10-25-2016 MinutesMINUTES
REGULAR MEETING
October 25, 2016
A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on October
25, 2016, at 6:00 p.m., in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz
Parkway, Building #4, Schertz, Texas. The following members present to -wit:
Mayor Michael Carpenter
Councilmember Jim Fowler
Councilmember Daryl John
Staff Present:
Executive Director Dudley Wait
City Attorney Charles Zech
Call to Order — City Council Regular Session
Mayor Pro -Tern Cedric Edwards
Councilmember Grumpy Azzoz
Councilmember Robin Thompson
Executive Director Brian James
Assistant to the City Manager Sarah Gonzalez
City Secretary Brenda Dennis
Mayor Carpenter called the meeting to order at 6:00 p.m.
Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas.
( Councilmember Fowler)
Councilmember Fowler provided the opening prayer followed by the pledges of allegiance to the
flags of the United States and the State of Texas.
Presentation
Presentation regarding the Fire Prevention Poster Contest Winners. (D. Wait/D.
Covington)
Mayor Carpenter recognized Fire Chief David Covington who provided the following
information regarding the first Fire Prevention Poster Contest. He stated that they had over 80
entries from the surrounding schools and recognized the following individuals who narrowed
it down to the top 10 finalists: City Manager John Kessel, Executive Director Dudley Wait,
Superintendent SCUCISD Dr. Greg Gibson, Councilmember Robin Thompson, Fire Chief
David Covington and Mayor Michael Carpenter who provided information on the Mayor's
Choice.
Winners:
K -4
1St place — Deyton Boney (2nd grade — Rose Garden Elementary.)
2nd Place — Deja Smith (4th grade — Schertz Elementary)
Tie for 3rd place — Daniella Anderson (2nd Grade — Rose Garden Elementary) and Brady
Morrison (4th Grade — Sippel Elementary)
5th -8th grade
1St place — Trace Furlong (5th grade — Wilder intermediate)
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Mayor's Choice
Samantha Swift (3`d grade- Cibolo Valley Elementary)
Each student was recognized and awarded a trophy. Mayor and Council thanked all those that
participated.
- Presentation regarding the Library Foundation Miniature Golf Event. (B. James/M.
Uhlhorn)
Mayor Carpenter recognized Library Director Melissa Uhlhorn who stated she was here
this evening to publically acknowledge members of the Library Foundation along with
staff members who successfully held a fund raising event entitled T -Off, 18 Hole
Miniature Golf Course in June at the Library.
Members of the Foundation include: Ms. Gail Douglas, Ms. Sandy Keiser, Mr. Jo Lott,
Mr. Jerry Mendenhall and Ms. Joyce Debuysere.
The Foundation pledged $5,000 and met their goal; the money raised will be used for
electronic resources for the Library. Ms. Uhlhorn presented Foundation members present
with a certificate of appreciation and stated that since the event was successful they are
planning another event next June.
City Events and Announcements
• Announcements of upcoming City Events (B. James/D. Wait/S. Gonzalez)
Mayor Carpenter recognized Assistant to the City Manager Sarah Gonzalez who provided
the following announcements:
• Thursday, October 27, University Health System Groundbreaking, 601 Runnels Ave,
San Antonio at 10:00 a.m. Invitation by Commissioner Calvert, Judge Nelson Wolff,
and Vice -Chair Bexar County Hospital District Board of Managers.
• Thursday, October 27, Guadalupe Valley Family Violence Shelter & Regional Crime
Victim Liaison, Candlelight Vigil honoring victims & survivors of domestic violence,
Pickrell Park Small Pavilion, 6 -7 p.m. For more info call 210 -619 -1250.
• Friday, October 28, Coffee with The Chamber, 1730 Schertz Pkwy, 7:30 -9:30 a.m.
Coffee provided by Emily's Place of Cibolo.
• Saturday, October 29, Trunk or Treat and Movie in the Park - Event kickoff 5:00
PM. Movie at 7:30 PM Safe trick -or- treating, costume contest, spooky hay ride,
pumpkin patch photos, Halloween maze and Movie in the Park featuring Hocus Pocus.
Presented by Schertz Parks and Recreation. Contact Fire Marshal John Perry X 1313
for more information.
• Monday, October 31, Halloween Festival — Schertz United Methodist Church
Parking Lot, 3460 Roy Richard Drive, 5 -8 p.m. family friendly Halloween celebration
with games, prizes, food, candy give -a -ways.
