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05-25-2016 MinutesMINUTES SPECIAL JOINT WORKSHOP MEETING May 25, 2016 A Special Joint Workshop Meeting was held by the Cibolo Valley Local Government Corporation (CVLGC), City of Cibolo and the City of Schertz, on May 25, 2016, at 6:30 p.m., at the City of Cibolo Council Chambers, 200 S. Main Street, Cibolo Texas. The following members present to -wit: City of Schertz Mayor Michael Carpenter Mayor Pro -Tem Edwards Councilmember Jim Fowler Councilmember Daryl John Executive Director Dudley Wait City Secretary Brenda Dennis Assistant Public Works Director Jimmy Hooks City of Cibolo Mayor Allen Duren Councilmember Verlin "Doug" Garrett Councilmember Marchell Camp- Gebhardt Councilmember Glen Weber City Secretary Peggy Cimics Cibolo Valley Local Government Corporation: Mayor Pro -Tem Jay Hogue Councilmember Jim Russell Councilmember Jennifer Schultes Bob Herrera, City Manager, City of Cibolo Justin Murray, Board President Garth Coursen, Board Member Lesley Pedde, Board Member Steve White, Board Member Mayor Pro =Tem Jay Hogue — Cibolo Ex- officio Mayor Pro -Tem Cedric Edwards - Schertz - Ex- officio Amber Briggs, SSLGC Assistant General Manager Alan Cockerell, Executive Director Regina Franke, Administrative Assistant Guests: John Winkler, Walker Partners Art Rodriguez, Russell & Rodriguez LLP SSLGC President Ken Greenwald Robert Brockman Call to Order 1. Call meeting to order — Justin Murray President­CVLGC President Justin Murray called the Cibolo Valley Local Government Corporation (CVLGC) to order at 6:32 p.m. 5 -25 -2016 Minutes Page -1- a. City of Cibolo — Mayor Dunn called the City of Cibolo Joint meeting to order at 6:32 p.m. ( b. City of Schertz — Mayor Carpenter called the City of Schertz Joint meeting to order at 6:33 p.m. 2. Welcome /Opening Remarks — Mayor City of Cibolo & Mayor — City of Schertz Mayor Dunn welcomed everyone in attendance this evening providing brief comments regarding the partnerships with the City of Schertz and the Cibolo Valley Local Government Corporation. 3. Introductions — Justin Murray-President—CVLGC Executive Director Alan Cockerell provided the following regarding the presentation topics that will be discussed: Regional Water Planning CVLGC History CVLGC Organization 2016 CVLGC Project Concept — Project Description, Project Map CVLGC Project Financial— Timing, Contribution Projections CVLGC Demands Carrizo Aquifer Groundwater Permitting Summary 4. CVLGC Water Development Project in Wilson County — Alan Cockerell, Executive Director & John Winkler, Walker Partners & Art Rodriguez, General Counsel Alan Cockerell • Terms • CVLGC — Cibolo Valley Local Government Corporation • DFC — Desired Future Condition • EUWCD — Evergreen Underground Water Conservation District • GCD — Groundwater Conservation District • GMA — Groundwater Management Area • MAG — Modeled Available Groundwater • MOU — Memorandum of Understanding • MSA — Management Services Agreement • PER — Preliminary Engineering Report • Region L — South Central Texas Regional Water Planning Group • SARA — San Antonio River Authority • SSLGC — Schertz/Seguin Local Government Corporation 5 -25 -2016 Minutes Page - 2 - • Texas Water Development Board (T)A7DB) • Regional Water Planning - Established in 1997 by 75th Texas Legislature (SB1) - Bottom -up approach - Sixteen Planning Groups - Approved Bylaws - Designated Administrator Basic Planning Parameters - Water Supply Plan to meet drought of record needs - 50 year planning horizon - 5 year planning cycle Texas Water Development Board (TWDB) Regional Planning • South Central Texas Regional Water Planning Group • Region L • Comprised of 20.5 Counties • Administrator: SARA • Technical Consultant: Black & Veatch • Quarterly Meetings 2016 ■ First Thursday of Feb, May, Aug & Nov ■ SAWS Customer Service Building • www.regionitexas.org • Current Planning Cycle 0 2017 Draft State Water Plan is Interactive: bitps://2017.texasstatewaterplan.org/statewide o Fifth Planning Cycle (2017 -2021) Changed to Utility Based Planning • CVLGC History 2011 o CVLGC formally created and first official board meeting with Cibolo, Converse, Schertz, Seguin, and Selma 2012 • Walker Partners began development of a regional water system master plan which included a water study for each city • Seguin and Selma withdrew due to different focus concentrations 2013 o Responded to HDR Survey to collect population and water use data for Region L (With assistance from Walker Partners) 2014 • Selected most feasible project for CVLGC Customers - Carrizo- Wilcox well field in Eastern Wilson County • Converse withdrew from CVLGC 5 -25 -2016 Minutes Page - 3 • Approved Business Plan for Water Supply Project • Began Option Agreements with Wilson County landowners 2015 -2016 Project included in Region L Plan as Recommended Strategy o Began Water Lease Agreements with willing landowners CVLGC Organization 2016 City of Cibolo & City of Schertz Governed by a Board of Directors Appointed by Each City Council • Two Directors from each City • One Ex- Officio from each City Utilize SSLGC Staff for Administration (MSA) Board Meets Monthly (Fourth Thursday) Contracts with the Following: • Armstrong, Vaughn & Associates, PC — Auditor • Art Rodriguez, Russell & Rodriguez LLP - Attorney • Bill Klemt — Hydro - Geologist • John Winkler, Walker Partners — Engineering • SAMCO Capital Markets Inc, — Financial Advisors • HRM Land Acquisition Solutions, LLC — Land Agents • Crockett Camp — Project Manager CVLGC Project Water Supply Project Required for Long Range (50 year) Needs Project Included in 2016 Region L IPP Developing Project Water Rights with Willing Landowners • Provide Income Stream for Landowners • Lease one ac -ft/ac annually from Carrizo- Wilcox Aquifer • Land Owner to maintain Water Rights in other Stratas, as allowed by EUWCD Project Summary: • Carrizo- Wilcox well field in Eastern Wilson County • 10,000 ac -fdyr Capacity with Six Wells • Purchase Well Sites and Lease Water Rights • -Water Production Projected to Begin in 2024 • Contract with SSLGC to Treat & Transport • Water Chemistry Compatible with SSLGC C CVLGC Project Costs — City Contributions 5 -25 -2016 Minutes Page - 4 - Annual Contribution per City Milestone - Timing Bond Issuance Mr. Cockerell recognized and introduced Mr. John Winkler, PE, with Walker Partners who provided information regarding the following answering questions: • CVLGC Demands — Projected Water Needs • Carrizo Aquifer • Recoverable Storage information (Wilson County) .33% CVLCG Pumpage 99.6% Remaining Storage Mr. Cockerell recognized and introduced Mr. John Winkler, Walker Partners who provided information of projected water needs, current CCN areas for Schertz and Cibolo. Mr. Winkler also provided a map of the aquifers of Texas. Recoverable storage - Wilson County -.33% CVLGC Pumpage 99.67 Remaining Storage - 150 Million Ac -Ft in Storage (Source: TWDB) - CVLGC = 10,000 Ac- Ft/yr. - 50 years of pumpage - $77 Million paid to Wilson County Landowners President Murray introduced Counselor Art Rodriguez, Russell & Rodriguez, LLP who provided the following information: Adjudicative Hearing - Notice 5 -25 -2016 Minutes Page - 5 - Contested vs. uncontested Pre- Hearing Conference Parties Simplification of issues Amended application Admissions or stipulations Schedule Discovery Set witness lists Pre -filed testimony Procedures governing hearing on the merits Hearing on the Merits - Testimony and Exhibits Pre -Filed - Hearings Examiner reports fmdings to Board within 30 days - Submit Exceptions to Report - Board acts within 60 days 5. Summary, Recommendations & Discussions — Justin Murray — President — CVLGC Mr. Justin Murray, Board President of CVLGC provided summary remarks which included answering questions: - City of Cibolo & City of Schertz - Water supply project selected for long range (50 year) needs: * 10,000 ac- ft. /yr. Carrizo- Wilson well field in Eastern Wilson County *Phased over the next eight to ten years * Water Production projected to begin in 2024 - Project included in 2016 Region L Plan - Developing project water rights with willing landowners * Currently have water leases for approximately half of required acreage * 29 property owners - Project Funding: * Request $300,000 contribution from each City in FY2016/2017 6. Adjournment President Justin Murray adjourned the joint meeting at 7:13 p.m., followed by Mayor Dunn and Mayor Carpenter adjourning their joint meeting. 5 -25 -2016 Minutes Page - 6 - Michael R. Carpenter, Mayor City of Schertz ATTES'I'. A Brenda Dennis, City Secretary 5 -25 -2016 Minutes Page - 7 -