10-24-2016 MinutesSCHERTZ PARKS AND RECREATION ADVISORY BOARD MEETING: October 24,
2016 Minutes
LOCATION: 1400 Schertz Parkway, Schertz, Texas
Bob Andrews Conference Room in City Hall
Board Members present: Johnie McDow, Chairman, Reginna Agee, William "Bill" Bosch, Mark
Davis, Fae Simmons and John Sullivan, Jr.
Staff present: Jim Fowler, Councilman, Brian James, Executive Director Development Services,
Chuck Van Zandt, Director, Parks, Recreation and Community Services, Lauren Shrum, Assistant
Director, Parks, Recreation and Community Services and Sandy Bryant, Sr. Administrative
Assistant.
Others present: Mr. Joel Tanner.
Call to order. Meeting was called to order by Johnie McDow, Chairman at 5:33 p.m.
Hearing of residents:
There were no residents to be heard.
Regular Agenda:
Agenda Item No. 1. Minutes. Consideration and /or action regarding the approval of the minutes
from the September 26, 2016 regular meeting.
Motion was made to approve the minutes from the September 26, 2016 Schertz Parks and
Recreation Advisory Board regular meeting.
Motion: Bill Bosch
Second: Fae Simmons
Ayes: Bill Bosch, Fae Simmons, Johnie McDow, Chairman, Reginna Agee, Mark Davis,
and John Sullivan, Jr.
Nays: None
Abstains: None
Approved: 6 -0
Agenda Item No. 2. Policy for Commercial Enterprises Operating in the Parks and for Citizen or
Organization Special Events in City Parks. Ms. Lauren Shrum provided the Advisory Board with a
draft policy for their review. The Advisory Board asked where the money from pavilion rentals
went and were told by staff the money is put in the general fund to offset Parks Dept. operational
costs. The Board recommended the policy include reasons for asking if alcohol would be present,
were they having a bouncy castle, etc. Ms. Shrum stated the information would be added. The
Board wanted to insure that the policy with changes would be brought back to them for approval
and Ms. Shrum assured them that would happen. No action was taken on this item.
Agenda Item No. 3. Basic Park Naming Policy. Mr. Chuck Van Zandt reviewed the existing
Naming Rights Policy that was approved by City Council on June 18, 2013 but explained how the
existing policy was aimed at "renaming" an existing park based on a fee or sponsorship versus
naming new park development. Ms. Shrum then discussed the draft Naming Policy that was
developed to further clarify how new park names are chosen. The Advisory Board had a discussion
about assigning rankings to each criteria within the draft Naming Policy (historical ecological, or
geographical reference, etc.) but in the end, decided that all criteria were equally important and
wanted to maintain the flexibility that comes with not ranking or weighting each criteria.
Discussion took place on whether or not this policy was different enough from the existing policy
already confirmed by City Council Resolution and if it would need further council approval. The
Advisory Board and staff agreed that it was just a further clarification of the existing policy and did
not need to move forward to council. No action was taken on this item.
Agenda Item No. 4. Naming of the Park at Crossvine Advisory Board recommended waiting until
the Historical Society weighed in on this item before deciding on a name for the park at Crossvine.
No action was taken on this item
Agenda Item No. 5. Schertz Youth Soccer Alliance (SYSA) Update Mr. Chuck Van Zandt briefed
the Advisory Board that he had met with the SYSA Board and they agreed to allow parking as
recommended by the SYSA Board, but there is to be no parking on Maske Road or along FM1518.
Information only no action was taken on this item.
Requests and Announcements:
Agenda Item No. 6. Request by Advisory Board Chairman and Board members for items to be
placed on a future Board agenda. The Advisory Board requested the following item be placed on a
future agenda:
• Election of new Vice - Chairman.
• Teen recreational programming needs.
• Schertz Cibolo Universal City Independent School District (SCUISD) facility use by the
public.
• Update from the City Marshal's Department on ordinance enforcement regarding portable
basketball goals in the street.
Agenda Item No. 7. Announcements by Advisory Board Chairman and members Staff invited the
Advisory Board to the presentation of the GVEC Power -Up Grant check (awarded on Oct. 8, 2016)
at the Playscape on Tuesday, Oct. 25, 2016 at 5p.m. Trunk or Treat will be at Pickrell Park, Oct 29,
2016 from 5 -9p.m. The next Advisory Board meeting will be November 28, 2016.
Adjournment: Motion was made to adjourn the meeting at 6:54p.m.
Motion: Mark Davis
Second: John Sullivan, Jr.
Ayes: Mark Davis, John Sullivan, Jr., Johnie McDow, Chairman, Reginna Agee, William
Bosch, and Fae Simmons.
Nays: None
Abstains: None
Approved: 6 -0
Chairman, Parks and Recreation Advisory Board Recording ecretary, ity of Schertz