• Tuesday, November 1— City Council meeting 6:00 p.m.
• Thursday, November 3 — Sneak Peak event at the Natatorium 5:00 p.m. to 7:00 p.m.
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SAVE THE DATE:
® Friday, November 4, 60i Annual Hal Baldwin Golf Tournament /Scholarship, Olympia
Hills Golf & Event Center, 8 a.m. -- Check -in, 10:00 a.m. -- Shotgun start.
Councilmembers interested in playing please contact the City Secretary's Office.
Lastly, early voting has begun and continues through November 0, Election Day is
November 8"'. Information on early voting sites as well as Election Day sites can be
found on the election banner on our website.
• Announcements and recognitions by City Manager (J. Kessel)
Mayor Carpenter recognized City Manager John Kessel who stated he wanted to give a shout
out to Permit Technician Debbie Krause who recently passed her Permit Technician
Certification. He stated that this was an extensive test and congratulated her on the
accomplishment.
Mr. Kessel stated that today several of us were at the Playscape and we received a giant
check. GVEC has a Power -up Grant Program where you can round up your electric bill and
they use those funds from the rounding up portion to provide funding for various projects
within the community. One of our recent employees, Assistant Parks Director Lauren Shrum
and members of the Parks Department applied for that grant and they were granted $20,000
towards the start of a restroom facility for the families that use the Playscape. We are excited
and this is a good start to a fairly expensive project.
Mr. Kessel also announced that the City of Cibolo has announced their 2016 Holiday parade
to be held on Saturday, December 10, 2016. Information will be available should you wish to
participate or contact the City of Cibolo.
Hearing of Residents
Mayor Carpenter recognized the following individuals who spoke:
• Mrs. Maggie Titterington, The Chamber President who provided the following
announcements:
- Friday, October 28, Coffee with the Chamber — Coffee provided by
Emily's Place, Chamber Welcome Center 7:30 to 9:30 a.m.
- Friday, November 11, The Chamber along with the MAC Committee and
City of Schertz is sponsoring a Veterans Day Ceremony, Schertz Veterans
Memorial Plaza at 9:00 a.m.
- Saturday, November 12, 2016 Awards Banquet, no monthly November
Chamber Luncheon.
- Tuesday, December 6, 2016, last Luncheon for the year. At that meeting
The Chamber will be revealing the Golf Classic funds that were raised.
Additional comments, she has been working with the City of Schertz Executive Director
Brian James and Director of Planning and Development Services Lesa Wood and is excited as
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they have things on the horizon as they are looking at the possibility of stripping Main Street
to safely get cars parked during the holiday season. They are still working on getting Wicked
Voodoo Coffee at Arlan's Market. Arlan's Market wants to create a drive through and a deli
shop in conjunction. They are working with the City on this.
Ms. Titterington publically thanked Mr. Gil Durant, Chief Building Inspector and Robin
Thompson of The Chamber who assisted in helping with Wellmed securing gas testing
requirements. The ribbon cutting for WellMed will be coming up in November.
Consent Agenda Items
The Consent Agenda is considered self - explanatory and will be enacted by the Council with one
motion. There will be no separate discussion of these items unless they are removed from the
Consent Agenda upon the request of the Mayor or a Councilmember.
1. Minutes — Consideration and/or action regarding the approval of the minutes of the Regular
Meeting of October 11, 2016. (J. KesselB. Dennis)
2. Boards, Commission, Committee Appointments and Resignations — Consideration and/or
action ratifying the appointment of Ms. Cindy Vigil as an alternate member to the Library
Advisory Board and ratify the resignation of Mr. Eric Haugen from the Parks & Recreation
Advisory Board and Transportation Safety Advisory Commission. (Mayor /Council)
3. Ordinance No. 16 -S -34 — Consideration and/or action approving an Ordinance on a request
to rezone approximately 8 acres of land generally located at the Northwest Comer of FM 1103
and Old Wiederstein, from Single Family Residential/ Agriculture, (R -A) to Neighborhood
Services (NS). The property is specifically described as 7.128 acres of land out of the Rafael
Garza Survey No. 98, Abstract No. 138, City of Schertz, Guadalupe County, Texas. Final
Reading (B. James/L. Wood/E. Grobe)
The following was read into record:
ORDINANCE NO. 16 -S -34
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AMENDING THE OFFICIAL ZONING MAP BY REZONING APPROXIMATELY 8
ACRES OF LAND FROM SINGLE - FAMILY RESIDENTIAL / AGRICULTURAL
DISTRICT, (R -A) TO NEIGHBORHOOD SERVICES DISTRICT (NS).
Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by
Councilmember Thompson to approve consent agenda items 1 -3 as presented. The vote was
unanimous with Mayor Pro -Tem Edwards, Councilmembers Fowler, Azzoz, John and
Thompson voting for and no one voting no. Motion passed.
Discussion and Action Items
4. City of Schertz 2017 Master Calendar — Consideration and/or action regarding the
approval of the City of Schertz 2017 Master Calendar. (J. Kessel/S. Gonzalez)
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Mayor Carpenter recognized Assistant to the City Manager Sarah Gonzalez who stated each
year staff drafts a Master Calendar that serves as a planning tool for the upcoming year.
This year, staff recommends to continue the "Council on the Go" meeting series, as it was a
successful community outreach tool and well received by the public. We propose these
meetings to be held on the following dates: February 21St, April 18th and May 16th 2017. Upon
approval, staff will secure locations in different areas of the city and plan accordingly.
During the year City Council attends multiple retreats which are notated on the Calendar:
• Strategic Planning Retreat — 3rd Friday in January (January 20t)
• Pre - Budget Retreat — 4th Friday in March (March 24th)
• Budget Retreat — 4t' Friday in July (July 28th)
• Teambuilding Retreat —1St Friday in December (December V)
Additionally, the proposed schedule for the Council Orientation dates are listed at the bottom
of the page and will begin at the November 21, 2016 meeting. All above changes are reflected
on the 2017 Master Calendar.
Staff recommends Council approval of the Master Calendar with the following considerations:
• Cancel the January 3, 2017 Council Meeting due to New Year's Holiday
• Cancel the July 4, 2017 Council Meeting due to 4th of July Holiday
• Cancel the October 3, 2017 Council Meeting due to Texas National Night Out
• Cancel the November 7, 2017 Council Meeting due to Election Day
• Cancel the December 26, 2017 Council Meeting due to December Holidays
• Schedule a November 20, 2017 Council Meeting to canvass election results and swear -in
new Councilmembers
• Schedule a December 19, 2017 Council Meeting due to December Holidays
Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by
Councilmember Azzoz to approve the City of Schertz 2017 Master Calendar. The vote was
unanimous with Mayor Pro -Tem Edwards, Councilmembers Fowler, Azzoz, John and
Thompson voting for and no one voting no. Motion passed.
5. Resolution No. 16 -R -81 — Consideration and/or action approving a Resolution authorizing
the City Manager to enter into an agreement with A.U.C. Group LP for the Lease of a Pre-
packaged Sewer Treatment Plant to expand waste water capacity at the Woman Hollering
Treatment Plant. (D. Wait)
The following was read into record:
RESOLUTION NO. 16 -R -81
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH
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GROUP OF -11
TREATMENT PLANT TO EXPAND WASTE WATER TREATMENT CAPACITY
AT THE i HOLLERING I r OTHER MATTERS
IN CONNECTION I '
Mayor Carpenter recognized Executive Director Dudley Wait who stated in 2006 when the
Sedona Subdivision was established off of Lower Seguin Road, the City entered into an
agreement to provide a temporary waste water treatment plant located near Woman Hollering
Creek until a permanent waste water plant could be constructed. As Sedona transitioned to
CrossVine the City maintained this commitment including agreeing to expand this temporary
plant as necessary to provide treatment capacity as the development expanded.
The current pre - packaged treatment plant (train) has a regulated treatment capacity of 46,000
gallons a day. Current waste water flows surpassed 75% of this capacity in June, 2016 and
TCEQ regulations require that a plan to expand the treatment capacity be developed. The plan
is to place a second train with an additional 46,000 gallons a day capacity to increase the total
treatment capacity for CrossVine at 92,000 gallons. Since June, the waste water flows have
continued to increase and it is anticipated that the flows will surpass the current train's
treatment capacity in early 2017.
Cibolo Creek Municipal Authority (CCMA) currently operates this plant for the City. CCMA
has worked to locate a second train that can be leased by the City. This train is currently
available and work to prepare the site and install the second train will begin immediately once
the proposed lease is approved and signed.
