their only large fundraiser of the year which provides for events such as Easter in the Park and other events hosted by the Lions Club. Mayor Carpenter recognized Councilmember Thompson who also echoed the sediments of Councilmember Fowler regarding the upcoming Community Aviation Heights Clean-up day event and stated that on Sunday, April 24, 2016 at 5:00 p.m., at Pickrell Park, dinner will be provided to all those that volunteered and encouraged everyone to be part of the event. Recognition and Presentation • Introduction of the Student Mayors and Student Councilmembers for the Day. (Mayor Carpenter) Student Mayors — Dobie Jr. High, 8th Grader Savanna Ponce and Corbett Jr. High, 8th Grader Christian Dunkley Student Councilrnembers — Dobie Jr. High, 7t' Grader Amerie Fernandez and Corbett Jr. High, 7th Grader Jon Rucker Mayor Carpenter invited Dr. Greg Gibson, Superintendent of the Schertz - Cibolo- Universal City Independent School District to come forward and introduce the following members who were present this evening from the school district. Dr. Gibson introduced the following: John Correu, School Board Member David Knox, Principal of Corbett Junior High Julie Knox, Director of Student Services 04 -05 -2016 Minutes Page - 2 - • Vernon Simmons, Principal of Dobie Junior High • Ed Suarez, Public Information Officer of SCUCISD • Rebecca Williams, Social Studies Coordinator, K -12 Mayor Carpenter provided information regarding the activities the students were given today learning about local government. He stated that he Mayor Pro -Tem Edwards and Councilmember John were very impressed with the students on how they interacted as they were provided an opportunity to hear a presentation from staff and deliberate amongst themselves to provide their thoughts regarding a possible change in the way the City is doing business. He stated the students received a small taste of what the Mayor and Council provides to the City. Mayor Carpenter recognized Rebecca Williams. Social Studies Coordinator who came forward providing information about how they came up with the program and how each student was nominated to participate in the program. She thanked the City Staff, Mayor and Councilmembers. Mayor Carpenter recognized each student who provided information on what they learned today and thanked all those individuals involved in the program. Mayor Carpenter, Dr. Greg Gibson and City Manager John Kessel presented the students with certificates and plaques recognizing their participation in the City's Mayor /Councilmember Student for the Day Program. • Introduction and presentation to Little Miss Schertz Anijah Maree Pearson (Mayor Carpenter) Mayor Carpenter recognized and presented Miss Pearson with a congratulations letter and certificate for her many community achievements and recent crowning as Little Miss Schertz Amazing Princess in conjunction with the Cherice Cochrane Foundation. Mayor Carpenter recognized Mr. Pearson who came forward stating that he is very proud of his daughter and her accomplishments. New Employee Recognition • Business Office — Water Billing Clerk Sandy Edwards • Fire Department — Firefighter Eric Herzog • General Services — General Services Tech I Joshua Puga and Sarrah Marksbury • Public Works - Water & Wastewater Serviceman I Jamie DeLeon Mayor Carpenter had each new employee and their managers join him up front. Each employee was introduced by their Department Manager who also provided a short biography on each new staff member. Mayor Carpenter and Council welcomed aboard all the new employees. Proclamations • National Crime Victims Week (Nicole Douglass) 04 -05 -2016 Minutes Page - 3 - Mayor Carpenter recognized Police Department Crime Victim Liaison Nicole Douglass who came forward accepting the proclamation for the City. She thanked the Mayor and Council for supporting the position of the Crime Victim Liaison between the City of Schertz, Cibolo and Live Oak. She thanked the agencies in the audience this evening that also support the position and the work they are doing. Ms. Douglass briefly described the role she plays and the work she does with her position. + Sexual Assault Awareness Month (Nicole Douglass) Mayor Carpenter provided comments regarding the need of awareness and how important it is to recognize the problem. Mayor Carpenter commented on those that assist with these victims and how underappreciated they are for the work that they do. Mayor Carpenter read and presented the proclamation to staff members of the Guadalupe Valley Family Violence Shelter, Ms. Jane Marley and Ms. Page Herzog. Ms. Marley thanked the City for their continued support for the programs. ® Child Abuse Prevention Month (Nicole Douglass) Mayor Carpenter read and presented the proclamation to Ms. Christy Williams, Executive Director of Guadalupe County Children's Advocacy Center, who was joined by her Assistant Director and Board Member and individuals from CASA who also thanked