09-06-2016 MinutesMINUTES
REGULAR MEETING
September 6, 2016
A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on September
6, 2016, at 6:00 p.m., in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz
Parkway, Building #4, Schertz, Texas. The following members present to -wit:
Mayor Michael Carpenter
Councilmember Grumpy Azzoz
Councilmember Robin Thompson
Staff Present:
Executive Director Brian James
City Attorney Charles Zech
Deputy City Secretary Donna Schmoekel
Mayor Pro -Tem Cedric Edwards was absent.
Call to Order — City Council Regular Session
Councilmember Jim Fowler
Councilmember Daryl John
City Manager John Kessel
Executive Director Dudley Wait
Assistant to the City Manager Sarah Gonzalez
Mayor Carpenter called the meeting to order at 6:01 p.m.
Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas.
(Councilmember John)
Councilmember John provided the opening prayer followed by the pledges of allegiance to the flags
of the United States and the State of Texas.
City Events and Announcements
• Announcements of upcoming City Events (B. James/D. Wait/S. Gonzalez)
Mayor Carpenter recognized Executive Director Brian James who provided the following
announcements:
• Thursday, September 8, Northeast Partnership Meeting, Olympia Hills Golf and
Conference Center, 11:30 a.m.
• Friday - Saturday, September 16 -17, Schertzfest — visitschertz.com for more info.
• Tuesday, September 20, The Chamber Monthly Luncheon, 11:30 a.m. -1:00 p.m. at the
Schertz Civic Center — RSVP your attendance by September 13.
• Saturday, October 1, Rods, Hawgs & Dogs, an event by the Schertz Parks &
Recreation Department/Public Affairs Department at Pickrell Park, 5 -9 p.m.
• October 1 -16, Schertz Fall Clean Up event.
• Tuesday, October 4, National Night Out — No Council meeting.
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Election Reminders for voters:
1) Last Day to Register to Vote —Tuesday, October 11, 2016.
2) First Day of Early Voting — Monday, October 24, 2016.
3) Last Day of Early Voting — Friday, November 4, 2016.
4) Election Day — Tuesday, November 8, 2016.
• Announcements and recognitions by City Manager (J. Kessel)
No announcements were made.
New Employee Recognitions:
Fire Department: Firefighters Sawyer Marks, Donald Scibienski and Tyler Wencka
IT: Senior Systems Administrator Kent David
Public Works: Drainage — Drainage Worker 1 Nathan DeHaven
Each new staff member was introduced to Council by their Department Manager /Supervisor who
also provided a short bio on them. Each employee was allowed an opportunity to speak if they
wished.
Employee Recognition
• Recognition of 20 years of Service to Jim Busch. (J. Kessel)
Mayor Carpenter recognized City Manager John Kessel who introduced and recognized Mr.
Jim Busch for his 20 years of service. Mr. Kessel provided information on his tenured career
with the City of Schertz. Mayor, Council and Management congratulated Mr. Busch for his
many years of service to the City of Schertz. Mr. Busch stated it was a privilege to work here.
Proclamation
• Proclamation recognizing National Payroll Week. (Mayor Carpenter/Members of the Alamo
Chapter American Payroll Association & Schertz Finance Department)
Mayor Carpenter recognized two members of the Alamo Chapter of the American Payroll
Association and Senior Payroll Specialist Elizabeth Wiley of the Schertz Finance Department.
Mayor Carpenter read and presented a proclamation to each of them.
Hearing of Residents
Mayor Carpenter recognized the following individuals who spoke:
Mr. Trawick Womack, 8519 Tuscan Hills, Garden Ridge TX, who spoke about his
recommendation that council consider expanding the sewage lines up along IH 35, which
would probably expedite and encourage more development in that area.
Master Bennett Berghoefer, a student of Kung Jung Mu Sul, 1196 FM 78 in Schertz, who
spoke about some programs and events at their martial arts learning center.
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Discussion and Action Items.