With the current and planned continued development in CrossVine, it is anticipated that we
will need to provide further expansion to this temporary treatment plant before the new
permanent waste water treatment plant is constructed and operational off of Trainer Hale
Road. The fiscal impact will be a total two year cost of $511,700. This includes design,
engineering, site preparation and the actual lease cost of the second train ($10,400 per month)
plus a $60,000 setup fee. These funds will be paid from the sewer fund. Staff recommends
approval. Mr. Wait addressed comments and questions from Council.
Mayor Carpenter recognized Councilmember Azzoz who moved, seconded by Mayor Pro-
Tern Edwards to approve Resolution No. 16 -R -81. The vote was unanimous with Mayor
Pro -Tem Edwards, Councilmembers Fowler, Azzoz, John and Thompson voting for and
no one voting no. Motion passed.
6. Resolution No. 16 -R -78— Consideration and approval of a Resolution approving a Bond
Resolution previously adopted by the Board of Directors of the Schertz/Seguin Local
Government Corporation authorizing the issuance of bonds designated as "Schertz/Seguin
Local Government Corporation Contract Revenue Bonds, New Series 2016 (Texas Water
Development Board Swirft Project Financing) "; acknowledging that these obligations were
sold to the Texas Water Development Board pursuant to a financing agreement; ratifying,
reconfirming, and readopting the provisions of a Regional Water Supply contract executed
between the City of Schertz, Texas, the City of Seguin, Texas, and the Schertz/Seguin Local
Government Corporation; authorizing the Mayor, the City Manager, and the City Secretary
of the City of Schertz, Texas to execute on behalf of the City of Schertz, Texas all
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documents in connection with this transaction; and other matters in connection therewith (D.
Wait /J. Walters/M. McLiney /A. Friedman)
The following was read into record:
APPROVING A BOND RESOLUTION PREVIOUSLY ADOPTED BY THE BOARD
OF DIRECTORS OF THE SCHERTZ /SEGUIN LOCAL GOVERNMENT
CORPORATION AUTHORIZING THE ISSUANCE OF BONDS DESIGNATED AS
"SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION CONTRACT
REVENUE BONDS, NEW SERIES 2016 (TEXAS WATER DEVELOPMENT BOARD
SWIRFT PROJECT FINANCING) "; ACKNOWLEDGING THAT THESE
OBLIGATIONS WERE SOLD TO THE TEXAS WATER DEVELOPMENT BOARD
PURSUANT TO A FINANCING AGREEMENT; RATIFYING, RECONFIRMING,
AND READOPTING THE PROVISIONS OF A REGIONAL WATER SUPPLY
CONTRACT EXECUTED BETWEEN THE CITY OF SCHERTZ, TEXAS, THE CITY
OF SEGUIN, TEXAS, AND THE SCHERTZ/SEGUIN LOCAL GOVERNMENT
CORPORATION; AUTHORIZING THE MAYOR, THE CITY MANAGER, AND
THE CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS TO EXECUTE ON
BEHALF OF THE CITY OF SCHERTZ, TEXAS ALL DOCUMENTS IN
CONNECTION WITH THIS TRANSACTION; AND OTHER MATTERS IN
CONNECTION THEREWITH
Mayor Carpenter recognized Executive Director Dudley Wait who stated the Schertz Seguin
Local Government Corporation ( SSLGC) was founded in 1999 as a non - profit water supply
corporation by the cities of Schertz and Seguin. This partnership has successfully delivered
high quality drinking water to both cities since 2003.
During this time, as the City of Schertz has grown and SSLGC has contracted with other
communities for both drinking water as well as transporting other entities drinking water, it
has become obvious that time for expansion has arrived.
For the last five years, the SSLGC has been planning and beginning development on two
projects. The first is a second well field located in Guadalupe County, just over the border
from our Gonzalez well fields. This 2nd field will eventually deliver an additional 5 -6,000
acre feet of drinking water which will become necessary for Schertz to continue to provide
adequate levels of drinking water to its citizens.
Additionally, in 2011, SSLGC entered into an agreement to treat and transport 12,000 acre
feet of water for the San Antonio Water System (SAWS). The SAWS water, from their own
well field, currently takes up approximately 50% of the pipeline capacity in the 36" pipeline
that runs from the south of Seguin to Schertz. Transporting this water has had a significant
financial value to both Cities over the last 5 years, but Schertz is beginning to struggle with
enough pipeline capacity to move adequate water to Schertz during the high peak summer
months. As a result, the 2nd project that SSLGC is preparing to undertake is the building and
installation of a second pipeline to be a minimum diameter of 36" as well.