the city for their support and provided information on their roles and on upcoming fundraising events that support their various programs. One of the events is the upcoming Designer Purse Bingo which will be held on May 5, 2016, 7:00 p.m. to 9:00 p.m., - doors open at 6:00 p.m. at Mikulski Hall at the Knights of Columbus building in Schertz. She stated that they are looking for purse donations as well as sponsorships; tickets are on sale for $35.00. She also stated that for the men, they will be hosting a bowl -a -thou event at Fiesta Lanes Bowling Center, 1202 Huisache Avenue, New Braunfels, on April 28, 2016, at 6:00 p.m. Presentation ® Presentation regarding donations to the Animal Services Department. (D. Wait/M. Harris /S. O'Brien) Mayor Carpenter recognized Marshal Michael Harris who came asking if Council had the opportunity to look at the latest issue of the Schertz magazine featuring .the article regarding the puppy they named Harvey who was born blind. He stated that Harvey was born without eyes and through the efforts of donations they were able to perform an operation to seal his eyelids to protect them from infection; subsequently he was transported from Schertz to Canada where he was adopted. All this took place without city funds. This was all donated efforts. Marshal Harris stated this was a wonderful story and hopes that everyone takes the opportunity to read it. Marshal Harris introduced Animal Services Manager Shanna O'Brien who provided Council with a copy of the "Rescue Magazine" a publication they have been working with for the last several months. Ms. O'Brien pointed Council to page 63, which features Schertz Animal Services Adoption Center and Rescue Service. She stated that they were approached by the magazine to be part of their organization. She stated that it is not just the magazine that she 04 -05 -2016 Minutes Page - 4 - wanted to bring attention to; it is more what they have done for the Shelter. She stated that working in Animal Services and working towards becoming a no -kill shelter is a 24 hour job. It is not just the efforts of staff, it is all the groups and organizations that work with them. Rescue Magazine is one of those organizations and they are here tonight; she stated that Rescue Magazine has donated several hundred pounds of dog and cat food, cat litter and cleaning supplies to the animal adoption center at no cost to the City. - Mayor Carpenter recognized Andrew Nations, Regional Director of Ducharme Marketing Group who stated that Rescue Magazine is a year -round program that helps support the different animal shelters all over Texas. This is accomplished through promotion articles in the magazine and they also host fundraising and food drive events all over Texas. Mayor Carpenter asked how this magazine was funded. Mr. Nations stated that the magazine is funded through advertisers and sponsors as well as. subscribers to the magazine. Ms. O'Brien stated that since they have been working with the Rescue Magazine organization and through the attention in the magazine, the shelter has received their adoptions and interest has been extraordinary. Ms. O'Brien stated that articles like this bring individuals in to the shelter as well as it also generates phone calls. Ms. O'Brien presented a plaque of appreciation to Mr. Nations in appreciation for their support of the Schertz Animal Services Department. Mayor and Council thanked Mr. Nations for all their support. Ms. O'Brien stated she had another recognition this evening. She said that she met a young girl last year by the name of Emily Gorhum who reached out to her stating she wanted to sponsor an animal. She did sponsor the animal, getting everything done for adoption. Ms. O'Brien stated that Emily came to her last week with something pretty special she did . Ms. O'Brien introduced Emily who came forward stating she is a 4t' grader at Paschal Elementary. She is here this evening to present the money and T -shirt that were raised for the Schertz Animal Shelter. She stated that "Raise the Woof' started in 2015 as a way to raise money for the shelter. Last year she raised $100, and stated that this year she is excited to announce that she raised $320. This money will help sponsor `Cheeto' and help pay for the pictures on the adoption trailer. Emily stated that she is happy to help the animals as she loves them all and stated that her mom told her that you should always help those who cannot help themselves. It is the right thing to do. Emily presented the check and T -shirt to Ms. O'Brien. Ms. O'Brien stated that Emily designed the T- shirts herself and that all the proceeds went to the Animal Shelter. Mayor Carpenter complimented Emily on a job very well done and provided his congratulations and thanks. Mayor and Council gave Emily a standing ovation in recognition of a job well done. Mayor Carpenter recognized Mayor Pro -Tem Edwards who asked if it would be possible if they had the silk screen