1. Minutes — Consideration and /or action regarding the approval of the minutes of the Regular
Meeting of August 30, 2016. (J. Kessel/B. Dennis)
Mayor Carpenter recognized Councilmember Fowler who moved, seconded by
Councilmember Thompson to approve the minutes of the regular meeting of August 30, 2016.
The vote was unanimous with Councilmembers Fowler, Azzoz, John and Thompson
voting for and no one voting no. Mayor Pro -Tem Edwards was absent.
2. Ordinance No. 16 -T -29 — Consideration and/or action approving an Ordinance on the
proposed FY2016 -17 Budget. Final Reading (J. Kessel /J. Walters)
The following was read into record:
ORDINANCE NO. 16 -T -29
AN ORDINANCE ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 2016, AND ENDING SEPTEMBER 30, 2017, IN ACCORDANCE WITH
THE CHARTER OF THE CITY OF SCHERTZ, TEXAS; PROVIDING FOR THE
FILING OF THE BUDGET; PROVIDING THAT THIS ORDINANCE SHALL BE
CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE;
AND PROVIDING AN EFFECTIVE DATE.
Mayor Carpenter recognized Finance Director Juan Santoya who stated he was here tonight to
present the final reading of the budget. Mr. Santoya provided a PowerPoint presentation with
the following highlights:
RECENT BUDGET PRESENTATONS:
• 3 Community Presentations
August 11th — Corbett Jr. High
August 17th — North Community Center
August 18th — Schertz United Methodist Church
• Budget Workshop
- August 9th — Council Chambers
* Anyone with questions or requests for more information may see him in the staff room
in the back after the public hearing.
ALL FUNDS — REVENUES
General Fund $28,524,850
Special Events Fund 130,350
PEG Fund 113,300
Water & Sewer Fund 20,594,058
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EMS Fund
Drainage Fund
Hotel Tax
Park Fund
Tree Mitigation
Capital Recovery Water
Capital Recovery Sewer
I &S Fund
Other Funds
SEDC
Grand Total
ALL FUNDS — EXPENSES
General Fund
Special Events Fund
PEG Fund
Water & Sewer Fund
EMS Fund
Drainage Fund
Hotel Tax
Park Fund
Tree Mitigation
Capital Recovery Water
Capital Recovery Sewer
I &S Fund
09 -06 -2016 Minutes
9,044,267
1,148,200
611,452
185,000
142,000
1,040,600
625,500
6,614,581
34,810
3,738,260
$72,547,228
$28,516,699
130,350
108,600
20,574,656
8,928,3 51
1,122,764
260,995
185,000
142,000
156,000
235,500
6,614,581
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Other Funds 33,750
SEDC 2,062,617
Grand Total $69,071,863
NEW EMPLOYEES
• 3 Firefighters for Station 3 (approved August 2nd)
• 3 Police Officers
• 2 Paramedics
• 1 IT Employee
• Make a Seasonal Park Worker regular Part Time
• Make a Part Time Facilities Technician Full Time
CHANGE MEMO
• General Fund:
-All of the 4.9% Health Insurance increase covered by City
- Vehicle for New Patrol Officer
- Replace Police Cameras
- Additional Funding for the Junior Fire Academy
- Making a Seasonal Park Worker a Regular Part Time employee
- Additional Funding for Library Materials
- Moving a Facilities Technician I from Part Time to Full Time
• Parkland Dedication:
- Additional Funding to cover the Playscape Restroom Project
GENERAL FUND
Revenues $28,524,850
Expenditures 28,516,699
Increase of Fund Balance 8,151
Beginning Fund Balance 9,295,054
Use of Vehicle Replacement - 43,278
Ending Fund Balance 9,259,927
25% Reserve Policy $7,105,737
2016 — 5 YEAR FORECAST
FY2016 FY2017 FY2018 FY2019 FY2020 FY2021
Revenue 26,523,587 28,481,572 29,658,342 30,808,595 32,017,014 33,456,752
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Expense 25,293,887 28,516,669 29,837,859 30,719,131 31,752,872 32,883,265
Reserve 1,229,700 (35,127) (179,517) 89,464 264,141 573,487
Funding
M &O Fund 9,294,904 9,259,777 9,080,260 9,169,724 9,433,865 10,007,352
Balance
25% Goal
6,233,322
7,105,737
7,435,715
7,676,033
7,913,218
8,182,066
Over/Under
31061,582
2,154,040
1,644,545
1,493,691
1,520,647
1,825,286
Mr. Santoya announced that the final vote will be held tonight Tuesday, September 6, 2016.