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This second pipeline will insure that we have adequate pipeline capacity to meet our future
water needs through SSLGC and CVLGC and will allow us to sell excess water to other
communities for many years to come.
On August 30, 2016, the City Council approved an interlocal agreement between the City of
Schertz and the City of Seguin that outlined the cost allocation agreement between both cities
for the repayment of funding obtained from the Texas Water Development Board. In
addition, the City Council authorized the SSLGC Board of Directors to obtain funding
through the SWIRFT program for the Guadalupe Project and Parallel Pipeline Project in the
total amount of $66,500,000 comprised of both a Low Interest Loan in the amount of
$43,670,000.00 and a TWDB Participation loan in the amount of $22,830,000.00. In addition,
the City Council approved a resolution in support of SSLGC moving forward with their
application for funding from the State.
At this time, the funding has been approved by the Texas Water Development Board and the
attached Resolutions and associated documents authorize the sale of the bonds necessary
through the Texas Water Development Board.
The SSLGC Board took action on approving these funding agreements on October 20, 2016.
The City of Seguin is slated to obtain City Council approval on November 1, 2016.
The City of Schertz is a member of the SSLGC. It is through the SSLGC that the City
provides water to its citizens. Approval of this funding application will ensure the future
water needs of the city are met. This action will have a fiscal impact on the City of Schertz by
increasing wholesale water rates. These rate increases are necessary to continue to provide
water that is needed in the future.
Mr. Wait recognized Financial Advisory Mark McLiney, SAMCO Capital Markets, Inc., who
came forward providing information on the final interest rates regarding the $43,670,000
Contract Revenue Bonds, New Series 2016 (Texas Water Development Board SWIRFT
Project Financing and the $22,830,000 Texas Water Development Corporation Board
Participation Program 2016 answering questions from Council.
Staff recommends approval.
Mayor Carpenter stated that a few weeks prior, this project would not have been possible without
the hard work of our Executive Director Dudley Wait and members of the Executive Staff who
met with the City of Seguin to finalize and secure this project.
Mayor Carpenter recognized Councilmember Azzoz who moved, seconded by Mayor Pro -
Tem Edwards that the City Council approve Resolution No. 16 -R -78 approving a Bond
Resolution previously adopted by the Board of Directors of the Schertz/Seguin Local
Government Corporation authorizing the issuance of Bonds designated as "Schertz/Seguin
Local Government Corporation Contract Revenue Bonds, New Series 2016 (Texas Water
Development Board SWIRFT project financing. The vote was unanimous with Mayor Pro -
Tem Edwards, Councilmembers Fowler, Azzoz, John and Thompson voting for and no
one voting no. Motion passed.
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7. Resolution No. 16 -R -79 — Consideration and/or action approving a Resolution authorizing
a grant application to FEMA for Assistance to Firefighters Grant to fund Fire equipment. (D.
Wait/D. Covington/K. Long)
The following was read into record:
RESOLUTION NO. 16 -R -79
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING A GRANT APPLICATION TO FEMA FOR ASSISTANCE TO
FIREFIGHTERS GRANT TO FUND FIRE EQUIPMENT
Mayor Carpenter recognized Fire Chief David Covington who stated Schertz Fire Rescue
seeks to use Assistance to Firefighters Grant funds to purchase Wildland personal protective
equipment (PPE). The Fire Department responds to wildland and grass fires on Interstate 35,
Interstate 10, highways 3009, 1516, 2252, 78, and 482, as well as other undeveloped land
across the City of Schertz. In addition, SFR participates in numerous mutual aid agreements
including regional and statewide responses. Proper personal protective equipment protects
firefighters during wildland and grass fire operations. If awarded this grant, SFR personnel
will be placed in PPE that provides not only a higher level of wildland protection but also
allows for a cooler option than Rescue PPE gear.
Equipment is expected to cost $20,475.00, of which $18,427.50 will be federal funds and
$2,047.50 will be City funds. The City's funds will be paid from the Fire Department's
operating budget. Staff recommends approval.
Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by
Councilmember Thompson to approve Resolution No. 16 -R -79. The vote was unanimous
with Mayor Pro -Tem Edwards, Councilmembers Fowler, Azzoz, John and Thompson
voting for and no one voting no. Motion passed.