for the T- shirt; if you take the silk screen you can have the T -shirts mass produced. Maybe through donations we can set this up at the Animal Shelter to sell the shirts to citizens that come in. Mayor Pro-Tern Edwards stated that he would like to explore this idea and he would be happy to get in touch with Allied Advertising or one of the local silk 04 -05 -2016 Minutes Page - 5 - screen companies in Schertz to assist in paying for the silk screen. Mayor Pro -Tern Edwards provided information on how to get a hold of him. City Events and Announcements • Announcements of upcoming City Events (B. James/D. Wait) Mayor Carpenter recognized Executive Director Dudley Wait who provided the following announcements: -• Friday, April 8, Ribbon Cutting - Nothing Bundt Cakes, The Forum, 8335 Agora Pkwy, Suite. 106, 4:00 p.m. • Saturday, April 9, Schertz Jazz N' Blues in the Park, 703 Oak St. (Pickrell Park), • 1:00 p.m.- 11:00 P.M. • Tuesday, April 12, APZ/Noise Sign Presentation with Mayor Carpenter and Col. Isler in front of the Council Chambers at 4:00 p.m. SAVE THE DATE: • Thursday, April 14, Northeast Partnership Meeting, Olympia Hills, UC. 11:30 a.m. • Thursday, April 14, Community Volunteer Fair, Schertz Civic Center, 5:30 -7:00 p.m. Visit Schertz.com under the events Tab for a list of participating vendors. • Friday, April 15, Ribbon Cutting, Charlotte's Country, 2:00 p.m. • Tuesday, April 19, The Chamber monthly luncheon, Schertz Civic Center, 11:30 a.m. • Thursday, May 5, Schertz Sweetheart Coronation, Schertz Civic Center, 5:30 p.m. • Announcements and recognitions by City Manager (J. Kessel) Mayor Carpenter recognized City Manager John Kessel who stated he wanted to share a success story. Last year the city's drainage crew was down to one working mower because the others were out being serviced. The Fleet Department worked hard to acquire some new mowers which was done via the receipt of a grant and the trade -in program. This year we now have all new mowers. As a result, we are getting three times as much mowing done this year as compared to last year. Our drainage areas are being maintained on a much more regular cycle, making a big difference for our community. This is our dedicated drainage crew in the Public Works Department who are making this happen. Hearing of Residents Mayor Carpenter recognized the following who spoke: • Ms. Maggie Titterington, President of the Chamber who provided updates regarding the activities of the Chamber. Some of the upcoming events mentioned are as follows: Tuesday, April 19, 2016, Chamber Luncheon at 11:30 a.m., Schertz Civic Center; this is also a. non - profit luncheon for all the non - profit organizations. The Chamber will set up a free promotional table for each organization that will be staffed for each area business to go and speak to 04 -05 -2016 Minutes Page - 6 - them for possible partnership opportunities as well as get to know the other Chamber members. Thursday, April 21, 2016, Chamber Mixer hosted by ReMax Corridor, combination casino night and fundraiser, 5:30 p.m. to 7:00 p.m. Ms. Titterington announced that the Chamber has a new addition to their staff, Ms. Teresa Smith, the new Chamber Administrative Assistant. Ms. Titterington announced that Ms. Erica Hernandez is still with the Chamber and they have moved her into the position of Membership/Marketing and Social Media. Workshop • Discussion regarding the City of Schertz sign ordinance. (B. James) (Item requested by Councilmember Azzoz) Mayor Carpenter recognized Executive Director Brian James who provided a power point presentation with information regarding our current sign ordinance and permit requirements. He also touched on some of the challenges where staff has experienced complaints from developers and/or citizens. He pointed out a recent Supreme Court decision that was passed last summer which emphasizes to a greater degree that our sign ordinances have to be content neutral. In other words, if you have to read the sign (the words) to put it in a category, then it is probably a problem with regard to your sign ordinance. Currently, this is pretty much the way our sign ordinance is set up, so we will have to regroup our categories based on the zoning and land use going forward. In a few areas there are problems because the state tells us to do one thing and the Supreme Court may do it a bit differently. Mr. James continued by explaining the number of different signs we encounter (wall signs, free standing ground signs, monument signs, multi -tenant signs, subdivision entry signs, temporary signs, development signs, real estate signs, nonconforming signs). One of the challenges is to figure out how much signage is appropriate and at the same time balance the needs of our local businesses versus the `visual clutter'. He continued by explaining the different sign sizes and the varied requirements of each type of sign. He also spoke of some known problems and concerns of