Staff recommends approval of final reading.
Mayor Carpenter recognized Councilmember Azzoz who complimented staff on all their hard
working preparing the budget — an excellent job was done on this. Mayor Carpenter also
added his thanks to staff for their diligence.
Mayor Carpenter recognized Councilmember Azzoz who moved, seconded by
Councilmember Thompson to approve Ordinance No. 16 -T -29 final reading. The vote was
unanimous with Councilmembers Fowler, Azzoz, John and Thompson voting for and no
one voting no. Motion passed. Mayor Pro -Tem Edwards was absent.
3. Ordinance No. 16 -T -30 — Consideration and /or action approving an Ordinance on the
proposed FY 2016 -17 Tax Rate. Final Reading (J. Kessel/J. Walters)
The following was read into record:
ORDINANCE NO. 16 -T -30
AN ORDINANCE APPROVING THE APPRAISAL ROLL; SETTING THE TAX
RATE; LEVYING AND ASSESSING GENERAL AND SPECIAL AD VALOREM
TAXES FOR THE USE AND SUPPORT OF THE MUNICIPAL GOVERNMENT OF
THE CITY OF SCHERTZ, TEXAS; APPORTIONING THE LEVIES FOR SPECIFIC
PURPOSES; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN
EFFECTIVE DATE.
Mayor Carpenter recognized Finance Director Juan Santoya who stated at the August 9, 2016
regular session the City Council, by record vote, established a proposed preliminary
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maximum tax rate of $0.4911, per $100 of value, with the M &O rate at $0.3168 and the I &S
portion of $0.1743. The proposed rate is not subject to rollback.
The proposed maximum rate maintains quality service to residents and businesses and
provides growth in service offerings based on input staff received from Citizens and Council
from Retreats, Community Meetings, and elections. The current property tax rate is $0.4911
per $100 valuation. The proposed maximum tax rate will remain the same at $0.4911 per $100
valuation. The M &O portion of the property tax rate will increase to $0.3168 from $0.3159
per $100 valuation. The I &S portion will decrease to $0.1743 from $0.1752 per $100
valuation.
Mr. Santoya provided a PowerPoint presentation with the following highlights:
Tax Rate:
Effective: Is a calculated rated that would provide the
taxing unit with about the same amount of
revenue it received in the year before on
properties taxed in both years.
Rollback: Is a calculated maximum rate allowed by law
without voter approval.
Current: The rate currently adopted by the City.
Proposed Max: The maximum rate set at which the fmal adopted
rate cannot exceed.
Tax Rate:
Effective: $0.4803
Rollback: $0.5080
Current: $0.4911
Proposed Max: $0.4911 Proposed budget is balanced at this rate
$0.01 is equal to $325,598 revenue or $20.00 on the average Home.
Target Tax Rate:
Tax Current
Rate
M &O $0.3159
I &S $0.1752
Total $0.4911
Proposed
Maximum
$0.3168 For day to day operations
$0.1743 To pay the City's debt
$0.4911
FY2015 -16 City Tax Rate:
•
At $0.4911 —
Existing residents average tax bill:
2015 Tax Bill = $913.45 Avg Home Value $186,000
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2016 Property Taxes
11
2.50
2.00
1.50
''
0
M
2016 Tax Bill = $934.32 Avg Home Value $190,250
Increase =$ 20.87
New Residents Average Tax Bill 2016 Tax Bill = $982.20 Home value of
$200.000
❑ SA River Auth
Univ Health
System
❑ Road
® College
■ County
9 School
City of Schertz
Guadalupe Comal Bexar
Staff recommends that the City Council approve Ordinance No. 16 -T -30 approving the Fiscal
Year 2016 -17 Proposed Tax Rate on final reading. The motion is "I move that property taxes
be increased by the adoption of a tax rate of $0.4911, which is effectively a 2.2% increase in
the tax rate."