8. Resolution No. 16 -R -80 — Consideration and/or action approving a Resolution authorizing
expenditures in excess of $50,000, as approved in the FY 2016 -17 budget, for the City's
Vehicle Replacement Program, and Communication Equipment. (D. Wait/J. Kurz)
The following was read into record:
RESOLUTION NO. 16 -R -80
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING EXPENDITURES IN EXCESS OF $50,000, AS APPROVED IN THE
2016 -2017 FISCAL YEAR BUDGET, FOR THE CITY'S VEHICLE REPLACEMENT
PROGRAM, AND COMMUNICATION EQUIPMENT AND OTHER MATTERS IN
CONNECTION THEREWITH
Mayor Carpenter recognized Human Resources Director Jessica Kurz who stated the City has
taken a comprehensive approach in developing a cost - effective fleet replacement program.
Best practice fleet operations have been integrated into the existing program and the City has
developed systematic policies and procedures for determining when a vehicle requires
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replacement. In support of this program, Council approved a funding mechanism that was
authorized in the FY 2016 -17 budget for the City's Vehicle Replacement Program.
The City has historically purchased vehicles from vendors belonging to purchasing
cooperatives. This has allowed the City to procure vehicles through best -value and capitalize
on volume discounts. For FY 2016 -17, The City anticipates the purchase and outfitting of the
following vehicles from Caldwell Country Chevrolet and Silsbee Ford.
Department
Vehicle
Budeeted Amount
Vendor
Police Department- Operations
SW (7)
$290,000
Silsbee Ford
Police Department -CVL
Car (1)
$24,000
Silsbee Ford
Fire Department
Truck (1)
$30,000
Caldwell Country Chevrolet
EMS Department
SUV (1)
$34,000
Caldwell Country Chevrolet
Animal Services
Truck (1)
$38,000
Silsbee Ford
Streets
Truck (1)
$38,000
Silsbee Ford
Facility Services
Truck (1)
$34,000
Silsbee Ford
The City's practice is to seek authorization from Council when expenditures with a vendor
exceed $50,000 in one fiscal year. Though exact amounts for each vehicle are not yet known,
it will not exceed the budgeted amount. Thus, staff is requesting approval to spend up to
$64,000 with Caldwell Country Chevrolet and up to $424,000 with Silsbee Ford, as part of the
City's Vehicle Replacement Program in FY 2016 -17. In other related purchases, Police, Fire
and EMS will be purchasing emergency telecommunication equipment from Motorola and
request approval to spend up to $85,000 in FY 2016 -17.
A proactive fleet replacement programs provides for long -term planning and prudent fiscal
stewardship. Purchasing cooperatives assist local governments in reducing costs through
volume purchasing. Additionally, City resources are conserved and purchasing efficiencies
are maximized through use of a streamlined procurement process.
Staff recommends that Council authorize expenditures up to $64,000 with Caldwell Country
Chevrolet and up to $424,000 with Silsbee Ford, as part of the City's Vehicle Replacement
Program in FY 2016 -17, and up to $85,000 with Motorola for related equipment purchases.
Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by
Councilmember Thompson to approve Resolution No. 16 -R -80. The vote was unanimous
with Mayor Pro -Tem Edwards, Councilmembers Fowler, Azzoz, John and Thompson
voting for and no one voting no. Motion passed.
9. Ordinance No. 16 -D -35 — Consideration and/or action approving an Ordinance amending
the City Code of Ordinances by revising Section 86 -118 maximum limits in School Zones,
establishing a school zone for the Founders Classical Academy, providing an effective date
and declaring an emergency. First and Final Reading (B. James/K. Woodlee /C. Palomo)
The following was read into record:
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ORDINANCE NO. 16 -D -35
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS,
PROVIDING THAT THE CITY CODE OF ORDINANCES OF THE CITY OF
SCHERTZ, TEXAS, BE AMENDED BY REVISING SECTION 86 -118, MAXIMUM
LIMITS IN SCHOOL ZONES, AND PROVIDING AN EFFECTIVE DATE AND
DECLARING AN EMERGENCY
Mayor Carpenter recognized Executive Director Brian James who stated the Texas
Department of Transportation (TxDOT) has requested that a school zone be established on
FM 1518 for the Founders Classical Academy of Schertz. Currently, a school zone does not
exist for the Academy. It is recommended to protect school children and drivers during hours
of heavy traffic associated with FM 1518 and the Founders Classical Academy.