situations they would like to modify in the near future. Staff is planning on taking their suggestions /options and draft ordinance to the Planning and Zoning Commission (P &Z) soon. The areas they need to correct are leased space visibility, flexibility for wall signage, adjustments in the temporary sign six -month time frame, and revision of the residential subdivision requirements. They are confident they can make the situation better than it is today. When they come back with their changes, they will most likely have to come back in another six months or a year saying, here is what we are hearing and how it is working; in other words they expect to continue to tweak it as they go forward. Mr. James remained available to address comments and questions from council. He said in the end, the real question is: What do we want our community to look like and how do we balance that? This is the real challenge we face. 04 -05 -2016 Minutes Page - 7 - Mayor Carpenter stated that this is indeed a challenging issue for any city. There is an important set of balances present. One is all the businesses who want and need to drive public awareness for their businesses; they are dealing with a competitive landscape. We do want to be supportive of our business community. Second, there is the public's interest, which includes things like safety and aesthetics —what do we want to look like over time. Ultimately, the city belongs to the people and they have a voice in that. The next thing includes this city as an organization; safety, fairness, balance, and economic development. There has to be a fair balance of regulation of signage to attract people to come here. P &Z has reviewed our ordinance(s) many times over the years. It is critical to move carefully on this matter and allow that experienced citizen committee to speak on this before we (Council) decide on any policy changes. They are much more the experts in this field and we are more generalists. It is a delicate balance and we need to let P &Z and staff dig into this and come back to us with their recommendations. Mayor Carpenter recognized Councilmember Azzoz who made reference to the City of Garden Ridge as an example of being in- flexible with new business development. He is concerned about this and wants Schertz to understand the need for us to remain open and flexible for our own future business growth in order to accommodate our changing times and citizen needs. Mr. James stated they would work with the city attorney on a draft ordinance and get it legal, flexible, balanced, and from a staff perspective, clear and easy to use. • Discussion regarding candidates obtaining permission to place political signage. (B. James) (Item requested by Councilmember Thompson) Mayor Carpenter recognized Executive Director Brian James who stated our current sign ordinance requires anyone who wishes to place a sign on private property to first request/gain the permission of the property owner (for any kind of sign). The City Charter establishes what is required for someone to run for office. Therefore, without a charter amendment, Council does not have the ability to pass an ordinance or regulation saying, part of running ning for office requires you to sign or attest to this thing. Perhaps one way to go is with a council candidate orientation to make candidates aware of what is involved in running for office and what is needed to be filed with the City Secretary's Office. The City can regulate some things pretty well but when we try to exceed that and step into other areas (i.e. polite /appropriate behavior), that is where we don't do as well. There is not anything else that can be easily done other than to make that a requirement. If the idea is simply to better educate, especially if done upfront, people tend to go along with it. Councilmember Thompson said he agrees with the principle of education information -- -the City Secretary's office already does an excellent job with distributing candidate packets. However, sometimes there is so much material in there, it is easy to skim through and forget it. He said he can see some type of orientation or checkoff sheet attached to the front that the candidate can sign that says `I have read and understand that political signs must be placed on property only with the owner's permission. With the future election coming up, he just wants to see that this is addressed in a way that is fair to every candidate and to our citizens. 