Mayor Carpenter recognized Councilmember Azzoz who wanted to express his thanks to the
taxpayers — without them we could not achieve our goals. He also thanked staff. Mayor
Carpenter stated he wanted to point out that we have increased the amount we are spending on
M &O but we have decreased the amount we need to decrease our debt position. This is
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moving in the correct direction and shows we have our fmancial house in order. A job well
done by staff!
Mayor Carpenter recognized Councilmember Fowler who pointed out in the five year forecast
plan we have maintained our same tax rate for the past three years. He thinks these are good
signs across the board of good management by all departments. He congratulated and thanked
staff and said he is proud of everyone.
Mayor Carpenter recognized Councilmember Azzoz who moved, seconded by
Councilmember Fowler that the property taxes be increased by the adoption of a tax rate of
$0.4911, which is effectively a 2.2% increase in the tax rate, approving Ordinance No. 16 -T-
30 on final reading. The vote was unanimous with Councilmembers Fowler, Azzoz, John
and Thompson voting for and no one voting no. Motion passed. Mayor Pro -Tern
Edwards was absent.
Roll Call Vote Confirmation
Mayor Carpenter recognized Deputy City Secretary Donna Schmoekel who provided the roll call
votes for agenda items 1 -3.
Requests and Announcements,
4. Announcements by City Manager
• Citizen Kudos
• Recognition of City employee actions
• New Departmental initiatives
Mayor Carpenter recognized City Manager John Kessel who expressed his thanks to two
employees, Director of Parks, Recreation and Community Services Chuck VanZandt and
Public Works Manager Doug Letbetter for their diligent efforts in keeping up with mowing in
the city as a result of the fast growth of the grass /weeds due to all the recent rains. They have
worked very hard on Schertz Parkway and on FM 3009, working in connection with TxDOT.
These two staff members and their respective crews have really done a great job.
5. Future Agenda Item Request for City Council: This is an opportunity for City Council
members to request that items be placed on a future agenda. No discussion of the merits of
the item may be taken at this time. Should a Council Member oppose placement of the
requested item on a future agenda, the Mayor, without allowing discussion, shall ask for the
consensus of the other City Council members to place or not place the item on a future
agenda.
Mayor Carpenter recognized Councilmember Thompson who said, in regard to TxDOT,
several citizens have contacted him regarding the light at Savannah and FM 3009
continuously blinking and traffic continues to be backed up. City Manager John Kessel said a
technician had been out there about 5:30 p.m. He thanked Mr. Thompson for his information.
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6. Announcements by Mayor and Councilmembers
• City and community events attended and to be attended
• City Council Committee and Liaison Assignments (see assignments below)
• Continuing education events attended and to be attended
• Recognition of actions by City employees
• Recognition of actions by community volunteers
No further announcements were made.
Executive Session
Mayor Carpenter recessed the regular meeting at 6:50 p.m. into executive session under the following
section:
7. City Council will meet in closed session under section 551.087 of the Texas Government
Code, Deliberation Regarding Economic Development Negotiations; Closed Meeting. The
governmental body is not required to conduct an open meeting (1) to discuss or deliberate
regarding commercial or financial information that the governmental body has received from
a business prospect that the governmental body seeks to have locate, stay, or expand in or near
the territory of the governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial or other
incentive to a business prospect.
Project E -025
Reconvene into Regular Session
Mayor Carpenter reconvened back into the regular session at 7:13 p.m.
7a. Take any necessary action based on discussions held in closed session under Agenda Item
number 7.
No action was taken on this item.
Roll Call Vote Confirmation
Adiournment
Mayor Carpenter adjourned the meeting at 7:14 p.m.
R. Carpenter, Mayor
ATTEST:
L
Donna Schmoekel, Deputy City Secretary
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