The school zone is recommended to have a reduced speed limit of 35 miles per hour and to
extend 400 feet on either side of the entrance of the School (Exhibit A). The Transportation
Safety Advisory Committee (TSAC) recommended approval of this at their October 6, 2016
meeting. Staff recommends approval.
Mayor Carpenter recognized Councilmember Azzoz who moved, seconded by
Councilmember Fowler to approve Ordinance No. 16 -D -35, first and final reading. The vote
was unanimous with Mayor Pro -Tem Edwards, Councilmembers Fowler, Azzoz, John
and Thompson voting for and no one voting no. Motion passed.
10. Ordinance No. 16 -T -36 — Consideration and/or action approving an Ordinance authorizing
a budget adjustment to fund street crossing improvements on Elbel Road. First Reading (D.
Wait/D. Letbetter)
The following was read into record:
ORDINANCE NO. 16 -T -36
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING A BUDGET ADJUSTMENT TO FUND STREET CROSSING
IMPROVEMENTS ON ELBEL ROAD; REPEALING ALL ORDINANCES OR
PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND
PROVIDING AN EFFECTIVE DATE
Mayor Carpenter recognized Public Works Manager Doug Letbetter who stated this project
will provide improvements to crosswalks on Elbel Road to stop traffic when pedestrians
desire to cross the street. And, unlike our current system in place, this will provide direction to
the pedestrians. This will insure that traffic has been signaled to stop before clearing
pedestrians to walk and to provide time between walk signals to allow traffic to flow better
during heaving pedestrian traffic periods.
These signals will be installed at Elbel and Westchester Roads, replace the current system,
and at the Elbel Road and tennis courts crossing near the Post Office. Both of these
crosswalks are used throughout the school year and around the entire year as folks traverse
this recreation corridor in our community.
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Funds for the street crossing improvements on Elbel Rd. and sidewalk/ADA ramps will be
paid from Child Safety Fund Account which had a balance of $182,567 at the beginning of
FY2015 -16. Each year this account grows as the city collects more in child safety fees than it
can expend in any one year. Anticipated balance after the FY 2015 -16 contribution and the
project expenditures would be $139,436. This is an acceptable expense under article 102.014
(g) of the Code of Criminal Procedure. Staff recommends approval.
Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by
Councilmember Thompson to approve Ordinance No. 16 -T -36, first reading. The vote was
unanimous with Mayor Pro -Tem Edwards, Councilmembers Fowler, Azzoz, John and
Thompson voting for and no one voting no. Motion passed.
11. Resolution No. 16 -R -82 — Consideration and/or action approving a Resolution authorizing a
Subdivision Improvement Agreement with Comal Independent School District. (B. James)
The following was read into record:
RESOLUTION NO. 16 -R -82
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING THE APPROVAL OF A SUBDIVISION IMPROVEMENT
AGREEMENT WITH COMAL INDEPENDENT SCHOOL DISTRICT TO ALLOW
THE FILING OF THE FINAL PLAT FOR MIDDLE SCHOOL #6 PRIOR TO
ACCEPTANCE OF PUBLIC IMPROVEMENTS, AND OTHER MATTERS IN
CONNECTION THEREWITH
Mayor Carpenter recognized Executive Director Brian James who stated this is an example
where an agreement with a developer has been granted to allow plats to be filed allowing the
developer to construct the public improvements at the same time that they are constructing the
building. They are currently experiencing a great deal of growth in the Comal area and
anticipate pulling in over 1,000 additional students each year. Given the way they have to
bond facilities for schools, they often experience a very short time frame to begin
construction. In order to open in the Fall of 2018, they need to start construction now. Staff
has been working diligently with the school district to keep the permit process flowing
forward. The issue here is, normally to start pulling a building permit you have to file a plat.
To file the plat you have to have constructed the public improvements (water, sewage,
drainage, streets) to serve it. Because they are on such a short time frame, this has not been
done yet. In fact, they are still working on designing the public improvements. They are
asking Council to grant a waiver to allow the plats to be filed without the public
improvements in. Then the P &Z Commission can approve it as well.
A number of factors have created challenges for the applicant in submitting civil drawings.
First, the property is not located within the City's Certificate of Convenience and Necessity
(CCN) for water service. Rather, the CCN is held by the Green Valley Special Utility District.