04 -05 -2016 Minutes Page - 8 - Mayor Pro -Tern Edwards pointed out that there is a whole packet of information available on the Texas Ethics Commissions website which includes information about political signage. Mayor Carpenter spoke of a case that happened years ago where they went to court and lost. We have to balance these things with free speech or political speech, which is intensely protected in the constitution and in case law. Also, when people place signs illegally, voters notice, so it's somewhat self - regulating. There are remedies, most of which really lie with the property owner. People should know that placing a political sign without the permission of the land owner is not right; it is just common sense. Trespassing is wrong. Truly, the public voters notice these things and in a way it is self - regulating. Discussion and Action Items 1. Minutes - Consideration and/or action regarding the approval of the minutes of the Regular Meeting of March 22, 2016. (J. Kessel/B. Dennis) Mayor Carpenter recognized Councilmember Fowler who moved, seconded by Mayor Pro - Tem Edwards to approve the minutes of the Regular Meeting of March 22, 2016. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Fowler, Azzoz, John and Thompson voting for and no one voting no. Motion passed. 2. Ordinance No. 16 -T -05 — Consideration and/or action approving an Ordinance authorizing a budget Adjustment to the Schertz Emergency Medical Services Fund to adjust appropriate accounts after receipt of a grant. Final Reading (D. Wait/J. Mabbitt/K. Burnam) The following was read into record: ORDINANCE NO. 16 -T -05 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A BUDGET ADJUSTMENT TO THE SCHERTZ EMERGENCY MEDICAL SERVICES FUND TO ADJUST APPROPRIATE ACCOUNTS AFTER RECEIPT OF A GRANT; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE Mayor Carpenter recognized EMS Public Education Community Outreach Coordinator Kellie Burnam who said she came before Council a week ago for the first reading of this ordinance and nothing has changed, so she is back here tonight requesting the final reading. Council approved this on first reading at their meeting of March 22, 2016. Staff recommends final approval. Mayor Carpenter recognized Councilmember Thompson who moved, seconded by Mayor Pro -Tem Edwards to approve Ordinance No. 16 -T -05, final reading. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Fowler, Azzoz, John and Thompson voting for and no one voting no. Motion passed. 04 -05 -2016 Minutes Page - 9 - 3. Resolution No. 16 -R -25— Consideration and /or action approving a Resolution authorizing EMS Mobil Integrated Healthcare to participate in the STRAC MIH NAIP Grant project in coordination with University Hospital and Community First Health Plans. (D. Wait/J. Mabbitt/K. Burnam) The following was read into record: A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING EMS MOBILE INTEGRATED HEALTHCARE TO PARTICIPATE IN THE STRAC MIH NAIP GRANT PROJECT IN COORDINATION WITH UNIVERSITY HOSPITAL AND COMMUNITY FIRST HEALTH PLANS AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Carpenter recognized EMS Public Education Community Outreach Coordinator Kellie Burnam who said this is in relationship to the Ordinance No. 16 -T -05 which was just passed and that this contract is currently in the hands of the University Hospital's legal department, so it is going to take a little while before it is ready. Tonight they are asking for council to grant permission for City Manager John Kessel to sign that agreement when it comes through. Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by Councilmember Thompson to approve Resolution No. 16 -R -25 and update Council if there are any revisions. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Fowler, Azzoz, John and Thompson voting for and no one voting no. Motion passed. 4. Resolution No. 16 -R -30 — Consideration and/or action approving a Resolution authorizing a revised contract with the Aquatic Renovation and Service Company for replacement of the Pickrell Park Pool Liners in the large and baby pools. (B. James /C. VanZandt) The following was read into record: RESOLUTION NO. 16 -R -30 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A CONTRACT WITH THE AQUATIC RENOVATION AND SERVICE COMPANY FOR REPLACEMENT OF THE PICKRELL PARK POOL LINERS IN THE LARGE AND BABY POOLS AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Carpenter recognized Parks and Recreation Director Chuck VanZandt who stated on March 22, 2016, Council approved Resolution No. 16 -R -29 to address the scope of work outlined in the original contract for pool liner replacement at the large pool at Pickrell Park. On March 30, 2016, the vendor who was awarded the original contract approached staff and offered to replace the liner in the baby pool as a revision of the original pool liner contract. The revised scope of work (outlined in the revised contract) now involves the installation of a new, adhered PVC pool liner system in both the large pool and baby pool. The additional cost to replace the baby pool liner as part of this project is $2,786.00. 04 -05 -2016 Minutes Page -10 - Replacement of both the large pool and baby pool liners at Pickrell Park provides for the savings offered by economies of scale while addressing the need to replace pool liners that are thirteen (13) years old. The fiscal impact of the revising the scope of this project is an additional $2,786.00, bringing the total project cost to $71,079.50. The additional $2,786.00 will be paid out of the contingency fund. Staff recommends approval. Mayor Carpenter recognized Councilmember Thompson who moved, seconded by Mayor Pro -Tern Edwards to approve Resolution No. 16 -R -30. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Fowler, Azzoz, John and Thompson voting for and no one voting no. Motion passed. 5. Resolution No. 16 -R -31— Consideration and/or action approving a Resolution appointing members to the Alamo Area Council of Governments Criminal Justice Advisory Committee. (D. Wait/M. Hansen/J. Correu) The following was read into record: RESOLUTION NO. 16 -R -31 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS APPOINTING MEMBERS TO THE ALAMO AREA COUNCIL OF GOVERNMENTS CRIMINAL JUSTICE ADVISORY COMMITTEE AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Carpenter recognized Executive Director Dudley who stated the Alamo Area Council of Governments ( AACOG) was established in 1967 under Chapter 391 of the Local Government Code as a voluntary association of local governments and organizations that serves its members through planning, information, and coordination activities. AACOG serves the Alamo Area/State Planning Region 18, which covers 13 counties and 12,582 square miles. Counties comprising the area planning region are Atascosa, Bandera, Bexar, Comal, Frio, Gillespie, Guadalupe, Karnes, Kendall, Kerr, Medina, McMullen, and Wilson counties. AACOG's mission is to enhance the quality of life of all residents of the Alamo Region in partnership with elected and appointed officials, fenders, community partners and beneficiaries. AACOG has several standing and advisory committees and one of the committees is their Criminal Justice Advisory Committee (CJAC). CJAC advises the Board of Directors on all program and policy matters pertaining to the criminal justice area and serves as a focal point for leadership, guidance, coordination, development, and implementation of AACOG planning programs and activities in the criminal justice area. The City has an opportunity to place a member onto CJAC as a voting member giving us a voice in how these funding and policy decisions are made going forward. Staff recommends Council appoint Police Lieutenant John Correu as the City's representative to serve on CJAC and Police Lieutenant Manny Casas as the alternate. Mayor Carpenter recognized Councilmember Fowler who moved, seconded by Councilmember Azzoz to approve Resolution No. 16 -R -31. The vote was unanimous with 04 -05 -2016 Minutes Page - 11 - Mayor Pro -Tem Edwards, Councilmembers Fowler, Azzoz, John and Thompson voting for and no one voting no. Motion passed. Roll Call Vote Confirmation Mayor Carpenter recognized Deputy City Secretary Donna Schmoekel who provided the roll call votes for agenda items 1 -5. Requests and Announcements 6. Announcements by City Manager • Citizen Kudos • Recognition of City employee actions • New Departmental initiatives No further announcements were provided. 7. Future Agenda Item Request for City Council: This is an opportunity for City Council members to request that items be placed on a future agenda. No discussion of the merits of the item may be taken at this time. Should a Council Member oppose placement of the requested item on a future agenda, the Mayor, without allowing discussion, shall ask for the consensus of the other City Council members to place or not place the item on a future agenda. Mayor Carpenter recognized Councilmember Fowler who spoke once again about the upcoming Aviation Heights Clean -up Day (Love Where You Live Project). He is concerned about getting a truck to haul the trash away from the residents and what the volunteers create. He wants to ask the City to give him some alternative ways of how to retrieve this trash. He asked if this could be a discussion item at the next council meeting. City Manager John Kessel stated this was not a city council discussion item from a policy perspective but rather it is more of an operational issue. He recommended Councilmember Fowler speak with staff on how to handle this as well as the churches who could recruit some of their members to assist. City Attorney Charles Zech reminded Council this was not an agenda item for discussion tonight. Councilmember Fowler restated that his original question was simply does this need to be an agenda item for our next meeting. Mr. Zech replied that he heard Mr. Kessel state that this was more of an operational issue and he could speak with him about it later. Mayor Carpenter recognized Councilmember Azzoz who . wanted to suggest that maybe Councilmember Fowler could call Bexar Waste to see if they could help out with the Aviation Heights Clean Up Project. Adjournment Mayor Carpenter adjourned the meeting at 8:23 p.m. 04 -05 -2016 Minutes Page -12 - ATTEST: Donna Schmoekel, Deputy City Secretary 04 -05 -2016 Minutes Page -13 - Michael Carpenter, Mayor