Comal ISD has requested that Green Valley release the property to allow Schertz to serve it.
While Green Valley has indicated a willingness to release the property from their CCN, that
has not yet occurred. Comal ISD understands that if the release does not occur they will have
to provide adequate water flows and pressures to serve the property. With regard to sewer,
Comal ISD needs to acquire an offsite sewer easement to bring sewer to the property. Lastly,
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Comal ISD's engineer is in process of submitting a traffic impact analysis (TIA) as part of
working with staff and TxDOT to determine the extent of street improvements.
At this point staff is asking for approval of the subdivision approval agreement, which is non-
standard. Tomorrow night it will go to P &Z for approval. This will allow our staff to issue a
foundation -only permit next week which is what they need to get going on that foundation to
move it forward. Since this is noncombustible construction, they would even be allowed to go
beyond that until they get the water in. Mr. James addressed comments and questions from
council and stated they would continue to provide updates to council quarterly.
Mayor Carpenter recognized Councilmember Thompson who moved, seconded by
Councilmember Fowler to approve Resolution No. 16 -R -82. The vote was unanimous with
Mayor Pro -Tem Edwards, Councilmembers Fowler, Azzoz, John and Thompson voting
for and no one voting no. Motion passed.
Roll Call Vote Confirmation
Mayor Carpenter recognized City Secretary Brenda Dennis who provided the roll call votes for
agenda items 1 -11.
Requests and Announcements
12. Announcements by City Manager
• Citizen Kudos
• Recognition of City employee actions
• New Departmental initiatives
No further announcements were provided.
13. Future Agenda Item Request for City Council: This is an opportunity for City Council
members to request that items be placed on a future agenda. No discussion of the merits of
the item may be taken at this time. Should a Council Member oppose placement of the
requested item on a future agenda, the Mayor, without allowing discussion, shall ask for the
consensus of the other City Council members to place or not place the item on a future
agenda.
Mayor Carpenter recognized Councilmember Azzoz who stated he had received a call from a
senior complaining about the trains and the horns at all hours along the track and FM 3009.
He wanted to know if we could have an item on an upcoming agenda to address this issue.
Mayor Carpenter concurred stating that staff had provided information in the past regarding
the possibility of installing quiet zones and the cost and would also be like an update.
14. Announcements by Mayor and Councilmembers
• City and community events attended and to be attended
• City Council Committee and Liaison Assignments (see assignments below)
• Continuing education events attended and to be attended
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Recognition of actions by City employees
Recognition of actions by community volunteers
Mayor Carpenter recognized Councilmember Fowler who stated he attended the Parks and
Recreation meeting and was pleased to know that they are working on rules for naming future
parks. Councilmember Fowler also provided information on the recent success of the Love
Where You Live project at Mobil Villa Estates. He stated that in December he is hoping to
recognize all those volunteers involved in the projects that have been accomplished.
Mayor Carpenter recognized Councilmember Azzoz who thanked Mr. Fowler for everything
he and his volunteer group have done for the citizens.
Mayor Carpenter recognized Councilmember Thompson who stated he wanted to commend
Acting Finance Director James Walters who does an excellent job with a subject that can be
less than interesting sometimes. He also wanted to thank the street crews regarding the work
they have done with the yellow flashing lights on Schertz Parkway. Traffic flow is much
smoother now. Mayor Carpenter stated that City Manager John Kessel said that is largely due
to Public Works Manager Doug Letbetter.
Executive Session
Mayor Carpenter recessed the regular meeting at 7:31 p.m. into executive session under the following
section:
15. City Council will meet in closed session under section 551.087 of the Texas Government
Code, Deliberation Regarding Economic Development Negotiations; Closed Meeting. The
governmental body is not required to conduct an open meeting (1) to discuss or deliberate
regarding commercial or financial information that the governmental body has received from
a business prospect that the governmental body seeks to have locate, stay, or expand in or near
the territory of the governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial or other
incentive to a business prospects.
Project E -025
Project E -026
Reconvene into Regular Session
Mayor Carpenter reconvened back into the regular session at 8:07 p.m.
15a. Take any necessary action based on discussions held in closed session under Agenda Item
number 15.
No action was taken.
Adi ournment
Mayor Carpenter adjourned the meeting at 8:08 p.m.
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chael R. Carpenter, Mayor
ATTE
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Arenla Dennis, City Secretary
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